10-11-2022 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
TUESDAY, OCTOBER 11, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Work Session Minutes of September 26, 2022 Minutes
B. City Council Regular Meeting Minutes of September 26, 2022 Minutes
C. City Council Special Work Session Minutes of September 27, 2022 Minutes
D. Approval of the Verified Claims List Claims List
E. Approval of Park/Recreation Director New Hire City Clerk/HR Director Memo
F. Approve Retail Tobacco License Renewals City Clerk/HR Director Memo
Resolution 22-095
G. Change Order for Grant Street Drainage Improvements City Engineer
Resolution 22-096
H. LMCIT Liability Coverage Waiver Interim City Administrator Memo
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please raise your hand or use the raise your
hand feature. Please identify yourself by your first and last name and your address for the record. After this introduction, please limit
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
your comments to three minutes. No action will be taken by the council on this matter. The mayor or council may request that staff
place this matter on a future agenda or ask staff to address it during Item 10. Staff Reports. (No Council Action will be taken)
4. PLANNING
A. Conditional Use Permit for a Special Purpose Fence Planning Director Memo
Location: 25140 Glen Road Resolution 22-097
Applicant: Richard Jeidy and Virginia Bell
nd
B. Preliminary and Final Plat for “High Pointe Estates, 2 Addition Planning Director Memo
Location: Southeasterly extent of Charleston Circle Resolution 22-098
Applicant: Roy Lecy
5. GENERAL/NEW BUSINESS
A. Approve SLMPD Joint Power Agreement Interim City Administrator Memo
Resolution 22-090
B. Director of Public Works Job Description Discussion City Clerk/HR Director Memo
C. Approve SCEC Landscaping Expenditure Interim City Administrator Memo
6. STAFF AND COUNCIL REPORTS
A. Staff
1. Stream Restoration Project Update City Engineer Memo
2. Pavement Rating Methodology and Inventory Director of Public Works Memo
B. Mayor and City Council
7. ADJOURN
Item 2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 26, 2022 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Labadie called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Labadie, Gorham, and Callies.
Absent: Councilmembers Siakel and Johnson
B. Review Agenda
Callies moved, Gorham seconded, approving the agenda as presented. Motion passed 3/0.
2. PARK COMMISSIONER INTERVIEW
A. Patricia Levy
Patricia Levy introduced herself and shared information on her background, experience, and
explained her interest in serving on the Park Commission.
The Council asked questions of Ms. Levy and explained some of the duties of the Park
Commission, what kinds of recommendations they make to the City Council, details, events, and
features within the various parks.
Mayor Labadie explained that the consideration of Ms. Levy’s potential appointment to the Parks
Commission is on the regular City Council meeting agenda for later this evening. She noted that
someone from City Hall would call Ms. Levy in the morning and inform her of the Council’s
decision.
3. ADJOURN
Gorham moved, Callies seconded, Adjourning the City Council Work Session Meeting of
September 26, 2022, at 6:29 P.M. Motion passed 3/0.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
Item 2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 26, 2022 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
PLEDGE OF ALLEGIANCE
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Gorham, and Callies; City
Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director
Thone; Finance Director Rigdon; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Budde
Absent: None
B. Review Agenda
Councilmember Callies asked to remove item 2.F., the SLMPD Joint Powers Agreement, from
the Consent Agenda and place it on the regular agenda.
Mayor Labadie suggested that it be added as item 8.C. under General New Business.
Siakel moved, Johnson seconded, approving the agenda, as amended. All in favor, motion
passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Callies moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. City Council Work Session Minutes of September 12, 2022
B. City Council Regular Meeting Minutes of September 12, 2022
C. Approval of the Verified Claims List
D. Approve New Retail Tobacco License – Shorewood Tobacco Corp. at 19905
State Hwy 7, Adopting RESOLUTION NO. 22-088, “A Resolution Approving a
License to Sell Tobacco Products in the City of Shorewood to Shorewood
Tobacco Corp.”
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SEPTEMBER 26, 2022
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E. Approve Temporary Liquor License for Oktoberfest, Adopting RESOLUTION
NO. 22-089, “A Resolution Approving a Temporary On-Sale Liquor License
for Excelsior Brewing in Conjunction with Oktoberfest.”
F. Approve SLMPD Joint Power Agreement, Adopting RESOLUTION NO. 22-
090, - (Removed from Consent Agenda and placed as item 8.C. )
G. Approve Agreement for 6070 Strawberry Lane, Adopting RESOLUTION NO.
22-091, “A Resolution Approving Agreement with the Property Owners of
6070 Strawberry Lane, City Project 19-05”
H. Accept Boba Tonka Bubble Tea Donation to Oktoberfest Event, Adopting
RESOLUTION NO. 22-092, “A Resolution Accepting Donations to the City of
Shorewood 2022 Oktoberfest.”
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
Thomas Robb, 5940 Boulder Bridge Lane, explained that he was here representing the Boulder
Bridge HOA regarding the roads in their community. He distributed some photographs for the
Council and gave an overview of his past conversations with Public Works Director Brown and
City Engineer Budde. He stated that while City Engineer Budde acknowledged that there were
some large potholes that needed to be fixed, in general, the message he was given was that the
Boulder Bridge roads were some of the best in the City, which he disagrees with. He stated that
he has lived in this neighborhood for 20 years and can attest that the roads have degraded. He
asked that the City include mill and overlay for Boulder Bridge in their CIP for next year.
Mayor Labadie thanked Mr. Robb for bringing this concern to the Council and asked Public Works
Director Brown to address this issue during his staff report, later in the meeting.
Tom Lesser, 26245 Birch Bluff Road, explained that he was here to ask the Council to vote ‘no’
on approval of the design of the Birch Bluff Road project. He stated that the impact to the residents
is incomplete and explained that the Council had not scheduled a follow-up town hall meeting for
further communication and clarification of the project and had just been on a one-on-one basis
with the City Engineer. He explained that earlier today he received an answer to one of his
questions that just raised more questions and noted that he did not think there has been enough
time to digest the answers. He stated that within the design, he and the neighbors saw that
CenterPoint Energy is relocating the gas line from the street to the right-of-way which is in the
root zone of many of the existing trees. He reiterated his request for the Council to vote ‘no’ until
there has been further clarification on the design and exact details on what will be happening with
the gas line.
Mayor Labadie asked City Engineer Budde to address these concerns during discussion of item
7 on the agenda.
4. REPORTS AND PRESENTATIONS
A. Martin Scheerer and Dr. Nicholas Simpson, Hennepin County Emergency
Management
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Martin Scheerer noted that they are from Hennepin County Emergency Medical Services (EMS)
and not the County Emergency Management. He gave a brief presentation on what they do in
Hennepin County EMS and the location of their service area. He explained that they cover
fourteen cities including Minneapolis and the western suburbs. He reviewed call volume data and
noted that in Shorewood, from January through June, there were one-hundred twenty-eight calls
with the average response time being ten minutes and forty-eight seconds for a Code 3, and
about eighteen minutes for Code 2 and noted that he feels there is room for improvement in their
response times. He stated that from these calls, they ended up transporting about eighty-one
people to the hospital. He explained the recent change in their hiring process which allows them
to bring in EMTs and train them, on the job, to become paramedics. He stated that this program
also requires them to give the County a guarantee of three years of services following their
training. He reviewed their Talent Garden program where they take high school or college
students that are brought into the hospital and are exposed to all the different areas within the
healthcare system. He explained that through this program they are training people to become
emergency medical responders. He shared examples from a ‘typical’ day in the life of a
paramedic.
Dr. Nicholas Simpson gave an overview of their P3 specialized team that has access to ultrasound
and additional medications that the other medics do not have. He stated that they are working on
extending this so that all the medics will have the ability to have some diagnostic information like
this prior to getting to the hospital. He reviewed some of the other things that they are doing to
elevate the level of care such as the Tech Rescue Team and Special Response Teams.
Mr. Scheerer stated that the medical direction team is one of the best in the country. He explained
that the very best people go through their program and they try to keep the best of the best. He
noted that in an attempt to have more community engagement, they formed the EMS Advisory
Work Group. He explained that the City should have received their brand new newsletter last
month and noted that one of his goals was to have better communication with the cities. He stated
that even though they are a County organization he asked that the City consider them one of their
own, such as a police or fire department, and encouraged them to reach out if they have questions
or concerns.
Councilmember Callies stated that when people call 911, it does not appear as though they have
a choice as to who will respond.
Dr. Simpson confirmed that was correct and, in general, there is not a choice because it is simply
based on geography. He stated that they do sometimes see that those lines are crossed if
someone else is really busy but it is primarily determined by your address. He explained that they
just wanted to be available to the City to answer questions or get input on ways they can improve
service to the residents.
Mr. Scheerer noted that he believes the dividing line in Shorewood is Country Club Road so the
western portion of the City is covered by Ridgeview Ambulance and Hennepin County covers the
eastern portion. He explained that the entire State is divided into Primary Services Areas (PSA).
Councilmember Gorham stated that the data presented showed that in the same time period the
calls for Shorewood moved from one-hundred in 2021 to one-hundred twenty-eight in 2022 and
asked if that was just a change in data or if it was a dangerous trend.
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SEPTEMBER 26, 2022
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Ms. Scheerer stated that it is a trend and explained that they are seeing about a thirty-five percent
increase in call volume throughout the system.
Dr. Simpson stated that they certainly saw a dip in 2019-2020 with COVID because a lot of people
were staying home and many people, if they needed help, still chose not to call for help because
they were afraid to go into the hospital. He stated that he thinks because of this there were a
number of medical and mental health issues that were left unattended and believes that some of
this call volume may be just catching up. He noted that this is not just a local trend and the
increase is happening nationwide.
Councilmember Gorham asked if the call volumes were larger than pre-COVID data.
Mr. Scheerer stated that it is a bit higher than pre-COVID data.
Mayor Labadie thanked Mr. Scheerer and Dr. Simpson for their report.
5. PARKS
A. Report by Commissioner Hirner on the September 13, 2022 Park Commission
Meeting.
Planning Director Darling stated that Commissioner Hirner was not in attendance tonight.
Mayor Labadie noted that the minutes from the last Park Commission meeting had been included
in the packet.
Councilmember Johnson noted that he attended as the Council Liaison and noted that the Park
Commission received their first presentation regarding the Integrated Pest Management Plan.
6. PLANNING
A. Report by Commissioner Eggenberger on September 20, 2022 Planning Commission
Meeting
Planning Commissioner Eggenberger gave an overview of the discussion and action taken at the
September 20, 2022 Planning Commission meeting.
7. ENGINEERING/PUBLIC WORKS
A. Approve Final Plans and Specifications and Authorize Advertisement for Bids for
Birch Bluff Street, City Project 21-01
City Engineer Budde stated that on June 13, 2021, the Council authorized the preparation of the
Final Plans and Specifications for the Birch Bluff Road Street and Utility Improvement project,
which included watermain and storm sewer improvements. He stated that the City has gone
through a series of open houses and public engagement with residents and neighbors in the area.
He stated that the project details include: roadway width of twenty-six feet; on street parking
allowed on the south side of Birch Bluff Road; speed limit to remain at 25MPH; the curve designed
for 15 MPH; Lee Circle cul-de-sac increased to an eighty foot diameter; all stops signs to remain;
no sidewalk or trail; eight inch watermain construction; four specific parcels remaining on Tonka
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
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Bay municipal water; utilize fire lands for storm sewer discharge to Lake Minnetonka; and pursue
ponding associated with drainage and utility easement at 26045 Birch Bluff Road. He stated that
they are still in the process of requiring easements, right-of-entries, and completing the appraisal
of where the stormwater pond would be located in addition to continuing to meet with residents to
discuss any other concerns they may have. He stated that if the Council elected to approve this
and move forward, they would open bids and be back for final action from the Council at the
November 14, 2022 City Council meeting, with tree removal happening throughout the winter
months. He stated that he would expect minor utility relocations to happen in the spring and the
major street reconstruction to happen in June through November. He explained that with regard
to the utility relocation that was referenced during Matters from the Floor, the City has been
coordinating with all the small utilities that are in there and explained that they are permitted
through the City’s ordinances and are allowed to be within the right-of-way. He explained that
many times the utility companies do not even start their design until the City has actually approved
the project and when they do, the plans will be submitted to the City and will be reviewed and
approved through the City permitting process which gives them some control. He noted that his
expectation is that they will directionally drill their new lines which is relatively minorly invasive
which should mean that there will just be minor impacts to the trees. He stated that this has been
included in the City’s budget plans and staff recommends approval and authorization to advertise
for bids.
Councilmember Gorham asked about the radius design at Birch Bluff and Grant Lorenz in its
current form.
City Engineer Budde stated that he believes it is either 20 or 25 MPH. He explained that the
existing pavement encroaches onto the Lesser’s property. He stated that they are trying to reduce
the radius so it will no longer encroach on their property and will also help slow traffic.
Mayor Labadie thanked City Engineer Budde for his efforts to hold meetings and communicate
with residents. She stated that the road was staked last week and feels that may have cleared
up a lot of confusion about the actual parameters of the project.
Councilmember Gorham stated that he thinks there are a lot of nice things about this proposed
project, but explained that he wished it were a 24 foot wide street and not 26 feet. He stated that
there is a lot of charm along this street and loves driving down it and feels that there is a big
difference between 22 feet and 26 feet.
Councilmember Siakel noted that most of the road is not 22 feet wide and it actually varies
between 22 and 25 feet so for most people, there will be a very minimal impact. She stated that
she has not heard complaints about the width of the street. She stated that she thinks City
Engineer Budde has done a phenomenal job communicating and working with the residents. She
stated that there are a number of residents along the road that want updated infrastructure,
including water and noted that this project has been planned for a long time and explained that
she was is in full support of it.
Councilmember Johnson asked about parking and asked if his assumption was correct that if the
road width was under 26 feet there would be no on-street parking.
City Engineer Budde answered that would be typical practice, but there are some exceptions, for
example, Glen/Amlee which is only 24 feet wide and allows for parking on one side of the street.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
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Councilmember Gorham stated that there is not a hard and fast rule about not allowing parking
at streets narrower than 26 feet and noted that he thinks that the City could still provide the
infrastructure Councilmember Siakel referred to without increasing to 26 feet wide.
Mayor Labadie stated that twenty-fix feet is the recommended width according to the State Fire
Standards and code and explained that she would not be comfortable going against those
recommendations. She stated that she wants to do this road right which would include following
the State Fire Code recommendation.
Councilmember Callies stated that she agreed and would error on the side of safety in this
situation. She stated that parking is a challenge in this area and while she understands that trees
are a concern, as City Engineer Budde has outlined, there have been some steps taken to try to
reduce those impacts and she is in favor of approving this project.
Councilmember Gorham stated that the City did not create an ‘unsafe’ condition with 22 foot wide
streets.
Councilmember Siakel reiterated that a portion of the road is already 26 feet wide and there were
just a few individuals speaking up tonight. She noted that these individuals do not represent the
entire street or neighborhood, but just a portion.
Siakel moved, Callies seconded, Adopting RESOLUTION NO. 22-093, “A Resolution
Approving the Plans and Specifications for the Birch Bluff Road Reconstruction Project
and Authorizing Advertisement for Bidding, City Project 21-01.” Motion passed 4-1
(Gorham opposed).
8. GENERAL/NEW BUSINESS
A. Approve Appointment of Park Commissioner
Interim City Administrator Shukle stated that Patricia Levy attended an interview during the
Council Work Session prior to this meeting.
Mayor Labadie explained that she and Councilmembers Callies and Gorham were present for the
interview and noted that she felt that Ms. Levy would be a wonderful addition to the Park
Commission.
Councilmember Gorham stated that he agreed and he felt she brought a lot of energy and fresh
ideas.
Callies moved, Labadie seconded, Adopting RESOLUTION NO. 22-094, “A Resolution
Making an Appointment to The Shorewood Park Commission.” All in favor, motion passed.
Mayor Labadie stated that she would like to reverse the order of the remaining agenda items
since Police Chief Tholen was present.
B. Approve SLMPD Joint Power Agreement (JPA), Adopting RESOLUTION NO.
22-090 (Moved from the Consent Agenda, and Formerly item 8.C.)
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SEPTEMBER 26, 2022
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Councilmember Callies stated that she asked for this to be removed from the Consent Agenda
because she wanted the Council to have more discussion on this item. She asked about Section
7, Subd 1, that references that the Committee funds may be expended by the Committee. She
asked how this would affect day to day operations because she assumed the Coordinating
Committee did not get down to how Chief Tholen runs the department on a day- to- day basis.
She stated that she did not think the internal operation details were very clearly stated because
this document almost makes it seem like the Coordinating Committee has to agree on every check
that is written.
Chief Brian Tholen, SLMPD, explained that he does handle the day-to-day operations and
whenever he has a question, he brings them up to the mayor or the specific city it may affect.
Mayor Labadie stated that there has been a slight change in the check writing policy.
Chief Tholen stated that was correct and explained that initially the Chair of the Coordinating
Committee would have to sign every check which caused a delay. He explained that the
Coordinating Committee decided to have two signatures necessary, himself, and his
administrator, so he can review every bill and every check that goes out the door, without a delay.
Councilmember Callies noted that procedure was not really spelled out within the JPA. She
referenced Subd. 2 which refers to Exhibit 1, however there appears to only be an Exhibit A. She
asked where things were in the process of approving the JPA.
Mayor Labadie stated that she knew that Greenwood has already approved the JPA.
Chief Tholen stated that the goal is to have this completed by the end of 2022.
Mayor Labadie suggested that if there are concerns raised about the JPA, she could bring them
to the next Coordinating Committee meeting for discussion.
Councilmember Siakel asked if City Attorney Shepherd had already reviewed this document.
City Attorney Shepherd stated that he had not reviewed it prior to it being in the agenda packet.
Councilmember Siakel asked if the changes to the JPA were intended to be housekeeping
matters.
Chief Tholen explained that this was already in process before he came on board, but believes
the idea was to remove language that was not necessary and streamline how the operation of the
SLMPD is actually working.
Councilmember Callies stated that she felt there should have been a bit more time to look through
it before it is placed on something like the Consent Agenda for approval, but noted that she
believes the entire Council is in favor of having a JPA.
Mayor Labadie stated that if the Council felt they needed more time to review the JPA, it can
always be placed on a future agenda and suggested the October 11, 2022 meeting. She noted
that the Coordinating Committee meeting is on October 12, 2022 so if there were any concerns
raised at the Council meeting, she could bring those to the Committee a few days later.
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SEPTEMBER 26, 2022
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Councilmember Callies continued with her questions about the JPA related to Section 10 and the
change in notice from twenty months down to eight months.
Mayor Labadie stated that during discussion at the Coordinating Committee, it was felt that twenty
months was too long a time.
Chief Tholen stated that there were also concerns about budgeting, so this would allow them to
be able to budget quicker if a city decided to leave.
Councilmember Callies asked about Sub. Para. C, Subd. 1.c. and noted that it appears that
something may have been left out or was written poorly. She referenced Section 10, Subd. 3,
and noted that she feels it would probably be under Section 9, not Section 10. She stated that
Exhibit A had such small print that she was not able to read it, but Interim City Administrator
Shukle had provided her with a larger print-out. She asked for an overview of the reallocation
and if her understanding was correct that it would be done very five years.
Mayor Labadie stated that she had noted all the comments outlined by Councilmember Callies.
She encouraged the Council to take a look at the JPA and plan to bring it back to the next meeting
for discussion prior to the Coordinating Committee meeting.
Labadie moved, Siakel seconded, tabling discussion of the SLMPD Joint Powers
Agreement resolution and bring it back to the October 11, 2022 City Council meeting. All
in favor, motion passed.
Mayor Labadie noted that if the Council discovered any other items such as Councilmember
Callies brought up, that they are communicated to Interim City Administrator Shukle or City
Attorney Shepherd prior to the Council meeting.
C. Utility Rates Review – (Formerly item 8B)
Finance Director Rigdon stated that the City has put together a 10-year Capital Improvement Plan
as well as a 5-year street reconstruction plan. He stated that when they began this analysis a
few years ago, they found that there were some significant shortfalls in their projections. He
stated that the City then built in some rate increases over the last few years to address the
shortfall. He reviewed the proposed annual increases in utility rates and the cash for operations
for the Water Fund. He noted that the cash for the Water Fund has been negative over the last
several years and explained that there is a similar situation within the Sewer Fund. He reviewed
budget details and explained that the cash being drawn down is directly occurring because of the
Met Council bill for waste water service which has shot up rapidly over the past few years. He
stated that there is some operating income in the Storm Water Management Fund, but noted that
the cash in this fund has also been decreasing. He stated that for the long term, the City needs
to have some income coming in and explained that staff is recommending approval of the new
utility rates, as outlined.
Councilmember Gorham asked what a ‘normal’ rate increase would be after this 5 year program
has been completed.
Finance Director Rigdon stated that historically it would be in the 3% range, but with inflation is
currently higher than that.
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SEPTEMBER 26, 2022
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Councilmember Gorham stated that inflation right now is somewhere between 9-11% and asked
if that meant the City would adjust to that for next year.
Finance Director Rigdon explained that the City would want to closely review this every year.
Councilmember Siakel stated that she thinks the City’s current rates are really a bargain and
noted that she did not think anything that Finance Director Rigdon was suggesting for the rate
increases was out of line.
Councilmember Callies stated that she agreed that these adjustments do not appear to be out of
line and thanked Finance Director Rigdon for laying the information out the way he has because
she felt it was a very good explanation. She noted that she agreed that the City should review this
information periodically in order to ensure that the fund correctly balances.
Siakel moved, Johnson seconded, Adopting ORDINANCE NO. 593, “An Ordinance Titled
“Utility Service Charges”. All in favor, motion passed.
9. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Tree Sale update
Mayor Labadie noted that a memo from Communications and Recycling Coordinator Moore was
included in the packet which thanked Wade Woodward for his assistance during the tree sale.
She noted that she would also like to recognize Communications and Recycling Coordinator
Moore because she also put a lot of work into the tree sale.
Other
Public Works Director Brown stated last week Ryan Brandt started as a Light Equipment Operator
and today Todd Roden also began training and noted that this is the first time the department has
been up to full staffing in quite a while. He explained that he can also address the questions that
had been raised during Matters from the Floor by Mr. Robb related to the condition of Boulder
Bridge roadways. He explained that both he and City Engineer Budde had met with Mr. Robb out
in the field and while portions of the roadways were aesthetically displeasing, they are superficial
and not structural. He stated that he went back and took a look at the ratings and they are rated
as a seven out of ten, which is where pavement spends most of their ‘lives’. He explained that a
seven rating means that the roadways have some blemishes and cracks, but not large areas of
‘alligatoring’. He noted that there is a small section of alligatoring in the photos submitted by Mr.
