2013 Budget - Final (2)
CITY OF SHOREWOOD, MINNESOTA 2013 ADOPTED ANNUAL OPERATING BUDGET 5755 Country Club Road, Shorewood, MN 55331 www.ci.shorewood.mn.us
CITY OF SHOREWOOD 2013 ANNUAL OPERATING BUDGET TABLE OF CONTENTS PAGE NO. INTRODUCTION Budget Message .................................................................................................
................. 1 GENERAL FUND General Fund Budget Summary .......................................................................................... 4 General Fund Revenue and Expenditure
Charts ................................................................. 6 General Fund Revenue Detail .............................................................................................
8 Mayor and Council ............................................................................................................ 10 Administration ....................................................
.............................................................. 12 Finance .............................................................................................................................
. 14 Professional Services ......................................................................................................... 16 Planning and Zoning ...........................................
............................................................... 18 Municipal Building ‐City Hall ............................................................................................
20 Police ................................................................................................................................ 22 Fire Protection .........................................
......................................................................... 24 Protective Inspection ....................................................................................................
.... 26 City Engineer ..................................................................................................................... 28 Public Works Service ...................................
...................................................................... 30 Ice and Snow Removal ......................................................................................................
32 Parks Maintenance ........................................................................................................... 34 Recreation ........................................................
................................................................. 36 SPECIAL REVENUE FUNDS Southshore Community Center ................................................................................
........ 41 CAPITAL PROJECT FUNDS Park Capital Outlay............................................................................................................ 44 Equipment Replacement
.................................................................................................. 45 Street Capital Outlay ...........................................................................
.............................. 46 MSA Street Construction .................................................................................................. 47 Trail Construction ....................
.......................................................................................... 48 Community Infrastructure ................................................................................
................ 49 ENTERPRISE FUNDS Water ............................................................................................................................... 52 Sanitary
Sewer .................................................................................................................. 53 Stormwater Management Fund ................................................
....................................... 54 Recycling Fund .................................................................................................................. 55
January 2, 2013 Honorable Mayor and City Council Members Residents of the City of Shorewood INTRODUCTION We are pleased to present the City of Shorewood 2013 Annual Operating Budget.
This document, after adoption by the City Council, becomes the guide for delivery of services to the residents of the City in the coming year. The adopted budget and tax levy for 2012,
payable in 2013 was certified to Hennepin County and the Minnesota Department of Revenue in December as required by state statute. The budget is the result of Council and staff work
sessions throughout summer and fall. Council and staff closely reviewed all aspects of the preliminary 2013 General Fund, Capital Outlay, and Enterprise Fund budgets during subsequent
work sessions and modified various components of the budgets to reflect historical trends and council priorities. The final document provides the same tax levy for 2013 as was levied
in 2012. 2013 GENERAL FUND BUDGET HIGHLIGHTS + Property Tax Levy: The total levy amount did not change from 2012 to 2013, which is the same for the fifth straight year. + Staffing levels:
Budgeted salaries for 2013 include a contingency of approximately $20,950 for merit increases that the City Administrator will propose to the City Council in early 2013. The City maximum
contribution toward employee medical insurance premiums will increase to $900 per month for 2013 up $25 from 2012. Two open positions, City Administrator and City Engineer, are currently
covered by contractors and filling them will be addressed during 2013. + General Fund Revenue Highlights: o Property Taxes: The 2013 Budget levies total taxes of $4,763,319. This is
no change from the 2012 tax levy. o license & Permit Revenue: This revenue source is expected to increase $15,000, primarily due to a modest upswing in the level of building permit activity.
With the City being substantially developed and the housing market continuing to be stagnant, construction activity remains modest. PRINTED ON RECYCLED PAPER 1
Use of Reserves: The 2013 budget also proposes the use of in General Fund reserves, in accordance with the General Fund Reserve Policy adopted by the City Council. This is modestly higher
than the $87,135 use of reserves budgeted in 2012. + General Fund Expenditures: Total 2013 expenditures and transfers are programmed at $5,367,218, or approximately 2.8% more than 2012
expenditures of $5,223,830. Programs funded in the General Fund have not changed significantly from the prior year. The budget covers the increased cost of running existing programs.
o Mayor and Council: For 2013, there is a budgeted transfer of $47,700 to the Southshore Community Center to supplement the operations in addition to the revenue generated from programs
and rentals. o Administration: This budget now incorporates additional salary hours due to modified time allocations. o Public Works: This budget now incorporates all expenditures previously
in the departments of Streets and Roads, Traffic Control, Sanitation/Weeds/Waste Removal, Removal, and Tree Maintenance. The budget also reflects a reallocation of time spent based on
a three year historical average. o Recreation: This budget covers recreation programming that is under the purview of the Park Commission. The budget has decreased due to time allocations
based on recent history. + Transfers: Transfers for 2013 are $102,200 to Debt Service, $13,600 to the Southshore Community Center, and $792,000 to Capital Improvement funds. Transfers
to capital funds are important to provide funding for projects and purchases that will maintain Shorewood's existing buildings, infrastructure, and capital equipment. EDA City Hall Debt
Service Southshore Community Center Park Capital Improvement Equipment Replacement Street Reconstruction Total Transfers 2012 $102,200 13,600 42,000 50,000 700 000 $907.800 2013 SPECIAL
REVENUE FUND HIGHLIGHTS 2013 $100,450 47,700 42,000 58,500 714 000 $962.650 Change {$1,750) 34,100 0 0 0 $54.850 + Southshore Community Center: A thorough review of the Center's operations
is planned for 2013. While effort is being made to generate additional rental revenues, budget forecasts indicate that revenues will not fully cover expenses for 2013 and a General Fund
subsidy of $47,700 is required. 2
2013 ENTERPRISE FUND HIGHLIGHTS Water: The 2013 Water operating budget revenues are projected at $703,500 and expenses, including depreciation, are forecast at about $695,208. The City
Council last changed water rates in 2010. These rates need to be reviewed to determine if they adequately cover the anticipated expansion of the water services. The 2013 Water Debt Service
