09-13-21 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 13, 2021 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items are considered routine and non-controversial. However, a council member may request that an
item be removed from the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by
council, those can be answered now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of August 23, 2021 Minutes
B. Approval of the Verified Claims List Claims List
C. Approve 2022 LMCC Budget and CIP City Administrator Memo
Resolution 21-099
D. Approve Cost Share Agreement with Chanhassen for City Engineer Memo
nd
West 62 Street Resolution No. 21-090
E. Setting Truth-In-Taxation Public Meeting Date Finance Director Memo
Resolution 21-100
F. Approve Three-year Audit Engagement Proposal from Finance Director Memo
Abdo Eick & Meyers Resolution 21-101
G. Approve Change Orders for Glen Road, Amlee Road and City Engineer Memo
Manitou Lane Street Reconstruction, City Project 18-08 Resolution 21-102
H. Accept Improvements and Authorize Final Payment for City Engineer Memo
2020 Catch Basin and Culvert Repairs, City Project 20-09 Resolution 21-103
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. Once you are recognized, please identify yourself by your first and last
name and your address for the record. After this introduction, please limit your comments to three minutes. All comments will be
respectful. No action will be taken by the council on this matter, but the mayor or council could request that staff place this matter on a
future agenda. (No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Curt Mackey, Fire Chief, Excelsior Fire District
B. Representative Kelly Morrison
6. PARKS
A. Approve Quotes for Silverwood Park Improvements, City Engineer Memo
City Project 21-05 Resolution 21-104
7. PLANNING
A. Approve Extension for Code Compliance at Planning Technician Memo
6185 Cardinal Drive Resolution 21-105
8. ENGINEERING/PUBLIC WORKS
A. Designate No Parking on Glen Road, Amlee Road and City Engineer Memo
Manitou Lane Resolution 21-106
9. GENERAL/NEW BUSINESS
A. Approve 2022 Preliminary Budget and Levy Finance Director Memo
Resolution 21-107
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Project Update for Strawberry Lane Street Reconstruction City Engineer Memo
and Trail
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, AUGUST 23, 2021 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, and Gorham; City Attorney
Keane; City Administrator Lerud; City Clerk/HR Director Thone; Planning Director
Darling; Director of Public Works Brown; and, City Engineer Budde
Absent: Councilmember Callies
B. Review Agenda
Mayor Labadie noted that she would like to remove item 2. G. from the agenda.
Johnson moved, Gorham seconded, approving the agenda as amended. All in favor,
motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Councilmember Johnson stated that he wanted to clarify that item 2.E. does not contain and
additional sign ordinance language.
Planning Director Darling explained that Ordinance 581 on the agenda, is simply approving a
codification of previously adopted ordinances. This is done every year.
Johnson moved, Gorham seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Work Session Minutes of August 9, 2021
B. City Council Regular Meeting Minutes of August 9, 2021
C. City Council Special Meeting Minutes of August 16, 2021
D. Approval of the Verified Claims List
E. Ordinance 581: 2021 City Code Supplement S-16, Adopting RESOLUTION
NO. 21-088, “A Resolution Approving Summary Publication of Ordinance 581
Enacting and Adopting the 2021 S-16 Supplement to the Code of Ordinances
for the City of Shorewood.”
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 23, 2021
Page 2 of 5
F. Approve Cost Share Agreement with Greenwood for Minnetonka Boulevard,
Adopting RESOLUTION NO. 21-089, “A Resolution Approving Cost Share
Agreement with the City of Greenwood for Shorewood’s Share of Costs of
Rehabilitate a Portion of Minnetonka Boulevard.”
nd
G. Approve Cost Share Agreement with Chanhassen for West 62 Street,
Adopting RESOLUTION NO. 21-090
H. Authorize Public Works Equipment Purchase: Groomer for Ballfields,
Adopting RESOLUTION NO. 21-091, “A Resolution Authorizing Expenditures
of Funds for Public Works Equipment, One Ballfield Groomer.”
I. Accept Donation of Trees for Manor Park from Tom and Kim Beauchamp,
Adopting RESOLUTION NO. 21-092, “A Resolution Accepting Donations to
the City of Shorewood for Trees at Manor Park.”
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
Ann Straka-Leland, 5825 Strawberry Lane, stated that she is presenting on behalf of Patricia
Hauser and read aloud the statement entitled, Space and Grace in Shorewood, that addressed
some of the recent challenges in the City.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report by Commissioner Gallivan on August 10, 2021 Park Commission Meeting
Planning Director Darling noted that Commissioner Gallivan had a conflict and could not attend
tonight’s meeting. She gave a brief overview of the August 10, 2021 Park Commission meeting
as outlined in the minutes.
City Engineer Budde explained that he had attended this meeting seeking feedback on the
proposed future trail corridor and ways to engage with residents.
Councilmember Siakel stated that she thinks it is important for residents to understand the
process for approving public improvements, such as adding trails or water to a project, and realize
that these decisions are made over a period of years and months, and not something that is just
made up as things go along.