Robb, but overall, the roadways are structurally performing well, despite their age. He stated that
when the City began the Pacer rating program, the goal was to try to keep all roadways above a
four, which they have been able to do. He stated that over the past two to three years, the City
has put a great deal of effort into the mill and overlay program, however, it is based on the funding
that is available. He explained that they have tried to aggregate the funds into a two-year
program, which means mill and overlay was done this year and would not be done in 2023. He
stated that the plans for the 2025 mill and overlay program are already full and do not include the
Boulder Bridge roadways. He understands that there is frustration there, but the City is limited by
the funds and are doing their best to follow the Paser rating program objectively. He stated that
Boulder Bridge is slated for patching and noted that he has spoken with City Engineer Budde
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about sealcoating which could buy a bit more time to get more life out of the pavement before
additional restoration is needed, however that was discontinued under former City Administrator
Lerud. He explained that former City Administrator Lerud believed that sealcoating was
essentially painting over the problems, but some still feel that sealcoating can be worthwhile. He
stated that he does not think Boulder Bridge roadways will meet the current criteria for the 2025
program, but he and City Engineer Budde have discussed whether there is any way they can
come up with funds and do a major patch and sealcoat of that area to try to buy some time.
Councilmember Siakel stated that she thinks this comes back to the Council because there need
to be some standards and a schedule that they stick to. She stated that she thinks the City has
gotten into the situation where they get beaten down by the public or people come in and want
something a certain way so the City gets away from their planned calendar. She stated that she
feels strongly that there have to be standards and the City has to stick to the calendar, regardless
of who is coming before the Council. She stated that she thinks it will get more difficult in
neighborhoods along the west side because these are neighborhoods that have been there a
long time. She stated that the Council needs to balance resident needs with being good financial
stewards. She stated that the standards and how they are followed should be consistent, the
residents should be treated consistently, and feels that the City seems to be moving away from
this piecemeal approach.
Mayor Labadie asked when Public Works Director Brown had met in the field with the Boulder
Bridge residents.
Public Works Director Brown stated that it was about three months ago.
Mayor Labadie asked how often the Paser ratings are reviewed.
Public Works Director Brown explained that he typically does the ratings every year, in the late
fall.
Mayor Labadie stated that she agreed with Councilmember Siakel that the City needs some sort
of standard, but she felt that the Paser system already provides that standard. She stated that
this is reviewed annually and likes how the City does the major constructions/reconstructions one
year and then the mill and overlays the following year.
Public Works Director Brown stated that Boulder Bridge has been slated for some hot patching.
Mayor Labadie asked that the City notify the neighbors when the patching has been completed
and perhaps put together information explaining to residents about the Paser system and how
the City uses it.
Public Works Director Brown noted that the City has begun the watermain flushing a bit earlier
than normal.
City Engineer Budde reminded the Council that the contractor will be out doing some of the mill
and overlay on the Christmas Lake Lane area within the next week or two, which is a bit behind
schedule.
Planning Director Darling stated that the two items that were presented this evening by Planning
Commissioner Eggenberger will be in front of the Council at their October 11, 2022 City Council
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
Page 11 of 14
meeting. She noted that she will be sending out letters to residents involved, because the
Planning Commission had referenced the City Council meeting would be on October 10, 2022,
however that is Columbus Day and the City Council meeting will be held on Tuesday, October
11, 2022.
City Attorney Shepherd stated that following up on the discussion with the City Prosecutor at the
last meeting, there will be a disposition report that will come from Hennepin County. He explained
that this report is created three weeks after the end of the month and the City Prosecutor will also
provide a listing of the number and type of appearances for the Council along with that report.
Interim City Administrator Shukle explained that there were 13 candidates for the Park and
Recreation Director position and they have interviewed eight of them. He noted that they have
narrowed the candidates down to four and explained that the Personnel Committee will take part
in interviewing those four candidates later this week. He noted that there will be a Special City
Council meeting held on September 27, 2022 to discuss the City Administrator search.
B. Mayor and City Council
Councilmember Callies stated that she had been out walking near the Smithtown Ponds project
and really liked the signage because it contains a good explanation of what is coming. She noted
that she feels like it is going to be a really beautiful project when it is completed, but noted that
the sidewalks in that area have a lot of weeds and vegetation in them.
Public Works Director Brown stated that the weather lately has been favorable for weed growth.
He stated that normally they would apply a chemical to the weed growth, but as the Council is
aware, the City is holding off until the Integrated Pest Management Plan has been approved.
Councilmember Callies stated that her understanding is not that the City will accept the completed
report ‘as is’. She stated that she thought that the City would take a look at it and decide how
they want to proceed and thinks the resolution should be amended to take into consideration
some of these issues, so it is not an all or nothing proposition. She stated that there were areas
in the report that were not noticed, such as the area near the water tower on the east side that
was planted a few years ago with natural plantings such as milk weed. She stated that at the Park
Commission meeting there the idea that the meeting was not terribly well publicized and believes
that there was going to be some more outreach to ensure people know about these ongoing
discussions.
Public Works Director Brown stated that the last phase of the report is due in March of 2023. He
stated that this issue will require a fair amount of public input and public education, so it will need
to be well advertised. He stated that Councilmember Callie’s point is well taken regarding this
time of suspension of applying any chemicals because that means that the City is suffering some
setbacks in infrastructure and noted that the parks would definitely take a hit. He stated that this
will need to be a cultural shift and the City and residents will have to have a higher tolerance for
weeds He stated that during this suspension, the City will be taking a few steps backwards, but
agreed that areas like the sidewalk she mentioned will begin to degrade the City’s infrastructure.
Councilmember Callies stated that she feels what he is referencing is a policy decision and she
does not recall that the Council made that kind of decision that the City was just going to suspend
everything until this report is completed. She stated that she did not think the Council had agreed
on what the cultural shift would actually be.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
Page 12 of 14
Councilmember Siakel stated that she feels this is another example of something that has gotten
completely unbalanced. She explained that she feels that there was great intention when the
whole Bee Pollinator thing came through, but to Councilmember Callies point, not having it be an
all or nothing approach would be a much better place to be. She stated that she feels the City
can say, yes, we are the first City to do this, but is clearly needs some revamping. She stated
that she feels this has ended up weaponizing certain people in the public to attack people and
make it a polarizing issue. She stated that she does not think the Council had asked the question
about what would happen in the interim time period. She agreed with Councilmember Callies that
there could be a better balance within that resolution and it may be a good idea to amend it for
that policy.
Mayor Labadie explained that she did not disagree, but thinks the Council did give the order to
halt pesticide applications until the Integrated Pest Management study was completed. She noted
that when the Council gave that order, she does not think they anticipated that it would take this
long to complete the various phases of the study.
Councilmember Callies stated that they can review the minutes to see if the Council actually
made that decision and reiterated that she did not recall ordering the Public Works Department
to not do anything at all.
Councilmember Siakel noted that she did not think staff has done anything wrong and stated that
it may just be an unintended and unforeseen consequence to these discussions. She stated that
she fully expects the pendulum to swing the other way and for the City to start getting complaints
from people about the weeds and questions about why the City was not keeping up with the
maintenance in the parks. She stated that she feels Councilmember Callies said it perfectly that
there just needs to be a balance between nothing and everything and feels that amending the
resolution may be a good idea.
Public Works Director Brown stated that he does not believe there was a statement made from
the Council with the direction to not apply any chemicals but that it fell back to the resolution that
was passed for the Bee-Safe situation. He explained that declared that the City would not use
certain types of chemicals or systematic pesticides which is where the prohibition comes into play.
Councilmember Callies noted that she did not think the definition was clear and noted that she
went back and took a look at the minutes from 2014 and when the Council was discussing it at
the time, it never said that the City would never use systemic pesticides anywhere.
Councilmember Gorham stated that he also did not think the City was stopping ‘cold turkey’.
Councilmember Siakel stated that she understood why staff would have thought that they should
stop “cold turkey”, because there were people coming asking for data requests and screaming
about purchases that were quite nasty. She stated that if it had been her, she would have stopped
“cold turkey” after those actions.
Mayor Labadie stated that the argument was made that any type of pesticide was in violation of
that resolution.
Councilmember Callies reiterated that she feels that the Council needs to revisit this issue and
consider amending the resolution sooner than just waiting for the final phase of the report. She
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
Page 13 of 14
stated that she would like to at least see a minor amendment to the language to reduce the
amount of chemicals rather than ‘abstain’ from them.
Mayor Labadie asked City Attorney Shepherd to weigh in on this discussion.
City Attorney Shepherd stated that the Council could direct staff to bring forward an amended
resolution that would be slightly more permissive, not a full prohibition, and clarify that the City
was in the process of examining the use of organic material and pollinator friendly treatments.
Planning Director Darling noted that Phase One and Phase Two of the Integrated Pest
Management Plan will come to a Council Work Session on October 24, 2022 and noted that the
consultants will be present at the meeting as well.
Public Works Director Brown stated that Phase Two of the study is what he considers the ‘meat
and potatoes’ of the document because it outlines more of the practices and the actual costs. He
stated that staff can also take a look at the language of the resolution for further discussion at the
Work Session as well.
Planning Director Darling noted that she believes this Work Session discussion will need to have
at least two hours set aside to allow for detailed discussion.
Councilmember Siakel suggested that be scheduled for a separate date because if the discussion
was going to take that long, that would make for a very long night in addition to the regular City
Council meeting.
Councilmember Callies stated that she would agree that this would be a lot to schedule in addition
to a regular City Council meeting. She noted that she wishes that the study would have been
completed prior to the City passing the resolution so they knew what they would be getting into.
Councilmember Siakel reiterated that she feels there needs to be a conversation about balance
and would like to see some representation during the discussions from some of the sporting
leagues so they know that this is going on and make sure they know that they can voice their
opinions.
Public Works Director Brown stated that he had been talking to them weekly and agreed that they
do have concerns.
Mayor Labadie stated that from the grumbling she has heard, she believes the sports
organizations are disappointed with the condition of the City’s fields.
Councilmember Siakel stated that she was unaware of that sentiment because they had not
contacted the City Council.
Public Works Director Brown stated that staff will do their best to ensure that the sporting leagues
are at the table for these discussions because in some areas, such as the warning tracks, weeds
can cause a safety issue.
Mayor Labadie stated that the fields will continue to decline unless the City does something and
she thinks the sports organizations will pull out of the City parks and find somewhere else to go,
if they are unhappy, which she does not think the City wants. She reminded the Council that
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 26, 2022
Page 14 of 14
October 1, 2022 from 5:30 to 7:30 p.m. there will be the Oktoberfest Celebration at the Shorewood
Community and Event Center and October 6, 2022 will be the Open House at the Public Safety
building from 5:00 p.m. to 8:00 p.m.
10. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of
September 26, 2022, at 8:57 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
Item 2C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL SPECIAL WORK SESSION MEETING COUNCIL CHAMBERS
TUESDAY, SEPTEMBER 27, 2022 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Labadie called the meeting to order at 6:01 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers: Siakel, Gorham, and Callies; Interim City
Administrator Shukle; and Patty Heminover, BakerTilly.
Absent: Councilmember Johnson.
B. Review Agenda
Siakel moved, Gorham seconded, to approve the agenda as presented. Motion passed 4/0.
Mayor Labadie explained the purpose of the work session which is to conduct a
second interview with Jesse Dickson, for the position of City Administrator.
Mayor Labadie thanked Mr. Dickson for being here. Interim City Administrator
Shukle asked questions from a list of agreed upon questions as developed by
Baker/Tilly and the City Council. Upon completion of the interview with Mr.
Dickson, the City Council discussed this interview and the direction the Council
would like to take. The Council discussed the idea of re-posting the position
through BakerTilly. Ms. Heminover explained that there would not be an additional
cost to do so since the position has been advertised as “open until filled.” The
Council consensus was to re-post the position with an application deadline of
October 14, 2022, again advertising the position as “open until filled.” Ms.
Heminover also suggested increasing the salary range resulting in the top salary
being $155,000 annually. Council consensus was to accept Ms. Heminover’s
recommendation. Suggested interview dates are October 25, 26 or 27. Ms.
Heminover will work to get an acceptable number of candidates scheduled for one
of those dates.
ADJOURN
Gorham moved, Siakel seconded, Adjourning the City Council Work Session Meeting of
September 27, 2022, at 7:32 P.M. Motion passed 4/0.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 D
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: October 11, 2022
Prepared by: Michelle Nguyen, Senior Accountant
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
67640 - 67673 & ACH 824,741.54
Total Claims $824,741.54
We have also included a payroll summary for the payroll period ending September 25, 2022.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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2E
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Approving Hire of Janelle Crossfield as Park/Recreation Director
Meeting Date: Tuesday, October 11, 2022
Prepared by: Sandie Thone, City Clerk/Human Resources Director
Reviewed by: Ed Shukle, Interim City Administrator
Policy Consideration: Pursuant to Shorewood Personnel Policy Section 3.08 All new, rehired,
promoted or reassigned employees shall complete a six (6) month probationary period upon
assuming their new positions. This period shall be used to observe the employee’s work habits
and ability to perform the work they are required to do.
Background: The city most recently recruited qualified candidates for the Park/Recreation
Director position after Twila Grout retired. The city received 13 well qualified applications for the
position, which closed on September 9, 2022. Staff narrowed down the candidate pool to 8
candidates for first-round interviews. Candidates were interviewed by Interim City Administrator
Ed Shukle, Planning Director Marie Darling, and City Clerk/HR Director Sandie Thone on
rd
September 22 and 23. We were fortunate to have a very qualified candidate pool.
Four (4) candidates were called back for finalist interviews with staff and the Personnel
Committee, consisting of Councilmember Paula Callies and Councilmember Nat Gorham.
These interviews were held on September 28, 2022. In a unanimous decision, it was agreed to
offer the position to Janelle Crossfield. Janelle is well qualified with a Bachelor’s degree in
Recreation, Park, and Leisure Studies from the University of MN, and a Master’s degree in
Organizational Leadership from Bethel University. She has proven skills and experience, which
includes most recently as a Recreation Supervisor for the City of Brooklyn Center and formerly
as a Senior and General Programs Manager for the City of Minnetonka. It was agreed to meet
salary requirements and stay competitive that the position would include the lead staff position
working with the Park Commission. We are looking forward to adding Janelle to our team and
her contributions to both the Parks and Community Center in the near future.
Financial Considerations: Staff is recommending Janelle’s compensation rate be set at
Grade 11, Step F of Shorewood’s Compensation Plan of $83,616 annually. The position will be
reviewed at the 6-month anniversary for consideration of permanent appointment. The position
is exempt, PERA eligible, and receives a complete benefit package.
Action Requested: Staff respectfully recommends the city council approve Janelle Crossfield’s
hire as a probationary employee in the capacity of Park/Recreation Director for the City of
Shorewood. Motion, second and simple majority vote required. If the council approves his
appointment, her first day of employment is anticipated to be November 3, 2022.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
2F
Title/Subject: Retail Tobacco License Renewals
MEETING TYPE
Meeting Date: Tuesday, October 11, 2022
Regular Meeting
Prepared by: Sandie Thone, City Clerk/HR Director
Attachments: Resolution 22-095
Background: Pursuant to Section 302 (Sale of Tobacco) and 1301 (Municipal Fees) of
Shorewood City Code retailers within the city limits who wish to sell tobacco products are
required to obtain a license from the city. The Shorewood City Code provides that an applicant
complete an application and pay a licensing fee. The annual renewal period for Tobacco
Licenses is November 1 through October 31.
The following Shorewood Businesses have successfully submitted a complete application,
successfully passed a background investigation through South Lake Minnetonka Police
Department (SLMPD), paid the current annual tobacco license fee of $250 and are compliant
with all requirements for obtaining a tobacco renewal license and have agreed to abide by
Shorewood City Code Chapter 302 Sale of tobacco requirements. This section of code includes
providing access to the police department during regular business hours and an annual
compliance check.
Applicant Address
Cub Foods #1636 23800 State Highway 7
Holiday Stationstores, LLC 19955 State Highway 7
Lucky’s Station 24365 Smithtown Road
Shorewood Smoke Shop Plus 23710 State Highway 7
Financial or Budget Considerations: The licensing fees collected as revenue offset the
expense of issuing the permits pursuant to Shorewood City Code Section 1301 (Municipal
Fees).
Recommendation/Action Requested:
Motion: Staff respectfully requests the city council approve Resolution 22-095 License
Renewals to the Businesses listed above to Sell Tobacco Products for the period of November
1, 2022 through October 31, 2023.
Motion, Second, and Simple Majority required.
Connection to Vision/Mission: Consistency in providing the community with quality public
services, a variety of attractive amenities, a sustainable tax base and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-095
A RESOLUTION APPROVING LICENSES TO
RETAILERS TO SELL TOBACCO PRODUCTS
WHEREAS, Sections 302 of the Shorewood City Code provide for the licensing of the
sale of tobacco products in the city; and
WHEREAS, the Shorewood City Code provides that an applicant shall complete an
application and pay a licensing fee; and
WHEREAS, the following applicants have satisfactorily completed an application and
paid the appropriate fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
as follows:
That a License for the sale of tobacco products be issued for a term of one year,
from November 1, 2022 to October 31, 2023, consistent with the requirements
and provisions of Chapter 302 of the Shorewood City Code to the following
applicants:
Applicant Address
Cub Foods #1636 23800 State Highway 7
Holiday Stationstores, LLC 19955 State Highway 7
Lucky’s Station 24365 Smithtown Road
Shorewood Smoke Shop Plus 23710 State Highway 7
ADOPTED by the City Council of the City of Shorewood this 11th day of October 2022
_______________________________
ATTEST: Jennifer Labadie, Mayor
____________________________________
Sandie Thone, City Clerk
2G
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Grant Street Drainage Project, Approval of Change Order No. 1
Storm Sewer and Driveway; City Project 18-04
Meeting Date: October 1, 2022
Andrew Budde, City Engineer
Prepared by:
Reviewed by: Larry Brown, Director of Public Works
Change Order No. 1 and Resolution
Attachments:
th
B, 2022, the City Council awarded the construction
ackground: On February 14
contract for Grant Street Drainage Project to Schneider Excavating & Grading, Inc. in
the amount of $238,991.30.
During construction, an existing City of Excelsior watermain was identified to be in
conflict with the proposed storm sewer. The storm manhole was to be constructed on
top of the watermain with only 0.10’ of vertical separation. In order to avoid this conflict,
City staff and the contractor worked through multiple ideas for redesign. It was
concluded that the best method was to relocate the proposed manhole and adjust the
storm sewer accordingly. This solution avoided any watermain shutdowns and repairs.
Since the manholes and storm sewer had already been built and delivered to the site,
there was significant extra work to reconstruct and move the associated items. The
work also required resetting some structures and pipe previously not in the project, in
order to make the new geometric angles work in the storm sewer. Because of this, more
curb and pavement needed to be removed and replaced as well. The driveway at 5925
Grant Street was fully regraded and paved in order to assure that drainage would
convey properly in this location. The drainage on this property is crucial to the project. If
the driveway had remained as it existed, it may have reduced the effectiveness of this
the construction project. Schneider Excavating responded very promptly with the
revision requests to ensure the project schedule was maintained.
Financial Considerations: Costs for this project have been budgeted for in the City’s
Capital Improvement Plans and will be paid for from Storm Sewer Utility Fund. The CIP
budget amount is $430,000 which includes construction, engineering, and
administration. The proposed change order will increase the contract amount to
$277,964.24.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Recommendation/Action Requested: Staff recommendsapproval of the Resolution
approving Change Order 1 for theGrant StreetDrainageproject to Schneider
Excavating & Grading, Inc. in the amount of $38,972.94.
10/5/22
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-096
A RESOLUTION APPROVING CHANGE ORDER 1 TO THE
GRANT STREET DRAINAGE PROJECT, CITY PROJECT 18-04
WHEREAS, on February 14, 2022, the City has entered into an agreement with
Schneider Excavating & Grading, Inc. for the Grant Street Drainage Project in the
amount of $238,991.30; and
WHEREAS, during construction, storm sewer conflicts with City of Excelsior watermain
were encountered and required relocation of proposed infrastructure, including
additional street, storm sewer and curb replacements; and
WHEREAS, the revision required the regrading and paving of an adjacent residential
driveway, in order to maintain the drainage design; and
WHEREAS, Schneider Excavating & Grading, Inc. completed all the work required to
accomplish the revisions for a total of $38,972.94.
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approves Change Order No. 1 and authorizes increasing the contract amount to
$277,964.24 with Schneider Excavating & Grading, Inc., for the Grant Street Drainage
Project.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11 day of
October, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2H
Title/Subject: LMCIT Insurance Renewal
Meeting Date: October 11, 2022
MEETING
Prepared By: Ed Shukle, Interim City Administrator
TYPE
REGULAR
Background: The City Council is required by the League of Minnesota Cities Insurance Trust
(LMCIT) to annually decide if they wish to waive or not waive the monetary limits on municipal tort
liability insurance established by Minnesota Statute 466.04. The current statutory liability limits
are $500,000 per claimant and $1,500,000 per occurrence. The City Council must also make a
separate decision whether or not to purchase additional liability insurance from the LMCIT.
Financial or Budget Considerations: Traditionally the city has not waived liability limits
and purchased additional liability insurance. The proposed 2023 budget is being prepared as if
that practice continues.
Options: The City Council can do the following:
1. Not waive the statutory tort limits.
2. Waive the statutory limits and not purchase excess liability insurance coverage.
3. Waive the statutory limits and purchase excess liability insurance coverage.
Recommended Action: Staff recommends that the City Council pass a motion to not waive
statutory tort limits. See attached form that I will sign and send to LMCIT upon the City Council
approving this recommended action.
Next Steps and Timeline: Staff is working through the insurance renewal process for the
November 1 renewal date.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
LIABILITY COVERAGE –WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before the member’s effective date of
coverage. Return completed form to your underwriter or email to pstech@lmc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member’s governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort
liability limits to the extent of the coverage purchased. The decision has the following effects:
If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000.
These statutory tort limits would apply regardless of whether the member purchases the optional
LMCIT excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap
liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT
per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of
claimants.
If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total all claimants
could recover for a single occurrence to which the statutory tort limits apply would also be limited to
the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name:
__________________________________________________________________________
Check one:
o The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.
Stat. § 466.04.
o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting: _____________________________________________
Signature: Position: ________________________________
2
The City Attorney reviewed the request. A specific interpretation on this matter would
constitute attorney-client privileged information inappropriate for a public document. However,
he noted the request is to build a fence wholly on the applicants’ property in accordance with
City Code provisions for a special purpose fence. Furthermore, he stated Minnesota Statute
466.03, subd. 6 provides for immunity for tort liability for discretionary acts (the performance or
failure to exercise or perform a discretionary function or duty).
Financial or Budget Considerations: The application fees are adequate to cover the cost of
processing the request.