budget includes payments for two existing bond issues maturing in 2022 and 2025, but those issues are anticipated to be refunded for interest rate savings. + Sanitary Sewer: The City
currently has 2,824 connections to its Sanitary Sewer System. Proposed operating revenues for 2013 are projected at $861,700 and expenses are programmed at $1,170,314. These rates need
to be examined to determine how to cover the increased costs of sewage treatment from the Metropolitan Council Environmental Services (MCES}. The City expects to again be exempted from
the Inflow & Infiltration surcharge due to careful maintenance of our system. The City budget contains $70,000 for Inflow & Infiltration mitigation. + Recycling: The 2013 Recycling budget
revenues are $184,350. The City again anticipates receiving a grant of $23,000 from Hennepin County which is included in the total revenue amount. This should fully offset the anticipated
expenditures of $183,987. + Stormwater Management: The Stormwater Management budget contemplates revenues of about $208,675 and expenses of $109,301 for 2013. While this looks profitable
on the financial statement, the city uses a significant amount of cash to pay for new storm water infrastructure. The cash balance has been going down rapidly as the city constructs
new storm water ponds and drainage projects. City Council has agreed in principle to use Sewer fund cash to cover cash shortfalls in this fund over the next several years. CONCLUSION
The 2013 Annual Operating budgets and levy were prepared according to the priorities and direction from the City Council. They continue a similar level and array of services as provided
in 2012 with a spirit of fiscal prudence. The City Council and staff share a mutual goal to provide budgets that represent a responsible plan to balance the City's service delivery needs,
provide for infrastructure needs, and maintain the City's financial position, while providing quality services to our residents. Respectfully submitted, I 3
GENERAL FUND BUDGET SUMMARY Approved Actual Actual Budget Budget Percent Dollar 2010 2011 2012 2013 Change Change REVENUES TOTAL TAXES 4,717,204 4,787,194 4,763,319 4,763,319 0.0% ‐TOTAL
LICENSES & PERMITS 154,112 174,119 109,200 124,200 13.7% 15,000 TOTAL INTERGOVERNMENTAL 69,133 70,592 70,401 70,401 0.0% ‐TOTAL CHARGES FOR SERVICES 41,882 33,851 35,075 35,150 0.2%
75 TOTAL FINES & FORFEITURES 55,806 48,720 54,500 57,000 4.6% 2,500 TOTAL MISCELLANEOUS REVENUE 86,905 77,755 63,900 213,900 234.7% 150,000 TOTAL TRANSFERS 33,465 40,000 40,000 ‐‐100.0%
(40,000) TOTAL REVENUES 5,158,507 5,232,231 5,136,395 5,263,970 2.5% 127,575 EXPENDITURES CITY COUNCIL Personnel 16,794 16,794 16,800 16,800 0.0% ‐Materials and Supplies 1,175 684 3,000
2,000 ‐33.3% (1,000) Support Services and Charges 45,776 76,063 86,315 72,450 ‐16.1% (13,865) Transfers ‐1,379 13,600 47,700 250.7% 34,100 Total City Council 63,745 94,920 119,715 138,950
16.1% 19,235 Administration Personnel 399,294 427,106 319,475 359,671 12.6% 40,196 Materials and Supplies 17,634 16,524 24,095 18,450 ‐23.4% (5,645) Support Services and Charges 35,881
41,855 39,935 42,175 5.6% 2,240 Capital 2,844 ‐‐‐‐Total City Administration 455,653 485,485 383,505 420,296 9.6% 36,791 FINANCE Personnel 147,242 163,794 128,416 132,929 3.5% 4,513 Materials
and Supplies 7,576 7,785 7,300 8,400 15.1% 1,100 Support Services and Charges 7,222 13,822 9,150 11,600 26.8% 2,450 Capital ‐‐‐‐‐Total Finance 162,040 185,401 144,866 152,929 5.6% 8,063
PROFESSIONAL SERVICES Support Services and Charges 178,604 188,963 199,320 203,390 2.0% 4,070 Total Professional Services 178,604 188,963 199,320 203,390 2.0% 4,070 PLANNING Personnel
175,553 168,156 170,666 170,666 0.0% ‐Materials and Supplies 149 261 655 650 ‐0.8% (5) Support Services and Charges 6,882 8,079 9,412 7,400 ‐21.4% (2,012) Capital ‐‐‐200 200 Total Planning
182,584 176,496 180,733 178,916 ‐1.0% (1,817) MUNICIPAL BUILDINGS Materials and Supplies 51,244 50,002 16,500 22,130 34.1% 5,630 Support Services and Charges 54,496 126,794 157,750 164,800
4.5% 7,050 Capital 15,713 1,534 ‐‐‐Bond Payments 2,959 ‐‐‐‐Transfers 160,368 103,950 102,200 100,450 ‐1.7% (1,750) Total Municipal Buildings 284,780 282,280 276,450 287,380 4.0% 10,930
4
Approved Actual Actual Budget Budget Percent Dollar 2010 2011 2012 2013 Change Change POLICE Materials and Supplies 1,367 ‐‐‐‐Support Services and Charges 949,337 996,771 989,085 1,015,077
2.6% 25,992 Capital 228,068 230,068 225,132 235,437 4.6% 10,305 Total Police 1,178,772 1,226,839 1,214,217 1,250,514 3.0% 36,297 FIRE Support Services and Charges 322,535 337,131 332,805
349,582 5.0% 16,777 Capital 272,629 270,697 277,906 287,643 3.5% 9,737 Total Fire 595,164 607,828 610,711 637,225 4.3% 26,514 PROTECTIVE INSPECTIONS Personnel 115,081 122,171 118,049
120,588 2.2% 2,539 Materials and Supplies 28 154 200 200 0.0% ‐Support Services and Charges 4,575 4,438 5,150 5,300 2.9% 150 Total Protective Inspections 119,684 126,763 123,399 126,088
2.2% 2,689 CITY ENGINEER Personnel 94,497 96,219 90,872 92,549 1.8% 1,677 Materials and Supplies 152 495 200 200 0.0% ‐Support Services and Charges 8,937 13,550 11,960 11,220 ‐6.2% (740)
Capital 538 1,057 ‐‐‐Total City Engineer 104,124 111,321 103,032 103,969 0.9% 937 PUBLIC WORKS SERVICES Personnel 405,101 389,918 418,633 428,775 2.4% 10,142 Materials and Supplies 144,931
159,047 172,575 171,300 ‐0.7% (1,275) Support Services and Charges 117,944 139,759 134,439 138,550 3.1% 4,111 Capital ‐‐‐1,200 1,200 Transfers 800,000 750,000 750,000 772,500 3.0% 22,500
Total Public Works Services 1,467,976 1,438,724 1,475,647 1,512,325 2.5% 36,678 SNOW AND ICE CONTROL Personnel 55,052 37,959 55,024 56,662 3.0% 1,638 Materials and Supplies 32,451 29,462
45,117 45,000 ‐0.3% (117) Total Snow and Ice Control 87,503 67,421 100,141 101,662 1.5% 1,521 PARKS MAINTENANCE Personnel 153,637 152,118 100,988 103,358 2.3% 2,371 Materials and Supplies
14,237 17,394 18,300 19,300 5.5% 1,000 Support Services and Charges 96,057 87,090 26,500 30,910 16.6% 4,410 Total Parks Maintenance 263,931 256,602 145,788 153,568 5.3% 7,781 RECREATION
Personnel ‐‐68,356 36,360 ‐46.8% (31,997) Materials and Supplies ‐‐1,500 1,500 0.0% ‐Support Services and Charges ‐‐34,150 20,145 ‐41.0% (14,005) Transfers 42,000 42,000 42,000 42,000
42,000 0.0% ‐Total Recreation 42,000 42,000 146,006 100,005 ‐31.5% (46,002) GENERAL FUND TOTAL EXPENDITURES 5,186,560 5,291,043 5,223,530 5,367,218 2.8% 143,688 REVENUE OVER/(UNDER)
EXPENDITURES (28,054) (58,812) (87,135) (103,248) 18.5% (16,113) (Planned Use of Fund Balance) 5
2013 General Fund Revenues Taxes 89% Licenses/Permits 2% Intergovernmental 1% Fines & Forfeits 1% Charges for Service 1% Transfers & Misc 4% Use of Reserves 2% 6
2013 General Fund Expenditures General Govt 23% Public Safety 38% Public Works 18% Park & Rec 4% Capital Transfers 17% 7
GENERAL FUND REVENUE DETAIL Approved Actual Actual Budget Budget Percent Dollar 2010 2011 2012 2013 Change Change REVENUES TAXES 31010 GENERAL PROPERTY TAX 4,647,334 4,547,162 4,763,319
4,763,319 0.0% ‐31020 DELINQUENT AD VALOREM TAXES 6,730 119,030 ‐‐31040 FISCAL DISPARITIES 63,140 121,002 ‐‐31800 OTHER TAXES ‐31910 PENALTIES AND INTEREST ON AD V ‐31920 FORFEITED TAX
SALE APPORTIONMENT ‐TOTAL TAXES 4,717,204 4,787,194 4,763,319 4,763,319 0.0% ‐LICENSES & PERMITS 32110 LIQUOR LICENSES 810 8,820 8,300 8,300 0.0% ‐32120 TOBACCO LICENSES 825 1,000 1,000
1,000 0.0% ‐32160 TREE TRIMMING LICENSES 570 730 450 450 0.0% ‐32175 RENTAL HOUSING LICENSES 1,440 1,440 1,000 1,000 0.0% ‐32180 OTHER BUSINESS LICENSES AND PE 4,940 11,404 3,100 3,100
0.0% ‐32210 BUILDING PERMITS 118,189 123,141 80,000 92,000 15.0% 12,000 32215 PLAN CHECK FEES 23,679 24,225 12,000 15,000 25.0% 3,000 32240 DOG LICENSES 3,609 3,309 3,300 3,300 0.0%
‐32250 HORSE PERMITS 50 50 50 50 0.0% ‐32260 OTHER NON‐BUSINESS LICENSES AN ‐‐‐‐32300 DOMESTIC PARTNERSHIP REGISTRATION ‐‐TOTAL LICENSES & PERMITS 154,112 174,119 109,200 124,200 13.7%
15,000 INTERGOVERNMENTAL 33401 LOCAL PERFORMANCE AID ‐‐1,000 1,000 0.0% ‐33403 MKT VALUE CREDIT AID (265) ‐‐‐‐33404 PERA AID 4,751 2,375 4,751 4,751 0.0% ‐33418 MUNICIPAL STATE AID FOR
STREET 64,647 68,217 64,650 64,650 0.0% ‐TOTAL INTERGOVERNMENTAL 69,133 70,592 70,401 70,401 0.0% ‐CHARGES FOR SERVICES 34101 CITY HALL RENT ‐‐‐‐‐34103 ZONING AND SUBDIVISION FEES 1,824
4,067 4,500 4,500 0.0% ‐34104 PASS‐THRU CHARGES 4,750 (4,235) ‐‐‐34105 SALE OF COPIES 722 526 1,000 1,000 0.0% ‐34107 SPECIAL ASSESSMENT SEARCHES 190 250 150 150 0.0% ‐34780 RECREATION
& CLASS FEES 250 525 425 29,500 6841.2% 29,075 34781 TREE SALES ‐34785 PARK DONATIONS 34,146 32,718 29,000 ‐100.0% (29,000) TOTAL CHARGES FOR SERVICES 41,882 33,851 35,075 35,150 0.2%
