08-08-22 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, AUGUST 8, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of July 25, 2022 Minutes
B. Approval of the Verified Claims List Claims List
C. Continue Review - Vacation of a portion of Fire Lane 1 to Planning Director Memo
Set property line Location: 4580 Enchanted Point
D. Accept Final Improvements for Freeman Park Baseball Field City Engineer Memo
Drainage, City Project 20-10 Resolution 22-070
E. Extension Of Variance Approval Planning Technician Memo
Location: 23320 Park Street Resolution 22-071
Applicant: Kimberly Poe
F. Accept Resignation of Park and Rec Director and City Clerk/HR Director Memo
Authorize Advertisement for Position
G. Approve Hiring Public Works LEO/Shop Technician City Clerk/HR Director Memo
H. Accept Quote for Badger Park Cameras and Intrusion Director of Public Works Memo
System.
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please
identify yourself by your first and last name and your address for the record. After this introduction, please limit your comments to
three minutes. No action will be taken by the council on this matter, but the mayor or council could request that staff place this matter
on a future agenda. (No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Proclamation of Support for Veterans Celebration Proclamation
Chaska Area Fishing with Friends
Veteran’s Celebration Fishing and BBQ
6. PARKS
A. Authorize Preparation of Plans and Specifications for Freeman City Engineer Memo
Park Trail Improvement, City Project 22-05 Resolution 22-072
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Staff
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 25, 2022 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
PLEDGE OF ALLEGIANCE
A. Roll Call
Present. Mayor Labadie; Councilmembers Gorham, and Callies; City Attorney Shepherd;
Interim City Administrator Shukle; Finance Director Rigdon; Planning Director
Darling; Director of Public Works Brown; and, City Engineer Budde
Absent: Councilmembers Johnson and Siakel
B. Review Agenda
Callies moved, Gorham seconded, approving the agenda as presented. All in favor, motion
passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Gorham moved, Callies seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of July 11, 2022
B. Approval of the Verified Claims List
C. Accept Improvements and Approve Final Payment for 2021 Culvert Repairs
Project, City Project 21-03, Adopting RESOLUTION NO. 22-063, “A
Resolution Accepting Final Improvements and Authorizing Final Payment
for the 2021 Catch Basin and Culvert Repairs.”
D. Accept Public Improvements and Authorize Final Payment, Woodside
Road/Lane/Street Improvement, City Project 19-04, Adopting RESOLUTION
NO. 22-064, “A Resolution Accepting Final Improvements and Authorizing
Final Payment for the Woodside Road and Woodside Lane Street
Reclamation Project.”
E. Approve Termination Agreement with Sprint, Adopting RESOLUTION NO.
22-065, “A Resolution Approving a Lease Termination Agreement with Sprint
Located at 5500 Old Market Road.”
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JULY 25, 2022
Page 2 of 8
F. Approve Extension of Time for Code Compliance, Location: 6065 Lake
Linden, Adopting RESOLUTION NO. 22-066, “A Resolution Approving and
Extension of Time for Building Code Compliance for Property at 6065 Lake
Linden Drive.”
G. Approve Mowing Contract for Enforcement Mowing, Adopting RESOLUTION
NO. 22-067, “A Resolution Approving Contracts for Enforcement Mowing
and Authorizing Staff to Sign the Contract
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
4. PUBLIC HEARING
A. Vacation of a Portion of Fire Lane 1 to Set Property Line (Continued from June
27, 2022)
Location: 4580 Enchanted Point at Fire Lane #1
Mayor Labadie re-opened the public hearing at 7:05 p.m.
Planning Director Darling explained the request to vacate a small triangle of land on Fire Lane #1
in order to set the south property line of 4580 Enchanted Point. She noted that the property was
originally subdivided in 1909 and explained that staff had consulted with two attorneys as well as
the County Surveying Department and a surveyor to find a way to resolve the issue. She stated
that the thought is that by vacating a portion of the right-of-way, the City would be able to answer
the question on where the boundary between the public and private property is located. She
noted that the total affected areas is about 1,800 square feet. She asked that the Council take
any public testimony that may be offered and then close the public hearing. She explained that
discussion and action on this item will take place later during the agenda.