7. PLANNING
A. Report by Commissioner Gault on August 3, 2021 Planning Commission Meeting
Commissioner Gault gave a brief overview of the August 3, 2021 Planning Commission meeting.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 23, 2021
Page 3 of 5
B. Variance to Rear Setback
Applicant: Revision, LLC
Location: 28115 Boulder Bridge Drive
Planning Director Darling explained the request for a variance to rear setback to allow an addition
to be constructed about 37 feet from the rear property line where 50 feet is required. She
explained that the existing home was constructed in 1983 at about 30 feet from the rear lot line
where 50 feet was required. The Planning Commission recommended approval.
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 21-093, “A Resolution
Approving a Variance to the Rear Yard Setback for Property Located at 28115 Boulder
Bridge Drive.” All in favor, motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Approve Quote for 2021 Catch Basin and Culvert Repairs, City Project 21-03
City Engineer Budde gave an overview of the 2021 catch basin and culvert repair project areas.
He explained that the low quote was submitted by Minger Construction Companies and the work
should be completed by October 29, 2021. Staff recommends approval of the project.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 21-094, “A Resolution to
Award Contract for the 2021 Catch Basin and Culvert Repair Project, City Project 21-03.”
All in favor, motion passed.
B. Accept Bids and Award Contract for Covington Watermain Repair, City Project 21-
07
City Engineer Budde explained that five bids were opened on August 17, 2021 with the low bidder
being GM Contracting, Inc. He gave an overview of the option to bid for both the method of pipe
bursting or directional drilling and noted that the low bid was for pipe bursting.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 21-095, “A Resolution
Accepting Bids and Awarding Contract for the Covington Road Watermain Improvements,
21-07.” All in favor, motion passed.
C. Approve Quote for Lake Linden Drive Culvert Repair
City Engineer Budde stated that the Lake Linden Drive culvert is in need of repair which would
use a method called Cast in Place Pipe (CIPP). He stated that using this method will avoid a
detour and the need for open cut construction. The City solicited seven bidders and received two
back with the low bidder being Veit Construction.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 21-096, “A Resolution to
Award Contract for the Lake Linden Culvert Repair Project, City Project 21-03.” All in favor,
motion passed.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 23, 2021
Page 4 of 5
D. GENERAL/NEW BUSINESS
A. Approve Prosecutor Contract with Campbell Knutson
B. Approve Joint Powers Agreement with the MN Bureau of Criminal
Apprehension for City Prosecutor
City Administrator Lerud stated that on July 15 the Council selected the firm Campbell Knutson
to be the City’s new prosecuting firm. Staff has reviewed the contract and found it consistent with
the RFP and recommend approval. He stated that within the resolution is direction to provide
notice to the current prosecutor that the current contract will end on September 30, 2021. He
explained that there will also need to be a new Joint Powers Agreement executed with the MN
Bureau of Criminal Apprehension for the new City Prosecutor.
Councilmember Johnson asked about language under Section 3, Part B, related to DWI offenses,
and if the language should say “the attorney will receive…” rather than “we will receive…”.
City Administrator Lerud stated the Council could approve the document with a that change. He
stated that even though the word ‘we’ is used, he thinks it is clear that they are talking about the
firm.
City Attorney Keane stated that he thinks modifying that language is appropriate.
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 21-097, “A Resolution
Approving Contract with the Firm Campbell Knutson to Provide Prosecution Services to
the City, with a language change in Section 3, Part B, to replace both ‘we’ references with
‘the attorney’.” All in favor, motion passed.
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 21-098, “A Resolution
Approving State of Minnesota Joint powers Agreements with the City of Shorewood on
Behalf of its City Attorney.” All in favor, motion passed.
E. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
City Engineer Budde stated that the Glen/Amlee/Manitou project was paved last Thursday and
they are working on the final turf restoration and noted that the final lift of bituminous will happen
next year. The mill and overlay project had its final day of milling today and if the weather holds
the final day of paving will be tomorrow. The Mary Lake outlet project is also near completion and
just has a bit of restoration work yet to finish.
Planning Director Darling stated that the new census figures for the City have been released and
the new population is 7,783 as of April 1, 2020 which is a 6.5% increase from 2010. She reminded
the Council that August 27, 2021 will be Movie in the Park where they will be showing The Lion
King. She stated that safety camp happened on August 11, 2021 with 42 kids grade 3 to grade
5.
City Attorney Keane stated that following up on the open meeting law and remote participation by
the public, the requirement of remote participation was applicable only during the pandemic
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
AUGUST 23, 2021
Page 5 of 5
emergency. He stated that this information was provided by the Commissioner of Administration
at the State of Minnesota.
B. Mayor and City Council
Councilmember Siakel expressed her appreciation to City Engineer Budde and Public Works
Director Brown for the excellent job they have done on the Glen/Amlee/Manitou project. She
stated that the road looks great and she thinks it is a great improvement.
Councilmember Johnson noted that once construction began, the City received more
compliments than complaints.
