01-10-22 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 10, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of December 13, 2021 Minutes
B. Approval of the Verified Claims List Claims List
C. Approval of the Residential Recycling Communication/Recycling Coordinator Memo
Funding Policy from Hennepin County Resolution 22-001
D. 2022 Mileage Reimbursement Rate City Clerk/HR Director Memo
E. Out of State Travel Policy Approval City Clerk/HR Director Memo
F. Approval of Grant from the Twins Community Fund City Administrator Memo
Resolution 22-002
G. Approval of Change Order No. 1 for Silverwood Park Planning Director Memo
Improvements, City Project 21-05 Resolution 22-003
H. Accept Arctic Fever Donation from American Legion Park and Rec Director Memo
Post 259 Resolution 22-004
I. 2021 Deer Management Report City Administrator Memo
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
J. Accept Hennepin County SCORE Grant for Communications/Recycling Coordinator Memo
Organics Drop-off Sites Resolution 22-005
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please
identify yourself by your first and last name and your address for the record. After this introduction, please limit your comments to
three minutes. No action will be taken by the council on this matter, but the mayor or council could request that staff place this matter
on a future agenda. (No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Approve Plans and Authorize Advertisement for Bids for City Engineer Memo
Grant Street Drainage Improvement Project, City Project 18-04 Resolution 22-006
9. GENERAL/NEW BUSINESS
A. 2022 Annual Appointments and Designations City Clerk/HR Director Memo
Resolution 22-007
B. City Council Salaries City Administrator Memo
10. STAFF AND COUNCIL REPORTS
A. Staff
1. COVID Testing Follow-up City Administrator Memo
2. 2022 Tree Sale Communication/Recycling Coordinator Memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 13, 2021 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:01 P.M.
PLEDGE OF ALLEGIANCE
A. Roll Call
Present. Mayor Labadie; Councilmembers Siakel, Gorham, and Callies; City Attorney
Keane; City Administrator Lerud; City Clerk Thone/HR Director; Finance Director
Rigdon; Planning Director Darling; Director of Public Works Brown; and, City
Engineer Budde
Absent: Councilmembers Johnson and Siakel
B. Review Agenda
Gorham moved, Callies seconded, approving the agenda as presented. All in favor, motion
passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Councilmember Callies asked about J, the Warming House Closure. She explained that the City
had received an e-mail from a resident this morning who uses the warming house and noted that
she felt that his e-mail contained some good points that there really are not very many people in
there at any given time.
Public Works Director Brown explained that part of the challenge is that the City has to ensure
that there is a safe workplace for the City’s employees. He stated that it is very difficult to socially
distance in the warming houses, especially the Cathcart warming house.
Mayor Labadie stated that when this was discussed previously, a point was made that there is no
re-circulating air in the either of the warming houses.
Callies moved, Gorham seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of November 22, 2021
B. City Council Retreat Work Session Minutes of November 30, 2021
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DECEMBER 13, 2021
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C. Truth-in-Taxation Public Hearing Minutes of December 6, 2021
D. Approval of the Verified Claims List
E. Approve Holiday Schedule
F. Approve 2022 City Council Meeting Schedule Adopting RESOLUTION NO.
21-143, “A Resolution Setting the 2022 Regular City Council Meeting
Schedule for the City of Shorewood.”
G. Approve 2022 City Master Fee Schedule, Adopting RESOLUTION NO. 21-144,
“The 2022 City Master Fee Schedule.”
H. Approve COVID Leave Extension, Adopting RESOLUTION NO. 21-145, “A
Resolution Approving COVID Leave Extension for Shorewood Employees.”
I. Accept Resignation of Emma Notermann and Approve Recruitment for
Planning Technician Position
J. Approve Warming House Closure, Adopting RESOLUTION NO. 21-146, “A
Resolution Approving Warming House Closures at Cathcart Park, 26655
nd
West 62 Street and Manor Park, 20630 Manor Road.”
K. Approve Arctic Fever Donation from Bolton & Menk, RESOLUTION NO. 21-
147, “A Resolution Accepting Donations to the City of Shorewood 2022
Arctic Fever Event.”
L. Approve Encroachment Agreement for 5350 St. Albans Bay Road, Adopting
RESOLUTION NO. 21-148, “A Resolution Approving an Encroachment
Agreement for the Property at 5350 St. Albans Bay Road.”
M. Approve Encroachment Agreement for 25165 Bentgrass Way, RESOLUTION
NO. 21-149, “A Resolution Approving an Encroachment Agreement for the
Property at 25165 Bentgrass Way.”
N. Approve 2022 Non-Union Wages
O. Extension of Final Plat Approval – Excelsior Woods at 20325 Excelsior
Boulevard for Red Granite Construction, LLC, Adopting RESOLUTION NO.
21-150, “A Resolution Approving an Extension to the Final Plat Approval for
Excelsior Woods for Property at 20325 Excelsior Boulevard.”
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
Anna Quady, 23675 Smithtown Road, stated that she would like to discuss a trail along County
Road 19/Smithtown Road, from Smithtown Crossing to the Shorewood/Excelsior City limit. She
stated that this project was outlined in the 2011 Comprehensive Trail Plan and was given a priority
of being done in the next five to ten years, however it does not appear to be moving forward. She
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DECEMBER 13, 2021
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asked the Council to consider prioritizing this project and explained that she feels it is a really
important project for connecting places around the City and will also help address safety concerns
in the area. She stated that this trail would also connect two existing trails in the area. She
reiterated her request that the Council prioritize this project to be completed in the near future.
Mayor Labadie noted that this trail is on the Trail Plan but explained that the City had not yet
completed all the trails in Phase One and noted that some of the trails have shifted in priority.
She explained that the next proposed trail is on Strawberry Lane which will provide some trail
connections in the area. She stated that the City has not forgotten about the trail along Smithtown,
but some of the plans have shifted around a bit.
Public Works Director Brown stated that the City is always looking at the CIP and what funds are
available and explained that they are also working on seeking DNR grants for trail construction.
Greg Larson, 25535 Birchwood Circle, shared his concerns about environmental health and the
integrity of the local government. He explained that six or seven years ago, the Council passed
a resolution that stated that the City would refrain from the use of systemic pesticides on City
property. He stated that the City was proclaimed to be a leader in eliminating toxic pesticides.
He stated that while the resolution was directed at bees and pollinators, he assumed that this also
meant that the City would be safe for bees, dogs, and people. He stated that he believed the
resolution was a promise that the City made to keep the public safe from hazardous pesticides.
He explained that he has found invoices and information that systemic pesticides were sprayed
at least three times on Freeman Park. He stated that the Council had approved spraying a
pesticide called LESCO Three-Way on the fields at Freeman Park. He noted that additional
applications of this pesticide as well as glyphosate, which is also known as ‘Round Up’ were
sprayed during the summer and autumn of 2021. He gave some background information on the
pesticides mentioned, and lawsuit settlements.
She thanked him for bringing this issue to the Council’s attention and explained that the City was
the first in the State to pass the “Bee Safe” resolution relating to pesticides and explained that at
that point in time, it was relating primarily to bees. She stated that the Council will be meeting
with the Public Works Department to discuss this issue and will look into the concerns raised by
Mr. Larson. She stated that they also plan to reach out to the Bee Safe organization as well
because the City is looking for educational opportunities surrounding this issue. She asked Mr.
Larson to provide copies of the information and statistics that he shared this evening to the
Council. She assured Mr. Larson that the City is taking this issue seriously and taking steps to
ensure that the City’s practices meet the language of the resolution and that employees and staff
have the proper education about this issue.
Sandy Ahlstrom, 6085 Riviera Lane, explained that she would also like to express her concern
about the spraying. She stated that she was part of the Bee Safe lawns program when it began
and helped plant clover because she is a gardener for the University of Minnesota and was very
excited to see what the City was doing. The Bee Safe lawns program brought a lot of credit to
the City which was great because they encouraged other towns to consider this program. She
stated that through her work with the University of Minnesota, she worked with Metro Blooms to
ensure that small lakes in the Minneapolis were safe. She stated that she is hopeful that
Shorewood can be connected with Metro Blooms for this same kind of project. She gave an
overview of what was done in an effort to protect Powderhorn Park and explained that after they
were done, there was a noticeable improvement. She stated that the City has to be safe and
hoped that the Council will come back to this issue and review it carefully, and reiterated her
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DECEMBER 13, 2021
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suggestion that the City connect with Metro Blooms to work with Public Works and others in the
City to help protect the area water.
Mayor Labadie thanked Ms. Ahlstrom for the various work she has done throughout the
community.
Councilmember Callies stated that she does not want to travel too far down the path in discussing
this issue tonight, because it is not on the agenda. She suggested that it would be more
appropriate to place it on the agenda in order to allow people the opportunity, with notice, to speak
to this issue.
Mayor Labadie stated that she agreed and asked that it be put on a future agenda and properly
noticed for discussion. She noted that the City is constantly reviewing different practices and
policies and gave an overview of the treatment that was used on the pond in Manor Park.
Councilmember Gorham stated that he would like this to be addressed sooner rather than later
because there are some residents who are very upset about this issue. He stated that he does
not want to just let it linger and would like to see it wrapped up in a public forum.