Being there was no public testimony, Mayor Labadie closed the public hearing at 7:08 p.m.
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report by Commissioner Schmid on June 28 and July 12, 2022 Park Tours
Park Commissioner Schmid gave a brief overview of the June 28 and July 12, 2022 Park Tours,
as reflected in the meeting minutes.
7. PLANNING
A. Vacation of a Portion of Fire Lane 1 to Set Property Line
Location: 4580 Enchanted Point at Fire Lane #1
Planning Director Darling reiterated the request to vacate a small triangle of Fire Lane 1 in order
to set the south property line of 4580 Enchanted Point. She reviewed the notification procedures
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JULY 25, 2022
Page 3 of 8
and explained that the City had not received any public comment on this item. She explained that
staff is generally recommending approval of the request but, because there is reduced attendance
at this particular Council meeting and the City needs to have a four-fifths majority of all
Councilmembers present to vote on this item, she recommends the Council continue this item to
the August 8, 2022 City Council meeting.
City Attorney Shepherd concurred with Planning Director Darling’s explanation and asked that
the Council move to continue this item to the August 8, 2022 meeting.
Councilmember Callies asked for clarification of the area that is proposed to be vacated.
Planning Director Darling stated that the area being vacated is upland portion of the property and
essentially draws a line from the last known property corner directly over to the shoreline.
Labadie moved, Gorham seconded, to Continue Discussion of the Vacation of a Portion of
Fire Lane 1 to Identify the South Property Line of 4580 Enchanted Point. to the August 8,
2022 City Council meeting. All in favor, motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Update on Quote for Tree Trimming
Public Works Director Brown explained that the Council had directed staff to solicit quotes from
tree trimmers in order to assist the Public Works Department in keeping up with tree and shrub
overgrowth throughout the City. The City solicited quotes from four contractors and only received
one quote from Davey Tree Experts. He explained that staff felt, because of the amount of the
quote, that the City did not have adequate funds to devote to this project, so the thought is that
staff should prioritize this work on their own. He stated that Public Works is planning to review
sight lines intersection by intersection and then go back and trim for vertical and horizontal
clearances.
Councilmember Callies stated that she thinks this was very useful information and understands
the problems with finding contractors available to complete the work at the height of the season.
She stated that perhaps the Council should take a look at including this type of work in the budget
for next year because it seems like a worthwhile idea.
Mayor Labadie stated that she did not think anybody had been anticipating that the cost would
come back quite so high and is glad that Public Works can start working on this tree trimming.
She agreed with Councilmember Callies suggestion that it may be a good idea to discuss
including this in the budget for next year.
Councilmember Gorham noted that in addition to the other three contractors, Davey Tree Experts
are also busy right now, which is why the price came in so high, because it would be worth it for
them to do the project for that amount of money. He stated that perhaps the City should revisit
the idea in the spring because they may be able to get better pricing at that time.
B. Accept Quote and Authorize Otta Seal for Wiltsey Lane and Enchanted Point
Project, City Project 22-06
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JULY 25, 2022
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City Engineer Budde explained that the City has some gravel roadways that require occasional
maintenance. He gave a brief overview of an Otta Seal process and noted that the City has had
good success with this type of process in the past. He noted that the City had attempted to solicit
quotes from multiple contractors, but noted that it is a somewhat specialized process so only one
quote was received. Staff recommends approval of the quote from Allied Blacktop out of Maple
Grove.
Councilmember Gorham asked how the price per square yard stacks up with previous Otta Seal
projects.
City Engineer Budde stated that he believes the difference in price from about two years ago was
around twenty percent more now.
Public Works Director Brown noted that the City has been very impressed with this process and
stated that residents have even asked for it, in some cases, because they also like how it
performs.
Gorham moved, Callies seconded, Adopting RESOLUTION NO. 22-069, “A Resolution
Accepting Low Quote for the Otta Seal Project on Wiltsey Lane and Enchanted Point.” All
in favor, motion passed.
