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030822 Park Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 8, 2022 VIRTUAL - 7:00 PM For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current meeting for the meeting link. Contact the city at 952.960.7900 during regular business hours with questions. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hirner()____ Gallivan (Feb 28)____ Schmid (Apr 25)____ Tauer (Mar 14) ____ Heinz( )___ Council Liaison Callies (Jan-June)____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes from February 8, 2022 – (Att.-#2A) 3. MATTERS FROM THE FLOOR (This portion of the meeting allows members of the public the opportunity to bring up items that are not on the agenda. Each speaker has a maximum of three minutes to present their topic. Multiple speakers may not bring up the same points. No decisions would be made on the topic at the meeting except that the item may be deferred to staff or the City Council for more information.) 4. NEW BUSINESS A. Appoint Chair and Vice Chair (Att.#4A) B. Movie in the Park and Summer Programs (Att.-#4B) 5. OLD BUSINESS A. Review and Discuss Donation for a Bench at Freeman Park– (Att.-#5A) 6. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff 7. ADJOURN Liaison for City Council Meeting on March 14 is Commissioner Tauer Reporting on March 8 Park Commission Meeting 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 8, 2022 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Hirner convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Hirner, Commissioners Gallivan, Heinz, Tauer, and Schmid (arrived at 7:13 p.m.); City Council Liaison Callies; City Administrator Lerud; Parks and Recreation Director Grout; and Planning Director Darling Absent: None B. Review Agenda Heinz moved to approve the agenda as written. Tauer seconded the motion. Roll Call Vote: Ayes – all. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 26, 2021 Tauer moved to approve the minutes of the October 26, 2021 meeting as presented. Gallivan seconded the motion. Roll Call Vote: Motion carried 3-0-1 (Gallivan abstained). 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Review Christmas Lake Access Ordinance City Administrator Lerud review some of the history and background surrounding public access area on Christmas Lake and the work staff has done with the Christmas Lake Homeowners Association (CLHA). He gave a brief overview of the agreements signed with the DNR in 1986 and 2015 for cooperation and maintenance of the public access and explained that it is the City’s responsibility to maintain the access. He noted that last year, the City approved a site plan amendment and variance will free up one parking space and allow the cleaning equipment to sit off the space which led them to take a look at what is happening with parking, overall. He explained that with regard to loading of the lake, the recommended amount is 20-30 acres/boat to preserve the ecology of the lake, reduce the number of near misses, allow for a complete and more thorough inspection. He gave an overview of the proposed amendments to the ordinance and reviewed points such as; the landing is considered a park area, proper disposal of bait, no overnight parking, and limiting the number of boats that can use the landing to the number of parking spots available in the landing area. He noted that there is a gate there that has not worked PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 2 OF 7 for many years but has been repaired and is functional again. He stated that the proposal is to increase the number of spots available for vehicles with personal watercraft, such as kayaks, but limited to 7 spots for boats on trailers that are allowed in the lake at any one time. Chair Hirner asked about the calculation of 20-30 acres/boat and if that took into consideration the number of boats from the people who live on the lake, because that would end up being significantly above the threshold and asked how that is factored into the conversation about safety on the lake. City Administrator Lerud stated that the City does not have control of the number of watercraft on the lake at any time. He explained that the only control that they would have would be that the City is responsible for the landing. Chair Hirner confirmed that the 7 parking spots refer to a boat and trailer parking and asked what would happen if there were 14 cars with kayaks. He asked if it would be limited to just 7 vehicles or if the larger number would be allowed to park there because there is space. City Administrator Lerud stated that the ordinance allows them to park in those spots if one is available. The Commission discussed details of the proposed ordinance and details surrounding use of the gate and AIS inspections. Joe Schneider, CLHA, explained that they begin inspections as close st to ice-out as possible and continue through October 31 of every year and explained how they taper the hours at various times of the year. Council Liaison Callies stated that the CLHA sets the inspection times and asked that would work if the City ended up hiring a part-time position for this purpose. City Administrator Lerud explained that the Council had approved a DNR Delegation Agreement which commits the City to doing the AIS work on behalf of the DNR. He stated that in turn, the City works with the CLHA and they hire a contractor and agree to perform the inspection services that the City has committed to doing under the Delegation Agreement. Commissioner Gallivan asked what kind of engagement there has been with the CLHA regarding this ordinance. City Administrator Lerud stated that the City