Recommendation / Action Requested: Staff and the Planning Commission recommend
approval of the request, subject to the findings and conditions in the attached resolution.
Proposed motion: Move to adopt the attached resolution approving a conditional use permit
for Richard Jeidy and Virginia Ball for property located at 25140 Glen Road, as recommended
by the Planning Commission.
Any action on this request would require a simple majority.
Next Steps and Timelines: If the item is approved, the applicant could submit a zoning
permit request.
RESOLUTION 22-097
A RESOLUTION APPROVING A
CONDITIONAL USE PERMIT FOR A SPECIAL PURPOSE FENCE FOR
THE PROPERTY LOCATED AT 25140 GLEN ROAD
WHEREAS, Richard Jeidy and Virginia Ball (the “Applicant”) has applied for a
conditional use permit for a special purpose fence on property legally described as:
The east 118 feet of Lot 8, Block 1, Casey Addition, Hennepin County, Minnesota
WHEREAS, Shorewood City Code Section 1201.03(f)(11) allows for the construction of
special purpose fences and fences that vary in height, location and design from the
regulations for residential zoning districts upon approval of a conditional use permit; and
WHEREAS, the Applicant has applied for a conditional use permit for the construction
of a privacy fence with six- and seven-foot tall sections along the west property line from
the front property line to the rear property line; and
WHEREAS, the Applicant is proposing the fence to mitigate conflict with the
neighboring property owners and, consequently, the proposed fence would vary from
the typical requirements in height, location and design; and,
WHEREAS, the Planning Commission considered the request for a conditional use
permit for a special purpose fence and held a public hearing at its regular meeting on
September 20, 2022, at which time the planning staff memorandum was reviewed and
comments were heard by the Applicant and the public; and
WHEREAS, the City Council considered the request for a conditional use permit for a
fence at its regular meeting on October 11, 2022, at which time the Planning
Commission’s recommendations and comments and letters from the public were
reviewed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS
1. The subject property is located in an R-1C, Single Family Residential zoning
district.
2. The shared property line has been the point of confrontation between the two
property owners for at least 17 years.
3. The proposed fence would be located 2-3 inches inside the Applicant’s property.
4. The proposed fence was found to not obstruct traffic visibility along Glen Road.
5. The Applicant’s proposal is identified on plans dated July 25, 2022 and August 1,
2022 (“Plans”).
6. The proposed fence meets the criteria for a special purpose fence under City Code
Section 1201.03(f)(11) as it is proposed and design to mitigate conflict between
neighboring property owners and, consequently, differs dimensionally from other
fences expressly permitted under City Code.
CONCLUSIONS
1. The Applicant’s request for a fence to be installed as shown on the Plans is
hereby approved based on the above findings.
2. The request has satisfied the criteria for granting a conditional use permit for a
fence under the Shorewood City Code, subject to the following condition:
a. The fence is constructed according to the Plans provided to the City.
b. Prior to construction of the fence, the Applicant must request and receive a
zoning permit.
3. The conditional use permit shall expire one year after approval unless the
applicants have completed the fence or requested an extension as allowed by
City Code.
4. The City Clerk is hereby authorized and directed to provide a certified copy of
this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
th
this 11 day of October, 2022.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
2
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 2 of 10
A. PUBLIC HEARING – CONDITIONAL USE PERMIT FOR A SPECIAL PURPOSE
FENCE
Applicant: Richard Jeidy and Virginia Ball
Location: 25140 Glen Road
Planning Director Darling gave an overview of the request for a Conditional Use Permit for a
Special Purpose Fence to provide a barrier to reduce confrontations between the applicant and
their adjacent neighbor. She explained that the City’s fence regulations allow for this type of
application to be reviewed as a CUP rather than a variance. She stated that the fence is proposed
to be a full privacy fence at six feet in height for the majority of the length of the property line with
seven feet sections at the common confrontational areas. She reviewed the City’s fence
regulations that typically require front yard fences to be a minimum of 25% open and a maximum
of four feet high, however, the applicant has stated that a shorter fence that is 25% open would
not stop the ongoing confrontations. She stated that staff recommends approval of the request.
She explained that staff received seven letters regarding this application, five of the letters were
from the Eng household at 25170 Glen Road which expressed concern about the application, and
two letters of support, one from Kimberly and Robert Kelly, 24975 Glen Road and the other from
Jen and Matthew Lafontaine, 25165 Glen Road.
Commissioner Riedel asked Planning Director Darling to explain the difference between a
variance and CUP, specifically the criteria related to fences.
Planning Director Darling explained that a variance is an application proposing something that is
not in keeping with the zoning regulations or would be something that is contrary to the
requirements. She stated that a CUP is an allowed use in the zoning district and explained that
the difference between the two was essentially a variance is an exception to the rules and a CUP
is an allowed use where they would look at more conditions than with just a permitted use.
Commissioner Huskins asked if there were any pre-existing easements between these two
properties that the fence may or may not impact.
Planning Director Darling stated that she has not seen any easements shown on the applicants’
survey. She noted that there are drainage and utility easements on the adjacent property.
Commissioner Huskins asked if an interim CUP permit would apply to fencing under any
conditions.
Planning Director Darling answered that it did not and was not an option in this scenario as the
ordinance would need to name the use as an interim conditional use permit..
Commissioner Eggenberger asked what would happen if a subsequent owner took the fence
down.
Planning Director Darling stated that it would be a permanent approval, so if it was removed, they
could reinstall it.
Commissioner Eggenberger asked if there were any requirements for maintenance after the fence
is put up.
Planning Director Darling stated that it would be the same for any structure and would need to be
maintained.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 3 of 10
Commissioner Riedel stated that the City’s code is very complex when it comes to fencing and
the Commission had discussions in the past about cleaning up the code. He stated that Planning
Director Darling outlined in the staff report how this fence differs from the requirements that would
not require a CUP. He stated that his understanding is that people are allowed to construct a
fence, with a permit, if it is at least three feet from the property line and if it would be right on the
property line, there is a requirement that they get permission from the adjacent owner. He asked
if his understanding was correct that this CUP superseded that requirement.
Planning Director Darling stated that the requirement of three feet from the property line is not
quite correct and explained that it is three feet, if there is an adjacent fence because that space
would allow for maintenance or mowing between the fences. She stated that if the desire is to
put the fence right on the property line, the City requires sign-off from the adjacent neighbor.
Chair Maddy asked if the City regulated vegetation, for example arborvitae, to a certain height or
setback.
Planning Director Darling stated that the City did not regulate vegetation.
Richard Jeidy, 25140 Glen Road, explained the background and reason behind his request for
this fencing was that they were attempting to minimize confrontation that they have been putting
up for 17 years from their neighbor. He explained that the final straw was the vulgar insults to his
wife and chasing his dog with a shovel. He stated that they are asking for the ability to have
peace of mind and walk in their own yard while feeling both comfortable and safe.
Commissioner Huskins asked if Mr. Jeidy had given any consideration to maintenance if the fence
was so close to the neighbors property line and asked if there was a reason it needed to be that
close to the line.
Mr. Jeidy explained that the reason they have chosen vinyl as the fence material was because it
is low maintenance. He stated that the ability to have it on the lot line will allow him to keep trees
and bushes that would not be disturbed and stated that he really would like to have full usage of
his lawn.
Commissioner Riedel stated that there is a lot of existing vegetation and asked for details on
which lot they were on.
Mr. Jeidy stated that the maple and pine in the front are on his lot and explained that they had
gone through mediation through the City on the arborvitae that comes right up against the lot line.
He stated that originally this individual owned both homes and things kind of melded together
which is the reason for the closeness of the edging to the arborvitae. He stated that he has
trimmed it back over the years because he was supposed to maintain his side of the vegetation,
which he has done. He stated that in the hopes of getting approval of the fencing, he has trimmed
back the arborvitae at the end of the property. He stated that his request is to place the fence
about 2-3 inches off the property line.
Commissioner Eggenberger asked if the arborvitae would essentially grow into the fence.
Mr. Jeidy stated that it could, but arborvitae does not really rub or wear on vinyl fencing and noted
that they are planning to use a very high-end, durable vinyl. He reiterated that he would like to
get as much use of his yard as possible and did not think the arborvitae or other vegetation will
be an issue for the fencing.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 4 of 10
Chair Maddy opened the Public Hearing at 7:24 P.M. noting the procedures used in a Public
Hearing.
Richard Eng, 25170 Glen Road, stated that he was the adjacent property owner. He stated that
the City needs to go back and check their records regarding the easement because there is an
easement for utility and drainage which was done when the lot was split in 1987. He stated that
he holds the records of that and explained that it is located right at the lot line. He stated that he
would question licensing for the applicants dog and asked why it would be running around and
not contained. He clarified that he did not hit the dog and was defending himself from an
aggressive dog. He stated that the request is for vinyl fencing and he wanted to point out that
vinyl cracks so it will not be maintenance free. He expressed concern about the ability of the
installation crew digging holes and doing to the work to be able to put up this fence without having
to trespass on his property. He stated that he is not opposed to a fence, but he has numerous
plantings in the area and would prefer chain link or split rail. He stated that he had his property
surveyed in 2011 and all the markers were removed within 3 weeks. He explained that he had
contacted the police department and was told that it was a civil matter. He stated that he again
had his property surveyed this past July and told the surveyor not to put any markers on the
property line. He noted that based on his survey results, the location that they want to put their
fencing is just about 3 inches away from the edge of his arborvitae. He stated that on advice of
counsel, he has hired an expert with a PhD in biology and another PhD in forestry who assessed
the area in August who told him that his arborvitae would be dead within a few years if the
proposed fencing is put up where they are proposing. He stated that he went out and got an
estimate for the replacement costs for his arborvitae which would be $26,309.22. He stated that
he cannot stop them from putting up a fence, but when that fence affects his landscaping then it
will become an issue for him. He stated that he feels the fencing, as proposed, will not stop
confrontation because there will be future problems with his vegetation or his trees pushing on
their fence.
Commissioner Eggenberger noted that it takes 2-3 days to erect a fence and asked if Mr. Eng
was implying that he would not allow the construction crew to be on his property.
Mr. Eng reiterated that if they are allowed to put up a 7 foot tall fence he questions what would
happen to his landscaping, so he would not allow the crew to be on his property.
Commissioner Huskins stated that there was safety issue brought up in the document Mr. Eng
had presented that he would not be able to see traffic arriving into the cul-de-sac area.
Mr. Eng stated that this is where he feels the City has it wrong and has not done enough research.
He stated that since they have built the cul-de-sac, cars come and whip around the cul-de-sac
without stopping, and noted that there is also a deer corridor nearby and he feels a tall fence to
the street will make it difficult for him to see and have appropriate reaction time.
Commissioner Riedel asked him to point on the diagram what line of sight would be impaired by
the fencing and noted that he believed the only thing that would be obscured by the fencing would
be his home and not the road.
Mr. Eng stated that he will not be able to sit in his living room and see the mailman or any
emergency vehicles.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 5 of 10
Commissioner Riedel stated that the line of sight from inside his home has no bearing on safety
for traffic.
Chair Maddy stated that he believes he was referring to animals or something moving from behind
the fence into traffic.
Mr. Eng stated that he was also concerned with the effect of this seven foot fencing on his home
value for resale.
Joe Lugowski, 24710 Glen Road, referenced the size of the dog being discussed and explained
that it is a little poodle. He stated that he had never met the dog before but when he stopped over
there today, that dog literally jumped into his car, wagged its tail and licked him. He stated that
the road is brand-new and in years past it was only 10-11 feet wide and full of trees, but the
current visibility on the road is extremely good. He stated that cars have increased their speed
and noted that he had even stopped some cars that he felt were going too fast because he is at
the beginning of the street. He explained that he did not share the concerns that were given by
Mr. Eng regarding visibility.
Chair Maddy closed the Public Testimony portion of the Public Hearing at 7:46 P.M.
Chair Maddy noted that included in the report are accusations and rebuttals which the
Commission has read.
Commissioner Riedel stated that he thinks the distinction between a variance and a CUP is
relevant. He stated that he may not be inclined to grant a variance when it has to do with a dispute
between neighbors but the Code has the CUP provision for fences and there are situations where
it makes sense to deviate from the four foot, 25% open rule. He stated that he feels that this
request seems reasonable in every respect and would provide a solution to what appears to be a
very serious concern.
Commissioner Holker stated that she agreed and noted that peace in a neighborhood is very
important to her and if this action will help that, she would be in support of the request. She stated
that she grew up in this neighborhood and her parents still live there. She noted that the new road
is a vast improvement over what was there and does not see any concerns with regard to sight
lines.
Commissioner Eggenberger stated that he has served on the Planning Commission for five years
and he has never met a proposal to put up a privacy fence that he liked. He stated that he abhors
privacy fences unless they screen machinery or eyesores and thinks they are bad for the City.
He stated that there is an old Welsh proverb that says, “A little among neighbors is way more than
riches in a wilderness.”, but he plans to vote for recommending approval for this CUP.
Commissioner Huskins stated that he will also support this request, but noted that he is concerned
about the potential loss of landscaping of the adjacent property, but he recognizes that is a ‘what
if’ scenario in the future.
Chair Maddy stated that to throw out an opposing view point from Robert Frost, “Good fences
make good neighbors.”, and explained that the point of the poem is that many times fences aren’t
really needed. He stated that with this being a behavioral issue, he hates to see the City get too
involved in what one neighbor says about another and vice versa because it makes everyone
uncomfortable and noted that he was hopeful that it will get resolved.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 6 of 10
Commissioner Riedel stated that he does not know the legal intricacies in this situation, but if
something is permitted by the zoning code or approved of the Council, it is not clear to him that a
neighbor can then sue for damages, for instance, to their landscaping. He stated that he did not
intend to opine on that issue, but he would hope that there is no legal action surrounding this and
hopes that the neighbors can resolve their differences.
Chair Maddy asked that it be included in the report for the Council that if the arborvitae die and it
can be attributed to the CUP that was given, whether that would constitute a taking by the City or
what other legal liabilities there may be in that situation.
Planning Director Darling stated that she will have the City Attorney look into this issue prior to
the Council meeting.
Riedel moved, Huskins seconded, recommending approval of the CUP for a Special
Purpose Fence at 25140 Glen Road, subject to acquisition of a building permit. Motion
passed 4/1 (Maddy opposed).
Planning Director Darling stated that this item will come before the City Council on October 10,
2022.
Mr. Eng asked Planning Director Darling if he came into the City tomorrow and asked for a fence
permit that did not require any variances whether it would be approved.
Planning Director Darling stated that the City has a standard permit, so if no variances were
needed, it would be approved.
Mr. Eng asked if that meant that if he did that and got the fence put up, then the applicant would
have to have his fencing offset three feet.
Planning Director Darling explained that Mr. Jeidy’s applicant was the first application, so if Mr.
Eng applied for permit to install a fence, he would need to keep his 3 feet away from Mr. Jeidy’s
fence and not the other way around.
4B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Preliminary and Final Plat for High Pointe Estates Second Addition
Applicant: Roy Lecy
Location: On the east side of the southeasterly extent of Charleston Circle
Meeting Date: October 11, 2022
Prepared by: Marie Darling, Planning Director
Review Deadline: December 29, 2022
Attachments: Engineers’ Memo dated September 14, 2022
Draft minutes from the September 20, 2022 meeting
Planning Staff Memorandum
Covenants and Development Agreement for High Point Estates
Resolution approving a Preliminary and Final Plat
Background: See attached memorandum for detailed background on this item. The
applicant proposes to record a new plat to change the legal description of the parcel from an
outlot to a lot number so that it may be considered a buildable lot.
At their September 20, 2022 meeting, the Planning Commission voted unanimously to
recommend approval of the item, subject to the conditions listed in the staff report.
Summary of Public Notice: Notice of the preliminary plat application was published in the
official newspaper at least 10 days prior to the planning commission public hearing and
mailed notice was sent to all property owners within 750 feet of the subject property.
At their September 20, 2022 meeting, the Planning Commission voted unanimously to
recommend approval of the item, subject to the conditions listed in the staff report. The
primary issue raised at the meeting was related to the condition of Charleston Circle.
Homeowner Association Documents
Two Planning Commissioners asked the applicant if the lot would be included in the HOA.
The applicants representative indicated that it would. However, revised HOA documents
submitted just before the meeting appear to contradict this statement and staff do not
believe the applicant’s representative was aware of the situation. Staff reviewed the HOA
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
C:\\Users\\sthone\\Desktop\\CAF Memo.docx
documents submitted which show that the applicant and the residents of High Point Estates
have agreed to remove the subject property from the homeowners association.
Regardless of whether or not the property is part of the HOA documents, it remains part of
the original PUD, but the PUD has very few restrictions on any development. Both the original
declaration of covenants for the HOA and the development agreement are attached. The
differences are summarized below:
Minimum house size: The original HOA minimum house size permitted in the
development was 1,500 square feet or 2,400 square feet for two-story homes. In
Shorewood, the minimum house size permitted is 30 feet by 22 feet. While some of the
narrowest homes in Shorewood have requested variances to the minimum width (22
feet), all the recent single-family homes constructed have been larger than 1,500 square
feet.
Building materials/roof pitch: Instead of the design requirements of the HOA, the home
would be designed based on the preference of the new homeowners or the builder.
Fence styles: The home would be subject to the same Shorewood fence requirements as
the other lots on Charleston Circle.
Wetland/Buffer Protection: Conservation easements were included in the original
development agreement (not HOA documents) and are required by City Code.
Condition of Charleston Circle
A resident expressed concern that the roadway had a crack in it and that construction traffic
would damage the roadway.
The Commission asked if the Public Works department could be consulted on an answer for
this concern. After the meeting, Public Works Director Brown reviewed the concern and said
that some cracking is always present on roadways. He said the road is in very good condition
(8 out of 10 in the pavement management rating system) and he would not anticipate normal
construction traffic to cause damage to the roadway.
Financial or Budget Considerations: The application fees cover the cost of processing the
request. Developments are required to pay fees for utility connection (sewer only) and park
dedication. These fees are collected prior to the release of the final plat for recording.
Recommendation / Action Requested: Staff and the Planning Commission recommend
approval of the request for a preliminary and final plat for High Pointe Estates Second
Addition on property located on the east side of the southerly extent of Charleston Circle,
subject to the findings and conditions in the attached resolutions. Should the City Council
determine another course of action is more appropriate, staff recommend referring the item
back to staff to draft the appropriate findings-of-fact.
Proposed motion: Move to adopt the attached resolution approving a preliminary and final
plat for High Pointe Estates Second Addition, for Roy Lecy, subject to the findings and
conditions in the attached resolution.
Any action on this request would require a simple majority.
Next Steps and Timelines: If the City Council approves the request, the applicant would need
to submit revised plans and the other information listed prior to recording the final plat or
requesting a building permit.
RESOLUTION 22-098
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT FOR
ND
HIGH POINTE ESTATES 2 ADDITION FOR ROY LECY FOR PROPERTY
LOCATED AT THE SOUTHERLY EXTENT OF CHARLESTON CIRCLE
WHEREAS, Roy Lecy (the “Applicant”), has submitted a request for a Preliminary and Final Plat
to change the legal description of the parcel legally described as:
Outlot D, High Point Estates, Hennepin County, Minnesota; and,
WHEREAS, the applicant submitted the request for the preliminary and final plat in the manner
required for the review of such applications under the Shorewood City Code and under Chapter
462 of Minnesota Statutes, and all proceedings have been duly consistent thereunder; and,
WHEREAS, the preliminary and final is consistent with the Shorewood Comprehensive Plan
and the intent of the regulations and requirements of the laws of the State of Minnesota and the
City Code of the City of Shorewood.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the
RLS and variances are hereby approved, subject to the following conditions:
1. The lot line adjustment is hereby approved, in accordance with the plans submitted on
August 2 and 31, 2022 (the “Plans”) and subject to the conditions listed below.
2. Prior to recording the plat, the applicant shall complete the following:
a. Any changes to the wetland delineation required by the MCWD shall be incorporated
into the Plans and the legal descriptions for the conservation easement for the wetland
and wetland buffer.
b. Submit the following: 1) a revised final plat with drainage and utility easements over the
wetland and wetland buffers; 2) a separate legal description and exhibit for an access
easement over the southwesterly tip of the parcel to provide access to the city’s property
to the south; and 3) revised plans and permits consistent with the engineering memo
dated September 14, 2022.
c. Submit executed conservation easements over the wetland and wetland buffers and an
executed access easement.
d. Pay required utility connection fees and park dedication for one additional lot.
3. Prior to construction of a home on the new lot, provide the following:
a. Proof of recording for the plat, easements, and other recorded documents.
b. A stormwater management plan consistent with the City and watershed district
requirements.
c. A revised tree preservation inventory with the size, species, condition, and status of the
trees on the site.
d. A landscaping plan showing the required tree replacements consistent with City Code
and the tree preservation policy.
4. The approval for the plat request shall expire in 180 days if the Applicant has not recorded
the plat with Hennepin County. The Applicant may request an extension to the approval
subject to the requirements of Section 1202.03 Subd. 3.c.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of
October, 2022.
___________________________
Jennifer Labadie, Mayor
ATTEST:
_______________________________
Sandie Thone, City Clerk
2
MEMORANDUM
Date:September 14, 2022
To:Marie Darling, Planning Director
From:Andrew Budde, PE/Matt Bauman, PE
Subject:High Pointe EstatesSubdivision/Final PlatEngineering Review
City of Shorewood
Project No.: 0C1.123603
Local
Surface Water Management Planand Engineering Standards:
Civil Engineering Plans dated12/19/2019
Stormwater Management Plandated12/18/2019
Wetland Delineation Report dated 5/23/2022
This review included the documents listed aboveprimarily dealing with grading, modelling and
stormwater management.
1.The proposed stormwater management proposed generally meets the Citys Surface Water
Management Planrequirements. Additional review and comments will be provided during
building permit application.
a.Note the applicant will be required to complete a stormwater maintenance agreement
for the long-termcare of the raingarden facilities.
b.The rain garden facilities will need to be outside of the drainage and utility
easements.
2.An access easement should be included withthe plat for the southwestern tip of the property
between the cul-de-sac and the wetland so the City can reach the wetland in the future.
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CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 7 of 10
ND
B. PUBLIC HEARING – PRELIMINARY PLAT FOR HIGH POINTE ESTATES 2
ADDITION
Applicant: Roy Lecy
nd
Location: High Pointe Estates 2 Addition - Southeasterly extent of
Charleston Circle
Planning Director Darling explained that this application is a request from the property owner for
a Preliminary Plat to alter the legal description so that it can be considered a buildable lot. She
noted that the property is located on the east side of the cul-de-sac at Charleston Circle and was
created as a remnant property or outlot with the High Pointe Estates subdivision that could be
combined with adjacent properties in the future for a larger subdivision. She stated that after
twenty years, the property owner has requested this action to move forward with the sale of the
property as a buildable lot which requires changing the legal description of the property. She
stated that the property more than meets the requirements for lot area and width as outlined in
the staff report and explained the requests for easements around the perimeter of the property
along with wetland, conservation, and access easements. She gave a brief overview of the
stormwater management plan and tree preservation inventory that the applicant has submitted.
