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2012 Adopted Annual Operating BudgetCITY OF SHOREWOOD., MINNESOTA 2012 ADOPTED ANNUAL OPERATING BUDGET 5755 Country Club Road, Shorewood, MN 55331 www.ci.shorewood.mn.us CITY OF SHOREWOOD 2012 ANNUAL OPERATING BUDGET TABLE OF CONTENTS INTRODUCTION Budget Message GENERALFUND General Fund Budget Summary ......................... General Fund Revenue and Expenditure Charts General Fund Revenue Detail ........................... Mayor and Council .............. ............................... Administration .................... ............................... General Government /City Clerk ....................... Elections.............................. ............................... Finance................................ ............................... Professional Services .......... ............................... Planning and Zoning ............ ............................... Municipal Building - City Hall ............................. Police................................... ............................... Fire Protection .................... ............................... Protective Inspection .......... ............................... CityEngineer ....................... ............................... Public Works Service .......... ............................... Streets and Roadways ........ ............................... Ice and Snow Removal ........ ............................... Traffic Control /Street Lighting ........................... Sanitation /Waste Removal /Weeds .................. Tree Maintenance .............. ............................... Parks Maintenance ............ ............................... Recreation........................... ............................... PAGE NO. 1 5 8 .... 10 .... 12 .... 14 .... 16 .... 18 .... 20 .... 22 .... 24 .... 26 ....28 .... 30 .... 32 .... 34 .... 36 .... 38 .... 40 .... 42 .... 44 .... 46 .... 48 .... 50 1 TABLE OF CONTENTS (Continued) SPECIAL REVENUE FUND Southshore Community Center CAPITAL IMPROVEMENT FUNDS Park Capital Outlay........... Equipment Replacement.. Street Capital Outlay........ MSA Street Construction . Trail Construction ............. Community Infrastructure ENTERPRISE FUNDS Water......... ............................... Sanitary Sewer .......................... Stormwater Management Fund Recycling Fund .......................... 54 56 57 58 59 60 61 ............. 64 ............. 65 ............. 66 ............. 67 ii 5755 COUNTRY CLUB ROAD W SHOREWOOD, MINNESOTA 55331 -8927 - (952) 960 -7900 FAX (952) 474 -0128 • www.ci.shorowood.mn.us a cityhall @ci.shorewood.mn.us January 1, 2012 Honorable Mayor and City Council Members Residents of the City of Shorewood INTRODUCTION We are pleased to present the City of Shorewood 2012 Annual Operating Budget. This document, after adoption by the City Council, becomes the guide for delivery of services to the residents of the..City in the coming year. The adopted budget and tax levy for 2011, payable in 2012 was certified to Hennepin County and the Minnesota Department of Revenue in December as required by state statute. The budget is the result of Council and staff work sessions throughout summer and fall. Council and staff closely reviewed all aspects of the preliminary 2012 General Fund, Capital Outlay, and Enterprise Fund budgets during subsequent work sessions and modified varlous_co.mponents of the budgets to reflect historical trends and council priorities. The final document provides the same tax levy for 2012 as was levied in 2011. 2012 GENERAL FUND BUDGET HIGHLIGHTS Property Tax Levy: Levy limit restrictions were eliminated for 2012, The property tax levy was previously broken into two segments for general operations and a special levy for public safety. The levy limit law allowed for "special levies ", which are levies for items such as our payments to the Excelsior Fire District and the South Lake Minnetonka Police Department, debt service on bonds, and other very specifically limited items. The special levies were over and above the base levy and were not subject to limitation. Without the need for a special levy, we now have one tax levy for all operations. The total levy amount did not change from 2011 to 2012, which is the same for the fourth straight year. Staffing Levels: Several' staffing changes are planned for 2012. The Web Site Coordinator position was eliminated in November, 2011. Those duties will be partially assumed by the Communications Coordinator and other administrative staff. The contract with Community Recreation Resources to provide park programming has been ended for 2012. Those duties will be assumed by the Park Coordinator. Budgeted salaries for 2012 include a contingency of approximately $18,000 for merit increases that the City Administrator will propose to the City Council in January. The City maximum contribution toward employee medical insurance premiums will increase to $875 per month for 2012 up $25 from 2011. r� PRfN7E❑ ON RECYCLED PAPER 1 o Property Taxes: The 2012 Budget levies total taxes of $4,763,319. This is no change from the 2011 tax levy. o License & Permit Revenue: This revenue source is expected to increase, primarily due to a modest upswing in the level of building permit activity. With the City being substantially developed and a depressed housing market, construction activity remains modest. ♦ Use of Reserves: The 2012 budget also proposes the use of $87,435 in General Fund reserves, in accordance with the General Fund Reserve Policy adopted by the City Council. This is substantially reduced from the $148,700 projected use of reserves budgeted in 2011. ♦ General Fund Expenditures: Total 2012 expenditures and transfers are programmed at $5,223,830, or approximately nine - tenths of one percent (.9 %) less than 2011 expenditures of $5,268,884. • Mayor and Council: For 2012, there is a budgeted transfer of $13,600 to the Southshore Community Center to support the operations and administration of the center. • Administration: This budget now incorporates all expenditures previously in the departments of General Government and Elections. • Public Works: This budget now incorporates all expenditures previously in the departments of Streets and Roads, Traffic Control, Sanitation /Weeds /Waste Removal, and Tree Maintenance. The budget also reflects a reallocation of time spent based on a three year historical average. o Recreation: This budget is new for 2012 to allow for more clear lines of authority between maintenance activities in the Public Works department and recreation programming that is more properly under the review of the Park Commission. ♦ Transfers: Transfers for 2012 are $102,200 to Debt Service, $13,600 to the Southshore Community Center, and $792,000 to Capital Improvement funds. Transfers to capital funds are important to provide funding for projects and purchases that will maintain Shorewood's existing buildings, infrastructure, and capital equipment. ♦ Southshore Community Center: Strong efforts are being made to generate additional rental revenues in 2012. However, budget forecasts indicate that revenues will not fully cover expenses for 2012 and require about $13,600 of General Fund subsidy. 2011 2011 Change EDA City Hall Debt Service 103,950 102,200 ($1,750) Southshore Community Center $0 $13,600 $13,600 Park Capital Improvement 42,000 42,000 0 Equipment Replacement 50,000 50,000 0 Street Reconstruction 700,000 700,000 0 Total Transfers 895 950 907 800 11 850 ♦ Southshore Community Center: Strong efforts are being made to generate additional rental revenues in 2012. However, budget forecasts indicate that revenues will not fully cover expenses for 2012 and require about $13,600 of General Fund subsidy. 2010 ENTERPRISE FUND HIGHLIGHTS ♦ Water: The 2012 Water operating budget revenues are projected at $803,500 and expenses, including depreciation, are forecast at about $830,890. For 2010, the City Council changed water rates to implement conservation rates that were projected to be 'revenue-neutral.' These rates will need to be reviewed annually to determine if they adequately cover the expenses for water services. The 2012 Water Debt Service budget includes payments for two existing bond issues maturing in 2022 and 2025. The debt service payments are programmed at approximately $280,000 for 2012. ♦ Sanitary Sewer: The City currently has 2,824 connections to its Sanitary Sewer System. Proposed operating revenues for 2012 are projected at $861,700 and expenses are programmed at approximately $1.1 million. The City expects to again be exempted from the Metropolitan Council Environmental Services (MCES) Inflow & Infiltration surcharge program. The City budget contains $70,000 for Inflow & Infiltration mitigation. ♦ Recycling: The 2012 Recycling budget expenses are approximately $184,000. The City again anticipates receiving a grant of $23,000 from Hennepin County. Additional revenues of $5,000 were budgeted in order to help cover all expenses. This will be accomplished through an increase in rates of $0.50 per quarter on each household. Stormwater Management: The Stormwater Management budget contemplates revenues of about $208,000 and expenses of approximately $130,000 for 2012. The challenge is that capital needs continue at a rapid pace, but the costs are expensed over the life of each improvement which does not show the significant cash outflow each year. City Council has agreed in principle to use Sewer fund balance to make this fund whole for the near future. CONCLUSION The 2012 Annual Operating budgets and levy were prepared according to the priorities and direction from the City Council. They continue a similar level and array of services as provided in 2011 with a spirit of fiscal prudence. The City Council and staff share a mutual goal to provide budgets that represent a responsible plan to balance the City's service delivery needs, provide for infrastructure needs, and maintain the City's financial position, while providing quality services to our residents. Respectfully submitted, eck Bruce DeJone lffiistrator /Clerk Finance Director This page intentionally left blank. GENERAL FUND BUDGET SUMMARY 61 Actual Actual Adopted Requested Percent Dollar 2009 2010 2011 2012 Change Change REVENUES TOTAL TAXES 4,703,368 4,717,532 4,763,319 4,763,319 0.0% - TOTAL LICENSES & PERMITS 127,883 154,112 98,200 109,200 11.2% 11,000 TOTAL INTERGOVERNMENTAL 66,411 69,132 69,401 70,401 1.4% 1,000 TOTAL CHARGES FOR SERVICES 41,649 42,882 35,075 35,075 0.0% - TOTAL FINES & FORFEITURES 52,968 