22-029 Approving an Agreement with the IPM Institute to Prepare and Assist Implementing an Integrated Pest Management ProgramRESOLUTION NO. 22-029
STATE OF MINNESOTA
COUNTY OF HENNEPIN
CITY OF SHOREWOOD
A RESOLUTION APPROVING AN AGREEMENT WITH THE IPM INSTITUTE TO PREPARE
AND ASSIST IMPLEMENTING AN INTEGRATED PEST MANAGEMENT PROGRAM
WHEREAS, the City of Shorewood prepared and distributed a Request for Quote (RFQ) to
organizations who could assist the City in developing, implementing and managing an
Integrated Pest Management (IPM) program; and,
WHEREAS, three quotes were received and the City Council directed City Staff to work with
staff from the IPM Institute to develop an agreement or contract to provide the services defined
in the RFQ,
NOW THEREFORE BE IT RESOLVED by the Shorewood City Council, that the City Council
approves the attached Letter of Agreement and authorizes the Mayor and City Clerk to sign the
agreement on behalf of the City of Shorewood.
Adopted this 14th day of March, 2022.
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nnifer abadie, Mayor
ATTEST
kv-
Sarfdlie Thone, City Clerk
AGREEMENT BETWEEN
THE CITY OF SHOREWOOD, MI NESOTA AND IPM INSTITUTE
THIS AGREEMENT, entered into this I day of March 2022, by and between City of
Shorewood, a Minnesota Municipal Corporation based in Shorewood, MN (herein referred to as
"SHOREWOOD") and the IPM Institute of North America, Inc., a non-profit organization based in
Madison WI (herein referred to as "CONTRACTOR"), and
WITNESSETH:
WHEREAS, SHOREWOOD and CONTRACTOR share goals to improve health and
environment in agriculture and communities; and,
WHEREAS, CONTRACTOR possesses unmatched experience and expertise in building market -
based programs to improve health and environment in agriculture and communities widely recognized
throughout the US, supports the efforts of SHOREWOOD to develop an Integrated Pest Management
Plan and wishes to provide technical expertise and
WHEREAS, SHOREWOOD and CONTRACTOR wish to collaborate to improve health and
environment in communities; and
NOW, THEREFORE, in consideration of mutual covenants and obligations set forth below,
the parties agree as follows:
Section 1. Definitions. As used in this Agreement the following terms shall have the following
meanings:
(a) "SHOREWOOD": City of Shorewood, represented by Greg Lerud or his alternate as
designated in writing by SHOREWOOD.
(b) "CONTRACTOR": IPM INSTITUTE, represented by Nick Speckman or his alternate as
designated in writing by CONTRACTOR, together with any and all subcontractors retained by
CONTRACTOR under terms of this Agreement in performance of the Project.
(c)"Work Product": All data, documentation, reports, analysis, know-how, inventions,
developments, works of authorship, and information, in whatever form, first produced or created by or for
CONTRACTOR as a result of or related to the performance of work or the rendition of services under this
Agreement; and
(d) "Deliverables": Reports, notes, images, databases, models, analytical tools, and any other
descriptive or analytical material to be developed by CONTRACTOR and furnished to SHOREWOOD as
evidence of completion of Project activities; and
(e) "Project": Activities to be carried out by CONTRACTOR and/or any of its subcontractors
related to this agreement.
(f) "Project Period": The period commencing on the date this agreement is executed by both
parties and ending at such time as mutually agreed upon by SHOREWOOD and CONTRACTOR.
(g) "Services": Any work, assignment, or subcontract activity carried out under terms of this
Agreement by CONTRACTOR or any of its subcontractors.
Section 2. Work To Be Performed. CONTRACTOR agrees to provide Services in support of
the Project and to incur costs generally according to the Work Plan (Exhibit A). CONTRACTOR shall
retain and pay required subcontractors from the funds provided hereby. In performing all work and
services and incurring costs hereunder, CONTRACTOR shall exercise its independent judgment and shall
have control over the time, manner, and details of the work, but shall report to SHOREWOOD subject to
the restrictions and terms contained in this contract.
Section 3. Nature of Obligation. CONTRACTOR shall use its reasonable and diligent efforts to
perform the work as described in Exhibit A. However, the parties understand that the Project involves
development of novel procedures, methods, and concepts and that there can be no assurance that all goals
of the Project can be, or will be, met. CONTRACTOR does not warrant or guarantee any particular
results.
