10-24-22 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, OCTOBER 24, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of October 11, 2022 Minutes
B. Approval of the Verified Claims List Claims List
C. Ordinance City Code Supplement S-17 2022 City Clerk/HR Director Memo
Ordinance 594
Resolution 22-099
D. Establishing Polling Places for 2023 City Clerk/HR Director Memo
Resolution 22-100
E. Accept Arctic Fever Donations City Clerk/HR Director Memo
Resolution 22-101
F. Change Order for Silverwood Park City Engineer Memo
Resolution 22-102
G. Interim Administrator Contract Extension City Attorney Memo
H. Approve Excluded Bingo Permit Application City Clerk/HR Director Memo
Resolution 22-103
I. Approve Permanent Appointment of Planning Technician City Clerk/HR Director Memo
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
J. Approve Deadline Extension for Code Compliance Planning Technician Memo
nd
Location: 26580 62 Street. West Resolution 22-104
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please raise your hand or use the raise your
hand feature. Please identify yourself by your first and last name and your address for the record. After this introduction, please limit
your comments to three minutes. No action will be taken by the council on this matter. The mayor or council may request that staff
place this matter on a future agenda or ask staff to address it during Item 10. Staff Reports. (No Council Action will be taken)
4. REPORTS AND PRESENTATIONS
A. Hennepin County Commissioner Chris LaTondresse
5. PLANNING
A. Report by Commissioner Holker on 10-4-22 Planning Commission Meeting Minutes
B. Variance to Grade in Lake Minnetonka Shore Impact Zone Planning Director Memo
Applicant: Karen Kinzie Resolution 22-105
Location: 27190 Edgewood Road
6. ENGINEERING/PUBLIC WORKS
A. Accept Bids and Award Bid for Strawberry Lane Project, City Engineer Memo
City Project 19-05 Resolution 22-106
7. GENERAL/NEW BUSINESS
A. 2022A Street Reconstruction and Utility Revenue Financing David Drown Memo
Resolution 22-107
B. Accept Communications/Recycling Coordinator Resignation Interim Administrator Memo
and Approve Organizational Changes and Advertisement/
Recruitment for Position
8. STAFF AND COUNCIL REPORTS
A. Staff
B. Mayor and City Council
9. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
TUESDAY, OCTOBER 11, 2022 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
A. Pledge of Allegiance
B. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Gorham, and Callies; City
Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director
Thone; Finance Director Rigdon; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Budde
Absent: None
C. Review Agenda
Councilmember Callies asked to add an item under General New Business, Discussion on the
City Administrator Search as item D.
Johnson moved, Gorham seconded, approving the agenda, as amended. All in favor,
motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Callies moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. City Council Work Session Meeting Minutes of September 26, 2022
B. City Council Regular Meeting Minutes of September 26, 2022
C. City Council Special Work Session Minutes of September 27, 2022
D. Approval of the Verified Claims List
E. Approval of Park/Recreation Director New Hire
F. Approve Retail Tobacco License Renewals, Adopting RESOLUTION NO. 22-
095, “A Resolution Approving Licenses to Retailers to Sell Tobacco
Products.”
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OCTOBER 11, 2022
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G. Change Order for Grant Street Drainage Improvements, Adopting
RESOLUTION NO. 22-096, “A Resolution Approving Change Order 1 to the
Grant Street Drainage Project, City Project 18-04.”
H. LMCIT Liability Coverage Waiver
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
4. PLANNING
A. Conditional Use Permit for a Special Purpose Fence
Location: 25140 Glen Road
Applicant: Richard Jeidy and Virginia Bell
Planning Director Darling gave an overview of the request to install a special purpose fence as a
barrier in order to reduce confrontation points between the applicants and their adjacent neighbor.
She explained that the fence is proposed to be full privacy with white vinyl coating, and be six feet
for the majority of the installation with two areas at seven feet tall. She noted that it would be
installed from the front property line to the rear property line and would be a few inches into the
applicant’s property. Staff and the Planning Commission recommended approval with a vote of
4-1. She stated that the City received seven letters regarding this request, with five expressing
concern and two letters of support. She noted that the minutes from the Planning Commission
meeting were included in the packet for Council review.
Councilmember Gorham asked for more information regarding the five letters that expressed
concern.
Planning Director Darling stated that the five letters were all from the same family and the two
letters of support were from different families. She noted that all of the letters had been attached
to the Council packet for their review.
Mayor Labadie noted that the information submitted in the packet was thorough. She stated that
while this is unusual, she feels it is a reasonable request by the applicants.
Councilmember Siakel noted that Planning Commissioner Eggenberger spoke about this issue at
the last Council meeting and agrees that the information in the packet was very thorough. She
explained that she would not have any issue voting in favor of this request.
Councilmember Callies stated that she agreed and noted that this is a Conditional Use Permit
and not a variance, so it is permitted under certain conditions. She stated that the application
complies with the conditions of the City Ordinance and she believes it is appropriate under these
circumstances.
Councilmember Gorham stated that this was not a unanimous recommendation from the
Commission, but explained that he wanted to protect both of the residents, and felt that this was
a good use of a Conditional Use Permit.
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OCTOBER 11, 2022
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Mayor Labadie stated that she did not think this would set any sort of precedent because they are
really looking at the specific facts of this matter.
Siakel moved, Callies seconded, Adopting RESOLUTION NO. 22-097, “A Resolution
Approving a Conditional Use Permit for a Special Purpose Fence for the Property Located
at 25140 Glen Road.” All in favor, motion passed.
nd
B. Preliminary and Final Plat for “High Pointe Estates”, 2 Addition
Location: Southeasterly extent of Charleston Circle
Application: Roy Lecy
Planning Director Darling explained that the application is to record a new plat in order to alter the
legal description so the lot may be considered a buildable lot. She stated that the request more
than meets the requirements for lot area and width as outlined in the report and the applicant has
shown a logical layout for a potential new home. She noted that the Planning Commission
reviewed the application and unanimously recommended approval of the Preliminary Plat but
noted that they do not review Final Plat applications which are reserved for the City Council. She
stated that the Planning Commission minutes were included in the packet and explained that
there was some confusion surrounding the HOA and explained that the original HOA
documents/covenants were attached to the packet for Council review.
Councilmember Callies confirmed that this lot would not be part of the HOA and asked if that was
now known for all parties.
Planning Director Darling explained that the representative at the meeting was a substitute that
was briefed just prior to the meeting and did not have the full picture. She stated that the applicant
had worked with the homeowners to the south to withdraw that lot from the HOA, so the rest of
the applicant team is fully aware of the situation.
Councilmember Callies asked if there would be a reason for the City to be concerned that this lot
would not be part of the HOA.
Planning Director Darling stated that there was no reason to be concerned because it is just one
lot and will have to follow the other City rules.
Councilmember Johnson noted that there are also not a lot of stipulations within this HOA which
just has basic items such as, some design points, minimum square footage, and direction to keep
the lot clean.
Councilmember Gorham stated that he attended the Planning Commission meeting and there
were a fair number of residents in attendance, but believes it was because there had originally
been some misinformation about the need for variances. He stated that one of the main reasons
they were there was because of concerns related to the construction process and not necessarily
the development. He stated that they were somewhat disappointed that it would no longer be a
wooded area but understood the rights to develop their property.
Planning Director Darling explained that they will have to follow the standard construction hours
which are 7:00 a.m. to 7:00 p.m. on weekdays and 8:00 a.m. to 6:00 p.m. on Saturdays with no
construction on Sundays. She stated that one of the concerns was related to the existing crack
in the street and noted that she had spoken with Public Works Director Brown about the condition
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OCTOBER 11, 2022
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of the roadway and was told that it was in very good condition and some cracking is normal. She
stated that he did not expect regular construction traffic that you would see for a single family
home to cause damage to the roadway.
Councilmember Gorham asked if the area residents do see evidence of work outside of normal
activity or hours, if they simply call the City to report that.
Planning Director Darling stated that if there is construction happening outside of normal
construction hours they ask people to call the police, because many times it is outside of regular
office hours and City staff are not reachable. She noted that they will need to have a construction
management plan that outlines things like, the rules, where construction traffic will take place and
how deliveries will be made.
Councilmember Gorham stated that he did not mean to imply the developer would be breaking
all the rules, but at the Planning Commission meeting, the neighbors appeared to be in the dark
about how this process works.
Planning Director Darling noted that she had spoken with one of the neighbors following the
Planning Commission meeting.
Mayor Labadie reiterated that if people are seeing construction happening outside of the allowed
hours they should go ahead and call the police and not City staff.
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 22-098, “A Resolution
nd
Approving a Preliminary and Final Plat for High Pointe Estates 2 Addition for Roy Lecy
for Property Located at the Southerly Extent of Charleston Circle.” All in favor, motion
passed.
5. GENERAL/NEW BUSINESS
A. Approve SLMPD Joint Powers Agreement
Interim City Administrator Shukle explained that the SLMPD Joint Powers Agreement (JPA) has
been undergoing review by the member cities. He stated that at the September 26, 2022
Councilmember Callies had brought up some concerns which have been incorporated into the
proposed draft that has been edited by City Attorney Shepherd.
Mayor Labadie explained that the mayors of the member cities make up the Coordinating
Committee and they will be meeting on October 12, 2022. She asked if there were any comments
or concerns about the newly revised document.
Councilmember Callies asked about the process for approval of the JPA and if some of the
member cities may not have seen the revised JPA.
Mayor Labadie stated that the Coordinating Committee was made aware that the City of
Shorewood had some concerns following the September 26, 2022 meeting. She stated that
several of the cities had already approved it and asked Chief Tholen to address this issue.
Police Chief Tholen explained that Greenwood was the only city that had already approved the
JPA. He stated that he has met with the mayor of Greenwood and reviewed the changes
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OCTOBER 11, 2022
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proposed by Shorewood and their mayor felt they were more of a housekeeping nature felt that
her council would approve the amendments.
Mayor Labadie noted that a lot of work has gone into this JPA, which is one of the longest standing
agreements that exist in the entire State.
Callies moved, Johnson seconded, Adopting RESOLUTION NO. 22-090, “A Resolution
Approving the South Lake Minnetonka Police Department Joint Powers Agreement.” All
in favor, motion passed.
B. Director of Public Works Job Description Discussion
City Clerk Thone reminded the Council that at their September 12, 2022 meeting, in light of Public
Works Director Brown upcoming retirement, they had directed staff to research comparable job
descriptions from other cities before this position is advertised. She explained that staff took a
look at over twenty job descriptions and after comparing information found that the current pay
range and compensation was favorable to other cities at the current salary grade. She gave a
brief overview of the information that staff reviewed and asked if the Council had any additions or
changes that they would like to make in the job description or pay range. She noted that there
has been discussion on who would be involved in the interview process, including involvement of
the Personnel Committee, and noted that had worked well in the recent process of filling the Parks
and Recreation Director position.
Mayor Labadie stated that her biggest question was related to the education and/or experience
of a Bachelor of Science degree in Civil Engineering and seven years of progressively responsible
related municipal experience. She asked Public Works Director Brown if he felt that was an
appropriate level of education to be required.
Public Works Director Brown stated that he did because of the variety of responsibilities involved
in this position. He explained that they can be called up on to be a liaison across the State, but
also need to have understanding of the systems that are involved from both a technical and public
standpoint.
Councilmember Callies noted that the prior job description also had that educational requirement.
Mayor Labadie stated that the question that had been kicked around was whether this position
needed to be an engineer since the City has an engineer on staff and had wanted Public Works
Director Brown to weigh in on this issue.
Councilmember Callies stated that there are a lot of engineering issues related to Public Works,
so it makes sense to her that this individual be an engineer. She asked who City Clerk Thone
envisioned being involved in the initial interview process. She noted that she would think it would
make sense to have Public Works Director Brown and City Engineer Budde involved in the initial
screening process of the candidates.
Councilmember Siakel stated that she thinks that is a good idea and would also support the
Personnel Committee being involved in some of the initial interviews. She stated that this position
is a department head and thinks that in addition to involving other department heads, she believes
coming back to the full Council would also be a good idea.
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OCTOBER 11, 2022
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City Clerk Thone stated that typically they would involve Public Works Director Brown, the Public
Works Supervisor, herself, and Interim City Administrator Shukle. She stated that they can also
take additional direction from the Council about involving other individuals such as the Personnel
Committee. She stated that the biggest issue in having the full Council involved before the finalists
is that would need to be made public. She explained that they try to allow the initial interview
process to be private in order to allow those individuals their confidentiality.
Councilmember Siakel stated that she would like the Council to give permission to get this position
posted so the search for candidates can begin.
Siakel moved, Johnson seconded, Directing Staff to Move Forward with the Process of
Posting for the Director of Public Works Position, approve the Personnel Committee,
Department Heads, Director of Public Works Brown, City Engineer Budde Interim
Administrator Shukle and City Clerk Thone to be involved in initial interview process
before bringing the finalists back to the full Council. All in favor, motion passed.
C. Approve SCEC Landscaping Expenditure
Interim City Administrator Shukle explained that this past spring, the Shorewood Community and
Event Center exterior was painted and now, in an effort to make the building look even better they
would like to take care of the landscaping along the walkway. He noted that staff had reached
out to two landscape companies and Mangold Horticulture was the only company that had
provided a quote. Staff recommends approval of the quote in order to remove the old and add
new shrubs.
Councilmember Gorham asked if this work would happen in the fall or wait until spring.
Interim City Administrator Shukle stated that it will happen this fall, if the Council approves.
Labadie moved, Johnson seconded, Approving and Accepting the Quote for Mangold
Horticulture for Landscaping Expenditure at the Shorewood Community and Event Center.
All in favor, motion passed.
D. Discussion of City Administrator Position
Councilmember Callies stated that at the last Council meeting there was discussion about having
the week of October 24, 2022 available for interviews which means a determination needs to be
made about who will be the finalists. She stated that she knew a number of people would be out
of town in the following week and suggested that the Council consider scheduling a special
meeting in order to determine the finalists.