has had extensive conversations with representatives from the HOA and they are in support of the ordinance. Commissioner Schmid arrived at 7:13 p.m. Peter Lehman, 21285 Radisson Road and 21265 Radisson Road, explained that he lives adjacent to the public access and has been there since 1986 when the public access was created. He stated that he is not against anything in the ordinance, but there are some things that he believes should be considered, for example, the possible side effect from these restrictions to the times when boats, such as pontoons are transferred. He stated that he is concerned about the occasional lines that form along Merry Lane for the AIS inspection and asked what would happen to those boats when the access is closed. He explained that currently they would go through the AIS inspection and then could park off site if this lot is full. He stated that when the gate is closed, it will be difficult for a boat with a trailer to back out, if they got there and the lot was full. He noted that his other concern is that many homeowners do not have their own pontoon trailers so the contract companies end up staging boats along Merry Lane on concrete blocks during this process. He stated that he is concerned about the effect this may have on traffic flow or emergency vehicle access in the area. He reiterated that he is not against the ordinance but is a bit concerned about the potential side effect on Merry Lane from not allowing boats to pass through because of the gate. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 3 OF 7 City Administrator Lerud stated that they have talked about it this issue. He noted that they do not have a solution yet but have discussed things like having some type of advance notice out by the frontage road that shows how many parking spaces are available. He gave the example of the electronic signs that are sometimes seen at rest areas that let people know how many spaces there are, so the boats/trailers should not end up lining up on Merry Lane when there is no room. Mr. Schneider stated that if this ordinance is approved there will need to be a fair amount of communication with the community. He stated that he likes City Administrator Lerud’s idea about utilizing electronic signage and explained that the CLHA would be happy to be involved in that effort. He noted that the CLHA is also committed to getting more cameras up at the landing. He noted that he feels that Mr. Lehman’s concern about the transferring of pontoons won’t be a large issue because it does not happen during the busy season on the lake because they happen in May and then September/October at the beginning and end of the season. Mr. Lehman noted that he would like the staging of the pontoon transfers to take place inside the public access in the vacant bays rather than along Merry Lane. He stated that the new area that is being set up for the power washer is less than 100 feet from his beach and would prefer, if there is an expansion of the public access, that the City consider relocating that equipment to the west side. Chair Hirner asked staff to take note of the preference from Mr. Lehman if the topic of expansion comes up in the future. Planning Director Darling stated that she can but noted that when the Council granted the variance for the existing location, there were several reasons why the alternative location recommended by Mr. Lehman did not work. Mr. Lehman stated that he had proposed another location on the island and now he is asking that it be considered because there seems to be an interest in acquiring additional land. City Administrator Lerud clarified that this would not be additional land and is land that the City is already occupying with the landing. The acquisition would just be transferring it into the City’s name. Mr. Lehman stated that he believes he saw 4 parking spots for single vehicles penciled in on the engineering drawing and explained that his idea was that if there are additional parking pads constructed, they should be considered for the power washing equipment. Gallivan moved to recommend approval of Ordinance 576, An ordinance Establishing Section 902.05, Subdivision 4 of the Code of Ordinances, Establishing Regulations for the Christmas Lake Boat Landing and Adjacent Parking Lot. Heinz seconded the motion. Roll Call Vote: Ayes – all. Motion carried. B. Review and Discuss Donation for a Bench at Freeman Park Chair Hirner gave an overview of the request by Charles Babcock to donate a bench for Freeman Park so people could watch their children go sledding. He noted that he had gone to take a look at a similar bench to what is being proposed that is being used in Deephaven and felt that it looked good, seemed sturdy, and also seemed to be holding up really well. Parks and Recreation Director Grout asked if the Mr. Babcock was aware that a concrete slab would also need to be installed with the bench. Chair Hirner noted that he had brought that issue up to Mr. Babcock. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 4 OF 7 Commissioner Heinz stated that as long as the bench reflected the high quality of the City’s park system, he would support accepting this donation. He noted that he would like to make sure that moving forward that these things are consistent with the image the City is trying to protect. Chair Hirner stated that someone from the City will need to let Mr. Babcock know what the cost of the concrete slab would be if he is expected to cover those costs as well. He stated that before the bench is ordered the color should be checked to ensure it fits in with what the City would like. Planning Director Darling noted that the concrete slab work may be quite expensive and will likely have to be combined with another larger project in order to get the work completed. Chair Hirner asked if the Commission should table action until all the details discussed regarding concrete slab costs and design consistency are ironed out with Mr. Babcock. Planning Director Darling asked the Commission how they felt about accepting an atypical park bench. Commissioner Heinz reiterated that he feels the City should be consistent with the amenities that are put into the park. Commissioner Tauer stated that in her opinion, the bench needs to match the integrity of the park, but does not necessarily need to be identical to the other benches. She gave the example of eyebrows, which are sisters, but not twins. She stated that she thinks things can still look nice throughout the park, but look a bit different, because that can bring something special to the park. Commissioner Gallivan stated that he thinks the City needs to be consistent with things such as color, but thinks a slightly different style would not bother him. Commissioner Schmid stated that she would like it to blend in with the other benches in the area. Chair Hirner stated that this bench is likely to be the only one that is over in this area on the edge of the parking lot, so there will be nothing else around it. He stated that he does not think the proposed bench is completely out of character from the park, but would agree that the City may want to have a say in the color of the bench. He reminded the Commission that a similar bench to what is being proposed can be seen in Deephaven. He suggested that perhaps the other information such as the color and cost for the concrete pad be reviewed with Mr. Babcock before this moves onto the Council. He stated that he would like to continue this item to a future agenda in order to have that conversation with Mr. Babcock so they have a complete picture of the cost that will be related to the donation. Hirner moved to table discussion of the donation of a bench at Freeman Park until the March 2022 Park Commission meeting. Gallivan seconded the motion. Roll Call Vote: Ayes – all. Motion carried. C. Discuss Options for Southshore Community Park Chair Hirner noted that he would like the Commission to discuss options and ideas for Southshore Community Park. He reviewed some of the ideas that came out of the survey such as pickleball or a splash pad and whether the focus should be on being family friendly or focus on seniors. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 5 OF 7 Commissioner Gallivan stated that given the proximity to the highway, the idea of making this into a playground or large scale project is not appealing. He stated that the 2 best options that stand out to him beyond expanding the community garden, is either the pickleball courts or some of the senior equipment that has been considered in the past. Commissioner Heinz stated that he agrees that anything that is done in this location should be more adult oriented. Chair Hirner asked about the trees along the highway and what their expected lifespan is because if they are nearing the end of that cycle it may open up what can be done with this park. Planning Director Darling explained that pine trees usually have a lifespan of 40-70 years, but she is not sure when those were planted. She stated that she can go back through the aerial photos and try to determine their general age. Chair Hirner stated that he feels the City should take a look at what some options may be for providing a barrier between the park and the highway, such as a fence or sound wall. He stated that he agreed with the recommendation that the focus remain more adult oriented and likes the idea of pickleball courts. The Commission discussed ideas of additional usage options that may be appropriate for this park considering its proximity to the highway. Planning Director Darling noted that this is just a continuing discussion item for the Commission and explained that the City is not scheduled to begin doing the Master Plan until 2024. D. 2022 Work Schedule/Park Meeting Schedule Chair Hirner reviewed the 2022 Work Program Schedule for Commission action and asked if there was anything the Commissioners would like to add. Commissioner Heinz explained that he has been working on a way to keep the City’s park on the top of the list for attractiveness and usage. He explained that he has been doing interviews in the City parks and has gotten very interesting feedback and would be happy to present his information at an upcoming meeting. Park and Recreation Director Grout suggested that it be put on the agendas for discussion in March and/or April. Chair Hirner stated that he would like to discuss this information prior to conducting the park tours because he believes the information gathered may be helpful to those conversations during the tours. Tauer moved to approve the 2022 Work Program, as revised, and the Park Commission meeting schedule as proposed. Gallivan seconded the motion. Roll Call Vote: Ayes – all. Motion carried. E. Determine Liaisons for City Council Meetings February 28, 2022 – Commissioner Gallivan PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 6 OF 7 March 14, 2022 – Commissioner Tauer April 25, 2022 - Commissioner Schmid F. Accept the 2022 Concession Agreement Park and Recreation Director Grout gave an overview on the history of concession services being provided by members of the Withum family. Heinz moved to recommend approval of the 2022 Concession Agreement, as presented. Tauer seconded the motion. Roll Call Vote: Ayes – all. Motion carried. 