75 FINES & FORFEITURES 35101 FINES & FORFEITS 55,806 48,720 54,500 57,000 4.6% 2,500 TOTAL FINES & FORFEITURES 55,806 48,720 54,500 57,000 4.6% 2,500 MISCELLANEOUS REVENUE 36210 INTEREST
EARNINGS 46,769 25,629 45,000 35,000 ‐22.2% (10,000) 36230 CONTRIBUTIONS AND DONATIONS FR ‐1,340 ‐‐‐36240 REFUNDS & REIMBURSEMENTS 13,423 28,930 ‐10,000 10,000 36260 DRY HYDRANT CHARGES
(125) 245 3,500 3,500 0.0% ‐8
36265 CELLULAR ANTENNA REVENUE ‐‐‐150,000 150,000 36270 MISCELLANEOUS REVENUE 26,444 21,217 15,000 15,000 0.0% ‐36275 CONCESSIONS/VENDING 394 394 400 400 0.0% ‐TOTAL MISCELLANEOUS REVENUE
86,905 77,755 63,900 213,900 234.7% 150,000 TRANSFERS 39202 TRANSFERS FROM ENTERPRISE FUNDS 33,465 40,000 40,000 ‐‐100.0% (40,000) 39203 TRANSFERS FROM OTHER FUNDS ‐‐‐TOTAL TRANSFERS
33,465 40,000 40,000 ‐‐100.0% (40,000) TOTAL REVENUES 5,158,507 5,232,231 5,136,395 5,263,970 2.5% 127,575 9
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Mayor and Council 41110 The Mayor and City Council set policy for the City and provide general direction to the administrator
in policy implementation. The department budget supports council development, information efforts and special City associations and programs. The City Council meets twice monthly and
in periodic special work sessions to consider and adopt legislative and administrative policies that pertain to the services provided to residents. The City Council also sits as the
Shorewood Economic Development Authority (EDA). OBJECTIVES /ESTIMATED SERVICE INDICATORS: ‐Establish annual work program of goals and priorities for the City ‐Meet at least annually
with advisory commissions. ‐Strategic planning and direction Annual Estimate ‐Seminars, Conferences & Schools Attended 5 ‐No. of Council Mtgs./EDA 24 ‐No. of Workshops/Special 24 ‐Agenda
Items 400 ‐Ordinances & Resolutions Adopted 120 HIGHLIGHTS/COMMENTS: Supplies/Materials: Awards and misc. supplies Support Services: Conferences and Seminars Appreciation Function for
volunteers and staff Special Brochures Professional Associations/Memberships/Activities: Lake Minnetonka Cable Commission (LMCC) Lake Minnetonka Conservation District (LMCD) Association
of Metro Municipalities League of Minnesota Cities Excelsior/South Lake Chamber of Commerce ‐July 4th Celebration Misc Services: Staff Compensation Adjustments 10
CITY COUNCIL Expenditure Coding: 101‐41110‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Change Change 103 PART‐TIME 15,600 15,600 15,600
15,600 0.0% ‐122 FICA CONTRIB ‐CITY SHARE 1,194 1,194 1,200 1,200 0.0% ‐TOTAL PERSONAL SERVICES 16,794 16,794 16,800 16,800 0.0% ‐MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 1,175 684
3,000 2,000 ‐33.3% (1,000) TOTAL MATERIALS & SUPPLIES 1,175 684 3,000 2,000 ‐33.3% (1,000) SUPPORT SERVICES/CHARGES 302 CONSULTING FEES ‐1,888 ‐‐331 TRAVEL, CONFERENCE & SCHOOLS 2,270
20,920 4,500 4,500 0.0% ‐400 CONTRACTUAL SERVICES ‐3,120 ‐‐433 DUES AND SUBSCRIPTIONS 43,506 40,477 47,690 47,000 ‐1.4% (690) 440 MISC SERVICES ‐9,658 34,125 20,950 ‐38.6% (13,175) TOTAL
SUPPORT SERVICES/CHARGES 45,776 76,063 86,315 72,450 ‐16.1% (13,865) TRANSFERS 720 OPERATING TRANSFERS ‐1,379 13,600 47,700 250.7% 34,100 TOTAL TRANSFERS ‐1,379 13,600 47,700 250.7%
34,100 TOTAL COUNCIL 63,745 94,920 119,715 138,950 16.1% 19,235 11
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Administration 41300 The Administration Department implements City Council policies, and manages the administrative operations
of the city consistent with established guidelines. This department also provides information to residents through use of printed and electronic publications and mailings. The City Administrator
directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing
council agendas, directing the flow of information and citizen requests. OBJECTIVES: ‐Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area ‐Participate
actively in joint powers organizations ‐Participate actively in legislative and policy activities of municipal associations ‐Actively monitor legislation and communicate with legislators
‐Council Meetings/Work Sessions ‐Council Agenda Items ‐Staff Meetings HIGHLIGHTS/COMMENTS: Support Services: Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA
12
ADMINSTRATION Expenditure Coding: 101‐41300‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Change Change 101 FULL‐TIME REGULAR 249,664 249,895
252,473 286,860 13.6% 34,387 102 FULL‐TIME OVERTIME ‐74 ‐‐‐103 PART‐TIME 69,613 82,644 ‐‐‐121 PERA/ICMA CONTRIB ‐CITY SHARE 20,632 22,584 18,304 20,797 13.6% 2,493 122 FICA CONTRIB ‐CITY
SHARE 21,174 25,138 19,314 21,945 13.6% 2,631 131 EMPLOYEE INSURANCE ‐CITY SHARE 34,235 46,752 29,384 30,069 2.3% 685 141 UNEMPLOYMENT COMPENSATION 3,976 19 ‐‐‐151 WORKERS COMPENSATION
‐‐‐‐‐TOTAL PERSONAL SERVICES 399,294 427,106 319,475 359,671 12.6% 40,196 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 3,172 4,001 7,000 5,000 ‐28.6% (2,000) 208 POSTAGE 9,854 10,786 14,245
11,150 ‐21.7% (3,095) 221 MAINTENANCE OF EQUIPMENT 1,665 1,665 1,700 1,400 ‐17.6% (300) 245 GENERAL SUPPLIES 2,943 72 1,150 900 ‐21.7% (250) TOTAL MATERIALS & SUPPLIES 17,634 16,524
24,095 18,450 ‐23.4% (5,645) SUPPORT SERVICES/CHARGES 321 COMMUNICATIONS ‐TELEPHONE 873 1,012 960 1,100 ‐5.1% (52) 331 TRAVEL, CONFERENCE & SCHOOLS 3,101 3,669 5,895 8,710 60.7% 2,226
351 PRINTING AND PUBLISHING 2,683 3,218 3,200 2,000 400 CONTRACTUAL SERVICES 27,582 32,161 27,965 28,365 (4,196) 433 DUES AND SUBSCRIPTIONS 1,642 1,731 1,915 2,000 10.6% 184 440 MISC
SERVICES ‐64 ‐‐(64) TOTAL SUPPORT SERVICES/CHARGES 35,881 41,855 39,935 42,175 5.6% (1,902) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT 2,844 ‐‐‐TOTAL CAPITAL OUTLAY 2,844 ‐‐‐‐TOTAL ADMINISTRATION
455,653 485,485 383,505 420,296 9.6% 32,649 13
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Finance 41500 The Finance Department goal is to present timely, accurate, and complete financial information in an understandable
and friendly manner to the council, residents, and staff members of the city. This department also protects and manages the assets of the city in accordance with council policies. The
Finance department is responsible for processing all financial transactions of the City in accordance with Generally Accepted Accounting Principles. The Finance department also produces
the annual operating budget, the Comprehensive Annual Financial Report (CAFR), and the five‐year Capital Improvement Program (CIP). OBJECTIVES & GOALS: ‐Prepare annual budget document
‐Coordinate the annual City audit ‐Prepare CAFR documents for submittal to GFOA Certificate of Achievement Program ‐Review debt issues and make recommendations on debt structure ‐Review,
update, and maintain financial policies and procedures ‐Coordinate and make recommendations on employee benefits ‐Manage the City's investment portfolio within the investment Policy
guidelines Annual Estimate ‐Accounts Payable Checks Issued 1,700 ‐Utility Bills Processed 13,000 ‐No. of Payroll Checks/NODS Issued 850 ‐Received Certificate of Achievement Award Yes
HIGHLIGHTS/COMMENTS: Supplies/Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings,
Education & Seminars Publication of Financial Statements & Budgets 14
FINANCE Expenditure Coding: 101‐41500‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Change Change 101 FULL‐TIME REGULAR 118,664 128,624 102,399
106,078 3.6% 3,679 121 PERA CONTRIB ‐CITY SHARE 7,220 9,306 7,424 7,691 3.6% 267 122 FICA CONTRIB ‐CITY SHARE 8,484 9,175 7,834 8,115 3.6% 281 131 EMPLOYEE INSURANCE ‐CITY SHARE 12,874
16,689 10,759 11,045 2.7% 286 TOTAL PERSONAL SERVICES 147,242 163,794 128,416 132,929 3.5% 4,513 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 109 224 ‐‐‐221 MAINTENANCE OF EQUIPMENT 6,521
6,842 7,000 8,100 15.7% 1,100 245 GENERAL SUPPLIES 946 719 300 300 0.0% ‐TOTAL MATERIALS & SUPPLIES 7,576 7,785 7,300 8,400 15.1% 1,100 SUPPORT SERVICES/CHARGES 301 AUDITING & ACCOUNTING
SERVICES 3,400 3,106 3,400 ‐‐100.0% (3,400) 331 TRAVEL, CONFERENCE & SCHOOLS 2,323 3,887 2,300 4,000 73.9% 1,700 351 PRINTING AND PUBLISHING 597 635 650 700 7.7% 50 360 UNALLOCATED INS
‐LTD ‐‐‐‐‐400 CONTRACTUAL SERVICES 721 721 1,000 1,000 0.0% ‐433 DUES AND SUBSCRIPTIONS 60 290 1,000 500 ‐50.0% (500) 440 MISC SERVICES ‐‐‐‐‐450 BANK SERVICE CHARGES 121 5,183 800 5,400
575.0% 4,600 TOTAL SUPPORT SERVICES/CHARGES 7,222 13,822 9,150 11,600 26.8% 2,450 TOTAL FINANCE 162,040 185,401 144,866 152,929 5.6% 8,063 15
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Professional Services 41600 This department provides for contracted legal, assessing and auditing services for the City. Legal
services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes.
Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES /ESTIMATED SERVICE INDICATORS: Annual Estimate ‐No. of taxable parcels 3,036 ‐No.
of litigations 2 ‐5 HIGHLIGHTS/COMMENTS: Support Services: Includes general legal fees and prosecutions; mediation services; assessing contract; annual audit services. 16
PROFESSIONAL SERVICES Expenditure Coding: 101‐41600‐ Approved Actual Actual Budget Budget Percent SUPPORT SERVICES/CHARGES 2010 2011 2012 2013 Change 301 AUDITING & ACCOUNTING SERVICES
20,573 30,347 24,000 25,000 4.2% 304 CIVIL LEGAL CONTRACT 36,989 36,007 44,400 44,400 0.0% 304 PROSECUTION CONTRACT 27,500 28,350 33,000 33,990 3.0% 400 CONTRACTUAL ASSESSOR SERVICES
93,492 94,259 97,920 100,000 2.1% 440 MISC SERVICES 50 ‐‐‐TOTAL SUPPORT SERVICES/CHARGES 178,604 188,963 199,320 2 03,390 2.0% TOTAL PROFESSIONAL SERVICES 178,604 188,963 199,320 2 03,390
2.0% 17
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Planning & Zoning 41910 Guide and Control the physical development of the community. Coordinate and implement long range, city‐wide
and area planning activities. This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning
activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain, and other planning and zoning related
ordinances. OBJECTIVES & GOALS: ‐Update Comprehensive Plan ‐Complete GIS parcel data base ‐Update/enhance City maps ‐Update/enhance procedure handouts Annual Estimate ‐No. of zoning
apps. 16 ‐No. of zoning complaints 25 Support Services: Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News 18
PLANNING Revenue Coding: 101‐ Expenditure Coding: 101‐41910‐ Approved Actual Actual Budget Budget Percent Dollar REVENUE 2010 2011 2012 2013 Change Change 34103 Zoning and Subdivision
Fees 1,824 4,067 4,500 4,500 0.0% ‐TOTAL REVENUE 1,824 4,067
4,500 4,500 0.0% ‐Actual Actual Requested Percent Dollar PERSONAL SERVICES 2010 2011 2012 Increase Increase 101 FULL‐TIME REGULAR 138,584 132,198 133,887 133,887 0.0% ‐103 PART‐TIME
1,142 ‐‐‐‐121 PERA CONTRIB ‐CITY SHARE 9,274 9,508 9,707 9,707 0.0% ‐122 FICA CONTRIB ‐CITY SHARE 8,971 9,187 10,242 10,242 0.0% ‐131 EMPLOYEE INSURANCE ‐CITY SHAR 17,582 17,263 16,830
16,830 0.0% ‐TOTAL PERSONAL SERVICES 175,553 168,156 170,666 170,666 0.0% ‐MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 71 249 ‐‐‐221 MAINTENANCE OF EQUIPMENT ‐‐405 400 ‐1.2% (5) 245 GENERAL
SUPPLIES 78 12 250 250 0.0% ‐TOTAL MATERIALS & SUPPLIES 149 261 655 650 ‐0.8% (5) SUPPORT SERVICES/CHARGES 321 COMMUNICATIONS ‐CELLULAR PHON 1,109 923 800 800 0.0% ‐331 TRAVEL, CONFERENCE
& SCHOOLS 4,177 3,916 4,012 2,000 ‐50.1% (2,012) 351 PRINTING AND PUBLISHING 732 1,266 1,000 1,000 0.0% ‐400 CONTRACTUAL SERVICES ‐963 2,500 2,500 0.0% ‐433 DUES AND SUBSCRIPTIONS 864
1,011 1,100 1,100 0.0% ‐TOTAL SUPPORT SERVICES/CHARGES 6,882 8,079 9,412 7,400 ‐21.4% (2,012) CAPITAL OUTLAY 560 FURNITURE AND FIXTURES ‐‐‐200 ‐TOTAL CAPITAL OUTLAY ‐‐‐200 200 TOTAL
PLANNING 182,584 176,496 180,733 178,916 ‐1.0% (1,817) Net Levy Impact 180,760 172,429 176,233 174,416 (0) (1,817) 19
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Municipal Building 41940 To provide for the physical operation of city hall, including utilities, office equipment and building
maintenance. Provide insurance coverage for the city including general liability, property & casualty, auto, and workers compensation coverage. The Municipal Building department provides
for physical operation of the city offices, including equipment maintenance and janitorial services. General Liability, Property and Casualty insurance coverage are also provided under
this department. OBJECTIVES & GOALS: ‐identify facility maintenance needs ‐identify options for maximum utilization of office space ‐Maintain existing facilities at current condition
level ‐Maintenance of all office equipment HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance /lease contracts for copiers, telephones and office equipment Maintenance, cleaning, and
paper supplies Support Services: Janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all City departments except enterprise funds
Rental of postage meter Capital Outlay: Debt Service on City Hall Renovation Project 20
MUNICIPAL BUILDINGS Expenditure Coding: 101‐41940‐ Approved Actual Actual Budget Budget Percent Dollar MATERIALS & SUPPLIES 2010 2011 2012 2013 Change Change 221 MAINTENANCE OF EQUIPMENT
48,384 45,472 14,000 11,400 ‐18.6% (2,600) 223 MAINTENANCE OF BUILDINGS 883 2,899 ‐7,800 7,800 245 GENERAL SUPPLIES 1,977 1,631 2,500 2,930 17.2% 430 TOTAL MATERIALS & SUPPLIES 51,244
50,002 16,500 22,130 34.1% 5,630 SUPPORT SERVICES/CHARGES 321 COMMUNICATIONS ‐Warner Conn. 2,771 3,287 34,000 34,000 0.0% ‐331 TRAVEL, CONFERENCE & SCHOOLS 542 ‐‐‐‐360 INSURANCE 33,942
103,252 105,000 110,000 4.8% 5,000 380 UTILITY SERVICES 7,700 8,168 11,000 11,000 0.0% ‐400 CONTRACTUAL SERVICES 8,173 11,083 7,500 9,800 30.7% 2,300 410 RENTALS 1,368 1,004 250 ‐‐100.0%
(250) TOTAL SUPPORT SERVICES/CHARGES 54,496 126,794 157,750 164,800 4.5% 7,050 CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES ‐250 ‐‐‐540 MACHINERY & EQUIPMENT 15,713 1,284 ‐‐‐TOTAL CAPITAL
OUTLAY 15,713 1,534 ‐‐‐EDA DEBT SERVICE 611 BOND INTEREST 2,959 ‐‐‐TOTAL EDA DEBT SERVICES 2,959 ‐‐‐‐TRANSFERS 720 OPERATING TRANSFERS 160,368 103,950 102,200 100,450 ‐1.7% (1,750) TOTAL
TRANSFERS 160,368 103,950 102,200 100,450 ‐1.7% (1,750) TOTAL MUNICIPAL BUILDINGS 284,780 282,280 276,450 287,380 4.0% 10,930 21
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Police 42100 Provide a modern, flexible, full‐service criminal justice agency which is responsive to community needs. The South
Lake Minnetonka Police Department (SLMPD) is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this arrangement, the department
provides for the safety of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state, and federal laws in a costeffective manner. Costs
and staff are allocated to each of the participating cities on a set percentage basis. Shorewood's share for the period 2012‐2016 is 48.49% as amended by the mediation formula. A separate
obligation was incurred to finance the SLMPD station. The cost is apportioned on an ad valorum basis among four cities. OBJECTIVES & GOALS: Annual Estimate ‐Initial complaint reports
6,600 ‐Part I (serious) & Part II (other) crimes 1,250 ‐Citations issued 4,600 ‐Police vehicles 9 9 ‐Shorewood Initial complaint reports 2,300 HIGHLIGHTS/COMMENTS: Support Services:
Police services contract for 2012 ‐decrease of 0.9% for Shorewood Prisoner expense, court officer expense, & booking fees 22
POLICE Expenditure Coding: 101‐42100‐ Approved Actual Actual Budget Budget Percent MATERIALS & SUPPLIES 2010 2011 2012 2013 Change 245 GENERAL SUPPLIES 1,367 ‐‐TOTAL MATERIALS & SUPPLIES
1,367 ‐‐‐SUPPORT SERVICES/CHARGES 380 UTILITY SERVICES 41 45 ‐5 0 400 CONTRACTUAL SERVICES 947,298 994,787 987,085 1,013,027 2.6% 440 MISC SERVICES 1,998 1,939 2,000 2,000 0.0% TOTAL
SUPPORT SERVICES/CHARGES 949,337 996,771 989,085 1,015,077 2.6% CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES 228,068 230,068 225,132 235,437 4.6% TOTAL CAPITAL OUTLAY 228,068 230,068 225,132
2 35,437 4.6% TOTAL POLICE PROTECTION 1,178,772 1,226,839 1,214,217 1,250,514 3.0% 23
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Fire 42200 Provide a high quality fire education, prevention, suppression, and First Responder emergency medical service. Fire
service is provided to the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the residents of Shorewood
through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation was incurred to finance the
Excelsior Fire District main fire station. The cost is apportioned to the cities served by this station OBJECTIVES & GOALS: ‐EFD Fire & Rescue Calls ‐Mound Fire & Rescue Calls HIGHLIGHTS/COMMENTS:
Support Services: Fire contracts with Mound and Excelsior Fire District 24
FIRE Expenditure Coding: 101‐42200‐ Approved Actual Actual Budget Budget Percent SUPPORT SERVICES/CHARGES 2010 2011 2012 2013 Change 400 Excelsior Fire 298,113 312,549 307,705 324,999
5.6% 400 Mound Fire Contract 24,422 24,582 25,100 24,583 ‐2.1% TOTAL SUPPORT SERVICES/CHARGES 322,535 337,131 332,805 3 49,582 5.0% CAPITAL OUTLAY 520 BUILDINGS & STRUCTURES 272,629
270,697 277,906 287,643 3.5% TOTAL CAPITAL OUTLAY 272,629 270,697 277,906 2 87,643 3.5% TOTAL FIRE PROTECTION 595,164 607,828 610,711 6 37,225 4.3% 25
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Protective Inspection 42200 Enforce construction safety and related building codes through plan review and inspections. This
department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building
Code, inspection of rental housing units and zoning violations. OBJECTIVES & GOALS: ‐Enhance public information through the development of handouts relative to building codes ‐Enhance
