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091322 Park Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, SEPTEMBER 13, 2022 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hirner(Sept 26/Back-up for Nov 28)____ Gallivan (Nov 28)____ Schmid ()____ Heinz( )___ Council Liaison Johnson(July-Dec)____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Minutes from August 23, 2022 – (Att.-#2A) 3. MATTERS FROM THE FLOOR (This portion of the meeting allows members of the public the opportunity to bring up items that are not on the agenda. Each speaker has a maximum of three minutes to present their topic. Multiple speakers may not bring up the same points. No decisions would be made on the topic at the meeting except that the item may be deferred to staff or the City Council for more information.) 4. NEW BUSINESS A. Pest Management Report – Public Works Director, Larry Brown 5. OLD BUSINESS 6. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff a. Reminder that October Park Commission Meeting Date is October 25 7. ADJOURN Liaison for City Council Meeting on September 26 is Commissioner Hirner Reporting on Park Commission Meeting of September 13 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 16, 2022 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Hirner convened the meeting at 7:02 p.m. A. Roll Call Present: Chair Hirner, Commissioners Schmid, Gallivan, and Heinz; Parks and Recreation Director Grout; and Planning Director Darling Absent: None B. Review Agenda Gallivan moved to approve the agenda as written. Heinz seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 12, 2022 Heinz moved to approve the minutes of the July 12, 2022 meeting as written. Schmid seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Maple Shores Development – 20430 Radisson Road Chair Hirner gave a brief overview of the proposed development of 7 lots at 20430 Radisson Road and noted that staff was recommending approval of park dedication fees in lieu or park land dedication. Commissioner Heinz stated that the Comprehensive Plan stated that the City should concentrate more on developing and redeveloping existing parks. He stated that he thinks there is still an opportunity within the City to upgrade the current park system and encompass some of the emerging activities, such as pickle ball. Commissioner Gallivan stated that he agreed with the recommendation by staff for dedication fees in lieu of additional park land. Chair Hirner stated that he also agreed and noted that this parcel is right on Highway 7 and there have been many discussions about parks, such as Silverwood, that are right on Highway 7 and their actual useability because of the proximity to the highway. PARK COMMISSION MINUTES TUESDAY, AUGUST 16, 2022 PAGE 2 OF 4 Gallivan moved to recommend approval of park dedication fees in lieu of park land for the Maple Shores Development at 20430 Radisson Road. Heinz seconded the motion. Motion carried 4-0. B. Transmittal/Introduction of Pesticide Audit and Management Plan Planning Director Darling explained that this agenda item was intended to be an introduction to the Pesticide Audit and Management Plan. She stated that the consultant will be in attendance at the next Park Commission meeting in order to present information and answer questions about the plan, but staff wanted to give the Commission a chance to review some of the information prior to the meeting. Chair Hirner noted that he felt the information was comprehensive but he did have a few questions, but would wait and have the consultant address them at the next meeting. Commissioner Heinz noted the recommended mowing height of 3 inches and stated that his lawn service also mows his lawn at that height and he has gotten a lot of compliments about the greenness and look of his lawn. Chair Hirner asked about the recommendation of 3 inch mowing height in relation to the baseball or soccer associations during playing season and asked about their preferred heights on the fields. He suggested that be a question that the consultant responds to at the next meeting. Planning Director Darling stated that City staff can talk with the various associations prior to the next Park Commission meeting to find out if they have a preferred height for the fields. Commissioner Gallivan asked how the City determined Class A, Class B, and Class C. Planning Director Darling stated that those classifications came from the consultants and the way they are used. She explained that Class A fields are sporting fields or destination parks, such as Freeman Park with the others being more moderately used such as Manor Park as Class B and Silverwood Park for Class C. She asked if there was any information that the Commission would like to staff to research prior to the next meeting. Chair Hirner asked if there would be any advantage in not mowing the hill at Silverwood Park. Planning Director Darling explained that it is mowed up to the point where it is too steep to mow. Chair Hirner reiterated that he would like to know if there may be any advantage in not mowing the hill, for example, does mowing it contribute to erosion on the hillside. The Commission discussed staffing shortages in both regular employees and seasonal employees and the visibility of the City’s parks to both residents and visitors to the area. C. Liaisons for City Council Meetings August – Commissioner Heinz September – Chair Hirner November – Commissioner Gallivan (with Chair Hirner as back-up if there is a scheduling issue) PARK COMMISSION MINUTES TUESDAY, AUGUST 16, 2022 PAGE 3 OF 4 5. OLD BUSINESS Chair Hirner stated that he had stopped by Silverwood Park recently and thinks the park is really looking great, but the snow fence still needs to be taken down. He asked about the section where there is not a hand rail for the slides near