01-24-22 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 24, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
A. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of January 10, 2022 Minutes
B. Approval of the Verified Claims List Claims List
C. Permanent Appointment of Miechelle Norman City Clerk/HR Director Memo
D. Approve DNR Delegation Agreement City Administrator Memo
Resolution 22-010
E. Accept Greg Fasching’s Resignation and Approve Director of Public Works Memo
Advertising and Recruitment for LEO Position
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please
identify yourself by your first and last name and your address for the record. After this introduction, please limit your comments to
three minutes. No action will be taken by the council on this matter, but the mayor or council could request that staff place this matter
on a future agenda. (No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Brian Tholen, Chief of South Lake Minnetonka Police Department
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. City Council Salaries City Administrator Memo
Ordinance 585
10. STAFF AND COUNCIL REPORTS
A. Staff
1. Fourth Quarter 2021 Investment Report Finance Director Memo
2. 2022 Commission Applications Update City Clerk/HR Director Memo
A. Mayor and City Council
11. CLOSED SESSION - ALEX AND ELENA UGORETS V. CITY OF SHOREWOOD, CIV. NO. 21-
1446 (D. MINN) Pursuant to Minn. Stat. §13D.05, subd. 3 (b), the meeting will be closed for a confidential, attorney- client
privileged discussion of the litigation matter, Alex and Elena Ugorets v. City of Shorewood, Civ. No. 21-1446 (D. Minn.).
12. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 10, 2021 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M. and explained that since the meeting
was being held remotely, a few items on the original agenda would be changed, such as not
reciting the Pledge of Allegiance.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Callies, and Gorham; City
Attorney Shepherd; City Administrator Lerud; City Clerk/HR Director Thone;
Finance Director Rigdon; Planning Director Darling; Director of Public Works
Brown; and, City Engineer Budde
Absent: None
B. Review Agenda
Mayor Labadie asked to item 9.C. Discussion Regarding Approval and/or Ratification of the
January 10, 2022 Meeting Held Via Interactive Technology and/or Video Conferencing, and item
9.D. Discussion Regarding Future In-Person Meetings of the Shorewood City Council and
Advisory Commissions.
Johnson moved, Gorham seconded, approving the agenda, as amended.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Councilmember Gorham asked about item 2G., relating to the change order. He stated that it
appears that this is to potentially address the foundation of the swings. He asked if this was due
to the pea rock depth and if that meant the Council should expect to see another change order.
Planning Director Darling explained that it may be the same issue and noted that she will be
looking into ways to avoid another charge.
Callies moved, Gorham seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of December 13, 2021
B. Approval of the Verified Claims List
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 2 of 7
C. Approval of the Residential Recycling Funding Policy from Hennepin
County, Adopting RESOLUTION NO. 22-001, “A Resolution to Approve the
2022-2025 Residential Waste Reduction and Recycling Grant Agreement
with Hennepin County.”
D. 2022 Mileage Reimbursement Rate
E. Out of State Travel Policy Approval
F. Approval of Grant from the Twins Community Fund, Adopting RESOLUTION
NO. 22-002, “A Resolution to Accept Grant from the Minnesota Twins
Community Foundation.”
G. Approval of Change Order No. 1 for Silverwood Park Improvements, City
Project 21-05, Adopting RESOLUTION NO. 22-003, “A Resolution to Approve
Change Order #1 for Silverwood Park Playground Improvements, City
Project 21-05.”
H. Accept Arctic Fever Donation from American Legion Post 259, Adopting
RESOLUTION NO. 22-004, “A Resolution Accepting Donations to the City of
Shorewood 2022 Arctic Fever Event.”
I. 2021 Deer Management Report
J. Accept Hennepin County SCORE Grant for Organics Drop-Off Sites,
Adopting RESOLUTION NO.22-005, “A Resolution Establishing Organics
Drop-Off Locations in City of Shorewood.”
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
3. MATTERS FROM THE FLOOR
Alan Yelsey, 26335 Peach Circle, congratulated the Council for choosing to hold an electronic
meeting this evening. He requested that all meetings of the City have some sort of electronic
access so it is easier for residents to participate. He stated that he would also ask that the Council
schedule the agenda so that the early portion of the meeting will be the broader interest items;
drop the three minute rule from the public commenting; provide information electronically to
residents that request it without charging them large amounts of money; address the sign
ordinance because some items are, in his opinion, illegal; keep a close eye on the City’s budget;
and give longer advanced notice with the meeting packet. He extended his welcome to the new
City Attorney, Jared Shepherd
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
Alina Schwartz, City Prosecuting Attorney, introduced herself and gave an update on the
transition in prosecuting services. She noted that she is happy to answer questions for the Council
but explained that everything has been going smoothly.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 3 of 7
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Approve Plans and Authorize Advertisement for Bids for Grant Street
Drainage Improvement Project, City Project 18-04
City Engineer Budde explained that the City had been working with Barr Engineering to come up
with a solution for the Grant Street drainage concerns. He stated that the City ran out of space
on the existing property to continue to have it accessible from Grant Street so they looked at areas
upstream that could help meet the requirements from all entities. He stated that this led to a
discussion with Our Savior’s Lutheran Church and the solution to acquire an easement from them
and take over the stormwater pond which would allow the City to improve the drainage and meet
all the requirements. He stated that this proposal has been approved by the Minnehaha Creek
Watershed District. He stated that staff is looking for approval of the plans and specifications and
authorization to advertise the project for bids. The City has budgeted $430,000 for this project
and the current engineer’s estimate for construction would be $354,400, He stated that he would
like to pull the agreement with Our Savior’s Lutheran Church from the approval based on a recent
conversation with the church because they had asked for additional time to review the agreement,
but would like to keep the agreement for the purchase of wetland credits in tonight’s agreement.
