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05-10-21 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 10, 2021 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Labadie called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Johnson, Siakel, Callies, and Gorham; City Attorney Keane; City Administrator Lerud; City Clerk/HR Director Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Budde Absent: None B. Review Agenda Gorham moved, Siakel seconded, approving the agenda as presented. Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. Siakel moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Regular Meeting Minutes of April 26, 2021 B. Approval of the Verified Claims List C. Approve Resolution Designating 2022 Polling Places, Adopting RESOLUTION NO. 21-048, "A Resolution Designating 2022 Polling Precinct Locations for the City of Shorewood." Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. 3. MATTERS FROM THE FLOOR - NONE 4. PUBLIC HEARING - NONE 5. REPORTS AND PRESENTATIONS A. Fall and Winter Photo Contest Winners CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES MAY 10, 2021 Page 2 of 6 City Clerk/HR Director Thone gave an overview of the 7th Bi-annual Photo Contest for the City. She stated that the winner in each category will received a framed print and will have their photo on display at City Hall and the Community Center. The winners: Fall Delights - "Election Eve" submitted by Duffy Larson; Winter Wonder— "March" submitted by Caroline Anderson; "Cooper's Hawk" submitted by Mary Sheridan. 6. PARKS A. Park Survey for Adult/Senior Activities Planning Director Darling gave an overview of the Park Survey. She stated that the goal of the survey was to determine what the senior and adult park needs may be that are not currently being met within the City parks. She stated that they were specifically wondering if adult exercise equipment would be an appropriate use within the parks but also asked what other types of equipment the seniors and adults might like to use. She stated that walking trails were found to be the most commonly used by all adults. She stated that there were 26 respondents that said they would like adult exercise equipment and would like it at Freeman Park and a majority of the respondents stated that they would like the equipment to be located on the trails rather than in one specific location. Other suggestions were: bocce ball courts; horseshoe pits; cornhole; more pickle ball courts; disc golf; outdoor exercise classes such as yoga and tai chi. She pointed out that there will be two more pickle ball courts coming on-line as soon as the Badger Park surfacing is finished. 7. PLANNING 8. ENGINEERING/PUBLIC WORKS A. Approval of Change Order No. 1 for Glen/Amlee/Manitou Street Reconstruction and Utility Project, City Project 18-08 City Engineer Budde explained that at the March 8, 2021 City Council meeting, the Council awarded the tree removal contract to Davey Trees for all the trees along the Glen/Amlee/Manitou corridor. The original intent was to save as many trees as possible by using alternative methods and attempt to avoid taking out healthy trees. The original contract with Davey Tree was for $130,522.07 and had included an add alternate per tree amount for the cost to remove trees that were not part of the bid total. He stated that the City was able to get right of entry for these alternate tree locations and explained that they also continued to get questions from residents about the trees that are very adjacent to the road project and the right-of-way. He stated that he and the City arborist evaluated the trees in question along with the homeowners and decided it was appropriate to remove them as part of this project while there was already a tree contractor on site versus potentially having claims a few years down the road. The additional trees that they are recommending removing are either ash trees or were leaning precariously and had some underlying health condition and explained that the change order is for $67,975.44. He noted that many of these trees that were removed were large and some were tangled up in power lines, so they were not easily removed. Staff recommends approval. Councilmember Callies asked if Davey Tree left the stumps or if they removed them. City Engineer Budde stated that the stumps were left and were intended to be removed by the road contractor and they have already been ground out and largely backfilled. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES MAY 10, 2021 Page 3 of 6 Councilmember Callies asked about the logs after they take down the trees. City Engineer Budde stated that all of the logs were generally hauled out, but noted that there were a number of property owners who wanted to logs left because they wanted to cut and split it. He stated that if that was their desire, they tried to work with them and leave the wood in a spot that worked for them and the contractor. Councilmember Gorham asked if the Council was being asked to approve an add alternate as well as a change order this evening. City Engineer Budde explained that this was just for the change order because the Council had approved the base bid and the add alternate, so this change order is recognizing the total amount of the cost to remove trees. Mayor Labadie noted that she had received some questions from residents regarding this agenda item and believes that City Engineer Budde had answered all but one of them. She asked if additional tree removal, with future road projects, would be looked at on a case -by -case basis. City Engineer Budde stated that was correct and noted that from the beginning of this project, preserving every tree was the priority which is why they tried to reduce it down as much as they could with the original plans. He noted that they do generally take ash trees because of the threat of Emerald Ash Borer. Gorham moved, Siakel seconded, Adopting RESOLUTION NO. 21-049, "A Resolution to Approve Additional Tree Removal for Glen Road, Amlee Road, and Manitou Lane Street and Utility Improvements, City Project 18-08." Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. B. Approval of MNDOT Agreement for TH 7/01d Market Road Intersection, City Project 21-06 City Engineer Budde explained that MnDOT is planning to make improvements to State Highway 7 and as part of the project there will be improvements to the overall mainline and also replace the signal at State Highway 7 and Old Market Road. He stated that MnDOT is also planning to remove the slip right turn that goes from northbound to eastbound on Highway 7. He stated that staff did not support this and questioned MnDOT about this recommendation and their feedback was that they did not necessarily have crash issues at this particular intersection, but they do have higher than average crashes at intersections similar to this throughout the State, so its removal is proactive. The cost for the signal will be split between the City and MnDOT and noted that they do not yet know the exact cost, but it is estimated to be around $77,000. Staff recommends approval. Councilmember Callies asked if MnDOT had considered extending the length of the run-off rather than removing the right slip turn lane. City Engineer Budde stated that they tried to engage in conversation to get a better understanding of their decision, but even if they extend the run-off lane, they still anticipated that there would be accidents or safety concerns. He stated that in those types of situations it is hard to sway their decision and safety really is of utmost importance for everyone involved. City Administrator Lerud stated that MnDOT also had some concerns about the sidewalk in that location that was going across the free right and this makes it come all the way down to the intersection so there is not an additional pedestrian crossing. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES MAY 10, 2021 Page 4 of 6 Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 21-050, "A Resolution to Enter into Agreement with MnDOT for State Highway 7 and Old Market Road Intersection Signal Improvement Project, City Project 21-06." Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. C. Accept Bids and Award Contract for 2021 Mill and Overlay Project, City Project 20-08; and Sweetwater Curve Watermain Repair, City Project 20-11 City Engineer Budde reviewed the project area and noted that bids were opened for the project on May 4, 2021. There were four bids received with the low bid coming from GMH Asphalt which was about 16% below the engineer estimate. If approved, the project is to be substantially completed by September 3, 2021 with final completion by October 1, 2021. He reviewed the expected funding sources and noted that staff had applied for a grant from the Riley Purgatory Bluff Creek Watershed District and were awarded up to $50,000 to put in some sediment control devices near Silver Lake. He stated that 62"d Street is funded 50/50 with the City of Chanhassen and noted that a formal agreement will be coming at a later date. Staff recommends approval. Mayor Labadie thanked staff for their work to apply for grant funds. Councilmember Johnson stated that the recent trend of the bids coming in below budget has been nice, but wonders with the recent spike on construction material costs whether that may be changing. He asked how long of a window there will be until the City starts to see an impact from those spiking costs. Councilmember Gorham stated that his understanding is it is more building material, such as lumber and steel. He stated that if there were spikes in road material costs, he believes the City would have felt it by now. City Engineer Budde stated that the bituminous and aggregate materials are not necessarily skyrocketing. He stated that he has heard that fuel prices will go up which will ultimately affect the asphalt pricing. The biggest impact they are seeing is in plastic materials, such as watermain pipes, PVC piping because resin costs are going up. Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 21-051, "A Resolution Accepting Bids and Awarding Contract for the 2021 Mill & Overlay Project, 20-08; and Sweetwater Curve Watermain Repair, City Project 20-11." Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. 9. GENERAL/NEW BUSINESS A. Approve MetroNet Letter of Agreement City Administrator Lerud explained that last year, representatives from Shorewood, Excelsior, and Tonka Bay met with MetroNet to discuss their interest in installing fiber throughout each city. He noted that MetroNet purchased Jaguar Communications who had installed fiber optic to City Hall a few years ago. He stated that City Attorney Keane has reviewed the Letter of Agreement and explained that the next step in the process is to negotiate a franchise agreement. Councilmember Gorham asked if the expectation is primarily underground and would like to know what residents can expect. City Administrator Lerud stated that his understanding is that they will CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES MAY 10, 2021 Page 5 of 6 do a lot of consumer education. For infrastructure, they will use above ground where possible and if there is no above ground alternative, they will bury. Councilmember Gorham asked if the City would do their own communication with this news. City Administrator Lerud stated that the City will partner with them and will not take the lead but will share the communication. Councilmember Callies asked what the advantage of fiber is versus the other options. City Administrator Lerud stated that fiber can transmit more data than the other options and is faster. Councilmember Siakel asked if residents would still have the choice to stay with Mediacom or pick up new service through MetroNet. City Administrator Lerud stated that residents will have a choice. Councilmember Siakel stated that she has concerns about the long-term impact to LMCC because they survive on PEG fees. Mayor Labadie stated that she serves on the LMCC and at the last few meetings this has been discussed. Councilmember Johnson stated that he would be in favor of having the franchise fee attached to internet just to have the increased competition. City Administrator Lerud stated that the City could take a look at that option. Johnson moved, Siakel seconded, to approve the Letter of Agreement with MetroNet as presented. Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. First Quarter 2021 General Fund Report Finance Director Rigdon gave a brief overview of the General Fund report for the first quarter of 2021. He noted that overall it has been a fairly light quarter for the City which is pretty usual. Other Planning Director Darling noted that tomorrow evening is the first half of the Park Commission's annual park tours and will begin at Eddie Station at 6:00 p.m. Public Works Director Brown stated the crews continue to sweep and are currently on the west side of the City and noted that watermain flushing is also occurring behind the sweepers. The posts will be going in on Timber Lane and there are also concrete repairs going on at the police and fire station. City Engineer Budde stated that Glen/Amlee/Manitou is under construction and will be moving into storm sewer work by the end of the week. He stated that thus far everything is going well and on schedule. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES MAY 10, 2021 Page 6 of 6 City Administrator Lerud stated that tentatively, staff is looking at coming back full-time in City Hall on June 1, 2021 and starting Council meetings being held in the Council Chambers starting in July. B. Mayor and City Council Councilmember Siakel asked if everything was still on track for the clean-up day and the shredding event. City Administrator Lerud stated that everything is on track. Councilmember Siakel stated that there are a number of new Park Commissioners and wanted to note that she thinks the group has really come together quite nicely. She commended Planning Director Darling in guiding the process and transition with the new members. Councilmember Johnson stated that there is an Eden Prairie fire boat parked at the Tonka Bay Marina because the Excelsior Fire Department is looking at replacing its emergency watercraft and is considering that boat. He stated that there have been some test drives this past week and he was able to participate in one of them. Councilmember Gorham noted that he plans to attend a portion of the Park Tour tomorrow evening. Mayor Labadie asked about the status of the speed monitor signs the City had requested be placed in the City. City Administrator Lerud stated that it is on Chief Meehan's list and believes it will probably be a few weeks out. 11. ADJOURN Callies moved, Labadie seconded, Adjourning the City Council Regular Meeting of May 10, 2021, at 7:56 P.M. Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed. ATTEST:1,,b 11,,,, ` jeflnifet Labadie, Mayor Sandie Thone, City Clerk