the first set of stairs. He expressed concern that kids may get up there and jump off the little wall area. He suggested that it may be a good idea to get a short section of railing to fill in that section. He noted that he had taken a picture and can send it to staff so they know just what he is referring to. He asked if there were still plans to put fence posts behind the water pump station. Planning Director Darling stated that they have repaired a few of the posts. Chair Hirner noted that there are two levels and the upper level has no posts, so he was assuming that they were still working on it ,but wanted to draw staff’s attention to it, just in case. Planning Director Darling noted that she would speak with the contractors and explained some of the other items that are on the punch list for them to complete. Chair Hirner noted that he has seen more cars, bikes and people walking with strollers at Silverwood Park lately than he has seen there for years. He asked that staff add a future agenda item in order to plan a Grand Re-Opening. Commissioner Heinz noted the usage of the walking trails through the country club area. He asked if there was any idea on how the entry points from the street have been received by the residents in the area. Planning Director Darling stated that the issues that the residents have had not been related to the trail users. She stated she thinks they all bought their properties with the knowledge that there were public trails in the neighborhood. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council B. Staff Planning Director Darling reported that Commissioner Cohen had to resign from the Commission because she took a new job and how has conflicts of interest with local government work. She noted that the City has begun posting the opening for applications for that position. She gave an overview of discussion and actions taken at recent City Council meetings. Chair Hirner noted that the Park Commission will have a bit more time to work with Park and Recreation Director Grout before she retires, but wanted to let her know that it has been a pleasure to work along side her and that she would be missed when she retires and leaves the City. PARK COMMISSION MINUTES TUESDAY, AUGUST 16, 2022 PAGE 4 OF 4 7. ADJOURN Gallivan moved to adjourn the Park Commission Meeting of August 16, 2022 at 7:50 p.m. Schmid seconded the motion. Motion carried 4-0. 4A CITY OF SHOREWOOD MEETING TYPE PARK COMMISSION MEETING ITEM Regular Park Meeting Title/Subject: Presentation of the Integrated Pest Management Plan Report Meeting Date:Tuesday,September 13, 2022 Prepared by: Larry Brown, Director of Public Works Attachments: Draft Integrated Pest Management Plan–Phase 1 Policy Consideration: Should the City adopt an Integrated Pest Management Plan and if so, what guidelines should be implemented? Background/ Previous Action: As noted in the original transmittal of the draft Integrated Pest Management Plan (IPMP) the City of Shorewood has contracted with the IPM Instituteof North America to prepare a guiding document regarding alternatives to the use of chemicals or pesticides for city owned facilities and grounds. Certainly, the practices set forth in any IPMP will have the most impact on the park lands for the city. It is very important for the Park Commission and City Council to define a clear and concise approach to addressing the issue, but also to recognize the additional labor, costs,and tradeoffs for putting such a policy in place. It should be noted that there are also several stakeholders involved in the issues surrounding the development of theseguiding policies. While not an all-encompassing list, some that have been identified are as follows: 1.The Park Commission and City Council who must approve policies that keep grounds in good useable condition, in an economical way. 2.The residents of the city who utilize the parks and grounds and pay for maintenance of these facilitiesvia taxes. 3.The pollinator friendly groups and organizationsthat are promoting methods to protect pollinators. 4.Sports Organizationsand playersthat use theballfields and have the need to inspect fields for safety requirement, as it relates to the conditions of the fields. As noted above, the primary focus is onpark lands. While these are obviously a very key piece of the puzzle, whatever gets adopted willultimately need to also address the following: Ash borer tree injections Manor Park pond treatments Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 \[Type here\] Sidewalk growth and roadside weed management. Invasive species such as buckthorn and garlic mustard. The legal requirementto meet State Statues regarding noxious weeds. Response to aggressive pests,such as wasps and hornets within our parks and grounds. Financial or Budget Considerations:As staff began to review the recommendations of the draft IPM report, it became veryapparent that costs for implementation of the recommendations were going to exceed the current operating budget for the parks. Based on the proposed levy rate, an additional $45,000 was added to operations,as a starting point. This will have to be increased to meet the full recommendations provided to date. Under the proposed budget amount, it is likely that allthe focus of all of the work in the parks will have to be onthe ballfieldsonly. As a result, users of the parks will have to raise their tolerance for weeds in the more passive turf areas. Therewill also have to be equipment that is to be purchased for routine maintenance, that has yet to be addressed. Mr. Ryan Anderson from the IPM Institute of North America will be in attendance for Tuesday’s Park Commission meeting to present the first phase of the report and address any questionsthe Park Commission may have. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 2