environmental inspections Annual Estimate ‐No. of permits issued New Homes 5 Additions/Other 680 ‐Avg Inspections/permit New Homes 28 Additions/Other 1‐12 HIGHLIGHTS/COMMENTS: Support
Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO 26
PROTECTIVE INSPECTIONS Expenditure Coding: 101‐42400‐ Approved Actual Actual Budget Budget Percent Dollar REVENUE 2010 2011 2012 2013 Change Change 32210 Building Permits 118,189 123,141
80,000 92000 15.0% 12,000 32215 Plan Check Fees 23,679 24,225 12,000 15000 25.0% 3,000 36270 Miscellaneous Revenue 100 100 TOTAL REVENUE 141,868 147,366 92,000 107,100 16.4% 15,100 Actual
Adopted Requested Percent Dollar PERSONAL SERVICES 2009 2011 2012 Increase Change 101 FULL‐TIME REGULAR 90,428 96,525 90,403 92,613 2.4% 2,210 102 PART‐TIME 1,285 ‐1,500 1,500 0.0% ‐121
PERA CONTRIB ‐CITY SHARE 6,092 6,844 6,554 6,714 2.4% 160 122 FICA CONTRIB ‐CITY SHARE 5,895 6,460 6,916 7,085 2.4% 169 131 EMPLOYEE INSURANCE ‐CITY SHARE 11,381 12,342 12,676 12,676
0.0% ‐TOTAL PERSONAL SERVICES 115,081 122,171 118,049 120,588 2.2% 2,539 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 6 154 ‐‐‐245 GENERAL SUPPLIES 22 ‐200 200 0.0% ‐TOTAL MATERIALS & SUPPLIES
28 154 200 200 0.0% ‐SUPPORT SERVICES/CHARGES 321 COMMUNICATIONS ‐CELLULAR PHONE 244 ‐‐‐‐331 TRAVEL, CONFERENCE & SCHOOLS 2,785 2,900 2,500 2,500 0.0% ‐351 PRINTING AND PUBLISHING 116
135 150 150 400 CONTRACTUAL SERVICES 1,330 1,278 2,500 2,500 0.0% ‐433 DUES AND SUBSCRIPTIONS 100 125 150 150 0.0% ‐TOTAL SUPPORT SERVICES/CHARGES 4,575 4,438 5,150 5,300 2.9% 150 TOTAL
PROTECTIVE INSPECTIONS 119,684 126,763 123,399 126,088 2.2% 2,689 Net Levy Support (22,184) (20,603) 31,399 18,988 27
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General City Engineer 43010 Provide engineering and construction management services for the city. This department is responsible for
general engineering services in the City, maintenance project plans and specifications. The City Engineer also reviews all development proposals and plans. OBJECTIVES /ESTIMATED SERVICE
INDICATORS: ‐Determine right‐of‐way needs ‐Keep construction project files up‐to‐date and accurate ‐Communicate in written form to affected residents at least two (2) times during a
construction project ‐Provide in‐house engineering where feasible ‐Provide good public relations with property owners adjacent to construction projects. ‐Televise sanitary sewer ‐SWPPP
inspection, reporting, and compliance ‐Annual Pavement Maintenance: Marking, Seal‐coating, and Mill & Overlay HIGHLIGHTS/COMMENTS: Supplies/Materials: Books, Materials and Software Support
Services: GPS Data Phone Airtime Conferences and mileage Subscriptions and Memberships 28
CITY ENGINEER Expenditure Coding: 101‐43010‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Change Change 101 FULL‐TIME REGULAR 74,859 75,297
72,196 73,640 2.0% 1,444 121 PERA CONTRIB ‐CITY SHARE 4,993 5,424 5,234 5,339 2.0% 105 122 FICA CONTRIB ‐CITY SHARE 5,437 5,704 5,523 5,633 2.0% 110 131 EMPLOYEE INSURANCE ‐CITY SHARE
9,208 9,794 7,919 7,937 0.2% 18 TOTAL PERSONAL SERVICES 94,497 96,219 90,872 92,549 1.8% 1,677 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 119 409 150 150 0.0% ‐245 GENERAL SUPPLIES 33
86 50 50 0.0% ‐TOTAL MATERIALS & SUPPLIES 152 495 200 200 0.0% ‐SUPPORT SERVICES/CHARGES 303 ENGINEERING FEES 4,620 5,236 5,000 5,000 0.0% ‐321 COMMUNICATIONS ‐CELLULAR PHONE 411 250
60 60 0.0% ‐331 TRAVEL, CONFERENCE & SCHOOLS 1,400 5,634 2,500 2,500 0.0% ‐351 PRINTING AND PUBLISHING 177 40 300 300 0.0% ‐410 RENTAL ‐248 600 ‐‐100.0% (600) 433 DUES AND SUBSCRIPTIONS
2,197 1,400 3,200 3,060 ‐4.4% (140) 437 TAXES/LICENSES 132 742 300 300 0.0% ‐TOTAL SUPPORT SERVICES/CHARGES 8,937 13,550 11,960 11,220 ‐6.2% (740) CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT
538 1,057 ‐‐‐TOTAL CAPITAL OUTLAY 538 1,057 ‐‐‐TOTAL CITY ENGINEER 104,124 111,321 103,032 103,969 0.9% 937 29
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Public Works Service 43050 Provide for all general public works duties, maintenance of all public works equipment, and maintenance
of the public works facility. The Public Works Service department is responsible for all public works functions including street patching and maintenance, traffic signals, street lights,
sanitation, weed control, tree trimming, and removal of dead and diseased trees on public property. OBJECTIVES & GOALS: ‐Perform preventative maintenance on all equipment ‐Perform City
building repairs and preventative maintenance HIGHLIGHTS/COMMENTS: Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support
Services: Uniforms Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Hazardous Waste Licenses Equipment rentals Memberships
Transfers: Transfers to Equipment Replacement Fund & Local Street Improvement Fund 30
30PUBLIC WORKS Expenditure Coding: 101‐43050‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Increase Change 101 FULL‐TIME REGULAR 318,540
303,535 325,676 334,078 2.6% 8,402 102 OVERTIME 1,053 1,132 2,500 2,500 0.0% ‐103 PART‐TIME 1,302 640 ‐‐‐121 PERA CONTRIB ‐CITY SHARE 21,753 22,090 23,611 24,402 3.3% 791 122 FICA CONTRIB
‐CITY SHARE 23,636 22,545 24,914 25,748 3.3% 834 131 EMPLOYEE INSURANCE ‐CITY SHARE 38,817 39,976 41,932 42,047 0.3% 115 TOTAL PERSONAL SERVICES 405,101 389,918 418,633 428,775 2.4%
10,142 MATERIALS & SUPPLIES 200 OFFICE SUPPLIES 126 229 200 200 0.0% ‐212 MOTOR FUELS & LUBRICATION 37,660 49,822 51,000 51,000 0.0% ‐221 MAINTENANCE OF EQUIPMENT 15,131 17,555 16,000
16,500 3.1% 500 223 MAINTENANCE OF BUILDINGS 1,502 1,324 4,000 2,500 ‐37.5% (1,500) 240 SMALL TOOLS AND MINOR EQUIPMENT 802 860 1,775 1,500 ‐15.5% (275) 245 GENERAL SUPPLIES 89,710 89,257
99,600 99,600 0.0% ‐TOTAL MATERIALS & SUPPLIES 144,931 159,047 172,575 171,300 ‐0.7% (1,275) SUPPORT SERVICES/CHARGES 303 ENGINEERING 3,634 ‐305 DRUG TESTING ‐‐1,300 1,800 38.5% 500
321 COMMUNICATIONS ‐TELEPHONE 1,950 2,169 3,200 3,200 0.0% ‐331 TRAVEL, CONFERENCE & SCHOOLS 3,060 2,775 7,450 7,500 0.7% 50 380 UTILITY SERVICES 10,325 11,124 14,300 14,550 1.7% 250
399 UTILITIES ‐STREET LIGHTS 38,882 42,163 41,049 41,500 1.1% 451 400 CONTRACTUAL SERVICES 57,045 67,956 60,190 63,000 4.7% 2,810 410 RENTALS 331 ‐1,000 1,000 0.0% ‐433 DUES AND SUBSCRIPTIONS
1,584 1,500 1,500 1,500 0.0% ‐437 TAXES/LICENSES 846 514 850 900 5.9% 50 440 MISC SERVICES 3,921 7,924 3,600 3,600 0.0% ‐TOTAL SUPPORT SERVICES/CHARGES 117,944 139,759 134,439 138,550
3.1% 4,111 CAPITAL OUTLAY 540 MACHINERY & EQUIPMENT ‐‐‐900 900 560 FURNITURE AND FIXTURES ‐‐‐300 300 TOTAL CAPITAL OUTLAY ‐‐‐1,200 1,200 TRANSFERS 720 OPERATING TRANSFERS ‐EQUIPMENT
800,000 750,000 750,000 772,500 3.0% 22,500 TOTAL TRANSFERS 800,000 750,000 750,000 772,500 3.0% 22,500 TOTAL PUBLIC WORKS 1,467,976 1,438,724 1,475,647 1,512,325 2.5% 36,678 31
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Ice & Snow Removal 43150 Provide ice and snow removal on city streets and city‐owned parking lots to allow for the safe and
efficient movement of traffic after a winter event. This department is responsible for the plowing and removal of snow after a 2‐inch or greater snowfall has occurred, or as roadway
and safety conditions dictate. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES & GOALS: ‐Complete snow removal and
salt/sand operations within 14 hours after the end of a snow event ‐Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Supplies/Materials:
Sand and salt for ice control 32
ICE AND SNOW REMOVAL Expenditure Coding: 101‐43125‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Increase Change 101 FULL‐TIME REGULAR 27,444
17,416 36,052 37,455 3.9% 1,403 102 OVERTIME 18,317 11,091 7,500 7,500 0.0% ‐121 PERA CONTRIB ‐CITY SHARE 2,645 2,598 3,064 3,259 6.4% 195 122 FICA CONTRIB ‐CITY SHARE 2,759 2,629 3,332
3,439 3.2% 107 131 EMPLOYEE INSURANCE ‐CITY SHARE 3,887 4,225 5,076 5,009 ‐1.3% (67) TOTAL PERSONAL SERVICES 55,052 37,959 55,024 56,662 3.0% 1,638 MATERIALS & SUPPLIES 245 GENERAL SUPPLIES
32,451 29,462 45,117 45,000 ‐0.3% (117) TOTAL MATERIALS & SUPPLIES 32,451 29,462 45,117 45,000 ‐0.3% (117) TOTAL ICE & SNOW CONTROL 87,503 67,421 100,141 101,662 1.5% 1,521 33
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Parks Maintenance 45200 This department has been separated from Recreation for 2012. Provides maintenance for city parks, trails,
and beaches to provide safe and enjoyable recreational opportunities for residents of all ages and abilities. This department is responsible for the maintenance of city parks, ballfields,
trails, ice rinks, building, and play structures. OBJECTIVES & GOALS: Annual Estimate Acres of parks maintained 99.7 No. of ballfields Baseball 5 Softball 3 No. of tennis courts 4 No.
