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06-27-22 CC Reg Mtg Agenda Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JUNE 27, 2022 7:00 P.M. For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during regular business hours with questions. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Mayor Labadie___ Siakel___ Johnson___ Callies___ Gorham___ C. Review and Adopt Agenda Attachments 2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer those now. Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes of June 13, 2022 Minutes B. Approval of the Verified Claims List Claims List C. Appointment of 2022 Election Judges and AB Board City Clerk/HR Director Memo Resolution 22-058 D. Approve Extension for Subdivision Approvals Planning Director Memo Excelsior Woods 20325 Excelsior Blvd. Resolution 22-059 E. Approve New 2022 Retail Tobacco License Deputy City Clerk Memo Resolution 22-060 F. Mileage Reimbursement Rate City Clerk/HR Director Memo G. Award Quote for Irrigation and Landscape and Accept Revised City Engineer Memo Agreement for Glen Road/Amlee Road/Manitou Lane Street Resolution 22-061 Reconstruction and Utility Project, City Project 18-08 CITY COUNCIL REGULAR MEETING AGENDA Page 2 3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please identify yourself by your first and last name and your address for the record. After this introduction, please limit your comments to three minutes. No action will be taken by the council on this matter, but the mayor or council could request that staff place this matter on a future agenda. (No Council Action will be taken) 4. PUBLIC HEARING A. Vacation of a portion of Fire Lane 1 to Set Property Line Planning Director Memo Location: 4580 Enchanted Point at Fire Lane #1 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING 8. ENGINEERING/PUBLIC WORKS 9. GENERAL/NEW BUSINESS A. Ordinance 589: Amendment to Chapter 305 Tree Trimmers City Clerk/HR Director Memo Ordinance 589 B. Excelsior Chamber Donation Request for Fireworks Interim City Administrator Memo C. Review Preliminary 2023 SLMPD Budget Interim City Administrator Memo D. Yellowstone Trail concerns Director of Public Works Memo 10. STAFF AND COUNCIL REPORTS A. Staff B. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JUNE 13, 2022 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Labadie called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Johnson, Siakel, Gorham, and Callies; City Attorney Shepherd; City Administrator Shukle; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and City Engineer Budde B. Review Agenda Johnson moved, Gorham seconded, approving the agenda as presented. Motion passed 5/0. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. Gorham moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of May 23, 2022 B. City Council Regular Meeting Minutes of May 23, 2022 C. Approval of the Verified Claims List D. Adopting RESOLUTION NO. 22-055, “A Resolution Approving Agreements with Hennepin County Regional Rail Authority and Three Rivers Park District for Smithtown Pond Project City Project 20-07.” Motion passed 5/0. 3. MATTERS FROM THE FLOOR Ann Raymond, 6140 Pleasant Avenue, stated she has lived in Shorewood for the past 13 years. She commented on the maintenance along Yellowstone Trail noting soil erosion, expensive yearly maintenance, trees growing into the road, and the above ground power lines. She stated that there are significant soil erosion issues along the trail and believed that is due to the construction of homes without a plan for drainage. She commented that this will lead to significant road maintenance costs as the road is breaking down. She noted a significant amount of dirt is landing in the yards because of a lack of curb and gutter. She asked the amount of funding being spent on yearly or every other year maintenance of the road rather than a long-term pavement CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 2 of 9 management plan that would include curb and gutter. She stated the road has multiple sink holes from the previous improvement project and whether there are plans for repair. She believed that it would be time to have a road maintenance plan for the roads that includes curb and gutter to manage drainage. She stated the additional homes constructed in Minnetonka Country Club has added significant cash flow to the City and given the increased traffic on the road, now would be the time to address this issue. She stated that two-way traffic is nearly impossible given the overgrowth of trees into the road. She believed that the City could do better than this. She noted the above ground power lines which get knocked down during storms causing power outages and lack of water for those using wells. Director of Public Works Brown commented that staff will bring this forward with additional data at a future meeting. He confirmed that someone from staff will also follow up with Ms. Raymond. 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Tour de Tonka Tim Litfin, Tour de Tonka, stated Tour de Tonka is an annual event that proudly comes through th Shorewood and will take place on Saturday, August 6. He noted there are many different length choices for participants and registration is open. He provided some statistics about the event, highlighted some of the sponsors, and reviewed the history of riders in the event to date. He commented that the event has not only local participants but has also has participants from counties throughout the state and from 44 different states. He stated the event raises funds for the ICA Food Shelf. He also thanked all the businesses that are providing mechanics for the event. He reviewed the merchandise that is available and welcomed those that wish to volunteer for the event. He displayed the ride routes for the different length rides and reviewed some of the positive comments received about the event. He thanked Shorewood for continuing to partner in the event. B. Executive Director Tiffany King, Excelsior-Lake Minnetonka Chamber of Commerce Tiffany King, Excelsior-Lake Minnetonka Chamber of Commerce Executive Director, introduced herself and described her career experience as well as her experience since joining this Chamber and helping to rebuild it. She stated it is a bit odd for a Chamber to host fireworks as typically that is hosted by municipalities. She commented that there were some missteps the previous year which resulted in a lack of funding. She stated a donation was accepted but was misallocated noting that occurred prior to her joining the Chamber. She stated that she looks forward to rebuilding the relationships and being able to host this tradition. She noted that in order to do so, they need to raise funds from municipalities. She stated that 50 percent of the $40,000 for the fireworks is funded by Bingo and Burgers by the Bay which is hosted by Excelsior Morning Rotary and the remaining funds would be raised through municipalities and other donations. She asked the City for the $7,500 that Shorewood typically contributes towards the event based on its population. She commented that they have learned from the past and hopes the City will continue to provide support for the event. Mayor Labadie stated that because this is a presentation, action is not required tonight and therefore this could be discussed at a future meeting where action could be considered. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 3 of 9 Councilmember Callies asked if there are other costs involved in the event above the cost of the fireworks. Ms. King replied there are other events along with the fireworks and highlighted some of those events. She stated that public funds are accepted for the fireworks, but the funds from municipalities are not used for the other events. Councilmember Siakel commented that she would like this item to come back on a future agenda for continued discussion. She did not believe the contribution of $7,500 was based on population and was just a random number that the City has contributed. She commented it would seem that Shorewood is then contributing a third of the public funds used for the fireworks. She asked what else is being done to fund the event other than going to the cities to request funds. Ms. King replied the Chamber is discussing that. She stated the Chamber is a business association with a staff of two, therefore they cannot spend a lot of time fundraising for something that does not answer to the mission of the organization. She stated they are ensuring they are careful with financing and would plan to create a reserve account just for fireworks if additional donations are received that could be used for future fireworks events. Councilmember Siakel stated a business in Excelsior used to have a donations container for assisting in the funding of the fireworks. She asked if there is a plan to advertise to businesses. Ms. King commented that businesses are stretched thing and there are businesses sponsoring the other events that day. She noted they have a donation button on the website that is live all year and there are QR codes on different mailing and advertising. Councilmember Gorham thanked Ms. King for coming tonight and making the statements about the previous year as many people were disappointed. He asked what the plan is for the event this year. Ms. King replied the event will be held in Excelsior Bay, and they are working with the previous barge owner and fireworks vendor. Mayor Labadie asked if there is any assurance that can be given to cities that if funds are donated, there will be fireworks and they will not be moved. Ms. King confirmed there are no plans to move the event and she could provide that in writing. She stated that they would like to mend fences and ensure that mistakes are not repeated. Mayor Labadie invited Ms. King to come back to a future meeting when this item will be on the agenda for further discussion. She asked if Ms. King could bring information on funding raised to date for the fireworks this year. Ms. King replied that as of now, the $7,500 from Shorewood would complete the needed funds for the fireworks this year. She stated if additional donations are received, those funds would be placed in a reserve fund to be used towards the cost of fireworks the following year. Mark Kozikowski, Excelsior Chamber of Commerce Board Member, stated he was surprised at how little the public gives towards the fireworks. He noted many people show up to watch the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 4 of 9 fireworks, but he was surprised that people do not make donations. He stated he was on the Committee that brought Ms. King into the position and noted that she has been doing a terrific job in the position. Councilmember Siakel asked if there is competition, noting that perhaps Wayzata had fireworks the previous year as well. Ms. King stated she did meet with the Director of the Wayzata Chamber, and they have no interest in having fireworks. She stated a private group was interested in having fireworks after their event but noted that would not conflict with these fireworks. 6. PARKS 7. PLANNING 8. ENGINEERING/PUBLIC WORKS A. Approve Scoping Document and Authorize Preparation of Final Plans and Specifications for Birch Bluff Street and Utility Improvements, City Project 21-01 City Engineer Budde explained that on June 14, 2021, City Council authorized the preparation of the scoping document for the Birch Bluff improvement project that is included in the Capital Improvement Plan (CIP) for construction in 2023. He provided a brief overview of the design options for the Birch Bluff improvements. He reviewed some of the things they attempted to implement through this process in order to better manage the process and summarized the comments received from the public thus far. He reviewed his recommendations for the project including road width, speed limits, and other options. City Engineer Budde stated staff recommends the City Council approve the resolution accepting the scoping document with the included engineering recommendations and authorize preparation of final plans and specifications for the Birch Bluff Road reconstruction project. Councilmember Siakel commented that City Engineer Budde did a great job with the document and noted that she agrees with all the recommendations. She asked if all fire lanes would be used for the discharge of water or whether only the fire lane adjacent to the beach would be used. City Engineer Budde replied that three fire lanes would be utilized and identified those locations, two of which are existing and one that would be a new addition. Mayor Labadie stated that she noticed some concerned looks when the 15-mph strip was mentioned and asked staff to provide clarification. City Engineer Budde noted the sharp corner location which is currently designed to handle traffic at 20 mph. He stated the actual roadway encroaches onto the corner property and therefore they are attempting to clean that up and get it off private property. He commented that it would look and feel similar to what it is, and they would install signage that say 15 mph rather than 20 mph. Mayor Labadie asked staff to provide a brief overview of why the overhead power lines are not being buried. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 5 of 9 City Engineer Budde stated the City’s practice is that the cost to bury the power lines is an assessable cost. He noted that on this size of project the estimated cost to bury the lines would be about $500,000 and with 50 property owners the cost would be about $10,000 per property. He stated that this project is not currently proposed to be assessed for the project and therefore a 429 process would need to be used to assess for the power lines to be buried. He noted 100 percent participation would be needed prior to the project, and it is very unlikely that would be obtained. Public Works Director Brown commented that there is another practice that the City has considered in the past which states if the City chooses to bury the power lines, all of the repairs within the City would be charged a utility fee which would be clearly marked on the utility bill. He stated a number of years ago many communities had interest in burying all their power lines and therefore a maximum was placed on the fee a City could charge, which was $25 and is significantly less than what it would cost to bury lines. He noted the last estimate the City received for a quote was $10,000 between each span. He stated there would also be a cost directly to the homeowner because the service to the home would also need to be updated which has an approximate cost of $5,000. Councilmember Callies referenced the street drainage that would use the fire lanes and asked if that would be untreated. City Engineer Budde explained most of the water would be routed to the stormwater pond. He commented that there are areas where water leaves