Mayor Labadie noted that due to the upcoming holiday, the Council will not be meeting on
December 27. She stated that there will be two meetings in January and asked if staff could put
this issue on the agenda for the second meeting in January.
Public Works Director Brown agreed that could happen.
Mayor Labadie assured the residents that there will be conversations between the Council, staff,
and residents about this issue because there had already been some meetings that have been
set up.
There was a resident on Zoom that raised their hand to speak to the Council.
Alan Yelsey, 26335 Peach Circle, noted that the City has known that they have been in violation
of its Bee Safe resolution for at least six months. He stated that this issue, with evidence, has
already been presented to the Council. He explained that Public Works Director Brown has
provided evidence to residents that the City has been using these pesticides for up to twelve
years. He stated that the City has violated the trust of the citizens and while he was glad to hear
that the Council will consider it in the near future, he felt it later than it should have been. He
quoted from a recent Nobel Peace Prize winner regarding facts, truth, trust, shared reality, and
democracy. He stated that the Council has lost his trust by the way they have handled this
particular situation and feels that it is intolerable that they have ignored this information for this
length of time. He stated that the Council also does not deal with Matters from the Floor speakers
consistently or fairly and explained that sometimes they talk over people, have the last word,
respond to one and not the others. He stated that it is not acceptable that people are treated
differently and expressed his disagreement with the three-minute rule for being allowed to speak
because it is impossible for there to be any discourse about critical issues in that limited
timeframe. He referenced the Data Practices Act and stated that the City does not give residents
all the information they need and feels the things related to pesticide use should not have to dug
out because they deal with public safety, in particular relating to water, children, and animals. He
stated that he is very disappointed and asked that the Council not ever attempt to defend
themselves by saying they did not know about this, because that is not true.
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DECEMBER 13, 2021
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Guy Sanschagrin, 27725 Island View Road, stated that he would like to cede his three minutes to
Mr. Greg Larson because he was going to discuss some important issues that he feels should be
heard sooner, rather than later, by the public.
Mayor Labadie stated that ceding time is not a practice that the Council typically does and
explained that, with something of this importance, it does need to be noticed and placed on the
agenda for the public.
4. PUBLIC HEARING
A. Vacation of Easements at 24640 Bentgrass Way
Planning Director Darling explained that this is a request to vacate an existing twenty foot drainage
and utility easement that was originally dedicated to protect a drainage swale. She noted that
this property is located at 24640 Bentgrass Way within the Minnetonka Country Club subdivision.
She stated that an inspector had noticed construction of a patio without permits which was
constructed within the easement area and into the drainage swale. She stated that the applicants
are proposing to reposition the swale north of the existing location so the patio can stay where it
was constructed. She stated that in order to correct the easement, the existing easement would
need to be vacated and a new easement dedicated and noted that the vacation would only affect
this property. For the Public Hearing, staff recommends the Council take public testimony, but
not taking action until item 7B, where the resolution is being presented.
Mayor Labadie opened the Public Hearing at 7:35 p.m.
Trask Angel, 16070 Quay Street NW, Andover, stated that he is assisting the Chu’s on their patio
project. He stated that the patio was constructed, at his fault, because he did not know that the
easement was there. He stated that Planning Director Darling has been outstanding in assisting
them in their efforts to backtrack and navigate this process. He noted that moving the easement
has been approved by Carlson McCain and they have redone the survey to move it north. He
repeated the point made by Planning Director Darling that this does not impact the properties on
either side of this address. He stated that City Engineer Budde and Planning Director Darling
have looked at the new easement location and found it to be adequate.
Councilmember Gorham asked if his understanding was correct that there would be a buried
drain, non-functioning, under the patio.
Mr. Angel stated that the easement will be moved further north of the patio and will completely
avoid the area completely. He noted that there is no infrastructure running underneath the patio
and is simply a swale. He reiterated that Planning Director Darling had been outstanding to work
with them in assisting their efforts to navigate through this situation and expressed his
appreciation to her for her efforts.
There being no additional public input, Mayor Labadie closed the Public Hearing at 7:38 p.m.
5. REPORTS AND PRESENTATIONS
A. Employee Recognition of Service
Julie Moore – 20 years
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 13, 2021
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Bruce Stark – 20 years
Greg Lerud – 5 years
City Clerk/HR Director Thone expressed the City’s appreciation for the years of service and
contributions made by Greg Lerud – City Administrator, Julie Moore – Communications/Recycling
Coordinator, and Bruce Stark – Light Equipment Operator.
Mayor Labadie explained that these individuals would be receiving a token gift at a later date and
shared about each of them related to their dedication and service to the City.
Councilmember Gorham stated that Shorewood is a small City that also has a small number of
staff members. He stated that he thinks part of why this is such a good City is because it has
really strong staff members. He noted that having people stick around and provide great service
is a real credit to them and the City.
6. PARKS
7. PLANNING
nd
A. Variances to Front Setback and for a 2 Driveway
Location: 4990 Shady Island Point
Applicant: Zehnder Homes, Inc.
Planning Director Darling explained that this is a request for two variances for property located at
4990 Shady Island Point to construct a new home. She stated they are requesting a ten foot
variance to allow the new home to be twenty-five feet from the front property line rather than the
required thirty-five feet, and a variance to allow a second driveway. She explained that the
property is unique in that it is accessed by a very narrow public road, which is not much larger
than a driveway. She stated that there is no parking allowed on the roadway, nor would it be
possible. Staff had originally found no unique criteria to justify the approval of the variances,
however, the roadway itself is grounds to support the second driveway connection. She noted
that on the day of the Planning Commission meeting, the homeowner submitted a letter outlining
the concerns that moving the home back would require the removal of a large, mature, catalpa
tree and could place the home in an area closer to the floodplain which may have poor soils. She
explained that staff followed up with the applicant and found that the ground water is high on the
property and the proposed home location is just about six feet above ground water and the City’s
minimum is four feet. The Planning Commission voted three in favor of recommending approval
of the variance with one opposed and cited the unusual situation of locating the home farther
away from the lake than is typical and farther from Shady Island Point than the current home is
positioned. She noted that the minutes of the meeting are attached to the staff report for review.
Staff has received two letters of support for this request.
Councilmember Gorham asked for a review of the statements Planning Director Darling made
regarding groundwater.
Planning Director Darling reiterated that the new home is proposed to be almost six feet above
the existing groundwater, but they expect that the groundwater, as they approach the lake and
the grades start to drop, would be higher. She noted that there have not been any soil borings
taken to support this idea.
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DECEMBER 13, 2021
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Councilmember Callies stated that she had the same questions and noted that it would be
possible to test the soils.
Eric Zehnder, 4400 Bluebell Trail S, Medina, stated that one thing that Planning Director Darling
neglected to mention is that following their submittal of more information, staff also recommended
approval of this request. He stated that they did soil borings where they would like to place the
house, but did not do them closer to the lake. He stated that because of the grade changes, the
home would have to go lower as it is pushed further back, so it will get closer to ground water.
He stated that the catalpa tree is a beautiful tree and the homeowner’s would really like to keep
it. He stated that the current home is about five feet from the road and their proposal is for it to
be twenty-five feet from the roadway. He stated that because the home is at an angle, only half
of it will be within the setback and half will not, so twenty-five feet is the closest a portion of the
home will be to the roadway.
Jennifer Patel, 4990 Shady Island Point, explained that the way they are proposing for the house
to be situated on the property is twenty-five feet back from the road where their current home is
only five feet back from the roadway. She stated that saving the tree and the greenery in that
area is incredibly important to her and noted that this tree was one of the reason that they
purchased the home four years ago. She stated that they have had an arborist tell them that it
may be close to one-hundred years old. She stated that allowing them the additional ten feet will
really make a huge difference in allowing them to save that tree.
Councilmember Gorham asked if the other homes in the area were fairly compliance with the
setback requirements.
Planning Director Darling stated that they were compliant with the setback from the street, but
several of the homes are closer to the lake than would be permitted under current ordinances.
She explained that those homes were likely conforming at the time they were built.
Councilmember Callies stated that the point made about the road is fair because anybody who
has driven out there knows it is very difficult to navigate and agrees that this lot has some
particular attributes that seem significant, including the tree and the way they are situating the
home on the lot. She stated that the resolution does not have findings of fact stating those items
and would like to see those included.
Councilmember Gorham stated that he would agree that there is uniqueness to the site and the
second driveway seems within the boundaries for acceptance of the variance request. He stated
that he does not consider the tree a hardship nor the minimizing or decreasing the setback a valid
point, because this is new construction. He stated that the tree is a nice tree, but does not create
a hardship. He stated that, to him, it boils down to the fact that there is no documentation of the
ground water issues and explained that he would like to know more about it and without that, he
thinks he would vote against granting this request.
Mayor Labadie noted the unusual circumstance of only having three Councilmembers present at
tonight’s meeting. She asked if Councilmember Gorham was stating that he was unable to vote
this evening without more information related to the ground water.
Councilmember Gorham stated that without the information relating to ground water, he would
vote against it. He stated that if they would like to study more and submit that information that
would be their decision.