Mayor Labadie noted that the re-post of the City Administrator position will close at the end of the
day on October 14, 2022. She asked City Attorney Shepherd if a simple majority vote would be
needed to determine the finalists or if there was another way they can move forward in this
process
City Attorney Shepherd stated that the Council can schedule a meeting next week, as long as
there is a quorum to vote on moving forward with the interviews.
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OCTOBER 11, 2022
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Councilmember Callies stated that the City Administrator position is significant and rather than
having the Personnel Committee work through narrowing of the candidate pool, she would like to
see the entire Council have this input. She asked which Councilmembers would be out of town.
Mayor Labadie asked if attendance at the Special Meeting could be done via Zoom or if it would
have to take place in person.
City Attorney Shepherd stated that it would have to take place in person.
The Council discussed schedules and the interview process.
Councilmember Siakel noted that currently there are three candidates for the position that she
thinks look like solid candidates and stated that she would be in support of interviewing all three
of them.
Councilmember Callies noted that the deadline is October 14, 2022, so there could be more
candidates that come in by the deadline.
Mayor Labadie reminded the Council that the they had originally blocked off October 25 – 27,
2022 for interviews. She stated that she agreed with Councilmember Siakel that the three current
candidates all appear to be good candidates and would support interviewing them before calling
back candidates that have already been interviewed.
Interim City Administrator Shukle noted that the consultant has had some inquiries on the position
so there could be additional candidates that come in prior to the deadline.
There was a consensus of the Council to hold a Special City Council meeting on
Wednesday, October 19, 2022 at 5:00 p.m., to determine which of the City Administrator
candidates will be finalists for interviews.
The Council discussed final interview options.
There was a consensus of the Council to hold the final interviews for the City Administrator
position on Thursday, October 27, 2022 beginning at 6:00 p.m., with October 26, 2022 as
the back-up interview date, if necessary.
6. STAFF AND COUNCIL REPORTS
A. Staff
1. Stream Restoration Project Update
City Engineer Budde gave an update on the Stream Restoration Project that the City was looking
to pursue. He explained that recently, the Army Corps of Engineers had started enforcing a long-
standing rule which meant the City had to move the Smithtown Ponds in order to avoid stream
impacts. He stated that the City has advanced the conversation with the Army Corps of Engineers
and they do not think this is a good project and gave a brief overview of their reasoning. He
explained that instead of wasting any more effort on this, he would suggest that the City just pause
their efforts and let the Army Corps of Engineers get back to their process because this is still
very new to them.
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OCTOBER 11, 2022
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Councilmember Gorham stated that, in theory, the City would have a project where they develop
the stream reach and would essentially spend money to make money in selling wetland bank
credits to someone else.
2. Pavement Rating Methodology and Inventory
Public Works Director Brown stated that at the last Council meeting, resident Thomas Robb, who
lives in the Boulder Bridge subdivision had shared concerns regarding the condition of the
pavement with a request to mill and overlay their roadways. He explained that the City has been
using methodology known as Pavement Surface Evaluation and Rating System (PASER) which
evaluates pavement on a 1-10 rating. He reviewed the decision matrix flow chart and the
pavement lifecycle. He noted that most of the roadways within the Boulder Bridge development,
with the exception of Boulder Circle, are rated as a 7 which is where a pavement spends most of
its lifetime. He stated that this typically means that there are some cracks and deformities, such
as potholes, but it is not structurally failing. He stated that the Boulder Bridge roads are in
reasonable shape and noted that staff has gotten most of their roadways patched up and will
continue to finalize that before winter. He stated that an exception is Boulder Circle, which is an
anomaly that will require City Engineer Budde to take a closer look. He stated that there was a
resident that did a lot of construction that added a lot of wear and tear to the roadway on the cul-
de-sac. He stated that he has met with the project manager and they have indicated that they
are willing to participate in some of the restoration for that roadway. He stated that he believes
that portion of the roadway is rated at a 4 and explained that the City had, long ago, created a
policy that the City streets would be kept at a 4 or better, which has worked well for the City.
Councilmember Siakel stated that Public Works has patched areas on Boulder Bridge and asked
if Public Works Director Brown had spoken with the area residents to see if they were happy with
what had been done.
Public Works Director Brown stated that he had an e-mail conversation with Mr. Robb who greatly
appreciated the work that the City has done.
Mayor Labadie noted that Public Works was already planning to patch that portion of the city prior
to the residents coming to speak at the Council meeting. She noted that there are other portions
of the city that are being patched and asked when that work would be completed.
Public Works Director Brown stated that hot patching, which is more effective, can happen until
hard frost. He stated that when that happens the asphalt plants shut down and they move into
cold patching with the use of a ‘hot box’, which is more effective than simply cold patching.
Councilmember Siakel asked when Boulder Bridge is on the schedule for a mill and overlay
project.
Public Works Director Brown stated that Boulder Bridge is not on any of the five year CIP because
they still have a 7 rating. He noted that the City has moved to every other year for mill and overlay.
Councilmember Siakel asked if Public Works was finding, in general, that materials have been
improved and are holding together better for longer periods of time.
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OCTOBER 11, 2022
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Public Works Director Brown stated that there had been some dramatic improvements in the
materials and referenced the material recently used on Highway 7 called the ”nora chip” and the
Texas road seal. He explained that one of the issues is that there is a concrete shortage right
now, so things like a standard catch basin may take up to three months to get in stock.
Councilmember Siakel stated that she would like to see the City, when roads get to a 4 or 5, to
find money to do the projects, especially on the west side of town where there is a lack of
infrastructure, like water. She stated that she believes one of the goals of the Council is to get
more people on the municipal water system and thinks when the road needs to be redone, it
should be done and not simply just “kick the can down the road.”
Public Works Director Brown noted that often times things gravitate towards the condition of the
pavement, but there are a number of things that drive infrastructure projects, such as stormwater
drainage and trail projects.
Mayor Labadie stated that for the Christmas Lake road project that is wrapping up, she received
two e-mails from residents that requested water.
Councilmember Siakel stated that because there can be such differing sentiments from residents
on redoing their roads, she thinks it is best if the City has a plan and that they stick with it.
A man from the audience stated that he was here because he lived on Boulder Circle and had
some questions.
Mayor Labadie asked him to come up to the podium so he could be heard better.
Bill Lester, 28265 Boulder Circle, stated that he would like to know what ‘project manager’ Public
Works Director Brown spoke with about the construction project and damage to the roadway.
Public Works Director Brown stated that the project he was referring to was the rebuilding of the
boat house.
Mr. Lester stated that it was his boat house and stated that he was basically the project manager
for the project.
Public Works Director Brown confirmed that the last conversation he had was with Mr. Lester.
Mr. Lester stated that he had not heard anything back after that conversation and noted that he
was a bit concerned that it seemed as though Public Works Director Brown was trying to pin all
of the issues on Boulder Circle to his project. He stated that there were three other houses
constructed in that same time period and noted that he had not varied from any of the road
restrictions. He stated that the main issue with Boulder Circle is stormwater drainage that
continually floods one end of it. He noted that the street has ten houses and six garbage trucks
that come down on collection day which he also thinks contributes to the problem.
Mayor Labadie noted that Mr. Lester has brought up a lot of different issues and thanked him for
coming to the meeting tonight. She noted that a few years ago the Council had proposed a
garbage collection practice that would reduce the number of trucks coming through the
neighborhoods, but it was not supported by the residents, so it was not approved.
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OCTOBER 11, 2022
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Mr. Lester stated that he may attempt to get his street to join together and have just one garbage
collection.
Mayor Labadie noted that for his other issues he will need to talk to City Engineer Budde and
Public Works Director Brown.
Councilmember Johnson stated that it would be nice for the Council to get a copy of the report
that is sorted by current rating.
Public Works Director Brown noted that was included in the packet.
Councilmember Johnson apologized for missing that information in packet, but noted that he
found the print to be small and hard to read.
Councilmember Siakel suggested that in February, at the Council retreat, that the Council takes
a look at this report alongside the twenty year road plan to see when a roadway, that may be a 4,
would be on the schedule for reconstruction.
Mayor Labadie stated that she thinks including this on the retreat agenda is a good prep for Public
Works Director Brown’s successor as well as being a good thing for the Council to review.
Councilmember Siakel stated that she thinks it might be a good idea to hold a community
seminar/webinar around how roads are constructed and about the decision making process for
the City because she does not think people fully understand it.
Public Works Director Brown noted that Bolton and Menk has put out some great products in their
production studio. He stated that there may be a way to put those online so residents can watch
them on-demand.
Mayor Labadie noted that she thinks it is also worth it to have Fire Chief Mackey to weigh in on
this because there have been several total loss houses as well as a garage fire and she would
like to have information on how the response time may be impacted based on whether it is located
on a street with or without hydrants. She suggested that there be a supplemental report from Fire
Chief Mackey at the annual Council retreat.
Other
Public Works Director Brown stated that watermain flushing is complete and crews are continuing
to patch up the roadways and then will enter into road sweeping. He noted that they are also
doing some jetting of the sanitary sewer in order to get one-fifth of the City done per year
according to the League of Minnesota Cities requirements.
City Engineer Budde stated that the mill and overlay project has been substantially completed
and just has a bit of clean-up that may drag into next spring because of turf establishment. He
stated that the City will be opening bids for the Strawberry Lane project later this week and noted
that there has been a lot of interest from contractors. He noted that because of the amount of
interest and questions staff has gotten, he is optimistic about getting competitive pricing for the
project.
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OCTOBER 11, 2022
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Councilmember Johnson asked if there was an update on drainage and utility easement
acquisition.
City Engineer Budde stated that he has two of the eight secured. He explained that he had just
received appraisals for some of the remaining ones late last week so he will be getting updated
offers out to those households. He stated that there is one property owner that he has not been
able to get to respond to him yet, but the process is moving along.
Finance Director Rigdon stated that there is a potential bond issuance coming if the bids are
appropriately submitted and within the desired range.
Planning Director Darling stated that the developer for Walnut Grove Villas has completed the
conditions of approval that were necessary prior to the issuance of building permits. She stated
that staff has issued the second building permit and expects the rest will be coming.
Interim City Administrator Shukle stated that prior to the next Council meeting the EDA needs to
hold a Work Session and suggested that it begin at 6:15 p.m. to discuss calling in the lease
revenue bonds. He stated that staff has been working on a time for a presentation for the Pest
Management Plan and asked Planning Director Darling if she had heard back from the consultant.
Planning Director Darling stated that the consultant had given the City some dates but they were
all within the MEA week, so she will be sending out information on other options.
Interim City Administrator Shukle stated that he had been working with Baker Tilly on the City
Administrator search and believes they are making progress. He stated that Janelle Crossfield
will start as the Park and Recreation Director on November 3, 2022. He noted that he will be
attending the SLMPD meeting on October 12, 2022 along with Mayor Labadie.
B. Mayor and City Council
Councilmember Gorham stated that the MnDot report has not set right with him ever since it
happened. He stated that he hated how they dumped it on the City with little or no direction on
how to move forward. He stated that he feels like the City needs to have some kind of Work
Session or to give staff some direction on how things can move forward. He stated that he got
the impression that MnDot is content to just let it lie without the City pressuring them or organizing
themselves.
Mayor Labadie stated that she agreed that MnDot is just ready to move off this topic and forget
about the City but noted that there has not been inaction because City Engineer Budde, Public
Works Director Brown and herself have all taken a few steps.
City Engineer Budde stated that they have moderately advanced some of the discussion with
some of the surrounding communities, for example, Chanhassen, to see what interest there is
and have also met on a staff level to try to understand what the next steps look like from the City’s
perspective. He stated that ultimately what he has heard from MnDot is some sort of corridor
study would really be the next piece necessary to get a major project built. He explained that it
would need to be taken on locally because he does not see MnDot taking the lead on it.
Councilmember Gorham asked if he was saying that the City needed to push for a corridor study
with partners from the area.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
OCTOBER 11, 2022
Page 12 of 12
City Engineer Budde stated to really do anything significant other than a short term solution such
as pedestrian improvements, lighting, and sight lines, MnDot would require something like a
corridor study in order to take that next step. He shared some examples of information that would
be included in a corridor study.
Mayor Labadie stated that she had reached out to the mayor of Chanhassen and noted the current
mayor and council are receptive to the idea of working together, however, they have several seats
that are on the election block, so that could change.
Public Works Director Brown stated that he looked at the entire corridor and from a staff level
standpoint, it seemed fairly obvious that there were roughly three or four areas of that corridor,
such as St. Louis Park and beyond, that did not have a direct impact on Shorewood. He stated
that they wanted to divide the areas that impacted Shorewood and their closest neighbors. He
stated that they thought perhaps Victoria, Chanhassen, and Minnetonka may be good partners to
work with on finding a way to have a unified voice that MnDot will listen to.
Mayor Labadie noted that they had talked about looking to get support and input from the
Minnetonka School District as well. She noted that the former superintendent held quarterly
meetings with the mayors in the area which she expects will continue and there are plans to have
a discussion either before or after that meeting regarding this issue. She reiterated that she
agreed with Councilmember Gorham’s feeling that MnDot was prepared to brush the City off if
they were not continually loud and pressuring them.
City Engineer Budde stated that he thinks someone from staff should reach out to MnDot and let
them know that the City wants to take this to the next step and find out what their expectations
would be in order to advance that discussion with them.
Councilmember Gorham expressed concern that the more partners there are, the more difficult it
may be to accomplish anything.
Councilmember Johnson noted that October 6, 2022 was the Fire and Police Department Open
House which was well attended. He stated that he was able to participate as a ‘crash test dummy’
and was extricated out of a car.
Mayor Labadie stated that Oktoberfest was well attended and she felt it was a big success. She
stated that Michelle Norman and Julie Moore, City employees, worked very hard on this fun event
and thanked everyone who was involved in making this event a success.
7. ADJOURN
Johnson moved, Gorham seconded, Adjourning the City Council Regular Meeting of
October 11, 2022, at 8:40 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: October 24, 2022
Prepared by: Michelle Nguyen, Senior Accountant
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
67674 - 67694 & ACH 542,398.18
Total Claims $542,398.18
We have also included a payroll summary for the payroll period ending October 9, 2022.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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ITEM 2C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Ordinance 594 Codification 2022 City Code Supplement S-17
Meeting Date: Monday, October 24, 2022
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Ed Shukle, Interim City Administrator
Attachments: Ordinance 594 2022 City Code Supplement
Resolution 22-099 Allowing for Summary Publication
Background: On November 22, 2004, Council adopted Ordinance 409 which
approved the Municipal Code Book codification provided by American Legal Publishing
Corporation and the League of MN Cities. 16 supplements have been completed since
the initial codification.
The process of reviewing and incorporating changes to the City Code is called
"codification." All ordinances that are approved are incorporated into the City Code. On
an annual basis, Council-approved ordinances are incorporated into the official code
document at the City Clerk's office, and the online representation of the Code is
updated. Ordinances adopted after the annual codification process are kept in the City
Clerk's Office as approved, but not yet codified ordinances, and are available on the city
website as well. American Legal Publishing serves as the City’s codifier and online host
of the web version of the City Code.
The seventeenth supplement (S-17) to the City Code contains ordinances up through
and including Ordinance 588, passed on May 9, 2022. This ordinance, if so adopted,
shall take effect upon publication in the city’s official newspaper.
Financial or Budget Considerations: Budget Item: Administration Budget: Cost of the
S-17 Supplement does not exceed budgeted funds.
Recommendation/Action Requested: 2 Motions Required as Outlined Below:
1) Motion: Staff respectfully requests the city council adopt Ordinance 594
Codification of Ordinances for 2022 Supplement S-17 to the Shorewood City
Code, provided by American Legal Publishing Corporation. Motion, Second,
and Majority required.
2) Motion: Staff respectfully requests the city council approve Resolution 22-099 for
the Summary Publication and Content as described in the attached summary
publication. Motion, Second and Four-Fifths Vote required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 594
AN ORDINANCE ENACTING AND ADOPTING THE 2022 S-17 SUPPLEMENT TO
THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA
American Legal Publishing Corporation of Cincinnati, Ohio, has completed the
Sixteenth Supplement to the Code of Ordinances of the City of Shorewood, which
supplement contains all ordinances up through and including Ordinance No. 588 of a
general and permanent nature enacted since the prior supplement of the Code of
Ordinances of the City of Shorewood; and it is the intent of the City of Shorewood to
accept these updated sections, as outlined in Supplement S-17, available for review
and inspection at City Hall and on the City’s website in its entirety.
NOW THEREFORE the City Council of the City of Shorewood, Minnesota, ordains:
Section 1. That the seventeenth supplement to the Code of Ordinances of the
City of Shorewood as submitted by American Legal Publishing Corporation of
Cincinnati, Ohio, is hereby accepted.
Section 2. This ordinance adopting the 2022 S-17 Supplement to the Code of
Ordinances shall take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this 24th day
of October 2022.
__________________________
Jennifer Labadie, Mayor
ATTEST:
____________________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-099
A RESOLUTION APPROVING SUMMARY PUBLICATION OF
ORDINANCE 594 ENACTING AND ADOPTING THE 2022 S-17 SUPPLEMENT
TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD
WHEREAS, at a duly called meeting on October 24, 2022, the City Council of the City
of Shorewood adopted Ordinance 594 entitled “ORDINANCE 594 ENACTING AND
ADOPTING THE 2022 S-17 SUPPLEMENT TO THE CODE OF ORDINANCES FOR
THE CITY OF SHOREWOOD MINNESOTA; and
WHEREAS, The City Council has adopted annual supplements to the code of
ordinances since its approval of the codification process in 2004. This supplement S-17
contains ordinances up through and including 588. The purpose of the summary is to
inform the public of the intent and effect of the ordinance while saving the expense of
publishing the entire ordinance. The full and complete ordinance is on file in the office
of the City Clerk.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHOREWOOD:
1. The City Council finds that the attached Summary Publication of
Ordinance No. 594 clearly informs the public of intent and effect of the
Ordinance.
2. The City Clerk is directed to publish Ordinance No. 594 by title and
summary, pursuant to Minnesota Statutes, Section 412.191, subd.4.
3. A full copy of the Ordinance is available at Shorewood City Hall and on the city’s
website.
ADOPTED by the Shorewood City Council on this 24th day of October 2022.
ATTEST: Jennifer Labadie, Mayor
________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2D
Title/Subject: Resolution Designating 2023 Polling Locations
Meeting Date: Monday, October 24, 2022
MEETING TYPE
Prepared by: Sandie Thone, City Clerk/HR Director
Regular Meeting
Reviewed by: Ed Shukle, Interim City Administrator
Attachments: Resolution 22-100
Policy Consideration: State law effective January 1, 2018 requires the governing
body of each municipality and each county in the State of Minnesota to designate by
ordinance or resolution a polling place for each election precinct.
Background: The law requires each city and school district to designate polling places
for 2023 no later than December 31, 2022. The law requires that a resolution be
passed even if there are no polling place changes and even if the jurisdiction does not
have a scheduled election in 2023.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Designating 2023 Polling Precinct Locations for the City of Shorewood
pursuant to MN statute §204B.16 as follows:
nd
Precinct 1: Minnewashta Church, 26710 West 62 Street, Shorewood
Precinct 2: Shorewood Community & Event Center, 5735 Country Club Road, Shorewood
Precinct 3: Excelsior Covenant Church, 19955 Excelsior Blvd, Shorewood
Precinct 4: Westwood Community Church, 3121 Westwood Drive, Chanhassen
Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-100
A RESOLUTION DESIGNATING 2023 POLLING PRECINCT
LOCATIONS FOR THE CITY OF SHOREWOOD
WHEREAS, the City Council of the City of Shorewood, pursuant to Minnesota State
Statute §204B.16, is required to designate election precinct polling locations by
st
resolution or ordinance within the municipality by December 31 of each year; and
WHEREAS, the polling places designated in the resolution apply to the following
calendar year; and
WHEREAS, if the situation arises in the following year that the City of Shorewood needs
to change a polling place location in the event of an emergency or if the polling place
becomes unavailable MN State Statute §204B.16, subdv.1 allows the city to change a
polling place following the required process to do so.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood
does hereby designate the 2022 Polling Precinct Locations as follows:
nd
Precinct 1: Minnewashta Church located at 26710 West 62 Street, Shorewood
Precinct 2: Shorewood Community & Event Center, 5735 Country Club Road,
Shorewood
Precinct 3: Excelsior Covenant Church, 19955 Excelsior Blvd, Shorewood
Precinct 4: Westwood Community Church, 3121 Westwood Drive, Chanhassen
ADOPTED by the City Council of the City of Shorewood this 24th day of October 2022
_______________________________
ATTEST: Jennifer Labadie, Mayor
____________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2E
Title/Subject: Resolution Accepting Donations to Arctic Fever Event
Meeting Date: Monday, October 24, 2022
MEETING
Prepared by: Sandie Thone, City Clerk/HR Director
TYPE
Reviewed by: Ed Shukle, Interim City Administrator
Regular
Attachments: Resolution 22-101
Meeting
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and
§471.17 all donations or gifts of real and personal property, including donations for the
benefit of public recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash
amounts set forth below, for the purpose of the 2023 Arctic Fever Event being held on
January 20 and January 21, 2023:
Name of Donor Amount
Bolton & Menk $1,500.00
Financial Considerations: This donation will help to cover expenses incurred for the
2023 Arctic Fever Event.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Accepting Donations as Delineated in the Resolution to the 2023 Arctic
Fever Event and direct staff to send a thank you note to all donors.
Motion, second and two-thirds majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-101
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2023 ARCTIC FEVER EVENT
WHEREAS, the City of Shorewood is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens, and is specifically authorized to accept gifts and is authorized to accept gifts
for the benefit of their public recreational services pursuant to Minnesota Statutes
section 471.17; and
WHEREAS, the following persons and entities have offered to contribute a donation as
set forth below to the city:
Name of Donor Amount
Bolton & Menk $1,500.00
WHEREAS, the terms or conditions of the donations are to be used for the 2023 Arctic
Fever Event; and
WHEREAS, all such donations have been contributed to the city for the benefit of its
citizens, as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish
and/or operate services either alone or in cooperation with others, as allowed by
law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging
the city’s receipt of the donor’s donation.
Passed by the City Council of Shorewood, Minnesota this 24th day of October 2022.
__________________________
Jennifer Labadie, Mayor
___________________________
Sandie Thone, City Clerk
2F
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Silverwood Park Improvements: Change Order
City Project 21-05
Meeting Date: Monday, October 24, 2022
Prepared by: Andrew Budde, City Engineer
Reviewed by: Marie Darling, Planning Director
Attachments: Resolution 22-102
Background: During construction of the Silverwood Park Improvements there were
several items that needed to be added to ensure the park met applicable building codes
to provide a safe and aesthetic park.
During construction it was noticed that an additional railing should be added to the west
side of the stairs that access the slide platform. Adding the railing would provide an
additional hand grip for slide users and would also help contain the slide users to the
stairs and not be able to access or climb on the enclosed slide. This extra work totaled
$2,875.00.
To accommodate the installation of the slides there were several retaining wall, fence,
and erosion control adjustments that needed to be made. Since the slide was required
to project through the retaining wall, additional excavation needed to occur under the
slide prior to its install, hand placed rip rap needed to be placed under the slide to
minimize the erosion potential, and additional fencing adjustments were needed to be
made at the slide and wall intersection to better close gaps and minimize the risk of
injury. This extra work totaled $2,680.00.
After the construction of the slide and retaining walls there were two areas that required
an additional 12 feet of fence to ensure that appropriate fall protection was provided at
the top of the retaining walls. This extra work totaled $2,240.19.
Financial Considerations: The council had approved a contract with improvements up
Blackstone Contractors in the amount of $63,475.55. The additional work listed above
would increase the contract amount by $7,795.19 to a total of $71,270.74. Council
previously approved $91,000 which includes the amount bid, $15,400 to Parkstone
Contracting for removals in the fall of 2021, and engineering/survey related costs. The
total projected project costs are estimated to be $100,000.
Recommendation/Action Requested: Staff recommends approval and payment of the
above Change Orders in the amount of $7,796.19 to Blackstone Contractors.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-102
A RESOLUTION TO ACCEPT CHANGE ORDER FOR
SILVERWOOD PARK IMPROVEMENTS; CITY PROJECT 21-05
WHEREAS, Blackstone Contractors was awarded a contract to construct improvements
to Silverwood Park; and
WHEREAS, During construction there where several items that needed to be adjusted
and/or added to ensure the playground met applicable building codes to provide a safe
and aesthetic area; and
WHEREAS, The amount of additional improvements totaled $7,795.19 and included
additional fencing/railings, excavation, and hand placed rip rap ; and
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approves the change order with Blackstone Contractors for the Silverwood Park
Improvements project in the amount of $7,795.19.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24 day of
October, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
2G
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Extension of Interim City Administrator Term
Meeting Date: October 24, 2022
Prepared by: Jared Shepherd, City Attorney
Attachments: First Amendment to Interim Administrator Agreement
Background: In May 2022, the City approved the Interim City Administrator Agreement, which
established Ed Shukle, Jr., as the Interim City Administrator during the pendency of the City Council’s
search for a permanent, full-time City Administrator. Pursuant to the Agreement, Mr. Shukle’s term of
employment commenced on May 2, 2022 and extended for a maximum of six months, i.e., November
2, 2022.
At this time, the City Council is still actively engaged in the City Administrator search. The First
Amendment to Interim Administrator Agreement will extend Mr. Shukle’s contract with the City until
3 weeks after the commencement of employment of a permanent Administrator. That time frame will
allow time for onboarding the new Administrator before Mr. Shukle’s departure.
Recommended Action: Staff recommends that the City Council approve the First Amendment to
Interim Administrator Agreement.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
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223308v2
FIRST AMENDMENT TO INTERIM CITY ADMINISTRATOR AGREEMENT
THIS FIRST AMENDMENT TO INTERIM CITY ADMINISTRATOR AGREEMENT (“First
Amendment”) is entered into this 24th day of October, 2022, by and between the CITY OF
SHOREWOOD, a Minnesota municipal corporation (“City”) and EDWARD J. SHUKLE, JR.
(“Interim Administrator”).
RECITALS
WHEREAS, by the Interim City Administrator Agreement dated May 9, 2022 (“Agreement”),
the City retained the services of the Interim City Administrator to perform the general duties of the City
Administrator, as the duties may be determined by the City Council from time to time, for a time-limited,
temporary interim period; and
WHEREAS, under the Agreement, the Agreement Term was six months and which expires on
November 2, 2022; and
WHEREAS, the City desires to retain the Interim Administrator for an additional period of time
in order to hire a permanent, full-time City Administrator.
NOW, THEREFORE, for good and valuable mutual consideration, and with the intent of being
legally bound, City and Interim Administrator agree as follows:
1. AMENDMENT. Section 2 of the Agreement, titled “Term of Agreement” is repealed and
replaced in its entirety as follows:
TERM OF AGREEMENT. The term of this Agreement shall commence on May 2,
2022, and extend three weeks after the commencement of employment of a permanent
City Administrator. The Agreement Term may be extended upon mutual agreement of
the parties.
2. AFFIRMATION OF AGREEMENT. Except as otherwise specifically amended herein, the
Agreement shall remain in full force and effect. This First Amendment shall be binding on the parties,
their successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to Interim City
Administrator Employment Agreement to be executed the day and year first above written.
CITY OF SHOREWOOD
By _______________________________
Jennifer Labadie, Its Mayor
By _______________________________
Sandie Thone, Its City Clerk
INTERIM ADMINISTRATOR
____________________________________
Edward J. Shukle, Jr.
1
City of Shorewood Council Meeting Item
2H
Title/Subject: Temporary Excluded Bingo Permit
MEETING TYPE
Regular Meeting
Meeting Date: Monday, October 24, 2022
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Ed Shukle, Interim City Administrator
Resolution 22-103
Policy Consideration: Shorewood City Code, Chapter 301 Gambling and Raffles purpose is to
regulate and control the conduct of certain gambling activities pursuant to the provisions of M.S.
Chapter 349. Section 301.07 requires approval by the city council, subject to the provisions of
State law.
The Temporary Excluded Bingo Permit applied for is for the Skippers Booster Club, Inc.,
a Local Non-Profit Organization, for a one-time Bingo event being held at the Shorewood
Community & Event Center on November 5, 2022. The event is a fundraising event for
the Minnetonka High School Senior Party.
The MN Gambling Control Board allows for the Permit for 1-4 bingo events held this year. The
Skippers Booster Club, Inc. has provided proof of their non-profit status as required for the
permit. Once formally approved by the City Council, the City Clerk will sign Form LG240B
Application to Conduct Excluded Bingo and the Applicant will obtain the necessary permit from
the MN Gambling Control Board.
Financial or Budget Considerations:
The City Fee Schedule allows for a permit fee of $25 to be charged or waived as the city council
sees fit.
Recommendation/Action Requested:
Staff respectfully recommends the city council approve Resolution 22-22-103 Approving a
Temporary Excluded Bingo Permit effective upon the MN Gambling Control Board for
Skippers Booster Club, Inc. at 18301 MN Hwy 7, Minnetonka, MN 55345 to Conduct a
Bingo Event at Shorewood Community and Event Center as a Fundraiser for Minnetonka
High School seniors and waive the fee.
Connection to Vision /Mission:
Consistency in providing the community with quality public services and a variety of attractive
amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-103
A RESOLUTION APPROVING A TEMPORARY EXCLUDED BINGO PERMIT
FOR SKIPPERS BOOSTER CLUB
WHEREAS, Shorewood City Code, Chapter 301 Gambling and Raffles purpose is to regulate
and control the conduct of certain gambling activities pursuant to the provisions of M.S. Chapter
349; and
WHEREAS, Section 301.07 requires approval by the city council, subject to the provisions of
State law; and
WHEREAS, The Temporary Excluded Bingo Permit applied for is for the Skippers Booster
Club, Inc., a Local Non-Profit Organization, for a one-time Bingo event being held at the
Shorewood Community & Event Center on November 5, 2022; and
WHEREAS, T he event is a fundraising event for the Minnetonka High School Senior Party;
and
WHEREAS, The MN Gambling Control Board allows for the Permit for 1-4 bingo events held
this year, the Skippers Booster Club, Inc. has provided proof of their non-profit status as
required for the permit; and
WHEREAS, Once formally approved by the City Council, the City Clerk will sign Form LG240B
Application to Conduct Excluded Bingo and the Applicant will obtain the necessary permit from
the MN Gambling Control Board.
NOW THEREFORE, IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD that a Temporary Excluded Bingo Permit was Approved effective upon
the MN Gambling Control Board for Skippers Booster Club, Inc. at 18301 MN Hwy 7,
Minnetonka, MN 55345 to Conduct a Bingo Event on November 5, 2022 at the
Shorewood Community and Event Center as a Fundraiser for Minnetonka High School
seniors and waive the fee.
ADOPTED by the Shorewood City Council on this 24th day of October 2022.
ATTEST: Jennifer Labadie, Mayor
________________________________
Sandie Thone, City Clerk
2I
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Approving Permanent Appointment of Jason Carlson
Meeting Date: Monday, October 24, 2022
Prepared by: Sandie Thone, City Clerk/Human Resources Director
Reviewed by: Marie Darling, Planning Director
Policy Consideration: Pursuant to Shorewood Personnel Policy Section 3.08 All new,
rehired, promoted or reassigned employees shall complete a six (6) month probationary
period upon assuming their new positions. This period shall be used to observe the
employee’s work habits and ability to perform the work they are required to do.
Background: On March 21, 2022 Jason Carlson began his employment with the City
of Shorewood as the Planning Technician. Jason was the unanimous choice of staff
among a strong and talented candidate pool for the position. Staff determined Jason
would be a good fit to our existing professional and cohesive team. Jason has proved
to be a valuable member of the team and has already made significant contributions in
his first 6 months of employment. Jason has a can-do attitude and never turns down an
opportunity for a new challenge. He has successfully built many positive relationships
in his time here with employees, councilmembers, commissioners, as well as with
residents and partnering agency personnel. On November 14, 2022 Planning Director
Darling conducted Jason’s 6-month performance review. Jason is diligent and has a
sharp focus on his duties and is a quick learner. He is professional and gets along well
with team members. He exudes the City’s core values of Respect, Integrity,
Communication, Positive Attitude, Team Work, and Responsiveness in all he does.
Jason has been fully successful in his work responsibilities and has exceeded many of
the City’s expectations in his first 6 months of employment . He is being recommended
for permanent appointment in the capacity of Planning Technician for the City of
Shorewood.
Financial Considerations: As delineated below.
Action Requested: Staff respectfully recommends the city council approve Jason
Carlson’s permanent appointment and non-exempt hourly rate be advanced from Grade
10, Step D of $34.65 to Grade 10, Step E of $35.94 of the City of Shorewood’s
Compensation Plan at the completion of his 6-month anniversary and upon approval of
his permanent appointment based on his excellent performance to date and his
demonstration of the City’s desired core values and attributes.
Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a sustainable tax base, and sound financial management through effective,
efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
2J
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Request for Additional Time to Correct a Code Violation
nd
Location: 26580 62 Street West
Property Owner: Edward Cameron
Meeting Date: October 24, 2022
Prepared by: Marie Darling, Planning Director
Attachments: Violation Notice dated October 7, 2022
Written Request from Property Owner for Additional Time
Resolution Approving the Request
Background:
Earlier this month, the City received a complaint regarding recreational vehicle storage on the
property and in the street on the subject property.
Property Inspections
Staff inspected the complainants’ concerns. At that time, staff observed that a temporary
structure was installed over a boat/trailer and both were too close to the north property line.
Other violations have since been corrected.
Enforcement Action
The property owner stopped in and requested additional time to bring the code violation into
conformance and submitted a letter. The removal of the boat will require significant work and
with the current temperatures, the applicant has asked for more time to complete the work.
Recommendation / Action Requested: Staff recommends allowing the extension because
the work on disassembling the boat will likely be done outside. However, as the time period is
greater than typically approved, staff recommend requiring the property owner has the boat,
temporary structure and all removed parts of the boat removed from the property or stored
within the garage by May 31, 2023.
Any action on this request requires a simple majority.
Next Steps and Timelines: If the extension is granted, staff will follow-up with the property
owner to document progress and completion of the outstanding violation by May 31, 2023.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
RESOLUTION 2022-104
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A REQUEST FOR EXTENSION TO CORRECT A
nd
CODE VIOLATION FOR PROPERTY LOCATED AT 26580 62 Street West
WHEREAS, the City of Shorewood sent a violation notice to Edward Cameron (the
“Property Owner”) regarding a violations of City Code on their property addressed as
nd
26580 62 Street W (the “Property”); and,
WHEREAS, the Property Owner has requested more time to correct the violation as
allowed by Section 104.03 subd. 2 a. of the City Code; and,
WHEREAS, the City Council considered the appeal for additional time to correct the
violation at its regular meeting on October 24, 2022, at which time the Planning
Director’s memorandum was reviewed and comments were heard by the City Council
from the Property Owner and staff.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
CONCLUSIONS
1. The Property Owner has shown that the additional time is necessary to resolve the
violation.
2. The City Council hereby grants an extension to correct the violation, which expires
on May 31, 2023.
3. By May 31, 2023, the applicant must have removed the temporary structure and the
boat (and all pieces) from the property or stored them within the existing garage.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
th
this 24 day of October, 2022.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, OCTOBER 4, 2022 7:00 P.M.
DRAFT MINUTES
CALL TO ORDER
Chair Maddy called the meeting to order at 7:00 P.M.
ROLL CALL
Present: Chair Maddy; Commissioners Eggenberger, Riedel, Huskins and Holker; Planning
Technician Carlson; and, Council Liaison Gorham
Absent: None
1. APPROVAL OF AGENDA
Riedel moved, Huskins seconded, approving the agenda for October 4, 2022, as presented.
Motion passed 5/0.
2. APPROVAL OF MINUTES
September 20, 2022
Eggenberger moved, Holker seconded, approving the Planning Commission Meeting
Minutes of September 20, 2022, as presented. Motion passed 5/0.
3. MATTERS FROM THE FLOOR
There were no comments.
4. PUBLIC HEARINGS - NONE
Chair Maddy explained the Planning Commission is comprised of residents of the City of
Shorewood who are serving as volunteers on the Commission. The Commissioners are
appointed by the City Council. The Commission’s role is to help the City Council in
determining zoning and planning issues. One of the Commission’s responsibilities is to
hold public hearings and to help develop the factual record for an application and to make
a non-binding recommendation to the City Council. The recommendation is advisory only.
A. PUBLIC HEARING – CONDITIONAL USE PERMIT FOR COLLOCATION OF
ANTENNAS ON EXISTING TOWER
Applicant: SMJ International, LLC
Location: 24283 Smithtown Road
Request for continuance to November 1, 2022
Planning Technician Carlson stated that this application is from T-Mobile and explained that
Planning Director Darling had asked the Commission to continue the public hearing to November
1, 2022 because some revisions to the application were necessary. He clarified that the staff
presentation will take place at the November 1, 2022 meeting.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
OCTOBER 4, 2022
Page 2 of 5
Chair Maddy opened the Public Hearing at 7:04 P.M. Being there was no public comment, he
closed the Public Hearing at 7:04 P.M.
Riedel moved, Huskins seconded, to Continue the Public Hearing for the Conditional Use
Permit for Collocation of Antennas on Existing Tower for SMJ International, LLC located
at 24283 Smithtown Road to the November 1, 2022 Planning Commission meeting. Motion
passed 5/0.
5. NEW BUSINESS
A. Variance for Grading in the Shore Impact Zone
Applicant: Karen Kinzie
Location: 27190 Edgewood
Planning Technician Carlson gave an overview of the variance application to allow for grading in
the shore impact zone. He gave an overview of what a shore impact zone is and explained that
for this property, it is 25 feet from the ordinary high-water level of the lake. He noted that the
existing home was built by the previous property owner in 1986 and shortly after it was built, City
staff started receiving complaints that they were filling the shore impact area and within the
floodplain and were creating berms and raising grades on the site. He explained that by the time
City staff discovered the violations, the grading was extensive and the City Council, in 1987,
approved a variance to allow for the fill to remain on the property. He stated that the current
applicant is proposing to grade within 20 feet or closer to the original high-water line and are
proposing to regrade and remove the berms that would allow for water to flow away from the
home in a more natural way. He stated that this situation is unique because the berms were
constructed by the previous property owner. Staff has requested that the applicant revise their
plans to be consistent with their narrative and also for revised plans based on elevations that
show all topographical changes, placement, and type of erosion control as well as dimensions
between the locations of the proposed activity and the shore impact zone, the original high-water
line, and the floodplain. He noted that the applicant has submitted a revision, however it was too
close to the meeting, so a full staff review of the information was not possible. He noted that this
full staff review would be done prior to the City Council meeting. Staff recommends approval
subject to the conditions listed in the staff report.
Commissioner Riedel stated that from the applicant’s narrative, correcting drainage sounds
reasonable but creation of a more level lawn did not necessarily sound reasonable. He stated
that the drainage problems were not really discussed in the narrative nor were they very apparent
from looking at the topographical maps. He asked if staff or the City Engineer had weighed in on
the drainage problems.
Planning Technician Carlson reviewed the aerial photos and explained that drainage issues that
have been reported by the applicant.
Commissioner Riedel stated that in 1986 is appears as though there was a code infringement, an
after the fact complaint, and then an after the fact variance granted. He stated that he
understands that it was a previous owner and asked if staff had any other information on that
situation.
Planning Technician Carlson explained that Planning Director Darling handled much of the
research on this application but can find this information prior to the Council meeting.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
OCTOBER 4, 2022
Page 3 of 5
Commissioner Holker stated that she is trying to figure out if the proposed changes get it back to
what would be considered within Code. She asked if this plan had been done initially, in 1986, if
there would have been a need for a variance.
Commissioner Huskins stated that he believed that it would, at least for the setback, because it
is only 20 feet rather than the 25 feet that it should be.
Commissioner Holker asked if this proposal would improve the situation near the lake, even if it
was not within Code.
Planning Technician Carlson stated that he would say because an artificial obstruction was
created in 1986, that the recent proposal would improve the situation.
Commissioner Riedel stated that he did not think that was at all the situation in this case and
comes down to you were not allowed to do grading in 1986 without a permit and you are not
allowed to do grading in 2022 without a permit. He stated that it is the activity and not the fact
that something is in or out of Code.
Commissioner Holker stated that makes perfect sense to her, but with the staff recommendation
to allow this variance request, she would like to have an understanding of whether things would
be in better shape after the work is done.
Planning Technician Carlson stated that the recent proposal would improve the drainage.
Commissioner Huskins stated that staff’s recommendation stated that this represents the
minimum required to alleviate the issue but it sounds like it may be more work than what is actually
necessary. He stated that his question would be what if the only thing that was done was removal
of the berms.
Planning Technician Carlson stated that once the staff examines the revised survey, in the
narrative they will be able to see the contour lines more accurately.
Chair Maddy stated that he thinks the Commission can generally conclude, with the recent
proposal, that the slope towards the lake will be reduced which will slow down the run-off.
Commissioner Huskins stated that he does not know that to be true.
Planning Technician Carlson stated that, in his opinion, the run-off would be slowed down with
the proposed regrading.
Kevin Kinzie, 27190 Edgewood Road, stated that if the berms had not been created by the
previous owner, he would not be here before the Commission. He explained that the only thing
they are trying to accomplish is to get natural drainage and noted that their neighbors have said
the same thing. He stated that they are just trying to get water to drain away from the house. He
reviewed photos of the area and explained where the drainage problems have been located and
reiterated that he was just trying to go back to what nature had in place prior to the work by the
previous owners.
Chair Maddy asked that the photos just reviewed by Mr. Kinzie be added to the record because
they show, much more clearly, the situation related to the application.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
OCTOBER 4, 2022
Page 4 of 5
Mr. Kinzie explained that if this work is not allowed by the City it will not be the end of the world,
but they are just trying to find a solution that works better for them as well as the City.
Commissioner Riedel confirmed with Mr. Kinzie that the fill would be removed from the property.
Commissioner Huskins asked if he had read the information correctly that Mr. Kinzie was planning
to do some grading near his home on the east and south side.
Mr. Kinzie explained that they had been approved for a building permit to do external work on the
home. He stated that there will not be grading, but they will be re-sodding that area.
Commissioner Eggenberger asked if Mr. Kinzie had looked at all of the recommendations from
staff.
Mr. Kinzie stated that he has seen all of them and believes his landscaper has also seen them
and was fine with them all.
Commissioner Riedel asked if Mr. Kinzie was planning to complete this work before frost.
Mr. Kinzie explained that it would depend on the City but is hopeful that they will be able to lay
sod this year.
Chair Maddy asked if there was anyone present who would like to speak to this application. There
being no comment, Chair closed the public input portion of the meeting at 7:25 p.m.
Commissioner Riedel stated that he has been reassured by the statements made by the applicant
and feels this request seems imminently reasonable. He stated that from a Planning Commission
perspective, he does not like the sequence of events of there being a wrong, a variance being
granted, and then another variance granted to correct the wrong.
Commissioner Eggenberger stated that he does not see anything wrong with recommending
approval of this request, subject to the staff recommendations. He stated that there are no
neighbors present that are in opposition to this request and staff is also recommending approval.
Commissioner Huskins stated that he agrees but is concerned that the Commission does not
know what the City Council will ultimately see since the recently submitted information was not
received in time for full review. He stated that he cannot give a strong ‘yes’ unless there is a
statement within the conditions that says that there will be information that the Council sees that
the Commission had not.
Commissioner Riedel clarified that he was referring to the proper engineering and grading plans.
Commissioner Holker stated that based on what the Commission has seen thus far, she would
approve what is being presented.
Chair Maddy suggested that they could add some language to the motion that as long as there
are not any large differences from what has been presented.
Commissioner Huskins asked if the Planning Commission could request that it come back to them
if it should turn out that there is something more.
Chair Maddy noted that the Council can choose to send it back to the Commission.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
OCTOBER 4, 2022
Page 5 of 5
Commissioner Eggenberger noted that the Council has the ultimate decision either way and they
will have the updated information by their meeting.
Eggenberger moved, Riedel seconded, to recommend approval of the variance request to
grade in the shore impact zone for property located at 27190 Edgewood Road, assuming
that there will be no material differences in what was presented to the Commission, and
subject to the conditions as listed in the staff report. Motion passed 5/0.
6. OTHER BUSINESS
7. REPORTS
• Council Meeting Report
Council Liaison Gorham reported on matters considered and actions taken during the Council’s
recent meetings.
• Draft Next Meeting Agenda
Planning Technician Carlson gave an overview of the draft meeting agenda to revisit the CUP for
collocation of antennas on the existing tower at 24283 Smithtown Road. He noted that the City
has received a lot of incomplete applications, so he was not sure how many would be completed
by the next meeting.
Council Liaison Gorham asked if the Commission had set their work plan goals for 2023 yet.
Chair Maddy stated that they had not and noted that it usually happens over the winter months.
The Commission briefly discussed some items to include in their work plan for 2023, including:
code clean up; signage; and fencing.
Chair Maddy suggested that if the Commission thinks of other items to include on the work plan
to let Planning Director Darling know.
Commissioner Riedel noted that he is thinking of retiring when his term ends and explained that
he will let Planning Director Darling know so she is aware of the possibility that he may be leaving.
He gave a suggestion for a change in how the Planning Commissioners give their update to the
City Council that he felt would be a bit more efficient.
Council Liaison Gorham stated that he will bring this idea up to the Council and City staff.
8. ADJOURNMENT
Riedel moved, Huskins seconded, adjourning the Planning Commission Meeting of
October 4, 2022, at 7:45 P.M. Motion passed 5/0.
#5B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Variance to grade in the shore impact zone of Lake Minnetonka
Location: 27190 Edgewood Road
Applicant: Karen Kinzie
Meeting Date: October 24, 2022
Prepared by: Marie Darling, Planning Director
Review Deadline: December 29, 2022
Attachments: Revised plan dated October 3, 2022
Planning Memorandum from the October 4, 2022 Meeting
Resolution
Background: See the attached planning memorandum for detailed background on this
request. This item is a request to grade in the shore impact zone which is the first half of the
structure setback from the ordinary high water level, where such activity is typically prohibited.
At the October 4, 2022 meeting, the Planning Commission voted unanimously to recommend
approval of the variance application subject to the conditions in the attached resolution.
Recently, the applicant submitted revised plans showing the improvements proposed on a
survey with topographic information. Staff received the revised plan too late to review and
present it to the Planning Commission at their meeting. After the meeting, staff reviewed the
revisions to verify the work proposed is outside the floodplain and revised the conditions of
approval based on this revised plan.
The revised plan does include more underlying information and is drawn to scale and reflects
several of the conditions staff originally recommended to the Planning Commission. As a
result, those conditions are satisfied and were not included in the attached resolution. The
nature of the variance request remains the same.
Summary of Public Notice: Notice was mailed to all property owners within 500 feet of the
property at least 10 days prior to the Planning Commission public meeting. The applicant was
present and spoke in favor of the request, but no one from the public requested to speak.
Financial or Budget Considerations: The application fees are adequate to cover the cost of
processing the request.
Recommendation / Action Requested: Staff and the Planning Commission recommend
approval of the variance request.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
S:\\Planning\\Planning Files\\Applications\\2022 Cases\\27190 Edgewood Rd - Var grading\\CAF Memo.docx
Proposed motion: Move to adopt the attached resolution approving a variance for Karen
Kinzie for property located at 27190 Edgewood Road based on the findings and conditions in
the attached resolution.
Any action on this request would require a simple majority.
Next Steps and Timelines: The applicant has already submitted a grading permit. If the
item is approved, staff could complete our review and issue the permit when the conditions of
approval are met.
RESOLUTION 2022-105
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A VARIANCE TO GRADE WITHIN THE SHORE
IMPACT ZONE FOR LAKE MINNETONKA ON PROPERTY LOCATED
AT 27190 EDGEWOOD ROOD
WHEREAS, Karen Kinzie, (the “Applicant”) propose to grade within the shore impact zone of
Lake Minnetonka where the ordinance otherwise prohibits such grading on property legally
described as:
Par 1:That part of Lot 15 “Howards Point” which lies southeasterly of a line described as
follows: Commencing at the southeast corner of said Lot 15; thence on an assumed
bearing of North 89 degrees 30 minutes 53 seconds west along the south line of said Lot
15 a distance of 354.59 feet to the point of beginning of the line to be described; thence
north 27 degrees 40 minutes 45 seconds east 566 feet, more or less to the shoreline of
Lake Minnetonka and said line there terminating.
Par 2: That part of Block 3, Sampsons Upper Lake Park Lake Minnetonka which lies
northwesterly of the following described line: Commencing at the southwest corner of
said Block 3; thence on an assumed bearing of north along the west line of said Block 3
a distance of 16.50 feet to the point of beginning of the line to be described; thence north
20 degrees 25 minutes 00 seconds east 370 feet, more of less to the shoreline of Lake
Minnetonka and said line there terminating. (the “Property”)
WHEREAS, the Applicant has applied for a variance to allow grading to as close as 18 feet from
the ordinary high-water level (the “OHWL”) of Lake Minnetonka where a minimum of 25 feet is
required; and
WHEREAS, the Applicant’s request was reviewed by the planning staff, whose recommendation
is included in a memorandum for the October 4, 2022 Planning Commission meeting, a copy of
which is on file at City Hall; and
WHEREAS, the Planning Commission held a public meeting on October 4, 2022 to review the
application and take any public testimony offered, the minutes of said meeting are on file at City
Hall; and
WHEREAS, the City Council considered the application at its regular meeting on October 24,
2022, at which time the planning staff memorandum and the Planning Commission’s
recommendations were reviewed and comments were heard by the City Council from the
Applicant and staff.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
1. The subject property is located in the R-1A/S zoning district, which prohibits grading
within the shore impact zone of Lake Minnetonka.
2. The shore impact zone is defined as the first 25 feet measured back from the OHWL of
Lake Minnetonka.
3. The grading proposed is to correct a problem that occurred in 1986 when a previous
property owner deposited the soil in the proposed area within the shore impact zone and
floodplain.
4. Section 1201.05 of the zoning regulations provides that the purpose of a variance is to
allow a process to deviate from the strict provision of the zoning regulations when there are
practical difficulties, and the action is the minimum to alleviate the practical difficulties.
5. Section 1201.05 of the zoning regulations provides that in making the above
determination, the City may consider the circumstances unique to the property and not created
by the landowner.
6. The Applicant’s proposal is identified on the application materials and plans submitted
on August 24 and 29, 2022 and October 3, 2022 (the “Plans”).
CONCLUSIONS
A. Based upon the foregoing, and the records referenced herein, the City Council hereby
approves the Applicant's request to grade within the shore impact zone no closer than 18 feet to
the OHWL where a minimum of 25 feet would otherwise be required based on the Plans.
B. The City Council specifically finds that the Applicant’s request for the variance is
consistent with the variance criteria listed in the zoning ordinance as it specifically demonstrates
practical difficulties to correct the 1986 deposit of soil on the property and provide a gentler
slope and said action would be the minimum request to alleviate the practical difficulties.
Additionally, that the improvements proposed would not inappropriately impact the area, public
welfare or other lands/improvements in the area.
C. The variance approval shall be subject to the following conditions:
1. Prior to beginning any grading on the Property, the applicant shall acquire all
necessary permits.
2. Prior to commencing any grading, the applicant shall install a double row of silt fence
as shown on the Plan.
3. No grading or disturbance of the portion of the property within the floodplain.
4. Permanent ground cover shall be planed within 7 days following the completion of
grading on the site. Temporary ground cover shall be installed as needed to prevent
erosion throughout the project.
D. The variance shall expire one year after approval unless the applicant has completed
the project, or an extension has been requested in accordance with Section 1201.05 Subd. 3 of
City Code.
E. The City Clerk is hereby authorized and directed to provide a certified copy of this
resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
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this 24 day of October, 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
6A
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Accept Bids and Award Contract for Strawberry Lane
Reconstruction; City Project 19-05
Meeting Date: Monday, October24, 2022
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Bid Tabulation, Bid Abstract, Resolution
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Background: At the September 12, 2022, City Council Meeting, staff presented the
final plans and specifications for the Strawberry Lane Reconstruction Project and
Council had given authorization to advertise and open bids for the project.
Bids for the project were opened on October 13, 2022. A total of eleven bids were
received with the low bid being submitted by Kuechle Underground, Inc. from Kimball,
Minnesota. The bids are summarized below:
Bidder: Total Bid Amount:
Kuechle Underground $4,622,906.41
Valley Paving $4,682,322.60
New Look Contracting $4,793,065.75
S R Weidema $4,893,342.26
Northwest Asphalt$4,897,867.11
S.M. Hentges & Sons$4,959,602.00
Meyer Contracting $5,065,930.16
Geislinger & Sons $5,131,365.39
Park Construction $5,395,146.67
Northdale Construction $5,619,747.63
Veit & Company $5,635,637.40
Staff has reviewed all the bids and based on the low bid from Kuechle Underground,
Inc., the construction costs of the project is 3% above the engineer’s estimate of
$4,478,919.50.The bids received indicate that the bidding process was competitive.
Tree removal is anticipated to begin in approximately three weeks, to allow time for
overhead utility relocation efforts as soon as possible. The project is to be substantially
completed by September 1, 2023, with the final completion by July 1, 2024.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial Considerations: Costs for this work have been budgeted for in the Capital
Improvement Plan(CIP)and would utilize a combination of Street & Utility Bonds, Water
Funds, Sanitary Funds, and Storm Sewer Funds. The city has budgeted $5,132,944for
this project in the CIP. The projected total project costs, which include the amount bid for
constructionand accounting for engineering, administration, and right of way acquisition
is $5,810,000. The significant difference between the CIP budget amount and the
projected project costs is due toconstruction prices across the industry have inflated
approximately 15% over the course of the last year and into the 2023 construction season.
The most recent engineer’s estimate attempted to account for known increases in pricing,
however the CIP numbers were approved earlier in the calendar year and only included
a 3% inflation factor on an annual basis.
Options: Staff recommends that the Council consider the following actions:
1. Approve the attached Resolution accepting the bids and awarding the contract
to Kuechle Underground, Inc., for the Strawberry Lane Reconstruction, City
Project 19-05.
2. Direct staff to modify the plans & specifications.
3. Take no action, at this time.
Recommendation/Action Requested: Staff recommends approval of the Resolution
that accepts the bids and awards the Contract to Kuechle Underground, Inc.in the
amount of $4,622,906.41 for the Strawberry Lane Reconstruction, City Project 19-05.
Next Steps and Timelines:
Award Construction Contract ................................................................ October 24, 2022
Begin Tree Removal .............................................................................. November, 2022
Construction Substantially Complete ..................................................September 1, 2023
Construction Final Completion ……………………………………………..........July 1, 2024
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-106
A RESOLUTION TO ACCEPT BIDS AND AWARD CONTRACT FOR
THE STRAWBERRY LANE RECONSTRUCTION,
CITY PROJECT 19-05
WHEREAS, pursuant to an advertisement for bids for the Strawberry Lane
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Reconstruction project, bids were received on October 13, 2022, opened and
tabulated according to law, with the following bids received and complying with the
advertisement:
Contractor Total Bid
Kuechle Underground $4,622,906.41
Valley Paving $4,682,322.60
New Look Contracting $4,793,065.75
S R Weidema $4,893,342.26
Northwest Asphalt $4,897,867.11
S.M. Hentges & Sons $4,959,602.00
Meyer Contracting $5,065,930.16
Geislinger & Sons $5,131,365.39
Park Construction $5,395,146.67
Northdale Construction $5,619,747.63
Veit & Company $5,635,637.40
WHEREAS, Kuechle Underground, Inc. is the lowest responsible bidder; and
WHEREAS, Kuechle Underground, Inc. is a responsible and responsive contractor, that
has completed projects of similar size and scope successfully; and
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby authorized and directed to enter into a contract with Kuechle Underground, Inc.
based on the lowest bid amount in the name of the City of Shorewood for the
Strawberry Lane Reconstruction Project according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
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ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24 day of
October 2022.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
7A
Title/Subject: 2022A Street Reconstruction and Utility
Revenue Financing
Meeting Date: October 24, 2022
MEETING
Prepared By: Joe Rigdon, Finance Director
TYPE
REGULAR
Reviewed By: Ed Shukle, Interim City Administrator
Attachments: Letter from Shannon Sweeney of David Drown Associates;
project & bond summaries; resolution
Background: The City Council held a public hearing and approved a five-year Street
Reconstruction Plan on May 11, 2020. A ten-year Capital Improvement plan was
approved on December 14, 2020.
The first year of the Street Reconstruction Plan was in 2020, and bonds were issued in
both 2020 and 2021 to finance various street and utility projects. For 2022, estimated
projects to be financed amount to $7,637,750, including:
Strawberry Lane 4,775,593
Strawberry Court 443,445
Peach Circle 590 868
Rehabilitation of Wastewater Lift Stations 7, 9,and 10 1,075,344
2022 Mill & Overlay 752,500
The 2022 note issue is proposed at $7,580,000. The issuance of debt is contingent
upon the acceptance of bids and the awarding of bids for the Strawberry Lane,
Strawberry Court, and Peach Circle projects.
Financial or Budget Considerations: Shannon Sweeney of David Drown Associates
will be at the council meeting to go through the process with the council.
Recommended Action: Staff recommends approval of a resolution initiating the sale
of a general obligation street reconstruction and utility revenue note series 2022A
through negotiated bank placement.
Next Steps and Timeline: If the authorization of the negotiated bank placement
process is approved on October 24, 2022, the financing of the projects will be
completed thereafter.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF SHOREWOOD, MINNESOTA
HELD: October 24, 2022
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Shorewood,
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Hennepin County, Minnesota, was duly held at the City Hall in said City on the 24 day of October, 2022,
beginning at 7:00 o'clock P.M. for the purpose, in part, of initiating the sale of the General Obligation
Street Reconstruction and Utility Revenue Note, Series 2022A, of said City.
The following Council members were present:
And the following were absent:
Council member___________________ introduced the following resolution and moved
its adoption:
RESOLUTION # 22-107
RESOLUTION INITIATING THE SALE OF A
GENERAL OBLIGATION STREET RECONSTRUCTION AND UTILITY REVENUE
NOTE SERIES 2022A
THROUGH NEGOTIATED BANK PLACEMENT
A. WHEREAS, the City Council of the City of Shorewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue the City's General Obligation Street
Reconstruction and Utility Revenue Note, Series 2022A, to provide financing for projects included in the
Street Reconstruction Plan and Capital Improvement Plan of the City, and;
B. WHEREAS, the City has retained David Drown Associates, Inc., in Minneapolis,
Minnesota ("David Drown"), as its independent municipal advisor in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9):
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota, as follows:
Authorization. The Council hereby authorizes the engagement of R.W. Baird as
placement agent to solicit bids for a negotiated bank placement for the sale of the 2022A
General Obligation Street Reconstruction and Utility Revenue Note.
The motion for the adoption of the foregoing resolution was duly seconded by Council
member ____________________ and, after full discussion thereof and upon a vote being taken thereon,
the following Council members voted in favor thereof:
and the following voted against the same:
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Whereupon said resolution was declared duly passed and adopted. Approved this 24 day of October,
2022.
STATE OF MINNESOTA )
COUNTY OF HENNEPIN )
CITY OF SHOREWOOD )
I, the undersigned, being the duly qualified and acting Clerk of the City of Shorewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes
with the original thereof on file in my office, and that the same is a full, true and complete transcript of the
minutes of a meeting of the City Council of said City, duly called and held on the date therein indicated,
insofar as such minutes relate to the City's 2022A General Obligation Street Reconstruction and Utility
Revenue Note.
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WITNESS my hand as City Clerk of the City this 24 day of October, 2022
_________________________________________
City Clerk
City of Shorewood Council Meeting Item
7B
Title/Subject: Accept Resignation and Approve Organizational
Changes and Advertisement for Position
Meeting Date: Monday, October 24, 2022
MEETING TYPE
Prepared by: Ed Shukle, Interim City Administrator
Regular Meeting
Reviewed by: Sandie Thone, City Clerk/Human Resource Director
Joe Rigdon, Finance Director
Attachments: Updated Position Descriptions
Background: On October 12, 2022 staff received Communications/Recycling
Coordinator Julie Moore’s resignation. Julie has been with the city in various roles for
over 20 years but most recently in the capacity of Communications/Recycling
Coordinator. Julie has made significant and lasting contributions to the city and has
participated in many great community events. She will be missed. We wish her the
very best in her future endeavors.
Upon receiving the notice that the Communications/Recycling Coordinator position
would be vacated, staff would typically request permission to repost for the position as it
stands. Upon further reflection and consideration of organizational needs and current
staffing we aimed to be mindful of the need to create stability and consider the current
state of the job market. The situation we have been experiencing is real and thriving
and the challenge is fairly new to public sector since typically we have been insulated by
such trends in the past, but no longer.
Staff explored other options that would support development and advancement of our
current employees to keep the high level of service that is expected. After much recent
turnover, it was determined that this is a unique opportunity to be able to develop and
advance employees from within the organization. This opportunity presents many
advantages in a time when employee retention is so crucial and stability is key to
rebuilding the positive and sustaining culture at the City of Shorewood. In addition, the
hire of the new Park/Recreation Director proves an opportunity as well, as she currently
has the skillset and experience to manage the SCEC website and communications, a
responsibility that fell previously to the City Communications staff.
We determined that in dividing up the duties of the Communications/Recycling
Coordinator position (which until 2021 was a 32-hour a week position) and absorbing
them into the four newly created positions, it allows us to take advantage of developing
and advancing internal candidates and posting the position for a part time administrative
assistant, with duties consistent with entry level office work. The plan values the hard
work, commitment, and experience/education of existing employees over that of a new
candidate to fill the higher-level position.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Upon compensation studies and job match performed for the following positions, it was
determined that many of the positions were below, some grossly below, and none of
them were above the average range for comparable sized cities in the metro area.
Some examples have been included for your reference for the proposed positions.
Please see below the suggested organizational changes, the justification for the
changes, and the impacts to the budget.
Brenda Pricco
Current Position: Deputy City Clerk
Reports to: City Clerk/HR Director
Pay Grade: 10F $37.22/hour Non-Exempt
Proposed Position: City Clerk
Reports to: Administrative Services Director
Pay Grade: 12F $43.01/hour Non-Exempt
Brenda has worked at the City of Shorewood for 7 years. She began her employment
in the capacity of Administrative Assistant. Brenda has a Bachelor’s degree in
Psychology and is educated in Speech-Language Pathology as well. She has previous
work experience in administration and teaching. Brenda obtained her 3-Year Clerk
Certification of MN Certified Municipal Clerk while preforming her duties here and was
promoted to Deputy City Clerk in 2019 after the City Clerk was promoted to City
Clerk/Human Resource Director adding the HR duties to her role. Brenda has been
developing and working toward advancement to a City Clerk role and is ready and
willing to accept the added responsibilities and challenges of that role. She has had
exemplary performance at the highest level over the course of her employment and is
an extremely valuable asset to the City of Shorewood.
Nelia Criswell
Current Position: Administrative Assistant
Reports to: City Clerk/HR Director
Pay Grade: 3E $19.97/hour Non-Exempt
Proposed Position: Administrative/Communications Coordinator
Reports to: Administrative Services Director
Pay Grade: 8B $27.51/hour Non-Exempt
Nelia has worked at the City of Shorewood for 3-1/2 years. She began her employment
in the capacity of Part-Time Administrative Assistant but was promoted to Full-Time
status in January of 2020. Nelia has a Bachelor’s degree in Business Administration.
She has previous work experience as an office manager, in accounts receivable,
payable and payroll as well as organizational management. Nelia currently assists in
the newsletter process and is adept with social media platforms. She has been working
toward a goal of performing additional duties in the communications area. Nelia is
ready and willing to accept the added responsibilities and challenges of this new role.
She has had exemplary performance at the highest level over the course of her
employment and is an extremely valuable asset to the City of Shorewood.
Miechelle Norman
Current Position: Administrative Assistant
Reports to: City Clerk/HR Director
Pay Grade: 3D $18.72/hour Non-Exempt
Proposed Position: Administrative/Recycling Coordinator
Reports to: Administrative Services Director
Pay Grade: 8Min $26.41/hour Non-Exempt
Miechelle has worked at the City of Shorewood for 1-1/2 years. She began her
employment in the capacity of Part-Time Administrative Assistant, where she remains
currently but has taken on an expanding role helping at the Community and Event
Center and with events. She also has served as a head election judge for many years
for the City of Shorewood elections. Miechelle has a Bachelor’s degree in History with a
minor in Spanish. She has previous work experience in meeting/event planning, public
sector parks experience, teaching and is a Certified Meeting Professional (CPM).
Miechelle has been working toward advancement opportunities with the city and is
ready and willing to accept the added responsibilities of this new role. She is
knowledgeable in recycling activities and has extensive experience planning events.
She has had exemplary performance at the highest level over the course of her
employment and is an extremely valuable asset to the City of Shorewood.
Sandie Thone
Current Position: City Clerk/Human Resource Director
Reports to: City Administrator
Pay Grade: 13Max $47.61/hour Exempt
Proposed Position: Administrative Services Director
Reports to: City Administrator
Pay Grade: 15F $52.99/hour Exempt
Sandie has worked at the City of Shorewood for 5-1/2 years. She began her
employment in the capacity of City Clerk. Sandie has a Bachelor’s degree in
Organizational Management and Leadership and a Master’s degree in Human
Resources Management. She has worked in municipal government for 17 years, with
15 years of supervisory experience, 12 years of City Clerk and Elections Administration
experience, 8 years of Human Resource experience, 8 years of Communications
experience and 2 years as a City Administrator/Clerk and Zoning Administrator. Sandie
is currently the President of IPMA-HR MN Chapter and has her MN Certified Municipal
Clerk (MCMC). In 2019 Sandie was promoted from City Clerk to City Clerk/HR Director
for the City of Shorewood. Sandie has been working toward advancement to an
Administrative Services or Assistant City Administrator role and is ready and willing to
accept the added responsibilities and challenges of that role. She has had exemplary
performance at the highest level over the course of her employment and is an extremely
valuable asset to the City of Shorewood.
In addition, the Part-Time Administrative Assistant position description is attached for
your reference as well as the Communication/Recycling Coordinator position
description.
Below are comparable salaries for similar positions of cities of similar size: Please note
that years of service will affect the salaries and is not indicated in this snapshot.
City Clerk Admin/Comm Admin/Recycling Admin Svcs Director
Proposed $43.01 Proposed $27.51 Proposed $26.41 Proposed $52.99
Minnetrista $37.20 Minnetrista $25.41 Minnetrista $30.75 Minnetrista $49.52
New Hope $43.70 Champlin $24.55 Lino Lakes $23.02 Moundsview $54.50
Mendota Hts $39.74 Farmington $28.19 Rosemount $26.15 Stillwater $53.73
Financial Considerations: The overall impact of replacing 4 FT staff and 1 PT staff in
the Administration department with the exact amount of 4 FT staff and 1 PT staff in the
proposed structure as delineated above and in the attached job descriptions results in a
total budget impact, including wages and benefits of $11,484 to the 2023 budget.
Finance Director Rigdon has performed and provided the impact calculations of the
proposed organizational changes. It should be noted it will only have a slight impact on
the 2022 budget as it is planned to be implemented, if approved, on November 1, 2022
as duties will be immediate for the employees affected.
Action Requested: Staff respectfully recommends the city council accept the
resignation of Julie Moore. Staff respectfully recommends the city council approve the
organizational changes as presented or suggest changes and approve the
advertisement and recruitment for the Part-Time Administrative Assistant position as
presented.
Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
_____________________________________________________________________
POSITION TITLE: Administrative & Recycling Coordinator
DEPARTMENT: Administration
ACCOUNTABLE TO: Administrative Services Director
FLSA STATUS: Non-Exempt
PAY GRADE: 8
________________________________________________
POSTION SUMMARY
The Administrative & Recycling Coordinator is part of a team that promotes a positive
customer experience within the Administration department and contributes to the city’s
mission of providing resident’s quality public services through effective, efficient, and
visionary leadership. In addition, they provide recycling support to the community by
managing recycling programs, promoting recycling events and education, yard waste,
organics and other related sustainability programming.
ESSENTIAL FUNCTIONS OF THE POSITION
ADMINISTRATION RESPONSIBILITIES
1. Customer Service: Phone communications, answering phones and providing
information to callers or routes call to appropriate department/person. Assists
walk-in customers at front counter with items such as the acceptance and/or
issuance of various applications, licenses and building permits.
2. Ensures that front-desk information is organized and accessible. Receives,
sorts, opens, date-stamps and distributes all incoming correspondence,
including mail and packages received at the city.
3. Processes building permits; schedules building inspections appointments
and prepares inspection slips.
4. Purchases office supplies and monitors office supply inventory. Upon
request, purchases furnishings and equipment for all departments.
5. Assists with preparing receipts and daily deposit, balances petty cash and
submits to Finance Department. Assists when need for processing utility
billing payments.
October 2022 1
6. Assists in the administration of all elections including but not limited to:
attend training sessions; answering inquires, issuance of absentee ballots,
maintenance of files and reports, and assembly and maintenance of voting
precinct supply boxes.
7. Assist with processing various licenses/permits such as Dog Kennel, Horse
Stable Permits, Fertilizer Applicator Licenses, Gambling Permits (temporary
and biennial); Solicitors; special event and parking permits.
8. Organize and maintain administrative filing system; uses the records retention
schedule to maintain files. Assist with preparation of general city-related
informational pieces and new resident information packets.
9. Assist with preparation and distribution of Council meeting agenda packets,
as needed.
10. Assists with public works or engineering projects and lists as needed and
forward emergency notifications.
11. Schedules Water and Sewer inspections for the public works department.
12. Performs other duties as apparent or assigned
RECYCLING AND SUSTAINABILITY RESPONSIBILITIES
1. Works with Hennepin County to meet county recycling requirements.
2. Reviews current and new recycling opportunities.
3. Works with Recycling Contractor on public education.
4. Attend county and district recycling meetings.
5. Responds to resident’s questions regarding the city’s recycling program.
6. Provides recycling-related informational pieces for newsletter and website
articles.
7. Coordinates the city-wide recycling and environmental activities and special
programs such as Spring Clean-up and Shredding events.
8. Assists with grant opportunities and other programs consistent with the City’s
sustainability and recycling goals and objectives. Manages requirements of
various grants and programs. Maintains records and assists with preparation
to submit annual municipal recycling grant and application for State funding.
October 2022 2
MINIMUM REQUIREMENTS
Minimum Qualifications: High school diploma or GED; two years office, clerical and
customer service experience. One year of increasing responsibility in programming for
events and knowledge of recycling programs preferably in the public sector. Experience
with multi-line telephone system and a variety of office equipment. Training in Microsoft
Office Products (Word, Excel, PowerPoint).
DESIRED QUALIFICATIONS
Desired qualifications include an Associates or Bachelor’s degree in Business
Administration, or a related field and three years of customer service experience and two
years of increasing responsibility in recycling programming and event planning in a public
sector or related position.
The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of governmental, municipal policies, operation, organization.
Encourages respect and team spirit for fellow employees.
Knowledge of correct English language usage, grammar, spelling; proofreading.
Knowledge of recycling and sustainability programming.
Knowledge of event planning and community education.
Ability to read and interpret documents, and procedure manuals.
Encourages suggestions and ideas that improve quality of service.
Effective communication both verbally and in writing, reports and correspondence.
Excellent customer service skills and ability to develop positive relationships with
employees and managers.
Maintain complete, accurate records, and knowledge of records retention practices.
Experience with computer operations and proficient use of Microsoft Office (Word,
Excel, PowerPoint, Outlook, etc)
Familiar with operation of various types of office equipment.
Capable of making arithmetic computations using whole numbers, fractions and
decimals. Ability to compute rate, ratios and percentages.
Knowledge of election procedures.
Ability to prioritize and organize work effort to meet deadlines.
Adheres to the core values and behaviors established for employees of the City of
Shorewood.
October 2022 3
PHYSICAL DEMANDS
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There is
some pressure associated with project or activity deadlines. Report preparation and
writing may at times require extended use of a keyboard. Work interruptions are frequent.
WORK ENVIRONMENT
Work is mostly performed in an office environment. There is occasional driving to locations
near the city or in the metro area. At times, the job may involve handling and calming
individuals who are emotionally charged over an issue.
October 2022 4
_____________________________________________________________________
POSITION TITLE: Administrative & Communications Coordinator
DEPARTMENT: Administration
ACCOUNTABLE TO: Administrative Services Director
FLSA STATUS: Non-Exempt
PAY GRADE: 8
________________________________________________
POSTION SUMMARY
The Administrative & Communications Coordinator is part of a team that promotes a positive
customer experience within the Administration department and contributes to the city’s
mission of providing resident’s quality public services through effective, efficient, and
visionary leadership. In addition, they provide communications support in the design,
preparation, and production of the city’s newsletter and social media platforms.
ESSENTIAL FUNCTIONS OF THE POSITION
ADMINISTRATION RESPONSIBILITIES
1. Customer Service: Phone communications, answering phones and providing
information to callers or routes call to appropriate department/person. Assists
walk-in customers at front counter with items such as the acceptance and/or
issuance of various applications, licenses and building permits.
2. Ensures that front-desk information is organized and accessible. Receives,
sorts, opens, date-stamps and distributes all incoming correspondence,
including mail and packages received at the city.
3. Processes building permits; schedules building inspections appointments
and prepares inspection slips.
4. Purchases office supplies and monitors office supply inventory. Upon
request, purchases furnishings and equipment for all departments.
5. Assists with preparing receipts and daily deposit, balances petty cash and
submits to Finance Department. Assists when need for processing utility
billing payments.
October 2022 1
6. Assists in the administration of all elections including but not limited to:
attend training sessions; answering inquires, issuance of absentee ballots,
maintenance of files and reports, and assembly and maintenance of voting
precinct supply boxes.
7. Assist with processing various licenses/permits such as Dog Kennel, Horse
Stable Permits, Fertilizer Applicator Licenses, Gambling Permits (temporary
and biennial); Solicitors; special event and parking permits.
8. Organize and maintain administrative filing system; uses the records retention
schedule to maintain files. Assist with preparation of general city-related
informational pieces and new resident information packets.
9. Assist with preparation and distribution of Council meeting agenda packets,
as needed.
10. Assists with public works or engineering projects and lists as needed and
forward emergency notifications.
11. Schedules Water and Sewer inspections for the public works department.
12. Performs other duties as apparent or assigned
COMMUNICATIONS RESPONSIBILITIES
1. Responsible for production of monthly Newsletter including identifying and
researching projects and special interest items. Edits copy; proofs for
grammatical and spelling errors. Arranges and takes photos for the
Newsletter. Prepares final draft for printing and coordinates production and
mailing of final product with Printer Service, Mail Service, and for email list.
2. Responsible for posting updates to the city’s Facebook and other social media
sites on timely and pertinent information.
3. Assists with City website maintenance when needed.
4. Assists with event flyers and marketing materials when needed.
MINIMUM REQUIREMENTS
Minimum Qualifications: High school diploma or GED; two years office, clerical and
customer service experience. One year of increasing responsibility in communications
and/or newsletter editing or website maintenance. Experience with multi-line telephone
system and a variety of office equipment. Training in Microsoft Office Products (Word, Excel,
PowerPoint).
October 2022 2
DESIRED QUALIFICATIONS
Desired qualifications include an Associates or Bachelor’s degree in Business
Administration, Communications or a related field and three years of customer service
experience and two years of communications experience in a public sector or related
position.
The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of governmental, municipal policies, operation, organization.
Encourages respect and team spirit for fellow employees.
Knowledge of correct English language usage, grammar, spelling; proofreading.
Knowledge of print/electronic media and newsletter editing and publication
Knowledge of social media platforms and best practices
Ability to read and interpret documents, and procedure manuals.
Encourages suggestions and ideas that improve quality of service.
Effective communication both verbally and in writing, reports and correspondence.
Excellent customer service skills and ability to develop positive relationships with
employees and managers.
Maintain complete, accurate records, and knowledge of records retention practices.
Experience with computer operations and proficient use of Microsoft Office (Word,
Excel, PowerPoint, Outlook, etc)
Familiar with operation of various types of office equipment.
Capable of making arithmetic computations using whole numbers, fractions and
decimals. Ability to compute rate, ratios and percentages.
Knowledge of election procedures.
Ability to prioritize and organize work effort to meet deadlines.
Adheres to the core values and behaviors established for employees of the City of
Shorewood.
PHYSICAL DEMANDS
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There is
some pressure associated with project or activity deadlines. Report preparation and
writing may at times require extended use of a keyboard. Work interruptions are frequent.
WORK ENVIRONMENT
Work is mostly performed in an office environment. There is occasional driving to locations
near the city or in the metro area. At times, the job may involve handling and calming
individuals who are emotionally charged over an issue.
October 2022 3
_____________________________________________________________________
POSITION TITLE: City Clerk
DEPARTMENT: Administration
ACCOUNTABLE TO: Administrative Services Director
FSLA STATUS: Non-Exempt
PAY GRADE: 12
_____________________________________________________________________
POSITION SUMMARY
The City Clerk is responsible for the statutory duties of the city such as maintaining all
municipal records and coordinating city elections. The City Clerk is responsible for the
preparation, custody, preservation, and distribution of official city documents; prepares
agenda and supporting material for City Council meetings; responds to public and staff
inquiries; prepares and processes permits and licenses.
ESSENTIAL FUNCTIONS OF THE POSITION
CITY CLERK RESPONSIBILITIES
1. Prepares notices and legal publications for publication in the newspaper and
complies with state statutes and local ordinances regarding public notification.
2. Administer all licenses and general permits, such as liquor, tobacco, waste
haulers, tree trimmers, dogs, and stable permits.
3. Serves as the city’s election administrator including maintenance of election
records; recruiting and training of election judges and staff; candidate filing
and campaign financial reporting; publication of legal notices, managing
absentee ballot process; maintenance of election equipment and supplies;
conducting election equipment testing; setting up polling sites and supervising
election day procedures.
4. Attend seminars, workshops, and city clerk professional organization
meetings as necessary and related to the position.
October 2022
1
5. Coordinates timely preparation of a wide variety of documents for city council
and various city commissions and boards; including reports, agendas, agenda
packets, resolutions, minutes, and ordinances.
6. Assists in the administration of all elections including but not limited to: attend
training sessions, answering inquires, issuance of absentee ballots,
maintenance of files and reports, and assembly and maintenance of voting
precinct supply boxes.
7. Assist with processing various licenses/permits such as liquor, tobacco, dog
kennel, horse stable and licenses for fertilizer applicator, gambling (temporary
and biennial), solicitors, fireworks, special event and parking permits.
Prepares license renewal letters and reviews submitted applications; follows
up with the applicant as necessary.
8. Serves as the City’s records manager, maintaining all official city records:
Direct the recording, filing, maintenance, distribution, storage, retention
coordination, retrieval and disposal of vital city records such as the city code,
minutes, resolutions, meeting packets, ordinances, contracts and
agreements, oaths of office, deeds, easements, and leases. Sign, certify
and/or notarize official documents; proofread minutes, resolutions and other
city documents for accuracy.
9. Organize and maintain administrative filing system including Laserfiche; uses
the records retention schedule to maintain files. Serves as Laserfiche
Administrator. Assists employees with Laserfiche filing system and process
and set-up new employees and annual maintenance.
10. Designated the “designee” for responding to data request pursuant to the
MNGDPA. Provide support to the Responsible Authority and serve as back-
up in their absence.
11. Assists with Audio/Video production and coordinate with LMCC and
production staff and equipment vendor for city meetings and other events.
Coordinate with minute taking staff and manage contracts for Timesavers.
ADMINISTRATION RESPONSIBILITIES
1. Supports and backs up for administrative staff in handling correspondence, mail,
and various inquiries, involving building inspection, water meters and tree or
weed maintenance.
2. Serves as the Public Alert System administrator, communicating and
administering the system for the City of Shorewood.
October 2022
2
3. Recommends office purchases and maintains postal machine and maintenance
of copiers and general office equipment.
4. Assists with communications; Prepares weekly e-news on various topics:
General city e-news and others.
5. Assist with other duties and special projects as apparent or assigned.
6. Serves as a back-up for administrative staff in answering phone calls, providing
information, assisting walk-in customers, or with acceptance and/or issuance of
various applications, licenses and permits.
7. Assists with issuing notices and inspection records for city Weed Inspector.
8. Assists with organizing and maintaining engineering project files
9. Maintains contract data, electronic records and water meter inventory.
10. Performs other duties as apparent or assigned.
MINIMUM REQUIREMENTS
Minimum Qualifications: High school diploma or GED; possess certified municipal clerk
designation (MCMC) or ability to obtain certification within three years of hire; two years
office, clerical and customer service experience, preferably in the public sector or a
municipality; experience with multi-line telephone system and a variety of office equipment.
Training in Microsoft Office Products (Word, Excel, PowerPoint)
DESIRED QUALIFICATIONS
Desired qualifications include a Bachelor’s degree in Public Administration, Business
Administration or a closely related field and three years of City Clerk, Deputy Clerk
experience in the public sector or a related position.
The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of governmental, municipal policies, operation, organization.
Encourages respect and team spirit for fellow employees.
Knowledge of correct English language usage, grammar, spelling; proofreading.
Knowledge of principles/practices of public/media relations; print/electronic media
Ability to read and interpret documents, and procedure manuals.
Encourages suggestions and ideas that improve quality of service.
October 2022
3
Effective communication both verbally and in writing, reports and correspondence.
Excellent customer service skills and ability to develop positive relationships with
employees and managers.
Maintain complete, accurate records, and knowledge of records retention practices.
Experience with computer operations and proficient use of Microsoft Office (Word,
Excel, PowerPoint, Outlook, etc)
Familiar with operation of various types of office equipment.
Capable of making arithmetic computations using whole numbers, fractions and
decimals. Ability to compute rate, ratios and percentages.
Knowledge of election procedures.
Ability to train election judges, volunteers.
Ability to maintain the highest level of confidentiality when dealing with private or
sensitive information.
Skill delivering verbal presentations to the city council, employees, and others.
Ability to prioritize and organize work effort to meet deadlines.
Adheres to the core values and behaviors established for employees of the City of
Shorewood.
PHYSICAL DEMANDS
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There is
some pressure associated with project or activity deadlines. Report preparation and
writing may at times require extended use of a keyboard. Work interruptions are frequent.
WORK ENVIRONMENT
Work is mostly performed in an office environment. There is occasional driving to locations
near the city or in the metro area.
October 2022
4
_____________________________________________________________________
POSITION TITLE: Administrator Services Director
DEPARTMENT: Administration
ACCOUNTABLE TO: City Administrator
FLSA: Exempt
PAY GRADE: 15
_____________________________________________________________________
POSITION SUMMARY
The Administrative Services Director reports to the City Administrator and is primarily
responsible for all Administration and Human Resources related functions for the city.
The position is responsible for the day-to-day operations and supervision of
Administration, Human Resources, the City Clerk’s office, Communications and
Recycling. In addition, the position coordinates with IT services in its support for city
equipment and employees. The City Clerk, the Administrative/Communications
Coordinator, the Administrative/Recycling Coordinator, and the Administrative Assistant
are direct reports to this position.
ESSENTIAL FUNCTIONS OF THE POSITION
ADMINISTRATION RESPONSIBILITIES
1. Administration and Management: Responsible for management of the day-
to-day operation of the city office. Responsible for supervision and
development of administrative staff. Serves as a member of the City’s
management team. Provide information and recommendations regarding
operations; assists in making decisions relating to day-to-day operations
and processes. Carry out supervisory responsibilities relating to
administrative support staff in accordance with the City’s policies and
applicable laws, to include coordinating clerical support functions; training
and evaluation; reviewing employment applications, interviewing and
recommending applicants for employment. Answers a variety of public
inquiries regarding municipal practices, policies, procedures, licensing and
applications. Prepares and manages the Administration budget.
2. City Clerk’s Office: Responsible for management and oversight of the City
Clerk’s office, including staffing, mentoring, coaching, training, elections,
licensing, records management, data practices, agenda process.
3. Communications: Responsible for management and oversight of City
Communications. Serves as city website Administrator. Assists in public
October 2022 1
relations with media inquiries as directed by the City Administrator, from
citizens, other mass media agencies in the form of inquiries, press releases,
and maintains professional relationships with media and outside groups.
Oversight of the preparation, production and maintenance of printed and
electronic communications including newsletter, website, E-news, social
media, resident information, and other informational materials. Responsible
for developing key communication issues and information opportunities and
develop strategies to maximize opportunities city wide. Provides support
and assistance for city events, the community center and other city affiliated
organizations and partners. Works with contractors and city staff on special
projects or requests.
4. Budget Process: Plans for, prepares and administers the Administration,
Elections, City Council, City Facilities, and Recycling budgets. Works as a
team member with other executive staff in preparation of overall final budget
as directed by the City Administrator.
5. Technology Coordination: Coordinates with IT for support services and
oversees the technology for city operations. Directs and assists with
software training. Determines maintenance and replacement schedules for
technology equipment and provide direction on future technology needs of
the city. Serves as conduit for technology vendors for overall maintenance
needs. Troubleshoot and communicate software and hardware issues to IT
network provider and software service providers, and follow-up to resolve
issues. Oversees Audio/Video production and staff for meetings and
special events. Works with LMCC and technology vendors to maintain
and coordinate the production of meetings and city events.
6. Facilities and Contract Management: Responsible for managing contract for
services and oversight of city vendors such as the city hall custodial service,
mat services, shredding services, pest control services, etc. Prepares and
manages the Facilities budget.
7. City Administrator Support: Provides assistance to the City Administrator
including preparation of correspondence, reports, resolutions and
ordinances and provides relevant research or field expertise when
requested.
8. Project Management/Research: Responsible for project management as
assigned or relevant, including human resources, communications,
legislative, or city-initiated initiatives. Responsible for researching laws,
policies, ordinance background, legislative activities, professional and peer
associations to support thoughtful change.
9. City Council Support: Attend city council meetings: Oversees the
preparation and distribution of the city council meeting agendas; oversees
October 2022 2
City Recorder, Audio/Visual production and staffing, and production and
staffing for council meeting minutes. Coordinates training and onboarding
for city council members. Prepares and manages the City Council budget.
9. Data Requests: Designated the “responsible authority” for responding to
data requests. Attend training and conduct research to support the city in
MN Government Data Practices Act.
10. Elections: Oversees and offers assistance and training regarding the City’s
election administration and process. Oversees the maintenance of election
records; recruiting and training of election judges and staff; candidate filing
and campaign financial reporting; publication of legal notices, managing
absentee ballot process; maintenance of election equipment and supplies;
conducting election equipment testing; setting up polling sites and
supervising election day procedures. Prepares and manages the Election
budget.
11. Recycling: Oversees recycling programs and administration. Seeks and
prepares grant opportunities for consideration by the city council and
monitors grant programs. Oversees city recycling and sustainability
programs, including Spring Clean-Up, Shred events, city-wide recycling
program. Prepares and manages the Recycling budget.
12. Performs other duties as apparent or assigned.
HUMAN RESOURCES RESPONSIBILITIES
1. Staffing and Recruitment: Responsible for all aspects of staffing for full time,
part-time and seasonal positions, including recruitment, interviewing, hiring,
and onboarding processes. Responsible for Background Investigations and
Assessments on new hires. Responsible for coordinating new hire orientation
and onboarding. Ensures city compliance in hiring requirements of Americans
with Disability Act and other federal and state regulations including Veteran’s
Preference.
2. Benefit Administration: Administers benefits program including but not limited
to: Health, LTD, life insurance, dental, and deferred compensation for new
hires, current employees and retirees. Develops and maintain relationships
with all benefit vendors. Stays relevant in new benefit offerings and
understanding what employees benefit preferences are. Develops and
oversees the open enrollment process. Administers and maintains the online
employee benefit portal and trains new employees in how to use it. Resolves
benefit issues, provides benefit support and answers questions.
3. Human Resources Leadership: Provides leadership, guidance and
recommendations in human resources strategies and policy development
October 2022 3
under the direction of the City Administrator. Manages human resources
functions and activities including employee engagement, training,
development, retention strategies, regulatory compliance, performance
management and personnel policies. Provide human resources support for
department heads and employees alike with various requests or advisement.
Prepare programming to allow for employee engagement and development.
Recommend and support employee training initiatives. Stay active and
connected in outside leadership opportunities and committee board to continue
growing HR expertise and knowledge to support the city’s workforce.
4. Contract Negotiations: Assists City Administrator with negotiating collective
bargaining agreements, interpreting labor contracts and preparing for
grievances or arbitrations. Serves on the city negotiation team.
5. Human Resource Laws: Responsible for maintaining compliance with
applicable federal and state laws and regulations. Responsible for maintaining
personnel files under mandated records retention schedule and data practices,
organized for confidentiality. Responsible for maintaining and updating the
city’s personnel policy to ensure it is up to date with current laws and practices.
Stays relevant with Non-DOT and DOT drug and alcohol testing protocols.
Serves as the reference for employee policies and personnel matters.
6. Human Resource Discipline, Investigations, and Termination: Responsible for
assisting and providing direction and support to the City Administrator or other
management staff on employee discipline, workplace investigations, and or
termination. Responsible for maintaining documentation related to disciplinary
actions.
7. Human Resources Reporting: Prepares Pay Equity report. Coordinates
compensation plan administration job analysis and annual salary survey.
Prepares and submits all required Safety training and OSHA reports.
8. Human Resource Relations: Provide for employee development programs,
employee engagement programs, and positive employee relations. Maintain
and manage the Performance Management process.
9. Human Resource Administration: Administer all leaves of absence including;
the Family Medical Leave Act (FMLA), non-FMLA, injury on duty, short-term
disability, long-term disability and military leave. Administers and files all
workers compensation claims with the city’s insurance company. Maintains
worker’s compensation files in compliance with state law.
10. Human Resources/Safety: Maintains and records all OSHA required safety
records and prepares and submits annual reports. Completes First Reports of
Injuries and determines course of action.
October 2022 4
11. Compensation and Payroll Support: Serves as back-up for payroll processing
and answers employee’s questions as they relate to compensation and payroll.
Researches and recommends compensation plans, market analysis studies
and generally keeps abreast of trends and developments in the job and
compensation market.
SUPERVISORY RESPONSIBILITIES
Carries out supervisory responsibilities of all employees within the administration
department. Responsibilities include training; planning, assigning, and directing work;
evaluating performance; rewarding employees; disciplining employees including oral and
written reprimands and the ability to suspend; transferring; adjusting grievances;
addressing complaints and resolving problems of employees. Responsibilities also
include the ability to effectively recommend hiring; promoting; demoting; and discharging
employees.
MINIMUM REQUIREMENTS
Requires a Bachelor’s degree in Human Resource Management, Organizational
Leadership and Management, Business Administration, Public Administration, or a
closely related field and four or more years of work experience, including at least two
years of Human Resources experience and two years of supervisory experience in a
public sector or related position.
DESIRED QUALIFICATIONS
Desired qualifications include a Master’s degree in Human Resources Management,
Organizational Leadership and Management, Public Administration, Business
Administration or a closely related field and six years of experience, with at least three
years of Human Resources experience and three years of supervisory experience in a
public sector or related position.
The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of governmental, municipal policies, operation, organization.
Encourages respect and team spirit for fellow employees.
Knowledge of correct English language usage, grammar, spelling; proofreading.
Knowledge of principles/practices of public/media relations; print/electronic media
Ability to read and interpret documents, and procedure manuals.
Encourages suggestions and ideas that improve quality of service.
Knowledge of human resources administration, principles, practices and techniques
including legal requirements.
Effective communication both verbally and in writing, reports and correspondence.
October 2022 5
Web content design and management.
Excellent customer service skills and ability to develop positive relationships with
employees and managers.
Maintain complete, accurate records, and knowledge of records retention practices.
Experience with computer operations and proficient use of Microsoft Office (Word,
Excel, PowerPoint, Outlook, etc)
Familiar with operation of various types of office equipment.
Capable of making arithmetic computations using whole numbers, fractions and
decimals. Ability to compute rate, ratios and percentages.
Knowledge of election procedures.
Ability to train and supervise employees, election judges, volunteers.
Ability to maintain the highest level of confidentiality when dealing with private or
sensitive information.
The ability to provide leadership to and motivate employees.
Skill delivering verbal presentations to the city council, employees, and others.
Ability to prioritize and organize work effort to meet deadlines.
Adheres to the core values and behaviors established for employees of the City of
Shorewood.
PHYSICAL DEMANDS
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There is
a need to deliver training or presentations, which may involve up to several hours of
public speaking in front of employee groups or the city council and an audience. There
is some pressure associated with project or activity deadlines. Report preparation and
writing may at times require extended use of a keyboard. Work interruptions are
frequent.
WORK ENVIRONMENT
Work is mostly performed in an office environment. There is occasional driving to
locations near the city or in the metro area. At times, the job may involve handling and
calming individuals who are emotionally charged over an issue.
October 2022 6
_____________________________________________________________________
POSITION TITLE: Administrative Assistant – Part-Time (20 hours/week)
DEPARTMENT: Administration
ACCOUNTABLE TO: Administrative Services Director
FSLA STATUS: Non-Exempt
PAY GRADE: 5
________________________________________________
POSITION SUMMARY
The Administrative Assistant is part of a team that promotes a positive customer experience
within the Administration department and contributes to the city’s mission of providing
resident’s quality public services through effective, efficient, and visionary leadership. This
position provides customer service and office support for the administration department.
NATURE OF WORK
The Administrative Assistant in the Administration Department performs a variety of
moderate clerical support work that requires general knowledge of Microsoft applications
and office procedures and excellent customer service skills.
ESSENTIAL FUNCTIONS OF THE POSITION
CUSTOMER SERVICE
1. Phone communications, answering phones and providing information to
callers or routes call to appropriate department/person.
2. Greets and assists walk-in customers at front counter with items such as the
acceptance and/or issuance of various applications, licenses and building
permits. Collects payments and issues receipts for various payments for city
services.
3. Ensures that front-desk information is organized and accessible.
ADMINISTRATIVE SERVICES
1. Receives, sorts, opens, date-stamps and distributes all incoming
correspondence, including mail and packages received at the city.
2. Processes building permits and schedules building inspections
appointments and prepares inspection slips.
October 2022 1
3. Monitors office supply inventory and recommends purchases.
4. Prepares receipts and daily deposit, balances petty cash, processes utility
bills.
5. Assist all departments with mailings and scanning documents.
7. Assist with processing various licenses/permits such as Dog Kennel, Horse
Stable Permits, Fertilizer Applicator Licenses, Gambling Permits (temporary
and biennial); Solicitors; special event and parking permits.
8. Organize and maintain administrative filing system; uses the records retention
schedule to maintain files.
9. Assist with preparation and distribution of meeting agenda packets for various
departments, as needed and help with meeting set-up.
10. Assist with preparation of general city-related informational pieces and new
resident information packets.
11. Assist with other duties and special projects as apparent or assigned.
12. Schedules water and sewer inspections for the public works department.
13. Performs other duties as apparent or assigned.
MINIMUM REQUIREMENTS
Minimum Qualifications: High school diploma or GED; one year of office, clerical and
customer service experience. Experience with multi-line telephone system and a variety of
office equipment. Training in Microsoft Office Products (Word, Excel, PowerPoint).
DESIRED QUALIFICATIONS
Desired qualifications include an Associate’ degree in Business Administration, or a related
field and two years customer service experience in an office environment preferably in the
public sector.
The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of governmental, municipal policies, operation, organization.
Encourages respect and team spirit for fellow employees.
Knowledge of correct English language usage, grammar, spelling; proofreading.
Ability to read and interpret documents, and procedure manuals.
October 2022 2
Encourages suggestions and ideas that improve quality of service.
Effective communication both verbally and in writing, reports and correspondence.
Excellent customer service skills and ability to develop positive relationships with
employees and managers.
Maintain complete, accurate records, and knowledge of records retention practices.
Experience with computer operations and proficient use of Microsoft Office (Word,
Excel, PowerPoint, Outlook, etc)
Familiar with operation of various types of office equipment.
Capable of making arithmetic computations using whole numbers, fractions and
decimals. Ability to compute rate, ratios and percentages.
Ability to prioritize and organize work effort to meet deadlines.
Adheres to the core values and behaviors established for employees of the City of
Shorewood.
PHYSICAL DEMANDS
Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There is
some pressure associated with project or activity deadlines. Work duties may at times
require extended use of a keyboard. Work interruptions are frequent.
WORK ENVIRONMENT
Work is mostly performed in an office environment.
October 2022 3