55,806 52,000 54,500 4.8% 2,500 TOTAL MISCELLANEOUS REVENUE 82,755 78,771 63,900 63,900 0.0% - TOTAL TRANSFERS IN 40,000 33,465 40,000 40,000 0.0% - TOTAL REVENUES 5,115,034 5,151,700 5,121,895 5,136,395 0.3% 14,500 EXPENDITURES CITY COUNCIL Personnel 16,794 16,794 16,800 16,800 0.0% - Materials and Supplies 3,064 1,175 1,300 3,000 130.8% 1,700 Support Services and Charges 46,158 45,776 102,430 86,315 -15.7% (16,115) Transfers - - - 13,600 13,600 Total City Council 66,016 63,745 120,530 119,715 -0.7% (815) Administration Personnel 149,286 144,743 142,828 319,475 123.7% 176,647 Materials and Supplies 40 - - 24,095 24,095 Support Services and Charges 7,909 3,153 4,760 39,935 739.0% 35,175 Capital - - - - - Total City Administration 157,235 147,896 147,588 383,505 159.8% 235,917 GENERAL GOVERNMENT Personnel 219,756 214,687 226,387 - - 100.0% (226,387) Materials and Supplies 17,860 14,564 18,500 - 100.0% (18,500) Support Services and Charges 31,507 31,220 32,350 - 100.0% (32,350) Capital 6,540 1,213 - Total General Government 275,663 261,684 277,237 - 100.0% (277,237) ELECTIONS Personnel 840 39,864 4,781 - 100.0% (4,781) Materials and Supplies 2,024 3,570 2,300 - 100.0% (2,300) Support Services and Charges 25 1,508 - Capital - - - Total Elections 2,889 44,942 7,081 - - 100.0% (7,081) FINANCE Personnel 166,032 147,242 153,224 128,416 -16.2% (24,808) Materials and Supplies 6,952 7,576 6,950 7,300 5.0% 350 Support Services and Charges 4,799 7,222 6,575 9,150 39.2% 2,575 Capital 2,483 - - - - Total Finance 180,266 162,040 166,749 144,866 -13.1% (21,883) 61 GENERAL FUND BUDGET SUMMARY 11 Actual Actual Adopted Requested Percent Dollar 2009 2010 2011 2012 Change Change PROFESSIONAL SERVICES Support Services and Charges 223,859 178,604 199,000 199,320 0.2% 320 Total Professional Services 223,859 178,604 199,000 199,320 0.2% 320 PLANNING Personnel 195,474 175,553 170,694 170,666 0.0% (28) Materials and Supplies 2,138 149 655 655 0.0% - Support Services and Charges 8,990 6,882 11,810 9,412 -20.3% (2,398) Capital - - - - Total Planning 206,602 182,584 183,159 180,733 -1.3% (2,426) MUNICIPAL BUILDINGS Materials and Supplies 34,321 51,244 16,500 16,500 0.0% Support Services and Charges 123,958 54,496 157,750 157,750 0.0% Capital - 15,713 - - Bond Payments 5,425 2,959 103,950 - (103,950) Transfers 99,773 160,368 - 102,200 102,200 Total Municipal Buildings 263,477 284,780 278,200 276,450 -0.6% (1,750) POLICE Materials and Supplies - 1,367 - - Support Services and Charges 943,989 949,337 995,750 989,085 -0.7% (6,665) Capital 232,940 228,068 230,066 225,132 -2.1% (4,934) Total Police 1,176,929 1,178,772 1,225,816 1,214,217 -0.9% (11,599) FIRE Support Services and Charges 323,180 322,535 337,130 332,805 -1.3% (4,325) Capital 277,270 272,629 270,697 277,906 2.7% 7,209 Total Fire 600,450 595,164 607,827 610,711 0.5% 2,884 PROTECTIVE INSPECTIONS Personnel 119,184 115,081 109,096 118,049 8.2% 8,953 Materials and Supplies 139 28 300 200 -33.3% (100) Support Services and Charges 5,647 4,575 6,400 5,450 -14.8% (950) Capital 1,298 - 300 - - 100.0% (300) Total Protective Inspections 126,268 119,684 116,096 123,699 6.5% 7,603 CITY ENGINEER Personnel 107,388 94,497 111,103 90,872 -18.2% (20,231) Materials and Supplies 741 152 1,255 200 -84.1% (1,055) Support Services and Charges 7,639 8,937 13,320 11,960 -10.2% (1,360) Capital 2,854 538 1,000 - - 100.0% (1,000) Total City Engineer 118,622 104,124 126,678 103,032 -18.7% (23,646) PUBLIC WORKS SERVICES Personnel 279,601 289,827 184,107 418,633 127.4% 234,526 Materials and Supplies 58,800 62,149 71,200 172,575 142.4% 101,375 Support Services and Charges 40,539 41,107 41,440 134,439 224.4% 92,999 Capital 5,003 - - - - Transfers 175,000 100,000 50,000 750,000 1400.0% 700,000 Total Public Works Services 558,943 493,083 346,747 1,475,647 325.6% 1,128,900 11 GENERAL FUND BUDGET SUMMARY III Actual Actual Adopted Requested Percent Dollar 2009 2010 2011 2012 Change Change STREETS AND ROADS Personnel 69,846 88,822 113,459 - - 100.0% (113,459) Materials and Supplies 53,168 80,253 85,000 - 100.0% (85,000) Support Services and Charges 27,233 21,274 34,000 - 100.0% (34,000) Capital - - - Transfers 700,000 700,000 700,000 - 100.0% (700,000) Total Streets and Roads 850,247 890,349 932,459 - - 100.0% (932,459) SNOW AND ICE CONTROL Personnel 35,995 55,052 56,567 55,024 -2.7% (1,543) Materials and Supplies 38,457 32,451 45,117 45,117 0.0% Support Services and Charges - - - - Capital - - - - Total Snow and Ice Control 74,452 87,503 101,684 100,141 -1.5% (1,543) TRAFFIC CONTROL Personnel - - - - Materials and Supplies 2,873 2,528 5,000 - 100.0% (5,000) Support Services and Charges 43,664 40,893 52,149 - 100.0% (52,149) Total Traffic Control 46,537 43,421 57,149 - 100.0% (57,149) SANITATION /WEEDS /WASTE REMOVAL Personnel 2,764 5,827 2,281 - 100.0% (2,281) Materials and Supplies 21 - 100 - 100.0% (100) Support Services and Charges - 3,210 4,400 - 100.0% (4,400) Total Sanitation /Weeds /Waste Removal 2,785 9,037 6,781 - 100.0% (6,781) TREE MAINTENANCE Personnel 7,513 20,625 14,020 - 100.0% (14,020) Materials and Supplies 437 107 1,425 - 100.0% (1,425) Support Services and Charges 9,501 11,461 13,250 - 100.0% (13,250) Total Tree Maintenance 17,451 32,193 28,695 - - 100.0% (28,695) PARKS MAINTENANCE Personnel 147,532 153,637 185,708 100,988 -45.6% (84,720) Materials and Supplies 10,094 14,237 19,800 18,300 -7.6% (1,500) Support Services and Charges 109,781 96,057 91,900 26,500 -71.2% (65,400) Transfers - - - - Total Parks Maintenance 267,407 263,931 297,408 145,788 -51.0% (151,620) RECREATION Personnel - - - 68,356 68,356 Materials and Supplies 1,500 1,500 Support Services and Charges - - - 34,150 34,150 Transfers 45,000 42,000 42,000 42,000 - Total Recreation 45,000 42,000 42,000 146,006 247.6% 104,006 GENERAL FUND TOTAL EXPENDITURES 5,261,098 5,185,536 5,268,884 5,223,830 -0.9% (45,054) REVENUE OVER /(UNDER) EXPENDITURES (146,064) (33,837) (146,989) (87,435) (Planned Use of Fund Balance) III 2012 Revenues = $5,223,830 Intergovern- mental 1% Licenses/ Permits 2% Fines & Charges for Forfeits Service w ni Transfers & Misc use nf Taxes 69 Total Revenues of $5,233,830 ON 2012 Expenditures = $5,223,830 Park & Rec 5% Public Works 18% Capital Transfers 17% General Govt _25% Safety 35% 2012 Expenditures This page intentionally left blank. 10 GENERAL FUND REVENUE DETAIL REVENUES TAXES 31010 GENERAL PROPERTY TAX 31010 SPECIAL LEVY 31020 DELINQUENT AD VALOREM TAXES 31040 FISCAL DISPARITIES TOTALTAXES LICENSES & PERMITS 32110 LIQUOR LICENSES 32120 TOBACCO LICENSES 32160 TREE TRIMMING LICENSES 32175 RENTAL HOUSING LICENSES 32180 OTHER BUSINESS LICENSES AND PE 32210 BUILDING PERMITS 32215 PLAN CHECK FEES 32240 DOG LICENSES 32250 HORSE PERMITS TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 33401 LOCAL PERFORMANCE AID 33403 MI<T VALUE CREDIT AID 33404 PERA AID 33418 MUNICIPAL STATE AID FOR STREET TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES 34101 CITY HALL RENT 34103 ZONING AND SUBDIVISION FEES 34104 PASS -THRU CHARGES 34105 SALE OF COPIES 34107 SPECIAL ASSESSMENT SEARCHES 34780 PARK FEES & RENTALS 34785 PARK DONATIONS TOTAL CHARGES FOR SERVICES FINES & FORFEITURES 35101 FINES & FORFEITS TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 36210 INTEREST EARNINGS 36230 CONTRIBUTIONS AND DONATIONS FR 36240 REFUNDS & REIMBURSEMENTS 36260 DRY HYDRANT CHARGES 36270 MISCELLANEOUS REVENUE 36275 CONCESSIONS /VENDING TOTAL MISCELLANEOUS REVENUE TRANSFERS 39202 TRANSFERS FROM OTHER FUNDS TOTAL TRANSFERS TOTAL REVENUES Actual Actual Adopted Requested Percent Dollar 2009 2010 2011 2012 Change Change 3,899,749 4,030,047 4,158,672 4,763,319 14.5% 604,647 617,620 617,620 604,647 - - 100.0% (604,647) 62,141 6,725 - 123,858 63,140 - - 4,703,368 4,717,532 4,763,319 4,763,319 0.0% 8,320 810 8,300 8,300 0.0% 1,000 825 1,000 1,000 0.0% 630 570 450 450 0.0% 1,020 1,440 1,000 1,000 0.0% 3,555 4,940 3,100 3,100 0.0% - 97,651 118,189 70,000 80,000 14.3% 10,000 12,336 23,679 11,000 12,000 9.1% 1,000 3,321 3,609 3,300 3,300 0.0% - 50 50 50 50 0.0% - 127,883 154,112 98,200 109,200 11.2% 11,000 - - - 1,000 1,000 189 (265) - - - 4,751 4,751 4,751 4,751 0.0% 61,471 64,646 64,650 64,650 0.0% - 66,411 69,132 69,401 70,401 1.4% 1,000 7,493 - - - - 5,738 2,824 4,500 4,500 0.0% - 4,750 - - 913 722 1 1,000 0.0% 110 190 150 150 0.0% 325 250 425 425 0.0% 27,070 34,146 29,000 29,000 0.0% 41,649 42,882 35,075 35,075 0.0% - 52,968 55,806 52,000 54,500 4.8% 2,500 52,968 55,806 52,000 54,500 4.8% 2,500 58,624 38,968 45,000 45,000 0.0% - 820 - - - 11,349 13,423 - - 3,332 (125) 3,500 3,500 0.0% 8,236 26,111 15,000 15,000 0.0% 394 394 400 400 0.0% 82,755 78,771 63,900 63,900 0.0% 40,000 33,465 40,000 40,000 0.0% 40,000 33,465 40,000 40,000 0.0% - 5,115,034 5,151,700 5,121,895 5,136,395 0.3% 14,500 "I The City Council meets twice monthly and in periodic special work sessions to consider and adopt legislative and administrative policies that pertain to the services provided to residents. The City Council also sits as the Shorewood Economic Development Authority (EDA). OBJECTIVES / ESTIMATED SERVICE INDICATORS: - Establish annual work program of goals and priorities for the City - Meet at least annually with advisory commissions. - Strategic planning and direction Annual Estimate - Seminars, Conferences & Schools Attended 5 - No. of Council Mtgs. /EDA 24 - No. of Workshops /Special 24 -Agenda Items 400 - Ordinances & Resolutions Adopted 120 HIGHLIGHTS /COMMENTS: Supplies /Materials: Awards and misc. supplies Support Services: Conferences and Seminars Appreciation Function for volunteers and staff Special Brochures Professional Associations /Memberships /Activities: Lake Minnetonka Cable Commission (LMCC) Lake Minnetonka Conservation District (LMCD) Association of Metro Municipalities League of Minnesota Cities Excelsior /South Lake Chamber of Commerce - July 4th Celebration Misc Services: Staff Compensation Adjustments `f► DEPARTMENT MISSION: FUND: 101 General The Mayor and City Council set policy for the City and provide DEPARTMENT: Mayor and Council general direction to the administrator in policy implementation. DEPT NO: 41110 The department budget supports council development, information efforts and special City associations and programs. The City Council meets twice monthly and in periodic special work sessions to consider and adopt legislative and administrative policies that pertain to the services provided to residents. The City Council also sits as the Shorewood Economic Development Authority (EDA). OBJECTIVES / ESTIMATED SERVICE INDICATORS: - Establish annual