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DECEMBER 13, 2021
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Councilmember Callies stated that a ‘hardship’ does not need to be shown, but instead, a
‘practical difficulty’ and she feels those were addressed. She reiterated that she would like to see
the resolution language stated in a way that supports those practical difficulty factors, for example,
reducing the non-conformity, the tree, the ground water table. She stated that she would tend to
be in support of the request, with the addition of this language to the resolution. She stated that
this is not being done for economic reasons, nor will it impair the neighbors in any way, and is
generally consistent with the neighborhood. She stated that the other nearby homes may conform
more the setback from the street, but not in their proximity to the lake.
Planning Director Darling called the Council’s attention to Paragraph B, under Conclusions, in the
resolution that includes the language and information Councilmember Callies was requesting.
She stated that she had itemized some things out in more of a narrative form rather than list form.
Mayor Labadie asked if this item needed a simple majority of the Council.
City Attorney Keane confirmed that this time would need a simple majority of the members
present.
Callies moved, Labadie seconded, Adopting RESOLUTION NO. 21-151, “A
nd
Resolution Approving a Variance to Front Setback and to Allow a 2 Driveway for
Property Located at 4990 Shady Island Point.” Callies and Labadie in favor.
Gorham opposed. Motion passed.
B. Vacation of Easement
Location 24640 Bentgrass Way
Applicant: Hope and Matt Chu
Planning Director Darling reminded the Council that this application was what was discussed
earlier at the Public Hearing and is a request from property owners to move an easement in order
to accommodate a new patio. No additional comments from the public were made at the Public
Hearing. Staff recommends approval of the request, subject to the applicant submitting an
executed copy of the new easement prior to recording the vacation.
Gorham moved, Callies seconded, Adopting RESOLUTION NO. 21-152, “A Resolution
Vacating Drainage and Utility Easement for Property Located at 24640 Bentgrass Way,
subject to the applicant submitting an executed copy of the new easement prior to
recording the vacation.” All in favor, motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Review Bathymetric Surveys for Ponds in Shorewood
City Engineer Budde Brown explained that in October of 2020, the City Council gave approval to
complete a bathymetric survey of the existing stormwater ponds. He explained that this survey
is completed by taking out a kayak and sonar equipment to read the bottom in order to understand
how much sediment has accumulated. He noted that the standard practice is that a pond can
handle fifty percent sediment and then at that point it should be cleaned. The typical expectation
is that this will take twenty years, however it can vary depending on the watershed and upstream
maintenance practices. He stated that they had originally thought that there were 44 basins,
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DECEMBER 13, 2021
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however they found that some were wetlands and some were privately owned. He stated that
they were able to narrow it down to thirteen ponds that they knew the City had responsibility for
and that they had reasonable access to. He explained that they did the bathymetric surveys for
those thirteen ponds and found that sediment accumulation was between zero and sixteen
percent. He stated that they did take sediment samples from six ponds. He stated that the ponds
adjacent to the Glen/Amlee/Manitou project was cleaned this past week and the one near
Strawberry Lane will be cleaned as part of that project in 2023. He stated that the samples from
three of the other ponds showed that they had a low level of contamination and can be used for
residential fill. He noted that the full Pond Sample Report is available on the City website and
highlighted some of the data from the survey. He noted that there were a few ponds that they
were unable to access which means that they were not functioning in the manner they would like
which is why staff is recommending some maintenance to these ponds. He stated that the next
step will be to communicate with the adjacent residents because in some cases, the work can be
fairly invasive depending on its location. He explained that the City has already budgeted
$150,000.00 in the annual CIP for annual storm pond maintenance.
Councilmember Gorham asked how many years have passed between the original information
and now, for Pond #7.
City Engineer Budde stated for the Pond #7 it has been about twenty-six years and the pond has
only gathered fifteen percent sediment in that amount of time.
Public Works Director Brown noted that he is thankful that the City has moved away from more
of a reactive position and is being proactive by doing these surveys. He stated that staff is
ecstatic to see that the other ponds it the City do not have the level of contaminants that were
found in Manor Pond.
City Engineer Budde noted that it will take staff about six months to figure out the nuances of
ownership of the remaining ponds. He stated that the City could take a look at those next year,
but feels that they could also wait five to ten years without having any problems.
Public Works Director Brown stated that he feels ten years is a good check point and would follow
with some of the other plan updates in the City.
Councilmember Callies noted that the report was interesting and easy to understand.
Mr. Yelsey stated that he would not be limited to just one question. He stated that if the Council
does not want to discuss this matter, he would ask why it is being presented in a public forum.
He stated that he feels this is a perfect example of the Council restricting democracy and refusing
to provide information to residents. Mayor Labadie noted that the length of the report shows that
the City is not attempting to refuse to provide information to its residents.
B. Birch Bluff Communications Plan
City Engineer Budde explained that staff has received a fair amount of feedback in the past about
engaging residents and getting feedback early on in the planning process for construction
projects. He stated that they are trying to do better and one option coming up for the Birch Bluff
Road and Lee Circle project is a Story Map. He stated that one of the benefits of this approach
is that it will allow some feedback to be tracked and residents to provide comments. He gave an
overview of how a Story Map process would work and noted that it essentially functions as a
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 13, 2021
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website and provides the project information. He went through a quick demo and reviewed some
of the features and elements that can be turned on or off within the Story Map.
Councilmember Callies asked when the Story Map will go live.
City Engineer Budde stated that essentially it is already live and if the Council approves it can be
pushed out to the public. He explained the ease of being able to make changes to it once it is
live. He stated that his intent was to promote it more after tonight’s meeting through social media
in order to start getting the feedback from residents.
Councilmember Callies stated that she thinks this is a good idea and noted that it appears to be
user friendly. City Engineer Budde stated that it is very user friendly and noted that it is also
available 24/7 days a week.
Councilmember Gorham noted that one thing that was communicated at the Council retreat was
that this Story Map would take the place of the information that is currently being placed on the
City website. City Engineer Budde stated that was correct and this would essentially become the
‘home page’ for the projects and as documents are prepared, links to those documents would be
provided within the Story Map.
Councilmember Callies asked if the plan was also to place signs in the area to inform people that
the project is coming. City Engineer Budde stated that will also be done most likely this winter so
residents know that the City is being proposed for 2023.
Councilmember Gorham asked how questions will be addressed. City Engineer Budde stated that
he and another Bolton & Menk staffer have administrative rights and could also provide that
access to another member of City staff to be able to provide some feedback to the questions. He
stated that he can go back in and provide a comment to any of the questions that have been
listed.
Councilmember Gorham asked if the answers to the various questions would need to be read
through line by line or if they would be pulled out and catalogued and disbursed. City Engineer
Budde stated that what he has seen in the past is that there are a fair number of initial comments
and then people either start liking or disliking the project. He stated that this program runs a report
at the end which lists every comments, and strings of comments, as well as how many likes and
dislikes it has. He stated that if they start seeing a lot of similar questions they can set up a
Frequently Asked Questions portion in the Story Map to address that issue.
9. GENERAL/NEW BUSINESS
A. Donation Policy
City Administrator Lerud explained that at the October 25, 2021 Work Session, the Council
directed staff to prepare a Donation Policy. He stated that the policy will layout how staff will
evaluate requests received and determine if there is a statutory authority to do it and once that is
done, the donation request would come to the Council. Staff recommends adopt of the policy, as
presented.
Councilmember Callies noted that she does not understand the difference between number four
and number six where the City is asking for reports from the organization. City Administrator
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 13, 2021
Page 11 of 13
Lerud stated that would be for organizations who have that type of a staff. He explained that there
could be organizations that do not have staff to do a detailed report on all their activities, so the
thirty day report would suffice. He stated that number six is geared toward larger organizations,
such as the Chamber of Commerce, and number four would be for smaller organizations that
would do the thirty-day report. Councilmember Gorham stated that perhaps the words ‘upon
request’ could be added to number six with relation to providing a year end report.
There was consensus of the Council to add ‘upon request’ to number six.
Gorham moved, Labadie seconded, Adopting RESOLUTION NO. 21-153, “A Resolution
Approving a Donation Policy, as amended to add additional detail to number six that a
year-end detailed report shall be submitted ‘upon request’.” All in favor, motion passed.
B. Adopt 2022 Property Tax Levy and General Fund Budget
Finance Director Rigdon explained that the City Council had certified a preliminary levy in
September of 2021 and held a Truth-in-Taxation meeting on December 6, 2021 which gave
residents an opportunity to weigh on this issue. He noted that the final levy needs to be submitted
to Hennepin County by year end in order to get it on the tax rolls for the upcoming year. He
highlighted a few items in the 2022 General Fund Budget and the Property Tax Levy.
Callies moved, Gorham seconded, Adopting RESOLUTION NO. 21-154, “A Resolution
Adopting the 2022 General Fund Operating Budget and Approving the Property Tax Levy
Collectible in 2022.”
All in favor, motion passed.
C. Adopt 2022 Shorewood Community and Event Center and Enterprise Fund
Budgets
Finance Director Rigdon explained that this item is just to formalize the budget, for internal
purposes, for the Shorewood Community and Event Center which is supported by the General
Fund and noted that the Enterprise Fund Budgets are supported by user fees.
Councilmember Gorham asked about the item for building improvements and asked if that was
built-up for known improvements or if it was just a budgeted amount dedicated to improvements.
Finance Director Rigdon explained that it is a bit of both. He stated that there is an initial document
that was put together a few years ago and the number was flat for a number of years. He stated
that there is a CIP plan with some specifically identified items for the next few years, but that still
being worked on.
Gorham moved, Labadie seconded, Adopting RESOLUTION NO. 21-155, “A Resolution
Adopting the 2022 Shorewood Community & Event Center Budget and 2022 Enterprise
Fund Budgets.”
All in favor, motion passed.
D. Adopt 2022-2031 Capital Improvement Plan and 2022 Capital Project Fund
Budgets
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 13, 2021
Page 12 of 13
Finance Director Rigdon explained that this is the City’s ten year CIP which is renewed annually.
He gave a brief overview of the largest areas that are included in the CIP and outlined the change
in plan after 2024 to take a breather every other year going forward to 2037 in order to give the
City a bit more financial stability.
Councilmember Gorham noted that it appears as though the last page has not been updated
because it still shows 2022-2031. Finance Director Rigdon explained that currently, that page is
looking at putting the projects for 2022-2023 in motion. Councilmember Gorham stated for people
looking at the 2022-2031 plan, they should know that the City is reorganizing it to lay it out over
fifteen years in order to take on less debt service impacts. Finance Director Rigdon stated that
was correct and noted that City Engineer Budde and the Public Works Department have looked
over the plan and are in agreement with it.
Councilmember Gorham stated he just did not want anyone to be confused by the last two pages.
Callies moved, Gorham seconded, Adopting RESOLUTION NO. 21-156, “A Resolution
Adopting the 2022-2031 Capital Improvement Plan and 2022 Capital Project Fund
Budgets.”
All in favor, motion passed.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Planning Director Darling noted that staff has issued the last permits for the new homes in the
Minnetonka Country Club.
City Attorney Keane noted that this will be his last City Council meeting and thanked the residents,
Councils, both past and present, and staff for the privilege and honor of serving the City of
Shorewood since 1993. He stated that the Council and City staff have consistently made smart
policy decisions and have always been dedicated to the best interests of the community with
regard to fiscal management, public safety, parks/trails, public works, city hall, and the community
center. He stated that he is committed to providing a smooth transition. He noted that Shorewood
is a wonderful City and explained that he would miss all the friends and colleagues that he has
made over the last twenty-eight years.
The Council and staff expressed their appreciation to City Attorney Keane for his dedication and
service to the City.
B. Mayor and City Council
Mayor Labadie stated that there has been a new Police Chief hired for the South Lake Minnetonka
Police Department, Brian Tholen, who will be coming from the Edina Police Department where
he has been for the past twenty-six years. She stated that the City of Deephaven has filled their
vacancy from their mayors unexpected passing. She explained that a Councilmember was
appointed as mayor and a member of the Planning Commission was appointed to fill that Council
vacancy.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 13, 2021
Page 13 of 13
11. ADJOURN
Gorham moved, Callies seconded, Adjourning the City Council Regular Meeting of
December 13, 2021, at 8:45 P.M. All in favor, motion passed. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: January 10, 2022
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
67166 - 67214 & ACH 704,495.85
Total Claims $704,495.85
th
We have also included a payroll summary for the payroll period ending December 20, 2021 and January
nd
, 2022
2
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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58 9:,L6&@A"
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2C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Approval of 2022 Residential Waste Reduction and Recycling Funding Policy
Meeting Date: Monday, January 10, 2022
Prepared by: Julie Moore, Communications and Recycling Coordinator
Attachments: Resolution 22-001
Background: The Hennepin County Board approved a policy for recycling funding for cities within their
jurisdiction for January 1, 2022, to December 31, 2025. The goal of the policy is to financially assist cities
in creating waste reduction goals and to help the county achieve a 75% recycling rate by 2030.
City recycling programs play an important role in the solid waste management system. The county has
funded city programs for over 30 years and will use this policy to make available all SCORE funds to cities
for residential waste reduction and recycling programs. SCORE funds will be dedicated to four different
purposes: 1) general funding for waste reduction and recycling programs, 2) curbside organics recycling
programs, 3) organics drop-off sites, and 4) multifamily waste reduction and recycling. Funds distributed
to cities for a calendar year will be based on SCORE funds received by the county in the state’s
corresponding fiscal year.
SCORE funds for this grant period are dedicated for the following purposes:
1. General funding for waste reduction and recycling programs
2. Curbside organics recycling programs
3. Organics drop-off sites
4. Multifamily waste reduction and recycling
Beginning in 2022, 40% of SCORE funds are provided for city waste reduction and recycling programs,
and 50% of SCORE funds for curbside organics recycling programs. Cities with a population of below
10,000 are allowed $3,300 for organics drop-off sites. The remainder is to be used for multi-family
recycling programs.
Recommendation/Action Requested:
Motion: Staff respectfully requests the city council accept the Hennepin County 2022-2025 Residential
Waste Reduction and Recycling Funding Policy agreement.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 2022-001
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION TO APPROVE THE 2022-2025 RESIDENTIAL WASTE REDUCTION
AND RECYCLING GRANT AGREEMENT WITH HENNEPIN COUNTY
WHEREAS, pursuant to Minnesota Statutes, Chapter 115A.552, Counties shall ensure that
residents have an opportunity to recycle; and
WHEREAS, Hennepin County Ordinance 13 requires that each city implement and maintain a
recycling and organics recycling program; and
WHEREAS, the Hennepin County Board at its October 26, 2021, meeting adopted a funding
policy to continue to fund cities within Hennepin County for the contract period of January 1,
2022, through December 31, 2025; and
WHEREAS, in order to receive grant funds, the City must sign the agreement; and
WHEREAS, the City wishes to receive these grant funds each year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota, that the City Council accepts the agreement as proposed.
BE IT FURTHER RESOLVED, that the City Council authorizes the Mayor, City
Administrator or his designee to execute such Residential Waste Reduction and Recycling Grant
Agreement with the County.
This resolution was passed by the City of Shorewood City Council on January 10, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
2D
MEETING
TYPE
Regular
City of Shorewood Council Meeting Item
Meeting
Title/Subject: 2022 Mileage Reimbursement Rate
Meeting Date: Monday, January 10, 2022
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Greg Lerud, City Administrator
Background: Minnesota law authorizes public entities to compensate or reimburse their
employees for mileage or to pay a monthly or periodic allowance, but not both.
Pursuant to the Shorewood Personnel Policy the city reimburses employees for mileage
in lieu of providing a monthly or periodic allowance for the use of their own vehicles for
work purposes.
Effective January 1, 2022, the IRS standard mileage rates for the use of a car (vans,
pickups or panel trucks) will be 58.5 cents per mile for business miles driven, up 2.5
cents from 56 cents in 2021. The standard mileage rate for business is based on an
annual study of the fixed and variable costs of operating an automobile.
Staff recommends that the city council adopt the practice of following the IRS standard
mileage rates for reimbursing employee mileage pursuant to the Shorewood Personnel
Policy.
Recommendation/Action Requested: Staff respectfully recommends the council
approve the practice of following the IRS standard mileage rates for employee mileage
reimbursement. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
Title/Subject: Council Out of State Travel Policy Annual Review
2E
Meeting Date: Monday, January 10, 2022
MEETING TYPE
Prepared by: Sandie Thone, City Clerk/HR Director
Regular Meeting
Reviewed by: Greg Lerud, City Administrator
Background: An Act by the Minnesota Legislature in 2005 imposed an obligation on
th
cities to establish an official travel policy for elected officials. On the 9 day of January
in 2006 Shorewood City Council adopted the attached policy for Out-of-State Travel by
Members of the City Council.
The policy addresses the requirements for the following:
1) When travel outside of the state is appropriate
2) Applicable expense limits
3) Procedures for approval of the travel
The policy is required to be reviewed and voted upon on an annual basis. The council
can choose to approve the attached policy or amend the attached policy. There have
been no amendments made to the Travel Policy since its adoption in 2006.
Recommendation/Action Requested: Staff respectfully recommends the council
review the attached Travel Policy, make amendments if desired and approve the Travel
Policy as is or as amended. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
OUT OF STATE TRAVEL POLICY FOR MEMBERS OF THE CITY COUNCIL
PURPOSE
The City of Shorewood recognizes that its elected officials may at times receive value
from traveling out of the State for workshops, conferences, events, and other
assignments. This policy sets forth the conditions under which out-of-state travel will be
reimbursed by the City.
GENERAL GUIDELINES
1. The event, workshop, conference, or assignment must be approved in advance
by the City Council at an open meeting and must include an estimate of the cost
of the travel. In evaluating the out-of-state travel request, the Council will
consider the following:
a. Whether the elected official will be receiving training on issues relevant to
the City or his or her role as the mayor or council member.
b. Whether the elected official will be meeting and working with other elected
officials from around the country to exchange ideas on topics of relevance
to the City or on the official roles of elected officials.
c. Whether the elected official will be reviewing a facility or function that is
similar in nature to one that is currently operating at, or under
consideration by, the City where the purpose for the trip is to study the
facility or function to bring back ideas for the consideration of the full
Council.
d. Whether the elected official has been specifically assigned by the Council
to visit another city for the purpose of establishing a goodwill relationship,
such as a “sister city” relationship.
e. Whether the elected official has been specifically assigned by the Council
to testify on behalf of the City at the United States Congress or otherwise
to meet with federal officials on behalf of the City.
f. Whether the City has sufficient funding available in the budget to pay the
cost of the trip.
2. No reimbursement will be made for attendance at events sponsored by or
affiliated with political parties.
3. The City may make payments in advance for airfare, lodging, and registration if
specifically approved by the Council. Otherwise, all payments will be made as
reimbursements to the elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and
incidental costs as follows:
a. Airfare will be reimbursed at coach rate.
b. Mileage will be reimbursed at the IRS rate. If two or more council
members travel by car, only one driver will receive reimbursement. The
City will reimburse for the cost of renting an automobile if necessary, to
conduct City business.
c. Lodging and meal costs are limited to those which are reasonable and
necessary.
d. Receipts are required for lodging, airfare, parking, and meals and should
accompany an expense report form. It is not necessary to have receipts
for public transportation, cabs and tips. The expense report shall be
submitted to the City Clerk or Finance Department for payment.
e. The City will not reimburse for alcoholic beverages, personal telephone
calls, costs associated with the attendance of a family member, rental of
luxury vehicles, meal expenses included in the cost of registration, or
recreational expenses such as golf or tennis.
5. Exceptions to this policy can be made by majority vote of the City Council.
6. This policy shall be reviewed by the City Council at its first meeting in January
each year, and amendments to the policy must be made by Resolution of the
City Council.
Policy adopted on January 9, 2006.
City of Shorewood Council Meeting Item
2F
Title/Subject: Approve Twins Community Fund Grant
Meeting Date: January 10, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Jared Shepherd, City Attorney; Twila Grout, Park and
Recreation Director
Attachments: Grant Agreement and Resolution 22-002
Background: The city has been contemplating a project at Field 2 in Freeman Park to
remove and replace the heaved chain link fence posts. The project is estimated to be
$30,000. City staff prepared a grant application to the MN Twins Community Fund to
assist with the cost. The city recently received word that our application was approved
and we will receive $10,000 toward the project.
Financial or Budget Considerations: In addition to grant funds, the Minnetonka Girls
Softball and Baseball Associations have each committed $1,000 toward the project.
The remainder will come from the park budget.
Recommended Action: Staff recommends approving the grant agreement by adopting
the attached Resolution by simple majority.
Next Steps and Timeline: The work will begin and be completed in 2022.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
H GREEMENT A RANT G 2021 ACILITY F OFTBALL S ASEBALL AND B OUTH Y OUNTY C ENNEPIN
Grantee Organization: City of Shorewood Grant Amount: $10,000
Address: 5755 Country Club Road
Shorewood, MN 55331
EIN: 416005142__________
Organization Contact: Greg Lerud Title: City Administrator
Daytime Phone Number: _____952-960-7905___________________
Project Name: Freeman Park Ballfield Repair
Brief Project Description: Removing and replacing the fence posts around Field 2 in Freeman Park.
Project Commencement Date: 06/01/2022 Estimated Project Completion Date: 09/01/2022
Do you agree to send a six month progress report (if your project is not completed) YES NO
by June 15, 2022? A progress report from will be included with your grant check.
Do you understand that you have 9 months to begin your project YES NO
and that if your project is not started by September 1, 2022 the Twins Community
Fund may ask you to return your grant money for disbursement to another applicant?
Do you agree to submit a final report, including receipts and photographs, when YES NO
your project is completed? Final report guidelines will be included with your check.
Are dedication ceremonies planned for the completed project? YES NO TBD
If yes, approximate date of ceremony: _________________________
The above organization agrees to:
Recognize all financial supporters of this program (Minnesota Twins Community Fund and its cornerstone
partners) in any public announcement of the grant
Assist the Minnesota Twins Community Fund in efforts to publicize the receipt of this grant
Display signage provided by the Minnesota Twins Community Fund in the form of a field plaque
Send a Six-Month Update Report detailing work on the field, if the project is not yet complete at that time
Send a final report describing how the Community Fund grant was used, receipts and “after” photos
following the completion of the project
Return to: Kristin Rortvedt – Minnesota Twins Community Fund
1 Twins Way -Minneapolis, MN 55403
E-mail: kristinrortvedt@twinsbaseball.com
RESOLUTION 2022-002
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION TO ACCEPT GRANT FROM THE MINNESOTA TWINS
COMMUNITY FOUNDATION
WHEREAS, city staff prepared a grant application to the Minnesota Twins Community
Foundation to assist with the cost to remove and replace heaving fence posts on Field 2 in
Freeman Park; and,
WHEREAS, the application was approved for a grant by the Twins Community Foundation,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota, that the City Council accepts the $10,000 and approves the agreement as presented.
th
Adopted this 10 day of January, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
2G
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Silverwood Park Playground Improvements;
City Project 21-05
Location: Silverwood Park at 5755 Covington Road
Meeting Date: January 10, 2022
Prepared by: Marie Darling, Planning Director
Attachments: Invoice and Background on Sonotube Install
Resolution 22-003
Background: At the April 21, 2021 Council Meeting, the City Council authorized the
purchase and installation of a new playground and awarded the playground install and
purchase from Minnesota-Wisconsin Playground.
During the installation of the playground, the contractor found that the pea gravel
remaining in the playground bed after demolition of the playground exceeded the depth
where installation could occur. The contractor asked for authorization to purchase
additional equipment and use more equipment than was initially agreed to in the
installation quote.
The additional equipment included the purchase and installation of sono tubes and to
hire a bobcat and additional labor hours to complete the specialized install. Delaying
the project to bring the demolition contractor back to the site to remove the additional
pea gravel would have meant higher costs, including costs to bring the contractor back
nd
to the site, a 2 mobilization fee for the playground installers and delayed the entire
install until spring due to the impending onset of freezing temperatures. It also would
have resulted in having to store the entire delivered playground over the winter instead
of simply the slides and related equipment as previously planned. Weighing the
alternatives, authorizing the sono tubes was the cheaper option.
Attached is the invoice for the installation of the playground, wood fiber and the
installation of the sono tubes. The playground and woodfiber were authorized under the
initial project authorization, and staff is requesting only after-the-fact Council
authorization of the sono tube related costs at this time.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial Considerations: The City has authorized $282,000 for this project and the
$6,077 would be an increase to cost of this project. After the initial authorization, the
City was awarded a $25,000 grant from Hennepin County Youth Sports Association.
Staff is currently exploring ways to avoid this type of cost overrun with the installation of
the swingsets in the spring.
Recommendation/Action Requested: Staff recommends approval and payment of
Change Order 1 in the amount of $6,077.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-003
A RESOLUTION TO APPROVE CHANGE ORDER #1
FOR SILVERWOOD PARK PLAYGROUND IMPROVEMENTS
CITY PROJECT 21-05
WHEREAS, the City has entered into an agreement with Minnesota Wisconsin
Playground (the Contractor) for installation of playground improvements for Silverwood
Park; and
WHEREAS, the project had an unexpected cost for installation due to the depth of the
pea gravel in the playground bed; and
WHEREAS, the Contractor agreed to bring in specialized equipment to the site to
stabilize the playground bed at a cost of $6,077 for equipment and labor; and
WHEREAS, the improvements have occurred to keep the playground installation on
track.
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approve Change Order No. 1, authorize payment in the amount of an additional
$6,077.00 to Minnesota-Wisconsin Playground.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of
January, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
2 H
MEETING TYPE
REGULAR
City of Shorewood Council Meeting Item
Title/Subject: Resolution Accepting American Legion Post 259 Donation to
Arctic Fever Event
Meeting Date: January 10, 2022
Prepared By: Twila Grout, Parks and Recreation Director
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and
§471.17 all donations or gifts of real and personal property, including donations for the
benefit of public recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash
amounts set forth below, for the purpose of the 2022 Arctic Fever Event being held on
January 15, 2022:
Name of Donor Amount
American Legion Post 259 $500.00
Financial Considerations: This donation will help to cover expenses incurred for the
2022 Arctic Fever Event.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Accepting Donations as Delineated in the Resolution to the 2022 Arctic
Fever Event and direct staff to send a thank you note to all donors.
Motion, second and two-thirds majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
RESOLUTION 22-004
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2022 ARCTIC FEVER EVENT
WHEREAS, the City of Shorewood is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and is authorized to accept gifts for the benefit of
their public recreational services pursuant to Minnesota Statutes section 471.17; and
WHEREAS, the following persons and entities have offered to contribute the cash amounts set
forth below to the city:
Name of Donor Amount
American Legion Post 259 $500.00
WHEREAS, the terms or conditions of the donations are to be used for the 2022 Arctic Fever
Event; and
WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as
allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and/or operate
services either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city’s
receipt of the donor’s donation.
Passed by the City Council of Shorewood, Minnesota this 10th day of January, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2I
Title/Subject: 2021 Deer Management Program Report
Meeting Date: January 10, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Attachments: Report from Metro Bowhunters Resource Base
Background: Following this memo is a report from Gary Anderson from Metro
Bowhunters Resource Base for 2021. There were three weekends in this year’s
program. There were 21 properties included in this year’s program. The city will
continue to examine the annual program to ensure that it meets the city’s needs as well
as balance the need to manage the deer population in Shorewood and protecting
private property, with those property owners who do not wish to participate in the
program or who do not want any hunting done. Staff has heard from residents on the
island about an ongoing deer problem. This year, there was one island parcel included
in the program, but it was not hunted during this past season. Staff will be working to
see if there are effective alternative methods of deer management on the islands.
Abbreviations for the attached report: AB = Adult Buck, AD = Adult Doe, BF = Buck
Fawn, DF = Doe Fawn
Financial or Budget Considerations: This program does not cost the city or
participating property owners any money.
Recommended Action: This memo is informational only and no action is needed on
the part of the Council.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
2021 SHOREWOOD DEER REMOVAL
BY
METRO BOWHUNTERS RESOURCE BASE
A total of 19 deer were taken by 16 hunters over the course of 7.5 days (3 weekends, ½ day on Friday). This year 1 hunter was
removed as per MBRB’s unrecovered deer policy.
Again this year as in the past, we were approached by residents not included in the hunt asking us to remove deer from their
property. They were directed to the city to be considered for future hunts.
Below are 2 charts showing the breakdown of deer taken by hunt period and hunt area (refer to map provided by city).
Hunt Deer
Period Shots Taken Hit Deer Recovered
1 9 9 8
2 6 6 5
3 6 6 6
Total 21 21 19
Hunt
2 2b 3 4 5 6 7 8 9 10 12 13 14
Area
1AD
Deer 1AB 0
0 1BF 1DF 1AD 0 1BF 2AB 0 1AB 1DF 0
taken 2DF
1DF
0 3 1 1 0 1 2 3 0 1 1 0 0
Total
Hunt
16 17 18
Area
1AD
Deer
3AD 0 1AB
taken
1DF
3 0 3
Total
Recommendations:
Continue with a management level Hunt and only hunt 2 or 3 weekends.
Do not allow someone to hunt their own property.
Continue searching for new areas with high deer concentration.
City of Shorewood Council Meeting Item
Title/Subject: Accept Hennepin County SCORE Grant for Organics Drop-off Sites
2J
Meeting Date: Monday, January 10, 2022
MEETING TYPE
Prepared by: Julie Moore, Communications and Recycling Coordinator
Regular
Reviewed by: Sandie Thone, City Clerk/Human Resources Director
Meeting
Attachment: Accept Hennepin County SCORE Grant for Organics Drop-off Sites
Background: Hennepin County SCORE dollars for recycling now include a large section for
organics. Staff recommends the city council accept the $3,300 in grant dollars from Hennepin
County and authorize their use to set up two organics drop-off sites for residents. The drop-off
sites are planned for Freeman Park and South Shore Community Park community gardens.
Both sites will be serviced by Republic Services and will have locked containers that interested
residents can access by registering with the city to participate in the program. Republic
Services will charge the city $125 per month per container which will be paid for with these
SCORE dollars. The City of Shorewood is working with the City of Deephaven to permit
Deephaven residents to use our drop-off sites if it is convenient for them. Shorewood residents
could also use the Deephaven drop-off site located on Minnetonka Boulevard in Deephaven.
City staff is working with other cities regarding similar shared sites to provide organics drop-off
locations that are convenient for residents. The City of Mound has also been contacted to
inquire about a joint drop-off for island residents, although this has not yet been secured.
Council Action Requested: Staff respectfully requests the acceptance of the Hennepin County
SCORE dollars in the amount of $3,300 for organics recycling to be used for organics drop-off
sites and to authorize the placement of organics drop-off containers at Freeman Park and South
Shore community garden sites. Approval of the Resolution by simple majority is required.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-005
RESOLUTION ESTABLISHING ORGANICS DROP-OFF
LOCATIONS IN CITY OF SHOREWOOD
WHEREAS, the City of Shorewood receives SCORE funds from Hennepin County to provide 1)
general funding for waste reduction and recycling programs, 2) curbside organics recycling
programs, 3) organics drop-off sites, 4) multifamily waste reduction and recycling; and
WHEREAS, the City of Shorewood being a city under 10,000 population will receive 40% of the
allotted funds for waste reduction and recycling programs and $3,300 to provide funding for
organics drop-off site expenses from Hennepin County; and
WHEREAS, the City of Shorewood is offered a locking organics drop-off container by Republic
Services, LLC, for $125 per month; and
WHEREAS, the City of Shorewood will provide two drop-off site locations to provide residential
organics drop-offs for no additional charge to residents; and
WHEREAS, the City of Shorewood will locate the drop-off sites at the two community garden
locations, one in Freeman Park and one in South Shore Community Park,
NOW, THEREFORE, BE IT RESOLVED that the City Council of Shorewood, Minnesota
hereby accepts the $3,300 funds from Hennepin County and will establish two organics drop-off
sites within city limits in 2022.
th
Passed and Adopted by the City Council on this 10 day of January 2022.
CITY OF SHOREWOOD
___________________________________
By: Jennifer Labadie
Mayor
ATTEST: ___________________________________
By: Sandie Thone
City Clerk
8A
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Grant Street Drainage –Approve Plans & Specs and Authorize
Bidding,City Project 18-04
Meeting Date: Monday, January 10, 2022
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Overview Figure, Plans, Agreements, Resolution
th
Background: On June 10, 2019, the City Council approved Barr Engineering to
perform a hydrological and hydraulics analysis for the Grant Street Project as shown on
the Overview Figure. That agreement was amended by City Council on July 12, 2020,
to allow for further review of solutions that would meet permitting requirements, improve
drainage upstream, and address drainage concerns from agencies downstream based
of the information provided to date.
It was ultimately decided to try and find additional storm water storage upstream to help
resolve the concerns at minimal cost. The solution that best meets the needs of the city
and all permitting requirements was to expand a private pond located at Our Savior’s
Lutheran Church site at 23290 State Highway 7. The city would take over the long-term
maintenance responsibility from the church and construct the basin large enough to
provide storm water rate control for a future building expansion that the church is
planning. In exchange for allowing the city to expand the pond, the church will also be
granting a permanent drainage & utility easement to all the city access rights for
construction and future maintenance.
Staff has coordinated with the Minnehaha Creek Watershed District (MCWD)and
received approval of the project. All other remaining permits are conditional of receiving
the MCWD permit and should be acquired prior to construction. The project requires
some impacts to wetlands located on and adjacent to the site. An agreement is
included to purchase wetland credits from a wetland bank to fulfill the permitting
requirement.
A portion of the parcel purchased by the Shorewood EDA to construct the stormwater
pond will be able to be resold for a future residential home after construction of the
ponding is complete.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial Considerations: Costs for this project have been budgeted forinthe City’s
Capital Improvement Plans and will be paid for fromStorm SewerUtility Fund. The
budget amount is $430,000 which includes construction, engineering, and administration.
The current engineers estimate for construction is $354,400.
Options: Staff recommends that the Council consider the following actions:
1. Approve the attached Resolution Approving the Plans & Specifications, and
Authorizing Advertisement of bids, for the Grant Street Drainage
Improvements, City Project 18-04.
2. Direct staff to modify the plans & specifications.
3. Take no action, at this time.
Recommendation/Action Requested: Staff recommends Approval of the Resolution
Approving the Plans & Specifications, and Authorizing Advertisement of Bids, for the
Grant Street Drainage Improvements, City Project 18-04.
Next Steps and Timelines:
Approve Plans and Specifications/Authorize Ad for Bid ........................January 10, 2022
Open Bids ..............................................................................................February 8, 2022
Award Construction Contract ...............................................................February 14, 2022
Begin Construction ............................................................................... …….March, 2022
Construction Substantially Complete ...................................................... ….July 31, 2022
Construction Final Completion …………………………………………..September 1, 2022
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-006
A RESOLUTION TO APPROVE PLANS & SPECIFICATIONS AND AUTHORIZE
BIDDING FOR THE GRANT STREET DRAINAGE PROJECT
CITY PROJECT 18-04
WHEREAS, the current Capital Improvement Plan (CIP) identifies improvements to
provide improved drainage at Grant Street in 2022; and
WHEREAS, staff and consultants have worked with associated permitting agencies to
review concept alternatives in which a recommended solution has been identified; and
WHEREAS, the recommended solution would construct a new storm water pond on a
parcel owned by the Shorewood EDA and expand an existing stormwater pond located
on the property of Our Saviors Lutheran Church; and
WHEREAS, the city would take over maintenance of the expanded storm pond located
on the church property and the church will grant a Drainage & Utility Easement to allow
for construction and future maintenance of the pond; and
WHEREAS, Barr Engineer has prepared final plans and specifications for the Grant
Street Drainage Improvements project to meet the permitting agencies requirements;
and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota approves the plans and
specifications and authorizes bidding of the Grant Street Drainage project, City
Project 18-04.
th
Passed by the City Council of Shorewood, Minnesota this 10 day of January 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-007
A RESOLUTION DESIGNATING 2022 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the
beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
1. That the following persons are appointed to the following offices and positions:
Acting Mayor: Councilmember ___________
Council Rep/Park Commission Liaison:
January – June 2021: Councilmember ___________
July – December 2021: Councilmember ___________
Council Rep/Planning Commission Liaison:
January – June 2021: Councilmember ___________
July – December 2021: Councilmember ___________
Council Liaison to SCEC Mayor Labadie _________
Council Liaison Metro Cities & League of MN Cities: Councilmember ___________
Alternate Metro Cities & LMC: City Administrator Lerud_____
Lake Minnetonka Communications Commission: Mayor Labadie ________
Alternate LMCC: Councilmember ___________
South Lake Minnetonka PD Coordinating Committee: Mayor Labadie ________
Alternate SLMPD CC: Councilmember ___________
Excelsior Fire District Board Member: Councilmember ___________
Alternate EFD Board Member: Councilmember ___________
Personnel Committee: Councilmember ___________
Councilmember ___________
Weed Inspector: Mayor Labadie-per State Statute
Assistant Weed Inspector: Greg Fasching/Chris Heitz
Electronic Funds Transfer Authority: Joe Rigdon, Michelle Nguyen,
Greg Lerud
2. That the following other appointments are made:
City Attorney: Jared Shepherd, Campbell Knutson, P.A.
City Prosecutor: Campbell Knutson, P.A.______________
LMCC Representative: Appoint after Interview Process________
MCE Representative: Tad Shaw_________________________
3. Official Depositories: Alerus Bank, 4M Fund and other__
Depositories as necessary_______
4. Official Newspaper: Sun Sailor (and Laker Pioneer News as
applicable)_______________________
5. That the Blanket Bond (Official Bonds) is approved.
6. In absence of the City Clerk, the City Administrator is authorized to sign contracts on
behalf of the City.
That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of
January 2022.
__________________________
Jennifer Labadie, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.uscityhall@ci.shorewood.mn.us
EXPECTATIONS AND ROLES
OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND
COMMISSION LIAISONS TO CITY COUNCIL
TheShorewoodCityCouncilwantstofostergoodandthoroughtwo-waycommunication
withits advisorycommissionsandcommittees. Formanyyearsthiscommunicationhas
beenperformed throughtheroleofliaisons.
Whatisaliaison? Onedictionarydefinesit asfollows:
Liaison-(1) Communicationbetweendifferentofficesorunitsofanorganization. (2) A
channelormeansofcommunication: HeservedasthePresident'sliaisonwithCongress.
Thefollowingpointsareintendedtobeaguide—expectationsofetiquette,ifyouwill—
thatwill fosterproductiveandrespectfulliaisonrelationships.
CityCouncilLiaisonstoCommissionsandCommittees
TheCityCouncilhascreatedadvisorycommissionsandcommitteesinordertostudyand
make recommendationsaboutacourseofactionthattheCityCouncilshouldtakeorpursue.
onthecommissionorcommitteeshouldbeprovidinginformedrecommendationsto
Persons
and freefrombiasorinfluencefromtheCouncil.
theCouncil,
Accordingly,theCouncilliaisonshould:
Respecttheprerogativesofthecommission/committee, andappreciatetheseparationof
roles betweenthecommission/committee andtheCouncil.
Refrainfromactiveordirectparticipationinthedeliberationsofthe
commission/committee.
BewillingtoprovideaperspectiveoftheCouncil(andnotofoneself)onaparticular
matter underconsideration.
Askthecommission/committee toaddressissuesorpointsofparticularinteresttothe
Council(andagain,notofoneself).
be
Informthecommission/committee ofrecentCityCouncilactionsorbusiness,asmay
relevantorofinterest.
Be able to ask technical questions about the subject/material that would otherwise have to be
asked during a council meeting.
EXPECTATIONS AND ROLES OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND COMMISSION LIAISONS TO CITY COUNCIL
November 2003
Page 2
Commission/Committee Liaisons to City Council
Persons serving asliaisons at City Council meetings have an opportunity to inform the Council and the public
of the activities of their commission or committee. It is expected that the liaison will be a participant during
the Council meeting, and accordingly the liaison will have “a place at the table”.
In ordertobeaneffectivecontributortotheCouncilbusiness,liaisonsshould:
Provideabriefoverviewofthecommission/committee activitiesfollowingtheirown
meeting(s)from"thetable",ratherthanfromthepodium.
Notreviewtheminutesoftheirlastmeeting(s),butratherhighlightmattersotherthan
those thatmaybeontheCouncil's agendathatevening.
SpeaktoindividualagendaitemsduringtheCouncilmeetingthathavebeenreviewedby
the commission/committee. AppearatanyCouncilmeetingwhensuchitemsare
scheduledontheagenda.
ProvidetheCouncilwithasummaryoftheactionbythecommission/committee, andrelate
theminorityposition(s)statedduringitsdiscussionofthematter.
ThoseseatedaroundtheCouncilandstafftablesareexpectedtobeattentiveandrespectfully
listeningwhileliaisonsaregivingreportsoftheircommission/committee activities.
Reviewed Jan. 2016
City of Shorewood Council Meeting Item
9B
Title/Subject: City Council Salaries
Meeting Date: January 10, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Sandie Thone, City Clerk/Human Resources Director
Attachments: City Council salary survey
Background: A survey of Mayor/City Council salaries in Minnesota was presented to
the council for information. At the Council/Staff retreat, the council requested that the
matter be placed on a future city council meeting for discussion.
A list of Mayor/City Council pay is attached, and below is a breakdown of the monthly
pay for neighboring cities:
Mayor Council Other
Chanhassen 750 600 + $50 per meeting for both
Deephaven 600 400
Excelsior 300 200
Minnetrista 500 400 + $50 per non-council meetings
Mound 475 350
Orono 350 291.66
Tonka Bay 200 150 Pay is $100/$75 per reg.mtg. attended
Victoria 500 400
Shorewood 416.66 325
Financial or Budget Considerations: Mayor and City Council salaries are not a
significant part of the overall city budget so any council decision will not have a
substantial impact on the budget.
Recommended Action: Staff makes no recommendation, except that Mayor and City
Council should establish a regular schedule to review their salaries – perhaps every four
years. It is also important that should the council approve an increase, it cannot go into
effect until after at least an intervening election.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Group Health
Health Insurance Annual City Cost Annual City Cost
OrganizationJob TitleAnnual SalaryIncumbentsAdditional PaymentAllowed (Yes
ProviderSingle HealthFamily Health
or No)
Albert LeaCouncil Member$8,000.006No
Albert LeaMayor$12,000.001No
AndoverCouncil Member$10,000.004$1.00 per EDA MeetingNo
AndoverMayor$12,000.001$1.00 per meeting for EDANo
13,763.0017,340.00Contribution toward health, HRA/HSA, dental, and life insurance - same as unrepresented employees
Apple ValleyCouncil Member$9,408.004$50 monthly technology stipendYesHealth Partners
Same as Council Same as Council
Contribution toward health, HRA/HSA, dental, and life insurance - same as unrepresented employees
Apple ValleyMayor$13,140.001$50 monthly technology stipendYesHealth Partners
AustinCouncil Member$9,300.007Council-at-large $10,800No
AustinMayor$12,600.001$0No
BeckerCouncil Member$3,600.004$150 monthly meeting stipendNo
BeckerMayor$4,200.001$150 monthly meeting stipendNo
BlaineCouncil Member$10,500.00
BlaineMayor$14,313.60
8,825.0021,600.00Council receives same medical and dental insurance options and contributions as full-time employees
BloomingtonCouncil Member$12,396.006YesMedica
8,825.0021,600.00Council receives same medical and dental insurance options and contributions as full-time employees
BloomingtonMayor$26,400.001YesMedica
Brooklyn CenterCouncil Member$9,070.004No
Brooklyn CenterMayor$11,846.001No
Brooklyn ParkCouncil Member$11,400.00No
Brooklyn ParkMayor$17,100.00No
6,013.0012,733.00receive $600 per month in City contribution. Can also enroll in dental. Can also enroll in deferred comp- no contribution.
BurnsvilleCouncil Member$12,000.004YesHealth Partners
6,013.0012,733.00receive $600 per month in City contribution. Can also enroll in dental. Can also enroll in deferred comp- no contribution.
BurnsvilleMayor$15,600.00YesHealth Partners
No contributionNo contribution
ChamplinCouncil Member$7,786.004YesMedica
No contributionNo contribution
ChamplinMayor$9,732.001YesMedica
ChanhassenCouncil Member$7,200.004$50 per meetingX
ChanhassenMayor$9,000.001$50 per meetingX
ChaskaCouncil Member$6,948.0040X
ChaskaMayor$8,208.0010X
11,460.007,800.00
Columbia HeightsCouncil Member$7,800.0040YMedica
11,460.0013,800.00
Columbia HeightsMayor$13,800.0010YMedica
Coon RapidsCouncil Member at large$12,250.00No
Coon RapidsCouncil Member- ward$10,500.00No
Coon RapidsMayor$14,000.00No
Cottage GroveCouncil Member$8,172.004No
Cottage GroveMayor$10,848.001No
CrystalCouncil Member$8,373.966No
CrystalMayor$10,885.341No
608.670.00
EaganCouncil Member$10,005.004YesBCBS
608.670.00
EaganMayor$13,624.001YesBCBS
Eden PrairieCouncil Member$11,673.004Yes
Eden PrairieMayor$15,077.001Yes
EdinaCouncil Member$11,826.004No
EdinaMayor$14,865.001No
Elk RiverCouncil Member$7,000.004$1800 annual for EDAN
Elk RiverMayor$10,000.001$1800 annual for EDAN
FaribaultCouncil Member$8,420.006No
FaribaultMayor$10,880.001No
FarmingtonCouncil Member$7,020.004No
FarmingtonMayor$8,040.001No
Forest LakeCouncil Member$5,500.004No
Forest LakeMayor$6,500.001No
7,534.3217,508.84They receive $5,721.24/year if they opt out of health insurance
FridleyCouncil Member- Ward$7,761.853YesPreferredOne
7,534.3217,508.84They receive $5,721.24/year if they opt out of health insurance
FridleyCouncil Member- At-large$8,779.421YesPreferredOne
7,534.3217,508.84They receive $5,721.24/year if they opt out of health insurance
FridleyMayor$10,688.531YesPreferredOne
Golden ValleyCouncil Member$9,598.004$50/mtg, up to 3 monthlyNo
Golden ValleyMayor$12,825.001$50/mtg, up to 3 monthlyNo
Ham LakeCouncil Member$4,900.004N
Ham LakeMayor$6,000.001N
HastingsCouncil Member$6,000.006No
HastingsMayor$8,400.001No
HopkinsCouncil Member$6,000.004No
HopkinsMayor$8,000.001No
Inver Grove HeightsCouncil Member$8,200.004No
Inver Grove HeightsMayor$11,400.001No
LakevilleCouncil Member$10,000.004$25 per committee and intra-agency meetingNo
LakevilleMayor$15,000.001$25 per committee and intra-agency meetingNo
Lino LakesCouncil Member$5,483.004$40 per special meeting and $35 EDA meetingN
Lino LakesMayor$6,854.001$40 per special meeting and $35 EDA meetingN
Maple GroveCouncil Member$13,500.004No
Maple GroveMayor$15,500.001No
MaplewoodCouncil Member$12,832.004No
MaplewoodMayor$14,579.001No
Mendota HeightsCouncil Member$4,200.004No
Mendota HeightsMayor$5,700.001No
MinnetonkaCouncil Member$11,000.00
MinnetonkaMayor$15,000.00
7,147.567,147.56
New BrightonCouncil Member$7,000.004YHealth Partners
7,147.567,147.56
New BrightonMayor$8,600.001YHealth Partners
New HopeCouncil Member$9,798.004$25 per EDA meetingNo
New HopeMayor$13,416.001$25 per EDA meetingNo
0.000.00
NorthfieldCouncil Member$8,995.6960NN/A
0.000.00
NorthfieldMayor$11,994.9810NN/A
OakdaleCouncil Member$7,020.004No
OakdaleMayor$8,400.001No
0.000.00
OwatonnaCouncil Member$7,800.007Council Pres. = $9,600.00 VP=$9,000X
0.000.00
OwatonnaMayor$10,200.001X
No contributionNo contributioncan also enroll in dental and deferred comp- no contribution. $25/month for iPad. $100/month for cell phone for mayor
PlymouthCouncil Member$10,407.00Yes
No contributionNo contributioncan also enroll in dental and deferred comp- no contribution. $25/month for iPad. $100/month for cell phone for mayor
PlymouthMayor$14,336.00Yes
0.000.00
Prior LakeCouncil Member$7,440.004$50.00 per meetingNoN/A
0.000.00
Prior LakeMayor$9,420.001$50.00 per meetingNoN/A
RamseyCouncil Member$6,000.006X
RamseyMayor$8,000.001X
0.000.00
Red WingCouncil Member$8,000.007$75.00 for Board of Equalization mtgNN/A
0.000.00
Red WingMayor$8,000.001NN/A
RichfieldCouncil Member$9,603.004No
RichfieldMayor$12,372.001No
RobbinsdaleCouncil Member$8,634.004No
RobbinsdaleMayor$10,825.001No
RosemountCouncil Member$7,408.084$35/Port Authority MeetingN
RosemountMayor$9,736.081$35/Port Authority MeetingN
RosevilleCouncil Member$7,020.004No
RosevilleMayor$9,300.001No
SartellCouncil Member$5,200.004N
SartellMayor$7,500.001N
SavageCouncil Member$7,500.004N
SavageMayor$10,000.001N
$50.00 per day for each Non-Council meeting they attend
ShakopeeCouncil Member$7,500.004No
$50.00 per day for each Non-Council meeting they attend
ShakopeeMayor$15,000.001No
ShoreviewCouncil Member$7,524.004No
ShoreviewMayor$10,128.001No
ShorewoodCouncil Member$3,000.004No
ShorewoodMayor$5,000.001No
South St PaulCouncil Member$8,700.006No
South St PaulMayor$12,300.001No
Spring Lake ParkCouncil Member$5,787.234N
Spring Lake ParkMayor$7,234.041N
St. Louis ParkCouncil Member$8,387.00$4,495 additional for serving on EDANo
St. Louis ParkMayor$14,129.001$4,495 additional for serving on EDANo
St. MichaelCouncil Member$0.004$80.00 per meetingX
St. MichaelMayor$0.001$90.00 per meetingX
7,506.0013,702.00Can also enroll in dental
StillwaterCouncil Member$7,200.004YesBC/BS
7,506.0013,702.00Can also enroll in dental
StillwaterMayor$9,000.001YesBC/BS
Vadnais HeightsCouncil Member$6,0004No
Vadnais HeightsMayor$7,5001No
WaconiaCouncil Member$4,000.004N
WaconiaMayor$4,900.001N
WayzataCouncil Member$4,500.001No
WayzataMayor$6,000.004No
West St. PaulCouncil Member$7,150.006No
West St. PaulMayor$8,910.001No
White Bear LakeCouncil Member$7,500.005No
White Bear LakeMayor$9,600.001No
0.000.00
WillmarCouncil Member$7,500.008$20 per hourYN/A
0.000.00
WillmarMayor$12,000.001$20 per hourYN/A
WinonaCouncil Member$7,442.006XBC/BS
WinonaMayor$10,411.001XBC/BS
6,965.5225,911.84
WoodburyCouncil Member$11,379.964YesHealth Partners
6,965.5225,911.84
WoodburyMayor$14,946.001Plus $100/month for travel & parkingYesHealth Partners
City of Shorewood Council Meeting Item
10A.1
Title/Subject: COVID 19 Testing Follow-up
Meeting Date: January 10, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Sandie Thone, City Clerk/Human Resources Director
Background: A retreat topic that generated a great deal of discussion was
implementing mandatory COVID testing for city employees. Since that discussion,
testing mandates have been challenged in court. This meeting did not provide enough
time for staff to adequately prepare and make a recommendation to the council
regarding the issue.
There are many unknowns including, but not limited to: Court decisions regarding the
testing mandate, availability of tests, estimated cost to implement a testing program,
discussions with the Public Works union, additional data related to the omicron variant,
what other cities are doing regarding testing. It appears that most cities (including MN
OSHA) are waiting for the disposition of the challenge to the federal mandate.
Staff is proposing that this matter be brought back to the city council at the February 14
meeting – the next meeting when all council members will be present. This will allow
time for many of the unknowns to become clearer, time to talk with union members and
their representatives as well as give time to see if there are anticipated issues with
testing availability as well as developing an estimated cost of a testing program.
Until that time, staff will continue to do what we have been since the beginning of the
pandemic – encouraging employees to stay home if they do not feel well, and contact
trace for anyone that has a positive test.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
Title / Subject: 2022 Resident Tree Sale
10A.2
Meeting Date: Monday, January 10, 2022
MEETING TYPE
Prepared by: Julie Moore, Communications and Recycling Coordinator
Regular
Reviewed by: Sandie Thone, City Clerk/Human Resources Director
Meeting
The popular tree sale is scheduled for September 2022. The later date is due to tree availability.
This year we will include some fruit trees, native and other trees recommended for Shorewood,
and we will add some smaller tree options which will make the trees more affordable for
residents.
As in the past, the city will order the trees, offer them for sale, and be responsible for the
purchase of any unsold trees that were ordered. These trees will be placed in public spaces. The
city is not responsible for the payment of trees until delivery, so there is no upfront cost to the
city. The initial order of trees for 2022 is expected to be under $4000 and includes trees being
ordered for parks and for construction projects. If available, we will continue to add trees to the
order as various species are sold out.
The March newsletter will contain the order form for 2022.
No action from council is currently needed.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1