Section 4. Retention of Subcontractors. Selection of subcontractors shall be made by
CONTRACTOR and all subcontractors shall work under CONTRACTOR's direction. However, no
subcontractor shall be retained to perform any portion of the activities without prior written approval of
SHOREWOOD.
Section 5. Payment and Payment Procedures. The payments by SHOREWOOD to
CONTRACTOR for consultant services as per the attached work plan and fee schedule (Exhibit A) shall
be in the total amount of $13,055 US dollars (US $13,055), payable as follows:
(a) CONTRACTOR shall submit payment request as per the attached work plan and fee schedule
(Exhibit A). Invoice shall be delivered to SHOREWOOD by email. Invoices shall be sent to the City of
Shorewood, 5755 Country Club Drive, Shorewood, MN 55331, (952) 960-7900,
cityha11Aci.shorewood.mn.us. The City will remit payment to IPM INSTITUTE, 211 S Paterson Street,
Ste 380, Madison, WI 537034504.
Section 6. Intellectual property. All written or other work products generated by the parties to
this agreement and delivered to the other party, pursuant to this agreement, shall be the property of the
party generating the product. After the conclusion of the project, the parties each grant to the other party
the right to continue use and/or develop materials delivered to them by the other party. The following
provisions shall apply to intellectual property developed by either party and made available to other party
in the course of carrying out project activities:
(a) In the case of intellectual property developed by either party prior to the project and made
available to, or used to develop or complete the project, the developing party shall retain
during and after the project the right to use such intellectual property for other purposes
without restriction.
(b) The parties to this agreement shall retain the right after the conclusion of this project to
continue to use and develop the intellectual property provided to the party by the other party
during the course of this project, including the right to charge a fee for access to, or use of said
intellectual property, with acknowledgement to the other party.
Section 7. M[INNESOTA GOVERNMENT DATA PRACTICES ACT. CONTRACTOR
acknowledges that it must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to (1) all data provided by the SHOREWOOD pursuant to this Agreement, and (2)
all data, created, collected, received, stored, used, maintained, or disseminated by CONTRACTOR pursuant
to this Agreement. CONTRACTOR is subject to all the provisions of the Minnesota Government Data
Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it
were a government entity. In the event CONTRACTOR receives a request to release data, CONTRACTOR
must immediately notify SHOREWOOD. SHOREWOOD will give CONTRACTOR instructions
concerning the release of the data to the requesting party before the data is released. CONTRACTOR agrees
to defend, indemnify, and hold SHOREWOOD, its officials, officers, agents, employees, and volunteers
harmless from any claims resulting from CONTRACTOR's officers', agents', SHOREWOOD's, partners',
employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The
terms of this paragraph shall survive the cancellation or termination of this Agreement.
The parties acknowledge that as a result of the project, each will, or may, be making use of, acquiring or
adding to information about certain matters and things which are considered by the CONTRACTOR to be
trade secrets within the meaning of § 13.37, subd. 1 (b). CONTRACTOR will notify SHOREWOOD with
respect to any trade secrete data and SHOREWOOD shall comply with Minn. Stat. § 13.37, subd. 1(b)
with respect to such data.
Section 8. Independent Contractors. CONTRACTOR shall perform the Services as an
independent CONTRACTOR, and nothing contained in this Agreement shall be construed to create or
imply a joint venture, partnership, principal -agent, or employment relationship between the parties.
Neither party shall take action or permit any action to be taken on its behalf which purports to be done in
the name of or on behalf of the other party and shall have no power or authority to bind the other party to
assume or create any obligation or responsibility express or implied on the other party's behalf or in its
name, nor shall such party represent to any one that it has such power or authority.
Section 9. Termination of Agreement.
(a) Either party may terminate this Agreement in whole or in part, at any time before the date of
completion, for any reason. The terminating party shall notify the other party in writing via electronic e-
mail of any termination. The parties must stop work immediately upon notification of termination.
Payments made to either party or recoveries by either party shall be in accordance with the legal rights
and liabilities of the parties.
(b) In the event this Agreement is terminated, the party developing the Services for Deliverables
shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
Services or Deliverables prior to termination.