5. OLD BUSINESS A. Senior Programs Park and Recreation Director Grout reminded the Commission that she had reached out to Mound, Chaska, Eden Prairie, Victoria, and Minnetonka about what senior programming they have available in their parks. She reviewed the information that she found out from each city as outlined in the October 26, 2021 staff report. She reviewed some of the programs that the City has held in the parks in the past. She asked if the Commission had suggestions for other programs that could be tried for the seniors. Commissioner Heinz noted that the Music in the Park was well attended by the senior demographic. Chair Hirner reviewed some of the activities that are available in the senior community where his father-in-law lives. Park and Recreation Director Grout reviewed some of the groups and activities available at the senior center, such as a knitting group, cribbage, woodworking. Chair Hirner stated that they also had things like tai chi, yoga, and other more outdoor activities. He noted that perhaps those could be organized via the park rather than with the other activities at the senior center. Park and Recreation Director Grout noted that they do offer pickleball lessons at Badger Park. She stated that they have had tai chi in the past, but there was not enough interest to continue that activity, but she is open to trying some of these activities again and see if the interest has increased. Commissioner Tauer stated that she likes the idea of doing some sunrise yoga classes during the warmer months, and suggested that it be more ‘community’ focused than just ‘senior’ programming. Chair Hirner stated that he also likes the idea of creating a walking group, for example, at Freeman Park. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 8, 2022 PAGE 7 OF 7 Park and Recreation Director Grout stated that she will check into some of these ideas and see about getting them scheduled at the parks. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Council Liaison Callies gave an overview of recent City Council activities. B. Staff a. Update on Grant for Freeman Field 2 Fencing Park and Recreation Director Grout noted that the City had received a grant for Freeman Park Field 2 to fix the footings and the fencing which will take place this coming spring. b. Update on January 15, 2022 Arctic Fever Event Park and Recreation Director Grout reported that Arctic Fever was held on January 15, 2022. She stated that there was a really nice turnout from the public for this event and noted that there demonstrations on outdoor camping and a story stroll that were new this year. Chair Hirner asked when the contractor would finish the work at Silverwood Park. Planning Director Darling stated that they do not have a timeline yet because it is still pretty early in the year. She explained that she knows it will be one of their first projects in order to finish the install of the swing sets and the awnings. She stated that she will be working with engineering to finish the improvements so the slides can be installed. 7. ADJOURN Tauer moved to adjourn the Park Commission Meeting of February 8, 2022 at 8:58 p.m. Schmid seconded the motion. Roll Call Vote: Ayes – all. Motion carried. 4A CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 8, 2022 Re: Elect Chair and Vice Chair The Park Commission Chair and Vice Chair are one-year terms. At Tuesday night’s meeting the Park Commission will need to appoint a Park Chair and Vice Chair. These positions will be effective through February 28, 2023. Previous Chair: Mike Hirner Previous Vice-Chair: Matt Gallivan For 2022: Chair: Vice-Chair: 4B CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 9, 2021 Re: Update on Summer Programs Staff has been working on summer programs. The following off-site programs are still, not offered this coming summer:  Zoomobile  Excelsior Library – We may be able to do a story stroll in a park. They are going to let me know.  To start the summer off there is the Step to It Challenge for residents. Step To It is for the month of May. It is a fun, free, four-week program that encourages people of all ages and abilities to become more active. You can visit the website at steptoit.org. Registration begins April 1. Freeman Park: Minnetonka Community Ed will be offering their summer camp again on Tuesdays, Wednesdays and Thursdays from 9 am – Noon at Freeman Park. The program is from June 15 to August 5. FootHolde will be hosting two soccer camps. One in June and one in July. Music in the Park – Shalo Lee Band will be playing again this year on July 7 from 6:30-8:30 pm. I am working on having a food truck for the event this year. Movie in the Park – TBD – Last year Movie in the Park was to take place the last Friday in August. Due to weather the movie was canceled and rescheduled for the second Friday in September. I contacted th Twilight Zone and they do not have an opening the last Friday of August. They have September 9 open which is the second Friday (like last year and previous years in the past). They have put a hold on this date if the commission decides to go with that date. He also mentioned that they have September 2 and 16 open. The following movies been shown at Movie in the Park:  Big Miracle  Aladdin  Frozen  Big Hero 6  The Odd Life of Timothy Green  Tangled  Sing  Mary Poppins  Back to the Future  Lion King Staff is recommending for the movie “Jungle Book (2016 edition). You can go to the Swank website www.swank.com to watch a clip of the movie. We have a jungle photo background and thought this would be fun to have at movie in the park and families can take pictures and we will also have a jungle theme