Staff recommends approval subject to the conditions listed in the staff report and engineers
memo. She noted that there was a small typographical error in the report and clarified that there
are no variances needed for this application.
Commissioner Riedel stated that there was mention of changes in the wetland delineation and
asked if that was the boundary of the wetland.
Planning Director Darling reviewed the property boundary and noted that the wetland has been
delineated and explained that there is a small amount of wetland that has grown beyond the
property line into this property, so they will be looking for easements. She explained that the
wetland delineation has been submitted to the watershed so those boundaries are subject to
change until after they have gotten their full approvals through the watershed district.
Commissioner Holker stated that she would like to understand what the original intent was for this
outlot. She stated that in reading through the information, it sounds like there was not a
commitment to leave it empty.
Planning Director Darling stated that was correct and explained that this particular lot was created
in order to combine it with adjacent properties for future larger subdivisions, but the subdivision
never occurred because they were never able to acquire additional property, so they would like
to move forward on their own and make this is a buildable lot.
Ruth Lecy, 5630 Glen Avenue, Minnetonka, stated that Mark and Roy Lecy have owned this
property for 20 years and developed High Pointe Estates from it. She explained that they simply
want to change Outlot D into a single family lot in order to build one home on it. She stated that
she believed that they had submitted all the necessary paperwork to the City and noted that she
also has signed forms from the HOA at High Pointe Estates approving this proposed change.
Commissioner Riedel asked if this property would be subject to the HOA of High Pointe Estates.
Ms. Lecy stated that was correct.
Chair Maddy asked if the property owners had any issues with the conditions of approval that
have been recommended by staff.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 8 of 10
Ms. Lecy stated that they do not and explained that they have done a great deal of development
in the area and are well aware of the parameters that have to be met.
Linda Esenther, 5960 Glencoe Road, stated that they live right next to this property and have
lived there for 37 years. She explained that they do not object to this proposal because they have
enough land and noted that she had initially been confused because she thought they were
requesting variances. She asked how she could get access to the wetland delineation report.
She stated that she would also encourage the construction company to have a meeting with the
neighbors in the area so that the neighborhood understands that they are keeping the wetland
and wildlife and will not be encroached upon. She stated that she would like the neighborhood to
have more access to information so they can be sure where all the boundaries are located.
Planning Director Darling noted that she had not included the most recent wetland delineation in
the staff report, but it is available to the public and invited Ms. Esenther to stop by City Hall and
she will make her a copy of the information.
Ms. Esenther asked if residents had access to the larger file because the information in the packet
was just a summary of the information.
Planning Director Darling stated that the application is all public information and she is welcome
to stop by tomorrow and look through the information.
Bentley Graves, 5980 Charleston Circle, stated that he was not opposed to this request and
supports building a home here, but would echo the points made by Ms. Esenther. He explained
that there has been a lot of questions up and down his street so if Mr. Lecy would be willing to
come out and speak with the neighbors, it would allow them to get their questions answered.
Neil Randen, 5960 Charleston Circle, stated that when he first received the information he
assumed the access point would be High Pointe Road and is a bit confused about the access.
He stated that it is currently very peaceful here and will incorporate another driveway. He stated
that they have only lived here for 1.5 years and keeping the area the way it is right now is
important. He stated that he does not want to see a bunch of the trees wiped out and noted stated
that the area is overgrown and it will take a lot of work to get in cleared out and questioned, in
relation to the environment, where that would all go.
Commissioner Riedel asked if the driveway would come from Charleston Circle.
Planning Director Darling stated that was correct and would also be the home’s street address.
She explained that this lot has no access to High Pointe Road.
Chair Maddy clarified that while this is part of the High Pointe Association, the access for the
property would be off of Charleston Circle with one driveway.
Ms. Esenther shared some history on the property and explained that the reason why they were
not able to develop it further is because they never wanted to sell their property.
Bonita Wylie, 5970 Charleston Circle, asked with the construction, where they would be dragging
the trees and everything out. She stated that Charleston Circle has a huge crack in it right now
and doesn’t think the patch will be able to handle big trucks coming in and hauling all this material
away. She asked if the City would immediately come in and fix the roadway or if the residents
would have to drive through potholes and cracked pavement. She noted that there is a manhole
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
SEPTEMBER 20, 2022
Page 9 of 10
right in the middle of the road so this could effect the sewer too. She stated that she was not
saying that this property should not be built on, but there are some hidden areas that she would
like to know what the City will do to prevent the rest of the people on the cul-de-sac from having
to go through major conditions because of this project. She stated that she has lived here for 36
years and would hate to see the sewer go out. She stated that she also does not want to see all
the big trees gone and described the deer and other wildlife that live there. She expressed
concern for the children that play in the cul-de-sac when all the large construction equipment
comes to the area.
Commissioner Riedel stated that Ms. Wylie’s concerns are valid and explained that those
concerning impacts from construction will be addressed in the construction permitting and the
burden will be on the developer to mitigate the impacts. He noted that he lives on a one-lane
road and when someone does construction, the impact on the neighborhood is significant, so he
understood her concern.
Chair Maddy asked Planning Director Darling to ensure that Public Works is aware of the issues
on the roadway that were raised by Ms. Wiley.
Chair Maddy closed the Public Testimony portion of the Public Hearing at 8:17 P.M.
Commissioner stated that he did not see any reason to vote for denial of this request.
Commissioner Huskins noted that the Commission is also not here to comment on the structure
that will be built on the property.
Planning Director Darling noted that the wetland report has been submitted to her for City review,
but it is reviewed in its entirety by the Minnehaha Creek Watershed District who will be the ones
holding a technical evaluating panel on the site. She explained that the majority of the wetland
was dedicated to the City during the original subdivision. She confirmed that the home would
take its access off Charleston Circle and that there would be tree removal. She stated that she
assumes that the tree removal will look ‘heavy’ because they will have to take out all the trees
around the where they are showing the building pad. She stated that the applicant will identify
exactly which trees will be impacted during construction, which will be removed, and where they
will be replanting. She stated that she will follow up with Public Works related to the crack in the
street and confirmed that all the construction access will be on Charleston Circle because it is the
only access to this lot. She encouraged residents to call the police if the construction is occurring
outside of the normal construction hours. She stated that Mr. Lecy knows the City’s standard
construction hours and would not anticipate there being any problems in this area. She noted
that construction hours are 7 a.m. to 7 p.m. on weekdays and 8:00 a.m. to 6:00 p.m. on Saturdays
with no work allowed on Sundays.
Huskins moved, Holker seconded, recommending approval of the Preliminary Plat for
Outlot D High Pointe Estates (PID 3411723340032), subject to the conditions included in
the staff report. Motion passed 5/0.
Planning Director Darling stated that this item will go before the City Council on October 10, 2022.
Page 2
BACKGROUND
Context: This parcel was plated as Outlot D in High Pointe Estates subdivision and PUD in 2003. The
outlot was created so that the land could be further subdivided in the future with other neighboring
properties.
The subject property is not within the Shoreland or Floodplain Overlay District. The majority of the
wetland to the south is on a separate parcel owned the City of Shorewood, but wetland buffers will be
required for the new lot.
The adjacent properties, except the outlot for the wetland, are all developed with single-family homes
Applicable Code Sections:
Section 1201.02 (Definitions) OUTLOT. A lot remnant or parcel of land left over after platting, which is
intended as open space or other use, or which is reserved for future development and for which no building
permit shall be issued.
Section 1202.05 Subd. 2. e. Lot remnants/outlots. Remnants of land below minimum lot size, except in
instances of cluster zoning, shall be added to adjacent lots rather than remaining as unusable parcels.
Outlots may be used, if they carry with it an easement in favor of the city, for open space to guarantee that
the same will not be developed for building purposes. Outlots may also be used to set aside land to be
platted at a later time. In these cases a resubdivision sketch for the outlot shall be required. Building
permits shall not be issued for outlots or remnants.
ANALYSIS
The applicant is requesting approval of the plat not to subdivide the property but to provide a lot/block
legal description that would allow the parcel to be sold for development. When the property was originally
platted, the outlot was set aside to be combined with other adjacent properties for a larger subdivision that
what is possible on its own. After 20 years, the developer wants to sell the property. HOA documents
were already recorded against the parcel and those will carry over after the new legal is recorded.
Lot Width/Area: Section 1202.05 Subd. 2. c. of the subdivision regulations requires that all lots have
adequate frontage on a city-approved street. Additionally, section 1201.12 of the zoning regulations has
specific area and width requirements for newly created lots. The current and proposed lot areas and widths
are shown below.
EXISTING REQUIRED IN R-1C
Lot Area Lot Width* Lot Area Lot Width*
Parcel 79,415 sf. ±155 ft. 20,000 sf 100 feet
*As measured at the front setback
Setbacks: The applicant has indicated that he has adequate area for a house to be construction on the home
consistent with minimum structure and wetland buffer setbacks.
City of Shorewood Council Meeting Item
5A
Title/Subject: Resolution Approving Revisions to SLMPD JPA
Meeting Date: Tuesday, October 11, 2022
MEETING
Prepared by: Ed Shukle, Interim City Administrator
TYPE
Regular
Reviewed by: Jared Shepherd, City Attorney
Meeting
Attachments: Resolution 22-090
Policy Consideration: Pursuant to Minnesota State Statutes …
Background: The City of Shorewood is part of a Joint Powers Agreement (JPA) for
police services under the South Lake Minnetonka Public Safety Department (SLMPD).
The JPA establishes the police department and the JPA document has been
undergoing some recent review by the City Administrators/Managers of Shorewood,
Excelsior, Greenwood and Tonka Bay, cities that form the SLMPD.
At the September 26, 2022 Regular City Council Meeting, the Council removed the item
from the Consent Agenda and moved it General/New Business. Councilmember Callies
brought up some concerns which were noted and are now incorporated into the
proposed draft which has been edited by City Attorney Shepherd.
The City of Shorewood is being asked to approve a revised Joint Powers Agreement
(JPA) prior to January 1, 2023.
Financial Considerations: None
Action Requested: Staff respectfully recommends the city council approve the
proposed draft of the JPA as recommended by staff.
Motion, Second and Approve.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
RESOLUTION NO. 22-090
CITY OF SHOREWOOD
HENNEPIN COUNTY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE SOUTH LAKE MINNETONKA POLICE
DEPARTMENT JOINT POWERS AGREEMENT
WHEREAS, the parties to the Joint Powers Agreement (“JPA” or “Agreement”) are the
municipalities of Shorewood, Excelsior, Greenwood, and Tonka Bay of the State of
Minnesota which have the responsibility for providing for law enforcement within their
respective cities so as to enforce the ordinances of these cities and the laws of the
State of Minnesota;
WHEREAS, the original police department JPA for the parties was executed in 1973;
WHEREAS, the updated Agreement is made pursuant to Minnesota Statutes, Section
471.59;
WHEREAS, the general purposes of the Agreement are to continue employment of a
full-time Chief of Police to act on behalf of the parties to the Agreement and to provide
assistance to the Chief of Police in the form of police officers, community service
officers, administrative staff, police facility, equipment, and supplies as may be
necessary so as to provide the parties with law enforcement services in the discharge of
the duties imposed upon said municipalities to protect and serve the health and welfare
of their citizens and property located within their cities; and
WHEREAS, it is the opinion of the parties to this Agreement that continued joint action
to operate a joint police department to serve the four communities will continue to result
in a higher standard of police service, closer control of the police force by the
municipalities it serves, and more efficiency and financial savings to the communities.
NOW, THEREFORE, IT IS RESOLVED that the City Council of the City of Shorewood,
Minnesota approves the updated South Lake Minnetonka Police Department Joint
Powers Agreement draft dated 08-30-22 with an effective date of 01.01.23 and
authorizes the mayor to sign the Agreement on behalf of the city.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of
October, 2022.
___________________________
Jennifer Labadie, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
South Lake Minnetonka Police Department
Joint Powers Agreement
TO PROVIDE FULL-TIME POLICE PROTECTION AND SERVICE FOR THE
CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD, AND TONKA BAY
DRAFT 08.30.22 FOR 01.01.23 EFFECTIVE DATE
The parties to this Joint Powers Agreement (“JPA” or “Agreement”) are the municipalities of Excelsior, Greenwood,
Shorewood, and Tonka Bay of the State of Minnesota which have the responsibility for providing for law enforcement within
their respective cities so as to enforce the ordinances of these cities and the laws of the State of Minnesota. The original
police department JPA for the parties was executed in 1973.This updated Agreement is made pursuant to Minnesota
Statutes, Section 471.59.
Section 1: General Purpose
The general purposes of this Agreement are to continue employment of a full-time Chief of Police to act on behalf of the
parties to this Agreement and to provide assistance to the Chief of Police in the form of police officers, community service
officers, administrative staff, police facility, equipment, and supplies as may be necessary so as to provide the parties with
law enforcement services in the discharge of the duties imposed upon said municipalities to protect and serve the health
and welfare of their citizens and property located within their cities. It is the opinion of the parties to this Agreement that
continued joint action to operate a joint police department to serve the four communities will continue to result in a higher
standard of police service, closer control of the police force by the municipalities it serves, and more efficiency and financial
savings to the communities.
Section 2: Definition of Terms
For the purpose of this Agreement, the terms in this section shall have the following meanings:
A. “Committee” means the organization created under this Agreement, the full name of which is the “Coordinating
Committee for the South Lake Minnetonka Police Department.”
B. “Committee member” means a member of the Committee.
C. “Council” means the governing body of the governmental unit which is a party to this Agreement.
D. “Governmental unit” means a city or municipality.
E. “Operating Committee” means the chief administrative officer of each of the parties.
F. “Original party” means a governmental unit which elects to become one of the original parties to this Agreement.
G. “Later party” means a governmental unit which enters into this Agreement at some time after the Coordinating
Committee is originally constituted.
H. “Party” means governmental unit which enters into this Agreement.
I. “SLMPD” means the “South Lake Minnetonka Police Department,” which shall be the name of the police force created
hereunder.
J. “Unanimous agreement of the parties” means that the measure is approved by a majority vote of council members
present at the council meetings of each of the parties. If one or more of the councils does not approve the measure on
a majority vote, there is no unanimous agreement.
K. “ICR” means Incident Call Reports as compiled for each of the parties by the SLMPD. The ICR numbers used for the
funding formula do not include citations.
L. “Supplemental Services” means any additional police services requested and paid by any of the parties separate from
the operating budget.
Section 3: Governing Body
Subdivision 1. The Committee, consisting of one Committee member from each party, shall be the governing body. Each
Committee member shall have an equal voice in the affairs of the Committee.
Subdivision 2. The person holding the office of mayor of a party to this Agreement shall be a Committee member and serve
on the Committee as representative of said party. An alternate Committee member may be appointed by the council of
each party from the members of said council to serve for a term of one calendar year and represent said party on the
South Lake Minnetonka Joint Powers Agreement | DRAFT 08.30.22 FOR 01.01.23 EFF DATE | Page 1 of 7
Committee in the absence of the mayor. The Committee member and alternate shall serve without compensation from the
Committee.
Subdivision 3. A majority of the Committee members shall constitute a quorum at meetings of the Committee.
Subdivision 4. A vacancy on the Committee shall be filled by the council of the parties whose position on the Committee is
vacant. No Committee member shall be eligible to vote on behalf of his / her party during the time that such party is in
default on any financial payment required to be paid under the terms of the Agreement nor shall the vote of such party be
counted for the purposes of determining a quorum.
Section 4: Officers & Meetings
Subdivision 1. The chair and vice chair shall be determined on a rotating basis at the first meeting of each year. The chair
shall facilitate meetings and execute all financial and legal instruments of the Committee. The vice chair shall assume all
duties of the chair in the event the chair is unable to fulfill the duties of the position.
Subdivision 2. Regular meetings of the Committee shall be held once each quarter as follows: The second Wednesday of
January, the second Wednesday of April, the second Wednesday of July, and the second Wednesday of October. Any
regular meeting date may be rescheduled by unanimous agreement of Committee members. The purpose of the regular
meetings shall be to set budgets, review expenditures, and discuss / take action on other operating matters. Special
meetings shall be at the call of any Committee member. Notice of such a meeting shall be posted and provided by the
SLMPD in accordance with state statutes.
Subdivision 3. Business of the Committee shall be conducted according to Roberts Rules of Order.
Section 5: Powers & Duties of the Committee
Subdivision 1. The powers and duties of the Committee shall include the powers set forth in this section.
Subdivision 2. It shall establish qualifications and duties for the position of Chief of Police of the SLMPD.
Subdivision 3. It shall hire said person to act as Chief of Police for the SLMPD at such salary and in accordance with such
terms and conditions of employment as it shall determine. It also has the authority to discipline and terminate the Chief of
Police.
Subdivision 4. It shall approve new positions (e.g. Deputy Chief, Drug Task Force Officer, etc).
Subdivision 5. It shall approve union contracts by unanimous vote of the Committee.
Subdivision 6. It shall provide office space, equipment, and supplies as necessary to accomplish the duties and
responsibilities of law enforcement within the boundaries of the parties.
Subdivision 7. It shall select a qualified accounting / auditing firm to prepare financial statements and conduct an annual
financial audit. All of its books, reports, and records shall be available for and open to examination by the parties at
reasonable times.
Subdivision 8. It may accumulate reasonable reserve funds for the purposes as here in provided and it may invest funds of
the Committee not currently needed for its operations in a manner and subject to the laws of Minnesota applicable to cities.
Subdivision 9. It may collect monies from parties subject to this Agreement. It may recommend changes in this Agreement
to the parties which shall be effective, however, only upon unanimous agreement of the governing bodies of all parties.
Subdivision 10. It shall exercise general supervision over the law enforcement and standards of law enforcement for the
parties.
Section 6: Operating Committee
The powers and duties of the Operating Committee shall include the following:
A. Advising the Coordinating Committee.
B. Meeting with the Chief of Police once per month.
C. Participating in labor negotiations on a rotating basis.
D. Other duties and projects as assigned by the Coordinating Committee.
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Section 7: Financial Matters
Subdivision 1. Except as otherwise provided herein, the Committee funds \[JS1\]may be expended by the Committee in
accordance with procedures established by law for the expenditure of funds by Minnesota cities. Orders, checks, and
drafts shall be signed by two persons. Authorized signers shall be the Committee chair, Committee vice chair, Chief of
Police, 2nd in command officer, and the SLMPD administrator.
Subdivision 2.
A. The allocation for funding the SLMPD operations, other than for any party’s separately contracted services, shall be set
taking into consideration the Member Cities’ tax capacity, ICR statistics, and population using the formula shown on the
attached Exhibit 1A.
B. The operations funding percentages were last revised in July 2021 for 2022-26 budgets and shall continue to be
reviewed and adjusted in five-year increments (in 2026 for 2027-31 budgets, etc). The comparison of the tax capacity,
ICRs, and population will be made for each subsequent five-year period with the data as shown in Exhibit 1A.
C. Each Member City shall fund the SLMPD the full amount of the allocation pursuant to the terms of the JPA.
D. The Approved Annual Operating Budget\[JS2\] for each year shall be determined in advance by unanimous agreement of
the parties. If the parties do not unanimously agree on the Approved Annual Operating Budget by September 1st of
each year, the amount of the previous year’s Approved Annual Operating Budget will be increased by the lesser of the
following to arrive at the Approved Annual Operating Budget:
a) The increase in the region’s Consumer Price Index for All Urban Customers (CPI-U) based on the previous June-
to-June information available in July of each year; or
b) The percentage increase in the most restrictive statutory levy limit applicable to the budget year placed on any of
the parties over the levy limit for that party for the prior year.
c) In the event that (a) or (b) decreases, the operating budget shall remain the same.
The above (a), (b), and (c) paragraphs apply only to operating expenses not governed by wage or benefit increases
required by any union contracts. All parties must pay wage or benefit increases as required by union contracts; other
expenses can have ceilings applied per (a), (b), and (c) above Adoption of an Approved Annual Operating Budget
pursuant to this subdivision shall entitle each party to full and complete SLMPD services funded by the SLMPD annual
operating budget and preclude delivery of multiple tiers or levels of services to parties.
E . Parties may contract with the SLMPD for supplemental services delivered by separately dedicated personnel outside of
the approved budget by unanimous agreement of the parties. The amount charged for supplemental services shall be
capped at 115% of the actual hourly cost of pay, insurance, uniforms, gear, and training for an officer with 1 year of
service. Agreement to provide such supplemental services shall not be unreasonably withheld.
F. By unanimous agreement, the parties may establish a Capital Improvement Fund (CIF) for capital improvements for
police facilities. The CIF funding formula shall be calculated annually in May based on the most current Net Tax
Capacity plus Increment for each of the parties posted on the Hennepin County website. CIF budgets must be
approved by a unanimous agreement of the parties. The CIF shall only be used for new buildings / facilities or the
expansion of existing buildings / facilities and not for the replacement of carpet, roofs, HVAC systems, etc. in the
existing buildings or for maintenance of existing buildings.
Section 8: Duration
This Agreement shall take effect January 1, 2023 and continue unless amended by unanimous agreement of the parties.
Any party may request review of this agreement at any time.
Section 9: Adding Parties
Subdivision 1. Any other governmental unit may become a later party to this Agreement upon unanimous agreement of the
parties to this Agreement.
Subdivision 2. Details regarding process, funding, additional personnel, etc. will be recommended by the Committee and
must be approved by unanimous agreement of the parties to this agreement.
Subdivision 3. In the event that a party is added to this Agreement, such party shall have no ownership interest in the
building.
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Section 10: Withdrawal
Subdivision 1. Any party may withdraw from this Agreement subject to the provisions below:
A. Written notice of withdrawal must be made by filing notice with the Committee by May 1 for withdrawal commencing
January 1 eight months after May 1.
(1) Notice after May 1 will require the withdrawing party to wait an additional year.
(2) Notice before May 1 will not advance the commencement of the withdrawal; withdrawal will commence on January
1 eight months after May 1.
B. All capital equipment remains the property of the SLMPD.
C. A withdrawing party shall not participate in bBudget approval moves to a majority of the parties.for the calendar year in
which its withdrawal commences.
D. A withdrawing party shall continue to have an ownership interest in the building. The ownership interest shall not
include a right of use or occupation but shall entitle the party to its pro rata share of any revenue generated through the
lease, sale, or other conveyance of the building. The pro rata share shall be commensurate with the percentage based
on the most current Adjusted Net Tax Capacity for each of the parties posted on the Hennepin County website.