of hockey rinks 2 No. of shelters 4 Miles of trails 3.50 HIGHLIGHTS/COMMENTS: Supplies/Materials: Rock, black dirt, gravel, sand, fertilizer, and seed for parks Support Services: Buckthorn
removal Portable toilets Aquatic Invasive Species Control 34
PARKS MAINTENANCE Expenditure Coding: 101‐45200‐ Approved Actual Actual Budget Budget Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Increase Change 101 FULL‐TIME REGULAR 102,710
102,797 67,732 69,784 3.0% 2,052 102 OVERTIME 1,870 1,462 2,500 2,500 0.0% ‐103 PART‐TIME 21,314 17,441 12,000 12,000 0.0% ‐121 PERA CONTRIB ‐CITY SHARE 7,437 7,848 5,092 5,241 2.9%
149 122 FICA CONTRIB ‐CITY SHARE 8,719 8,718 6,291 6,448 2.5% 157 131 EMPLOYEE INSURANCE ‐CITY SHARE 11,587 13,852 7,373 7,386 0.2% 13 TOTAL PERSONAL SERVICES 153,637 152,118 100,988
103,358 2.3% 2,371 MATERIALS & SUPPLIES 208 POSTAGE ‐255 ‐‐221 MAINTENANCE OF EQUIPMENT 2,896 2,858 5,000 4,000 ‐20.0% (1,000) 223 MAINTENANCE OF BUILDINGS 920 1,088 4,000 5,000 25.0%
1,000 240 SMALL TOOLS AND MINOR EQUIPMENT 604 344 800 800 0.0% ‐245 GENERAL SUPPLIES 9,817 12,849 8,500 9,500 11.8% 1,000 TOTAL MATERIALS & SUPPLIES 14,237 17,394 18,300 19,300 5.5%
1,000 SUPPORT SERVICES/CHARGES 303 ENGINEERING FEES ‐‐‐2,000 2,000 321 COMMUNICATIONS ‐TELEPHONE 1,747 1,770 ‐1,800 1,800 331 TRAVEL, CONFERENCE & SCHOOLS ‐23 1,000 1,000 0.0% ‐351 PRINTING
AND PUBLISHING 105 160 ‐160 160 380 UTILITY SERVICES 7,613 7,761 9,000 9,000 0.0% ‐400 CONTRACTUAL SERVICES 76,352 67,702 7,000 7,200 2.9% 200 410 RENTALS 10,240 9,501 9,500 9,750 2.6%
250 440 MISC SERVICES ‐173 ‐‐‐TOTAL SUPPORT SERVICES/CHARGES 96,057 87,090 26,500 30,910 16.6% 4,410 TOTAL PARKS MAINTENANCE 263,931 256,602 145,788 153,568 5.3% 7,781 35
DEPARTMENT MISSION: FUND: DEPARTMENT: DEPT NO: 101 General Recreation 45300 This department has been separated from Parks Maintenance for 2012. Provides recreational programs for residents
of all ages and abilities. This department is responsible for the provision of recreation programs and winter warming houses. OBJECTIVES & GOALS: ‐Enhance public participation in recreation
programs HIGHLIGHTS/COMMENTS: Contractual Services: Ballfield coordination and scheduling Transfers: Transfer to Park Improvement Fund 36
RECREATION Revenue Coding: 101‐ Expenditure Coding: 101‐45300‐ Approved Actual Actual Budget Budget Percent Dollar REVENUE 2010 2011 2012 2013 Increase Change 34780 Recreation & Class
Fees 34,396 33,243 29,425 29,500 0.3% 75 Actual Actual Adopted Requested Percent Dollar PERSONAL SERVICES 2010 2011 2012 2013 Increase Change 101 FULL‐TIME REGULAR 49,235 21,882 ‐55.6%
(27,353) 103 PART‐TIME 10,000 10,000 0.0% ‐121 PERA CONTRIB ‐CITY SHARE 3,570 1,586 ‐55.6% (1,984) 122 FICA CONTRIB ‐CITY SHARE 4,531 2,439 ‐46.2% (2,093) 131 EMPLOYEE INSURANCE ‐CITY
SHARE 1,020 453 ‐55.6% (567) TOTAL PERSONAL SERVICES ‐‐68,356 36,360 ‐46.8% (31,997) MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 1,500 1,500 0.0% ‐TOTAL MATERIALS & SUPPLIES ‐‐1,500 1,500
0.0% ‐SUPPORT SERVICES/CHARGES 321 COMMUNICATIONS ‐TELEPHONE 1,900 2,100 10.5% 200 331 TRAVEL, CONFERENCE & SCHOOLS 1,500 1,500 0.0% ‐351 PRINTING AND PUBLISHING 1,000 1,500 50.0% 500
400 CONTRACTUAL SERVICES 29,500 14,795 ‐49.8% (14,705) 433 DUES AND SUBSCRIPTIONS 250 250 0.0% ‐TOTAL SUPPORT SERVICES/CHARGES ‐‐34,150 20,145 ‐41.0% (14,005) TRANSFERS 720 OPERATING
TRANSFERS 42,000 42,000 42,000 42,000 0.0% ‐TOTAL TRANSFERS 42,000 42,000 42,000 42,000 0.0% ‐TOTAL PARKS AND RECREATION 42,000 42,000 146,006 100,005 ‐31.5% (46,002) Net Levy Support
7,604 8,757 116,581 70,505 37
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SPECIAL REVENUE FUNDS Special revenue funds are used to account for revenue derived from specific taxes or other earmarked revenue sources. They are usually required by Minnesota statute
or local ordinances to finance particular functions or other activities of government. Southshore Community Center ‐This fund was established to account for the resources accumulated
from events and activities held at the City’s community center, and payment of expenditures related to community center operations. 39
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SOUTHSHORE COMMUNITY CENTER Revenue Coding: 490‐ Expenditure Coding: 490‐48000‐ Approved Actual Actual Budget Budget Percent Dollar REVENUES 2010 2011 2012 2013 Change Change 34101 Rentals
48,000 61,801 75,000 55,000 ‐27% (20,000) 34790 Class fees 2,500 9,958 2,500 15,500 520% 13,000 36210 Interest Income 100 ‐100 100 0% 0 36230 Contributions/Donations 1,500 7,942 1,000
1,000 0% 0 36270 Miscellaneous Revenue 4,000 411 1,500 1,500 0% 0 39201 Transfers In 48,591 13,600 47,700 251% 34,100 TOTAL REVENUES 56,100 128,703 93,700 120,800 29% 27,100 EXPENDITURES
MATERIALS & SUPPLIES 200 Office Supplies 0 208 Postage 0 223 Maintenance of Building 7 ,200 317 7,500 5,000 ‐33% (2,500) 245 General Supplies 8 00 4,917 800 800 0% 0 246 Program Expense
13,000 13,000 247 Community Event Expense 4,000 4,000 TOTAL MATERIALS & SUPPLIES 8,000 5,234 8,300 22,800 175% 14,500 OTHER SERVICES 302 Consulting Fees 71,000 71,000 304 Legal ‐‐‐‐0
321 Communication 2 0 610 100 1,500 1400% 1,400 351 Print/Publish 1 ,000 1,492 1,000 1,500 50% 500 360 Insurance‐Total 2,500 325 3,000 1,000 ‐67% (2,000) 380 Utilities 1 1,000 14,567
11,000 11,000 0% 0 400 Contractual 3 0,000 50,540 60,000 10,000 ‐83% (50,000) 410 Rentals 0 433 Dues & Subscriptions 0 437 Taxes/Licenses 0 440 Misc. Services 10,000 13,357 10,000 2,000
‐80% (8,000) 450 Bank Service Charges 599 ‐‐0 TOTAL OTHER SERVICES 54,520 81,490 85,100 98,000 15% 12,900 CAPITAL OUTLAY 540 Building & Structures ‐2 4,261 ‐‐0 TOTAL CAPITAL OUTLAY ‐24,261
‐‐0 TOTAL EXPENDITURES 62,520 110,985 93,400 120,800 ‐16% 27,400 Revenues over/(under) (6,420) 17,718 300 -41
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CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by enterprise funds. Public
Facilities ‐This fund was established to account for capital improvement projects for municipal. Park Capital Improvement ‐This fund accounts for park land acquisition and other capital
improvements in the City parks. Equipment Replacement ‐This fund was established for the purpose of funding the replacement of capital equipment, city public facilities, and office equipment,
computers, and technology. Street Construction‐This fund was established for the purpose of funding the periodic reconstruction of City streets and roadways. MSA Construction ‐This fund
was established to account for the accumulation of Municipal State Aid (MSA) to fund the periodic reconstruction of MSA designated roads. 43