He stated that the tentative schedule would be to open bids on February 8, 2022 with construction
mostly likely beginning in May of 2022, with substantial completion by the end of July of 2022.
Councilmember Gorham asked if his understanding was correct that the City was purchasing
wetland credits because the City is losing some wetlands and the money will go to wetlands
located elsewhere.
City Engineer Budde stated that is correct and explained that there are some wetlands in the ditch
of Highway 7 that will be impacted and based on the wetland rules, the City either has to create
them onsite or mitigate for them in some fashion, such as purchasing them from a wetland bank
that has already been established.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 22-006, “A Resolution to
Approve Plans and Specifications and Authorize Bidding for the Grant Street Drainage
Project, City Project 18-04, without the easement agreement with Our Savior’s Lutheran
Church”.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
9. GENERAL/NEW BUSINESS
A. 2022 Annual Appointments and Designations
City Clerk/HR Director Thone explained that appointments and designations are made annually
and reviewed the items that had already been determined.
The Council discussed the various offices, positions, and scheduling of meetings.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 4 of 7
Councilmember Callies suggested that the City put an article in the main body of the Sun Sailor
letting people know about the citizen openings to serve as an LMCC and MCE representative.
She stated that she would also like to see the City advertise for the openings on the Planning and
Park Advisory Commission this way rather than just putting it on the City website. She stated that
if there would not be enough time to do that for this year’s appointments, she would ask that it get
on staff’s radar to be done next year. She stated that she would like the article to give more
specifics on what the various boards do and how often they meet.
Mayor Labadie suggested that staff also add discussion next year regarding adding a liaison
position to the Shorewood Event and Community Center that would be someone from the
community and not just a City employee.
The Council discussed whether to interview all candidates or have the Personnel Committee
conduct the initial interview and narrow down the total amount of candidates that appear before
the full Council.
Siakel moved, Callies seconded, Adopting RESOLUTION NO. 22-007, “A Resolution
Designating 2022 Annual Appointments to Certain Offices and Positions with the City of
Shorewood.”
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
B. City Council Salaries
City Administrator Lerud explained that of survey of City Council salaries was presented at the
recent retreat. He noted that he had also contacted cities around Shorewood regarding this
information which was included in the staff report. He stated that staff is not making a
recommendation and noted that the City’s salaries appear to be in the general ballpark area of
other cities and explained that there were last adjusted in 2015. He stated that staff does
recommend that there be a regular interval that these are reviewed.
Mayor Labadie asked for Council input on the salary survey information.
Councilmember Gorham stated that he thinks that Shorewood is a bit on the lower end of the
spectrum, but the amount is not egregious and would be find addressing it in a few years.
Councilmember Siakel reviewed her recollection of past discussions on this issue. She stated
that she would support increasing the salary to $400/month and review it again during an election
year.
Councilmember Callies stated that she completely agrees with Councilmember Siakel’s
suggestions.
There was consensus of the Council to direct staff to draft an ordinance approving review
of the City Council salaries every four years, to fall in an election year, with the Council
salary for January 1, 2023 to be $400/month and the Mayor’s salary to be $525/month.
C. Discussion Regarding the Ratification and Approval of the January 10, 2022
Meeting – Held via interactive technology and video conferencing
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 5 of 7
City Attorney Shepherd gave an overview of RESOLUTION NO. 22-008 that ratifies the decision
to hold this meeting electronically tonight. He noted that the decision to hold this meeting
electronically was made under MN Statute 13.D.021.
Callies moved, Siakel seconded, Adopting RESOLUTION NO. 22-008, “A Resolution
Ratifying and Approving the January 10, 2022 Meeting, Held by Interactive Technology
Video Conferencing .”.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
D. Discussion Regarding Future In-Person Meetings of the Shorewood City
Council and Advisory Commissions
Mayor Labadie noted that she had contacted some of the mayors from neighboring communities
regarding this issue. Tonka Bay continues to meet via Zoom. Chanhassen is also meeting via
Zoom tonight and have an agenda item regarding remote meeting for their Council to discuss.
Minnetonka will also be discussing it at their meeting tonight, which is being held in person.
Excelsior has extended their Zoom meetings through the end of February. Greenwood is
currently still meeting in person. She stated that she would like to suggest that the Council
continue meeting electronically at least through the end of February.
Labadie moved, Johnson seconded, Adopting RESOLUTION NO. 22-009, “A Resolution
Acknowledging the Omicron Variance Surge of the COVID-19 Pandemic Impacting in
Person Meetings of the City Council and Advisory Commissions.”.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. COVID Testing Follow-Up
City Administrator Lerud noted that one of the items discussed at the recent Council retreat was
the idea of mandatory COVID testing for City employees. He noted that there are currently a lot
of ‘unknowns’ such as uncertainty surrounding court decisions and the availability of test kits. He
stated that staff is recommending this be brought back for further discussion by the Council in
February. He stated that this will allow for some time to discuss this with the union representatives
and get answers to the ‘unknowns’. He stated that the City has already been doing contract
tracing, and as of today, went back to a split shift for City staff alternating working at home and
the office.