Section 10. Indemnification Against Loss or Damage. CONTRACTOR shall defend,
indemnify, and hold SHOREWOOD harmless from and against any liability, loss, damage or expense,
including reasonable attorney fees, which SHOREWOOD may incur or sustain by reason of any
intentionally wrongful conduct, breach of this contract by CONTRACTOR. If any suit shall be filed
against SHOREWOOD for any claim of intentionally wrongful conduct, breach of this contract by acts of
CONTRACTOR, CONTRACTOR shall defend SHOREWOOD in the matter and indemnify
SHOREWOOD against any monetary award in said action.
Section 11. Compliance with Laws. CONTRACTOR agrees that over the duration of and as a
condition of CONTRACTOR's duty to perform under the terms of this Agreement that it will be in
compliance with all applicable laws and regulations of the State of Wisconsin. SHOREWOOD also
agrees to comply with all applicable laws.
In addition, CONTRACTOR certifies that it is not delinquent on any federal debt and has not been
debarred from doing business with the federal government.
Section 12. Representations and Warranties of CONTRACTOR. CONTRACTOR represents
and warrants to CONTRACTOR as follows:
(a) CONTRACTOR is a non-profit organization in lawful existence under Minnesota law. This
Agreement has been duly authorized, is valid and enforceable in accordance with its terms.
(b) No further consent or approval is necessary from its Board of Directors or other
CONTRACTOR authority as a condition to the performance of any of its obligations hereunder.
Section 13. Representations, Warranties and Covenants of SHOREWOOD. SHOREWOOD
represents warrants and covenants, to CONTRACTOR as follows: SHOREWOOD is a Minnesota
municipal corporation. This Agreement has been duly authorized, is valid and enforceable in accordance
with its terms, and neither the execution of this Agreement nor performance of the transactions
contemplated hereby is or will be contrary to the provisions of any agreement or undertaking to which it is
a party or by which it is bound.
Section 14. Amendment. An amendment to this Agreement shall be valid only if it is in writing
and approved by authorized representatives of both parties.
Section 15. Survival of Agreement. If any portion of this Agreement is held to be invalid or
unenforceable, the remainder shall be valid and enforceable.
Section 16. Entire Agreement. This Agreement constitutes the entire Agreement between the
parties with respect to the subject matter hereof, and the CONTRACTOR acknowledges that it is entering
into the Agreement solely on the basis of the terms and conditions herein contained or referenced in
Exhibit A, or referenced in written Addendums to this Agreement and not in reliance on any
representation, statement, inducement or promise, whether oral or written, not contained herein.
Section 17. Notices. All notices required or permitted to be delivered hereunder and all
communications in respect hereof shall be in writing and shall be deemed given when personally
delivered or when deposited in the United States mails, certified, return receipt requested, first class,
postage prepaid, and addressed as follows:
If to CONTRACTOR to -
Nick Speckman
IPM Institute of North America, Inc
211 S Paterson Street, Ste 380
Madison, WI 53703
kadams@ipminstitute.org
If to City of Shorewood to -
Greg Lerud
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
GLerud c-)ci.shorewood.mn.us
Section 18. Governing Law. The laws of the State of Minnesota shall govern the interpretation
and enforcement of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date first
above stated.
IPM INSTITUTE CITY OF SHOREWOOD
Nick Speckman
CEO
Je fifer Labadie
Mayor
ATTEST
Sandie Thone, City Clerk
Exhibit A
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IPM Institute of North America Inc.
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Contact
Firm Contact Information:
IPM Institute of North America, 211 S. Paterson St, Suite #380, Madison, WI 53703
Individual Contact Information:
Ryan Anderson, Community IPM Manager, rnderson ipminstitote.or , 773-878-8245
)® Background of firm:
The IPM Institute of North America is an independent 501(c)3 non-profit formed in 1998 to
improve sustainability in agriculture and communities by using the power of the marketplace:
buyers want to support products and services that work to protect the environment and reduce
health hazards.
Our team of 15 currently works on more than a dozen projects to increase the adoption of
Integrated Pest Management (IPM) and other sustainable practices that improve working
conditions, reduce greenhouse gases, improve air quality, water quality, and soil health and
reduce risks to human health and the environment from pesticide and nutrient use in
agriculture and communities.
