05-09-22 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, MAY 9, 2022 6:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for the
meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Siakel _____
Johnson _____
Callies _____
Gorham _____
B. Review Agenda
ATTACHMENTS
2. EXECUTIVE SEARCH FIRM INTERVIEWS City Clerk/HR Director Memo
6:00 PM: BAKER TILLY: Sharon Klumpp & Patty Heminover
6:30 PM: DAVID DROWN: Patrick Melvin & Gary Weiers
3. ADJOURN
City of Shorewood Council Meeting Item
2
Title/Subject: Interviews for Executive Search Firm
Meeting Date: May 9, 2022
MEETING
Prepared By: Sandie Thone, City Clerk/HR Director
TYPE
WORK
Attached: Interview Schedule/Summary
SESSION
List of Questions
Request for Proposal: Executive Search Firm
Background:
The city solicited Request for Proposals for an Executive Search Firm to Assist in Hiring
a City Administrator. The city received two proposals from DDA, Human Resources, Inc/
David Drown Associates and Baker Tilly. Each firm has been asked to provide a 15-
minute presentation and stay for a brief Q/A session. The Request for Proposal is
attached. The interview schedule, summary, and a list of questions has been provided.
Baker Tilly is scheduled to interview at 6:00 p.m. and DDA, Human Resources, Inc/ David
Drown Associates at 6:30 p.m. Time for discussion regarding the selection of a firm is
included on the Regular Meeting Agenda, Item 9A, in the meeting to follow.
Proposals were sent separately to the council and are not included in the public packet.
This is pursuant to MN Statute 13.591, which states all other data in a responder’s
response, other than their name which becomes public on the due date, is private or not
public data until the completion of the evaluation process (completion of the contract
negotiation with selected vendor).
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Executive Search Firm Interview Schedule & Summary
Time Firm Interviewee
6:00 p.m. Baker Tilly Sharon Klumpp & Patty Heminover
6:30 p.m. David Drown Patrick Melvin & Gary Weiers
Baker Tilly David Drown and Associates
Cost $24,600 $22,000
Timeline Approximately 12-15 weeks Approximately 17 weeks
Guarantee 12 months 24 months
Assessments Management/leadership Personality assessment
assessment included for included
finalists
Recent/Current MN Minnetrista, Oakdale, Inver Aitkin, Mahnomen, N. St. Paul,
Manager/Administrator Searches Grove Heights, Burnsville, Norwood Young America,
Willman, Kimball, Shakopee, White Bear Lake, Monticello,
Maple Plaine, Wilmar Albert Lea, St. James, Scandia
Hiring Follow Up N/A (possibly upon request) Periodic contact with new
administrator and Council for
12 months.
City of Shorewood
Executive Search Firm Interview
Search Firm Name:
Interview Date/Time:
Reviewer’s Name:
Question 1
In your experience, what causes a City Administrator recruitment and hiring process to
succeed, and what may cause a process to fail?
Question 2
What information and input from City Council do you consider to be the most effective in
helping you with your executive recruitment process?
Question 3
Describe what you have found to be the most effective process for a city to narrow a list of
applicants down to a list of semi-finalists and then eventually a list of finalists?
Question 4
How a candidate for the City Administrator fits within the organization is extremely
important, so how do you evaluate this intangible quality and integrate it into your
process?
Question 5
How often will you have check-ins or interaction points with the City Council and city
staff during the recruitment process? How will you communicate the status of the
overall recruitment process to Council and staff?
CITY OF
SHOREWOOD
Request For Proposal
Executive Search Firmto Assist
In Hiring a City Administrator
I. OVERVIEW
City of Shorewood is seeking proposals from executive search consulting firms to assist
in the recruitment of a City Administrator. The selected firm will conduct the
recruitment, evaluation and screening of applicants in order toprovide
recommendations to the Shorewood City Council.TheShorewood City Council will
interview the semi-finalists, with ahiring goal on or before October 1, 2022.
II. INTRODUCTION
Shorewood is a city with a population of 7,800 and located in western Hennepin
County.The Mayor and four-member council are all elected at-large and on staggered
terms.The city has a full-time staff of 22 people, with police and fire services being
provided by a joint powers agency with three and four other cities, respectively.
III. PROPOSAL REQUIREMENTS
Proposals for Executive Search Firm should includethe following information regarding
1. Recruitment.
2. Identification of quality candidates.
3. Screening applicants and recommendation of semi-finalists.
4. Final interview.
5. Conducting pre-employment investigation and evaluations of finalist(s).
6. Assistance in negotiating offer.
searches.
Proposals should include the proposed fee schedule, payment provisions requested,
and estimated expenses.
Proposals should include proof of liability insurance and amount.
IV.STATEMENT OF NEED
City of Shorewood is seeking responses from consultant firmswith expertise in
conducting quality search services. The primary objective of the RFP is to establish a
consultant list from which the city will select an executive search firm to conduct the
search for a new City Administrator.
V.NATUREOF POSITION
The position of City Administrator is a critical, visible position requiring strong business
management experience, exceptionalleadership ability and a successful track record of
working with or for government, public agencies within the local government sector.
The job description for the City Administrator is attached to this request.
VI.RESPONSE REQUIREMENTS
Proposals and all related materials are due by noon on May 2, 2022. Responses may
be delivered to City of Shorewood:
Sandie Thone, Human Resources Director
5755 Country Club Road
Shorewood, MN 55331
Responses submitted by email will be accepted at sthone@ci.shorewood.mn.us
VII.QUESTIONS/ADDITIONAL INFORMATION
All questions and/or requests for additional information may be requested via email to
Sandie Thone, Human Resources Director at the following email address
Sthone@ci.shorewood.mn.usor via direct line at 952.960.7911.