work program of goals and priorities for the City - Meet at least annually with advisory commissions. - Strategic planning and direction Annual Estimate - Seminars, Conferences & Schools Attended 5 - No. of Council Mtgs. /EDA 24 - No. of Workshops /Special 24 -Agenda Items 400 - Ordinances & Resolutions Adopted 120 HIGHLIGHTS /COMMENTS: Supplies /Materials: Awards and misc. supplies Support Services: Conferences and Seminars Appreciation Function for volunteers and staff Special Brochures Professional Associations /Memberships /Activities: Lake Minnetonka Cable Commission (LMCC) Lake Minnetonka Conservation District (LMCD) Association of Metro Municipalities League of Minnesota Cities Excelsior /South Lake Chamber of Commerce - July 4th Celebration Misc Services: Staff Compensation Adjustments `f► CITY COUNCIL Expenditure Coding: 101 -41110 TOTAL Council 66,016 63,745 120,530 119,715 -0.7% (815) 13 Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Change Change 101 FULL -TIME REGULAR 102 FULL -TIME OVERTIME 103 PART -TIME 15,600 15,600 15,600 15,600 0.0% - 106 OTHER 111 SEVERANCE PAY 121 PERA CONTRIB - CITY SHARE - - - - - 122 FICA CONTRIB - CITY SHARE 1,194 1,194 1,200 1,200 0.0% - 131 EMPLOYEE INSURANCE -CITY SHARE 141 UNEMPLOYMENT COMPENSATION 151 WORKERS COMPENSATION TOTAL PERSONAL SERVICES 16,794 16,794 16,800 16,800 0.0% - MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 3,064 1,175 1,300 3,000 130.8% 1,700 TOTAL MATERIALS & SUPPLIES 3,064 1,175 1,300 3,000 130.8% 1,700 SUPPORT SERVICES /CHARGES 302 CONSULTING FEES - - - - - 331 TRAVEL, CONFERENCE & SCHOOLS 2,968 2,270 3,500 4,500 28.6% 1,000 351 PRINTING AND PUBLISHING - - - - - 400 CONTRACTUAL SERVICES - - 36,649 - - 100.0% (36,649) 410 RENTALS - - - - - 433 DUES AND SUBSCRIPTIONS 43,190 43,506 43,169 47,690 10.5% 4,521 440 MISC SERVICES - - 19,112 34,125 78.6% 15,013 TOTAL SUPPORT SERVICES /CHARGES 46,158 45,776 102,430 86,315 -15.7% (16,115) TRANSFERS 720 OPERATING TRANSFERS - - - 13,600 13,600 TOTAL TRANSFERS - - - 13,600 13,600 TOTAL Council 66,016 63,745 120,530 119,715 -0.7% (815) 13 The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing council agendas, directing the flow of information and citizen requests. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Participate actively in joint powers organizations - Participate actively in legislative and policy activities of municipal associations - Actively monitor legislation and communicate with legislators - Council Mtgs /Work Sessions - Council Agenda Items - Staff Meetings HIGHLIGHTS /COMMENTS: Support Services: Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA 14 DEPARTMENT MISSION: FUND: 101 General The Administration Department implements City Council policies, DEPARTMENT: Administration and manages the administrative operations of the city consistent DEPT NO: 41300 with established guidelines. This department also provides information to residents through use of printed and electronic publications and mailings. The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing council agendas, directing the flow of information and citizen requests. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Participate actively in joint powers organizations - Participate actively in legislative and policy activities of municipal associations - Actively monitor legislation and communicate with legislators - Council Mtgs /Work Sessions - Council Agenda Items - Staff Meetings HIGHLIGHTS /COMMENTS: Support Services: Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA 14 ADMINSTRATION Expenditure Coding: 101- 41300- TOTAL ADMINISTRATION 157,235 147,896 147,588 383,505 159.8% 232,717 1161 Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Change Change 101 FULL -TIME REGULAR 115,076 112,654 113,539 252,473 122.4% 138,934 102 FULL -TIME OVERTIME - - - - - 103 PART -TIME 106 OTHER 111 SEVERANCE PAY - - - - - 121 PERA /ICMA CONTRIB - CITY SHARE 7,767 7,598 8,232 18,304 122.4% 10,072 122 FICA CONTRIB - CITY SHARE 8,680 8,042 8,686 19,314 122.4% 10,628 131 EMPLOYEE INSURANCE - CITY SHARE 11,398 12,482 12,371 29,384 137.5% 17,013 141 UNEMPLOYMENT COMPENSATION 6,365 3,967 - - - 151 WORKERS COMPENSATION - - - - - TOTAL PERSONAL SERVICES 149,286 144,743 142,828 319,475 123.7% 176,647 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 7,000 7,000 208 POSTAGE 14,245 14,245 221 MAINTENANCE OF EQUIPMENT 1,700 1,700 245 GENERAL SUPPLIES 40 1,150 1,150 TOTAL MATERIALS & SUPPLIES 40 - - 24,095 - 24,095 SUPPORT SERVICES /CHARGES 321 COMMUNICATIONS - TELEPHONE 944 873 960 960 0.0% - 331 TRAVEL, CONFERENCE & SCHOOLS 1,618 1,333 2,700 5,895 118.3% 3,195 351 PRINTING AND PUBLISHING 3,200 400 CONTRACTUAL SERVICES 4,305 - - 27,965 27,965 433 DUES AND SUBSCRIPTIONS 1,042 947 1,100 1,915 74.1% 815 440 MISC SERVICES - - - - - TOTAL SUPPORT SERVICES /CHARGES 7,909 3,153 4,760 39,935 739.0% 31,975 CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT - - - - - 560 FURNITURE AND FIXTURES 580 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY TOTAL ADMINISTRATION 157,235 147,896 147,588 383,505 159.8% 232,717 1161 `[ DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Administration DEPARTMENT: Gen Government Department for 2012 and no longer has a separate account. DEPT N0: 41400 `[ GENERAL GOVERNMENT Expenditure Coding: 101- 41400- PERSONAL SERVICES 101 FULL -TIME REGULAR 102 FULL -TIME OVERTIME 103 PART -TIME 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE - CITY SHAR 141 UNEMPLOYMENT COMPENSATION 151 WORKERS COMPENSATION TOTAL PERSONAL SERVICES 219,756 214,687 226,387 - - 100.0% (226,387) MATERIALS & SUPPLIES 1,428 Approved - 100.0% (2,950) Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Change Change 124,456 114,245 118,140 - - 100.0% (118,140) 422 - - - - 100.0% 240 SMALL TOOLS AND MINOR EQUIPMEN 52,523 58,544 60,235 - 100.0% (60,235) 11,520 11,440 12,932 - 100.0% (12,932) 13,510 11,400 13,646 - 100.0% (13,646) 17,325 19,049 21,434 - 100.0% (21,434) 9 TOTAL PERSONAL SERVICES 219,756 214,687 226,387 - - 100.0% (226,387) MATERIALS & SUPPLIES 1,428 2,950 - 100.0% (2,950) 890 200 OFFICE SUPPLIES 4,276 2,991 6,000 - 100.0% (6,000) 208 POSTAGE 10,658 9,957 11,000 - 100.0% (11,000) 221 MAINTENANCE OF EQUIPMENT - - - 32,350 - - 100.0% 240 SMALL TOOLS AND MINOR EQUIPMEN - - - 245 GENERALSUPPLIES 2,926 1,616 1,500 - 100.0% (1,500) TOTAL MATERIALS & SUPPLIES 17,860 14,564 18,500 - - 100.0% (18,500) SUPPORT SERVICES /CHARGES 302 CONSULTING FEES 321 COMMUNICATIONS - TELEPHONE 331 TRAVEL, CONFERENCE & SCHOOLS 351 PRINTING AND PUBLISHING 400 CONTRACTUAL SERVICES 433 DUES AND SUBSCRIPTIONS 437 TAXES /LICENSES 440 MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 560 FURNITURE AND FIXTURES 580 OTHER IMPROVEMENTS 3,529 1,428 2,950 - 100.0% (2,950) 890 1,515 2,000 - 100.0% (2,000) 26,695 27,582 27,000 - 100.0% (27,000) 393 695 400 - 100.0% (400) 31,507 31,220 32,350 - - 100.0% (32,350) 6,540 1,213 - TOTAL CAPITAL OUTLAY 6,540 1,213 - - TOTAL GENERAL GOVERNMENT 275,663 261,684 277,237 - - 100.0% - 17 18 DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Administration DEPARTMENT: Elections Department for 2012 and no longer has a separate account. DEPT N0: 41410 18 ELECTIONS Expenditure Coding: 101-41410 - PERSONAL SERVICES 101 FULL -TIME REGULAR 103 PART -TIME 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE -CITY SHARE TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 208 POSTAGE 221 MAINTENANCE OF EQUIPMENT 245 ELECTIONS /GENERAL SUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES 304 LEGAL FEES 331 TRAVEL, CONFERENCE & SCHOOLS 351 PRINTING AND PUBLISHING 440 MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 560 FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY 25 1,508 - - - TOTAL ELECTIONS 2,889 44,942 7,081 - - 100.0% (7,081) `K Approved Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Change Change 655 22,765 3,784 - - 100.0% (3,784) - 11,069 - - - 44 1,594 274 - - 100.0% (274) 50 1,732 289 - - 100.0% (289) 91 2,704 434 - - 100.0% (434) 840 39,864 4,781 - - 100.0% (4,781) 280 181 - - - 157 397 250 - - 100.0% (250) 1,585 1,665 2,050 - - 100.0% (2,050) 2 1,327 - - - 2,024 3,570 2,300 - - 100.0% (2,300) 25 340 - - - - 1,168 - - - TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 560 FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY 25 1,508 - - - TOTAL ELECTIONS 2,889 44,942 7,081 - - 100.0% (7,081) `K The Finance department is responsible for processing all financial transactions of the City in accordance with Generally Accepted Accounting Principles. The Finance department also produces the annual operating budget, the Comprehensive Annual Financial Report (CAFR), and the five -year Capital Improvement Program (CI P). OBJECTIVES & GOALS: - Prepare annual budget document - Coordinate the annual City audit - Prepare CAFR documents for submittal to GFOA Certificate of Achievement Program - Review debt issues and make recommendations on debt structure - Review, update, and maintain financial policies and procedures - Coordinate and make recommendations on employee benefits - Manage the City's investment portfolio within the investment Policy guidelines - Accounts Payable Checks Issued - Utility Bills Processed - No. of Payroll Checks /NODS Issued - Received Certificate of Achievement Award Annual Estimate 1,700 13,000 850 Yes HIGHLIGHTS /COMMENTS: Supplies /Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets 0 DEPARTMENT MISSION: FUND: 101 General The Finance Department goal is to present timely, accurate, and DEPARTMENT: Finance complete financial information in an understandable and friendly DEPT NO: 41500 manner to the council, residents, and staff members of the city. This department also protects and manages the assets of the city in accordance with council policies. The Finance department is responsible for processing all financial transactions of the City in accordance with Generally Accepted Accounting Principles. The Finance department also produces the annual operating budget, the Comprehensive Annual Financial Report (CAFR), and the five -year Capital Improvement Program (CI P). OBJECTIVES & GOALS: - Prepare annual budget document - Coordinate the annual City audit - Prepare CAFR documents for submittal to GFOA Certificate of Achievement Program - Review debt issues and make recommendations on debt structure - Review, update, and maintain financial policies and procedures - Coordinate and make recommendations on employee benefits - Manage the City's investment portfolio within the investment Policy guidelines - Accounts Payable Checks Issued - Utility