Our programs have received the following recognition:
• 2014 Whole Foods Market Supplier Award for Outstanding Quality Assurance
• 2012, 2009 Sustained Excellence in IPM Award from the US EPA
• 2009, 2008, 2005, 2004 National Champion from the US EPA Pesticide Environmental
Stewardship Program
Our Community IPM programs promote and implement sustainable and safer pest and weed
management practices where people live, learn and play. One of our newest Community IPM
programs, Midwest Grows Green (MGG), educates and empowers citizens to take sustainable
landscaping action that reduces harmful runoff into our waterways, protects the health of our
most vulnerable citizens and reduces negative impacts of pesticides on non -target species such
as pollinators. MGG wants to make all public and private parks, playing fields and outdoor
landscapes in the Midwest organic by 2030.
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i.Firm Quali s l
Midwest ro reen' experience working withmunicipalities alitie o
develop an IPM program for outdoor landscapes.
MGG's Technical Assistance Program (TAP) helps municipalities, park districts and schools
eliminate synthetic pesticides and fertilizers on outdoor landscapes and market these
transitions to local communities (see it.1y assistance). MGG holds the expertise,
knowledge and resources to share landscape management strategies with the City of
Shorewood that meets community expectations without the use of harmful synthetic pesticides
or fertilizers. In its six years of existence, MGG recruited 40 pesticide -free parks. This has
reduced an estimated 87,742 Ibs of synthetic fertilizers and 1,403 Ibs of synthetic pesticides.
Breadth and Scope of MGG capacityto deliver the .service.
MGG and TAP focuses on urban, peri-urban and rural greenspaces of grass, natural areas and
other landscaping intended for recreational or aesthetic use. Greenspaces include, but are not
limited to, parks, athletic & recreational turfgrass fields, corporate and educational campuses,
wetlands, shorelines, forest preserves, prairies and more.
TAP completes its work in three phases: (1) the IPM audit, (II) the three year sustainable
landscape management plan and (III) implementation of recommendations from the Phase I
and II reports. The City of Shorewood can request to receive services from a single TAP phase or
multiple. The IPM Institute provided prices for each phase in "Section V" starting on page 7.
Phase I adheres to the RFQ request for an "initial review of city documents and meeting with
city staff." Phase II and III adhere to the "Alternate Quote" request. The following describes
deliverables for each TAP phase:
Phase I- IPM Audit Scope of Work
The Phase I IPM audit identifies opportunities to eliminate or reduce pesticide, fertilizer and
water use on all Shorewood greenspaces. To narrow the scope of the audit's recommendations,
MGG will request that Shorewood prioritizes its greenspaces into three different classes based
on their foot traffic and visibility: (1) Class A Fields- Highly used athletic fields or destination
parks, (2) Class B Fields- moderately trafficked athletic fields or parks and (3) Class C Fields -
General use, low traffic parks or natural areas. Learn more about MGG's field classification and
prioritization process at h:it.1yLMGGpnontization.
Following greenspace prioritization, MGG will ask the City of Shorewood to select one
greenspace in each class and provide MGG with data for every mowing, aeration, irrigation,
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overseeding, fertilization and weed/pest control event that takes place on the selected
greenspaces over three -years.
MGG will use this data to compile an IPM Report that evaluates the City of Shorewood's IPM
program with respect to Shorewood's goals and greenspace classification system.
Recommendations in the report will include:
1. Evaluation of the effectiveness of Shorewood's IPM program towards reaching
its pesticide reduction goals. This will include a comparison of Shorewood's
landscape management program to current best practices and "state of the
science" related to IPM policies, programs and practices in the US and Canada.
2. An assessment of trade-offs and costs for changing maintenance approaches and
techniques on Shorewood's greenspaces (e.g. What is the trade-off in terms of
aesthetic quality, recreational usability and investment of time and resources? )
3. Recommendations and cost estimations for specific action steps to improve
Shorewood's IPM practices and overall program.
Phase II- Three Year Sustainable Landscape Management Plan
The MGG Team and the City of Shorewood staff will meet to review the properties owned
and managed by Shorewood. In the meeting, the City of Shorewood will agree on the
greenspace or greenspaces to implement all or the majority of the recommendations
presented in the Phase I audit. To help with greenspace selection, Shorewood staff will fill
out a pre -project questionnaire about the total budget they allocate to the fields in
question and details regarding field management expectations, equipment, practices, and
products used (see survey at bit.Iy/ GGnlcinfoSurve1).