Councilmember Siakel stated that she would ask that there be a policy crafted and put before the
Council by the end of February. She stated that she feels there should be some protocol for City
Hall because there is interaction with the public and should be a work environment that is safe.
She stated that she feels it is simply a case where if an individual chooses not to get a vaccine,
then they should be required to test for COVID. She stated that she does not want the City to
continue to drag their feet on this issue.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 6 of 7
Councilmember Callies stated that she is also in favor of having a strong policy in support of
vaccination or testing.
Councilmembers Gorham and Johnson expressed their agreement.
Councilmember Siakel asked if there needed to be two different policies for City Hall and Public
Works, since they are union employees.
City Attorney Shepherd stated that there can be a distinction made between the job position and
the employees interaction with the public. He stated that they can make a distinction about why
a particular class of employee would need to be vaccinated or tested. He stated that it will need
to be looked at closer to see if it can be one policy or if it will need to be separate policies.
Mayor Labadie outlined the direction from the Council to staff is for them to prepare a legal memo
by the second Council meeting in February, with the appropriate number of resolution based on
whether there will need to be a separate one for union employees or not, relating to either proof
of vaccination or COVID testing.
2. 2022 Tree Sale
City Clerk/HR Director Thone noted that this information is just for information regarding the tree
sale scheduled for September of 2022.
Other
Public Works Director Brown stated the Council should have received updates regarding the
watermain in Vine Ridge Road and the Covington Road area. He stated that he was just notified
that there is a third leak in that same area. He expressed his appreciation for the public’s patience
as the City addresses this issue. He stated that it is not uncommon for there to be watermain
break during temperatures that are below -20. He stated that they will begin the repairs tomorrow
morning. He apologized to the residents and reiterated his appreciation for their patience.
City Clerk/HR Director Thone stated that the County is holding redistricting training this week and
staff will bring information back to the Council in March of 2022. She stated that the League of
Minnesota Cities is doing a vaccination and testing training later this week which she plans to
attend.
B. Mayor and City Council
Councilmember Johnson reminded residents that Arctic Fever will be held on January 15, 2022
and suggested people check out the website for detailed information on the activities. He gave a
general review of some of the activities and their locations.
Mayor Labadie stated that last week she had her quarterly meeting with Representative Dean
Phillips and gave an overview of their discussion. She stated that she also met last week with
the new SLMPD Police Chief, Brian Tholen, and got to hear his vision for the future of the
department. She stated that earlier today, she attended the monthly regional mayors meeting
where they discussed housing. She stated that there was also a meeting following that with
mayors and police chiefs from around the Metro area, including representatives from Hennepin
County and Ramsey County Sheriff’s departments and various State agencies to discuss the
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 10, 2022
Page 7 of 7
uptick in crime there has been. She stated that there was discussion about reinstituting a program
called Minnesota H.E.A.L.S. that was undertaken in 1997 to reduce violent crimes. She explained
that ‘HEALS’ is an acronym for Hope Education Law and Safety. She stated that last Friday, she
launched on her Facebook site, the Shorewood Friday Focus, which will be a weekly posting that
highlights volunteers, employees, events, special occasions, Shorewood business owners, and
residents. She asked that residents contact her with the any nominations for individuals or entities
that they would like to see included in the Friday Focus. She stated that the first Friday Focus
was on the front desk staff at City Hall.
Councilmember Gorham encouraged residents to comment on MnDot’s Safety Audit of Highway
7. He stated that the link is available on Mayor Labadie’s Facebook page and stated that it is
very easy to add comments and see the other comments that have been made.
Mayor Labadie thanked Councilmember Gorham for bringing this item up and noted that she had
contacted some of the agencies that use the intersections, such as Tonka United, who has also
included links to the survey and interactive map in their recent newsletter. She stated that she
had also contacted Minnetonka Softball, Baseball, Adult Softball, and First Student
Transportation with the hopes that they will do the same. She encouraged people to think outside
the box and encourage feedback be given by people who use these intersections in this area,
even if they are not Shorewood residents. She noted that she believed the last dates that
comments will be accepted is January 17, 2022. She stated that she will investigate whether
that deadline is accurate and will post it on her page.
Councilmember Callies encouraged residents to also take a look at the interactive map for the
Birch Bluff area that has been included on the City website.
11. ADJOURN
Johnson moved, Gorham seconded, Adjourning the City Council Regular Meeting of
January 10, 2022 at 8:27 P.M.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. Motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: January 24, 2022
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
67215 - 67234 & ACH 1,976,149.55
Total Claims $1,976,149.55
We have also included a payroll summary for the payroll period ending January 16, 2022
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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2C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Approving Permanent Appointment of Miechelle Norman
Meeting Date: Monday, January 24, 2022
Prepared by: Sandie Thone, City Clerk/Human Resources Director
Reviewed by: Greg Lerud, City Administrator
Policy Consideration: Pursuant to Shorewood Personnel Policy Section 3.08 All new, rehired,
promoted or reassigned employees shall complete a six (6) month probationary period upon
assuming their new positions. This period shall be used to observe the employee’s work habits
and ability to perform the work they are required to do.