Subdivision 2. In the event the corporate existence of a party is terminated, or a party is consolidated with another
municipality not a party to this Agreement, then the obligations of such party hereunder shall cease as of the effective date
of such termination or consolidation. If said effective date shall occur at a time other than the end of a budget year, the
withdrawing party’s financial obligation for the budget year in progress at the time of said effective date shall be pro-rated
for such budget year as of said effective date. The withdrawal of a party under this subdivision shall not automatically
terminate this Agreement or the obligations of the remaining parties. Following such a withdrawal, the percentage of the
approved budget payable for each remaining party shall be calculated by dividing a party’s percentage, as set forth in
Section 7, by the sum of the percentages of all remaining parties.
Subdivision 3. In the event that a party is added to this Agreement, such party shall have no ownership interest in the
building. \[JS3\]
Section 11: Dissolution
Cash assets and proceeds from non-cash assets held by the Committee at the time of dissolution to this Agreement shall
be divided and distributed to the parties in proportion to the contributions made by the parties to the total cost of law
enforcement during the period of this Agreement. If the cities cannot agree with respect to the value of non-cash assets,
two appraisers will be selected by the Committee to appraise the non-cash assets. The two appraisers so selected will
select a third appraiser. The values as determined by a majority of the appraisers shall be attributed to the non-cash assets
in question. Cost of appraisers shall be paid by the parties using the funding formula at the time of the dissolution.
Section 12: Officers & Employees
Subdivision 1. The Chief of Police employed by the Committee shall serve as Chief of the SLMPD and shall have the
following duties and be invested with the following authority:
A. Shall be in full and complete charge of all personnel matters and employees of the department including sworn and
non-sworn.
B. Shall set standards of performance of police officers and non-sworn employees.
C. Shall be in complete charge of all matters relating to law enforcement and to its administration, including assignment of
duty and responsibilities to all employees.
D. Shall interview and consider applications for employment of all employees and shall make all hiring and termination
decisions.
E. Shall discipline all employees, sworn, and non-sworn.
F. Shall be responsible for all labor grievance matters. Such actions shall be in accordance with the laws of the State of
Minnesota and outstanding contractual agreements governing the same.
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Subdivision 2. The Chief of Police shall be responsible for developing new job descriptions for various positions within the
department deemed necessary for the efficient operation of the department.
Subdivision 3. It shall be the duty and responsibility of the Chief of Police to communicate directly with the respective
councils of the member cities in the event the Chief of Police deems it necessary to receive direction on any matter arising
out of or involving the jurisdiction of any particular council.
Subdivision 4. All police officers Committee, including the Chief of Police, shall enforce and be provided authority to
enforce the laws of the parties to this Agreement through proper action of the council of said parties. The Committee shall
assume all obligations with regard to Worker’s Compensation, PERA, withholding tax, insurance, union negotiations, fringe
benefits, Social Security, and the like for all employees including the Chief of Police, all police officers, community service
officers, and administrative staff.
Section 13: Prosecution – Violation of Ordinances & Laws
The respective parties to this Agreement shall be responsible for and pay the cost of all prosecutions for violations
occurring within their respective boundaries which are subject to prosecution by a party’s municipal attorney, including
expenses incurred by reason of police officers making their services available for court appearances in such prosecutions.
All returns of fines from district court shall be the sole property of the party in whose jurisdiction the offense occurred.
Section 14: Dispute Resolution
When any party has a dispute regarding the Agreement, that party may initiate a dispute resolution process by submitting a
written statement outlining the dispute to the Committee at one of its regularly scheduled meetings. The members of the
Committee will then bring that dispute to their respective councils at their normally scheduled council meetings. The
Committee will meet to discuss the dispute at its next regularly scheduled meeting after the councils of all parties have
reviewed the statement of dispute at their regularly scheduled council meetings; the Committee has a 90-day period to
resolve the dispute commencing with this meeting.
If the dispute is not resolved within the 90-day period, the aggrieved party has the right to demand that the Committee
forward the dispute to an appropriate mediation service. The costs of the mediator will be paid for by the aggrieved party
unless decided otherwise by majority consent of the Committee.
If the mediation process does not bring consensus regarding resolution of the disputed issue, the aggrieved party may
submit the issue to binding arbitration 90 days following the commencement of mediation. This date may be extended with
unanimous consent of the Committee. The aggrieved party’s right to submit the dispute to arbitration expires 150 days after
the commencement of mediation. This expiration deadline can be extended with unanimous consent of the Committee.
The parties shall share the cost of the arbitration process in the same proportion as they are sharing the operating budget
at the time the dispute resolution process is initiated. Each party shall bear the costs of its own representation in the
mediation and arbitration processes. The arbitrator or arbitration panel shall be selected by mutual agreement of the
parties and shall have the authority to order that any party bringing a frivolous or unfounded dispute be required to pay the
costs of the arbitration process. The provisions of Minn. Stat. § 549 .211 shall be used to determine whether a dispute is
frivolous or unfounded. In the event that the parties cannot agree on an arbitrator or arbitration panel within 30 days of the
date on which the aggrieved party initiates arbitration, the aggrieved party shall select one arbitrator, the other parties shall
select another, and the two selected arbitrators shall select a third.
Repeal of Memorandum of Understanding
The Memorandum of Understanding dated February 13, 2002 is hereby repealed.
South Lake Minnetonka Joint Powers Agreement | DRAFT 08.30.22 FOR 01.01.23 EFF DATE | Page 5 of 7
The Cities of Excelsior, Greenwood, Shorewood, and Tonka Bay have caused this Agreement to be executed in their
behalf by their proper officers duly authorized by resolution of their respective city councils.
BY THE CITY OF EXCELSIOR
________________________________________________________
Todd R. Carlson, Mayor Date
BY THE CITY OF GREENWOOD
________________________________________________________
Debra J. Kind, Mayor Date
BY THE CITY OF SHOREWOOD
________________________________________________________
Jennifer Labadie, Mayor Date
BY THE CITY OF TONKA BAY
________________________________________________________
Adam Jennings, Mayor Date
South Lake Minnetonka Joint Powers Agreement | DRAFT 08.30.22 FOR 01.01.23 EFF DATE | Page 6 of 7
Exhibit A
Referenced in Section 7
ARBITRATION REALLOCATION FORMULA FOR SLMPD OPERATING FUND | 2017-2021
REALLOCATION FORMULA FOR SLMPD OPERATING FUND | 2022-2026
Revised 02-05-16
Revised 07.07.21 – CORRECTION MADE TO FOOTER YEARS ON 05.19.22
POPULATION BASELINEPOPULATION 2010-2014
POPULATION BASELINEPOPULATION 2015-2019
%% o o f f % %o f of
20052006200720082009AverageAvg. Total20102011201220132014AverageAvg. Total
20102011201220132014AverageAvg. Total20152016201720182019AverageAvg. Total
Excelsior 2,380 2,395 2,437 2,382 2,360 2, 39119.4371% 2, 188 2,203 2,235
2,284 2,273 2, 23718.9299%
Excelsior 2,188 2,203 2,235 2,284 2,273 2 ,23718.9299% 2 ,262 2,225 2,352 2 ,321 2,566 2 ,34519.1470%
Greenwood 759 814 818 804 806 800 6.5056% 688 688
698 693 689 691 5.8501%
Greenwood 688 688 698 693 689 6 915.8501% 7 02 703 724 7 06 708 7 095.7852%
Shorewood 7,551 7,499 7,611 7,582 7,618 7, 57261.5616% 7, 307 7,312 7,438
7,524 7,425 7, 40162.6413%
Shorewood 7,307 7,312 7,438 7,524 7,425 7 ,40162.6413% 7 ,458 7,496 7,708 7 ,693 7,934 7 ,65862.5208%
Tonka Bay 1,545 1,525 1,534 1,532 1,549 1, 53712.4957% 1, 475 1,477 1,499
1,492 1,488 1, 48612.5787%
Tonka Bay 1,475 1,477 1,499 1,492 1,488 1 ,48612.5787% 1 ,509 1,558 1,526 1 ,550 1,541 1 ,53712.5469%
12, 235 12, 233 12, 400 12, 300 12, 333 12, 300100.0000% 11, 658 11, 680 11, 870 11, 993
11, 875 11, 815100.0000%
1 1,658 1 1,680 1 1,870 1 1,993 1 1,875 1 1,815100.0000% 1 1,931 1 1,982 1 2,310 1 2,270 1 2,749 1 2,24899.9999%
TAX CAPACITY BASELINETAX CAPACITY 2011-2015
TAX CAPACITY BASELINETAX CAPACITY 2016-2020
% of % of
% of% of
20112012201320142015AverageAvg. Total20162017201820192020AverageAvg. Total
20062007200820092010AverageAvg. Total20112012201320142015AverageAvg. Total
Excelsior 3 ,779,156 3 ,716,579 3 ,579,833 3 ,649,970 4 ,226,789 3 ,790,46513.3031% 4 ,638,729 4 ,973,275 5 ,436,784 5 ,774,617 6 ,235,205 5 ,436,96715.9172%
Excelsior 3, 334,776 3, 917,784 4, 245,911 4, 397,510 4, 235,792 4, 026,35513.3040% 3, 779,156 3, 716,579 3, 579,833 3, 649,970 4, 226,786 3, 790,46513.3031%
Greenwood 3 ,379,736 3 ,171,651 3 ,085,462 2 ,895,345 3 ,241,439 3 ,154,72711.0719% 3 ,387,471 3 ,749,653 3 ,960,542 4 ,090,777 4 ,444,257 3 ,915,86411.4640%
Greenwood 2, 447,073 2, 894,806 3, 377,856 3, 688,315 3, 713,570 3, 224,32410.6539% 3, 379,736 3, 171,651 3, 085,462 2, 895,345 3, 241,439 3, 154,72711.0719%
Shorewood 1 6,775,778 1 5,908,723 1 5,114,127 1 4,865,833 1 6,027,049 1 5,738,30255.2353% 1 6,798,414 1 7,582,141 1 8,738,484 1 9,376,580 2 0,198,532 1 8,498,47354.1558%
Shorewood 14, 477,835 16, 319,066 17, 798,714 18, 513,585 18, 269,931 17, 075,82656.4224% 16, 775,778 15, 908,723 15, 114,127 14, 865,833 16, 027,049 15, 738,30255.2353%
South Lake Minnetonka Joint Powers Agreement | DRAFT 08.30.22 FOR 01.01.23 EFF DATE | Page 7 of 7
Tonka Bay 6 ,353,445 5 ,988,563 5 ,554,383 5 ,356,098 5 ,796,033 5 ,809,70420.3898% 5 ,882,972 6 ,190,423 6 ,590,064 6 ,681,790 6 ,730,124 6 ,306,54818.4630%
Tonka Bay 4, 609,014 5, 358,772 6, 148,162 6, 748,501 6, 824,277 5, 937,74519.6197% 6, 353,445 5, 988,563 5, 554,383 5, 356,098 5, 796,033 5, 809,70420.3898%
3 0,288,115 2 8,785,516 2 7,333,805 2 6,767,246 2 9,291,310 2 8,493,198100.0001% 2 9,855,742 3 1,344,715 3 3,186,305 3 5,474,934 3 6,891,981 3 4,157,852100.0000%
24, 868,698 28, 490,428 31, 570,643 33, 347,911 33, 043,570 30, 264,250100.0000% 30, 288,115 28, 785,516 27, 333,805 26, 767,246 29, 291,307 28, 493,198100.0001%
ICR BASELINEICRs 2011-2015
ICR BASELINEICRs 2016-2020
% of % of
% of% of
20112012201320142015AverageAvg. Total20162017201820192020AverageAvg. Total
20062007200820092010AverageAvg. Total20112012201320142015AverageAvg. Total
Excelsior19512116219226932354 2 ,26135.6634%23982129181918721700 1 ,98435.7071%
Excelsior21592044231620862150 2, 15135.3597%19512116219226932354 2, 26135.6634%
Greenwood286270332360401 3 305.2016%376352319383387 3 636.5416%
Greenwood341352382352385 362 5.9574%286270332360401 330 5.2016%
Shorewood26802610328433733175 3 ,02447.7005%27962697271426212516 2 ,66948.0415%
Shorewood31422823319029282831 2, 98349.0334%26802610328433733175 3, 02447.7005%
Tonka Bay659606677822861 7 2511.4346%577577525551467 5 399.7098%
Tonka Bay596537695598509 587 9.6495%659606677822861 725 11.4346%
5 ,576 5 ,602 6 ,485 7 ,248 6 ,791 6 ,340100.0001% 6 ,147 5 ,755 5 ,377 5 ,427 5 ,070 5 ,555100.0000%
6, 238 5, 756 6, 583 5, 964 5, 875 6, 083100.0000% 5, 576 5, 602 6, 485
7, 248 6, 791 6, 340100.0001%
Column AColumn BColumn CColumn D
Column AColumn BColumn CColumn D
Totals for Totals for
Totals forTotals for
1/3 Pop1/3 Tax Cap1/3 ICRs1/3 Pop1/3 Tax Cap1/3 ICRsDifferenceArbitrationC+D = New
1/3 Pop1/3 Tax Cap1/3 ICRs1/3 Pop1/3 Tax Cap1/3 ICRsDifferenceArbitrationC+D = New
2005-2010-2 2009 0142 2006-011-2 2010 0152 2006-011-2 2010 0155 5--Y Y e ear ar A A v vg g 20 2010-15-20 2014 2020 2011-16-20 2015 2120 2011-16-20 2015 21 5-5 Y-ear Yea A r vg Av gC
ol Co um l.n A A& &B B Al A lo ll ca c t a io ti n on Al A l l o lo c c a a ti t o i n n
Excelsior6.4790%4.4347%11.7866%22.7003%6.3100%4.4344%11.8878%22.6322%-0.0681%27.0000%26.9319%
Excelsior6.3100%4.4344%11.8878%22.6322%6.3823%5.3057%11.9024%23.5904%0.9582%27.0000%27.9582%
Greenwood2.1685%3.5513%1.9858%7.7056%1.9500%3.6906%1.7339%7.3745%-0.3311%8.0000%7.6689%
Greenwood1.9500%3.6906%1.7339%7.3745%1.9284%3.8213%2.1805%7.9302%0.5557%8.0000%8.5557%
Shorewood20.5205%18.8075%16.3445%55.6725%20.8804%18.4118%15.9002%55.1924%-0.4801%50.0000%49.5199%
Shorewood20.8804%18.4118%15.9002%55.1924%20.8403%18.0519%16.0138%54.9060%-0.2864%50.0000%49.7136%
Tonka Bay4.1652%6.5399%3.2165%13.9216%4.1929%6.7966%3.8115%14.8010%0.8794%15.0000%15.8794%
Tonka Bay4.1929%6.7966%3.8115%14.8010%4.1823%6.1543%3.2366%13.5732%-1.2278%15.0000%13.7722%
T TO O TA TA L L3 33.3.3 3332%333%3 33.3.3 3334%333%3 33.3.3 3334%334%1 100.00.0 0000%001%33 33..33 3333%33%33 33..33 3334%32%33 33..33 3334%33%100.99 0001%.9998%100.100 0000%.0000%100.99
0001%.9997%
In 2021 the formula will be adjusted for 2022-2026 using Column B percentages as the new baseline numbers for Column A.
In 202 6 the formula will be adjusted for 202 7-203 1 using Column B percentages as the new baseline numbers for Column A,
The numbers for the new averages will be from 2015 to 2019 for population and from 2016 to 2020 for tax capacity and ICRs.
and the numbers for the new averages will be from 2020-2024 for population, and from 2021-2025 for tax capacity and ICRs.
Going forward the same reallocation formula is used every 5 years.
Going forward the same reallocation formula is used every 5 years.
Tax Capacity Source: Hennepin County 'Adjusted Net Tax Capacity'
Tax Capacity Source: Hennepin County 'Adjusted Net Tax Capacity'
ICR Source: SLMPD - does not included citations
ICR Source: SLMPD - does not include citations
Population Source: Met Council
Population Source: Met Council
City of Shorewood Council Meeting Item
Title/Subject: Public Work’s Director Job Description Discussion
5B
Meeting Date: Tuesday, October 11, 2022
Regular
Prepared by: Sandie Thone, City Clerk/HR Director
Meeting
Reviewed by: Ed Shukle, Interim City Administrator
Larry Brown, Director of Public Works
Background: The City Council accepted the resignation of Director of Public Work’s
Larry Brown at its regular meeting on September 12, 2022. Larry Brown has been
employed by the City of Shorewood for 27 years. His last day will be December 28,
2022. In accepting his resignation and considering his replacement, Council directed
staff to research comparable job descriptions from other cities and consider changes to
the to the job description before authorizing the advertisement and recruitment for the
position.
Staff has performed the research necessary to effectively conclude that the following
attached Public Works Director position description or JD (Job Description) is being
recommended with any revisions or additions as the council may recommend as a
superior Position Description in comparison to the previous version created in 2013
(also included for your reference). The updated version includes reference to the City’s
Mission Statement, Management Philosophy, Core City Values/Attributes. In addition,
the updated JD includes our new performance standards for a high performing culture
integrated into our performance evaluation program in 2021.
Staff researched approximately 20 job descriptions and salary ranges. The Following
Salary Ranges will show a comparison to other cities who have a similar position:
Shorewood Director of PW $117-$141K
CITY TITLE PAY RANGE
Bloomington Director of PW $149-$199K
Lakeville PW Director $147-$183K
New Hope Director of PW & Engineering $122-$148K
Minnetrista PW Director $103-$119K
Becker Public Services Director $105-$137K
Maplewood PW Director/City Engineer $125-$155K
Chaska PW Director $104-$156K
White Bear Lake PW Director/City Engineer $137-$185K
Richfield PW Director $126-$162K
Andover PW Director/City Engineer $117-$143K
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
In reviewing the Salary ranges of similar positions, staff felt comfortable keeping the
position in the Grade 18 on the Compensation Schedule for 2023 attached. Staff will be
bringing back a proposal for a compensation study for all positions in early 2023 to
understand better if our positions are staying in line with market salaries and that we
remain competitive in the job market and for retention of our very well qualified and
talented staff.
Financial or Budget Considerations: None at this time
Action Requested: Staff is respectfully requesting city council approve the Advertising
of the Public Works Director position as delineated in the Updated Job Description and
the Salary Grade of 18 on the Shorewood 2023 Compensation Schedule with a range of
$116,989 to $140,386. Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
POSITION DESCRIPTION
__________________________________________________________________
POSITION TITLE: Public Works Director
DEPARTMENT: Public Works
ACCOUNTABLE TO: City Administrator
FLSA STATUS: Exempt
__________________________________________________________
PRIMARY OBJECTIVE
To provide leadership in the planning, coordinating, directing, communicating, and
evaluating of a comprehensive public works program that will insure the most effective
service to the public consistent with City Council policies, federal, state, and metropolitan
regulations.
CITY VALUES & EXPECTATIONS
Develops, supports and models a positive and productive workplace culture based
on the city’s core values of respect, integrity, communication, positive attitude,
team work, and responsiveness. Allows employees to be successful by providing
opportunities for increased responsibilities and creating a positive work culture.
Supports and advances organizational development efforts such as developing a
high performing organization, employee engagement, workforce development,
inclusion, equity, and performance measurement efforts.
Works cooperatively with others; responds to internal and external customers alike
providing exceptional customer service. Develops and maintains respectful and
effective working relationships with coworkers and community members;
consistently brings a high level of self-awareness and empathy to personal
interactions.
Proactively resolves conflicts based on the greater good of the team, the city, and
the community to ensure a respectful and inclusive workplace.
Embrace the City’s Mission, Managements Philosophy and Core values/Attributes
by carrying out ones duties with a high degree of professionalism, honesty, and
truthfulness.
October 2022 1
ESSENTIAL FUNCTIONS OF THE POSITION
Serves as Director of Public Works
Responsible for planning, organizing, directing and coordinating the construction,
operation and maintenance of Streets, Parks, Water, Sanitary Sewer, and Storm
Sewer facilities, including lift stations, ponds, wells, and water towers.
Must be able to work cooperatively with others, even during emergencies and
challenging situations, maintain a positive work attitude, and not negatively impact
the morale of others.
Must maintain an attitude of respect and professionalism at all times.
Directs and Oversees Streets and Parks
Plans, directs, and oversees the maintenance of municipal streets and parks
including scheduling of patching, snow and ice removal, storm water pipes,
ditches, and wetland systems, and sweeping of City streets and parking lots.
Ensures proper and timely maintenance of traffic signal systems.
Ensures proper maintenance and operations of all equipment and buildings.
Directs and Oversees Utility Divisions
Coordinates and oversees the activities of the Utility division, including the
operation and maintenance of the City’s drinking water and sanitary sewer
systems, including water tower painting, replacement of pumps, lift station
systems, inflow/infiltration control and database management.
Budget and Planning Responsibilities
Coordinates preparation of the 5-year Capital Improvement Program related to
utilities and equipment purchases.
Ensures approved equipment and utility projects in the CIP that are completed on
time and on budget.
Develops, administers, and monitors the annual public works operating budgets.
Prepares and implements long range plans for the Department.
Provides leadership in efforts to streamline, improve, and seek continuous
improvements.
Project and Program Management
Coordinates Safety Programs including mandated OSHA training and certification,
equipment safety inspections, development and documentation of department
standard operating procedures, coordination of monthly department safety
program meetings, oversees department policies, procedures, and practices to
ensure safety and efficiency.
Responsible for maintenance of the City’s emergency preparedness
communications systems, including emergency generators, radios, alarms, and
outdoor warning sirens.
October 2022 2
Coordinates planning and response for emergency management for the
Department and works closely with the Emergency Management Director to
prepare and respond to emergencies and critical events.
Monitors department operations to ensure compliance with applicable laws,
regulations, rules, policies, and ordinances.
Consults with staff on operations to determine work progress, changing priorities,
problems, hazards, safety, and materials and equipment needs.
Responsible for maintenance of complete and accurate department records.
Receives, investigates, and responds to resident concerns and complaints in a
timely manner.
Serve as Committee Representative
Represents City in intergovernmental matters, including MnDOT, Hennepin
County, Metropolitan Council and other agencies of Local, State, County or
Federal government.
Attends City Council meetings as necessary and other meetings as requested.
Performs other duties as apparent or assigned
SUPERVISORY RESPONSIBILITIES
DIRECT SUPERVISION:
City Engineer
Public Works Lead Supervisor
Light Equipment Operators (Utility)
Light Equipment Operators
Light Equipment Operator - Shop Technician
Seasonal Public Works Employees
Supervises employees in the Department either directly or through subordinate supervisors.
Responsible for the overall direction, coordination, and evaluation of this unit. Carries out
supervisory responsibilities in accordance with the City's policies and applicable laws.