9. GENERAL/NEW BUSINESS
A. Interim Ordinance (Moratorium) on Sale of Edible Cannabinoids Products for
Study
Planning Director Darling explained that the State recently amended the State Statute to allow
the sale of edibles and beverage products with THC from hemp. She noted that the State did not
pre-empt or limit the local government’s power to license these products or limit where the
products can be sold. She stated that currently, the City does not have any restrictions on the
sale of these items because prior to this action, these products were prohibited. She explained
that staff is proposing a one year moratorium on sale, testing, manufacturing and distribution of
edibles and beverage products of this nature in order to provide time for staff to research the
products. She noted that approving a moratorium is possible with the Councilmembers present,
but a summary publication of the resolution would require a four-fifths vote of the full Council so
would not be possible.
City Attorney Shepherd noted that all three members of the Council present tonight would have
to vote in favor of this item for it to pass.
Mayor Labadie asked if the Council could also table this topic to the next meeting.
Councilmember Callies stated that the longer this is delayed it will make less sense for their to be
a moratorium. She asked if her understanding was correct that some of these products were not
completely prohibited but they were simply not previous addressed.
City Attorney Shepherd stated that he thinks that might be correct, but noted that there is a bit of
confusion surrounding this issue. But explained that it is clear that this amendment allows
products that were not previously sold to be sold. He reiterated that there is a little bit of confusion
surrounding this issue so staff needs time to research it.
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JULY 25, 2022
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Councilmember Callies noted that she believes there are a few smoke shops in the City and she
would assume that they were probably selling edibles.
Planning Director Darling stated that she was not sure if they were selling edibles, but most of the
gas stations were selling various CBD products such as lotions and pet anxiety products. She
explained that her understanding is that what is now allowed has more THC content.
City Engineer Shepherd noted that the definitions can be difficult and explained that what had
been traditionally understood as CBD or CBD oil that is not what this moratorium is aiming to
address. He stated that this moratorium ordinance is designed only for those products that
contain THC of what is allowed under the State Statute and does not target those items that were
previously lawful.
Councilmember Gorham noted that his understanding is that this unintentionally expanded the
sale of these products and stated that he would assume the City is not alone in trying to find a
way to navigate this situation.
Planning Director Darling agreed and noted that there are quite a few cities that have enacted
moratoriums.
City Attorney Shepherd gave a brief rundown of the moratorium and explained that it will allow
staff to explore the zoning and licensing issues.
Councilmember Gorham stated that he would like to know how the City fits in with the regional
discussion of these changes.
Planning Director Darling explained that she believes the City is right at the beginning of the
regional discussion. She stated that the moratorium is to give the City more time before
businesses start selling the products to ensure licensing is in place. She stated that staff is
hopeful that either the League of Minnesota Cities or the legislature will be able to also give some
form of guidance to the cities.
Mayor Labadie noted that the moratorium, as it is worded now, expires twelve months after it is
approved and asked whether they City would have to wait the full twelve months before it could
be repealed.
City Attorney Shepherd stated that the City would not have to wait the full twelve months if the
City came up with a licensing scheme that they were confident about. He explained that they can
repeal the moratorium whenever they would like. He stated that it is just a matter of ensuring the
staff and legal has had time to vet everything and present a plan to the Council that makes sense.
Mayor Labadie stated that she thinks a temporary moratorium is a wise choice as everyone takes
a closer look at this issue. She suggested that the Council may also want to get input from the
Chief of Police further down the road.
Planning Director Darling reiterated that if the Council votes to approve the moratorium, they
would not be able to approve a summary publication because there are Councilmembers absent
tonight.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JULY 25, 2022
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Callies moved, Gorham seconded, Adopting ORDINANCE 590, “An Interim Ordinance
Prohibiting the Sale, Testing, Manufacturing, and Distribution of THC Products.” All in
favor, motion passed.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Second Quarter 2022 General Fund Report
Finance Director Rigdon gave a brief overview of the Second Quarter 2022 General Fund report.
He explained that the City is in line with revenues and expenditures as of June 30, 2022.
Councilmember Gorham asked about the 63.4% of the Public Safety budget amount and asked
if that was due to a timing mechanism.