Background: During the summer of 2021 the city advertised for a part-time Administrative
Assistant to fill a vacant position, and included advertising the position to city election judges. In
July 2021, along with City Administrator Greg Lerud, Deputy City Clerk Brenda Pricco and
Administrative Assistant Nelia Criswell, we interviewed three finalists for the position, including
two city election judges.
We unanimously decided to offer the position to Miechelle Norman, one of our long-time
election judges, determining she had the skillset to be successful in the position and she would
also be a good fit to our existing team. Miechelle began her employment on July 27, 2021 as a
part-time Administrative Assistant reporting to the City Clerk/HR Director. On December 16,
2021 it was my pleasure to conduct Miechelle’s annual Performance Appraisal, which resulted
in superior ratings.
Miechelle has been a great addition to our current staff. She is well on her way to mastering the
administrative responsibilities of her position. Miechelle is hard working, an enthusiastic team-
player, and offers exceptional customer service. She is a good representation of the city’s core
values of Respect, Integrity, Communication, Positive Attitude, Team Work, and
Responsiveness in all she does. Miechelle has met and exceeded our expectations in her work
and I am happy to recommend her permanent appointment in the capacity of Administrative
Assistant for the City of Shorewood.
Financial Considerations: As negotiated upon her hire, no hourly rate increase is being
recommended at her 6-month anniversary date but rather will be recommended at her one-year
anniversary date.
Action Requested: Staff respectfully recommends the city council approve Miechelle Norman’s
permanent appointment in the capacity of Administrative Assistant for the City of Shorewood
based on her superior performance to date and her exemplary demonstration of the City’s
desired core values and attributes.
Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
2D
Title/Subject: Approve DNR Delegation Agreement
Meeting Date: January 24, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Jared Shepherd, City Attorney
Attachments: Delegation Agreement
Background: The Minnesota Department of Natural Resources (DNR) is responsible
for Aquatic Invasive Species inspections and control on a state-wide basis, but the city
has historically assumed this role at the Christmas Lake landing to ensure a more active
inspection program. The city works in partnership with the Christmas Lake HOA
(CLHOA) and while the city must have a contract with the DNR, the CLHOA has
coordinated the work with a vendor.
Financial or Budget Considerations: There is no cost to signing the agreement. The
City budgets $5,000 per year toward the inspection work, and coordinates any
governmental grants, with the remainder of the project costs being paid by the CLHOA.
Recommended Action: Staff recommends renewing the Delegation Agreement with
the DNR as presented by approving the Resolution by simple majority.
Next Steps and Timeline: Staff will return the agreement to the DNR with a copy to
the CLHOA.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
DELEGATION AGREEMENT
Aquatic Invasive Species (AIS) Prevention
Inspection of Water-related Equipment
This agreement is made by and between the Department of Natural Resources (referred to as DNR), an
administrative agency of the State of Minnesota and
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(referred to as Governmental Unit), a local government unit (individually referred to generally as a Party
or together as Parties). This agreement is entered into under authority granted to DNR pursuant to
Minnesota Statutes section 84D.105.
WHEREAS AQUATIC INVASIVE SPECIES (AIS) are nonnative species that cause or may cause
economic or environmental harm or harm to human health or threatens or may threaten natural resources
or the use of natural resources in the state;
WHEREAS DNR has been authorized and charged with responsibility by the state legislature to establish
a statewide program to prevent and manage the spread of AIS in coordination with other governmental
entities; DNR has in its employ conservation officers trained and authorized to enforce the state invasive
species laws; and DNR has developed AIS inspection protocols;
WHEREAS pursuant to Minnesota Statutes section 84D.105, Subdivision 2(a), Governmental Unit is a
Tribal or local government that agrees to assume legal, financial, and administrative responsibilities for
inspection programs on some or all public waters within their jurisdiction; and
WHEREAS DNR and Governmental Unit are committed to the following three core principles:
•Coordination of their authority and resources to develop a reasonable and effective water-related
equipment inspection requirement to stop the spread of AIS in the state and prevent the introduction of
new AIS;
•a collaborative, cooperative approach to AIS management and prevention;
•ensuring continued access to public waters.
NOW, THEREFORE it is mutually agreed by and between the Parties as follows:
1.PURPOSE. The purpose of this agreement is to enhance Minnesota’s capacity to prevent the spread of
AIS by enabling local governmental entities to perform AIS inspections and manage access to water
resources in keeping with the three principles stated above.
2.TASKS AND RESPONSIBILITIES.
A.DNR or its delegee will provide training of individuals employed by Governmental Unit and/or
individuals working for contractors to Governmental Unit as inspectors and, upon successful completion
of training and testing requirements, the DNR will certify individuals as authorized inspectors in
accordance with Minnesota Statutes section 84D.105, subd. 2(a). DNR will assume all obligation for
training to the extent set forth in Minnesota Statutes section 84D.105.
Page 1 of 4 Delegation Agreement
B.When requested by a law enforcement agency, DNR Enforcement will provide AIS training to
licensed peace officers
C.Governmental Unit will work with their local city and county law enforcement to ensure that local
licensed peace officers are available to support Governmental Unit inspectors. GovernmentalUnit
inspectors shall utilize local city and county law enforcement agencies as their primary law enforcement
support when inspection stations are operated. DNR Conservation Officers may assist with support if a
local agency officer is unavailable and there is an egregious violation.
D.Governmental Unit will design and implement an AIS inspection program, detailed in a Watercraft
Inspection Program Plan, which must be approved by DNR, on some or all public waters within their
jurisdiction utilizing existing authorities and the authority granted to inspectors under Minnesota Statutes
sections 84D.105, subd. 2(b) and 84D.10, subd. 3(a), clauses 1, 3, and 4 (the Program). The program
must comply with all requirements in Minnesota Statutes section 84D.105 and in DNRWatercraft
Inspection Program procedures and manuals.
E.Governmental Unit will designate individuals employed by the Governmental Unit and/or
individuals working for contractors to Governmental Unit to serve as inspectors for the Program and
ensure that these individuals complete the required training and certification in paragraph 2A of this
agreement prior to performing inspections. Governmental Unit will help coordinate training of licensed
peace officers as provided under paragraph 2B of this agreement.
F.Governmental Unit will provide one or more inspection stations established under the Program
with trained and certified inspectors, who will exercise inspection authorities in accordance with current
DNR procedures and manuals. General inspection procedures include:
i.Visually and tactilely inspecting water-related equipment to determine whether aquatic invasive
species, aquatic macrophytes, or water is present;
ii.Instructing persons on how to comply with AIS laws by removing AIS, draining, decontaminating,
or treating AIS and water-related equipment to prevent the transportation and spread of aquatic invasive
species, aquatic macrophytes, and water;
iii.Issuing verbal orders to prohibit placing water-related equipment, that has AIS attached or water
that has not been drained, into waters of the state;
iv.With owner’s consent, assisting with the removal of AIS and decontamination of water-related
equipment; and
v.Contacting local law enforcement or Conservation Officers if a person transporting watercraft or
water-related equipment refuses to take corrective actions to remove AIS or fails to comply with
requirements to drain water prior to leaving the water access.
G.Governmental Unit will support education and outreach projects and programs designed to
increase public awareness and knowledge of the risks AIS pose to water resources and public capacity to
contribute to the effort to prevent and manage the spread of AIS.
H.Governmental Unit assumes legal, financial, and administrative responsibilities for their staff
and/or individuals working for contractors and the actions of their staff/contractors and will bear costs
incurred in completing the tasks and responsibilities herein, except that DNR will provide, at its sole
expense, staff and/or contracted professionals to coordinate and conduct the training described herein.
I.Governmental Unit and DNR will regularly meet or consult with each other to collaboratively
develop the above-described elements of Governmental Unit AIS Program and potential models that
could be used by other local government entities to help the prevent the spread of AIS, guided by the three
core principles stated above.
Page 2 of 4 Delegation Agreement
J.Governmental Unit must submit an End-of-Season Watercraft Inspection Report to the DNR
summarizing the results and issues related to implementing the inspection program.
. Each Party to this agreement shall be liable forits own acts and the resultsthereofto
theextentauthorized by lawand shall not be responsible for theactsoftheotherparty, itsagents,
volunteersoremployees. It isunderstoodand agreed that liabilityand damages arising from theParties’
acts and omissions aregoverned by theprovisionsoftheMunicipalTort Claims Act, MinnesotaStatutes
Chapter466, the Minnesota Tort ClaimsAct, Minnesota Statutessection 3.736, and otherapplicable
laws.
TERMAND TERMINATION.The agreement becomes effective on the date offinal signature. This
3135
agreement expires on December 31;.The agreement may be terminated with or without cause
by 30-day written notice to the other Party.
5.ENTIRE AGREEMENT. This agreement supersedes any prior or contemporaneous representations
or agreements, whether written or oral, between DNR and Governmental Unit, and contains the entire
agreement with regard to the subject matter herein.
6.AMENDMENTS. This agreement may be amended only by the mutual consent of the Parties in
writing, signed by each of the Parties.
7.NOTICE. Any written communication required under this agreement will be addressed to the other
Party as follows, except that any Party may change its representative and/or address for notice by so
notifying the other Party in writing:
To DNR:
Watercraft Inspection Program Coordinator
Minnesota Department of Natural Resources
500 Lafayette Road, Box 25
St. Paul MN 55155-4025
To Governmental Unit:
HsfhMfsve-DjuzBenjojtusbups
Name/Title:
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Governmental Unit:
6866DpvouszDmvcSpbe
Address:
Tipsfxppe-NO66442
Address:
8.GOVERNING LAW AND VENUE. This agreement will be governed by and interpreted in
accordance with the laws of the State of Minnesota. Venue for all legal proceedings out of this agreement,
or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey
County, Minnesota.
9.WAIVERS. The waiver by DNR or Governmental Unit of any breach or failure to comply with any
provision of this agreement by the other Party will not be construed as nor will it constitute a continuing
waiver of such provision or a waiver of any other breach of or failure to comply with any other provision
of this agreement.
Page 3 of 4 Delegation Agreement
10.STATE AUDITS. Under Minnesota Statutes section 16C.05, subd. 5, Governmental Unit books,
records, documents, and accounting procedures and practices relevant to this agreement are subject to
examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum
of six years from the end of this agreement.
11.GOVERNMENT DATA PRACTICES. Governmental Unit and DNR must comply with the
Minnesota Government Data Practices Act, Minnesota Statute Chapter 13, as it applies to all data
provided by DNR under this agreement, and as it applies to all data created, collected, received, stored,
used, maintained, or disseminated by Governmental Unit under this agreement. The civil remedies of
Minnesota Statute section 13.08 apply to the release of the data referred to in this clause by either
Governmental Unit or DNR.
If GovernmentalUnitreceivesarequestto releasethedatareferred to in thisClause, GovernmentalUnit
must immediately notifythe DNR’sData Practices Compliance Official. TheGovernmental Unit’s
responseto therequestshallcomply with applicablelaw.
The state complieswith MinnesotaGovernmentDataPractices Act regarding the released of anydata
created,collected, received, stored, used, maintained, ordisseminated by the respectiveparty under this
agreement. The stateandthe GovernmentalUnitshall let each other knowwhena data requesthasbeen
received.
IN WITNESS WHEREOF, intending to be legallybound, the Partieshereto execute and deliver this
agreement.
DEPARTMENT OF NATURAL RESOURCES
By:_______________________________
Title: Director, Division of Ecological and WaterResources
Date:______________________________
COMMISSIONER OF ADMINISTRATION
By:_______________________________
Title: ______________________________
Date:______________________________
GOVERNMENTAL UNIT:
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By:____________________________________________
Title: ___________________________________________
Date:_____________________________________
Page 4 of 4 Delegation Agreement
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-010
A RESOLUTION APPROVING DELEGATION AGREEMENT WITH THE MINNESOTA
DEPARTMENT OF NATURAL RESOURCES FOR AIS INSPECTION AT THE
CHRISTMAS LAKE PUBLIC ACCESS
WHEREAS, the City of Shorewood desires to continue to provide for Aquatic Invasive
Species inspection and the cleaning of water craft at the Christmas Lake public access;
and,
WHEREAS, the City has previously entered into a delegation agreement with the MN
Department of Natural Resources so that service can be provided for,
NOW THEREFORE BE IT RESOLVED by the Shorewood City Council that the Council
hereby approves renewing the Delegation Agreement as presented and authorizes the
Mayor to sign on behalf of the City of Shorewood.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24 day of
January 2022.
__________________________
Jennifer Labadie, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
2E
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject:Accept Greg Fasching’s Resignation and Approve Advertising and Recruitment for
LEO – Utility Position
MeetingDate: January 24, 2022
Prepared by: Larry Brown, Director of Public Works
Attachments: None
Background: Mr. Greg Fasching, Light Equipment Operator/Utility Division,has submitted his letter of
resignation. He has accepted a position with a largercommunity with several opportunities for
advancement. Mr. Fasching has been with the city since 2010 and has been an excellent employee for
the city who has always demonstrated a positive and “Can Do” attitude. Mr. Fasching will be sorely
missed.
th
Greg’s last day will be Tuesday, January 25, 2022.
Recommended Action: Staff recommends acceptance of Mr. Greg Fasching’s resignation and seeks
authorization to commence with advertisement to fill the position of Light Equipment Operator within
the Utility Department.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
City of Shorewood Council Meeting Item
9A
Title/Subject: Mayor and City Council Compensation
Meeting Date: January 24, 2022
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Jared Shephard, City Attorney
Attachments: Ordinance No. 585
Background: At the January 10 city council meeting, the city council reviewed current
salaries for the Mayor and City Council members with comparative information for other
city’s council. The council directed staff to prepare an ordinance to increase the
Mayor’s annual salary from $5,000 to $6,300 and City Council member annual salaries
from $3,900 to $4,800. Any increase in compensation cannot take effect until an
intervening regular city election, meaning increases would not take effect until January
1, 2023.
Financial or Budget Considerations: If the increase is approved, the overall
Mayor/Council salaries budget line item is proposed to go from $20,600 (currently) to
$25,500 (beginning in 2023).
Options: The ordinance has been drafted consistent with the discussion at the January
10 meeting, but the council can amend any part of the ordinance prior to passage, pass
the ordinance as presented, or vote to not pass the proposed ordinance.
Next Steps and Timeline: If the city council approves the ordinance, staff will publish
the ordinance as required, but the pay increase would go into effect until January 1,
2023.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE NO. 585
AN ORDINANCE AMENDING CHAPTER 105
OF THE SHOREWOOD CITY CODE
RELATING TO SALARIES FOR THE MAYOR AND CITY COUNCIL
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 105.05 of the Shorewood City Code is hereby repealed and replaced in its entirety
to read as follows:
105.05: MAYOR AND CITY COUNCIL: Commencing January 1, 2023, the annual salary of
the Mayor of the City shall be $6,300 and the annual salary of each member of the City
Council shall be $4,800.
Section 2. This ordinance shall be in full force and effect following its passage and publication.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24 day
of January, 2022.