Responsibilities include interviewing; training; planning, assigning, and directing work;
evaluating performance; rewarding; disciplining; suspending; transferring; adjusting
grievances; addressing complaints and resolving problems of employees. Responsibilities
also include the ability to effectively recommend: hiring, promoting, demoting, and
discharging of employees.
EDUCATION and/or EXPERIENCE
Bachelor's of Science (B.S.) Degree in Civil Engineering, seven years of progressively
responsible related municipal experience and/or training; or equivalent combination of
education and experience.
October 2022 3
OTHER KNOWLEDGE, SKILLS AND ABILITIES
Ability to be an innovative and creative thinker with proven leadership skills
Ability to develop and maintain effective working relationships with a wide variety
of city officials, other governmental agency representatives, developers, the
general public, and others
Ability to ensure that staff of the Department are used to maximum effectiveness
and are developed to their full potential
Ability to read and interpret documents such as safety rules, operating and
maintenance manuals, technical and procedure manuals.
Ability to prepare reports and correspondence.
Ability to give presentations before City Council, other agencies, groups of
customers; and employees.
Ability to maintain records, complete forms, and prepare reports.
Ability to create and analyze statistical data.
Ability to communicate effectively with other staff, elected and appointed officials,
consultants, regulatory agencies, contractors, media, and the general public.
Considerable ability to determine short and long-term goals and establish
procedures.
Ability to make arithmetic computations using whole numbers, fractions and
decimals.
Ability to compute rates, ratios and percentages.
Ability to calculate volumes, grades, elevations, etc. for projects.
Ability to use scales to scale plans, maps, elevations, etc.
General knowledge of computer operations and software programs, including
Word and Excel.
Knowledge of municipal public works maintenance operations including streets,
sewer and parks maintenance, shop and equipment repairs.
Ability to interpret plans and specifications for construction projects.
General knowledge of equipment and products utilized in Department.
Knowledge of MNDOT, State, County and local laws and ordinances.
Knowledge of OSHA rules and regulations.
Knowledge of the “Employee Right to Know – Material Safety Data Sheets and
Information”.
Knowledge of GIS mapping and engineering for construction projects.
Ability to be available evenings and weekends to respond to and assess off-hour
work requirements of department, including weather related conditions.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Minnesota Class D Drivers License or become so licensed within 6 months of
employment.
October 2022 4
In compliance with the American with Disabilities Act the following represents the Physical
and Environmental Demands: The position requires an equal amount of time spent
standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to
ten (10) pounds is regularly required, with a maximum of one hundred (100) pounds
occasionally required. Climbing, stooping, kneeling, crouching, crawling, twisting, and
bending are sometimes required. Repetitive movements of the hands are sometimes
required. Audio, visual, and verbal functions are essential functions to performing this
position. While performing the duties of this job, the employee frequently works in outdoor
weather conditions. The employee occasionally works near moving mechanical parts; in
high, precarious places; and is frequently exposed to fumes or airborne particles, toxic or
caustic chemicals, and risk of electrical shock. The employee is occasionally exposed to
wet and/or humid conditions, extreme heat; and vibration.
October 2022 5
_____________________________________________________________________
POSITION TITLE: Director of Public Works
DEPARTMENT: Public Works
ACCOUNTABLE TO: City Administrator
SUPERVISES: City Engineer, Light Equipment Operator, Shop
Technician, Utilities Lead Supervisor, Utility
Operator, Seasonal Public Works Employees
_____________________________________________________________________
OBJECTIVE AND SCOPE
Responsible for planning, organizing, directing and coordinating the construction, operation and
maintenance of Streets, Parks, Water, Sanitary Sewer, and Storm Sewer facilities, including lift
stations, ponds, wells, and water towers.
ESSENTIAL FUNCTIONS OF THE POSITION
A. Serves as Director of Public Works
1. Must be able to work cooperatively with others, even during emergencies and
challenging situations, maintain a positive work attitude, and not negatively impact
the morale of others.
2. Must maintain an attitude of respect and professionalism at all times.
B. Oversees Streets and Parks.
1. Plans, directs, and oversees the maintenance of municipal streets and parks
including scheduling of patching, snow and ice removal, storm water pipes,
ditches, and wetland systems, and sweeping of City streets and parking lots.
2. Ensures proper and timely maintenance of traffic signal systems.
3. Ensures proper maintenance and operations of all equipment and buildings.
C. Oversees Utility Divisions
January 2013 1
1. Coordinates and oversees the activities of the Utility division, including the
operation and maintenance of the City’s drinking water and sanitary sewer
systems, including water tower painting, replacement of pumps, lift station
systems, inflow/infiltration control and database management.
D. Budget and Planning Responsibilities
1. Coordinates preparation of the 5-year Capital Improvement Program related to
utilities and equipment purchases.
2. Ensures approved equipment and utility projects in the CIP that are completed on
time and on budget.
3. Develops, administers, and monitors the annual public works operating budgets.
4. Prepares and implements long range plans for the Department.
5. Provides leadership in efforts to streamline, improve, and seek continuous
improvements.
E. Project and Program Management
1. Coordinates Safety Programs including mandated OSHA training and
certification, equipment safety inspections, development and documentation of
department standard operating procedures, coordination of monthly department
safety program meetings, oversees department policies, procedures, and practices
to ensure safety and efficiency.
2. Responsible for maintenance of the City’s emergency preparedness
communications systems, including emergency generators, radios, alarms, and
outdoor warning sirens.
3. Coordinates planning and response for emergency management for the
Department and works closely with the Emergency Management Director to
prepare and respond to emergencies and critical events.
4. Monitors department operations to ensure compliance with applicable laws,
regulations, rules, policies, and ordinances.
5. Consults with staff on operations to determine work progress, changing priorities,
problems, hazards, safety, and materials and equipment needs.
6. Responsible for maintenance of complete and accurate department records.
7. Receives, investigates, and responds to resident concerns and complaints in a
timely manner.
January 2013 2
F. Serve as Committee Representative
1. Represents City in intergovernmental matters, including MnDOT, Hennepin
County, Metropolitan Council and other agencies of Local, State, County or
Federal government.
2. Attends City Council meetings and other meetings as requested.
G. Performs other duties as apparent or assigned
SUPERVISORY RESPONSIBILITIES
Supervises employees in the Department either directly or through subordinate supervisors.
Responsible for the overall direction, coordination, and evaluation of this unit. Carries out
supervisory responsibilities in accordance with the City's policies and applicable laws.
Responsibilities include interviewing; training; planning, assigning, and directing work; evaluating
performance; rewarding; disciplining; suspending; transferring; adjusting grievances; addressing
complaints and resolving problems of employees. Responsibilities also include the ability to
effectively recommend: hiring, promoting, demoting, and discharging of employees.
EDUCATION and/or EXPERIENCE
Bachelor's of Science (B.S.) Degree in Civil Engineering, seven years of progressively
responsible related municipal experience and/or training; or equivalent combination of education
and experience.
OTHER KNOWLEDGE, SKILLS AND ABILITIES
Ability to read and interpret documents such as safety rules, operating and maintenance
manuals, technical and procedure manuals.
Ability to prepare reports and correspondence.
Ability to give presentations before City Council, other agencies, groups of customers;
and employees.
Ability to maintain records, complete forms, and prepare reports.
Ability to create and analyze statistical data.
Ability to communicate effectively with other staff, elected and appointed officials,
consultants, regulatory agencies, contractors, media, and the general public.
Considerable ability to determine short and long-term goals and establish procedures.
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios and percentages.
Ability to calculate volumes, grades, elevations, etc. for projects.
Ability to use scales to scale plans, maps, elevations, etc.
General knowledge of computer operations and software programs, including Word and
Excel.
January 2013 3
Knowledge of municipal public works maintenance operations including streets, sewer
and parks maintenance, shop and equipment repairs.
Ability to interpret plans and specifications for construction projects.
General knowledge of equipment and products utilized in Department.
Knowledge of MNDOT, State, County and local laws and ordinances.
Knowledge of OSHA rules and regulations.
Knowledge of the “Employee Right to Know – Material Safety Data Sheets and
Information”.
Knowledge of GIS mapping and engineering for construction projects.
Ability to be available evenings and weekends to respond to and assess off-hour work
requirements of department, including weather related conditions.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Minnesota Class D Drivers License or become so licensed within 6 months of employment.
In compliance with the American With Disabilities Act the following represents the
Physical and Environmental Demands: The position requires an equal amount of time spent
standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to ten
(10) pounds is regularly required, with a maximum of one hundred (100) pounds occasionally
required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are
sometimes required. Repetitive movements of the hands are sometimes required. Audio, visual,
and verbal functions are essential functions to performing this position. While performing the
duties of this job, the employee frequently works in outdoor weather conditions. The employee
occasionally works near moving mechanical parts; in high, precarious places; and is frequently
exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock.
The employee is occasionally exposed to wet and/or humid conditions, extreme heat; and
vibration.
January 2013 4
City of Shorewood Council Meeting Item
5C
Title/Subject: Approve SCEC Landscaping Expenditure
Meeting Date: October 11, 2022
MEETING
Prepared by: Twila Grout, Park and Rec Director
TYPE
Regular
Reviewed by: Ed Shukle, Interim City Administrator
Meeting
Attachment: Quote from Mangold Horticulture
Photos of Shrubs
Background: This past spring the Shorewood Community & Event Center exterior was
painted, and we have received great compliments on the painting. To even make the
center look better the creeping juniper shrubs in front of the building need replacing and
the brush along the walkway needs to be removed and replaced with fresh looking
shrubs.
Staff reached out to two landscape companies and Mangold Horticulture who provides
landscape services to the community center from spring through fall. Mangold
Horticulture is the only company that provided a quote.
Action Requested: Staff recommends the City Council approve the quote from
Mangold Horticulture to remove the old shrubs and plant new shrubs.
Approval requires a simple majority.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
MEMORANDUM
Item 6A1
Regular Meeting
Date:October 4, 2022
From:Dan Donayre, Natural Resources Project Manager
Subject:Shorewood Stream Restoration
BMI Project No.: 0C1.127231
We have beenexploringthe possibility ofrestoring a stream reach that lies within Freeman Park. This is
an intermittent stream haserosional, floodplain connectivitywith bed and bank issues.After an internal
walk of the reach withour natural resource engineers and naturalresourcespecialistwe determinedthat
the reach might be eligiblefor stream credits throughthe Clean Water Actmitigation program.Our
thoughtswere initiallyverified during a field review of the Smithtown Ponds with a Corps of Engineers
Project Manager in 2021.
The first step in determiningif the Army Corpsof Engineers (Corp) will consider the reach acceptable for
themitigationprogram is to submit a Draft Prospectus.During theprocessindevelopingthis document,
we made several field visitsto survey the site and determine which restorationtechniquescould be used
andwherethey could be used.As this process progressed,I was in touch with the Corp Stream Team
giving them periodic updates on ourprogress.InAugustIhadan on-site meeting with theCorps to
review another of ourrestoration sites. They explainedthatthe Wilmington(NC) District and Savana
(GA) Districtstreamexperts were makinga site visit to Minnesotaas a trainingsession for St Paul project
managers. After several conversations, it was decidedthat the group shouldvisit the Shorewood site and
give us an initial overview of theirthoughts before submittalof any documentation.
Being that thestream mitigation program is new in MN, St Paul project managersrely heavilyon the
Wilmington and Savanah Districts for guidance. At theon-site meeting, theserepresentativeswere
extremelyknowledgeableand gave great guidanceassociatedwith this reach and what they are looking
for in aqualitystream restoration. Although this reach meets some of the principalconceptsfor
restoration, there are some major hurdles that the Corps pointed out:
The Smithtown Ponds project willregulate flows within the downstream portionof thereach
where the best locationsfor restorationare located.The measurement for the successof the
restorationand credit releasesis based on bank full events. Withflows beingregulated in this
manner,it is unlikelythat annualbankfullevents will occur.
The upstream portion of the reach is located withina city park. The experiencefrom the southern
districtas that a conservationeasementplaced in parks serving athletic facilities havea high
likelihoodof being encroached upon. For this reason, they discourage mitigation within these
typesof parks.
In order to restore this reach, trees within the surrounding riparian zone will haveto beclearedin
order to complete thereconstructionof the banks and floodplainconnectivity.Once restored, they
are stabilizedusing herbaceousspecies that require light for establishment.The southern districts
have seen smallerequipmentused to restorestreamsin forestedareas, but the issue is the lack of
vegetationestablishmentundera tree canopy that leads to the failure of those projects.
Name:Shorewood StreamRestoration
Date: October 5, 2022
Page: 2
Although the subject stream reach has potentialfor restorationandtheproductionof credits, these three
items make it difficult to achievethe ultimate goal. Thepond design can be modified to allow for bank
full events, but the settingof therestoration and tree clearing lead us to recommend that this project be set
aside. We will continue to locate other areasfor restoration that could producestream or wetland credits
for the city.
Thank you,
Dan Donayre, PWS
Natural Resources Project Manager
6A2
MEETING
TYPE
REGULAR
City of Shorewood Council Meeting Item
Title/Subject: Pavement Management Methodology and Pavement Inventory
Meeting Date: Tuesday, October 11, 2022
Prepared By: Larry Brown, Director of Public Works
Attachments: Pavement Inventory
Background: This item is follow-up information requested by the City Council, related to the
discussion of the condition of the roadways within the Boulder Bridge subdivision and
maintenance methodology regarding timing of bituminous overlays and scheduling of
roadways for reconstruction.
No action is being requested at this time for this item.
The City of Shorewood owns and maintains 52 miles of asphalt pavement. The ownership,
maintenance, and reconstruction of this infrastructure represents one of the most significant
costs that a city incurs. Having an accurate and effective pavement inventory system is critical
to properly managing the investment of pavements.
Each year, in late October, the Public Works Department performs a Pavement Management
Inventory (PMI) utilizing what is known as the PASER - Pavement Surface Evaluation and
Rating System that was developed by Engineers at the University of Wisconsin, Madison.
This system of evaluation has been utilized by many agencies across the nation, to evaluate
and manage pavement inventories.
When addressing PMIs, there are a vast array of programs that range from programs that
equire very intensive data collection, and often time costly processes, to those that are simple
r
to perform with minor processes and costs involved.
There certainly are pros and cons associated with each methodology used. Many of these
inventories involve having technicians count and measure each crack in the asphalt, for
example, as a measure of stress and deterioration. This type of inventory is very laborious
and costly to perform. Other systems include a falling weight which measures the resulting
deflections in the pavement and resultant vibrations through the strata of pavement and
subgrade soils, to evaluate subsurface conditions. Staff is of the opinion that all these
methods lead to very similar, if not identical results.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership. Page 1
Staff opted to draw upon the experience from the engineering departmentfrom the City of
Hopkins. Hopkins had contracted to have a soils testing firm evaluate every roadway utilizing
at “Dynamic hammer”and sensors. The result was avery sophisticated (and expensive)
model of exactly what was occurring with the structure of every roadway. Certainly, this was a
very valuable tool. However, it was later discovered that the data obtained had a very limited
shelf life, as each year thenormal frost cycles of winter took their toll and changed the
subgrade condition. To paraphrase the City Engineer at the time, “PMI programs, such as
PASER, result in the same or similar answer that that the sophisticated programs arrive at, and
is a system that is far less expensive, is easily understood by staff, City Councils, and the
public, and comparatively can be updated easily.
Very simply, under the PASER Method, each pavement is rated on condition from a rating of 1
to 10. While the method of evaluation is a detailed review, the cover of the process is a great
summary of the result, as shown below:
Ultimately, the question becomes, how is this data used once pavements have been rated? In response, the
City of Shorewood has previously considered and approved what is known as the Pavement Reconstruction
Decision Matrix, as shown below.
The City has adopted a goal of keeping our pavements at a PMI index of 4 or greater. Having stated that, this
really reflects not only a maintenance goal, but ultimately a financial commitment to the future of the
infrastructure.
The charts below demonstrate various aspects of maintaining pavements in a routine performing minimal
maintenance and fixing the “worst first” approach, over time.
Chart 1 below depicts the impact on the service life for pavements that are maintained regularly with
sealcoating and bituminous overlay, versus performing minimal maintenance.
Chart 1
In addition to extending out the service life of the pavement, by performing the required sealcoating and
overlays, the overall impacts of the costs are more effective, dollar for dollar.
Chart 2
Chart 3 below depicts the common remedies versus pavement conditions.
Chart 3
The following charts are the current pavement inventory. While the two sets of data are the
same data, thefirst set is sorted by roadway name, and the second set is sorted by the 2021
(latest) pavement rating.
Council may note that the Boulder Bridge roadways, excepting Boulder Circle, is at a current
rating of 7. Therefore, these have not been slated in the 5-year CIP. Boulder Circle has had
extreme construction activity in the area and City Staff is working with the builder for remedy
for the recent damage caused by their construction.
Staff will answer any questions regarding this at the City Council meeting.
PAVEMENT RATINGS SORTED BY STREET NAME
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)WidthDia.RadAreaAreaExist.Date 20052006200820092010201120122014201520162018201920202021
FTFTCir.IslandSFSYCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
3rd Avenue Christmas Lake RoadExcelsior city limits400 22.08,800 978 None1970 77777777777666
Academy Avenue Yellowstone TrailGrant Street650 28.018,200 2,022 None1972 87766676610101099
Afton Road Smithtown RoadCathcart Drive990 22.021,780 2,420 Bit1970 4444410109887766
Alexander Lane Strawberry LaneCul-de-sac310 20.0962712,862 1,429 Sur2013 10710101099
Amlee Road Manitou LaneCul-de-sac750 25.05421,039 2,338 None1970 444444333333310
Anthony Terrace Vine StreetCul-de-sac260 22.0588,361 929 None1972 66666776667767
Apple Road Mill StreetSouth city limits (Chan)1,730 26.044,980 4,998 None1972 771099999998888
Arbor Creek Lane Grant Lorenz RoadCul-de-sac W440 28.07016,167 1,796 Sur2005 101010101010109999888
Ayrshire Ln Smithtown RdBentgrass Way852 24.020,448 2,272 Sur2018 10101010
Barrington Way Excelsior BoulevardCul-de-sacs (2)2004 PRIVATE
Bayswater Road Minnetonka BoulevardDead End1,050 22.523,625 2,625 Sur1982 77666777677666
Bentgrass Way West Cul-de-sacClub Valley Road2,475 24.08865,479 7,275 Sur2018 10101010
Bentgrass Way Club Valley RoadEast Cul-de-sac878 24.08827,151 3,017 Sur2015 10101010
Beverly Drive Cathcart DriveCul-de-sac1,180 22.06028,786 3,198 Bit1972 655510987776666
Birch Bluff Road Grant Lorenz RoadEureka Road2,280 21.047,880 5,320 None1970 86676667664101010
Birch Bluff Road Eureka RoadTonka Bay city limits730 22.016,060 1,784 None1972 55576667664101010
Blue Ridge Lane Lake Virginia DriveLake Virginia Drive900 22.019,800 2,200 None1972 641099988777777
Boulder Bridge Drive Smithtown RoadSmithtown Road3,030 19.559,085 6,565 Sur1978 77777777777777
Boulder Bridge Lane Boulder Bridge DriveBoulder Bridge Lane300 19.55,850 650 Sur1983 77777777777777
Boulder Bridge Lane Boulder Bridge LaneNorth Cul-de-sac400 19.5802712,252 1,361 Sur1983 77777777777777
Boulder Bridge Lane Boulder Bridge DriveCul-de-sacs (2)720 19.5802718,492 2,055 Sur1983 77777777777777
Boulder Circle Boulder Bridge DriveCul-de-sac1,050 22.07026,947 2,994 None1983 44476557777655
Bracketts Road Apple RoadCul-de-sac960 25.024,000 2,667 Cul-Sur1987 77776777777777
Brand Circle Christmas LaneCul-de-sac360 21.0622510,087 1,121 Cul- Sur1972 766666666766610
Brassie Circle Club Valley RoadCul-de-sac126 24.0605,850 650 Sur2015 1010109
Brentridge Drive Howards Point Road (S)Howards Point Road (N)2,107 25.052,675 5,853 D-4121987 87777777776666
Broms Boulevard Old Market RoadVine Hill Road South3,170 29.593,515 10,391 B-6121996 77776777777667
Brynmawr Place Howards Point RoadCul-de-sac1,020 24.0954729,831 3,315 Sur1993 88887777777777
Burlwood Court Shorewood Oaks RoadCul-de-sac555 25.08719,817 2,202 Sur1986 88888888777777
C.R. 19 Frontage Rd ( w )Country Road 19End ( S ) Flooring Store200 24.04,800 533 B-6122005 109999888888877
Cajed Lane Smithtown RoadBeverly Drive780 21.016,380 1,820 Bit1972 555510987777777
Cardinal Drive Murray StreetSouth city limits (Chan)770 21.016,170 1,797 None1972 57777776676101010
Carrie Lane Radisson RoadCul-de-sac1983 PRIVATE
Cathcart Drive Smithtown RoadLRT2,610 22.057,420 6,380 None1972 441099988877777
Charleston Circle Yellowstone TrailCul-de-sac580 22.08017,784 1,976 Sur1986 67766571010109988
Chartwell Hill Old Market RoadCul-de-sac810 23.07222,699 2,522 Sur1984 87777777777777
Chaska Road MayflowerTH 71,100 24.026,400 2,933 None1972 6865557610109988
Chaska Road TH 41Mayflower1,000 24.024,000 2,667 None1972 6865557610109978
Chestnut Court Near Mountain BoulevardCul-de-sac290 23.07511,086 1,232 Sur1986 87667777777777
Chestnut Terrace Near Mountain BoulevardCul-de-sac130 23.0757,406 823 Sur1986 877777777777710
Christmas Lake Point Radisson RoadDead End1972 PRIVATE
Christmas Lake Road 3rd AvenueChristmas Lane2,790 20.055,800 6,200 None1970 87666776677665
Christmas Lane W Christmas Lake RoadDead End W300 16.04,800 533 None1970 87666776677666
Christmas Lane E Christmas Lake RoadDead End E300 16.04,800 533 None1970 87666777777633
Christopher Road Smithtown RoadCul-de-sac610 22.08018,444 2,049 Bit1989 5557610107777777
Church Road West 62nd StreetCul-de-sac610 21.08618,616 2,068 B-6121971 88777777766665
Clover Lane Minnetonka DriveCul-de-sac290 22.058.59,066 1,007 None1970 867655109887777
Club Lane Smithtown RoadDead End620 12.07,440 827 1972 444765109777777
Club Valley Road Bentgrass WayYellowstone Trail1,717 24.041,208 4,579 Sur2015 1010109
Club Valley Road Yellowstone TrailWood Drive650 22.014,300 1,589 None1965 87765471010108877
Country Club Road Smithtown RoadYellowstone Trail2,330 26.060,580 6,731 None1972 88766677555888
Covington Court Vine Hill RoadCul-de-sac130 23.0757,406 823 Sur1985 77777777777777
Covington Road Radisson RoadOld Market Rd2,784 20.557,072 6,341 None1970 887777667666610
Covington Road Old Market RdVine Hill Rd2,260 22.550,850 5,650 None1970 887777667656610
Deer Ridge Koehnen Circle Cul-de-sac319 32.010,208 1,134 Sur1993 99988888877777
Dellwood Lane Enchanted DriveCul-de-sac590 18.05512,995 1,444 None1973 7766765544761010
Devonshire Circle Knightsbridge RoadLoop1981 PRIVATE
Division Street Excelsior city limitsDead End325 18.05,850 650 None1972 77777766665555
Duck Island No ROADSIsland NO ROADWAYSN/A
Echo Road County Road 19Country Club Road1,960 21.041,160 4,573 None1970 655444764410101010
Edgewood Road Howards Point RoadGrant Lorenz Road3,800 24.793,860 10,429 None1970 8777777765410109
Elbert Point McKinley PlaceCul-de-sac360 23.07512,696 1,411 Sur1988 87667761010109987
Elder Turn Minnetonka DriveCul-de-sac290 17.0587,571 841 None1970 876654109987777
Elmridge Circle Edgewood RoadCul-de-sac230 20.071.58,613 957 None1973 410999999888888
Enchanted Cove Enchanted DriveCul-de-sac150 20.0504,963 551 None1973 7777776644641010
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)WidthDia.RadAreaAreaExist.Date 20052006200820092010201120122014201520162018201920202021
FTFTCir.IslandSFSYCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Enchanted Drive Enchanted LaneCul-de-sac1,600 20.05033,963 3,774 None1973 7777776644641010
Enchanted Lane Minnetrista city limitsShady Island Bridge3,430 18.061,740 6,860 None1973 7766666444771010
Enchanted Point Enchanted LaneDead End1,270 14.017,780 1,976 None1973 AGGREGATE ROADWAY
Eureka Road (North)Smithtown RoadBirch Bluff Road2,750 22.060,500 6,722 None1970 87676557666555
Eureka Road (South)Smithtown RoadState Highway #73,250 21.068,250 7,583 None1972 76671010109887777
Eureka Way Smithtown RoadDead End -- None1972 PRIVATE
Excelsior Boulevard St. Albans Bay RoadManor Road1,553 22.034,166 3,796 None1972 66666777577777
Excelsior Boulevard Manor RoadEast city limits (Deephn)2,132 22.046,904 5,212 None1972 66666777764101010
Fairway Drive Smithtown RoadEnd Cul-de-sac ( n )731 28.020,468 2,274 Sur2003 1010998888888888
Fatima Place Minnetonka BoulevardDead End500 20.054.512,332 1,370 None1972 65544101010988888
Featherie Bay Bentgrass WayCul-de-sac308 24.08813,471 1,497 Sur2015 10101010
Ferncroft Drive Minnetonka BoulevardForest Drive1,230 17.321,279 2,364 None1987 55551010109887777
Forest Drive Minnetonka BoulevardDead End1,000 20.020,000 2,222 None1972 55551010108777777
Frog Island No ROADSIsland NO ROADWAYSN/A
Gales Island NO ROADSIsland NO ROADWAYSN/A
Galpin Lake Road State Highway #7Mayflower Rd/So city limits 2,230 21.046,830 5,203 None1972 57766676676555
Galpin Lane Galpin Lake RoadCul-de-sacNone1972 PRIVATE
Garden Road Minnetonka BoulevardDead End1,240 12.014,880 1,653 None1972 544446543109999
Gideons Lane Glen RoadCul-de-sac1998 PRIVATE
Gillette Curve Minnetonka DriveCul-de-sac640 22.014,080 1,564 None1970 657555444108887
Glen Road County Road 19Manitou Ln1,500 20.030,000 3,333 None1972 444444454433310
Glen Road Manitou LnDead End850 16.013,600 1,511 None1972 444444454433310
Glencoe Road North city limits (Exc)Dead End1,200 18.021,600 2,400 None1972 57776677777777
Goose Island No RoadsIsland NO ROADWAYSN/A
Grant Lorenz Road Smithtown RoadBirch Bluff Road2,930 25.574,715 8,302 None1970 666665475444410
Grant Street Excelsior city limitsDead End600 20.012,000 1,333 None1966 77777677777777
Harding Avenue Wedgewood DriveHarding Lane285 8.02,280 253 Bit1985 654101010101010109888
Harding Lane Harding AvenueCul-de-sac (South)130 30.0889,979 1,109 Bit1985 432101010101010109888
Harding Lane Harding AvenueCul-de-sac (North)570 30.08823,179 2,575 Bit1988 432101010101010109888
High Pointe Road State Highway #7Cul-de-sac (North)2003 PRIVATE
Hillendale Road Mill StreetDead End930 18.04418,260 2,029 None1972 87777777677777
Holly Lane Mill StreetDead End1970 MAINTAINED BY CHANHASSEN
Howards Point Road Edgewood RoadDead End1,300 16.020,800 2,311 None1970 86666667651010109
Howards Point Road Smithtown RoadEdgewood Road4,110 23.094,530 10,503 None1970 8766666665101099
Idlewild Path Rustic WaySuburban Drive660 22.014,520 1,613 None1972 765557664766510
Island View Road Howards Point RoadDead End1972 PRIVATE
Ivy Lane Ferncroft DriveRustic Way700 20.614,420 1,602 None1972 66544101010877777
Kathleen Court Woodside RoadCul-de-sac300 22.058.59,286 1,032 None1977 6666666766101098
Kelsey Drive Smithtown RoadCul-de-sac360 24.0 50 1,17810,603 Sur2000 99999999998877
Kensington Gate Knightsbridge RoadDead End1981 PRIVATE
Knightsbridge Road Manor RoadManor Road1,870 27.751,799 5,755 B-6121881 4766661010988887
Lafayette Avenue Excelsior city limitsDead End1971 MAINTAINED BY EXCELSIOR
Lagoon Drive Enchanted LaneDead End1973PRIVATE
10101099999998888
Lake Linden Court Yellowstone TrailCul-de-sac672 24.010023,978 2,664 Sur2003
Lake Linden Drive Yellowstone TrailState Highway #71,550 26.040,300 4,478 None1999 8877778765510109
Lake Virginia Drive Smithtown RoadDead End1,570 21.032,970 3,663 None1972 55555441010108877
Lakeway Terrace Minnetonka BoulevardCul-de-sac1,200 22.56029,826 3,314 None1972 6655551010877777
Lawtonka Drive Timber LaneCul-de-sac550 24.07617,734 1,970 Sur1992 87777777777777
Lee Circle Birch Bluff RoadCul-de-sac240 22.15,304 589 None1970 88888887777777
Lilac Lane Mill StreetDead End1,070 22.824,396 2,711 2 Sur 1/2 No1972 76555765577765
Linwood Road Minnetonka BoulevardDphn city limits217 20.04,340 482 None1972 MAINTAINED BY DEEPHAVEN
Mallard Lane Wedgewood DriveCul-de-sac430 29.59720,071 2,230 Bit1974 81010101010109999988
Manitou Lane Amlee RoadGlen Road360 21.57,740 860 None1970 333333333333310
Mann Lane Eureka RoadSeamans Drive660 21.013,860 1,540 None1972 644755476510101010
Manor Road Excelsior BoulevardSt. Albans Bay Road950 20.719,638 2,182 None1972 610998887677777
Manor Road St. Albans Bay RoadEast city limits (Dphn)3,650 20.775,555 8,395 None1972 610998887677766
Maple Avenue Strawberry LaneDead End400 14.05,600 622 None1972 AGGREGATE ROADWAY
Maple Leaf Circle Shorewood Oaks DriveCul-de-sac300 26.08613,606 1,512 Sur1985 88888887777777
Maple Ridge Lane Lake Virginia DriveCul-de-sac260 20.063.68,375 931 None1972 88777778888877
Maple Street Lake Linden Dr.End East450 22.09,900 1,100 None1972 54654444444444
Maple View Court Eureka RoadCul-de-sac660 22.010014,520 1,613 Sur1997 10101099999988888
Marsh Point Drive Smithtown Rd (E Ent) Smithtown Rd. (W Ent)2,549 28.071,372 7,930 Sur1995 98888888887777
Marsh Pointe Circle Marsh Point DriveEnd Cul-de-sac ( n )291 28.0100208,148 905 Sur1995 99888888887777
Marsh Pointe Court Marsh Point DriveEnd Cul-de-sac ( n )496 28.01002013,888 1,543 Sur1995 99888888887777
Mary Lake Trail Country Club RoadCul-de-sac999 32.010031,968 3,552 Sur1999 99999998888888
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)WidthDia.RadAreaAreaExist.Date 20052006200820092010201120122014201520162018201920202021
FTFTCir.IslandSFSYCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Mayflower Road Chaska RoadGalpin Lake Road660 22.614,916 1,657 None1972 8765557710109888
McKinley Circle McKinley CourtCul-de-sac260 23.07510,396 1,155 Sur1987 87666661010108777
McKinley Court Vine Hill RoadCul-de-sac890 23.07524,886 2,765 Sur1987 8766777710108877
McKinley Place (North)Near Mountain BoulevardCul-de-sac560 23.07517,296 1,922 Sur1988 876677777108878
McKinley Place (South)Near Mountain BoulevardCul-de-sac600 23.07518,216 2,024 Sur1988 877777777108877
McLain Road Minnetonka DriveCul-de-sac400 20.06211,018 1,224 None1970 867654410998888
Meadowview Road Valleywood LaneWild Rose Lane660 21.514,190 1,577 2010 5437101010101099888
Merry Lane Radisson RoadCul-de-sac770 20.69522,947 2,550 None1972 88888888888777
Mill Street Excelsior city limitsChanhassen city limits1972 COUNTY RD
Minnetonka Blvd.St. Alban's Bay RoadDphn city limits2,990 28.083,682 9,298 None1972 88777887988777
Minnetonka Drive County Road 19Yellowstone Trail2,050 22.045,100 5,011 None1970 810988777787777
Muirfield Circle Old Market RoadOld Market Road2,080 23.047,840 5,316 Sur1986 88778877877777
Murray Court Murray StreetCul-de-sac450 23.510118,583 2,065 Bit1993 88877887787766
Murray Street Galpin Lake RoadDead End1,790 20.737,053 4,117 Bit1972 78766777776666
Murry Hill Road Chanhassen City LimitChaska Road520 24.012,480 1,387 None1970 5755577710108888
Near Mountain Boulevard Vine Hill RoadSouth city limits (Chan)2,255 30.067,650 7,517 Sur1989 887777767766610
Nelsine Drive Eureka RoadCul-de-sac460 20.273.513,533 1,504 None1971 433710101010988887
Niblick Alcove Club Valley RoadCul-de-sac451 24.08816,903 1,878 Sur2015 1010109
Noble Road Grant Lorenz Road670' West670 24.016,080 1,787 Bit1993 87777767777666
Noble Road 670' WestEdgewood Road2,530 21.07056,977 6,331 Sur1995 98777778887777
Oak Leaf Trail Shorewood Oaks DriveShorewood Oaks Drive1,500 26.09646,235 5,137 Sur1985 88777777766666
Oak Ridge Circle Grant Lorenz RoadCul-de-sac420 26.378.815,920 1,769 None1971 66666657661010109
Oakview Court Chaska RoadCul-de-sac188 24.0809,536 1,060 Sur2003 1010999999997877
Old Market Road State Highway #7Covington Road2,400 31.575,600 8,400 1991 777677667666610
Orchard Circle Eureka RoadCul-de-sac150 24.597.511,137 1,237 Bit1978 66676557777777
Park Lane Eureka RoadEnd Road (w)901 32.028,832 3,204 Sur2000 99999988877777
Park Street Glencoe RoadPleasant Avenue917 22.020,174 2,242 None1972 887777877109988
Parkview Lane Suburban DriveCul-de-sac 417 28.05011,676 1,297 Sur2005 1010101010101010999988
Peach Circle Strawberry LaneCul-de-sac440 25.04012,256 1,362 Bit1989 87666657665444
Pine Bend Howards Point RoadHowards Point Road990 22.522,275 2,475 1972 88888877776666
Pleasant Avenue Yellowstone TrailState Highway #7580 21.012,180 1,353 None1970 876666109877777
Pond View Drive Park Lane (E Ent)Park Lane (W Ent)- - 2000 PRIVATE
Prestwick Ct Bentgrass WayLoop1,118 24.026,832 2,981 Sur2018 10101010
Radisson Entrance Radisson Inn RoadCul-de-sac616 20.691.519,262 2,140 None1972 87655761010108888
Radisson Inn Road Covington RoadRadisson Entrance1,780 21.037,380 4,153 None1972 777667666655510
Radisson Road Old Market RdCovington Road1,350 29.539,825 4,425 B-6181972 877667777777710
Radisson Road Covington RoadChristmas Lake Road2,410 14.033,740 3,749 None1972 777667767776610
Rampart Court Wood DriveCul-de-sac100 25.0787,276 808 Bit1990 65554477777777
Regents Walk Knightsbridge Road (E Ent)Knightsbridge Road (W Ent)1978 PRIVATE
Ridge Point Circle Country Club RoadCul-de-sacBit1987 PRIVATE
Ridge Road Covington RoadDead End1972 PRIVATE
Riviera Lane Yellowstone TrailCul-de-sac900 20.07222,069 2,452 None2018 547654476610101010
Rustic Way Forest DriveSuburban Drive1,180 23.527,730 3,081 None1972 55555101010987777
Rustic Way Sunset LaSuburban Drive190 23.54,465 496 None1972 55555101010987766
Sams Way -366 - 1972 PAPER STREET
Seamans Drive Yellowstone TrailMann Lane1,800 19.034,200 3,800 None1972 444555477644410
Shady Hills Alley Shady Hills RoadBroms Boulevard1,850 16.530,525 3,392 None1972 55557655777777
Shady Hills Circle Shady Hills RoadShady Hills Road1,555 24.538,098 4,233 1972 466677655109999
Shady Hills Road Vine Hill RoadShady Hills Alley1,330 24.031,920 3,547 Bit1972 655576510997777
Shady Island Circle Shady Island RoadShady Island Road1,020 20.020,400 2,267 Bit1973 7766766655751010
Shady Island Point Shady Island CircleDead End360 12.04,320 480 None1973 5555765555551010
Shady Island Road Shady Island BridgeDead End (lift Overlaid)1,500 21.031,500 3,500 None1973 6666666555551010
Shady Island Trail Shady Island CircleDead End300 11.03,300 367 None1973 7777766665761010
Shady Lane Shady Hills RoadCul-de-sac215 24.569.29,027 1,003 None1972 666666510987777
Shore Road Radisson Inn RoadDead End625 19.512,188 1,354 None1972 776576610988888
Shorewood Lane Smithtown RoadCul-de-sac840 30.025,200 2,800 Bit2018 446544775410101010
Shorewood Oaks Drive Strawberry LaneState Highway #72,240 26.058,240 6,471 Sur1985 88888888777777
Sierra Circle Silver Lake TrailCul-de-sac500 27.57217,819 1,980 Sur1989 87777766777777
Silver Lake Trail Sweetwater CurveNear Mountain Boulevard1,195 28.534,058 3,784 Sur1989 76667766777666
Smithtown Circle Smithtown RoadCul-de-sac130 24.099.310,860 1,207 Bit1979 87554437766666
Smithtown Lane Smithtown RoadCul-de-sac600 15.09,000 1,000 Bit1972 543101010109888877
Smithtown Road CR No. 19LRT Trail4,090 30.0122,700 13,633 None2005 109888888888877
Smithtown Road LRTGrant Lorenz Road1,420 30.042,600 4,733 None2005 109888888888777
Smithtown Road Grant Lorenz RoadHowards Point Road3,950 30.0118,500 13,167 None2005 109888888888777
Smithtown Road Howards Point RoadBoulder Bridge Dr w1,920 30.057,600 6,400 Bit2005 109888888888877
Smithtown Road Boulder Bridge Dr wSouth city limits (Vict)1,250 30.037,500 4,167 None2005 109888888888777
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)WidthDia.RadAreaAreaExist.Date 20052006200820092010201120122014201520162018201920202021
FTFTCir.IslandSFSYCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Smithtown Way Smithtown Rd Cul-de-sac (s)897 25.022,425 2,492 Sur1995 109888888888887
Spencer Lane Minnetonka BoulevardMinntonka Blvd2004 PRIVATE
Spray Island NO ROADSIsland NO ROADWAYS
Spring Circle Excelsior BoulevardCul-de-sac1994 PRIVATE
Spruce Hill Court Yellowstone TrailCul-de-sac670 22.09621,975 2,442 B-6121992 87666666667777
St. Albans Bay Circle St. Albans Bay RoadCul-de-sac1994 PRIVATE
St. Albans Bay Road Excelsior BoulevardSt Albans Bay Cir1,730 21.737,541 4,171 None1972 610987777777777
St. Albans Bay Road Manor RoadMinnetonka Blvd1,870 28.052,360 5,818 None1972 66666777777777
Star Circle Star LaneCul-de-sac130 24.754.55,543 616 Bit1974 43374331010109999
Star Lane Smithtown RoadCul-de-sac730 24.692.524,675 2,742 Bit1974 43374331010109999
Stratford Place Apple RoadCul-de-sac710 23.573.620,937 2,326 B-6121978 5755101099998888
Strawberry Circle Cathcart DrCul-de-sac (e)1985 PRIVATE
Strawberry Court Strawberry LaneCul-de-sac700 25.09624,735 2,748 Sur1991 88777767765555
Strawberry Lane Smithtown RoadWest 62nd Street2,650 22.058,300 6,478 None1995 87655557775555
Suburban Drive Rustic WaySt. Albans Bay Road2,600 19.550,700 5,633 None1972 710999999777777
Summit Avenue Murray Hill RoadSouth city limits (Chan)940 12.711,938 1,326 Bit1972 476547666610101010
Sunnyvale Lane Meadowview LaneEureka Road650 23.515,275 1,697 None1970 44474331010109998
Sussex Place Knightsbridge RoadCul-de-sac1981 PRIVATE
Sweetwater Circle Sweetwater CurveCul-de-sac460 23.57515,226 1,692 Sur1986 77667777777777
Sweetwater Court Sweetwater CurveCul-de-sac110 23.5757,001 778 Sur1990 776677777776610
Sweetwater Curve Covington RoadCul-de-sac4,130 27.2112,336 12,482 Sur1990 776677777777710
Sylvan Lane Wild Rose LaneCul-de-sac260 19.8587,789 865 None1970 66676667777777
Teal Circle Wedgewood DriveCul-de-sac160 29.597.712,213 1,357 None1974 41010101010109999999
Tee Trail Yellowstone TrailWood Drive360 24.08,640 960 None1972 655555109877777
Tiffany Lane Radisson RoadLoop1982 PRIVATE
Timber Lane Smithtown RoadCul-de-sac1,730 19.06235,888 3,988 None1992 5565556101098777
Valleywood Circle Valleywood LaneCul-de-sac500 23.011,500 1,278 None1970 433744310101010999
Valleywood Lane Eureka RoadDead End1,310 21.027,510 3,057 None1970 433744310101010999
Vine Hill Road State Highway #7South city limits (Chan)7,300 15.1110,230 12,248 None1985 6533710109988777
Vine Ridge Road Covington RoadConvington Road2,150 29.262,780 6,976 Sur1972 77777777777777
Vine Street Manor RoadEast city limits (Dphn)800 20.616,480 1,831 None1984 87777777777777
Virginia Cove Smithtown Rd Cul-de-sac ( e )917 28.010025,676 2,853 Sur2006 99999999999888
Waterford Circle Waterford PlaceCul-de-sac360 23.07512,696 1,411 Sur1984 87777777777777
Waterford Court Old Market RoadWaterford Ct. ( Loop )1,918 28.053,704 5,967 Sur1994 88777777777777
Waterford Place Old Market RoadVine Hill Road2,490 24.059,760 6,640 Sur1984 88777777777777
Wedgewood Drive Smithtown Road LRT Trail935 29.527,583 3,065 Bit1972 41010101010109999888
Wedgewood Drive LRT TrailCul-de-sac1,860 29.554,870 6,097 None1972 41010101010109999888
West 62nd Street Cathcart DrStrawberry Lane1,330 24.031,920 3,547 None1970 865555555576610
West 62nd Street Cathcart DrDead End1,320 16.021,120 2,347 None1972 865555555577610
West Lane Rustic WayGarden Road790 12.59,875 1,097 None1970 64444754477766
Whitney Circle Near Mountain BoulevardCul-de-sac290 23.57511,231 1,248 Sur1988 88777766777777
Wild Rose Lane Grant Lorenz RoadMeadowview Ln2,310 22.050,820 5,647 None1970 44475557767666
Wild Rose Lane Meadowview LaneEureka Road654 24.015,696 1,744 Sur2010 4447101010101099999
Wiltsey Lane Pleasant AvenueCul-de-sac520 17.010016,690 1,854 None1972 AGGREGATE ROADWAY
Wood Drive State Highway #7Cul-de-sac1,440 25.01002243,470 4,830 None1990 7676551010997777
Wood Duck Circle Smithtown RoadCul-de-sac900 25.06425,715 2,857 None1980 4754441010987777
Wooden Cleek Drive Smithtown RoadBentgrass Way616 24.067.718,382 2,042 Sur2015 10101010
Woodend Place St Albans Bay RoadForest Drive340 20.56,970 774 None1972 87666777777766
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)WidthDia.RadAreaAreaExist.Date 20052006200820092010201120122014201520162018201920202021
FTFTCir.IslandSFSYCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Woodside Lane Woodside RoadCul-de-sac240 30.07511,616 1,291 None1972 6666665764441010
Woodside Road Howards Point RoadCul-de-sac2,900 18.052,200 5,800 None1972 6666665755441010
Yellowstone Trail Seamans DrAcademy Avenue 6,700 22.0147,400 16,378 None1970 65761010109998877
Reutiman Ln Eureka RdParking Lot Dead end 66
Freeman Park Lot Park LaneDead end 685,4056,168,645 88
East Water Tower Old Market RoadDead End 77
Silverwood Park Lot Parking Lot 77
Southshore Community Park Parking Lot 77
Carhcart Park Lot Parking Lot 77
Public Works Lot Parking Lot 76
Public Works Lot Parking Lot 76
Public Works Lot Parking Lot 76
umber of Cul-de-sacs 84
LEGEND
Newly Constructed =N
Deferred =D
Reconstruct =R PARTIAL
Reclaim =M PARTIAL
Overlay =O
YEAR PRIOR
Sealcoat =S YEAR PRIOR
Private or No Roads
Aggregate Road
Private Aggregate Rd
NOTES
PAVEMENT RATINGS SORTED BY 2021 RATING
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Christmas Lane E Christmas Lake RoadDead End E300 None1970 87666777777633
Maple Street Lake Linden Dr.End East450 None1972 54654444444444
Peach Circle Strawberry LaneCul-de-sac440 Bit1989 87666657665444
Boulder Circle Boulder Bridge DriveCul-de-sac1,050 None1983 44476557777655
Christmas Lake Road 3rd AvenueChristmas Lane2,790 None1970 87666776677665
Church Road West 62nd StreetCul-de-sac610 B-6121971 88777777766665
Division Street Excelsior city limitsDead End325 None1972 77777766665555
Eureka Road (North)Smithtown RoadBirch Bluff Road2,750 None1970 87676557666555
Galpin Lake Road State Highway #7Mayflower Rd/So city limits 2,230 None1972 57766676676555
Lilac Lane Mill StreetDead End1,070 2 Sur 1/2 No1972 76555765577765
Strawberry Court Strawberry LaneCul-de-sac700 Sur1991 88777767765555
Strawberry Lane Smithtown RoadWest 62nd Street2,650 None1995 87655557775555
3rd Avenue Christmas Lake RoadExcelsior city limits400 None1970 77777777777666
Afton Road Smithtown RoadCathcart Drive990 Bit1970 4444410109887766
Bayswater Road Minnetonka BoulevardDead End1,050 Sur1982 77666777677666
Beverly Drive Cathcart DriveCul-de-sac1,180 Bit1972 655510987776666
Brentridge Drive Howards Point Road (S)Howards Point Road (N)2,107 D-4121987 87777777776666
Christmas Lane W Christmas Lake RoadDead End W300 None1970 87666776677666
Manor Road St. Albans Bay RoadEast city limits (Dphn)3,650 None1972 610998887677766
Murray Court Murray StreetCul-de-sac450 Bit1993 88877887787766
Murray Street Galpin Lake RoadDead End1,790 Bit1972 78766777776666
Noble Road Grant Lorenz Road670' West670 Bit1993 87777767777666
Oak Leaf Trail Shorewood Oaks DriveShorewood Oaks Drive1,500 Sur1985 88777777766666
Pine Bend Howards Point RoadHowards Point Road990 1972 88888877776666
Rustic Way Sunset LaSuburban Drive190 None1972 55555101010987766
Silver Lake Trail Sweetwater CurveNear Mountain Boulevard1,195 Sur1989 76667766777666
Smithtown Circle Smithtown RoadCul-de-sac130 Bit1979 87554437766666
West Lane Rustic WayGarden Road790 None1970 64444754477766
Wild Rose Lane Grant Lorenz RoadMeadowview Ln2,310 None1970 44475557767666
Woodend Place St Albans Bay RoadForest Drive340 None1972 87666777777766
Anthony Terrace Vine StreetCul-de-sac260 None1972 66666776667767
Blue Ridge Lane Lake Virginia DriveLake Virginia Drive900 None1972 641099988777777
Boulder Bridge Drive Smithtown RoadSmithtown Road3,030 Sur1978 77777777777777
Boulder Bridge Lane Boulder Bridge DriveBoulder Bridge Lane300 Sur1983 77777777777777
Boulder Bridge Lane Boulder Bridge LaneNorth Cul-de-sac400 Sur1983 77777777777777
Boulder Bridge Lane Boulder Bridge DriveCul-de-sacs (2)720 Sur1983 77777777777777
Bracketts Road Apple RoadCul-de-sac960 Cul-Sur1987 77776777777777
Broms Boulevard Old Market RoadVine Hill Road South3,170 B-6121996 77776777777667
Brynmawr Place Howards Point RoadCul-de-sac1,020 Sur1993 88887777777777
Burlwood Court Shorewood Oaks RoadCul-de-sac555 Sur1986 88888888777777
C.R. 19 Frontage Rd ( w )Country Road 19End ( S ) Flooring Store200 B-6122005 109999888888877
Cajed Lane Smithtown RoadBeverly Drive780 Bit1972 555510987777777
Cathcart Drive Smithtown RoadLRT2,610 None1972 441099988877777
Chartwell Hill Old Market RoadCul-de-sac810 Sur1984 87777777777777
Chestnut Court Near Mountain BoulevardCul-de-sac290 Sur1986 87667777777777
Christopher Road Smithtown RoadCul-de-sac610 Bit1989 5557610107777777
Clover Lane Minnetonka DriveCul-de-sac290 None1970 867655109887777
Club Lane Smithtown RoadDead End620 1972 444765109777777
Club Valley Road Yellowstone TrailWood Drive650 None1965 87765471010108877
Covington Court Vine Hill RoadCul-de-sac130 Sur1985 77777777777777
Deer Ridge Koehnen Circle Cul-de-sac319 Sur1993 99988888877777
Elbert Point McKinley PlaceCul-de-sac360 Sur1988 87667761010109987
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Elder Turn Minnetonka DriveCul-de-sac290 None1970 876654109987777
Eureka Road (South)Smithtown RoadState Highway #73,250 None1972 76671010109887777
Excelsior Boulevard St. Albans Bay RoadManor Road1,553 None1972 66666777577777
Ferncroft Drive Minnetonka BoulevardForest Drive1,230 None1987 55551010109887777
Forest Drive Minnetonka BoulevardDead End1,000 None1972 55551010108777777
Gillette Curve Minnetonka DriveCul-de-sac640 None1970 657555444108887
Glencoe Road North city limits (Exc)Dead End1,200 None1972 57776677777777
Grant Street Excelsior city limitsDead End600 None1966 77777677777777
Hillendale Road Mill StreetDead End930 None1972 87777777677777
Ivy Lane Ferncroft DriveRustic Way700 None1972 66544101010877777
Kelsey Drive Smithtown RoadCul-de-sac360 Sur2000 99999999998877
Knightsbridge Road Manor RoadManor Road1,870 B-6121881 4766661010988887
Lake Virginia Drive Smithtown RoadDead End1,570 None1972 55555441010108877
Lakeway Terrace Minnetonka BoulevardCul-de-sac1,200 None1972 6655551010877777
Lawtonka Drive Timber LaneCul-de-sac550 Sur1992 87777777777777
Lee Circle Birch Bluff RoadCul-de-sac240 None1970 88888887777777
Manor Road Excelsior BoulevardSt. Albans Bay Road950 None1972 610998887677777
Maple Leaf Circle Shorewood Oaks DriveCul-de-sac300 Sur1985 88888887777777
Maple Ridge Lane Lake Virginia DriveCul-de-sac260 None1972 88777778888877
Marsh Point Drive Smithtown Rd (E Ent) Smithtown Rd. (W Ent)2,549 Sur1995 98888888887777
Marsh Pointe Circle Marsh Point DriveEnd Cul-de-sac ( n )291 Sur1995 99888888887777
Marsh Pointe Court Marsh Point DriveEnd Cul-de-sac ( n )496 Sur1995 99888888887777
McKinley Circle McKinley CourtCul-de-sac260 Sur1987 87666661010108777
McKinley Court Vine Hill RoadCul-de-sac890 Sur1987 8766777710108877
McKinley Place (South)Near Mountain BoulevardCul-de-sac600 Sur1988 877777777108877
Merry Lane Radisson RoadCul-de-sac770 None1972 88888888888777
Minnetonka Blvd.St. Alban's Bay RoadDphn city limits2,990 None1972 88777887988777
Minnetonka Drive County Road 19Yellowstone Trail2,050 None1970 810988777787777
Muirfield Circle Old Market RoadOld Market Road2,080 Sur1986 88778877877777
Nelsine Drive Eureka RoadCul-de-sac460 None1971 433710101010988887
Noble Road 670' WestEdgewood Road2,530 Sur1995 98777778887777
Oakview Court Chaska RoadCul-de-sac188 Sur2003 1010999999997877
Orchard Circle Eureka RoadCul-de-sac150 Bit1978 66676557777777
Park Lane Eureka RoadEnd Road (w)901 Sur2000 99999988877777
Pleasant Avenue Yellowstone TrailState Highway #7580 None1970 876666109877777
Rampart Court Wood DriveCul-de-sac100 Bit1990 65554477777777
Rustic Way Forest DriveSuburban Drive1,180 None1972 55555101010987777
Shady Hills Alley Shady Hills RoadBroms Boulevard1,850 None1972 55557655777777
Shady Hills Road Vine Hill RoadShady Hills Alley1,330 Bit1972 655576510997777
Shady Lane Shady Hills RoadCul-de-sac215 None1972 666666510987777
Shorewood Oaks Drive Strawberry LaneState Highway #72,240 Sur1985 88888888777777
Sierra Circle Silver Lake TrailCul-de-sac500 Sur1989 87777766777777
Smithtown Lane Smithtown RoadCul-de-sac600 Bit1972 543101010109888877
Smithtown Road CR No. 19LRT Trail4,090 None2005 109888888888877
Smithtown Road LRTGrant Lorenz Road1,420 None2005 109888888888777
Smithtown Road Grant Lorenz RoadHowards Point Road3,950 None2005 109888888888777
Smithtown Road Howards Point RoadBoulder Bridge Dr w1,920 Bit2005 109888888888877
Smithtown Road Boulder Bridge Dr wSouth city limits (Vict)1,250 None2005 109888888888777
Smithtown Way Smithtown Rd Cul-de-sac (s)897 Sur1995 109888888888887
Spruce Hill Court Yellowstone TrailCul-de-sac670 B-6121992 87666666667777
St. Albans Bay Road Excelsior BoulevardSt Albans Bay Cir1,730 None1972 610987777777777
St. Albans Bay Road Manor RoadMinnetonka Blvd1,870 None1972 66666777777777
Suburban Drive Rustic WaySt. Albans Bay Road2,600 None1972 710999999777777
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Sweetwater Circle Sweetwater CurveCul-de-sac460 Sur1986 77667777777777
Sylvan Lane Wild Rose LaneCul-de-sac260 None1970 66676667777777
Tee Trail Yellowstone TrailWood Drive360 None1972 655555109877777
Timber Lane Smithtown RoadCul-de-sac1,730 None1992 5565556101098777
Vine Hill Road State Highway #7South city limits (Chan)7,300 None1985 6533710109988777
Vine Ridge Road Covington RoadConvington Road2,150 Sur1972 77777777777777
Vine Street Manor RoadEast city limits (Dphn)800 None1984 87777777777777
Waterford Circle Waterford PlaceCul-de-sac360 Sur1984 87777777777777
Waterford Court Old Market RoadWaterford Ct. ( Loop )1,918 Sur1994 88777777777777
Waterford Place Old Market RoadVine Hill Road2,490 Sur1984 88777777777777
Whitney Circle Near Mountain BoulevardCul-de-sac290 Sur1988 88777766777777
Wood Drive State Highway #7Cul-de-sac1,440 None1990 7676551010997777
Wood Duck Circle Smithtown RoadCul-de-sac900 None1980 4754441010987777
Yellowstone Trail Seamans DrAcademy Avenue 6,700 None1970 65761010109998877
Apple Road Mill StreetSouth city limits (Chan)1,730 None1972 771099999998888
Arbor Creek Lane Grant Lorenz RoadCul-de-sac W440 Sur2005 101010101010109999888
Charleston Circle Yellowstone TrailCul-de-sac580 Sur1986 67766571010109988
Chaska Road MayflowerTH 71,100 None1972 6865557610109988
Chaska Road TH 41Mayflower1,000 None1972 6865557610109978
Country Club Road Smithtown RoadYellowstone Trail2,330 None1972 88766677555888
Elmridge Circle Edgewood RoadCul-de-sac230 None1973 410999999888888
Fairway Drive Smithtown RoadEnd Cul-de-sac ( n )731 Sur2003 1010998888888888
Fatima Place Minnetonka BoulevardDead End500 None1972 65544101010988888
Harding Avenue Wedgewood DriveHarding Lane285 Bit1985 654101010101010109888
Harding Lane Harding AvenueCul-de-sac (South)130 Bit1985 432101010101010109888
Harding Lane Harding AvenueCul-de-sac (North)570 Bit1988 432101010101010109888
Kathleen Court Woodside RoadCul-de-sac300 None1977 6666666766101098
Lake Linden Court Yellowstone TrailCul-de-sac672 Sur2003 10101099999998888
Mallard Lane Wedgewood DriveCul-de-sac430 Bit1974 81010101010109999988
Maple View Court Eureka RoadCul-de-sac660 Sur1997 10101099999988888
Mary Lake Trail Country Club RoadCul-de-sac999 Sur1999 99999998888888
Mayflower Road Chaska RoadGalpin Lake Road660 None1972 8765557710109888
McKinley Place (North)Near Mountain BoulevardCul-de-sac560 Sur1988 876677777108878
McLain Road Minnetonka DriveCul-de-sac400 None1970 867654410998888
Meadowview Road Valleywood LaneWild Rose Lane660 2010 5437101010101099888
Murry Hill Road Chanhassen City LimitChaska Road520 None1970 5755577710108888
Park Street Glencoe RoadPleasant Avenue917 None1972 887777877109988
Parkview Lane Suburban DriveCul-de-sac 417 Sur2005 1010101010101010999988
Radisson Entrance Radisson Inn RoadCul-de-sac616 None1972 87655761010108888
Shore Road Radisson Inn RoadDead End625 None1972 776576610988888
Stratford Place Apple RoadCul-de-sac710 B-6121978 5755101099998888
Sunnyvale Lane Meadowview LaneEureka Road650 None1970 44474331010109998
Virginia Cove Smithtown Rd Cul-de-sac ( e )917 Sur2006 99999999999888
Wedgewood Drive Smithtown Road LRT Trail935 Bit1972 41010101010109999888
Wedgewood Drive LRT TrailCul-de-sac1,860 None1972 41010101010109999888
Academy Avenue Yellowstone TrailGrant Street650 None1972 87766676610101099
Alexander Lane Strawberry LaneCul-de-sac310 Sur2013 10710101099
Brassie Circle Club Valley RoadCul-de-sac126 Sur2015 1010109
Club Valley Road Bentgrass WayYellowstone Trail1,717 Sur2015 1010109
Edgewood Road Howards Point RoadGrant Lorenz Road3,800 None1970 8777777765410109
Garden Road Minnetonka BoulevardDead End1,240 None1972 544446543109999
Howards Point Road Edgewood RoadDead End1,300 None1970 86666667651010109
Howards Point Road Smithtown RoadEdgewood Road4,110 None1970 8766666665101099
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Lake Linden Drive Yellowstone TrailState Highway #71,550 None1999 8877778765510109
Niblick Alcove Club Valley RoadCul-de-sac451 Sur2015 1010109
Oak Ridge Circle Grant Lorenz RoadCul-de-sac420 None1971 66666657661010109
Shady Hills Circle Shady Hills RoadShady Hills Road1,555 1972 466677655109999
Star Circle Star LaneCul-de-sac130 Bit1974 43374331010109999
Star Lane Smithtown RoadCul-de-sac730 Bit1974 43374331010109999
Teal Circle Wedgewood DriveCul-de-sac160 None1974 41010101010109999999
Valleywood Circle Valleywood LaneCul-de-sac500 None1970 433744310101010999
Valleywood Lane Eureka RoadDead End1,310 None1970 433744310101010999
Wild Rose Lane Meadowview LaneEureka Road654 Sur2010 4447101010101099999
Amlee Road Manitou LaneCul-de-sac750 None1970 444444333333310
Ayrshire Ln Smithtown RdBentgrass Way852 Sur2018 10101010
Bentgrass Way West Cul-de-sacClub Valley Road2,475 Sur2018 10101010
Bentgrass Way Club Valley RoadEast Cul-de-sac878 Sur2015 10101010
Birch Bluff Road Grant Lorenz RoadEureka Road2,280 None1970 86676667664101010
Birch Bluff Road Eureka RoadTonka Bay city limits730 None1972 55576667664101010
Brand Circle Christmas LaneCul-de-sac360 Cul- Sur1972 766666666766610
Cardinal Drive Murray StreetSouth city limits (Chan)770 None1972 57777776676101010
Chestnut Terrace Near Mountain BoulevardCul-de-sac130 Sur1986 877777777777710
Covington Road Radisson RoadOld Market Rd2,784 None1970 887777667666610
Covington Road Old Market RdVine Hill Rd2,260 None1970 887777667656610
Dellwood Lane Enchanted DriveCul-de-sac590 None1973 7766765544761010
Echo Road County Road 19Country Club Road1,960 None1970 655444764410101010
Enchanted Cove Enchanted DriveCul-de-sac150 None1973 7777776644641010
Enchanted Drive Enchanted LaneCul-de-sac1,600 None1973 7777776644641010
Enchanted Lane Minnetrista city limitsShady Island Bridge3,430 None1973 7766666444771010
Excelsior Boulevard Manor RoadEast city limits (Deephn)2,132 None1972 66666777764101010
Featherie Bay Bentgrass WayCul-de-sac308 Sur2015 10101010
Glen Road County Road 19Manitou Ln1,500 None1972 444444454433310
Glen Road Manitou LnDead End850 None1972 444444454433310
Grant Lorenz Road Smithtown RoadBirch Bluff Road2,930 None1970 666665475444410
Idlewild Path Rustic WaySuburban Drive660 None1972 765557664766510
Manitou Lane Amlee RoadGlen Road360 None1970 333333333333310
Mann Lane Eureka RoadSeamans Drive660 None1972 644755476510101010
Near Mountain Boulevard Vine Hill RoadSouth city limits (Chan)2,255 Sur1989 887777767766610
Old Market Road State Highway #7Covington Road2,400 1991 777677667666610
Prestwick Ct Bentgrass WayLoop1,118 Sur2018 10101010
Radisson Inn Road Covington RoadRadisson Entrance1,780 None1972 777667666655510
Radisson Road Old Market RdCovington Road1,350 B-6181972 877667777777710
Radisson Road Covington RoadChristmas Lake Road2,410 None1972 777667767776610
Riviera Lane Yellowstone TrailCul-de-sac900 None2018 547654476610101010
Seamans Drive Yellowstone TrailMann Lane1,800 None1972 444555477644410
Shady Island Circle Shady Island RoadShady Island Road1,020 Bit1973 7766766655751010
Shady Island Point Shady Island CircleDead End360 None1973 5555765555551010
Shady Island Road Shady Island BridgeDead End (lift Overlaid)1,500 None1973 6666666555551010
Shady Island Trail Shady Island CircleDead End300 None1973 7777766665761010
Shorewood Lane Smithtown RoadCul-de-sac840 Bit2018 446544775410101010
Summit Avenue Murray Hill RoadSouth city limits (Chan)940 Bit1972 476547666610101010
Sweetwater Court Sweetwater CurveCul-de-sac110 Sur1990 776677777776610
Sweetwater Curve Covington RoadCul-de-sac4,130 Sur1990 776677777777710
West 62nd Street Cathcart DrStrawberry Lane1,330 None1970 865555555576610
West 62nd Street Cathcart DrDead End1,320 None1972 865555555577610
Wooden Cleek Drive Smithtown RoadBentgrass Way616 Sur2015 10101010
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Woodside Lane Woodside RoadCul-de-sac240 None1972 6666665764441010
Woodside Road Howards Point RoadCul-de-sac2,900 None1972 6666665755441010
Barrington Way Excelsior BoulevardCul-de-sacs (2)2004 PRIVATE
Carrie Lane Radisson RoadCul-de-sac1983 PRIVATE
Christmas Lake Point Radisson RoadDead End1972 PRIVATE
Devonshire Circle Knightsbridge RoadLoop1981 PRIVATE
Duck Island No ROADSIsland NO ROADWAYSN/A
Enchanted Point Enchanted LaneDead End1,270 None1973 AGGREGATE ROADWAY
Eureka Way Smithtown RoadDead EndNone1972 PRIVATE
Frog Island No ROADSIsland NO ROADWAYSN/A
Gales Island NO ROADSIsland NO ROADWAYSN/A
Galpin Lane Galpin Lake RoadCul-de-sacNone1972 PRIVATE
Gideons Lane Glen RoadCul-de-sac1998 PRIVATE
Goose Island No RoadsIsland NO ROADWAYSN/A
High Pointe Road State Highway #7Cul-de-sac (North)2003 PRIVATE
Holly Lane Mill StreetDead End1970 MAINTAINED BY CHANHASSEN
Island View Road Howards Point RoadDead End1972 PRIVATE
Kensington Gate Knightsbridge RoadDead End1981 PRIVATE
Lafayette Avenue Excelsior city limitsDead End1971 MAINTAINED BY EXCELSIOR
Lagoon Drive Enchanted LaneDead End1973PRIVATE
Linwood Road Minnetonka BoulevardDphn city limits217 None1972 MAINTAINED BY DEEPHAVEN
Maple Avenue Strawberry LaneDead End400 None1972 AGGREGATE ROADWAY
Mill Street Excelsior city limitsChanhassen city limits1972 COUNTY RD
Pond View Drive Park Lane (E Ent)Park Lane (W Ent)2000 PRIVATE
Regents Walk Knightsbridge Road (E Ent)Knightsbridge Road (W Ent)1978 PRIVATE
Ridge Point Circle Country Club RoadCul-de-sacBit1987 PRIVATE
Ridge Road Covington RoadDead End1972 PRIVATE
Sams Way 1972366 PAPER STREET
Spencer Lane Minnetonka BoulevardMinntonka Blvd2004 PRIVATE
Spray Island NO ROADSIsland NO ROADWAYS
Spring Circle Excelsior BoulevardCul-de-sac1994 PRIVATE
St. Albans Bay Circle St. Albans Bay RoadCul-de-sac1994 PRIVATE
Strawberry Circle Cathcart DrCul-de-sac (e)1985 PRIVATE
Pavement Rating and Record of Action
Date of Last Revision7/22/2022
Length (1)Exist.Date 20052006200820092010201120122014201520162018201920202021
FTCurbInstall RatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRatingRating
Street Namefromto
Sussex Place Knightsbridge RoadCul-de-sac1981 PRIVATE
Tiffany Lane Radisson RoadLoop1982 PRIVATE
Wiltsey Lane Pleasant AvenueCul-de-sac520 None1972 AGGREGATE ROADWAY
Reutiman Ln Eureka RdParking Lot Dead end 66
Freeman Park Lot Park LaneDead end 88
East Water Tower Old Market RoadDead End 77
Silverwood Park Lot Parking Lot 77
Southshore Community Park Parking Lot 77
Carhcart Park Lot Parking Lot 77
Public Works Lot Parking Lot 76
Public Works Lot Parking Lot 76
Public Works Lot Parking Lot 76
Cul-de-sacs
LEGEND
Newly Constructed =N
Deferred =D
Reconstruct =R PARTIAL
Reclaim =M PARTIAL
Overlay =O YEAR PRIOR
Sealcoat =S YEAR PRIOR
Private or No Roads
Aggregate Road
Private Aggregate Rd