21-153 Approving a Donation PolicyCITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21 —153
A RESOLUTION APPROVING A DONATION POLICY
WHEREAS, the city receives requests for contributions and donations to organizations
that host events open to the public; and,
WHEREAS, the city recognizes that these events are important to create and support a
sense of community; and, ,
WHEREAS, the city has the duty to ensure that public monies are to be spent for a
public purpose and for the benefit of Shorewood residents,
NOW THEREFORE, BE IT RESOLVED by the Shorewood City Council, that in order to
establish accountability for the use of donated public funds, the City Council hereby
approves the attached donation policy.
Adopted this 121h day of October, 2021.
ay 11
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JeffniferVLabadie, Mayor
ATTEST:
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Sandie Thone, City Clerk
Minnesota Statute permits the city to make donations to certain organizations or for activities, provided
they meet the definition of a "public purpose expenditure." The definition of a public purpose evolves
over time through Legislative action, court decisions, and State Auditor or State Attorney General
Opinions.
Individuals or organizations requesting a donation shall complete the form provided by the city. Once
completed, the initial criteria the city will use to determine if a request for a donation or contribution is
an allowable public expenditure is to review the request using the following table:
Test/Question
Answer
Public xpen'diture -
Public expenditure,
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Aut ized
1. Does a statute specifically authorize
Yes
X
the specific expenditure?
No
X
2. Does the expenditure benefit the
Yes
X
community as a whole?
No
X
3. Is the expenditure directly related to
Yes
X
the function of government?
No
X
4. Does the expenditure has as its
Yes
X
primary objective the benefit of a
private interest?
Should the request receive a yes on the initial review, staff will examine the request in greater detail to
determine and articulate the basis that the donation can be brought to the city council for
consideration, or the reason why the donation cannot be considered and inform the applicant.
The City Council finds that establishing conditions and requirements for the use of city donated funds is
necessary to ensure the funds are used for the benefit of Shorewood residents. If the donation is
determined to be an allowable expenditure on the part of the city, as a condition of City Council
approval, the requestor and the organization receiving the donation, agree to be bound by the
conditions listed in this policy, as it may be amended from time to time, or any other conditions the City
Council may determine at the time they are considering the request.
1. All donations must be for activities that are available to the residents of Shorewood.
2. All donation requests must be made at least 90 days in advance of the event.'
3. The city council shall give priority consideration to events or activities that occur within
Shorewood.
4. A follow-up report shall be made to the city council within 30 days of the conclusion of the
event or activity that received a city contribution.
Request for Donation
Name of Organization
Name of person completing form
Address of Organization
Street
Type of donation Cash ❑ In -Kind ❑
Requested Donation Amount $
Name or Description of Event where funds will be used
(attach any literature produced about the event)
Location of event
What will funds be used for (be specific)
Date
City
By making this request, I understand and agree to the following conditions:
1. All donations must be for activities that are available to the residents of Shorewood.
2. All donation requests must be made at least 90 days in advance of the event.'
3. The city council shall give priority consideration to events or activities that occur within Shorewood.
4. A follow-up report shall be made to the city council within 30 days of the conclusion of the event or activity that
received a city contribution.
5. Donated funds shall not be used for purchases of alcohol, or any other purchases not permitted by state statute.
6. The organization receiving a donation shall provide the city a year-end detail report of activities, including revenues
and expenditures of the organization, upon request by the City.
Signature Date
FOR STAFF ONLY
Is request allowable: YES NO
Statutory Authority