MGG's soil scientist [Vytas Pabedinskas or Alec McClennan] will complete an assessment
report and management plan for each chosen greenspace. The MGG team will incorporate
the assessment reports into a final management plan. Services provided during this step
include:
1. Introduction and client history of practices to that point- The MGG Team will
record the client's current greenspace management practices, knowledge of
sustainable landscaping practices, and plans or objectives for sustainable
landscaping implementation.
2. Soil description and project identification- This entails a preliminary assessment of
the pedology/formation of the soil. The soil scientist will use a soil probe to assess
depth of topsoil, clay content, stratification and barriers that could impede water,
nutrient and air movement and root growth.
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3. Mapping of site, identification of target areas and photo documentation- The soil
scientist will walk through the site with the client to identify the scope of changes
they would like to happen. The walk through will identify target areas including
pointing out high weed density areas, compacted/cracked soil and high -traffic
areas. The soil scientist will then map the site to catalog the target areas and
identify drainage patterns. Finally, the soil scientist will take photo documentation
of the sites to show before and after comparisons, accurately convey the severity of
issues and track seasonal/weather related issues such as standing water after rain
events or slow spring recovery. To help with this site assessment, the client team
will complete a "Turf Rating System" rubric for the site(s) evaluated.
4. Soil Test Results and their interpretation- The soil scientist will take samples from
the site visit to measure key soil health indicators of sum of cations, water pH, organic
matter, primary macronutrients, secondary macronutrients, essential micronutrients
and texture. The MGG team will use test results to support management decisions
or make some necessary alterations to the sustainable landscaping management
plan.
5. Native planting recommendations- To further support the City of Shorewood's "Bee -
Safe" policy, the TAP team will identify park or field areas that would benefit from
native plants as opposed to turfgrass. MGG should have collected sufficient
information about the site's soil, sunlight access and climatic conditions to help
determine the appropriate native seed mixes to replace the existing turfgrass. The
Phase II plan will include recommendations to kill the turfgrass and control invasive
weeds such as buckthorn, honeysuckle, reed canary grass and phragmites on site with
no or limited synthetic herbicides.
6. Final draft of the three-year sustainable landscape management plan- MGG will
submit a plan to Shorewood staff summarizing the current greenspace
management practices, soil characteristics of the project sites and management
recommendations for cultural practices, fertilization and weed and pest control.
Plan sections include (1) Overview, (2) Introduction, (3) Description of selected fields,
(4) Summary of expectations, (5) Site and field management assessment, (6) Soil testing,
(7) Cultural practices recommendations, (8) Fertilization and soil amendment
recommendations, (9) Weed and pest management, (10) Additional recommendations,
(11) Management calendar and (12) Additional reading material.
7. A brief presentation can be assembled to present at an in -person or remote client
team meeting, highlighting most relevant and pertinent details that can inform
management decisions- Based on request, the presentation could include
powerpoint slides, brief video chronicling the process and/or poster for display to
the public that utilizes the space.
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Phase III- Implementation of Recommendations from Phase I and II Reports.
The MGG team will provide ongoing technical assistance for three years to ensure the
implementation of the site management plan. Technical assistance includes:
• Quarterly check -in calls with City of Shorewood staff
o During calls, the Shorewood team will provide MGG with adequate photo
and other documentation of the fields so the TAP team can make practical
recommendations.
• Access to MGG's network of organic and natural lawn care product, service, and
technical assistance providers.
• The MGG Team will provide Shorewood staff with updates of the latest best
sustainable landscaping practices, products\ and strategies.
• Outreach and communication support that includes
o 1-2 public education events for 50+ people.
o Interpretive Signage.
o Annual press release.
o 5-10 social media post suggestions per year.
The TAP Team
The TAP team includes the following individuals:
Ryan Anderson, Community IPM Manager, IPM Institute of North America, Inc.
IPM Institute's Ryan Anderson will assume primary management responsibilities. A 2016
National Academies of Sciences, Engineering, and Medicine Christine Mirzayan Science &
Technology Fellow, Mr. Anderson has extensive experience advancing science -based solutions
in urban and residential communities highlighted by his leadership of IPM's Midwest Grows
Green (MGG) sustainable landscaping initiative that has recruited 40 pesticide free parks, 30
point -of -purchase retailers and more than 800 pledges. Ryan has a Masters of Sustainable
Solutions from Arizona State University and holds a dual bachelor's degree in Biology and
Electronic Journalism from Butler University.