the site untreated, and baffles could be used to capture sediment and debris before it goes into the lake. Councilmember Siakel stated most of Birch Bluff is 22 to 25 feet, therefore this will add curb and gutter to what is already there. She commented that it will be different to people on the end of the road. She agrees with the width of 26 feet as there are vehicles parked on both sides of the street along with pedestrian traffic. She believed that there would be benefits to the project, noting that most of the trees impacted are scrub trees and not of good quality. She commented that there was a resident earlier tonight requesting curb and gutter and believed that will be a good addition to the project. She stated she has talked to a lot of neighbors, some of which had signed a petition and noted that their concerns seemed to center around the speed of traffic. She commented that the assumption was that if the road is widened it would increase speed but believed the opposite would be true with the striping and curb. She believed that the utility upgrade would also be a welcome addition and noted that some of the neighbors have been saving for years to connect to water. She recognized that some new homes have invested in water systems and noted residents are not required to connect to City water. She stated the purpose of the scoping document is to get to the next stage. She acknowledged that it is more problematic on the west end, but that is part of this process, and she has trust in City staff to work with those residents to address challenges. She commented she supports this project and believes it is needed. Mayor Labadie stated that her mind goes back to a fire a few years ago where there was no hydrant or City water available, and a tanker truck had to go back and forth. She noted the fire code requires 24 feet width for emergency vehicle access. She stated there is a reality that a fire can happen, and fire trucks need access. She recognized that these are difficult decisions but need to be made for the best interest of all. She commented that this is a generational decision because once this project is completed, the road would not be touched again for a long time. She CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 6 of 9 stated therefore she does support widening the road to support the fire code requirements and provide safe access for emergency vehicles. She commented that although she did want the sidewalk and trail, she does not support that at this time because so many residents spoke against that option. She also believed that the City water connection has to be provided with the project. Councilmember Callies stated she agrees with the recommendations of the City Engineer for the reasons stated. She also agreed that it is a congested road that needs improvements. Councilmember Gorham commented this is the second 26-foot width but noted that it feels different than the last because of the difference of going from 22 feet to 26 feet. He does not want all the roads in Shorewood going to 26 feet in width to support water and fire access. He commented that he does not want to start designing the city to meet the rare instance when a fire truck may show up. He stated that 24 feet is reasonable in his opinion. He did not believe that the fire code is applicable. Councilmember Siakel commented that she believes the Fire Marshal would disagree with that statement. She noted most of the street is already at least 24 feet in width and the addition of curb and gutter would not expand the road width much above what is already in place. She asked why there would be a standard if it were not going to be followed. Councilmember Gorham commented that he does not believe there should be a standard and that it should be based upon the conditions of the street. He noted this road gets through traffic from people cutting through, but it is not necessarily a through road connection. He did not believe 26 feet should be the standard. He believed that instead they should consider what the city should look like. He preferred that this be narrower with more trees. He recognized that some of the road is already 25 feet. Councilmember Siakel commented that there is a City standard in place and if there is a desire to rediscuss that, it could be added to a future agenda. She noted that while some streets have been constructed at a lesser width, those were dead end streets and even those residents have said they wished the road were wider. Councilmember Callies stated she understands the point of view that Councilmember Gorham does not want “cookie cutter” streets. She noted that when she traveled down the road it was clear that this road needs the width. Callies moved, Siakel seconded, Adopting RESOLUTION NO. 22-056, “A Resolution Accepting the Scoping Document with the Included Engineering Recommendations and Authorize Preparation of Final Plans and Specifications for the Birch Bluff Road Reconstruction Project.” Councilmember Gorham commented that there seems to be consensus on the 26-foot-wide street width. He acknowledged that while that might fit in this instance, he would ask that the Council consider each street individually as they move forward. Motion passed 4/1 (Gorham opposed). 9. GENERAL/NEW BUSINESS A. Bond Reimbursement Resolution CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 7 of 9 Finance Director Rigdon explained the reimbursement resolution allow one or more City funds to loan money to a capital project fund or enterprise fund for capital costs and to require reimbursement to the original funds. For the 2022 street and utility projects, it is advisable that the City have an approved reimbursement resolution. The resolution allows the City to reimburse itself with tax exempt bond proceeds for project expenses the City has already paid as well as provide flexibility for financing as there will be multiple projects financed through a single bond issue. Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 22-057, “A Resolution Declaring the Official Intent of the City of Shorewood to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City.” Motion passed 5/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Water Efficiency Grant Mayor Labadie commented that the report was well prepared. Councilmember Callies asked how people would access this money. Public Works Director Brown commented that residents would apply to the City for the funds. Councilmember Siakel asked the types of appliances that would be eligible. Public Works Director Brown replied that he believes that any appliance that uses water would be eligible. Councilmember Siakel asked when the purchase would need to be made. Mayor Labadie stated that perhaps staff could provide more information in a newsletter or email to answer these questions as residents would most likely have similar questions. 2. Integrated Pest Management Program Public Works Director Brown stated the integrated pest management program was developed based on a desire to protect pollinators. He stated the City approved a proposal from a firm to prepare that management plan and staff is currently reviewing the draft to provide comments. He stated that staff is working through the draft and envision the document going before the Park Commission prior to coming to the City Council for review. He noted that when this comes before the Council, staff would ensure that those groups that have expressed interest would also receive a copy of the document. Councilmember Callies commented that she believes the policy should be revisited as it does not appear to be accomplishing what was desired. Mayor Labadie suggested the item come back in the fall. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 8 of 9 Public Works Director Brown commented that the review will determine whether this meshes with the resolution. He stated there is a substantial cost to the recommendations to use different treatments and equipment. He stated the Council, Commission, and staff may decide that not all of the things are practical, and the policy may need to be amended to develop that compromise. Councilmember Callies stated that three weeks ago, she noticed the City of Hopkins was spraying its athletic fields on a certain day. She stated perhaps there are alternatives such as that which could be considered. Other Public Works Director Brown stated the street sweeper has begun in the west end, and they encourage residents to be patient. He explained the crews completing the street sweeping are also responsible for filling potholes. City Engineer Budde provided updates on current construction projects within the community. City Administrator Shukle commented that the process for the 2023 budget and CIP has begun. He stated they will also be interviewing for Public Works positions this week and the brochure for the City Administrator position is being finalized. B. Mayor and City Council Councilmember Johnson commented on the soccer association for its recent soccer splash, noting that it was well organized. He reported that the Fire Board met to discuss the budget and is currently proposing a five percent increase in the budget to provide increases in salaries for officers and an increase to the remaining paid on-call firefighters that will make them more competitive. Councilmember Siakel asked for a follow up on a resident inquiry. Mayor Labadie stated she responded to that resident and followed up with the Police Chief and therefore considers the matter addressed. She noted that she attended the Regional Council of Mayors meeting today, which had 20 to 25 mayors in attendance and provided a summary of the presentations provided. She attended the LMCD Board meeting the previous week for their boat generated wake listening session. She commented that it is a hot topic, and many people were in attendance to discuss the controversial topic but noted that all speakers were very respectful. She stated that the SLMPD JPA joint meeting is scheduled for Wednesday night and encouraged the Council to attend. Public Works Director Brown commented that he spoke with Mayor Labadie about a potential scouting project related to a silver award for the Girl Scouts for a compost bin in the parks and provided details. He commented that the benefit would be the education and public education that would be involved in the project. Councilmember Callies asked if the meeting on Wednesday will focus on the budget rather than the JPA? CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES June 13, 2022 Page 9 of 9 Mayor Labadie stated the budget will be part of the discussion and provided additional details on the topics that will be discussed. She believed that a large part of the agenda will focus on the JPA. 11. CLOSED SESSION City Attorney Shepherd explained that pursuant to Minn. Stat. 13D.05, Sub 3 (d), the Council meeting would be closed to discuss issues related to the City’s security system and emergency response procedures at City Hall. Labadie moved, Johnson seconded, to close the meeting, pursuant to Minn. Stat. 13D.05 for attorney-client privileged discussion of issues related to the City’s security system and emergency response procedures at City Hall. Motion passed 5/0. Mayor Labadie reconvened the Regular Council meeting at 8:38 p.m. The meeting returned to open session at 9:00 p.m. 12. ADJOURN Siakel moved, Gorham seconded, Adjourning the City Council Regular Meeting of June 13, 2022, at 9:01 P.M. Motion passed 5/0. ATTEST: Jennifer Labadie, Mayor Sandie Thone, City Clerk 2C MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title/Subject: Resolution Appointing Election Judges and Establishing an Absentee Ballot Board for the 2022 Election Meeting Date: Monday, June 27, 2022 Prepared by: Sandie Thone, City Clerk/HR Director Reviewed by: Brenda Pricco, Deputy City Clerk Attachments: Resolution 22-058 Policy Consideration: MN Statute 204B.21 Subd. 2 states that election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and MN Statute 203B.121 requires the establishment of an Absentee Ballot Board for processing of absentee ballots. Background: It takes many dedicated people to run and staff a successful election. 2022 Elections include the Primary Election to be held on August 9, 2022 and the General Election to be held on November 8, 2022. We have been fortunate to have an outpouring of interest and dedication from our community as it relates to becoming and serving as election judges! The attached resolution allows for the appointment of election judges and staff to serve in the 2022 Elections and on the Absentee Ballot Board for processing of absentee ballots. In addition, it provides the City Clerk the authority to assign additional individuals to serve as Election Judges as needed. Walk-in absentee ballots will be processed at City Hall for the Primary and General Elections and Direct Balloting will be available at City Hall the week before Election Day for each election. Direct Balloting was a very popular option in 2020 and we expect that trend to continue. Two election judges or trained staff may be selected to serve as the Absentee Ballot Board at City Hall but party balance is now required for staff or election judges who check signatures as a way of verifying a voter. All mailed, military, and overseas absentee ballots are processed by Hennepin County. The attached resolution provides for these appointments. Financial or Budget Considerations: Election Judge expense is included in the 2022 budget. Recommendation/Action Requested: Staff respectively requests approval of the attached Resolution Appointing 2022 Primary and General Election Judges and Absentee Ballot Board. Connection to Vision / Mission: Consistency in providing residents quality public service, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 22-058 A RESOLUTION APPOINTING 2022 PRIMARY AND GENERAL ELECTION JUDGES AND ESTABLISHING AN ABSENTEE BALLOT BOARD WHEREAS, the City Clerk has submitted for approval a list of individuals who have agreed to serve as Election Judges at the Primary Election on August 9, 2022, and/or the General Election on November 8, 2022; and WHEREAS, the City Clerk has the authority to add additional Election Judges, if needed, to conduct the 2022 Primary and General Elections; and WHEREAS, Shorewood City Hall will serve as an Absentee Ballot Center for the residents of Shorewood; and WHEREAS, pursuant to State Statute Section 203B.121, as amended, an Absentee Ballot Board must be established by the City Council to facilitate the absentee process for the upcoming elections; and WHEREAS, the City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, Subd. 2 under the direction of the Election Manager to serve as members of the Shorewood Absentee Ballot Board; NOW, THEREFORE BE IT RESOLVED the Shorewood City Council hereby approves the following list of election judges to officiate at the 2022 Primary and General Elections: Nancy Anderson Michael Kovalesky Dave Roy Dianne Aslesen Patricia Kovalesky Laurie Sacchet Ralph Ballard Gordon Levack Nathan Schilling Jim Berdahl Roxanne Martin Joanne Schmid Jo Berger Michael McDonald Maureen Sheehan-Fisher Karen Boynton Pamela McDonald Phyllis Skinner Tena Brandhorst Carey Meyer Martha Snyder Karen Burmeister Kathleen Miller-Liu Jane Stein Nelia Criswell Julie Moore Anne Straka-Leland Lucy DeHaan Chuck Niles David Suggs Catherine DeMars Miechelle Norman Lauren Tholen Laura Doten Kathleen Ostrom Sandie Thone Bill Erickson Robert Page Andrea Vencl Marilyn Gagne Carol Paulsen Peter Wattson Elizabeth Grover Susan Paulson Patricia Wolff Patricia Hastreiter Wayne Paulson Janice Zumsteg Alison Hawkinson Brenda Pricco Julie Zumsteg Brandi Hoffman Court Queen Ken Huskins Anne Rivers-Ditsch BE IT FURTHER RESOLVED the Shorewood City Council hereby directs the City Clerk to appoint at least two election judges of different political parties to serve as the Absentee Ballot Board as required in State Statute Section 203B.121, as amended. th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27 day of June 2022. ________________________________ Jennifer Labadie, Mayor ATTEST: ___________________________________ Sandie Thone, City Clerk #2D MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title / Subject: Approval of Extension for Excelsior Woods Applicant: Red Granite Construction Location: 20325 Excelsior Blvd Meeting Date: June 27, 2022 Prepared by: Jason Carlson, Planning Technician Reviewed by: Marie Darling, Planning Director Attachments: Resolution 22-059 (Approving an Extension) Amended Agreement Background: Red Granite Construction has submitted their request to extend the development agreement for Excelsior Woods for an additional 180 days (to December 20, 2022). The applicant has told staff that they have had delays due to employee turnover. The deadline extension is being added to the recent amendment approved on May 9, 2022 to reduce development fees. Public Testimony: All required public testimony was previously taken during the preliminary and final plat review. No notices are sent for this type of request. Financial or Budget Considerations: The extension has no impact on the budget. Recommendation / Action Requested: Staff recommends approval of the request for an extension to the development agreement for Excelsior Woods on property located at 20325 Excelsior Boulevard, subject to the findings and conditions in the attached resolution. Action on this request requires a simple majority. Next Steps and Timelines: Should the City Council approve this request; the developer would need to satisfy all conditions of approval as specified in the final plat resolution and development agreement prior to beginning work on the site. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:\\Planning\\Planning Files\\Applications\\2021 Cases\\Excelsior Woods\\Extension of final plat approvals\\Extension-12-20-2022\\CAF Memo 06132022 extension.docx RESOLUTION 21-073 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA A RESOLUTION APPROVING A FINAL PLAT TO BE CALLED EXCELSIOR WOODS FOR PROPERTY LOCATED AT 20325 EXCELSIOR BOULEVARD WHEREAS, Red Granite Construction, LLC. (the “Applicant”), has submitted a request for a final plat of “Excelsior Woods” under the Shorewood City Code and under Chapter 462 of Minnesota Statutes; and WHEREAS, the property is legally described as: Lot 37, Auditor’s Subdivision No. 141, Hennepin County, Minnesota; WHEREAS, the final plat is consistent with the preliminary plat, conditional use permit for fill and variances approved for the subdivision on April 27, 2020, and WHEREAS, a development agreement has been prepared as part of the final plat application. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood: 1. The plat of Excelsior Woods for 4 lots to allow two twin-homes is hereby approved according to the plans and materials submitted April 20 and 21, and May 10, 11 and 14, 2021, subject to the conditions listed below. 2. The approval is specifically conditioned upon the terms and conditions contained in the Development Agreement for the subdivision. 3. The Mayor and City Administrator are hereby authorized to execute the Development Agreement on behalf of the City Council. 4. The final plat, development agreement and all related documents listed below, shall be filed with Hennepin County, and as required by the Development Agreement. 5. Prior to release of the subdivision for recording the final plat, the Applicant shall submit the information and revised plans consistent with the regulations in City Code, and as follows: a. Revised homeowner association (HOA) documents that indicate maintenance responsibility for the stormwater filtration basin, retaining wall, wetland buffers and buffer monuments consistent with the conservation easement and the stormwater agreement. b. Executed easements and agreements, including: 1) development agreement; 2) conservation easements over the wetland buffers; 3) an encroachment agreement for the retaining wall; and 4) a maintenance agreement over the stormwater basin. c. Payment of the following fees: park dedication ($19,500); and local sanitary sewer access charge ($3,600); and water connection charges ($8,950). The water connection fee is calculated as $10,000 per lot minus the engineer’s estimate of the costs to install the public portion of the watermain and service installation. d. Submission of all required financial guarantees/escrow deposit as indicated in the development agreement. e. Approval of the hydrant locations from the Fire Marshall (Excelsior Fire District). f. Any required permits from other agencies. g. Revised construction management plan including, but not limited to, the haul route for the material to be imported and increase the street cleaning to once per day while fill material is being brought to the site. h. Revised plans and other information consistent with the Engineer’s Memo dated June 16, 2021 and City Code, as follows: 1) Revise the plat to include: 1) drainage and utility easement over the wetland buffer; 2) right-of-way within 10 feet of the paved surface of St. Albans Bay Road in the southeast corner of the property; and 3) adjust the drainage and utility easements accordingly. 2) Revise the construction management plan to: 1) indicate the haul route consistent with the approved conditional use permit (State Highway 7 through the Christmas Lake Road intersection to Excelsior Boulevard and access the site from St. Albans Bay Road); 2) correct the construction hours; and 3) propose a location for off-street parking for the contractor vehicles. 3) Revise the plans to show a conforming amount of impervious surface coverage on Lot 3. 4) Revise the landscaping plan to: 1) add (at a minimum) 2 additional trees as required by the tree preservation policy; 2) increase the planting size of deciduous trees to 3 inches or add eight additional trees that meet the city’s requirements; 3) relocate the trees a minimum of 10 feet from utility mains and private utility services. 5) Revise the grading plan/erosion control plan to: 1) indicate a double row of silt fence to protect the wetland to the east during import of material and mass grading; 2) add a note that ground cover shall be restored to disturbed areas within 7 days after grading has been completed; and 3) add wetland buffer monuments. Monuments may be consistent with City or Watershed design. 