Bills Processed - No. of Payroll Checks /NODS Issued - Received Certificate of Achievement Award Annual Estimate 1,700 13,000 850 Yes HIGHLIGHTS /COMMENTS: Supplies /Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets 0 FINANCE Expenditure Coding: 101-41500 - PERSONAL SERVICES 101 FULL -TIME REGULAR 121 PERA CONTRI B -CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE - CITY SHARE TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 221 MAINTENANCE OF EQUIPMENT 245 GENERAL SUPPLIES 166,032 147,242 153,224 128,416 -16.2% (24,808) 604 Approved 6,183 6,521 6,700 7,000 4.5% 300 Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Change Change 132,533 118,664 120,791 102,399 -15.2% (18,392) 8,924 7,220 8,757 7,424 -15.2% (1,333) 10,102 8,484 9,241 7,834 -15.2% (1,407) 14,473 12,874 14,435 10,759 -25.5% (3,676) 166,032 147,242 153,224 128,416 -16.2% (24,808) 604 109 - - - 6,183 6,521 6,700 7,000 4.5% 300 165 946 250 300 20.0% 50 TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES 301 AUDITING & ACCOUNTING SERVICES 331 TRAVEL, CONFERENCE & SCHOOLS 351 PRINTING AND PUBLISHING 360 UNALLOCATED INS - LTD 400 CONTRACTUAL SERVICES 433 DUES AND SUBSCRIPTIONS 440 MISC SERVICES 450 BANK SERVICE CHARGES 6,952 7,576 6,950 7,300 5.0% 350 - 3,400 - 3,400 3,400 2,166 2,323 3,300 2,300 -30.3% (1,000) 720 597 500 650 30.0% 150 719 721 1,000 1,000 0.0% 698 60 1,000 1,000 0.0% 496 121 775 800 3.2% 25 TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 560 FURNITURE AND FIXTURES 580 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY 4,799 7,222 6,575 9,150 39.2% 2,575 1,678 - - - - 805 2,483 - - - TOTAL FINANCE 180,266 162,040 166,749 144,866 -13.1% (21,883) PAI Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES / ESTIMATED SERVICE INDICATORS: Annual Estimate - No. of taxable parcels 3,036 - No. of litigations 2-5 HIGHLIGHTS /COMMENTS: Support Services: Includes general legal fees and prosecutions; mediation services; assessing contract; annual audit services. 01 DEPARTMENT MISSION: FUND: 101 General This department provides for contracted legal, assessing and DEPARTMENT: Professional Services auditing services for the City. DEPT N0: 41600 Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES / ESTIMATED SERVICE INDICATORS: Annual Estimate - No. of taxable parcels 3,036 - No. of litigations 2-5 HIGHLIGHTS /COMMENTS: Support Services: Includes general legal fees and prosecutions; mediation services; assessing contract; annual audit services. 01 PROFESSIONAL SERVICES Expenditure Coding: 101-41600 - Approved Actual Actual Budget Budget Percent Dollar SUPPORT SERVICES /CHARGES 2009 2010 2011 2012 Change Change 301 AUDITING & ACCOUNTING SERVICES 19,835 20,573 22,500 24,000 6.7% 1,500 304 CIVIL LEGAL CONTRACT 82,567 36,989 47,500 44,400 -6.5% (3,100) 304 PROSECUTION CONTRACT 30,224 27,500 33,000 33,000 0.0% - 400 CONTRACTUAL ASSESSOR SERVICES 90,549 93,492 96,000 97,920 2.0% 1,920 440 MISC SERVICES 684 50 - - - TOTAL SUPPORT SERVICES/CHARGES 223,859 178,604 199,000 199,320 0.2% 320 TOTAL PROFESSIONAL SERVICES 223,859 178,604 199,000 199,320 0.2% 320 23 This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain, and other planning and zoning related ordinances. OBJECTIVES & GOALS: - Update Comprehensive Plan - Complete GIS parcel data base - Update /enhance City maps - Update /enhance procedure handouts Annual Estimate - No. of zoning apps. 16 - No. of zoning complaints 25 Support Services: Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News 24 DEPARTMENT MISSION: FUND: 101 General Guide and Control the physical development of the community. DEPARTMENT: Planning & Zoning Coordinate and implement long range, city -wide and area planning DEPT NO: 41910 activities. This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain, and other planning and zoning related ordinances. OBJECTIVES & GOALS: - Update Comprehensive Plan - Complete GIS parcel data base - Update /enhance City maps - Update /enhance procedure handouts Annual Estimate - No. of zoning apps. 16 - No. of zoning complaints 25 Support Services: Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News 24 PLANNING Revenue Coding: 101 - Expenditure Coding: 101 - 41910- Approved Actual Actual Budget Budget Percent Dollar REVENUE 2009 2010 2011 2012 Change Change 34103 Zoning and Subdivision Fees 5,738 2,824 4,500 4,500 TOTAL REVENUE 5,738 2,824 4,500 4,500 - Actual Actual Budget Requested Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Increase Increase 101 FULL -TIME REGULAR 141,729 138,584 133,024 133,887 0.6% 863 102 OVERTIME - - - - - 103 PART -TIME 15,027 1,142 106 OTHER - - 111 SEVERANCE PAY - - - - - 121 PERA CONTRIB - CITY SHARE 10,376 9,274 9,644 9,707 0.7% 63 122 FICA CONTRIB - CITY SHARE 11,106 8,971 10,176 10,242 0.6% 66 131 EMPLOYEE INSURANCE - CITY SHAR 17,236 17,582 17,850 16,830 -5.7% (1,020) 141 UNEMPLOYMENT COMPENSATION - - - - 151 WORKERS COMPENSATION - - - - - TOTAL PERSONAL SERVICES 195,474 175,553 170,694 170,666 0.0% (28) MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 510 71 - - 221 MAINTENANCE OF EQUIPMENT 405 - 405 405 0.0% 245 GENERAL SUPPLIES 1,223 78 250 250 0.0% TOTAL MATERIALS & SUPPLIES 2,138 149 655 655 0.0% SUPPORT SERVICES /CHARGES 304 LEGAL FEES - - - - - 321 COMMUNICATIONS - CELLULARPHON 1,301 1,109 960 800 -16.7% (160) 331 TRAVEL, CONFERENCE & SCHOOLS 1,904 4,177 5,600 4,012 -28.4% (1,588) 351 PRINTING AND PUBLISHING 1,298 732 1,000 1,000 0.0% - 400 CONTRACTUAL SERVICES 3,660 - 3,400 2,500 -26.5% (900) 433 DUES AND SUBSCRIPTIONS 827 864 850 1,100 29.4% 250 440 MISC SERVICES - - - - - TOTAL SUPPORT SERVICES/CHARGES 8,990 6,882 11,810 9,412 -20.3% (2,398) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT - - - - 560 FURNITURE AND FIXTURES 580 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY - - - - TOTAL PLANNING 206,602 182,584 183,159 180,733 -1.3% (2,426) Net Levy Impact $ 200,864 $ 179,760 $ 178,659 $ 176,233 $ (0) $ (2,426) I•i The Municipal Building department provides for physical operation of the city offices, including equipment maintenance and janitorial services. General Liability, Property and Casualty insurance coverage are also provided under this department. OBJECTIVES & GOALS: - identify facility maintenance needs - identify options for maximum utilization of office space - Maintain existing facilities at current condition level - Maintenance of all office equipment HIGHLIGHTS /COMMENTS: Supplies /Materials: Maintenance /lease contracts for copiers, telephones and office equipment Maintenance, cleaning, and paper supplies Support Services: Janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all City departments except enterprise funds Rental of postage meter Capital Outlay: Debt Service on City Hall Renovation Project P DEPARTMENT MISSION: FUND: 101 General To provide for the physical operation of city hall, including utilities, DEPARTMENT: Municipal Building office equipment and building maintenance. Provide insurance DEPT NO: 41940 coverage for the city including general liability, property & casualty, auto, and workers compensation coverage. The Municipal Building department provides for physical operation of the city offices, including equipment maintenance and janitorial services. General Liability, Property and Casualty insurance coverage are also provided under this department. OBJECTIVES & GOALS: - identify facility maintenance needs - identify options for maximum utilization of office space - Maintain existing facilities at current condition level - Maintenance of all office equipment HIGHLIGHTS /COMMENTS: Supplies /Materials: Maintenance /lease contracts for copiers, telephones and office equipment Maintenance, cleaning, and paper supplies Support Services: Janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all City departments except enterprise funds Rental of postage meter Capital Outlay: Debt Service on City Hall Renovation Project P MUNICIPAL BUILDINGS Expenditure Coding: 101- 41940- TOTAL MUNICIPAL BUILDINGS 263,477 284,780 278,200 276,450 -1% (1,750) 27 Approved Actual Actual Budget Budget Percent Dollar MATERIALS & SUPPLIES 2009 2010 2011 2012 Change Change 221 MAINTENANCE OF EQUIPMENT 32,020 48,384 14,000 14,000 0.0% 223 MAINTENANCE OF BUILDINGS 119 883 - - 245 GENERAL SUPPLIES 2,182 1,977 2,500 2,500 0.0% TOTAL MATERIALS & SUPPLIES 34,321 51,244 16,500 16,500 0.0% - SUPPORT SERVICES /CHARGES 302 CONSULTING FEES - - - - 321 COMMUNICATIONS - Warner Conn. 6,523 2,771 34,000 34,000 0.0% 331 TRAVEL, CONFERENCE & SCHOOLS - 542 - - 360INSURANCE 98,796 33,942 105,000 105,000 0.0% 380 UTILITY SERVICES 10,671 7,700 11,000 11,000 0.0% 400 CONTRACTUAL SERVICES 6,640 8,173 7,500 7,500 0.0% 410 RENTALS 1,328 1,368 250 250 0.0% 437 TAXES /LICENSES - - 440 MISC SERVICES - - TOTAL SUPPORT SERVICES /CHARGES 123,958 54,496 157,750 157,750 0.0% - CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES - - - - 540 MACHINERY &EQUIPMENT 15,713 560 FURNITURE AND FIXTURES - 580 OTHER IMPROVEMENTS - TOTAL CAPITAL OUTLAY - 15,713 - - - EDA DEBT SERVICE 601 BOND PRINCIPAL - - 50,000 - - 100.0% (50,000) 611 BOND INTEREST 5,425 2,959 53,950 - - 100.0% (53,950) TOTAL EDA DEBT SERVICES 5,425 2,959 103,950 - - 100.0% (103,950) TRANSFERS 720 OPERATING TRANSFERS 99,773 160,368 - 102,200 102,200 TOTAL TRANSFERS 99,773 160,368 - 102,200 102,200 TOTAL MUNICIPAL BUILDINGS 263,477 284,780 278,200 276,450 -1% (1,750) 27 The South Lake Minnetonka Police Department (SLMPD) is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this arrangement, the department provides for the safety of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state, and federal laws in a cost - effective manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2012 -2016 is 48.49% as amended by the mediation formula. A separate obligation was incurred to finance the SLMPD station. The cost is apportioned on an ad valorum basis among four cities. OBJECTIVES & GOALS: Annual Fstimita - Initial complaint reports 6,600 - Part I (serious) & Part II (other) crimes 1,250 - Citations issued 4,600 - Police vehicles 9 - Shorewood Initial complaint reports 2,300 HIGHLIGHTS /COMMENTS: Support Services: Police services contract for 2012 - decrease of 0.9% for Shorewood Prisoner expense, court officer expense, & booking fees 28 DEPARTMENT MISSION: FUND: 101 General Provide a modern, flexible, full- service criminal justice agency DEPARTMENT: Police which is responsive to community needs. DEPT N0: 42100 The South Lake Minnetonka Police Department (SLMPD) is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this arrangement, the department provides for the safety of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state, and federal laws in a cost - effective manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2012 -2016 is 48.49% as amended by the mediation formula. A separate obligation was incurred to finance the SLMPD station. The cost is apportioned on an ad valorum basis among four cities. OBJECTIVES & GOALS: Annual Fstimita - Initial complaint reports 6,600 - Part I (serious) & Part II (other) crimes 1,250 - Citations issued 4,600 - Police vehicles 9 - Shorewood Initial complaint reports 2,300 HIGHLIGHTS /COMMENTS: Support Services: Police services contract for 2012 - decrease of 0.9% for Shorewood Prisoner expense, court officer expense, & booking fees 28 POLICE Expenditure Coding: 101 -42100 Approved Actual Actual Budget Budget Percent Dollar MATERIALS & SUPPLIES 2009 2010 2011 2012 Change Change 245 GENERAL SUPPLIES - 1,367 - - - TOTAL MATERIALS & SUPPLIES - 1,367 - - - SUPPORT SERVICES /CHARGES 380 UTILITY SERVICES 26 41 50 - - 100.0% (50) 400 CONTRACTUAL SERVICES 941,396 947,298 991,700 987,085 -0.5% (4,615) 440 MISC SERVICES 2,567 1,998 4,000 2,000 -50.0% (2,000) TOTAL SUPPORT SERVICES /CHARGES 943,989 949,337 995,750 989,085 -0.7% (6,665) CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES 232,940 228,068 230,066 225,132 -2.1% (4,934) TOTAL CAPITAL OUTLAY 232,940 228,068 230,066 225,132 -2.1% (4,934) TOTAL POLICE PROTECTION 1,176,929 1,178,772 1,225,816 1,214,217 -0.9% (11,599) 4% FUND: 101 General DEPARTMENT MISSION: Fire service is provided to the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the residents of Shorewood through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation was incurred to finance the Excelsior Fire District main fire station. The cost is apportioned to the cities served by this station OBJECTIVES & GOALS: - EFD Fire & Rescue Calls - Mound Fire & Rescue Calls HIGHLIGHTS /COMMENTS: Support Services: Fire contracts with Mound and Excelsior Fire District O DEPARTMENT MISSION: FUND: 101 General Provide a high quality fire education, prevention, suppression, DEPARTMENT: Fire and First Responder emergency medical service. DEPT NO: 42200 Fire service is provided to the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the residents of Shorewood through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation was incurred to finance the Excelsior Fire District main fire station. The cost is apportioned to the cities served by this station OBJECTIVES & GOALS: - EFD Fire & Rescue Calls - Mound Fire & Rescue Calls HIGHLIGHTS /COMMENTS: Support Services: Fire contracts with Mound and Excelsior Fire District O FIRE Expenditure Coding: 101- 42200- TOTAL FIRE PROTECTION 600,450 595,164 607,827 610,711 0.5% 2,884 01 Approved Actual Actual Budget Budget Percent Dollar SUPPORT SERVICES /CHARGES 2009 2010 2011 2012 Change Change 400 Excelsior Fire 298,175 298,113 312,548 307,705 -1.5% (4,843) 400 Mound Fire Contract 25,005 24,422 24,582 25,100 2.1% 518 TOTAL SUPPORT SERVICES /CHARGES 323,180 322,535 337,130 332,805 -1.3% (4,325) CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES 277,270 272,629 270,697 277,906 2.7% 7,209 TOTAL CAPITAL OUTLAY 277,270 272,629 270,697 277,906 2.7% 7,209 TOTAL FIRE PROTECTION 600,450 595,164 607,827 610,711 0.5% 2,884 01 This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units and zoning violations. OBJECTIVES & GOALS: - Enhance public information through the development of handouts relative to building codes - Enhance environmental inspections Annual Estimate - No. of permits issued New Homes 5 Additions /Other 680 - Avg Inspections /permit New Homes 28 Additions /Other 1 -12 HIGHLIGHTS /COMMENTS: Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO W-A DEPARTMENT MISSION: FUND: 101 General Enforce construction safety and related building codes through DEPARTMENT: Protective Inspection plan review and inspections. DEPT NO: 42200 This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units and zoning violations. OBJECTIVES & GOALS: - Enhance public information through the development of handouts relative to building codes - Enhance environmental inspections Annual Estimate - No. of permits issued New Homes 5 Additions /Other 680 - Avg Inspections /permit New Homes 28 Additions /Other 1 -12 HIGHLIGHTS /COMMENTS: Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO W-A PROTECTIVE INSPECTIONS 109,987 141,869 81,000 81,000 0.0% Expenditure Coding: 101 - 42400- Actual Actual Approved Requested Percent Actual Actual Budget Budget Percent Dollar REVENUE 2009 2010 2011 2012 Change Change 32210 Building Permits 97,651 118,190 70,000 70,000 0.0% 32215 Plan Check Fees 12,336 23,679 11,000 11,000 0.0% TOTAL REVENUE 109,987 141,869 81,000 81,000 0.0% Actual Actual Adopted Requested Percent Dollar PERSONAL SERVICES 2009 2009 2011 2012 Increase Change 101 FULL -TIME REGULAR 88,521 90,428 83,433 90,403 8.4% 6,970 102 PART -TIME 7,275 1,285 1,500 1,500 0.0% - 121 PERA CONTRIB - CITY SHARE 6,267 6,092 6,050 6,554 8.3% 504 122 FICA CONTRIB - CITY SHARE 6,646 5,895 6,383 6,916 8.4% 533 131 EMPLOYEE INSURANCE - CITY SHARE 10,475 11,381 11,730 12,676 8.1% 946 TOTAL PERSONAL SERVICES 119,184 115,081 109,096 118,049 8.2% 8,953 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES - 6 - - - 245 GENERAL SUPPLIES 139 22 300 200 -33.3% (100) TOTAL MATERIALS & SUPPLIES 139 28 300 200 -33.3% (100) SUPPORT SERVICES /CHARGES 321 COMMUNICATIONS - CELLULAR PHONE 470 244 450 - - 100.0% (450) 331 TRAVEL, CONFERENCE & SCHOOLS 2,799 2,785 3,000 2,500 -16.7% (500) 351 PRINTING AND PUBLISHING 668 116 300 300 0.0% - 400 CONTRACTUAL SERVICES 1,610 1,330 2,500 2,500 0.0% 433 DUES AND SUBSCRIPTIONS 100 100 150 150 0.0% - TOTAL SUPPORT SERVICES/CHARGES 5,647 4,575 6,400 5,450 -14.8% (950) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 1,298 - 300 - - 100.0% (300) 560 FURNITURE AND FIXTURES - - - TOTAL CAPITAL OUTLAY 1,298 300 - 100.0% (300) TOTAL PROTECTIVE INSPECTIONS 126,268 119,684 116,096 123,699 6.5% 7,603 Net Levy Support 16,281 (22,185) 35,096 42,699 33 This department is responsible for general engineering services in the City, maintenance project plans and specifications. The City Engineer also reviews all development proposals and plans. OBJECTIVES/ ESTIMATED SERVICE INDICATORS: - Determine right -of -way needs - Keep construction project files up -to -date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Provide in -house engineering where feasible - Provide good public relations with property owners adjacent to construction projects. - Televise sanitary sewer - SWPPP inspection, reporting, and compliance - Annual Pavement Maintenance: Marking, Seal- coating, and Mill & Overlay HIGHLIGHTS /COMMENTS: Supplies /Materials: Books, Materials and Software Support Services: GPS Data Phone Airtime Conferences and mileage Subscriptions and Memberships 34 DEPARTMENT MISSION: FUND: 101 General Provide engineering and construction management services for DEPARTMENT: City Engineer the city. DEPT NO: 43010 This department is responsible for general engineering services in the City, maintenance project plans and specifications. The City Engineer also reviews all development proposals and plans. OBJECTIVES/ ESTIMATED SERVICE INDICATORS: - Determine right -of -way needs - Keep construction project files up -to -date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Provide in -house engineering where feasible - Provide good public relations with property owners adjacent to construction projects. - Televise sanitary sewer - SWPPP inspection, reporting, and compliance - Annual Pavement Maintenance: Marking, Seal- coating, and Mill & Overlay HIGHLIGHTS /COMMENTS: Supplies /Materials: Books, Materials and Software Support Services: GPS Data Phone Airtime Conferences and mileage Subscriptions and Memberships 34 CITY ENGINEER Expenditure Coding: 101- 43010- SUPPORT SERVICES /CHARGES 303 ENGINEERING FEES 1,825 4,620 5,000 Approved 0.0% - 321 COMMUNICATIONS - CELLULAR PHONE Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Change Change 101 FULL -TIME REGULAR 86,821 74,859 86,585 72,196 -16.6% (14,389) 121 PERA CONTRIB - CITY SHARE 4,826 4,993 6,277 5,234 -16.6% (1,043) 122 FICA CONTRIB - CITY SHARE 6,581 5,437 6,624 5,523 -16.6% (1,101) 131 EMPLOYEE INSURANCE -CITY SHARE 9,160 9,208 11,617 7,919 -31.8% (3,698) TOTAL PERSONAL SERVICES 107,388 94,497 111,103 90,872 -18.2% (20,231) MATERIALS & SUPPLIES 7,639 8,937 13,320 11,960 -10.2% (1,360) 200 OFFICE SUPPLIES 395 119 300 150 -50.0% (150) 221 MAINTENANCE OF EQUIPMENT - - 830 - - 100.0% (830) 245 GENERAL SUPPLIES 346 33 125 50 -60.0% (75) TOTAL MATERIALS & SUPPLIES 741 152 1,255 200 -84.1% (1,055) SUPPORT SERVICES /CHARGES 303 ENGINEERING FEES 1,825 4,620 5,000 5,000 0.0% - 321 COMMUNICATIONS - CELLULAR PHONE 547 411 700 60 -91.4% (640) 331 TRAVEL, CONFERENCE & SCHOOLS 3,375 1,400 3,500 2,500 -28.6% (1,000) 351 PRINTING AND PUBLISHING 792 177 500 300 -40.0% (200) 400 CONTRACTUAL SERVICES - - 250 - - 100.0% (250) 410 RENTAL 267 - 1,000 600 -40.0% (400) 433 DUES AND SUBSCRIPTIONS 833 2,197 1,470 3,200 117.7% 1,730 437 TAXES /LICENSES - 132 900 300 -66.7% (600) TOTAL SUPPORT SERVICES /CHARGES 7,639 8,937 13,320 11,960 -10.2% (1,360) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 2,854 538 1,000 - 100.0% (1,000) 560 FURNITURE AND FIXTURES - - - 580 OTHER IMPROVEMENTS - - - TOTAL CAPITAL OUTLAY 2,854 538 1,000 - - 100.0% (1,000) TOTAL CITY ENGINEER 118,622 104,124 126,678 103,032 -18.7% (23,646) W The Public Works Service department is responsible for all public works functions including street patching and maintenance, traffic signals, street lights, sanitation, weed control, tree trimming, and removal of dead and diseased trees on public property. OBJECTIVES & GOALS: - Perform preventative maintenance on all equipment - Perform City building repairs and preventative maintenance HIGHLIGHTS /COMMENTS: Supplies /Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Hazardous Waste Licenses Equipment rentals Memberships Transfers: Transfers to Equipment Replacement Fund & Local Street Improvement Fund 101 DEPARTMENT MISSION: FUND: 101 General Provide for all general public works duties, maintenance of all DEPARTMENT: Public Works Service public works equipment, and maintenance of the public works DEPT N0: 43050 facility. The Public Works Service department is responsible for all public works functions including street patching and maintenance, traffic signals, street lights, sanitation, weed control, tree trimming, and removal of dead and diseased trees on public