Finance Director Rigdon explained that it was most likely due to the payment in June for July.
2. Second Quarter 2022 Investment Report
Finance Director Rigdon gave an overview of the primary objectives for safety, liquidity, and yield
and reviewed the Second Quarter 2022 Investment Report.
Councilmember Gorham stated that he felt the City was in good hands with Finance Director
Rigdon.
3. Music in the Park
Mayor Labadie noted that Park and Recreation Director Grout had prepared a memo for the
Council packet about Music in the Park. She stated that she attended the event and there was a
really good turnout even though it was raining. She stated that she had never seen this band
perform before and noted that she found them to be a great band for a diverse audience. She
noted that there was a food truck there that had steady business throughout the event.
Other
Public Works Director Brown stated he had been in touch with a local plumber a number of times
to attempt to get the water spigots at Manor Park changed out, however there has not been
response so he will be moving on to other plumbers to get those repaired. He stated that the
Christmas Lake camera is up and running successfully and there would be a link to the camera
on the City website. He explained that now that the camera is up and running, they will be getting
a QR code and then place appropriate signage in the area. He stated that he knows that there
were concerns raised by City Attorney Shepherd regarding the contract for the cameras from the
City-side and believes that is currently being hammered out and should be on an upcoming
Council agenda for approval for both the Christmas Lake cameras and the Badger Park cameras.
City Engineer Budde stated that the mill and overlay project is currently focusing on Covington
and then will pause for August. He stated that after the pause they will come back and do
Christmas Lake in September. He stated that the Grant Street drainage project is getting close
to completion. He noted that the contractor for the Shorewood Oaks and Smithtown Pond project
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JULY 25, 2022
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plans to start installing some storm sewer pipe from Shorewood Oaks to Freeman Park over the
next few weeks.
Councilmember Callies noted that she had seen signs along the trail near Freeman Park and felt
that was a nice touch so people walking along can take a look and know what to expect.
Mayor Labadie asked if all the projects were on track.
City Engineer Budde concurred that they are on track from both a budget standpoint and a
completion standpoint.
Planning Director Darling stated that there will be a public hearing for the Maple Shores
development which will be held at the August 2, 2022 Planning Commission meeting. She
explained that the Planning Department had been working with the Engineering Department on
the completion of the Silverwood Park playground reconstruction with completion expected within
a few weeks, which is a bit behind schedule.
City Attorney Shepherd stated that he will be unable to attend the August 8, 2022 City Council
meeting, but his colleague, Leah, will be in attendance.
Interim City Administrator Shukle explained that the City had made an offer to a candidate for the
Shop Technician Light Equipment Operator position which was declined. He stated that they
have reposted the position and are interviewing three candidates in the next week with the hope
that the City can get that position filled in the near future. He stated that there will be a Council
Work Session on August 8, 2022 to discuss the proposed budget. He noted that he plans to
attend the Excelsior Fire District Board meeting later this week. He explained that the deadline
for applications for the City Administrator search is July 29, 2022 and noted that they have
received thirty applications thus far. He stated that Baker Tilly plans to narrow the candidate pool
down to 15 for Council review sometime in August.
B. Mayor and City Council
Councilmember Callies stated that Tiffany King had been before the Council a few weeks ago
and sent an email that she would like to follow up with the Council and have a Memorandum of
Understanding moving forward with the fireworks. She asked if the City was going to follow up
and respond to Ms. King. She stated that if the City was interested, she thinks the expectation
was that the City would get in touch with Ms. King. She stated that on the signs that thanked the
sponsors of the fireworks, the City was noticeably absent and explained that she would like that
not to happen again. She noted that she felt that if the City was going to support the fireworks,
she would like there to be some clear guidelines in place, such as having a Memorandum of
Understanding.
Interim City Administrator Shukle stated that he will be happy to follow up with Ms. King.
Mayor Labadie stated that she did not realize the City had not been included on the sponsors
signage and would like to get an explanation from Ms. King on the reason. She stated that if the
City simply missed a deadline, she questioned why that was not brought to the City’s attention
earlier in the process that a decision needed to made by a certain time in order to be included on
the signs.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JULY 25, 2022
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Mayor Labadie reminded residents that August 2, 2022 is National Night Out or Night to Unite.