PARK CAPITAL IMPROVEMENT FUND Fund: 402-Park Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Fund Balance 262,710 293,430 190,380
150,958 153,273 Park Dedication Fees ‐10,000 ‐1 0,000 30,000 Interest Earnings* 2,771 2,730 964 755 800 Contributions /donations ‐‐‐‐‐Concession Sales 394 ‐‐‐‐Grants ‐104,200 ‐‐‐Miscellaneous
revenue ‐‐‐‐‐Transfers in 45,000 42,000 42,000 4 2,000 42,000 TOTAL REVENUES 48,165 158,930 42,964 52,755 72,800 EXPENDITURES OTHER SERVICES Contractrual Services 3,800 ‐‐‐‐Miscellaneous
Charges 40 ‐‐‐‐TOTAL OTHER SERVICES 3,840 ‐‐‐‐CAPITAL OUTLAY Other Improvements 13,605 261,980 82,386 5 0,440 141,500 TOTAL CAPITAL OUTLAY 13,605 261,980 82,386 50,440 141,500 TOTAL
EXPENDITURES 17,445 261,980 82,386 50,440 141,500 Revenue ‐Over/(under) 30,720 (103,050) (39,422) 2,315 (68,700) Ending Fund Balance 293,430 190,380 150,958 153,273 84,573 44
EQUIPMENT REPLACEMENT FUND Fund: 403 -Equipment & Building Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Fund Balance 1,001,702
1,175,059 1,018,855 778,266 554,166 Interest Earnings 10,660 11,682 6,952 3,900 2,800 Miscellaneous Income ‐‐6,271 --Sale of Old Equipment ‐31,130 ‐‐‐Transfers in 175,000 100,000 50,000
5 0,000 58,500 TOTAL REVENUES 185,660 142,812 63,223 53,900 61,300 EXPENDITURES OTHER SERVICES Contractual Services 1,258 ‐‐‐‐Bank Charges 1,285 76 TOTAL OTHER SERVICES 2,543 76 ‐‐‐CAPITAL
OUTLAY Machinery and Equipment 9,760 298,941 303,812 278,000 380,800 TOTAL CAPITAL OUTLAY 9,760 298,941 303,812 278,000 380,800 TOTAL EXPENDITURES 12,303 299,017 303,812 278,000 380,800
Revenue over/(under) 173,357 (156,205) (240,589) (224,100) (319,500) Ending Fund Balance 1,175,059 1,018,855 778,266 554,166 234,666 45
STREET RECONSTRUCTION FUND Fund: 404 -Street Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Fund Balance 1,625,965 1,619,643 1,311,707
1,481,482 1,740,882 MSA Maintenance Money ‐‐‐‐‐Interest Earnings 11,142 13,981 11,413 7,400 8,700 Transfers in 700,000 712,135 700,000 700,000 714,000 Total Revenue 711,142 726,116 711,413
707,400 722,700 EXPENDITURES CAPITAL OUTLAY Other Improvements 717,464 1,034,052 541,638 448,000 955,000 TOTAL CAPITAL OUTLAY 717,464 1,034,052 541,638 448,000 955,000 TOTAL EXPENDITURES
717,464 1,034,052 541,638 448,000 955,000 Revenue over/(under) (6,322) (307,936) 169,775 259,400 (232,300) Ending Fund Balance 1,619,643 1,311,707 1,481,482 1,740,882 1,508,582 46
MSA STREET CONSTRUCTION FUND Fund: 405 -MSA Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Fund Balance 124,077 127,671 131,749
132,650 133,350 MSA Construction Money ‐‐‐‐‐Interest Earnings 3,594 4,093 1,068 700 700 Transfers in ‐‐‐‐‐Total Revenue 3,594 4,093 1,068 700 700 EXPENDITURES MATERIALS & SUPPLIES General
Supplies ‐‐‐TOTAL MATERIALS & SUPPLIES ‐‐‐‐‐OTHER SERVICES Miscellaneous Services 15 167 TOTAL OTHER SERVICES ‐15 167 ‐‐CAPITAL OUTLAY Other Improvements ‐‐‐‐‐TOTAL CAPITAL OUTLAY ‐‐‐‐‐TOTAL
EXPENDITURES ‐15 167 ‐‐Revenue over/(under) 3,594 4,078 901 700 700 Ending Fund Balance 127,671 131,749 132,650 133,350 134,050 MSA Construction Account Balance ‐at MN DOT 120,956 325,606
coming in Oct 47
TRAIL CONSTRUCTION FUND Fund: 406 -Trail Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Fund Balance ‐‐‐‐‐Interest Earnings ‐‐‐‐‐Grants
‐‐‐5 4,000 ‐Transfers in ‐‐‐1 8,000 1,302,000 Total Revenue ‐‐‐72,000 1,302,000 EXPENDITURES CAPITAL OUTLAY Other Improvements ‐‐‐7 2,000 1,302,000 TOTAL CAPITAL OUTLAY ‐‐‐72,000 1,302,000
TOTAL EXPENDITURES ‐‐‐72,000 1,302,000 Revenue over/(under) ‐‐‐‐‐Ending Fund Balance ‐‐‐‐‐48
COMMUNITY INFRASTRUCTURE FUND Fund: 450 -Community-wide Capital Outlay Approved Actual Actual Actual Budget Budget REVENUES 2009 2010 2011 2012 2013 Beginning Cash Balance ‐1,000,000
1,867,783 1,679,410 1,669,810 Interest Earnings ‐13,206 15,827 8,400 8,300 Miscellaneous Income ‐‐‐‐‐Transfers in 1,000,000 854,590 ‐‐‐Total Revenues 1,000,000 867,796 15,827 8,400 8,300
EXPENDITURES OTHER SERVICES Miscellaneous Services ‐13 ‐‐‐TOTAL OTHER SERVICES ‐13 ‐‐‐CAPITAL OUTLAY Other Improvements ‐‐150,068 ‐‐TOTAL CAPITAL OUTLAY ‐‐150,068 ‐‐Transfers out 54,132
1 8,000 1,302,000 Total ‐‐54,132 18,000 1,302,000 TOTAL EXPENDITURES ‐13 204,200 18,000 1,302,000 Revenue over/(under) 1,000,000 867,783 (188,373) (9,600) (1,293,700) Ending Cash Balance
1,000,000 1,867,783 1,679,410 1,669,810 376,110 49
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ENTERPRISE FUNDS Enterprise funds are used to account for fund activities of the City that operate in a manner similar to private businesses. Water ‐This fund accounts for the activities
of the City’s water utility system. Sewer ‐This fund accounts for the activities of the City’s sanitary sewer system. Recycling ‐This fund accounts for the activities of the City’s recycling
program. Stormwater Management Utility ‐This fund accounts for the activities of the City’s storm water management system. 51
WATER FUND Revenue Coding: 601‐ Expenditure Coding: 601‐49400‐ Approved Actual Actual Budget Budget Percent Dollar REVENUES 2010 2011 2012 2013 Change Change 37110 Water Sales 465,861
509,737 630,000 630,000 0% 0 36101 Special Assessments 21,744 17,148 35,000 35,000 0% 0 37170 Permits & Connection Fees 29,184 15,490 1,000 1,000 0% 0 36210 Interest Earnings 31,999
30,359 35,000 35,000 0% 0 37171
Water Meter Sales 3,028 1,690 2,500 2,500 0% 0 37175 Antennae Space Rental 148,859 146,228 100,000 0 ‐100% (100,000) Total Revenues 700,675 720,652 803,500 703,500 ‐12% (100,000) EXPENSES
Personal Services 101 Regular Salaries 64,359 80,270 74,000 82,365 11% 8,365 102 O.T. Salaries 2,057 2,926 3,000 3,000 0% 0 121 PERA City Share 4,524 5,915 5,972 6,189 4% 217 122 FICA
City Share 4,817 5,936 6,310 6,531 3% 221 131 Ins. City Share 8,158 10,857 10,011 10,501 5% 490 151 Workers Compensation 683 0 Total Personal Services 84,598 105,904 99,293 108,585 3%
9,292 200 Office Supplies 101 ‐‐‐212 Motor Fuel & Lube ‐‐‐‐0 221 Maint‐Equipment 4,244 3,027 6,500 6,500 0% 0 223 Maint‐Buildings 252 444 1,000 1,000 0% 0 240 Small Tools 290 43 550
550 0% 0 245 General Supplies 7,608 10,457 10,000 10,000 0% 0 260 Wtr Purch ‐Tonka Bay 2,125 2,662 3,300 3,300 0% 0 261 Wtr Purch ‐Excelsior 18,892 20,001 17,500 17,500 0% 0 262 Wtr
Purch ‐Mtka 687 1,269 1,000 1,000 0% 0 263 Wtr Purch ‐Chan 11,380 13,122 12,000 12,000 0% 0 265 Water Meters 5,631 4,024 5,000 15,000 200% 10,000 Total Supplies 52,344 56,403 58,150
68,150 17% 10,000 Other Services & Charges 302 Consulting ‐‐‐‐0 321 Communication 978 822 1,500 2,500 67% 1,000 331 Travel, Conf,Sch 350 700 600 600 0% 0 351 Print/Publish 628 583 1,000
1,000 0% 0 360 Insurance‐Total 7,816 ‐8,000 8,000 0% 0 394 Utilities ‐Amesbury 9,672 11,620 10,000 11,000 10% 1,000 395 Utilities ‐Badger 10,243 11,645 11,000 11,000 0% 0 398 Utilities
‐SE Area/Tower 29,892 30,277 30,000 30,000 0% 0 400 Contractual 13,987 25,580 15,000 30,000 100% 15,000 420 Depreciation 2 79,699 273,673 290,000 290,000 0% 0 437 Licenses‐Sales Taxes
4,382 3,164 3,000 3,000 0% 0 440 Misc. Services 126 137 200 200 0% 0 450 Bank Svc Chgs 95 ‐525 525 0% 0 Total Other Services & Charges 3 78,987 376,784 388,075 413,575 7% 25,500 Capital
Outlay 580 Other Improve 2,446 34,543 ‐‐0 Total Capital Outlay 2,446 34,543 ‐‐‐Debt Service 611 Bond Interest 1 24,656 115,975 103,398 103,398 0% 0 620 Fiscal Agent Fees 750 753 1,500
1,500 0% 0 Total Debt Service 1 25,406 116,728 104,898 104,898 0% ‐TOTAL EXPENSES 6 43,781 690,362 650,416 695,208 7% 46,581 REVENUES OVER/(UNDER) EXPENSES 56,894 30,290 153,084 8,292
52
SEWER FUND Revenue Coding: 611‐ Expenditure Coding: 611‐49450‐ Approved Actual Actual Budget Budget Percent Dollar REVENUES 2010 2011 2012 2013 Change Change 36210 Interest Earnings
38,439 27,939 36,000 36,000 29% 8,061 37210 Sewer Serv Charges 812,537 792,420 825,000 825,000 4% 32,580 37220 Sewer Chg‐Cnty Coll 28,456 25,877 (25,877) 37250 Local SAC Charges 2,400
‐‐‐‐37270 Sewer Permits 1,650 1,200 700 700 ‐42% (500) 39201 Tsfr From Other Funds 6 0,000 ‐‐‐‐Total Revenues 943,482 847,436 861,700 861,700 2% 14,264 EXPENSES Personal Services 101
Regular Salaries 53,842 76,410 71,179 71,331 ‐7% (5,079) 102 O.T. Salaries 922 2,177 1,200 2,000 (177) 121 PERA City Share 3,740 5,541 5,260 5,316 ‐4% (225) 122 FICA City Share 4,004
5,690 5,545 5,610 ‐1% (80) 131 Ins. City Share 6,538 10,177 9,017 9,017 ‐11% (1,160) 151 Workers Compensation 6 83 ‐Total Personal Services 69,729 99,995 92,201 93,274 ‐7% (6,721) Supplies
200 Office Supplies 1 02 105 110 110 5 208 Postage 1,211 1,299 1,500 1,500 15% 201 221 Maint‐Equipment 1 4,640 1,673 5,000 5,000 199% 3,327 240 Small Tools 7 9 120 550 5,550 4525% 5,430
245 General Supplies 9 19 1,519 2,100 2,100 38% 581 Total Supplies 16,951 4,716 9,260 14,260 202% 9,544 Other Services & Charges 300 Financial & Audit 2,250 ‐2,250 2,250 2,250 303 Engineering
5,000 308 Consulting ‐‐1,500 1,500 1,500 313 Engineering ‐Design Stage 4,634 ‐5,000 5,000 5,000 321 Communication 3 ,806 4,108 4,000 4,500 10% 392 331 Travel, Conf,Sch 934 1,300 1,500
1,500 15% 200 360 Insurance‐Total 5,225 ‐6,500 6,500 6,500 380 Utilities‐Gas/Elec 5,919 6,518 6,000 6,000 ‐8% (518) 385 MCES Service Charges 564,332 714,110 728,000 753,480 6% 39,370
386 Excelsior Sewer Chg 29,941 29,988 3 1,000 31,000 3% 1,012 400 Contractual 31,825 42,521 20,000 20,000 ‐53% (22,521) 420 Depreciation 2 18,483 214,247 225,000 225,000 5% 10,753 440
Misc. Services 126 160 150 150 ‐6% (10) 450 Service Charges 110 4 900 900 22400% 896 Total Other Services & Charges 867,850 1,012,956 1,031,800 1,062,780 5% 44,824 Capital Outlay 580
Other Improve 25,643 29,889 (29,889) Total Capital Outlay 25,643 29,889 ‐‐(29,889) TOTAL EXPENSES 980,173 1,147,556 1,133,261 1,170,314 2% 17,758 REVENUES OVER/(UNDER) EXPENSES (36,691)
(300,120) (271,561) (308,614) 53
RECYCLING FUND Revenue Coding: 621‐ Expenditure Coding: 621‐49550‐ Approved Actual Actual Budget Budget Percent Dollar REVENUES 2010 2011 2012 2013 Change Change 33620 County Recycling
Aid 23,560 23,086 23,000 23,000 0% ‐33621 County Park Recycling Grant 10,500 ‐36101 Special Assessment 5,184 ‐36210 Interest Earnings 656 319 350 350 0% ‐37310 Recycling Service Charges
154,279 147,957 155,000 155,000 0% ‐37320 City Clean‐up Fees ‐(1,247) 6,000 6,000 0% ‐Total Revenues 1 78,495 185,799 184,350 184,350 0% ‐EXPENSES Personal Services 101 Regular Salaries
‐986 ‐‐‐102 O.T. Salaries 788 997 1,000 1,000 0% ‐103 Part Time Salaries 4,307 3,223 5,330 5,251 ‐1% (79) 121 PERA City Share 353 368 459 450 ‐2% (9) 122 FICA City Share 388 388 485
475 ‐2% (10) 131 Ins. City Share ‐219 619 619 0% ‐151 Workers Comp ‐‐‐‐‐Total Personal Services 5,836 6,181 7,892 7,795 ‐1% (97) Supplies 200 Office Supplies 1 02 105 100 100 0% ‐208
Postage 1,211 1,176 900 900 0% ‐245 General Supplies 1 70 352 200 200 0% ‐Total Supplies 1,483 1,633 1,633 1,200 1,200 0% ‐Other Services & Charges 400 Contractual 1 66,449 166,668 166,992
166,992 0% 324 440 Misc. Services 8,405 112 8,000 8,000 7043% 7,888 450 Service Charges ‐241 ‐‐‐100% (241) Total Other Services & Charges 174,854 167,021 174,992 174,992 0% 7,971 TOTAL
EXPENSES 182,173 174,835 184,084 183,987 5% (97) REVENUES OVER/(UNDER) EXPENSES (3,678) 10,964 266 363 54
STORMWATER MANAGEMENT FUND Revenue Coding: 631‐ Expenditure Coding: 631‐49600‐ Approved Actual Actual Budget Budget Percent Dollar REVENUES 2010 2011 2012 2013 Change Change 33620 Grant
Proceeds 5,202 ‐5,100 5,100 0% ‐36101 Special Assessments 7,651 6,957 ‐‐‐36210 Interest Earnings 5,637 4,331 5,100 3,000 ‐41% (2,100) 36270 Miscellaneous Revenue 122 ‐75 75 0% ‐37410
Storm Utility Charges 190,819 189,012 200,500 200,500 0% ‐Total Revenues 209,431 200,300 210,775 208,675 ‐1% (2,100) EXPENSES Personal Services 101 Regular Salaries 17,816 34,739 28,478
28,478 0% ‐102 O.T. Salaries 158 ‐103 Part Time Salaries ‐121 PERA City Share 1,186 2,543 2,065 2,065 0% ‐122 FICA City Share 1,287 2,632 2,179 2,179 0% ‐131 Ins. City Share 2,448 4,643
2,879 2,879 0% ‐151 Workers Comp ‐‐‐‐Total Personal Services 22,737 44,715 35,601 35,601 0% 2,879 Supplies 200 Office Supplies 1 02 105 100 100 208 Postage 1,211 1,176 350 1,000 186%
650 221 Maint‐Equipment ‐‐5,500 5,500 0% ‐240 Small Tools ‐‐300 300 0% ‐245 General Supplies 1 ,268 2,283 3,000 3,000 0% ‐Total Supplies 2,581 3,564 9,150 9,900 8% 750 Other Services
& Charges 300 Financial & Audit 303 Engineering 8,384 23,869 5,000 5,000 0% ‐304 Legal 46 241 1,000 1,000 0% ‐313 Engineering ‐Design Stage 1,418 5,198 5,000 5,000 0% ‐321 Communication
‐‐‐500 500 351 Print/Publish ‐324 100 100 0% ‐400 Contractual 40,871 41,752 50,000 50,000 0% ‐420 Depreciation 19,833 25,250 20,000 ‐‐100% (20,000) 433 Subscrip‐Member ‐600 600 0% ‐440
Misc. Services 1,748 117 1,100 1,100 0% ‐450 Service Charges 14 ‐500 500 0% ‐Total Other Services & Charges 72,314 96,751 83,300 63,800 ‐23% (19,500) Capital Outlay 510 Land 580 Other
Improvements 33,475 88,004 ‐‐Total Capital Outlay 33,475 88,004 ‐‐‐TOTAL EXPENSES 131,107 233,034 128,051 109,301 ‐15% (15,871) REVENUES OVER/(UNDER) EXPENSES 78,324 (32,734) 82,724
99,374 55
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