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030822 Pk Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 8, 2022 VIRTUAL - 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Vice-Chair Gallivan convened the meeting at 7:11 p.m. A. Roll Call Present: Commissioners Gallivan, Heinz, and Tauer; City Council Liaison Callies; Parks and Recreation Director Grout; and Planning Director Darling Absent: Chair Hirner and Commissioner Schmid B. Review Agenda Tauer moved to approve the agenda as presented. Heinz seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 8, 2022 Gallivan moved to approve the minutes of the February 8, 2022 meeting, as written. Tauer seconded the motion. Roll Call Vote: Ayes- all Motion carried 3-0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Appoint Chair and Vice-Chair Heinz moved to appoint Commissioner Mike Hirner to serve as Chair of the Park Commission. Tauer seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. Tauer moved to appoint Commissioner Matt Gallivan to serve as Vice-Chair of the Park Commission. Heinz seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. B. Movie in the Park and Summer Programs Park and Recreation Director Grout explained that the Zoomobile will not be offered this summer. She noted that she is working with the Excelsior Library on the possibility of doing a story stroll in the park. She gave an overview of the planned activities at Freeman Park including: Minnetonka Community Ed summer camp; FootHolde; and Music in the Park on July 7, 2022 with the Shalo Lee Band. She gave an overview on the Movie in the Park possible dates in September. She stated that staff is recommending selection of the 2016 movie Jungle Book and explained that PARK COMMISSION MINUTES TUESDAY, MARCH 8, 2022 PAGE 2 OF 4 they have a jungle photo backdrop that could be put up so people can take pictures prior to the movie. She stated that they would also like to have a winter gear donation drive at the movie so people can donate hats, mittens, gloves, and scarves for charity. She gave an overview of the plans for Badger Park including: KidPower and Kidcreate programs; Dan Carlson Tennis; Pickleball; Paint, Paper, Scissors classes; and possibly some yoga classes. The South Lake Police and Fire Department will hold a Safety Camp on August 10, 2022 from 8:00 a.m.– 3:30 p.m. Vice-Chair Gallivan commended Park and Recreation Director Grout for her work on the summer programs and noted that he believes it is the best group of activities that he has seen put together since his time serving on the Commission. The Commission discussed date options for Movie in the Park Tauer moved to select September 9, 2022 as the night for Movie in the Park and Jungle Book 2016 as the movie. Heinz seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. Vice-Chair Gallivan encouraged staff to keep Encanto on the list for future movies because it is very popular. 5. OLD BUSINESS A. Review and Discuss Donation of a Bench at Freeman Park Park and Recreation Director Grout stated that she had spoken with Mr. Babcock who was interested in donating a bench for Freeman Park. Mr. Babcock would like to donate a 6 foot cast- iron bench in a charcoal color. She stated that Mr. Babcock indicated that he would like columns to be installed to support the bench rather than a full concrete slab. She explained that she had spoken with Public Works Director Brown who explained that columns will be necessary because of the weight of the bench but he would also recommend the concrete slab for maintenance purposes, especially for mowing. She reviewed the estimated costs that staff had come up with for concrete pad installation and the possibility of completing the work at the same time as the fence repairs are happening at Freeman Park. Vice-Chair Gallivan asked what color most of the City’s benches currently are. Planning Director Darling stated that they are brown. Commissioner Tauer noted that Mr. Babcock has not yet agreed to the concrete slab so she believes this item will need to be tabled for another month to allow him time to make the decision on whether he is willing to do that. Commissioner Heinz stated that he would like to see if the City could support this desire for Mr. Babcock to make a donation to the City and asked if there may be a way to by blend some of the work into another project. He stated that he doesn’t want this added cost to lose the City a willing donor. Vice-Chair Gallivan asked the Commission how they felt about the differing aesthetic with the charcoal cast-iron versus the usual brown. PARK COMMISSION MINUTES TUESDAY, MARCH 8, 2022 PAGE 3 OF 4 The Commission discussed the bench aesthetics and expressed their support for the differing aesthetics of the proposed bench. The Commission discussed the options for the cost for the concrete slab. Council Liaison Callies asked if there was any money available in the Park Foundation Fund that may be able to be used to help cover the cost for the concrete slab. Park and Recreation Director Grout noted that there is not much money left in that fund. She noted that she does not think Mr. Babcock wants the concrete slab at all because he wants the bench to look more natural. Planning Director Darling explained that the reason for the concrete slab is because of maintenance and stated that without it, the weeds will grow up, under, and through the bench. She stated that Public Works has asked for the concrete slab so they do not have to do hand trimming or use a push mower that can get underneath the bench. Vice-Chair Gallivan stated that he would like to see if there may be any funds available to assist with the concrete slab costs from the Park Foundation or some other way within the budget to cover those additional costs. Park and Recreation Director Grout stated that she will speak to the Park Foundation and find out if there may be any funds available. Gallivan moved to recommend approval to accept the donation of the park bench from Mr. Babcock and that the City work the Park Foundation or Public Works to ensure that a concrete slab is also installed. Tauer seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Council Liaison Callies gave an overview on recent Council activities. B. Staff Planning Director Darling gave an update on the progress at Silverwood Park and noted that the playground has been completely installed. The engineering division is working on getting bids to complete the rest of the improvements which include sidewalks, erosion improvements and repairs to the existing steps and handrails. They bids will be advertised soon and staff anticipate acceptance of the bids at the City Council on April 11. Park and Recreation Director Grout stated that the City is doing the Pot O’ Gold search in the parks She gave an overview of how it works and how people can get prizes. She stated that they have had a lot of participation and it has gotten lots of positive feedback. Vice-Chair Gallivan asked when the City thinks everything will be done at Silverwood Park and if there will be some type of grand opening event like the City did for Badger Park. PARK COMMISSION MINUTES TUESDAY, MARCH 8, 2022 PAGE 4 OF 4 Planning Director Darling stated that they may be able to have an event sometime in August before school is back in session. She noted that it will have to be done on a smaller scale that Badger Park, because there is less parking available. Vice-Chair Gallivan stated that he would like to make sure that a date for this grand opening is able to published in the City newsletter in time to get the word out. Commissioner Heinz noted that he is planning to share the document that he has been working on regarding the parks at the next meeting. Vice-Chair Gallivan reminded Commissioner Tauer that she will be reporting at the March 14, 2022 Council meeting. 7. ADJOURN Tauer moved to adjourn the Park Commission Meeting of March 8, 2022 at 7:58 p.m. Gallivan seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0.