She encouraged them to register their neighborhood parties with the SLMPD and request a visit
from the police, fire truck, fire fighters, the Council or herself at their parties. She stated that she
will host Coffee with the Mayor at The Pillars of Shorewood Landings with guest speaker, City
Clerk/HR Director Sandie Thone, who is also the City’s Election Official.
11. ADJOURN
Gorham moved, Callies seconded, Adjourning the City Council Regular Meeting of July 25,
2022, at 8:09 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2F
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Approval of Extension for Variance to Side Yard Setbacks
Location: 23320 Park Street
Applicant: Kimberly Poe
Meeting Date: August 8, 2022
Prepared by: Jason Carlson, Planning Technician
Attachments: Resolution 2021-080 (Original Approval)
Applicants Request
Resolution 22-071
Background: Kimberly Poe, (the “Applicant”) has submitted a request for an extension for a
variance to side yard setbacks.
The applicant has told staff that they have had delays with the builder and sub-contractors due
to workload. They have submitted for permit, but it has not yet been issued.
Financial or Budget Considerations: The extension has no impact on the budget.
Recommendation / Action Requested: Staff recommend approval of the extension for the
side yard setback variance.
Recommendation / Action Requested: Staff recommends approval of the request for an
extension to the variance for side yard setbacks for property located at 23320 Park Street.
Action on this request would require a simple majority.
Next Steps and Timelines: Should the City Council approve this request; the applicant
would need to satisfy all original conditions of approval.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
RESOLUTION 2021-080
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A VARIANCE TO THE SIDE YARD SETBACK FOR
PROPERTY LOCATED AT 23320 PARK STREET
WHEREAS, Kimberly Poe, (the “Applicant”) proposes encroachments beyond the current
nonconforming footprint of the home on property legally described as:
Lots 1 and 12, Block 2, Ball’s Addition to Excelsior, according to the recorded plat
thereof, Hennepin County, Minnesota.
WHEREAS, the Applicant has applied for a variance to allow an addition to be 7.2 feet from the
side property line where 10 feet is required; and
WHEREAS, the Applicant’s request was reviewed by the planning staff, whose recommendation
is included in a memorandum for the July 6, 2021 Planning Commission meeting, a copy of
which is on file at City Hall; and
WHEREAS, the Planning Commission held a public meeting on July 6, 2021 to review the
application, the minutes of the meetings are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on
July 26, 2021, at which time the planning staff memorandum and the Planning Commission’s
recommendations were reviewed and comments were heard by the City Council from the
Applicant, staff and public.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
1. The subject property is located in the R-1D zoning district, which requires all buildings to
be set back 10 feet from the side property lines.
2. The existing home was constructed in 1924, prior to modern zoning regulations.
3. The existing home is considered legally non-conforming and is currently located as close
as six feet to the side property line.
4. Section 1201.03 Subd. 1, i. of the zoning regulations provides that a legal
nonconforming home may be expanded provided that the expansion does not increase the
nonconformity and complies with the height and setback requirements of the district in which it
is located.
5. Section 1201.05 of the zoning regulations provides that the purpose of a variance is to
allow a process to deviate from the strict provision of the zoning regulations when there are
practical difficulties and the action is the minimum to alleviate the practical difficulties.
6. Section 1201.05 of the zoning regulations provides that in making the above
determination, the City may consider the circumstances unique to the property and not created
by the landowner.
7. The Applicant’s proposal is identified on the application materials and plans submitted
on May 24, 2021, and June 4, 2021.
CONCLUSIONS
A. Based upon the foregoing, and the records referenced herein, the City Council hereby
approves the Applicant's request to construct an addition to be 7.2 feet from the side yard,
based on the plans and materials submitted May 24, 2021, and June 4, 2021.