Mayor Labadie noted that SLMPD Police Chief Mike Meehan has submitted his resignation. An
emergency meeting of the Board was called and an interim chief, Lieutenant Justin Balsrud was
selected. She stated that Chief Meehan will be missed. She stated that Representative Dean
Phillips held his quarterly mayors pancake breakfast and gave a summary of things that
Representative Phillips is working on at the federal level and explained that he would welcome
hearing from his constituents. She thanked the residents that have reached out to the Council
with positive words of encouragement.
F. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of August
23, 2021, at 7:54 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: September 13, 2021
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
67005-67030 & ACH 1,679,390.22
Total Claims $1,679,390.22
We have also included a payroll summary for the payroll period ending August 29, 2021.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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City of Shorewood Council Meeting Item
2C
Title/Subject: LMCC 2022 Budget
Meeting Date: September 13, 2021
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Attachments: Cover letter from LMCC Executive Director and
2022 budget, Resolution
Attached please find a cover memo from Jim Lundberg, Operations Manager of the Lake
Minnetonka Communications Commission (LMCC) along with proposed 2022 operating budget
th
and capital budget. This budget was approved at the August 12 Commission meeting.
Council Action
As a member of the LMCC JPA, the City Council is required to annually approve the budget.
Staff recommends approval of the attached Resolution which will approve the LMCC Budget as
proposed and presented.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
STATE OF MINNESOTA
COUNTY OF HENNEPIN
CITY OF SHOREWOOD
RESOLUTION NO. 21-099
A RESOLUTION APPROVING THE PROPOSED
2022 LAKE MINNETONKA COMMUNICATIONS COMMISSION BUDGET
WHEREAS, the City of Shorewood (“City”) is a member of the Lake Minnetonka
Communications Commission (“LMCC”); and
WHEREAS, the Joint Powers Agreement governing the LMCC requires that an
annual budget be proposed and that it shall be adopted unless rejected by a
majority of members within
45 days; and
WHEREAS, the City Council has reviewed the proposed 2022 LMCC Budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the 2022
LMCC budget.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13
day of September, 2021.
___________________________
Jennifer Labadie, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-090
A RESOLUTION APPROVING COOPERATIVE CONSTRUCTION AGREEMENT
WITH CITY OF CHANHASSEN FOR THE 2021 MILL & OVERLAY PROJECT,
CITY PROJECT 20-08
WHEREAS, the City of Shorewood awarded the 2021 Mill & Over Project to GMH
Asphalt in the amount of $1,776,383.63, and
nd
WHEREAS, West 62 Street is included in the project and shares a municipal
boundary with the City of Chanhassen; and
nd
WHEREAS, the City of Chanhassen cost share of West 62 Street is $21,258.16 and
includes costs for construction, design and administration, and
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approve and enter into a cooperative construction agreement with the City of
Chanhassen for the 2021 Mill & Overlay Project.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September, 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
#2E
MEETING TYPE
REGULAR
City of Shorewood Council Meeting Item
Title / Subject: Setting the Truth-in-Taxation Public Meeting Date
Meeting Date: September 13, 2021
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution: Selection of the Truth-in-Taxation Public Meeting Date
Background: The Truth-in-Taxation timing for property taxes payable in 2022 is similar to prior
years. In the past, the City of Shorewood has held its Truth-in-Taxation (TNT) meeting on the
first Monday in December. In 2021 that date is December 6. This meeting provides an
opportunity for residents and others to comment on the proposed 2022 property tax levy and
operating budget. The Council will then hold their regular meeting on December 13, at which
time the Council will approve a final 2022 property tax levy and budget.
Financial or Budget Considerations: This process allows residents an opportunity to provide
input or ask questions about the budget and proposed property tax levy.
Options: Holding the public meeting is mandatory, but the council can change the date on the
attached Resolution if it wishes.
Recommendation / Action Requested: Staff recommends holding the public meeting on
Monday, December 6, 2021, at 7:00 pm and passing the Resolution as presented.
Next Steps and Timeline: Staff will communicate the date and time of the Truth-in-Taxation
meeting to Hennepin County so it can be included on the Truth-in-Taxation notices mailed to
property owners.
Connection to Vision / Mission: This process contributes to sound financial management
through public involvement in the process to determine the property tax levy and budget for City
services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 20-100
SELECTION OF THE TRUTH-IN-TAXATION PUBLIC MEETING DATE
WHEREAS, Minnesota State law requires local governments to hold public meetings
on their proposed budgets and property tax levies; and
WHEREAS, the traditional date for the budget public meeting is the first Monday in
December; and
WHEREAS, it is in the spirit of full and open disclosure of the City’s financial condition
to provide as much information as necessary for the City Council, residents, and property
owners to evaluate the budget and property tax levy;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. The Truth-in-Taxation public meeting for property taxes levied in 2021, collectible
in 2022, is set for Monday, December 6, 2021 at 7:00 pm.
2. A continuation date if necessary is set for Monday, December 13, 2021 at
7:00 pm.
3. The Finance Director is hereby instructed to transmit the Truth-in-Taxation meeting
date information to Hennepin County for inclusion on the parcel specific notices to
be mailed in November.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September, 2021.
ATTEST: Jennifer Labadie, Mayor
___________________________
Sandie Thone, City Clerk
OSACARES
AuditAuditReportingCompliance
YearFeesFormTestingTotalIncrease
2016$28,112$680$0$28,792
2017$29,200$710$0$29,9103.9%
2018$29,750$750$0$30,5002.0%
2019$30,400$775$0$31,1752.2%
2020$30,700$800$1,000$32,5004.3%
2021 Proposed$31,200$825$0$32,025-1.5%
2022 Proposed$31,700$850$0$32,5501.6%
2023 Proposed$32,300$875$0$33,1751.9%
#2F
MEETING TYPE
Regular
City of Shorewood Council Meeting Item
Title / Subject: Three Year Audit Engagement Letter
Meeting Date: September 13, 2021
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachments: 2021, 2022, and 2023 Audit Engagement Letter
Policy Consideration:
Minnesota cities with a population over 2,500 are required to annually conduct an audit of the City’s
financial statements.
Background:
The attached 2021, 2022, and 2023 proposed audit engagement letter from Abdo, Eick & Meyers LLP
(AEM) details the audit objective, audit procedures, and engagement-related administration, fees and
other.
The chart below details AEM base audit fees and Office of the State Auditor’s (OSA) reporting form fees
for the past several years. Overall increases of less than 2.0% per year have been proposed by AEM for
2021, 2022, and 2023.
Financial or Budget Considerations:
The proposed costs of the 2021, 2022, and 2023 financial statement audits, including the annual Office
of the State Auditor’s reporting form are $32,025, $32,550, and $33,175, respectively. Those fees do
not include potential additional services for review or single audit of Federal grants, or implementation
of additional government auditing standards. The City’s 2022 proposed General Fund budget includes
$34,000 for 2021 audit and related services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Options:
1. Authorize the signing and returning of the 2021, 2022, and 2023 audit engagement letter.
2. Do not authorize the signing and returning of the 2021, 2022, and 2023 audit engagement
letter.
Recommendation / Action Requested:
Staff recommends that the City Council authorize City staff to sign and return the 2021, 2022, and 2023
audit engagement letter.
Next Steps and Timeline:
If authorized, City personnel will confirm 2021 audit fieldwork dates in January 2022 and March 2022.
Connection to Vision / Mission:
The mandatory annual audit of the City’s financial statements is a component of sound financial
management.
August 25, 2021
Honorable Mayor and Council
City of Shorewood
Shorewood, Minnesota
The following sets forth the engagement of our services for the certified audit of the accounts of the City ofShorewood,
Minnesota (the City).
We will audit the financial statements of the City for the years endingDecember 31, 2021,2022and 2023 in accordance
with auditing standards generally accepted in the United States of America. Our audit will include tests of the accounting
records and other procedures we consider necessary to enable us to express an opinion that the financial statements are
fairly presented, in all material respects, in conformity with the financial reporting provisions of the Minnesota Office of the
State Auditor.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgmentabout the number of transactions to be examined and the areas to
be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the
financial statements are free of material misstatement, whether caused by error or fraud. Because of the concept of
reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that a
material misstatement may exist and not be detected by us. In addition, an audit is not designed to detect errors, fraud, or
other illegal acts that are immaterial to the financial statements. However, we will inform you of any material errors and
any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless
clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to
matters that might arise during any later periods of which we are not engaged as auditors.
We will perform the auditing services discussed above for the calendar years2021, 2022 and 2023.
OSA
YearCity AuditReporting Form
2021 $ 31,200 $ 825
2022 31,700850
2023 32,300875
The above fees are based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with
you and arrive at a new fee estimate before we incur the additional costs.
Our fee does not include additional audit services related to requirements of a single audit if one would be
required. Nor does it include fees for additional time require for implementation of additional governmental
accounting standards.Those fees would be discussed and agreed to prior to performing the services.
Our fee includes the city audit, the required managementcommunication letter,the AuditorsReport on Minnesota
Legal Compliance,theauditor presentation to the Council, and general consulting related to the audit.
City ofShorewood, Minnesota
August 25, 2021
Page2
We appreciate the opportunity to continue service with the Cityand believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our
engagement as described in this letter, please sign and return a copy to our office. If you have any questions, please
contact Andy Berg at 952-715-3003.
Very truly yours,
ABDO, EICK & MEYERS, LLP
Certified Public Accountants & Consultants
Andrew K. Berg, CPA
Governmental Services Partner
RESPONSE:
This letter correctly sets forth the understanding of the City ofShorewood, Minnesota.