Leah McSherry, Community IPM Coordinator, IPM Institute of North America, Inc.
IPM Institute's Leah McSherry will help coordinate project meetings and provide day-to-day
assistance. Leah has a B.S. in Wildlife Ecology & Biology from the University of Wisconsin —
Stevens Point. Her past experience includes working for the Columbia County USDA Farm
Service Agency where she headed the Organic Certification Cost -Share Program and Emergency
Assistance for Livestock — Honeybees.
Vytas Pabedinskas, Save our Soil, LLC.
Vytas Pabedinskas will provide soil and turf management technical assistance for this project.
Mr. Pabedinskas offers a unique soil health perspective as he has a Masters degree in soil
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science from the University of Arizona and a Masters degree in education from the University of
Illinois. He has taught soils, soil health and compost production in academic and industry
settings across Illinois. Currently he is working with a number of school districts that want to
institute composting/waste diversion programs and revive greenhouses. He is a member of the
Soil Science Society of America and participates on the Education committee. He is, also, a
member of the Illinois Food Scrap Coalition promoting composting and compost use in Illinois.
Alec McClennan, Good Nature Organic Lawn Care
Alec McClennan will provide soil and turf management technical assistance for this project. Alec
is Founder and President of Good Nature Organic Lawn Care, a firm specializing in natural,
organic fertilization and weed suppression for lawns, trees and ponds on residential and
commercial properties in Cleveland, Columbus, Akron and Indianapolis. Alec became a Master
Gardener and Certified Turfgrass Professional at the University of Georgia. Alec is a member
and past president of the Entrepreneur's Organization in Cleveland and a founding member of
the Organic Landscape Association. He earned a degree in Civil Engineering from the University
of Pennsylvania.
Examples of IPM programs that MGG has previously prepared.
MGG's Ryan Anderson attached completed drafts of Phase I and II reports for the City of Elgin,
IL in his email. MGG plans to produce similar reports for the City of Shorewood. Results for the
City of Elgin can be found at bit. y/EIginRestoration21.
Public listening sessions to solicit inputinputfrom the community
The TAP team will arrange to meet with the City of Shorewood within 30 days of Phase I and II
report completion. The team will present the major findings from the reports during these
meetings. The community can attend these report presentations. Community involvement and
input in these meetings is left to the discretion of Shorewood staff. The same policy applies to
the Phase III quarterly meetings.
i. List of municipalr other governmental authorities
S supported:
TAP started in 2020. Current TAP clients include the City of Elgin, IL, City of Lake Forest, IL,
Clarendon Hills Park District, IL, River Forest Park District, IL and City of Grand Rapids, MI.
Partial TAP client includes Village of Skokie, IL, which received a Phase I Audit in 2019.
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MGG has supported natural lawn care, pesticide reduction and sustainable landscaping
work for the Lisle Park District, IL, Naperville Park District, IL, Park Ridge Park District, IL,
Elmhurst Park District, IL, City of Evanston, IL, Chicago Park District, IL, City of Urbana, IL,
City of East Grand Rapids, MI and City of Stoughton, WI. Find a map of MGG pesticide -free
parks at bit.iy/MGGparkmap.
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Phase I Estimated Hourly Fees and Expenses (Primary Quote)
Task Staff Hours Rates Total
1. Research, summarize state of science in community Community 2 $50 $100
structural, turf and landscape IPM including IPM Manager
identifying appropriate model communities and
performance metrics with city staff. Components
include plant health; soil quality; pest prevention for
insects, plant diseases, weeds including invasives,
rodents, wildlife; and pesticide risk assessment and
mitigation.
2. Desk audit: Evaluate City of Shorewood IPM Community 20 $50 $1,000
practices data provided by Shorewood staff including IPM Manager
policies, goals, performance metrics, cultural practices,
fertilizer applications and weed/pest control.
3. Draft preliminary report including state of science, Community 2 $50 $100
City of Shorewood position along continuum, IPM Manager
recommendations including costs/benefits.
4. Finalize report by May 1, 2022
Community
2
$50
$100
IPM Manager
5. Present final report to Park Board at public meeting.
Community
2
$50
$100
IPM Manger
6. Bookkeeping, accounting, recievables/payable
Accountant
2
$60
$120
management
Community
IPM Manager
1
$50
$50
Soil Scientist
1
$60
$60
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Phase I Hourly Fees and Expenses Subtotal (Required) No
Travel (Optional)
Item
Cost
Round Trip Flight from Chicago to Shorewood $180
Lodging based on Federal per diem $180
Daily Meals & Incidentals $79
Travel Subtotal (Optional) $439
✓❑ Phase I Total with travel (Optional) $2,069
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Phase II Estimated Hourly Fees and Expenses.
Staff Hours
Rates
Total
Task
7. Meet to review properties owned and managed by
Community 1
$50
$50
Shorewood.
IPM Manager
Soil Scientist 1
$60
$60
8 Site Visit
Soil Scientist 8
$60
$480
9. Results and interpretation from initial soil testing Soil Scientist 10
samples.
10. Draft three year landscape management plan. Soil Scientist 10
11. Phase II report review and finalization. Community 5
IPM Manager
Soil Scientist 5
12. Presentation of Phase II report Community 2
IPM Manager
Soil Scientist 2
13. Bookkeeping, accounting, recievables/payable Accountant 6
management
Community
IPM Manager I
Soil Scientist I
Phase II Hourly Fees and Expenses Subtotal
(Required) $3,030
Travel for Soil Scientist Site Visit (Required)
$60
$60
$50
$60
$50
$60
$60
$50
$60
$600
$600
$250
$300
$100
$120
$360
$50
$60
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Item
Cost
Round Trip Flight from Chicago/Cleveland to $180-$350
Shorewood
Lodging based on Federal per diem $180
Daily Meals & Incidentals $79
Soil testing $250
Travel for Phase II Plan Presentation (Optional)
Item Cost
Round Trip Flight from Chicago/Cleveland to $360-$540
Shorewood (n=2)
Lodging based on Federal per diem (n=2) $360
Daily Meals & Incidentals (n=2 $158
7 Phase 11 Total (Required + Optional) $4,947
11
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IPM Institute of North America Inc.
o NortInstih e�c Harnessing Marketplace Power to Improve Health, Environment and Economics
Phase III Estimated Hourly Fees and Expenses
Staff
Hours
Rates
Total
Task
Community
12
$50
$600
1. Quarterly Check -in calls for 2022
IPM Manager
Soil Scientist
12
$60
$720
2. Public Education Events (Optional)
Community
10
$50
$1000
IPM Manager
Graphic
2
$50
$150
Designer
3. Interpretive Signage Design (Optional)
Community
2
$50
$100
IPM
Coordinator
Graphic
1
$50
$50
Designer
❑ 4. Press Release (Optional)
Community
9
$50
$450
IPM Manager
�5. 5-10 social media post suggestions per year (Optional)
Community
9
$50
$450
IPM
Coordinator
FW
I P M
IPM Institute of North America Inc.
IPM
Instiof North Amuteerica Harnessing Marketplace Power to Improve Health, Environment and Economics
Community
20
$50
$1,000
6. MGG BMP updates via Lawn & Land Forum
IPM Manager
Soil Scientist
2
$60
$120
7. MGG networking with organic and NLC product,
Community
10
$50
$500
service and technical assistance providers.
IPM Manager
Soil Scientist
2
$60
$120
8. Bookkeeping, accounting, recievables/payable
Accountant
12
$60
$480
management
Community
IPM Manager
2
$50
$100
Soil Scientist
1
$60
$60
Phase III Hourly Fees & Expenses Subtotal (Required)
No
Phase III Hourly Fees & Expenses Subtotal (Required +
Optional) $5,600
Travel (Optional)
Item Cost
Round Trip Flight from Chicago to Shorewood $180
Lodging based on Federal per diem $180
Daily Meals & Incidentals $79
Travel Subtotal $439
Phase III Total for all items (Required + Optional) $6,039
Total for all three phases (Required + Optional) $13,055
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Fee Schedule
Contract Executed
3/10/2022
$ 3,263.75
Phase I Report Complete
5/13/2022
$ 3,263.75
Phase II Sustainable Landscape Mgmt Plan
9/9/2022
$ 3,263.75
One Year from Contract Execution
3/10/2023
$ 3,263.75
Total Payments
$ 13,055.00
14