property. OBJECTIVES & GOALS: - Perform preventative maintenance on all equipment - Perform City building repairs and preventative maintenance HIGHLIGHTS /COMMENTS: Supplies /Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Hazardous Waste Licenses Equipment rentals Memberships Transfers: Transfers to Equipment Replacement Fund & Local Street Improvement Fund 101 PUBLIC WORKS Expenditure Coding: 101- 43050- SUPPORT SERVICES /CHARGES 305 DRUG TESTING - - 1,300 Approved 0.0% 321 COMMUNICATIONS - TELEPHONE Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Increase Change 101 FULL -TIME REGULAR 220,972 227,435 142,390 325,676 128.7% 183,286 102 OVERTIME 390 39 2,500 2,500 0.0% - 103 PART -TIME - 1,302 - - - 121 PERA CONTRIB - CITY SHARE 14,906 15,336 10,323 23,611 128.7% 13,288 122 FICA CONTRIB - CITY SHARE 16,364 16,770 10,893 24,914 128.7% 14,021 131 EMPLOYEE INSURANCE -CITY SHARE 26,969 28,945 18,001 41,932 132.9% 23,931 TOTAL PERSONAL SERVICES 279,601 289,827 184,107 418,633 127.4% 234,526 MATERIALS & SUPPLIES 314 505 200 3,600 1700.0% 3,400 200 OFFICE SUPPLIES 16 126 200 200 0.0% - 212 MOTOR FUELS & LUBRICATION 27,668 37,660 43,000 51,000 18.6% 8,000 221 MAINTENANCE OF EQUIPMENT 19,373 15,237 16,000 16,000 0.0% - 223 MAINTENANCE OF BUILDINGS 865 1,502 2,000 4,000 100.0% 2,000 240 SMALL TOOLS AND MINOR EQUIPMENT 908 757 1,000 1,775 77.5% 775 245 GENERAL SUPPLIES 9,970 6,867 9,000 99,600 1006.7% 90,600 TOTAL MATERIALS & SUPPLIES 58,800 62,149 71,200 172,575 142.4% 101,375 SUPPORT SERVICES /CHARGES 305 DRUG TESTING - - 1,300 1,300 0.0% 321 COMMUNICATIONS - TELEPHONE 1,527 1,950 3,200 3,200 0.0% - 331 TRAVEL, CONFERENCE & SCHOOLS 2,800 3,060 3,200 7,450 132.8% 4,250 351 PRINTING AND PUBLISHING 2,896 - - - - 380 UTILITY SERVICES 9,996 10,048 14,000 14,300 2.1% 300 399 UTILITIES - STREET LIGHTS 41,049 400 CONTRACTUAL SERVICES 20,888 22,783 16,190 60,190 271.8% 44,000 410 RENTALS 283 331 1,000 1,000 0.0% - 433 DUES AND SUBSCRIPTIONS 1,518 1,584 1,500 1,500 0.0% 437 TAXES /LICENSES 317 846 850 850 0.0% - 440 MISC SERVICES 314 505 200 3,600 1700.0% 3,400 TOTAL SUPPORT SERVICES /CHARGES 40,539 41,107 41,440 134,439 224.4% 92,999 CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES 540 MACHINERY & EQUIPMENT 560 FURNITURE AND FIXTURES 580 OTHER IMPROVEMENTS 5,003 TOTAL CAPITAL OUTLAY TRANSFERS 720 OPERATING TRANSFERS- EQUIPMENT 5,003 - - - 175,000 100,000 50,000 750,000 1400.0% 700,000 TOTAL TRANSFERS 175,000 100,000 50,000 750,000 1400.0% 700,000 TOTAL PUBLIC WORKS 558,943 493,083 346,747 1,475,647 325.6% 1,128,900 37 38 DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Public Works Service DEPARTMENT: Streets & Roadways Department for 2012 and no longer has a separate account. DEPT N0: 43100 38 STREETS AND ROADS Expenditure Coding: 101- 43100- CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 580 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY TRANSFERS 720 OPERATING TRANSFERS -STREETS 700,000 700,000 700,000 - 100.0% (700,000) TOTAL TRANSFERS 700,000 700,000 700,000 - - 100.0% (700,000) TOTAL STREETS & ROADWAYS 850,247 890,349 932,459 0 - 100.0% (932,459) K% Approved Actual Actual Budget Budget Percent Dollar PERSONNEL SERVICES 2009 2010 2011 2012 Increase Change 101 FULL -TIME REGULAR 55,417 70,545 87,832 - - 100.0% (87,832) 102 OVERTIME 223 129 500 - 100.0% (500) 103 PART -TIME 460 - - - 106 OTHER - 111 SEVERANCE PAY - - - 121 PERA CONTRIB - CITY SHARE 3,730 4,925 6,368 - 100.0% (6,368) 122 FICA CONTRIB - CITY SHARE 4,206 5,266 6,719 - 100.0% (6,719) 131 EMPLOYEE INSURANCE - CITY SHARE 5,810 7,957 12,040 - 100.0% (12,040) 141 UNEMPLOYMENT COMPENSATION - - - 151 WORKERS COMPENSATION - - - TOTAL PERSONAL SERVICES 69,846 88,822 113,459 - - 100.0% (113,459) MATERIALS & SUPPLIES 221 MAINTENANCE OF EQUIPMENT - - - 240 SMALL TOOLS AND MINOR EQUIPMENT - 45 - 245 GENERALSUPPLIES 53,168 80,208 85,000 - 100.0% (85,000) TOTAL MATERIALS & SUPPLIES 53,168 80,253 85,000 - - 100.0% (85,000) SUPPORT SERVICES /CHARGES 331 TRAVEL, CONFERENCE & SCHOOLS - - 4,000 - 100.0% (4,000) 351 PRINTING AND PUBLISHING - - - 400 CONTRACTUAL SERVICES 27,233 21,068 30,000 - 100.0% (30,000) 440 MISC SERVICES - 206 - TOTAL SUPPORT SERVICES /CHARGES 27,233 21,274 34,000 - - 100.0% (34,000) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 580 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY TRANSFERS 720 OPERATING TRANSFERS -STREETS 700,000 700,000 700,000 - 100.0% (700,000) TOTAL TRANSFERS 700,000 700,000 700,000 - - 100.0% (700,000) TOTAL STREETS & ROADWAYS 850,247 890,349 932,459 0 - 100.0% (932,459) K% This department is responsible for the plowing and removal of snow after a 2 -inch or greater snowfall has occurred, or as roadway and safety conditions dictate. Street sanding with a salt /sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES & GOALS: - Complete snow removal and salt /sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS /COMMENTS: Supplies /Materials: Sand and salt for ice control EIt DEPARTMENT MISSION: FUND: 101 General Provide ice and snow removal on city streets and city -owned parking lots DEPARTMENT: Ice & Snow Removal to allow for the safe and efficient movement of traffic after a winter DEPT NO: 43150 event. This department is responsible for the plowing and removal of snow after a 2 -inch or greater snowfall has occurred, or as roadway and safety conditions dictate. Street sanding with a salt /sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES & GOALS: - Complete snow removal and salt /sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS /COMMENTS: Supplies /Materials: Sand and salt for ice control EIt ICE AND SNOW REMOVAL Expenditure Coding: 101- 43125- TOTAL ICE & SNOW CONTROL 74,452 87,503 101,684 100,141 -1.5% (1,543) E111 Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Increase Change 101 FULL -TIME REGULAR 23,995 27,444 38,238 36,052 -5.7% (2,186) 102 OVERTIME 5,226 18,317 7,500 7,500 0.0% 103 PART -TI M E - - - - 106 OTHER 111 SEVERANCE PAY - - - - - 121 PERA CONTRIB - CITY SHARE 1,981 2,645 2,772 3,064 10.5% 292 122 FICA CONTRIB - CITY SHARE 2,178 2,759 2,925 3,332 13.9% 407 131 EMPLOYEE INSURANCE - CITY SHARE 2,615 3,887 5,132 5,076 -1.1% (56) 141 UNEMPLOYMENT COMPENSATION - - - - - 151 WORKERS COMPENSATION - - - - TOTAL PERSONAL SERVICES 35,995 55,052 56,567 55,024 -2.7% (1,543) MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 38,457 32,451 45,117 45,117 0.0% TOTAL MATERIALS & SUPPLIES 38,457 32,451 45,117 45,117 0.0% - TOTAL ICE & SNOW CONTROL 74,452 87,503 101,684 100,141 -1.5% (1,543) E111 EP DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Public Works Service DEPARTMENT: Traffic Ctrl /St Lights Department for 2012 and no longer has a separate account. DEPT N0: 43160 EP TRAFFIC CONTROL Expenditure Coding: 101- 43160- PERSONAL SERVICES 101 FULL -TIME REGULAR 102 PART -TIME 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE - CITY SHARE TOTAL PERSONAL SERVICES Approved Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Increase Change MATERIALS & SUPPLIES 221 MAINTENANCE OF EQUIPMENT - - - - - 245 GENERAL SUPPLIES 2,873 2,528 5,000 - - 100.0% (5,000) TOTAL MATERIALS & SUPPLIES 2,873 2,528 5,000 - - 100.0% (5,000) SUPPORT SERVICES /CHARGES 303 ENGINEERING FEES - - - - - 380 UTILITY SERVICES 294 278 300 - - 100.0% (300) 399 UTILITIES - STREET LIGHTS 41,049 38,882 41,049 - - 100.0% (41,049) 400 CONTRACTUAL SERVICES 2,321 1,733 10,800 - - 100.0% (10,800) 440 MISC SERVICES - - - - - TOTAL SUPPORT SERVICES /CHARGES 43,664 40,893 52,149 - - 100.0% (52,149) TOTAL TRAFFIC CONTROL 46,537 43,421 57,149 - - 100.0% (57,149) 43 44 DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Public Works Service DEPARTMENT: Sanitation /Weed Ctrl Department for 2012 and no longer has a separate account. DEPT N0: 43200 44 SANITATION /WEEDS /WASTE REMOVAL Expenditure Coding: 101- 43200- TOTAL SANITATION /WEEDS /WASTE 2,785 9,037 6,781 - 100.0% (6,781) I! 6i Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Increase Change 101 FULL -TIME REGULAR 1,365 4,588 1,500 - - 100.0% (1,500) 102 OVERTIME 859 272 200 - 100.0% (200) 121 PERA CONTRIB - CITY SHARE 150 340 245 - 100.0% (245) 122 FICA CONTRI B - CITY SHARE 168 371 260 - 100.0% (260) 131 EMPLOYEE INSURANCE - CITY SHARE 222 256 76 - 100.0% (76) 141 UNEMPLOYMENT COMPENSATION - - - - 151 WORKERS COMPENSATION - - - TOTAL PERSONAL SERVICES 2,764 5,827 2,281 - 100.0% (2,281) MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 21 - 100 - 100.0% (100) TOTAL MATERIALS & SUPPLIES 21 100 - 100.0% (100) SUPPORT SERVICES /CHARGES 400 CONTRACTUAL SERVICES - 1,000 - 100.0% (1,000) 440 MISC SERVICES 3,210 3,400 - 100.0% (3,400) TOTAL SUPPORT SERVICES /CHARGES 3,210 4,400 - 100.0% (4,400) TOTAL SANITATION /WEEDS /WASTE 2,785 9,037 6,781 - 100.0% (6,781) I! 6i EI DEPARTMENT MISSION: FUND: 101 General This department has been merged with the Public Works Service DEPARTMENT: Tree Maintenance Department for 2012 and no longer has a separate account. DEPT N0: 43250 EI TREE MAINTENANCE Expenditure Coding: 101- 43250- PERSONAL SERVICES 101 FULL -TIME REGULAR 102 OVERTIME 103 PART -TIME 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE -CITY SHARE 141 UNEMPLOYMENT COMPENSATION 151 WORKERS COMPENSATION TOTAL PERSONAL SERVICES 7,513 20,625 14,020 - - 100.0% (14,020) MATERIALS & SUPPLIES Approved Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Increase Change 5,617 15,972 10,837 - - 100.0% (10,837) 378 613 - - (500) - 405 1,152 786 - - 100.0% (786) 456 1,229 829 - - 100.0% (829) 657 1,659 1,568 - - 100.0% (1,568) TOTAL PERSONAL SERVICES 7,513 20,625 14,020 - - 100.0% (14,020) MATERIALS & SUPPLIES 221 MAINTENANCE OF EQUIPMENT 75 - 150 - - 100.0% (150) 240 SMALL TOOLS AND MINOR EQUIPMENT - - 775 - - 100.0% (775) 245 GENERAL SUPPLIES 362 107 500 - - 100.0% (500) TOTAL MATERIALS & SUPPLIES 437 107 1,425 - - 100.0% (1,425) SUPPORT SERVICES /CHARGES 331 TRAVEL, CONFERENCE & SCHOOLS - - 250 - - 100.0% (250) 400 CONTRACTUAL SERVICES 9,501 11,461 13,000 - - 100.0% (13,000) TOTAL SUPPORT SERVICES /CHARGES 9,501 11,461 13,250 - - 100.0% (13,250) TOTAL TREE MAINTENANCE 17,451 32,193 28,695 - - 100.0% (28,695) 47 This department is responsible for the maintenance of city parks, ballfields, trails, ice rinks, building, and play structures. OBJECTIVES & GOALS: DEPARTMENT MISSION: FUND: 101 General This department has been separated from Recreation for 2012. DEPARTMENT: Parks Maintenance Provides maintenance for city parks, trails, and beaches to DEPT N0: 45200 provide safe and enjoyable recreational opportunities for No. of tennis courts 4 residents of all ages and abilities. This department is responsible for the maintenance of city parks, ballfields, trails, ice rinks, building, and play structures. OBJECTIVES & GOALS: Annual Estimate Acres of parks maintained 99.7 No. of ballfields Baseball 5 Softball 3 No. of tennis courts 4 No. of hockey rinks 2 No. of shelters 4 Miles of trails 3.50 HIGHLIGHTS /COMMENTS: Supplies /Materials: Rock, black dirt, gravel, sand, fertilizer, and seed for parks Support Services: Buckthorn removal Portable toilets Aquatic Invasive Species Control 48 PARKS MAINTENANCE Expenditure Coding: 101- 45200- PERSONAL SERVICES 101 FULL -TIME REGULAR 102 OVERTIME 103 PART -TIME 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE -CITY SHARE TOTAL PERSONAL SERVICES Actual 2009 Actual 2010 Adopted 2011 Approved Budget 2012 Percent Increase Dollar Change 95,949 102,710 124,702 67,732 -45.7% (56,970) 2,222 1,870 2,500 2,500 0.0% 0.0% 22,100 21,314 22,000 12,000 -45.5% (10,000) 6,773 7,437 9,041 5,092 -43.7% (3,949) 8,575 8,719 9,540 6,291 -34.1% (3,249) 11,913 11,587 17,925 7,373 -58.9% (10,552) 147,532 153,637 185,708 100,988 -45.6% (84,720) MATERIALS & SUPPLIES 14,013 - - 221 MAINTENANCE OF EQUIPMENT 841 2,896 5,000 5,000 0.0% 223 MAINTENANCE OF BUILDINGS 284 920 4,000 4,000 0.0% 240 SMALL TOOLS AND MINOR EQUIPMENT 63 604 800 800 0.0% 245 GENERAL SUPPLIES 8,906 9,817 10,000 8,500 -15.0% (1,500) TOTAL MATERIALS & SUPPLIES 10,094 14,237 19,800 18,300 -7.6% (1,500) SUPPORT SERVICES /CHARGES 303 ENGINEERING FEES 14,013 - - 321 COMMUNICATIONS - TELEPHONE 1,695 1,747 1,900 - - 100.0% (1,900) 331 TRAVEL, CONFERENCE & SCHOOLS - - - 1,000 1,000 351 PRINTING AND PUBLISHING - 105 1,000 - - 100.0% (1,000) 380 UTILITY SERVICES 8,179 7,613 9,000 9,000 0.0% 400 CONTRACTUAL SERVICES 73,949 76,352 70,000 7,000 -90.0% (63,000) 410 RENTALS 11,709 10,240 9,500 9,500 0.0% - 440 MISC SERVICES 236 - 500 - - 100.0% (500) TOTAL SUPPORT SERVICES /CHARGES 109,781 96,057 91,900 26,500 -71.2% (65,400) TRANSFERS 720 OPERATING TRANSFERS - - - - TOTAL TRANSFERS - - - - - TOTAL PARKS MAINTENANCE 267,407 263,931 297,408 145,788 -51.0% (151,620) I!, V This department is responsible for the provision of recreation programs and winter warming houses. OBJECTIVES & GOALS: - Enhance public participation in recreation programs HIGHLIGHTS /COMMENTS: Contractual Services: Ballfield coordination and scheduling Transfers: Transfer to Park Improvement Fund 619 DEPARTMENT MISSION: FUND: 101 General This department has been separated from Parks Maintenance for DEPARTMENT: Recreation 2012. Provides recreational programs for residents of all ages DEPT NO: 45300 and abilities. This department is responsible for the provision of recreation programs and winter warming houses. OBJECTIVES & GOALS: - Enhance public participation in recreation programs HIGHLIGHTS /COMMENTS: Contractual Services: Ballfield coordination and scheduling Transfers: Transfer to Park Improvement Fund 619 RECREATION Revenue Coding: 101- Expenditure Coding: 101 - 45300- Approved Actual Actual Budget Budget Percent Dollar REVENUE 2009 2010 2011 2012 Increase Change 34780 Recreation & Class Fees 27,395 34,396 29,425 29,425 0.0% Actual Actual Adopted Requested Percent Dollar PERSONAL SERVICES 2009 2010 2011 2012 Increase Change 101 FULL -TIME REGULAR 49,235 49,235 102 OVERTIME - - 103 PART -TIME 10,000 10,000 106 OTHER - - 111 SEVERANCE PAY - - 121 PERA CONTRIB - CITY SHARE 3,570 3,570 122 FICA CONTRIB - CITY SHARE 4,531 4,531 131 EMPLOYEE INSURANCE - CITY SHARE 1,020 1,020 TOTAL PERSONAL SERVICES - - - 68,356 68,356 MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 1,500 1,500 TOTAL MATERIALS & SUPPLIES - - - 1,500 1,500 SUPPORT SERVICES /CHARGES 302 CONSULTING FEES - 303 ENGINEERING FEES 304 LEGAL FEES - 321 COMMUNICATIONS - TELEPHONE 1,900 1,900 331 TRAVEL, CONFERENCE & SCHOOLS 1,500 1,500 351 PRINTING AND PUBLISHING 1,000 1,000 400 CONTRACTUAL SERVICES 29,500 29,500 433 DUES AND SUBSCRIPTIONS 250 250 TOTAL SUPPORT SERVICES /CHARGES - - - 34,150 34,150 TRANSFERS 720 OPERATING TRANSFERS 45,000 42,000 42,000 42,000 0.0% - TOTAL TRANSFERS 45,000 42,000 42,000 42,000 0.0% - TOTAL PARKS AND RECREATION 45,000 42,000 42,000 146,006 247.6% 104,006 Net Levy Support 17,605 7,604 12,575 116,581 827.1% 104,006 611 This page intentionally left blank. 52 SPECIAL REVENUE FUND Special revenue funds are used to account for the activities of governmental funds that are substantially funded by a specific external revenue source that is restricted or committed to a specific purpose. Southshore Community Center Fund — This fund is used to account for the activities of the South Shore Community Center. 53 SOUTHSHORE COMMUNITY CENTER Revenue Coding: 490 - Expenditure Coding: 490- 48000- �� 1 »PI►]i��1:74[7 MATERIALS & SUPPLIES Approved Maintenance of Building Actual Actual Budget Budget Percent Dollar REVENUES 2009 2010 2011 2012 Change Change Rentals 34,729 48,000 60,730 75,000 23% 14,270 Class fees - 2,500 2,500 2,500 0% 0 Interest Income 344 100 100 100 0% 0 Contributions /Donations 1,321 1,500 1,000 1,000 0% 0 Miscellaneous Revenue 245 4,000 1,500 1,500 0% 0 Transfers In 9,415 2,500 11,300 13,600 20% 2,300 TOTAL REVENUES 36,639 56,100 77,130 93,700 21% 16,570 �� 1 »PI►]i��1:74[7 MATERIALS & SUPPLIES Maintenance of Building 10,497 7,200 7,500 7,500 0% 0 General Supplies 1,744 800 800 800 0% 0 TOTAL MATERIALS & SUPPLIES 12,241 8,000 8,300 8,300 0% 0 OTHER SERVICES Legal 8,279 - - - 0 Communication 75 20 100 100 0% 0 Print /Publish 2,025 1,000 1,000 1,000 0% 0 Insurance -Total 9,415 2,500 3,000 3,000 0% 0 Utilities 4,119 11,000 11,000 11,000 0% 0 Contractual 19,424 30,000 35,000 60,000 71% 25,000 Misc. Services 11,865 10,000 10,000 10,000 0% 0 Bank Service Charges - - 0 TOTAL OTHER SERVICES 55,203 54,520 60,100 85,100 42% 25,000 CAPITAL OUTLAY Building & Structures 13,686 - - - 25,000 TOTAL CAPITAL OUTLAY 13,686 - - - 25,000 TOTAL EXPENDITURES 81,131 62,520 68,400 93,400 37% 50,000 Revenues over /(under) (44,492) (6,420) 8,730 300 54 CAPITAL PROJECT FUNDS Capital Project funds are used to account for the acquisition and construction of major capital facilities other than those financed by enterprise funds. Park Capital Improvement Fund — This fund accounts for parkland acquisition and other capital improvements in the City parks. Equipment Replacement Fund — This fund was established for the purpose of funding the replacement and improvement of capital equipment (including technology and office equipment), vehicles, and municipal buildings. Street Reconstruction Fund — This fund was established for the purpose of funding the periodic maintenance and reconstruction of local city streets and roadways. This includes sealcoat, mill and overlay, reclamation, and reconstruction of streets. MSA Street Construction Fund — This fund was established for the purpose of funding reconstruction of MSA designated streets. Trail Construction Fund — This fund was established for the purpose of funding trail construction anticipated in the trail plan adopted in 2011. Community Infrastructure Fund — This fund was established to provide internal loan funds for projects of community -wide benefit. 6V PARK CAPITAL IMPROVEMENT FUND Fund: 402- Park Capital Outlay REVENUES Beginning Fund Balance Park Dedication Fees Interest Earnings* Contributions / donations Concession Sales Grants Miscellaneous revenue Transfers in TOTAL REVENUES EXPENDITURES OTHER SERVICES Engineering - Design Contractrual Services Miscellaneous Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Machinery and Equipment Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue - Over /(under) Ending Fund Balance Actual Actual Budget Budget 2009 2010 2011 2012 262,710 293,430 190,380 136,680 - 10,000 - - 2,771 2,730 1,000 683 394 - - - - 104,200 - - 45,000 42,000 42,000 42,000 48,165 158,930 43,000 42,683 3,800 - - - 40 - - - 3,840 - - - 13,605 261,980 96,700 32,140 13,605 261,980 96,700 32,140 17,445 261,980 96,700 32,140 30,720 (103,050) (53,700) 10,543 293,430 190,380 136,680 147,224 61 EQUIPMENT REPLACEMENT FUND Fund: 403 - Equipment & Building Capital Outlay REVENUES Beginning Fund Balance Interest Earnings Miscellaneous Income Sale of Old Equipment Transfers in TOTAL REVENUES EXPENDITURES OTHER SERVICES Engineering Fees Contractual Services Miscellaneous Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Machinery and Equipment Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Actual Actual Budget Budget 2009 2010 2011 2012 671,447 842,786 731,331 656,548 7,282 6,500 3,700 3,300 - 19,100 34,731 34,731 175,000 100,000 50,000 50,000 182,282 125,600 88,431 88,031 - 30,000 - - 1,126 20 - - 71 35 1,197 30,055 - - 9,746 207,000 267,000 35 - - 164,166 - 9,746 207,000 431,166 35 10,943 237,055 431,166 35 171,339 (111,455) (342,735) 87,996 842,786 731,331 388,596 744,544 57 STREET RECONSTRUCTION FUND Fund: 404 - Street Capital Outlay REVENUES Beginning Fund Balance MSA Maintenance Money Interest Earnings Transfers in Total Revenue EXPENDITURES MATERIALS & SUPPLIES General Supplies TOTAL MATERIALS & SUPPLIES OTHER SERVICES Engineering Fees Legal Fees Engineering Feasibility Engineering Design Engineering Construction Printing and Publishing Contractual Services Taxes /License Miscellaneous Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Actual Actual Budget Budget 2009 2010 2011 2012 1,625,965 1,619,643 1,248,088 1,433,728 11,142 10,000 6,200 7,200 700,000 700,000 700,000 700,000 711,142 710,000 706,200 707,200 18,917 36,000 - - 18,917 36,000 - - 34,904 448,000 889 - 5,324 - 123,696 - 378,730 850,000 520,560 448,000 1,591 1,500 - - 152,266 11,000 475 500 593 500 - - 80 55 - - 698,546 863,555 520,560 448,000 - 182,000 - - 182,000 - - 717,464 1,081,555 520,560 448,000 (6,322) (371,555) 185,640 259,200 1,619,643 1,248,088 1,433,728 1,692,928 58 MSA STREET CONSTRUCTION FUND Fund: 405 - MSA Capital Outlay REVENUES Beginning Fund Balance MSA Construction Money Interest Earnings Transfers in Total Revenue EXPENDITURES MATERIALS & SUPPLIES General Supplies TOTAL MATERIALS & SUPPLIES OTHER SERVICES Engineering Fees Legal Fees Engineering Feasibility Engineering Design Engineering Construction Printing and Publishing Contractual Services Taxes /License Miscellaneous Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Other Improvements TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Actual Actual Budget Budget 2009 2010 2011 2012 124,077 127,671 131,749 132,449 - - - 187,841 3,594 4,078 700 700 3,594 4,078 700 188,541 3,594 4,078 700 188,541 127,671 131,749 132,449 320,990 TRAIL CONSTRUCTION FUND Fund: 406 - Trail Capital Outlay Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 Beginning Fund Balance - - - - Interest Earnings - - - - Grants - - - 54,000 Transfers in - - - 18,000 Total Revenue - - - 72,000 EXPENDITURES CAPITAL OUTLAY Other Improvements - - - 72,000 TOTAL CAPITAL OUTLAY - - - 72,000 TOTAL EXPENDITURES - - - 72,000 Revenue over /(under) Ending Fund Balance Chi', COMMUNITY INFRASTRUCTURE FUND Fund: 450 - Community -wide Capital Outlay REVENUES Beginning Fund Balance Interest Earnings Miscellaneous Income Transfers in Total Revenues Sou EXPENDITURES OTHER SERVICES Engineering Fees Contractual Services Miscellaneous Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Machinery and Equipment Other Improvements TOTAL CAPITAL OUTLAY Transfers out Operating Transfers Total TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Actual Actual Budget Budget 2009 2010 2011 2012 1,000, 000 1,808,500 1,667,543 - 8,500 9,043 8,338 1,000,000 800,000 - - 1,000,000 808,500 9,043 8,338 11.11 150,000 18,000 - - 150,000 18,000 - - 150,000 18,000 1,000,000 808,500 (140,958) (9,662) 1,000,000 1,808,500 1,667,543 1,657,880 11.11 This page intentionally left blank. 62 ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business, where the costs of providing services to the general public are financed primarily through user charges. Water Operations Fund - This fund is used to account for the activities of the City water system. Sewer Fund - This fund is used to account for the activities of the City sanitary sewer system. Recycling Fund - This fund is used to account for the activities of the City recycling program. Stormwater Management Utility Fund - This fund is used to account for the activities of the City Stormwater Management system. 63 WATER FUND Revenue Coding: 601 - Expenditure Coding: 601 - 49400- Approved Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Chance Chanaf REVENUES 37110 Water Sales 577,565 465,861 630,000 630,000 0% 0 36101 Special Assessments 40,214 21,744 35,000 35,000 0% 0 37170 Permits & Connection Fees 28,885 29,184 1,000 1,000 0% 0 36210 Interest Earnings 3,740 31,999 35,000 35,000 0% 0 37171 Water Meter Sales 4,838 3,028 2,500 2,500 0% 0 37175 Antennae Space Rental 132,816 148,859 140,000 100,000 -29% (40,000) Total Revenues 788,058 700,675 843,500 803,500 -5% (40,000) EXPENSES Personal Services 310,000 - 295,000 175,000 -41% (120,000) 101 Regular Salaries 68,229 64,359 73,738 79,474 8% 5,736 102 O.T. Salaries 3,256 2,057 2,000 3,000 50% 1,000 121 PERA City Share 4,822 4,524 5,346 5,972 12% 626 122 FICA City Share 5,279 4,817 5,641 6,310 12% 669 131 Ins. City Share 8,205 8,158 9,209 10,011 9% 802 Total Personal Services 89,791 84,598 95,934 104,767 9% 8,833 Supplies 208 Postage 1,574 1,235 1,000 1,300 30% 300 221 Maint- Equipment 4,414 4,244 6,500 6,500 0% 0 223 Maint - Buildings 246 252 1,000 1,000 0% 0 240 Small Tools 19 290 550 550 0% 0 245 General Supplies 10,955 7,608 10,000 10,000 0% 0 260 Wtr Purch - Tonka Bay 3,050 2,125 3,300 3,300 0% 0 261 Wtr Purch - Excelsior 17,082 18,892 17,500 17,500 0% 0 262 Wtr Purch - Mtka 990 687 1,000 1,000 0% 0 263 Wtr Purch - Chan 11,387 11,380 12,000 12,000 0% 0 265 Water Meters 4,751 5,631 5,000 5,000 0% 0 Total Supplies 54,468 52,445 57,850 58,150 1% 300 Other Services & Charges 301 Financial & Audit 2,250 2,250 2,250 2,250 0% 0 321 Communication 14,329 978 1,500 1,500 0% 0 331 Travel, Conf,Sch 558 350 600 600 0% 0 351 Print /Publish 629 628 1,000 1,000 0% 0 360 Insurance -Total 10,125 7,816 7,500 8,000 7% 500 394 Utilities - Amesbury 4,142 9,672 5,500 10,000 82% 4,500 395 Utilities - Badger 10,561 10,243 11,000 11,000 0% 0 396 Utilities - Boulder Bridge 16,673 16,799 15,000 15,000 0% 0 398 Utilities - SE Area /Tower 38,077 29,892 30,000 30,000 0% 0 400 Contractual 14,329 13,987 15,000 15,000 0% 0 420 Depreciation 274,066 279,699 270,000 290,000 7% 20,000 437 Licenses -Sales Taxes 2,669 4,382 3,000 3,000 0% 0 440 Misc. Services 119 126 200 200 0% 0 450 Bank Svc Chgs 509 95 525 525 0% 0 Total Other Services & Charges 393,983 378,987 363,075 388,075 7% 25,000 Capital Outlay 580 Other Improve 2,446 0 Total Capital Outlay 2,446 Debt Service 601 Bond Principal 310,000 - 295,000 175,000 -41% (120,000) 611 Bond Interest 133,302 124,656 110,488 103,398 -6% (7,090) 620 Fiscal Agent Fees 750 750 1,500 1,500 0% 0 Total Debt Service 444,051 125,406 406,988 279,898 -31% (127,090) TOTAL EXPENSES 982,294 643,882 923,847 830,890 -10% 279,965 REVENUES OVER /(UNDER) EXPENSES (194,236) 56,793 (80,347) (27,390) 64 SEWER FUND Revenue Coding: 611 - Expenditure Coding: 611- 49450- EXPENSES Approved Actual Actual Budget Budget Percent Dollar REVENUES 2009 2010 2011 2012 Change Change 36210 Interest Earnings 50,143 38,439 36,000 36,000 0% 37210 Sewer Sery Charges 801,552 812,537 825,000 825,000 0% 37220 Sewer Chg -Cnty Coll - 28,456 14% 627 122 FICA City Share 37250 Local SAC Charges - 2,400 - - 657 37270 Sewer Permits 700 1,650 700 700 0% 39201 Tsfr From Other Funds - 60,000 - - Total Revenues 852,395 943,482 861,700 861,700 0% EXPENSES Personal Services 101 Regular Salaries 53,332 53,842 63,898 71,179 11% 7,281 102 O.T. Salaries 815 922 1,200 1,200 121 PERA City Share 3,662 3,740 4,633 5,260 14% 627 122 FICA City Share 4,041 4,004 4,888 5,545 13% 657 131 Ins. City Share 5,908 6,538 7,017 9,017 29% 2,000 151 Workers Compensation 683 - Total Personal Services 67,757 69,729 80,436 92,201 15% 11,765 Supplies 200 Office Supplies - 102 - 110 110 208 Postage 1,593 1,211 1,500 1,500 0% - 221 Maint- Equipment 2,526 14,640 5,000 5,000 0% 240 Small Tools 1,017 79 550 550 0% 245 General Supplies 1,796 919 2,100 2,100 0% - Total Supplies 6,932 16,951 9,150 9,260 1% 110 Other Services & Charges 300 Financial & Audit 2,250 2,250 2,250 2,250 0% - 308 Consulting 4,448 - 1,500 1,500 0% 313 Engineering - Design Stage 273 4,634 5,000 5,000 0% 321 Communication 3,537 3,806 4,000 4,000 0% 331 Travel, Conf,Sch 868 934 1,500 1,500 0% 360 Insurance -Total 6,427 5,225 6,500 6,500 0% 380 Utilities- Gas /Elec 5,845 5,919 6,000 6,000 0% - 385 MCES Service Charges 576,016 564,332 713,835 728,000 2% 14,165 386 Excelsior Sewer Chg 31,006 29,941 30,000 31,000 3% 1,000 400 Contractual 31,351 31,825 20,000 20,000 0% - 420 Depreciation 218,481 218,483 219,000 225,000 3% 6,000 440 Misc. Services 105 126 150 150 0% - 450 Service Charges 636 110 900 900 0% - Total Other Services & Charges 881,264 867,850 1,010,635 1,031,800 2% 21,165 Capital Outlay 580 Other Improve - 25,643 - Total Capital Outlay - 25,643 - - Transfers 720 Permanent 1,000,000 - Total Transfers 1,000,000 TOTAL EXPENSES 1,955,954 980,173 1,100,221 1,133,261 3% 33,040 REVENUES OVER /(UNDER) EXPENSES (1,103,559) (36,691) (238,521) (271,561) C:i RECYCLING FUND Revenue Coding: 621 - Expenditure Coding: 621- 49550- REVENUES 33620 County Recycling Aid 36210 Interest Earnings 37310 Recycling Service Charges 37320 City Clean -up Fees 37330 Recycling Bin Sales 37340 Revenue from Contractor 39201 Transfers from Other Funds Total Revenues 88,928 178,495 Approved 184,350 Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Change Change 22,830 23,560 21,000 23,000 10% 2,000 986 656 350 350 0% - 60,009 154,279 150,000 155,000 3% 5,000 4,983 - - 6,000 6,000 120 3,448 4,307 - - Total Revenues 88,928 178,495 171,350 184,350 8% 13,000 EXPENSES - 102 100 100 Personal Services 604 1,211 325 900 177% 575 101 Regular Salaries - - - - -20% (50) 102 O.T. Salaries - 788 - 1,000 109% 1,000 103 Part Time Salaries 3,448 4,307 10,271 5,251 -49% (5,020) 121 PERA City Share 233 353 745 450 -40% (295) 122 FICA City Share 264 388 786 475 -40% (311) 131 Ins. City Share 353 - 1,386 619 -100% (767) Total Personal Services 4,297 5,836 13,188 7,795 -41% (5,393) Supplies 200 Office Supplies - 102 100 100 208 Postage 604 1,211 325 900 177% 575 245 General Supplies 112 170 250 200 -20% (50) Total Supplies 716 1,483 575 1,200 109% 625 Other Services & Charges 400 Contractual 94,104 166,449 166,992 166,992 0% - 440 Misc. Services 158 8,405 150 8,000 5233% 7,850 450 Service Charges 10 - 20 - -100% (20) Total Other Services & Charges 94,273 174,854 167,162 174,992 5% 7,830 TOTAL EXPENSES 99,286 182,173 180,925 183,987 2% 3,062 REVENUES OVER /(UNDER) EXPENSES (10,358) (3,678) (9,575) 363 STORMWATER MANAGEMENT FUND Revenue Coding: 631 - Expenditure Coding: 631- 49600- REVENUES 33620 Grant Proceeds 36101 Special Assessments 36210 Interest Earnings 36270 Miscellaneous Revenue 37175 Cellular Antenna Revenue 37410 Storm Utility Charges 39201 Transfers /Internal Loans Total Revenues 201,806 209,431 210,775 208,675 -1% (2,100) EXPENSES Personal Services Approved Actual Actual Budget Budget Percent Dollar 2009 2010 2011 2012 Change Change 5,658 5,202 5,100 5,100 0% - 7,651 - - 103 4,991 5,637 5,100 3,000 -41% (2,100) 125 122 75 75 0% 191,032 190,819 200,500 200,500 0% Total Revenues 201,806 209,431 210,775 208,675 -1% (2,100) EXPENSES Capital Outlay 510 Land 580 Other Improvements 33,475 120,000 -100% (33,475) Total Capital Outlay 33,475 120,000 -100% (120,000) TOTAL EXPENSES 106,848 131,107 264,624 129,795 -51% (134,829) REVENUES OVER /(UNDER) EXPENSES 94,957 78,324 (53,849) 78,880 67 Personal Services 101 Regular Salaries 47,576 17,816 41,196 27,642 -33% (13,554) 102 O.T. Salaries - 103 Part Time Salaries - - 121 PERA City Share 3,117 1,186 2,987 2,004 -33% (983) 122 FICA City Share 3,628 1,287 3,152 2,115 -33% (1,037) 131 Ins. City Share 1,507 2,448 4,839 2,834 -41% (2,005) Total Personal Services 55,828 22,737 52,174 34,595 -34% (17,579) Supplies 200 Office Supplies - 102 100 100 208 Postage - 1,211 350 1,000 186% 650 221 Maint- Equipment 1,087 - 5,500 5,500 0% - 240 Small Tools 16 - 300 300 0% 245 General Supplies 691 1,268 3,000 3,000 0% - Total Supplies 1,795 2,581 9,150 9,900 8% 750 Other Services & Charges 300 Financial & Audit - 303 Engineering 3,000 8,384 5,000 5,000 0% - 304 Legal 138 46 1,000 1,000 0% Communication - - 313 Engineering - Design Stage 1,418 5,000 5,000 0% 351 Print /Publish 25 - 100 100 0% 360 Insurance -Total - 400 Contractual 24,935 40,871 50,000 50,000 0% - 420 Depreciation 19,833 19,833 20,000 22,000 10% 2,000 433 Subscrip- Member - 600 600 0% - 440 Misc. Services 1,235 1,748 1,100 1,100 0% 450 Service Charges 59 14 500 500 0% - Total Other Services & Charges 49,226 72,314 83,300 85,300 2% 2,000 Capital Outlay 510 Land 580 Other Improvements 33,475 120,000 -100% (33,475) Total Capital Outlay 33,475 120,000 -100% (120,000) TOTAL EXPENSES 106,848 131,107 264,624 129,795 -51% (134,829) REVENUES OVER /(UNDER) EXPENSES 94,957 78,324 (53,849) 78,880 67 This page intentionally left blank. 68