Signature:
Mayor
Date:
Signature
CityAdministrator
Date:
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-101
A RESOLUTION APPROVING AN AUDIT ENGAGEMENT LETTER
WITH THE FIRM ABDO EICK & MEYERS LLP TO PROVIDE
FINANCIAL AUDIT SERVICES TO THE CITY
WHEREAS, the City is required to receive an annual financial audit in accordance with
generally accepted accounting principles; and
WHEREAS, the City has received an audit engagement letter from its current auditor,
Abdo Eick & Meyers LLP, detailing proposed financial audit services for the years
ending December 31, 2021, 2022 and 2023. The engagement letter details the audit
objective, audit procedures, and engagement-related administration, fees and other.
NOW THEREFORE BE IT RESOLVED by the Shorewood City Council that:
1. The City Council hereby approves the audit engagement letter as
presented and authorizes the City Administrator to sign on behalf of the
City. The engagement letter is effective for the years ending December
31, 2021, 2022 and 2023.
2. Annual financial audit and reporting fees are included in the engagement
letter as $32,025, $32,550, and $33,175 for 2021, 2022, and 2023,
respectively.
TH
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-102
A RESOLUTION APPROVING CHANGE ORDERS 1 AND 2 AND ACCEPTING
EASEMENT AGREEMENTS FOR THE GLEN ROAD, AMLEE ROAD, AND MANITOU
LANE STREET & UTILITY IMPROVEMENTS, CITY PROJECT 18-08
WHEREAS, the City has entered into an agreement with WM Mueller & Sons, Inc. for
the Glen Road, Amlee Road, and Manitou Lane Street Improvements Project on
February 8, 2021 in the amount of $2,065,840.75 for the Base Bid and $481,347.50 for
the Watermain Alternate for a total bid of $2,547,188.25; and
WHEREAS, the streets that residents used to access their homes became difficult to
navigate during construction due to the poor soil conditions under the existing road
coupled with construction activities, and construction traffic; and
WHEREAS, the Engineer and city staff agreed to have the Contractor bring temporary
rock to stabilize the roads and improve accessibility for the residents to their homes;
and
WHEREAS, the Contractor agreed to bring in temporary rock to the site and stabilize
the road at $30/ton and required 441 tons; and
WHEREAS, during the preliminary design, an existing storm sewer line that runs from
24375 Glen Road across to 24710 Glen Road and outlets at 24705 Amlee Road was
identified to be a private line and was to remain in place; and
WHEREAS, during final design and discussion with city staff it was determined that the
line should be replaced with the project and that the city would take over maintenance
of the line; and
WHEREAS, multiple methods were reviewed in replacing the line and it was determined
that the line should be replaced using directionally drilling; and
WHEREAS, easements for the work were needed and could not be acquired prior to the
award of the project. City staff worked with the property owners, acquired the needed
easements, and obtained pricing for the work from Wm. Mueller and Sons; and
WHEREAS, the contractor priced the improvements for change order #2 at $53,968.00;
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approve Change Order No. 1 & 2, authorize payment in the amount of
$13,230.00 for Change Order No. 1 and $53,968.00 for Change Order No. 2 to WM
Mueller & Sons, Inc., and accept the signed easement agreements to be recorded
against the properties.
rd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-103
A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL
PAYMENT FOR THE 2020 CATCH BASIN AND CULVERT REPAIR PROJECT,
CITY PROJECT 20-09
WHEREAS, pursuant to the approved award of the 2020 Catch Basin and Culvert
th
Repairs Project to G.F. Jedlicki, Inc. at the September 28, 2020 Council Meeting; and
WHEREAS, G.F. Jedlicki, Inc. has completed all work in accordance with the awarded
contract; and
WHEREAS, G.F. Jedlicki, Inc. is requesting final payment and acceptance for the work;
and
WHEREAS, Staff has reviewed the estimate, verified quantities, and recommends final
payment and acceptance of the project to G.F. Jedlicki, Inc.
NOW, THEREFORE, BE IT RESOLVED: the City Council of the City of Shorewood
hereby authorize final acceptance and approve final payment to G.F. Jedlicki for the
2020 Catch Basin and Culvert Repairs Project according to the plans and specifications
on file in the office of the City Clerk.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September, 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
6A
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Approve Quotes for Silverwood Park Site Improvements
Meeting Date:Monday, September 23, 2021
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Quote Summary and Resolution
Background: The City is completing improvements to the Silverwood Park playground
and has already approved quotes for delivery of the playground equipment for this fall.
In coordination for the removal of the old equipment and installation of the new
equipment there are several site related improvements that are planned to occur. Staff
requested quotes from four contractorsfor the site work. Only one quote was received
by Parkstone Contracting, LLC from Cottage Grove, Minnesota in the amount of
$107,540.00. This amount was over the engineers estimate of $63,000 by $45,000.
Staff reviewed the quote with the contractor and others that did not submit. The main
factors for the higher price or lack of quotes was the short turnaround time requested by
the city. Many contractors were not able to commit to the timeframe, due to their
current workload.
To ensure the playground equipment can get installed this year, staff negotiated with
the only contractor that submitted a bid to price the minimum amount required to allow
the playground equipment to be installed this fall. The intent would be to rebid the
remaining site items this winter allowing a longer lead time and hopefully a more
competitive bid climate. The negotiation results in a quote of $15,400 for this year’s
efforts to complete removals of the asphalt, pea gravel, poured in place surfacing, and
other miscellaneous items.
Work for these items and installation of playground equipment is scheduled to be
completed this fall. Exact dates will be coordinated with Parkstone Contracting, LLC
and Minnesota Wisconsin Playgrounds, once the contract has been awarded.
Financial or Budget Considerations: The city has budgeted $70,000 for site related
improvements and is to be funded from the Park Fund.
Recommendation/Action Requested: Staff recommends award, in the amount of
$15,400.00 to the low quote, Parkstone Contracting, LLC and rebidding the remaining
work this winter.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-104
A RESOLUTION AWARDING CONTRACT
FOR THE SILVERWOOD PARK IMPROVEMENTS PROJECT
CITY PROJECT 21-05
WHEREAS, the city negotiated a quote for the Silverwood Park Improvements Project
with Parkstone Contracting, LLC, in the amount of $15,400, and
WHEREAS, Parkstone Contracting, LLC is a responsible and responsive contractor,
that has completed projects of similar size and scope successfully; and
WHEREAS, the city will requote the remaining site work this winter for completion in the
spring of 2022;
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approves the quote of $15,400 with Parkstone Contracting, LLC for the
Silverwood Park Improvements Project.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of
September 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
7A
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Request for Additional Time to Correct a Code Violation
Location: 6185 Cardinal Drive
Property Owners: Konrad and Leona Wurm
Meeting Date: September 13, 2021
Prepared by: Emma Notermann, Planning Technician
Attachments: Violation Notice dated August 4, 2021
Inspection Photos
Written Request from Property Owner for Additional Time
Resolution Approving the Request
Background:
In May, the City received a complaint regarding the property at 6185 Cardinal Drive.
According to the complainant, the property had a large accumulation of junk and discarded
materials on the rear yard of the property.
Property Inspections
In June, staff inspected the complainants’ concerns. At that time, staff observed a large
amount of discarded materials in the rear yard of the subject property. The items included
discarded trash, lumber, household construction materials and various other items stored
outside on the property. Additionally, staff observed a detached accessory structure that
would not meet the standards in City Code. The inspection photos are attached.
Enforcement Action
On August 4, 2021, staff sent out a notice of violation to the property owner regarding the
violation. The notice informed the property owner that they violated City Code 501.05 subd. 1
and City Code 501.05, subd. 9 by dumping and storing discarded items on their property and
City Code 1201.03, subd. 7.b.1 by having an accessory structure that does not meet code.
The property owner was given until August 16, 2021 to correct the violation. Since then, staff
has received a request from the property owner for an extension to correct the violation.
Section 104.03 subd. 2 a. of City Code allows property owners the ability to request an
extension of 30 days from the City Council if the property owner is unable to correct or abate
the code offense within the prescribed time. The applicant has requested a time extension to
complete the work necessary to resolve the violation. In keeping with previous practice for
code enforcement deadline extensions, staff would propose an extension of 30 days from
today to October 13, 2021.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
Recommendation / Action Requested: Staff recommends allowing the extension because
the property owners are actively working to clean up the property and dispose of the large
amount of items and have already made significant progress.
Any action on this request would require a simple majority.
Next Steps and Timelines: Once staff has direction from the City Council on the additional
time, the next steps include:
1. Informing the property owner of their updated deadline
2. Inspecting the property after the deadline to ensure compliance
CITY OF SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331
952.960.7900 www.ci.shorewood.mn.us
August 4, 2021
Konrad M Wurm Sr
6185 Cardinal Dr
Excelsior, MN 55331
Re: Notice for City Code Violations for Property at 6185 Cardinal Drive
Dear Property Owner,
Our office has received a complaint regarding nuisance dumping and storage of discarded items on your property. Upon
inspection, staff confirmed multiple violations are present.
City Code 501.05 Subd. 1 declares the following as public nuisances: Fallen trees, fallen tree limbs… and City Code 501.05,
subd. 9 declares the following as public nuisances: Any abandoned, discarded or unused objects or equipment such as …
furniture, … lumber, trash, debris, junk containers, machinery, implements, or equipment that is no longer safely usable for
the purpose for which it was manufactured. Staff identified a discarded trash, lumber, household construction materials
and various other items stored outside on the property (see photos on the reverse page.) All these items stored outside
must be removed or stored within the home/garage.
Additionally, City Code 1201.03, subd. 7.b.1 states that all detached accessory buildings in excess of 150 square feet in
floor area that are accessory to residential dwelling units shall be constructed with materials and a design compatible with
the general character of the principal structure on the lot. No accessory buildings shall be covered in canvas or vinyl fabric.
No accessory building in excess of 150 square feet in floor area shall be constructed of sheet or corrugated steel,
aluminum, asbestos or fiberglass. Except for approved wood foundations, no accessory building shall be constructed
where wood poles are the primary support for the roof system and form the foundation structure. As it stands, the
outbuildings in your rear yard would not meet the standards of our code. The structure will either need to be taken down,
or you can submit a permit application and plans to our office showing how the structure will be brought up to code.