_____________________________
ATTEST: Jennifer Labadie, Mayor
_________________________________
Sandie Thone, City Clerk
City of Shorewood
Investments Summary
2021
01/31/2102/28/2103/31/2104/30/2105/31/2106/30/2107/31/2108/31/2109/30/2110/31/2111/30/2112/31/21
Allocation ($)
4M Fund 9,106,479.90 9,756,920.45 10,262,454.95 6,948,611.87 6,954,234.02 7,207,509.26 11,448,530.85 11,766,469.70 8,576,939.78 8,577,575.44
7,578,221.31 8,090,495.20
Brokered Money Markets - - - - - -
- - - - - -
Brokered Certificates of Deposit 4,032,177.49 3,782,865.19 3,298,394.17 3,794,814.63 3,792,685.99 3,545,034.26 3,541,949.99 3,239,319.54 3,237,429.78
3,234,962.38 3,232,253.84 2,733,185.73
Government Agency Securities - - - 1,520,762.00 1,524,082.00 1,517,871.00 1,525,488.50 1,522,324.00
1,513,574.50 1,502,206.50 1,501,992.50 1,496,269.50
Municipal Bonds 1,291,058.20 903,500.70 900,970.00 1,195,968.00 1,193,261.50 1,190,621.50 1,190,607.00 1,187,453.00 884,297.50
882,199.00 880,931.50 879,520.50
14,429,715.59 14,443,286.34 14,461,819.12 13,460,156.50 13,464,263.51 13,461,036.02 17,706,576.34 17,715,566.24 14,212,241.56 14,196,943.32 13,193,399.15 13,199,470.93
Allocation (%)
4M Fund63.1%67.6%71.0%51.6%51.6%53.5%64.7%66.4%60.3%60.4%57.4%61.3%
Brokered Money Markets0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%
Brokered Certificates of Deposit27.9%26.2%22.8%28.2%28.2%26.3%20.0%18.3%22.8%22.8%24.5%20.7%
Government Agency Securities0.0%0.0%0.0%11.3%11.3%11.3%8.6%8.6%10.6%10.6%11.4%11.3%
Municipal Bonds8.9%6.3%6.2%8.9%8.9%8.8%6.7%6.7%6.2%6.2%6.7%6.7%
100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%
Weighted Average Portfolio Yield1.420%1.430%1.440%0.720%0.710%0.674%0.661%0.648%0.640%0.631%0.622%0.610%
Weighted Average Portfolio Maturity (Days)286295296691660684655655659627597622
/źƷǤ ƚŅ {ŷƚƩĻǞƚƚķ Ώ LƓǝĻƭƷƒĻƓƷƭ 5ĻƷğźƌ MarketChange inMarket
ЊЋΉЌЊΉЋЊ ParYieldPurchaseMaturityValueTransfersTransfersMarket ValueInterest/Value
Value%DateDateCusipFDIC #12/31/2020PurchasesSalesinout& Gain/LossDividends12/31/2021
Ѝa CǒƓķ
Money Market4M Fund 8,090,495.20 0.01 8,862,918.33 3,537,200.00 (3,166,727.61) 4,356,007.60 (5,500,000.00) - 1,096.88
8,090,495.20
Discover Bank CDBrokered CD 240,000.00 2.001/5/20171/5/2021254672Z275649 240,064.80 - (240,000.00) - (2,419.73)
(64.80) 2,419.73 (0.00)
Mahtomedi MN ISD TaxableMunicipal Bonds 385,000.00 3.408/1/20152/1/2021560211MN1N/A 385,735.35 - (385,000.00)
- (6,545.00) (735.35) 6,545.00 -
First National Bank/The First, NABrokered CD 249,994.80 1.462/26/20202/5/2021Non-DTC4256 246,400.00 - (246,400.00) -
(3,594.80) - 3,594.80 -
First Mid-Illinois Bank & Trust CDBrokered CD 249,128.99 2.833/13/20193/12/2021Non-DTC3705 235,800.00 - (235,800.00)
- (13,328.99) - 13,328.99 -
Pinnacle Bk Nashville TN CDBrokered CD 245,000.00 1.959/21/20173/22/202172345SFU035583 246,061.34 - (245,000.00) -
(1,191.10) (1,061.34) 1,191.10 0.00
New Hampshire State GOMunicipal Bonds 595,000.00 2.705/20164/1/2021644682U38N/A 598,581.90 - (595,000.00) -
(8,032.50) (3,581.90) 8,032.50 -
Landmark Community Bank TN CDBrokered CD 249,900.83 0.0612/2/20206/1/2021Non-DTC34982 249,800.00 - (249,800.00) -
(100.83) - 100.83 -
CFG Community Bank Lutherville, MD CDBrokered CD 249,778.75 1.6912/11/20196/10/2021Non-DTC34294 243,600.00 - (243,600.00)
- (6,178.75) - 6,178.75 -
Great Midwest Bank CDBrokered CD 111,046.61 2.888/15/20188/16/2021Non-DTC29657 102,000.00 - (102,000.00) -
(9,046.61) - 9,046.61 -
Citibank NA CDBrokered CD 198,000.00 2.958/24/20188/24/202117312QR847213 201,824.17 - (198,000.00) - (5,940.00)
(3,824.17) 5,940.00 (0.00)
Los Angeles CAMunicipal Bonds 300,000.00 1.303/17/20209/1/2021544351MC0N/A 309,609.00 - (300,000.00) - (15,000.00)
(9,609.00) 15,000.00 -
Texas Capital Bank, TX CDBrokered CD 249,849.60 0.1012/2/202012/2/2021Non-DTC34383 249,600.00 - (249,600.00) -
(249.60) - 249.60 -
Sallie Mae Bank Salt Lake City, UT CDBrokered CD 247,000.00 1.7512/18/201912/20/20217954505Y758177 251,079.70 - (247,000.00)
- (4,346.19) (4,079.70) 4,346.19 -
KS State Bank/Kansas State Bank of ManhattanBrokered CD 249,785.37 1.602/26/20202/28/2022Non-DTC19899 242,000.00 - -
- - - - 242,000.00
Third Coast Bank, SSB CDBrokered CD 249,753.21 1.523/2/20203/2/2022Non-DTC58716 242,400.00 - - -
- - - 242,400.00
Wells Fargo Bk N A Sioux Falls SD CDBrokered CD 249,000.00 2.703/27/20193/28/2022949763YT73511 257,307.64 - -
- (6,847.52) (6,786.50) 6,847.52 250,521.14
Western Alliance Bank/Torrey Pines Bank CA CDBrokered CD 249,908.78 0.204/1/20214/1/2022Non-DTC57512 - 249,400.00 -
- - - - 249,400.00
CIBC Bank USA/Priate Bank MI CDBrokered CD 249,908.81 0.1112/2/20205/26/2022Non-DTC33306 249,500.00 - -
- - - - 249,500.00
Ally Bank CDBrokered CD 247,000.00 2.068/8/20198/8/202202007GLA957803 255,199.41 - - - (5,310.50)
(5,382.37) 5,310.50 249,817.04
Capital One Bank USA NA CDBrokered CD 247,000.00 2.068/7/20198/8/202214042TBP133954 255,199.41 - - -
(5,310.50) (5,382.37) 5,310.50 249,817.04
Pacific Western Bank, CA CDBrokered CD 249,697.78 0.1212/2/202012/2/2022Non-DTC24045 249,100.00 - - -
- - - 249,100.00
Servisfirst Bank, FL CDBrokered CD 249,900.08 0.164/1/20214/3/2023Non-DTC57993 - 249,100.00 - -
- - - 249,100.00
Greenstate Credit Union, IA CDBrokered CD 249,947.60 0.156/1/20216/1/2023Non-DTCNCUA - 249,200.00 - -
- - - 249,200.00
Morgan Stanley Pvt Bank CDBrokered CD 247,000.00 1.769/5/20199/5/202361760AX6134221 258,151.06 - - -
(4,569.50) (5,820.55) 4,569.50 252,330.51
Waukesha WI Prom NtsMunicipal Bonds 500,000.00 0.204/20/202110/1/2023943080VH1N/A - 521,960.00 - -
(4,472.22) (7,325.00) 4,472.22 514,635.00
US TreasuryGovernment Agency 500,000.00 0.294/5/20214/30/2024912828X70N/A - 530,422.67 - -
(10,000.00) (16,770.17) 10,000.00 513,652.50
Waukesha WI Prom NtsMunicipal Bonds 350,000.00 0.364/20/202110/1/2024943080VJ7N/A - 369,645.50 - -
(3,130.56) (4,760.00) 3,130.56 364,885.50
US TreasuryGovernment Agency 500,000.00 0.574/5/20213/31/2025912828ZF0N/A - 498,647.43 - -
- (6,791.93) - 491,855.50
US TreasuryGovernment Agency 500,000.00 0.824/5/20213/31/202691282CBT7N/A - 498,352.01 - -
- (7,590.51) - 490,761.50
14,431,932.11 6,703,927.61 (6,703,927.61) 4,356,007.60 (5,615,614.90) (89,565.66) 116,711.78 13,199,470.93
Net Interest Earnings (Interest and realized gains/losses on securities) 27,146.12 27,146.12
10A2
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Commission Interviews
Meeting Date: Monday, January 24, 2022
Prepared by: Sandie Thone, City Clerk/Human Resources Director
Reviewed by: Greg Lerud, City Administrator
Background: At the January 10, 2022 City Council meeting there was discussion regarding the
commission interviews that are to be held in the month of February to appoint commissioners
for terms beginning March 1, 2022. There are five (5) terms open as follows:
Commission # to Fill Term
Planning Commission (2) March 1, 2022 - February 28, 2025
Park Commission (2) March 1, 2022 - February 28, 2025
Lake Minnetonka Cable Commission (1) March 1, 2022 – February 29, 2023
Staff has received nine (9) applications for the commissions, with the main interests falling
equally into the three commissions (3-Planning, 3-Park, 3-LMCC). In the past interviews have
been with the full council at a work session and consisted of 15-minute interviews with 5-
minutes between each interview.
Direction: Staff is requesting direction from council on scheduling the nine (9) commission
interviews on either February 14, February 28, both dates or an alternative date and the length
of each interview and whether the interviews will be performed by the entire council or the
personnel committee consisting of Councilmember Callies and Councilmember Gorham who
would then make a recommendation to the city council for terms beginning March 1, 2022. No
formal action/motion is necessary to schedule the interviews.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1