for summer park stickers. We are looking at having a winter gear drive at the movie (hats, mittens, gloves and scarves) that people can donate. Listed below are movies that are trending now: Encanto Sing 2 Clifford the Big Red Dog Space Jam: A New Legacy Luca Soul Jungle Cruise You can also go to their website www.swank.com to view all movies that are available. The rate for rental of the screen is the same as last year ($1,245) the movie rental varies depending on the movie (cost ranges from $395 - $450). After review and discussion, the Park Commission will need to determine if they would like Jungle Book for the movie and if not, what movie they would like shown at Movie in the th Park and if September 9 works for the date. Badger Park: KidPower with Rachael is a high energy, interactive, entertaining and educational musical show. This will be on Wednesday, July 13 at 10:00 am for all ages. Kidcreate Studio will hold the following programs: Tie Dye Party – Wednesday, June 22 – Kids 5-12 years old will make a tie-dyed shirt Fairy Garden – Thursday, July 28 – Kids 4-9 old will sculpt their own fairy garden Slime Time – Thursday, August 4– Kids 4-9 years old will make two different kinds of slime Dan Carlson Tennis Program – Dan is working on his tennis camps and will provide an update when he has it all in place. Pickleball classes will be on Wednesday mornings from 10-11:30 Paint, Paper, Scissors will hold three painting classes: June 30, July 27 and August 18. They are working on the details and will send over as soon as they can. South Lake Police and Fire Department Location Safety Camp will be on Wednesday, August 10 from 8-3:30. #5A CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331 952-960-7900  www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 8, 2022 Re: Review and Discuss Donation for a Bench at Freeman Park Attachments: Map Bench 118 Color Options th At the February 8 Park Commission meeting the commissioners asked staff to reach out to Mr. Babcock about the size of the bench, that there would have to be a concrete slab for the bench and color of the bench. In talking with Mr. Babcock, the bench would be 6 feet. He stated that the bench is a cast iron bench that weights 230 pounds. He would like to have the bench be charcoal color. Staff explained that the donation would also have to include a concrete slab installed for the bench. Mr. Babcock explained that it is recommended that columns be used to install the bench in place. He would like it if it was just the columns and not a concrete slab under the bench. Public Works Director Brown stated the columns are being required due to the weight of the bench and to keep it stable and not sink. The slab is for maintenance so mowers can cut around and not have to weed underneath the bench, so both would be required. Planning Director Marie went through the files for Badger and Freeman and the pads were 4 by 8. The cost for the pad at Badger was $320 and $480 for the pad at Freeman and install was $150 for each bench. So, pad and install would be at least $630. Staff has asked the City Engineer if the contractor that will be doing the fence repairs at Freeman Field 2 if they could also do this job and what the cost would be. If we have an cost estimate by the meeting staff will report on the cost. If approved by the Park Commission, the request will go to City Council for approval at their April 11 meeting. DPMPS!PQUJPOT EvNps!qspevdut!bsf!bwbjmbcmf!jo!zpvs!dipjdf!pg!tfwfsbm!dpmps!pqujpot!jo!b!tvqfs!evsbcmf!cblfe.po! sfqsftfoubujwf!gps!efubjmt/ Dpmps!sfqsftfoubujpot!po!tdsffo!ps!qsjoufe!dbo!wbsz/!Gps!gsff!qbjou!dijq!tbnqmft!dpoubdu!zpvs!EvNps!sfqsftfoubujwf/ 911.6:9.5129!!evnps/dpn #4B CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331 952-960-7900  www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: February 8, 2022 Re: Review and Discuss Donation for a Bench at Freeman Park Attachments: Map Bench 118 Victory Bench Park Chair Hirner met with Charles Babcock, resident of Shorewood, who would like to donate a bench at Freeman Park. Chair Hirner will go over the information that he received from Mr. Babcock. Mr. Babcock would like to have a bench placed at one of the two areas shown on the map that is attached. The two circles on the map are the two areas. Also, attached is a photo of Bench 118 that Mr. Babcock would like to donate, and the other photo is the bench that the city orders and places within the parks when someone wants to donate a bench. Public Works Director approved the site but mentioned that it should be a concrete slab to place the bench on. For a six-foot bench and concrete slab in 2019 the donor paid $1500. The Park Commission will need to determine if they would like to have the bench that Mr. Babcock would like to donate or if the bench will have to be like the ones that are placed within the parks. Also, the Park Commission will need to decide which location they would like the bench placed. Staff would have to contact contractors for quotes on the concrete slab and notify the donor of the cost of the concrete slab. As the Commission is aware, the City is currently working with Three Rivers Park District to construct a Trail head at Freeman Park which will affect the trail alignment and the area in question. Should the Commission recommend accepting the donation, staff recommends that the concrete slab and bench be installed after the trailhead project is completed with that project to avoid any situation where the bench and slab would need to be moved again later. If approved by the Park Commission, the request will go to City Council for approval at their February 28 meeting.