B. The City Council specifically finds that the Applicant’s request for the variance is
consistent with the variance criteria listed in the zoning ordinance as it specifically demonstrates
practical difficulties based on the original construction date of the home and would be the
minimum request to alleviate the practical difficulties. Additionally, that the improvements
proposed would not inappropriately impact the area, public welfare or other lands/improvements
in the area.
C. The variance shall expire one year after approval unless the applicant has completed
the project or an extension has been requested in accordance with Section 1201.05 Subd. 3 of
City Code.
D. The City Clerk is hereby authorized and directed to provide a certified copy of this
resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
this 26th day of July, 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
RESOLUTION 22-071
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING AN EXTENSION FOR A VARIANCE TO THE SIDE
YARD SETBACK FOR PROPERTY LOCATED AT 23320 PARK STREET
WHEREAS, The City of Shorewood approved a request on July 26, 2021 from Kimberly Poe,
(the “Applicant”) to propose encroachments beyond the current nonconforming footprint of the
home on property legally described as:
Lots 1 and 12, Block 2, Ball’s Addition to Excelsior, according to the recorded plat
thereof, Hennepin County, Minnesota.
WHEREAS, Resolution 2021-080 included a condition that the approvals would expire in one
year if the applicant has not completed the project or utilized the variance, unless an extension
has been approved; and
WHEREAS, the one year period would have expired on July 26, 2022, but the applicant
requested an extension prior to that date.
WHEREAS, the Applicant has outstanding conditions of approval that they have yet to satisfy.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
1. The applicant has until July 26, 2023, to complete the addition.
2. All other conditions listed in Resolution 2021-080 shall remain in effect.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
this 8th day of August 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2F
Title/Subject: Accept Resignation of Park/Rec Director
Twila Grout and Authorize Advertisement of Position
MEETING
Meeting Date: Monday, August 8, 2022
TYPE
Prepared by: Sandie Thone, City Clerk/HR Director
Regular
Reviewed by: Ed Shukle, Interim City Administrator
Background: Park and Recreation Director Twila Grout has submitted her resignation
effective October 31, 2022 but her last day physically at work is planned for September
30, 2022. Twila will be retiring from the City of Shorewood with over 24 years of
service!
Twila began her employment with Shorewood in December of 1997 as a Secretary for
Administration at City Hall. In January of 2000 she was promoted to Receptionist/Park
Secretary and over the years transitioned into the Administrative Assistant role
supporting Parks, Recreation programming, and eventually the Shorewood Community
& Event Center (formerly South Shore Center). She currently holds the position of
Park/Recreation Director which she transitioned to in 2020 and is responsible for
overseeing the Shorewood Community and Event Center, as well. Twila has been an
exceptional employee for the city and has been very involved in community events, has
a good rapport with the senior partners at the Center, and has served in so many
capacities over the years to make the City of Shorewood a better place. She expressed
her very favorite part of working at the city has been the people; the staff, the residents,
and all the people she has had the pleasure to work with over the years. We wish her
the best in her retirement!
Action Requested: Staff respectfully recommends the city council accept the
resignation of Twila Grout and authorize staff to advertise to fill the position of
Park/Recreation Director. Motion, second and simple majority vote required.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
2G
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Approving Hire of Jeremy Moe as Public Works LEO/Shop Technician
Meeting Date: Monday, August 8, 2022
Prepared by: Sandie Thone, City Clerk/Human Resources Director
Policy Consideration: Pursuant to Shorewood Personnel Policy Section 3.08 All new, rehired,
promoted or reassigned employees shall complete a six (6) month probationary period upon
assuming their new positions. This period shall be used to observe the employee’s work habits
and ability to perform the work they are required to do.
Background: The city most recently recruited qualified candidates for the Public Works
LEO/Shop Technician position vacated when Brad Mason retired. Candidates were interviewed
th
during the period of July 27 through August 2, 2022. It was agreed to offer the position to
Jeremy Moe, determining his knowledge, experience, and skills would be a good fit for the
position and an asset to the team. Jeremy’s most recent experience is as a Vehicle Technician
for School District 196.