6) Revise the tree preservation plan to remove impacts to trees on adjacent properties as may be needed or submit signed agreements from the affected property owners granting permission for the removal. To be considered saved, no activity is permitted within the drip line of the tree and fencing is required to be installed and inspected prior to mass grading. 6. Prior to issuance of building permits, the Applicant shall submit or complete the following: a. Submit proof of recording for the subdivision, including the resolution, easements, HOA documents, and agreements. b. Submit a soils report from a licensed professional engineer that indicates the soils present on the site and brought in are adequate for the construction of the structures. c. Install the wetland buffer monuments. d. Install the public improvements and complete grading as directed in the development agreement. e. Acquire all permits for construction, including right-of-way permits. 7. The site shall remain in compliance with the city’s tree preservation policy until all construction in the subdivision is complete. 8. Impervious surface coverage may not exceed 33 percent on any of the lots. 9. The final plat shall expire in 180 days if the Applicant has not recorded the final plat at Hennepin County. The Applicant may request an extension to the approval subject to the requirements of Section 1202.03 Subd. 2. f. (3). 2 th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28 Day of June, 2021. ___________________________ Jennifer Labadie, Mayor ATTEST: _______________________________ Sandie Thone, City Clerk 3 CITY OF SHOREWOOD FIRST AMENDMENT TO DEVELOPMENT AGREEMENT EXCELSIOR WOODS THIS FIRST AMENDMENT TO DEVELOPMENT AGREEMENT, dated October 12, 2021 (the “Development Agreement”) made this ___ day of _______, 2022, by and between the CITY OF SHOREWOOD, a Minnesota municipal corporation, (the “City”), and RED GRANITE CONSTRUCTION, LLC, a Minnesota limited liability company, (the “Developer”) setting forth the amended rights and obligations of the parties relating to the Excelsior Woods (the “Project”). RECITALS 1. The Developer has an interest in certain lands legally described as; Lot 37, Auditor’s Subdivision No. 141, Hennepin County, Minnesota; and 2. The Developer and City agree to reduce fees related to the installation of a larger watermain and propose to amend Paragraph 30 as indicated below; and 3. The Developer and City agree that all other provisions in the Development Agreement shall be unchanged and remain in effect. In consideration of the mutual covenants and guarantees contained herein, the parties hereto agree to the following amendment. Language underlined identifies added language and stricken identifies removed language: AGREEMENT F. The City hereby approves the final plat on condition that the Developer enter into this Agreement, furnish the Surety required by it, and record the plat with the Hennepin County Recorder or Registrar of Titles within 360 days after the City Council approves the final plat, unless further extended by the City Council. 30. Municipal Water Charges. Pursuant to City Code, a $10,000 municipal water connection charge is required to be paid for each lot, prior to the release of the final plat. The City shall credit the Developer the cost of extending water mains from the outside boundary of the Property to the front property line of each lot. In no event shall credit to the Developer exceed the water connection charges paid. The Developer’s engineer has submitted cost estimates indicating that the cost of the watermain for this subdivision will be underover $40,000. As a result, the watermain connection fee shall be $8,950zero ($0). IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day and year first above written. RED GRANITE CONSTRUCTION, LLC. CITY OF SHOREWOOD By: By: Its: Mayor Its: ATTEST: By: Its: City Clerk STATE OF MINNESOTA ss. COUNTY OF HENNEPIN On this ___day of ___________, 2022, before me, a Notary Public within and for said County, personally appeared Jennifer Labadie and Sandie Thone to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and City Clerk of the municipal corporation named in the foregoing instrument, and that said instrument was signed and sealed on behalf of said corporation by authority of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said corporation. Notary Public STATE OF MINNESOTA ss. COUNTY OF HENNEPIN On this ____ day of ______________, 2022, before me, a Notary Public within and for said County, personally appeared _______________________, the ___________________ of Red Granite Construction, LLC, a Minnesota limited liability company, the Developer, described in and who executed the foregoing instrument and acknowledged that it executed the same as the free act and deed of said limited liability company. Notary Public Prepared by: Shorewood Planning Dept. Shorewood City Offices 5755 Country Club Road Shorewood, MN 55331 S:\\Planning\\Planning Files\\Applications\\2021 Cases\\Excelsior Woods\\Development Agreement\\amended to reduce fees\\Amendment.doc MORTGAGE CONSENT TO DEVELOPMENT CONTRACT _______________________________________________________, which holds a mortgage on the subject property, the development of which is governed by the foregoing First Amendment to Development Agreement, agrees that the development contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this ______ day of _______________, 2022. _________________________________________ By: ______________________________________ Its: ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2022, by ______________________________________________. ________________________________________ NOTARY PUBLIC RESOLUTION 22-059 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA A RESOLUTION APPROVING AN EXTENSION TO THE FINAL PLAT APPROVAL FOR EXCELSIOR WOODS FOR PROPERTY AT 20325 EXCELSIOR BOULEVARD WHEREAS, the City of Shorewood approved a request on December 13, 2021 from Red Granite Construction, LLC. (the “Applicant”) for a development agreement extension for the property legally described as: Lot 37, Auditor’s Subdivision No. 141, Hennepin County, Minnesota; WHEREAS, Resolution 21-150 included a condition that the approvals would expire in 180 days unless the final plat and other required materials are recorded or an extension has been approved; and WHEREAS, the 180-day period expires on June 23, 2022 unless an extension is requested and approved subject to Chapter 1202.03 Subd. 3 c; and WHEREAS, the Applicant has outstanding conditions of approval that they have yet to satisfy. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the deadline to submit the final plat to be called “Excelsior Woods”, is hereby extended and the Agreement amendments are hereby approved, subject to the following conditions: 1. The final plat approved by the City of Shorewood Resolution 21-073 and extended by resolution be recorded with the country recorder or registrar of titles by December 20, 2022. 2. All conditions listed in Resolution 21-073 shall be adhered to. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of June, 2022. ___________________________ Jennifer Labadie, Mayor ATTEST: _______________________________ Sandie Thone, City Clerk City of Shorewood Council Meeting Item 2E Title / Subject: Approving a New 2022 Retail Tobacco License MEETING TYPE Meeting Date: Monday, June 27, 2022 Regular Prepared by: Brenda Pricco, Deputy City Clerk Meeting Reviewed by: Sandie Thone, City Clerk/HR Director Attachments: Resolution Background: Pursuant to Section 302 (Sale of Tobacco) of Shorewood City Code retailers within the city limits who wish to sell tobacco products are required to obtain a license from the city. The Shorewood City Code provides that an applicant complete an application and pay a licensing fee. Maher Safi is purchasing the existing Shorewood Cigars and Tobacco at 23710 State Highway 7. This change of ownership requires a new tobacco license for this location. The following applicant has successfully submitted a complete application, successfully passed a background investigation through South Lake Minnetonka Police Department (SLMPD), paid the current annual tobacco license fee of $250 and has signed and agreed to the city code requirements. This section of code includes providing access to the police department during regular business hours and an annual compliance check. The period for the following license to sell tobacco in the City of Shorewood is effective June 28, 2022 through October 31, 2022: 1) Shorewood Smoke Shop Plus 23710 State Highway 7 Financial or Budget Considerations: The licensing fees collected as revenue offset the expense of issuing the permits pursuant to Shorewood City Master Fee Schedule. Recommendation/Action Requested: Motion: Staff respectfully requests the city council approve the Resolution Approving the 2022 License to the new owner at 23710 State Highway 7 to Sell Tobacco Products for the period of June 28, 2022 through October 31, 2022. Motion, Second, and Simple Majority required. Connection to Vision/Mission: Consistency in providing the community with quality public services, a variety of attractive amenities, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 22-060 A RESOLUTION APPROVING LICENSE TO A RETAILER TO SELL TOBACCO PRODUCTS WHEREAS, Sections 302 of the Shorewood City Code provide for the licensing of the sale of tobacco products in the city; and WHEREAS, the Shorewood City Code provides that an applicant shall complete an application and pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application and paid the appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the sale of tobacco products be issued for a term from June 28, 2022 to October 31, 2022, consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code to the following applicant: Applicant Address Shorewood Smoke Shop Plus 23710 State Highway 7 ADOPTED by the City Council of the City of Shorewood this 27th day of June 2022 _______________________________ ATTEST: Jennifer Labadie, Mayor ____________________________________ Sandie Thone, City Clerk 2H MEETING TYPE Regular City of Shorewood Council Meeting Item Meeting Title/Subject: 2022 Updated Mileage Reimbursement Rate Meeting Date: Monday, June 27, 2022 Prepared by: Sandie Thone, City Clerk/HR Director Reviewed by: Joe Rigdon, Finance Director Background: Minnesota law authorizes public entities to compensate or reimburse their employees for mileage or to pay a monthly or periodic allowance, but not both. Pursuant to the Shorewood Personnel Policy the city reimburses employees for mileage in lieu of providing a monthly or periodic allowance for the use of their own vehicles for work purposes. Effective January 1, 2022, the IRS standard mileage rates for the use of a car (vans, pickups or panel trucks) was 58.5 cents per mile for business miles driven. The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. The IRS increased the standard mileage rate for the final half of 2022. Effective July 1, 2022 through December 31, 2022, the standard mileage rate for business use of vehicles will be 62.5 cents per mile (up from 58.5 cents per mile the first half of 2022). Staff recommends that the city council continue to follow the IRS standard mileage rates for reimbursing employee mileage pursuant to the Shorewood Personnel Policy and approve the increase by the IRS effective July 1, 2022. Recommendation/Action Requested: Staff respectfully recommends the council approve following the IRS standard mileage rate increase to 62.5 cents per mile for employee mileage reimbursement. Motion, second and simple majority required. Connection to Vision /Mission: Consistency in providing the community with quality public services, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 22-061 A RESOLUTION TO ACCEPT QUOTES FOR LANDSCAPING, IRRIGATION AND REVISED RIGHT OF ENTRY FOR 24955 GLEN ROAD FOR GLEN ROAD, AMLEE ROAD, AND MANITOU LANE STREET & UTILITY IMPROVEMENTS, CITY PROJECT 18-08 WHEREAS, the City has entered into an agreement with WM Mueller & Sons, Inc. for the Glen Road, Amlee Road, and Manitou Lane Street Improvements Project on February 8, 2021; and WHEREAS, the project required a Right of Entry Agreement with the Gideon Woods Homeowners Association to expand the size of an existing pond, in exchange for installation of a landscape design, an irrigation system, and a new outlet control structure outside of the original construction contract awarded; and WHEREAS, quotes for the approved landscaping plan were solicited by the City and received on June 7, 2022, opened and tabulated as shown below; and Bid Amount Contractor Maple Crest Landscaping $25,200.00 Hoffman & McNamara Co. $51,393.00 Cedar Ridge Landscaping $63,885.00 WHEREAS, a quote for the Irrigation was received on June 8, 2022 from BNR Irrigation, Inc. for $11,419.00 WHEREAS, the City had obtained a right of entry agreement with the property owner of 24955 Glen Road for construction, and restoration of the driveway was not satisfactory to the property owner; and WHEREAS, the City Engineer and property owner propose the city compensate the owner $1,000.00, (the value of removing and replacing the bituminous driveway) to have the property owner secure his own contractor to complete the restoration. NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood hereby approves the following: 1. The low quote for landscaping improvements with Maple Crest Landscaping in the amount of $25,200.00 2. The low quote for installation of an irrigation system to BNR Irrigation, Inc. in the amount of $11,419.00. 3. Authorizing compensation in the amount of $1000 to the property owner of 24955 Glen Road for remedy of driveway restoration. th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27 day of June 2022. __________________________ Jennifer Labadie, Mayor Attest: ___________________________ Sandie Thone, City Clerk Office of the Regional Director DNR Central Region Headquarters 1200 Warner Road St. Paul, MN 55106 June10,2022 CityofShorewood,MN MarieDarling,AICP,PlanningDirector 5755CountryClubRoad Shorewood,MN55331 Re:ProposedVacationofaportionofEnchantedPointRight-Of-Wayadjacentto4580EnchantedPoint, Shorewood,MN55364 DearMs.Darling, ThankyouforyourlettertoCommissionerStrommenregardingthisproposedroadvacation.Yourletterwas forwardedtomeforreviewandcomment,asrequiredbyM.S.412.851. M.S.412.851indicatesthat“Novacationshallbemadeunlessitappearsintheinterestofthepublictodoso.”In response“Thecommissionermustevaluate: (1)theproposedvacationandthepublicbenefitstodoso; (2)thepresentandpotentialuseofthelandforaccesstopublicwaters;and (3)howthevacationwouldimpactconservationofnaturalresources.” ItistheDNR’sunderstandingthatthevacationrequestistoclarifypropertylinesalongEnchantedPointRoad, andthatthecityintendstoretaintheroadwhichincludespublicaccesstoLakeMinnetonka.Ourchargeisto evaluatetheproposedvacationusingM.S.412.851criteria.Withthesecriteriainmind,theDepartmentofNatural Resources(DNR)concludesthattheproposedvacationasdescribedabovedoesnotsubstantiallydiminishthe publicbenefitandprotectspublicaccesstothelake. Thankyoufortheopportunitytocommentontheproposedvacation.DNRdoesnotplantoattendthepublic hearing.Pleasesendustheresultsofthehearingandthecity’sfinaldecisiononthisroadvacation. Ifyouhaveanyquestionsorconcernsaboutthisletter,pleasecontactNancySpooner-Mueller,Acquisitionand DevelopmentSpecialistwithDNRParks&Trails,atnancy.spooner-mueller@state.mn.us.Youmaycontacther byphoneat651-269-1370. Sincerely, GrantL.Wilson CentralRegionDirector cc: NancySpooner-Mueller,DivisionofParksandTrails RachelHenzen,DivisionofParksandtrails. Minnesota Department of Natural Resources • Central Region 1200 Warner Road, St. Paul, MN 55106 City of Shorewood Council Meeting Item Title/Subject: Ordinance 589: Tree Trimmer Amendment 9A Meeting Date: Monday, June 27, 2022 Prepared by: Sandie Thone, City Clerk/HR Director MEETING TYPE Reviewed by: Ed Shukle, Interim City Administrator Regular Meeting Attachments: Ordinance 589: Tree Trimmer Amendment Background: Upon processing Tree Trimmer licenses this spring staff noticed that Chapter 305: Tree Trimmers city code was not inclusive of the “License Required” section of the code. Upon further review it was noted that the previous Chapter, Section 305.01; License Fee made reference to Chapter and Section 1301.02 which previously contained all fees set forth in city code but currently adopts the City Fee Schedule for licensing fees and other non-zoning related fees. The changes proposed to Chapter 305 include the addition of Section 305.01 License Required and the change to reference the City Fee Schedule in the new Section 305.02 License Fee. In addition, housekeeping updates to the chapter include renumbering the current sections to remain consistent with the naming conventions of the other licensing chapters. Attached you will find Ordinance 589 which outlines the code amendment proposed, adding in the proposed changes in red and deleting the strikethrough language. Recommendation/Action Requested: Staff respectfully recommends the council review the attached Ordinance 589, make any changes as determined and approve. Motion, second and simple majority required. Connection to Vision /Mission: Consistency in providing the community with quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ORDINANCE 589 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA AN ORDINANCE APPROVING AN AMENDMENT TO SHOREWOOD CITY CODE CHAPTER 305 PERTAINING TO TREE TRIMMERS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: SECTION 1: AMENDMENT. That the Municipal Code of Shorewood, Minnesota, Chapter 305 is hereby amended as set forth below by adding the language identified in red type and deleting the strikethrough language as follows: CHAPTER 305 TREE TRIMMERS Section 305.01 License required 305.0102 License fee 305.0203 Insurance requirements 305.0304 Term of License 305.0405 Violation 305.01 LICENSE REQUIRED. No person shall operate, carry on a tree trimmer business or be engaged in the business of tree trimming within the corporate limits of the city without having first obtained a license to do so. 305.0102 LICENSE FEE. The annual license fee for a license to trim trees shall be as provided in § 1301.02 of this code the City Fee Schedule. 305.0203 INSURANCE REQUIREMENTS. Each applicant for a license shall accompany his or her application with policies or certificates of insurance by an insurance company authorized to do business in the State of Minnesota evidencing the following insurance coverage: Subd. 1. Worker’s compensation. Appropriate worker’s compensation insurance in accordance with the worker’s compensation laws of the State of Minnesota; Subd. 2. Liability insurance. Insurance against claims for death, bodily injury and property damage liability in the amounts of at least $1,000,000 for injury to or death of any one person, $1,000,000 for injury to or death of more than one person in any one accident and $500,000 for damage to property. 305.0304 TERM OF LICENSE. A license shall be issued for the calendar year and shall expire on December 31 of the year in which it is issued. 305.0405 VIOLATION. Any person who shall violate any of the provisions of this chapter shall be guilty of a misdemeanor. City of Shorewood Council Meeting Item 9B Title/Subject: Excelsior Chamber Donation Request - Fireworks Meeting Date: Monday, June 27, 2022 MEETING Prepared by: Ed Shukle, Interim City Administrator TYPE Regular Reviewed by: Meeting Background: At the Regular City Council Meeting of June 13, 2022, Tiffany King, Executive Director, Excelsior-Lake Minnetonka Chamber of Commerce, was present to introduce herself as the Chamber Executive Director. As part of this introduction and remarks, she discussed with the City Council a financial contribution of $7,500 to be put towards the cost of a fireworks show which is estimated to cost $40,000. The City Council asked Ms. King to return to a future City Council meeting with a formal request and discussion. th Since the 4 of July is upon us, I have requested that Ms. King be present at the June 27 meeting. I also asked via email to have any written materials sent to me for the inclusion in the City Council agenda packet. As of this writing, I have not received a response. Financial Considerations: The City of Shorewood’s contribution would be $7,500. Action Requested: Discuss the request for financial assistance in the amount of th $7,500 for fireworks for the annual 4 of July celebrations sponsored by the Excelsior- Lake Minnetonka Chamber of Commerce. Subsequent to that discussion, take action to either accept, deny or modify the requested amount for the fireworks show. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City of Shorewood Council Meeting Item 9C Title/Subject: Review Preliminary 2023 SLMPD Budget Meeting Date: Monday, June 27, 2022 MEETING Prepared by: Ed Shukle, Interim City Administrator TYPE Regular Reviewed by: Meeting Attachments: Proposed 2023 Budget Proposal/Information … Background: The South Lake Minnetonka Police Department (SLMPD) Coordinating Committee met on Wednesday, June 15, 2022 at the SLMPD Building in Shorewood. The City Councils of the participating cities were invited to attend as well. The purpose of the meeting was to discuss various budget options for 2023. Police Chief Brian Tholen presented these options by which are attached. Also attached is a summary of the 2023 budget proposal options if the budget were to be increased by 7.5%, 5.8%, 5.2% or 5.0% respectively. Chief Tholen is recommending the 5.8% increase option. There were several suggestions at the Coordinating Committee meeting as to where revisions could possibly be made within the line-item operating budget. Chief Tholen is going to send revised budget worksheets to each city when he returns from vacation next week. Financial Considerations: None at this time; the purpose of this agenda item is to familiarize the City Council of what has been discussed and potentially what would be acceptable moving forward to final adoption of a budget later this summer. Action Requested: Review the proposed preliminary 2023 SLMPD Budget and related information and provide direction to Mayor Labadie to carry Shorewood’s position to the Coordinating Committee for the committee’s next meeting in July. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1