The violations must be corrected immediately. Your property will be re-inspected for compliance on or after August 16,
2021. Any violations found after this date would be subject to administrative enforcement, pursuant to Chapter 104 of the
Shorewood City Code (enclosed). Other code sections quoted above are available on the City’s website.
If you have any questions, please contact me at 952-960-7909 or enotermann@ci.shorewood.mn.us.
Sincerely,
Emma Notermann
Planning Technician
Enclosure: Photos
Chapter 104 of City Code
RESOLUTION 21-105
CITY OF SHOREWOOD
A RESOLUTION APPROVING A REQUEST FOR EXTENSION TO A CORRECT
CODE VIOLATION FOR PROPERTY LOCATED AT 6185 CARDINAL DRIVE
WHEREAS, the City of Shorewood sent a violation notice to Konrad M Wurm Sr
(Property Owner) regarding an accumulation of discarded items and debris and an
accessory structure in violation of City Code on his property addressed as 6185
Cardinal Drive; and,
WHEREAS, the Property Owner has requested more time to correct the violation as
allowed by Section 104.03 subd. 2 a. of the City Code; and,
WHEREAS, the City Council considered the appeal for additional time to correct the
violation at its regular meeting on September 13, 2021, at which time the Planning
Technician’s memorandum was reviewed and comments were heard by the City
Council from the Property Owner, staff and the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
CONCLUSIONS
1. The Property Owner has shown that the additional time is necessary to resolve the
violation.
2. The City Council hereby grants an extension to correct the violation, which expires
on October 13, 2021.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
th
this 13 day of September, 2021.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
8A
MEETING
TYPE
REGULAR
City of Shorewood Council Meeting Item
Title/Subject: Designate No Parking on Glen Road, AmleeRoad, and Manitou
Lane, City Project 18-08
Meeting Date: Monday, September 13, 2021
Prepared By: Andrew Budde, City Engineer
Reviewed By: Larry Brown, Director of Public Works
Attachments: Typical SectionRendering and Resolution
Background: On August 24, 2020,the Shorewood City Council authorized the
preparation of the Final Plans and Specifications for the Glen Road, Amlee Road,
Manitou Lane Street and Utility Improvements project. The final plans and specifications
were developed to be consistent with the feasibility study that was prepared and
approved in the fall of 2019. This includes narrower streets than the city standard at 22’
back to back of curb on Glen Road west, and 24’ back to back of curb on Glen Road
East, Manitou Lane, and Amlee Road. The standard city street section is 28’ back-to-
back of curb. The project will also include a new cul-de-sac at the west end of Glen
Road. The narrower streets will not allow for parking on both sides of the roadway,
therefore the inbound lane will be signed as no parking along with the cul-de-sacs.
Typical sections of the roadway cross sections are included to help visualize this
scenario. A resolution is required to make no parking enforceable.
Financial Considerations: None.
Recommendation/Action Requested: Staff recommends the City Council approve
Resolution that designates no parking on the inbound lanes of Glen Road, Amlee Road
and Manitou Lane.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-106
A RESOLUTION TO PROHIBIT PARKING ON INBOUND SIDE OF GLEN ROAD,
AMLEE ROAD, AND MANITOU LANE; CITY PROJECT 18-08
WHEREAS, the City has reconstructed Glen Road, Amlee Road, and Manitou Lane as
an urban roadway with curb & gutter with west Glen Road at 22 feet back to back of
curb and east Glen Road, Amlee Road, and Manitou Lane at 24 feet back to back of
curb; and
WHEREAS, the city standard for street width is 28 feet wide and the narrower streets
widths do not allow for parking on both sides of the roadway; and
WHEREAS, the inbound lanes of the roadways should be kept clear to allow for quick
response by emergency vehicles; and
WHEREAS, the project includes two cul-de-sacs which shall be signed as no parking to
allow for maximum use for larger turning vehicles;
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approve the resolution to sign and enforce no parking along the north side of
Glen Road, the south side of Amlee Road, the east side of Manitou Lane, and the cul-
de-sacs of all of said roadways.
rd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13 day of
September, 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood
Notable Budget Changes
2021 to 2022
Budget
Change ($)
DepartmentAccount2021 to 2022Comment
GENERAL FUND
RevenuesTaxes429,0009.0% increase to the General Fund portion of the property tax levy;
offset by decrease to Non-General Fund levies
RevenuesMunicipal State Aid for Streets(4,000)adjust MSA - maintenance funding
RevenuesCellular Antenna Revenue15,000adjust antenna lease revenue
AdministrationMaintenance of Equipment(8,500)shifted maintenance to municipal buildings department
Elections All28,6502022 is an on year for elections
PlanningContractual Services(10,000)rewriting of subdivision ordinance in 2021
Municipal BuildingsMaintenance of Equipment15,000shifted maintenance from Administration department
Municipal BuildingsCommunications - Voice/Data16,000contracted information technology services
Municipal BuildingsInsurance15,000increase for property/liability insurance
PoliceContractual Services60,522operating budget increase of $56,811, or 4.2%
capital budget increase of $3,711 or 1.8%
FireContractual Services36,998operating budget increase of $45,564, or 10.4%
capital budget decrease of $8,566 or 3.2%
Protective InspectionsContractual Services7,700contractual inspections
Public WorksContractual Services(15,000)decrease in budgeted tree program
Ice & Snow RemovalGeneral Supplies10,000ice and snow removal materials
Park MaintenanceTrees Purchased9,400tree sales program
8
City of Shorewood
Notable Budget Changes
2021 to 2022
Budget
Change ($)
DepartmentAccount2021 to 2022Comment
Water Fund
WaterMaintenance of Equipment5,000equipment repairs/maintenance
WaterMaintenance of Buildings5,000buildings repair/maintenance including steel doors at wells
WaterSmall Tools/Minor Equpment5,700utility locator
WaterWater Meter Purchases10,000water meters
WaterOther Improvements20,000SCADA system upgrades
Sewer Fund
SewerMCES SAC Charges74,951adjust to 2022 Met Council estimate
SewerExcelsior sewer charges0charges are being reviewed
SewerMachinery and Equipment15,000pressure transducers lift station
SewerOther Improvements25,000SCADA system upgrades
Storm Water Fund
Storm WaterBond Interest8,768interest on 2020-2021 bonds included
Recycling Fund
RecyclingContractual Services41,600adjust to 2022 recycling contracted services
9
CITY OF SHOREWOOD
RESOLUTION NO. 20-107
ADOPTING THE PRELIMINARY 2022 GENERAL FUND
OPERATING BUDGET AND PROPERTY TAX LEVY
WHEREAS, City staff have presented the preliminary 2022 budget and property tax
levy at a work session in August 2021; and
WHEREAS, the City Council has reviewed the budget and property tax levy and
made modifications to each that reflect desired community service levels; and
WHEREAS, the City Council is required to approve and certify the proposed 2022
preliminary property tax levy to the Hennepin County Auditor by September 30, 2021;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. The 2022 Preliminary General Fund Budget is hereby set at $5,932,098.
2. $6,173,291 is to be levied for 2021 ad valorem property taxes, collectible in
2022 upon all taxable property in the City of Shorewood. Individual fund
property tax levies are as follows:
General Fund $5,207,853
Debt Service Funds (EDA):
2017A Public Project Lease Revenue
Refunding Bonds $96,065
Debt Service Funds (City):
2020A G.O. Street Reconstruction Bonds $232,482
2021A G.O. Street Reconstruction Bonds $282,891
Capital Project Funds:
Equipment Replacement $118,000
Street Improvements $118,000
Park Improvements $118,000
$6,173,291
3. The Finance Director is hereby instructed to transmit a certified copy of this
resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of
September, 2021.
__
ATTEST: Jennifer Labadie, Mayor
_____________________________________
Sandie Thone, City Clerk
10A.1
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Project Update for Strawberry Lane Reconstruction and Trail,
City Project 19-05
Meeting Date: Monday, September 13, 2021
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: None
B
ackground: On July 27, 2021, staff presented information to the city council for the
Strawberry Lane project, whichincluded information on the proposed sidewalk/trail and
an alternate roadway alignment. The alternate roadway alignment on the south end
shifted the roadway approximately 6 feet west to avoid impacts to the front yards or
residents on the east, and therefore require easement acquisition from four additional
property owners on the west side and south of the Lake Minnetonka Regional Trail.
Prior to and during the council meeting residents voiced their concerns related to the
impacts to adjacent residents, the number of trees impacted for the project, safety along
the corridor, amongothers. Based on the feedback, the council directed staff to
develop alternatives that would consider different roadway alignments and widths.
Staff has taken the feedback received by the residents and council and began gathering
information and developing multiple street alternatives. The process involves creating
geometric layouts for each option and determining preliminary construction limits. Then
using these limits to evaluate impacts to trees and also provide more detailed context as
to the overall safety throughout the corridor. The evaluation will also include updated
project cost information, easement needs, and other performance-based design
characteristics such as quality of service, reliability, accessibility, infrastructure integrity,
ease of use, visual quality, and fit of context and community.
Staff has been working through this process, but in order to be able to meet the timeline
for bidding the project in the spring, the deadline to begin preparation of those final
plans and specifications is quickly approaching. Due to this additional process at this
stage of design, it is recommended to shift the proposed construction to the summer of
2023 instead of 2022 as currently proposed. This will allow for further input and
discussion between residents and the city, as well as proper coordination timelines with
other involved parties such as private utilities and permitting agencies. Moving the
project to 2023 will not impact the city’s capital improvement plan.
W
e anticipate the above information will be prepared by October 15, 2021. When the
information is ready, the city will share the information with the residents and council
and host an open house and explain the details of each alternative.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1