Financial Considerations: Staff is recommending Jeremy’s compensation rate be set at Year 2;
$31.46 per hour, of the AFSCME Union scale for the Shop Tech position, as outlined in the
AFSCME Union Contract. The position will be reviewed at the 6-month anniversary for
consideration of permanent appointment. The position is non-exempt, PERA eligible, benefit
eligible, and receives vacation, sick leave, and holiday benefits.
Action Requested: Staff respectfully recommends the city council approve Jeremy Moe’s hire
as a probationary employee in the capacity of Public Works LEO/Shop Technician for the City of
Shorewood. Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
6A
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Authorize Preparation of Final Plans and Specifications
for Freeman Park Trail Improvements, City Project 22-05
Meeting Date: Monday, August 8, 2022
Prepared by: Andrew Budde, City Engineer
Reviewed by: Marie Darling, Planning Director
Attachments: Overview Map, Proposal, and Resolution
Background: The Three Rivers Park Districts approached the city about adding a new
trail head connection to the Lake Minnetonka Regional Trail located within Freeman
Park. Staff had discussed three alternative routes at the July 13, 2021 Park
Commission Meeting and provided an update on the recommended route at August 9,
2021 Council Meeting. Staff has continued to discuss the project with the Three River
Park District, and they would like the city to take the lead on design and administration
of the project as it will be combined with other trail rehabilitation that the city has
proposed to complete at Freeman Park as part of the 2023 Capital Improvement Plan.
The trail rehabilitation projects consist of repaving of the existing asphalt trails within
Freeman Park and the adjacent connections. The new trail head connection will be a
10-foot-wide trail from the existing Lake Minnetonka Regional Trail connection to the
southeastern parking lot near Eureka Road. The City of Shorewood and the Three
Rivers Park District will enter into a joint powers agreement in the future that will better
define project costs and maintenance responsibilities. The general understanding is
that the city will lead the design and construction administration of the entire project and
will be reimbursed by the Three Rivers Park District for their share of the construction
and engineering costs. The trail will be the city’s to maintain after it is constructed, but
the Three Rivers Park District will include some of their wayfinding signage. They ask
for signs on a few parking spaces in the unpaved lot near the entrance to Freeman Park
that indicate the spaces are reserved for trail users.
Financial Considerations: The City has included the Freeman Park Trail
Improvements project in their CIP for 2023 and budgeted $200,000. This budget
amount includes concept construction estimates and soft costs for engineering,
administration, and legal. Three Rivers Park District has budgeted $231,000 for
construction and has also agreed to pay for the associated engineering costs above this
amount. The final budget amount for the Three Rivers Park District portion will be
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
updated in the early stages of design based the final location of trail head parking and
will be fully reimbursed to the city.
Recommendation/Action Requested: Staff recommends the city council Authorize the
Preparation of Final Plans and Specifications for the Freeman Park Trail Improvements
project.
Next Steps: Once 50 percent plans are drafted, staff would forward the plans to the
Park Commission for their comment both on the plans to rehab the existing trails and for
the new trailhead location. Staff will also commence work on the joint powers
agreement with the Three Rivers Park District Staff.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-072
A RESOLUTION TO AUTHORIZE PREPARATION OF FINAL PLAN AND
SPECIFICATIONS FOR THE FREEMAN PARK TRAIL IMPROVEMENTS PROJECT
CITY PROJECT 22-05
WHEREAS, the current Capital Improvement Plan (CIP) identifies improvements to the
Freeman Park Trails in 2023 which includes rehabilitation of the existing asphalt trails;
and
WHEREAS, the Three Rivers Park District approached the city about construction of a
new trail head from Freeman Park to the Lake Minnetonka Regional Trail and would like
the city to be the lead agency for design and administration of the project; and
WHEREAS, the Three Rivers Park District will reimburse the city for the construction
and design associated with the new trail head connection and will be formalized in a
future Joint Powers Agreement; and
WHEREAS, the City Council as appointed Bolton & Menk as the City Engineer and will
prepare the final plans & specifications for the Freeman Park Improvements project; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota authorizes Bolton & Menk
to prepare final plans & specifications for the Freeman Park Improvements
Project.
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Adopted by the City Council of Shorewood, Minnesota this 8 day of August, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk