11-28-22 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 28, 2022 7:00 P.M.
For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for
the meeting link. Contact the city at 952.960.7900 during regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Work Session Minutes of November 7, 2022 Minutes
B. City Council Work Session Minutes of November 14, 2022 Minutes
C. Municipal Canvas Board Meeting Minutes of November 14, 2022 Minutes
D. City Council Regular Meeting Minutes of November 14, 2022 Minutes
E. Approval of the Verified Claims List Claims List
F. Approve Permanent Appointment of Matt VanLith, Director of Public Works Memo
Public Works Light Equipment Operator
G. Accept Donation from Minneapolis Southwest Lions Club Parks/Rec Director Memo
For Diabetes Emergency Kit to SCEC Resolution 22-119
H. Approve Assessment Agreement for Water Connection Finance Director Memo
Resolution 22-120
I. Approve Holiday Schedule City Administrator Memo
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please raise your hand or use the raise your
hand feature. Please identify yourself by your first and last name and your address for the record. After this introduction, please limit
your comments to three minutes. No action will be taken by the council on this matter. The mayor or council may request that staff
place this matter on a future agenda or ask staff to address it during Item 10. Staff Reports. (No Council Action will be taken)
4. PARKS
A. Report by Commissioner Hirner on 10-25-22 Park Commission Meeting Minutes
5. PLANNING
A. Report by Commissioner Riedel on 11-15-22 Planning Commission Minutes
Meeting
B. Review Conditional Use Permit for Antenna Collocation Planning Director Memo
Applicant: SMJ International on behalf of ATT Resolution 22-121
Location:24283 Smithtown Road
C. Review Concurrent Detachment/Attachment with Chanhassen Planning Director Memo
Applicant: Carl Zinn Resolution 22-122
Location: North ½ of 6200 Cardinal Drive (3411723440052) Resolution 22-123
Ordinance 22-595
Resolution 22-124
6. GENERAL/NEW BUSINESS
7. STAFF AND COUNCIL REPORTS
A. Staff
B. Mayor and City Council
8. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 7, 2022 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Labadie called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson (via video-conference) Labadie, Siakel,
Gorham, and Callies; Interim City Administrator Shukle; Planning Director Darling;
Director of Public Works Brown; and, Parks and Recreation Director Crossfield
Absent: None
B. Review Agenda
_Callies_ moved, _Gorham_ seconded, approving the agenda as presented. Motion passed
4/0.
2. INTEGRATED PESTICIDE MANAGEMENT PLAN (IPM) PHASES 1 AND 2
Planning Director Darling reminded the Council that the City had contracted with the IPM Institute
of North America to prepare a guiding document regarding alternatives to the use of chemicals or
pesticides for City owned facilities and grounds. She noted that as the City moves forward it is
important to have a clear approach in addressing this issue, but also recognize that it will involve
additional labor, costs, and other tradeoffs by having such a policy. She reviewed the list of
questions for Council to consider as they are reviewing the materials being presented. She
introduced Ryan Anderson, IPM Institute of North America and Alec McClennan and Sydney
Leziac of Good Nature Organic Lawn Care/Midwest Grows Green.
Mayor Labadie noted that tonight’s meeting is informational and not for citizen input, but assured
residents that this would not be the last time this item would be in front of the Council.
Ryan Anderson, Sustainable Communities Manager, IPM Institute of North America, gave a brief
overview of IPM Institute and noted that he feels that there are various tools that can be used to
control pests and weeds, with pesticides being used as a last resort. He gave a presentation that
outlined the three phases of their Technical Assistance Program (TAP): Phase 1 – Sustainable
Landscaping Audit; Phase II – Three Year Sustainable Landscape Management Plan; Phase III
Implementation of Audit and Plan Recommendations. He reviewed the City’s pollinator policy
and outlined the best management practices and areas that had room for improvement for each
clause. He reviewed the types of pesticide products that the City has used.
Mr. Anderson explained the idea behind prioritizing and classifying the fields based on the visibility
of the park, foot traffic for the park, and the communities expectations. He outlined the different
categories and explained which parks were in each category and what cultural management
practices would be used in each as well as the use of data points for product purchasing. He
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stated that the Phase I recommendations are to prioritize the fields, increase cultural controls,
and use data for fertility needs and weed control. He stated that there are additional
recommendations within the report for non-turf grass areas with what IPM refers to as a flywheel
weed management approach. He gave an overview of some ways the flywheel approach could
be applied to the algae growth at Manor Pond, buckthorn control, pollinator friendly zones, and
emerald ash borer.
Councilmember Gorham asked about timing for all of the recommendations that are being made
because they are now basically into the winter months.
Mr. Anderson confirmed that the City had missed the overseeding and aeration window of time
for the fall, so they would now recommend that the efforts begin in the spring with things related
to turf grass management.
Alec McClennan, Good Nature Organic Lawn Care, gave a presentation regarding their
assessment of the City parks and recommendations moving forward. He gave an overview of
various turf maintenance styles including traditional, organic and pesticide free. He explained
that it is possible to have a nice field without resorting to pesticide use and reviewed ways to mow
properly, feed the soil, and seed regularly. He explained that they had tested all the City’s fields
with both a nutrient and a physical analysis. He stated that the soil tended to be high in
magnesium and calcium, have low potassium and phosphorus, and reviewed ways that the soil
could be fed. He reviewed the best time to seed, how overseeding can be accomplished, and
what type of seed works well. He noted that they are suggesting that the City add slit seeding to
their operations and reviewed some of the benefits of also seeding with micro-clover as a way to
be more pollinator friendly. He explained some of the options for reclassification of parks/fields
and reviewed some of the budget considerations for pesticide free or treating fully organically for
the current categories compared to their suggestions. He stated that there are benefits and
challenges for the Council to consider with alternative ways to take care of the fields.
Councilmember Gorham asked Mr. McClennan to review the spreadsheet information that
outlined their recommendations.
Mr. McClennan reviewed the options and estimated costs for the City fields in using either full
organic, pesticide free, as well as the option of micronutrient treatments. He noted that they are
flexible and the plan can be gone through on a field by field basis and the City can pick and choose
how each should be treated based on their budget.
Mayor Labadie thanked Mr. McClennan for his presentation and noted that it was very
understandable, but noted that there was a lot of information shared with the Council that will
need to be digested. She asked if Park Commissioner Levy would like to make any comments to
the Council.
Commissioner Levy stated that she was here just to observe the meeting.
Mayor Labadie asked staff to weigh in with their thoughts on the information that has been
presented.
Public Works Director Brown stated that he has one minor correction to the report. He noted that
the report stated that the City did not have irrigation in their parks, but explained that there were
considerable areas in Freeman Park that do have irrigation. He stated that he felt the
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NOVEMBER 7, 2022
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recommended plan looks good from a methodical standpoint, but noted that he felt the ‘hurdle’
for this will be related to finances and manpower.
Mr. McClennan noted that there is definitely more manpower that is necessary for this kind of
approach and noted that they have worked with cities in the past who have been able to get grant
funding for sustainable turf care that has funded their initial expenses.
Mayor Labadie stated that one reality of the current economy is difficulty with the labor shortages
and many of the recommendations do involve a lot of manpower.
Mr. Anderson recommended taking a look at www.lawnandland.org and referenced an example
of a manager in Chicago who found out that they saved money by contracting the mowing rather
than having staff do the work.
Mr. McClennan stated that it would not be a cost savings, but if finding manpower is a problem,
the City could also look into robotic mowers.
Planning Director Darling stated that the information presented by Mr. Anderson and Mr.
McClennan was a very thorough look at the City’s practices.
Mayor Labadie noted that the report put together by Planning Director Darling included some
potential next steps for the Council to consider such as holding another Work Session meeting,
holding a listening session for public comment, or formal adoption. She stated that, in her opinion,
she did not think the City was anywhere near being ready to formally adopt anything yet.
Councilmember Callies stated that she liked the idea of prioritizing the fields, the cultural controls,
and using data points. She stated that a big concern she has is that this is being driven by the
Bee Friendly resolution that was passed in 2014. She noted that both of the consultants talked
about flexibility and ultimate goals for the City and the recommendations were not ‘must’ do,
however, the way the resolution is written, it does not allow for any middle ground because it is a
zero tolerance resolution that she feels has had unintended consequences. She stated that in
hindsight, it would have been a good idea to have this study before the resolution and stated that
she did not think it was fair to staff to maintain the resolution in its current form as ‘must have zero
tolerance’ policy. She reiterated that both consultants also said that there can be an ultimate goal
that the City can strive to achieve, but it does not have to be done today or tomorrow. She stated
that in terms of the big picture, she feels the resolution should be changed and worded in a
different way so that the City can work towards the goal of reducing the use of chemicals.
Mr. McClennan stated that their pesticide free approach would comply with the existing resolution.
Councilmember Callies stated that she did not think the language in the resolution would support
the approach that was being discussed with recategorizing certain areas of the parks. She stated
that she did not intend to just dwell on the resolution, but feels that it is a significant factor in how
the City got to where it is today in looking at this issue. She reiterated that she feels that there
needs to be a new resolution so the City can apply the policies in a more appropriate manner.
Mayor Labadie noted that at the time the resolution was passed she was on the Council along
with Councilmembers Siakel, Johnson, and former Mayor Scott Zerby, who was present in the
audience tonight. She stated that when it was passed, Shorewood was the first City in the State
to pass any type of ‘bee-safe’ resolution. She noted that it is quite common that codes and
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NOVEMBER 7, 2022
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resolutions are reviewed and modified over time. She stated that this this resolution has not been
modified since 2014, but agreed with the interpretation of Councilmember Callies of the existing
resolution and thinks looking at the resolution would be worthy of a discussion.
Councilmember Siakel stated that she did not see an issue in amending the resolution and
believes what Councilmember Callies has stated is accurate and would agree that there had
been some unintended consequences that have come from the resolution. She noted that the
intent and the reasons that the City had the resolution in the first place are still valid, but would
agree that taking another look at the resolution may be a good thing. She asked about the
emerald ash borer chemical treatments and who was applying the product.
Public Works Director Brown stated that Davey Tree is applying the product for the City under a
contract.
Councilmember Siakel stated that it is done every year, but they are telling the consultants that it
is good for three years. She stated that it may be a good idea to dust off and make sure there is
a good understanding of where things are with regard to the tree inventory for the next five years.
Public Works Director Brown explained that what they try to do is select thirty specimen ash trees
that they want to save each year and are not injecting the same tree every year.
Councilmember Siakel stated that she understands that tonight’s meeting is to just review the
information, but she would like to, at some point, hear from the public. She stated that there is a
lot of change happening within the City with the retirement of Public Works Director Brown and
the search for a new City Administrator and agreed that this may be the time to consider whether
the City brings someone in to do the mowing and application.
Councilmember Gorham stated that he wants to be careful with changing the language of the
resolution because it almost makes it look like the City cannot comply, so they just want to make
the language looser. He stated that he feels both Mr. Anderson and Mr. McClellan have given
the City recommendations on how they can reduce the danger levels. He stated that as long as
the language is carefully constructed where the City is still not using systemic pesticides, he would
be in support of taking a fresh look at this resolution. He stated that his biggest issue is with
implementation because they have to look at costs, including the possible slit seeder and a
possible mowing contract, which means that what has been presented is not quite the full picture
of the cost. He noted that he would like to see more robust input from Public Works on what this
proposal really is to help inform the decision making around a possible levy for these costs. He
stated that he suspects that when this moves forward that there will be a lot of trial and error and
asked how staff would be trained.
Councilmember Callies asked if there was anybody available locally so the City did not have to
pay for a consultant to come in from out of State. She stated that she did not mean to imply that
Mr. McClellan had not done a great job thus far, but feels that they should take a look and see if
there is someone that does not have to be flown in for this work.
Mr. McClellan stated that he believes that there are folks near the City that could be contracted
out to do much of the work. He noted that the benefit that he can provide is to be an impartial
sounding board for the City on the turf side of the equation.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 7, 2022
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Mayor Labadie noted that she believes every Councilmember who has spoken on this has shared
that they are interested in getting input from the public.
The Council discussed getting public input via an Open House type format with the consultants
present and the possibility of holding another Council Work Session.
Mr. McClellan suggested that they work with the appropriate staff member to take the framework
that they have put together and put it into a concrete picture for pricing and what they would like
to do and then the public can comment on that. He stated that in its current form, there are a lot
of options presented that don’t allow for there to be a firm budget number which would be hard
for the public to comment on.
The Council discussed the possibility of holding another Council Work Session to review the
resolution language and set the parameters for what the public would be commenting on.
Mayor Labadie asked if there was anyone from the public that would like to comment and give
the Council input on what direction they would like to see the City focus on based on what had
been presented this evening.
Jeff Dinsmore, 5805 Minnetonka Drive, stated that he thinks, before the Council has another work
session, that they should have some public input. He stated that one of his thoughts is to make
sure that they are coming at this from a bit higher level and consider the philosophy behind this
way of looking at things more holistically. He stated that with regard to ash trees, his big question
is why the City was treating them for cosmetic reasons and with systemic pesticides, because
then they stop being part of the natural ecosystem and can do harm to parts of what is around
them, in terms of wildlife.
Patricia Houser, 5805 Minnetonka Drive, stated that when they originally presented the resolution,
they never called it ‘Bee-friendly’, they called it ‘Bee-safe’ and their hope was that it would help
the community. She stated that she would like the City to go back and revisit why they talked
about systemic pesticides. She stated that the information presented by Mr. Anderson and Mr.
McClellan has been really good but she would like there to have been a focus on the meaning of
‘systemic’. She stated that regarding the treatment for emerald ash borer she feels it is very
harmful and does not do a service to the City in the long run. She stated that she thought the
information presented by Mr. McClelland was excellent and was a way to look at how the City can
do this over the long term. She stated that she felt that it would really have a positive impact on
the health and safety of children as well as insects and pollinators. She stated that she strongly
recommends that the City spend time really figuring out how to do this and, if not, they should not
say that this is a ‘Bee-safe’ City.
Mr. Anderson stated that regarding the resolution, he feels that there is still value in having those
end goals and noted that he really wanted to stress Clause #6 that is an annual ‘progress’ report.
He stated that he believes that was included because it most cases you are not able to simply go
‘cold turkey’ on the use of pesticides. He stated that with regard to the question of bringing in
outside consultants, he wanted to clarify that the City had a signed contract with them for all three
phases.
Mayor Labadie stated that she feels the Council should take a look at the language of the existing
resolution but noted that it may be a good idea to wait until the new Councilmembers are involved.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 7, 2022
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Councilmember Callies agreed that this will take time and explained her concern with the
resolution in its current form. She explained that she did not think that needed to await the new
Councilmembers and felt it could be on an upcoming agenda.
Councilmember Gorham stated that he feels it makes sense to wait because there are about to
be two new Councilmembers, a new City Administrator and a new Public Works Director.
Councilmember Siakel disagreed and noted that it is really just a handful of words and the
amendments would not change the intent.
Mayor Labadie asked staff to put discussion of the resolution language on an upcoming agenda.
Councilmember Callies offered to work with staff on some proposed language amendments for
the resolution.
Councilmember Gorham stated that he feels this is something that should also have resident
input.
Councilmember Callies noted that she was talking about making fairly small changes to the
language and shared examples of where she would like to see some language changed.
Mayor Labadie stated that she agreed that the Council should look at the resolution and noted
that she had also flagged some things within the resolution, but upon further thought, she agreed
with Councilmember Gorham that it needs more discussion before it is put on an agenda for action
to be taken. She stated that she would like to see it put on a Work Session and allow for resident
comment on it before it is on a regular agenda for action.
Councilmember Callies noted that a work session is not a public hearing and feels that perhaps
the Council is beating this issue a bit too much.
Councilmember Siakel stated that if the proposed language amendments are discussed by the
Council in an open forum, she asked what the difference would be discussing it at a Work Session
versus a regular Council meeting.
Councilmember Gorham expressed concern that if this comes back before the Council with
‘cooked’ language amendments, it makes it seem like it is already a done deal and without
community input, he feels it will not go anywhere.
Councilmember Callies stated that she would disagree with the characterization of ‘cooked’
language. She stated that her point that she is bringing up is that she does not believe the
resolution accurately reflects what the circumstances are today and reiterated that she believed
that there had been some unintended consequences from it and she felt the language of the
resolution should match what the City is actually doing.
Scott Zerby, 5680 Christopher Road, stated that he co-founded this resolution along with Ms.
Houser when he was the mayor. He explained that the importance was on looking at the health
of residents and that had started with the idea of the bees being at the bottom of the food chain.
He stated that he believes that what Councilmember Callies may be reaching for is to try to put
‘best practices’ into the resolution. He noted that he thought the resolution was a stepping stone
towards broader things and he appreciates the Council’s interest in continuing that approach. He
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
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stated that the money this Council has invested in the IPM program is astounding and impressive,
however, he felt that putting best practices into the resolution does not put any onus on anyone
because nothing would actually be done.
Councilmember Gorham stated that he does not feel as though the City has really tried to meet
the spirit of the language in the resolution. He stated that he questions changing the language
without having at least tried to meet it. He explained that he did not like the idea of lowering the
bar nor did he feel creating more gray areas was necessary. He stated that he would like to give
it a try and if, by year three, the City finds that it is unsustainable, then they can take another look
at the language.
Mayor Labadie stated that in her opinion, as an attorney, the existing language is too strict for the
City to be able to implement most of the things that the consultants were talking about in their
presentations.
Councilmember Siakel stated that as former Mayor Zerby stated, the original resolution was a
start and intended to be a stepping stone. She stated that she is in favor of proposing some new
language and having the Council discuss it and does not think there needs to be a lot of meetings
added to the calendar.
Councilmember Callies noted that if the proposed changes are on the agenda and it does not
receive a second, then it would not go anywhere. She stated that she did not feel it is right to
have a resolution in place that does not at all allow for any use of pesticides anywhere in the City.
Ms. Houser noted that it did not say that and stressed the importance of the word ‘systemic’.
Mayor Labadie stated that this needs more discussion, and asked staff to include it on an
upcoming agenda.
Councilmember Gorham asked if there would be public comment on the topic.
Planning Director Darling stated that typically the Council does not take comment for non-public
hearings, but they could gather public input prior to the meeting for example a survey or invite
them to e-mail.
Councilmember Gorham stated that he does not want to see this go to something like Survey
Monkey because he feels it seems bigger than that. He suggested that the Council spend time
at a work session working on the language and then have it available for public comment.
Councilmember Siakel stated that she felt the Council was over complicating this issue.
Councilmember Callies stated that she did not feel that this was proposing a major policy change.
Councilmember Gorham disagreed and stated that he felt making that kind of change could be
considered a major policy change because the City was a landmark City when this resolution was
adopted. He stated that it is on the website and is very important to people.
Mayor Labadie suggested that this item be put on a short work session with the hope that when
it is put on the agenda that all five Councilmembers can be present.
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NOVEMBER 7, 2022
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Councilmember Gorham stated that he would like to suggest a thirty minute work session, an
opportunity for public comment, and then an agenda item for a vote.
Councilmember Callies asked if he meant that he wanted to hold three separate meetings on this
topic.
Councilmember Gorham stated that was his suggestion and noted that he felt the work session
would be very short.
Mayor Labadie noted that the Council had also discussed the possibility of holding an Open House
for implementation of the larger plan from IPM and involvement of consultants. She asked if
Public Works Director Brown and Planning Director Darling could work with them on honing in on
some of the details prior to getting public comment.
Public Works Director Brown stated that from his back of the napkin calculations, to step into this
program and look at equipment and material costs the $45,000 that is budgeted for next year is
clearly not going to be enough. He stated that he thinks they can work to get their arms around
the cost and ask Finance Director Rigdon about what impact that will have on the levy. He stated
that they may need to take a look at how they can step into this with their financial limitations
right now and implement this over time.
Councilmember Callies noted that his use of the term ‘implement over time’ suggests that it is a
progression which is not what is in the current resolution language.
Mayor Labadie stated that her understanding of the direction being given was that staff would
work with the consultants and narrow down various aspects of the program that can be discussed
more thoroughly and be presented to the public.
3. ADJOURN
Gorham moved, Callies seconded, Adjourning the City Council Work Session Meeting of
November 7, 2022, at 8:56 P.M. Motion passed 4/0.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 14, 2022 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Labadie called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Labadie, Siakel, Gorham, and Callies;
City Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director
Thone; Finance Director Rigdon; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Budde
Absent: None
B. Review Agenda
Callies moved, Siakel seconded, approving the agenda as presented. All in favor, motion
passed 5/0.
2. ADMINISTRATION DEPARTMENT REORGANIZATION
Interim City Administrator Shukle noted that another Council packet had been left on the dais prior
to the meeting because some of the copies that were sent out in the original packet had not copied
correctly. He gave an overview of past discussions regarding a proposed reorganization plan for
the Administration Department which came about as a result of the resignation of former
Communications/Recycling Coordinator Julie Moore. He noted that when this was brought up to
the Council the direction was to hold more detailed discussion at a Work Session which is why it
was on tonight’s agenda. He reviewed the various options and possible reorganization that he
and City Clerk/HR Director Thone had considered for filling this vacancy and explained that their
proposal would allow for advancement for some existing employees. He explained that the intent
was not for the proposed changes to seem rushed and apologized if that was the impression the
Council had received. He stated that they were trying to address the workload of the
Administration Department and explained that staff was stretched thin right now. He noted that if
the City does not opt to move forward with this reorganization plan, the City Council will have to
consider posting the Communications/Recycling Coordinator position. He stated that staff feels
the proposed reorganization is a good plan and noted that the overall budget impact is just a bit
over $11,000.
Mayor Labadie thanked Interim City Administrator Shukle and City Clerk/HR Director Thone for
the time that they have put into this proposal. She asked that Council focus their discussion on
giving staff direction on this proposal. She stated that at the last Council meeting, the Council
had given additional direction to staff to allow an existing staff member to pick up more hours but
noted that they did not specify the rate of pay/compensation and those actions ended up causing
stress amongst the office staff. She stated that what has been presented appears to be an all or
nothing kind of reorganization and affects four members of the current staff and one vacancy
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NOVEMBER 14, 2022
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which is essentially one-fifth of the City’s staff. She expressed her concern with the possible
restructure and shift in the job duties and noted that she was not sure that the existing employees
wanted this change or not. She reviewed some of the duties and actions for the vacant position
that need to be addressed in a timely manner such as grant processing, newsletter, City website
and social media commentary. She asked that the Council be delicate with their comments since
this includes current and former staff members.
Councilmember Callies stated that her initial concerns about this proposal are that she does not
think the Council has much more information than they were presented with at the Council
meeting when it was first brought up and was surprised to see it back on the agenda so soon
because she thought the Council had given direction for this to come back to the table when the
new City Administrator is on board. She stated that this is a major reorganization that involves a
lot of staff members and while she thinks it is a good idea to give opportunities for people to be
able to move up through the City’s system, she remains concerned about the process. She noted
that the information shared by Mayor Labadie regarding the duties and actions that need to be
addressed for the vacant position, have not been shared prior to this evening.
Mayor Labadie noted that another thing to keep in mind is that there was one front desk member
out on medical leave followed by the election and staff has stepped up and filled in the gaps. She
stated that she is worried about staff feeling burnt out.
Councilmember Gorham stated that with the City so close to having a new City Administrator, he
feels that both he and Councilmember Callies feel that it made sense to wait to consider this
change until that individual could be involved. He stated that there is the possible thought process
that it may be better for the Council to take a look at this in order not to place the new City
Administrator in the position of being the ‘bad guy’ without knowing the employees and the full
situation yet.
Councilmember Callies stated that also brings to mind the point that the Council had discussed
having the new City Administrator start sooner and explained that she was not sure why there is
a delay.
Mayor Labadie asked that the Council keep their comments related to this issue.
Councilmember Callies explained that she feels the two are related because of the timing. She
noted that if the new City Administrator was able to start a few weeks earlier, then some of this
could be dealt with then.
Councilmember Siakel stated that one thing she feels has not changed is the population of the
City. She stated that she is not sure what things staff has been working on that has them so
overwhelmed, but acknowledged that there have been a lot of data requests that have come in.
She stated that she believes the issue of burn out can be found across the board in just about
every industry and noted that, to her, this proposal seems very complicated for something that
should be pretty simple. She stated that the people that are at the front desk are the face of
Shorewood and all residents really want is a smile and someone who is helpful. She does not
think having two people up there that are really entrenched should ever change. She noted that
she was concerned that this proposed reorganization dilutes the responsibilities of the
Communications person. She noted that if Miechelle wanted to become full-time she did not
understand why she would not just apply for this vacant position. She stated that when the City
made the change to have more of an HR function with the City Clerk position was because of
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
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Page 3 of 6
past problems with records and was not intended to have an HR Administrator function. She
stated that she needs a more convincing explanation of ‘why’ the City should make these changes
and noted that she does think the compensation issue needs to be a separate issue from the
overall organization. She explained that she appreciated the thought and work that has gone into
this proposal, but does not understand why the City needs it. She stated that the one thing she
knows that has changed is the amount of data requests that have come into the City, so she
would understand if that is where the workload issue has come into play. She noted that she also
did not want to diminish the role of the Communications person because she thinks it is important
and is very resident facing.
Councilmember Johnson stated that he agreed and noted that one thing he feels has shifted is
where people get their information which is often times from social media. He stated that, to him,
puts even more importance on this role moving forward.
Mayor Labadie stated that she agreed and feels the voice of the City needs to come from the City
and not all of them just chiming in, which means there needs to be someone central to the City
that is maintaining the social media presence.
Councilmember Callies stated that the Council is discussing this at a Work Session, but are
essentially spinning their wheels because they have not heard from the various department heads
to really hear the facts, the needs, and what people are actually doing. She stated that she would
agree with the sentiment that has been shared that communications is a very important issue and
reiterated that she felt the new City Administrator should weigh in on this proposed reorganization.
Councilmember Gorham stated that this is the same information that was presented last time. He
noted that the Council was struggling to understand how the pieces come together and the
question of whether this was the best way to organize the office.
Councilmember Siakel stated that she thinks one question that can be answered tonight is
whether the Council feels the communications role is one that should stay in tact and if so, they
should give direction to re-hire for that position.
Councilmember Gorham noted that it just seems like there are a lot of ‘pans on the stove’ with
the proposed reorganization and noted that the pay changes have not yet been studied.
Councilmember Siakel noted that she did not have a problem with the proposed compensation
increase, but was not sure how they got to that amount. She noted that in the past the
compensation increases have somewhat mirrored what had been given to Public Works because
they are unionized and asked if this proposal meant that they would deviate from that practice.
Councilmember Gorham stated that he would be fine with a compensation study but this is one
that is just being proposed for this department and questioned the fairness of that approach.
Mayor Labadie noted that she thinks the Council had already requested a compensation study to
be presented at the annual retreat.
Councilmember Callies asked about the logic of combining the communications and recycling
duties.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
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City Clerk/HR Director Thone stated that she believes that the position just transformed over time
and those things just happened to be strengths of Julie Moore so she took them on. She agreed
that these two things were not something typically seen together, but unless it is a very large city,
they do see a lot of other positions taking on the recycling duties because it is not typically a full-
time job. She noted that Julie Moore was present tonight and could probably answer in greater
detail.
Julie Moore explained that back in the day, there was a lot of communications people who also
took on the role of recycling coordinator. She stated that since she had knowledge in both areas,
combining of those duties just sort of came about.
Councilmember Callies stated that she agreed with Councilmember Siakel’s statements on the
need for a communications position and asked how that would affect the ability to promote
employees internally. She asked if the issue for employees was the pay or if it was the job duties.
City Clerk/HR Director Thone stated that they just really felt this was an opportunity to recognize
the hard working staff members. She noted that they felt it was a time to advance these
individuals at a time when the City was losing people. She explained that she was open to the
Council’s direction and agreed that the communications role is very important for the City. She
stated that the proposed changes are not due to self-interest and explained that she would be
fine if her position and pay were left exactly the same but could not find a way to advance these
other individuals without bumping herself up as well. She stated that due to the vacancies with
the City Administrator, Communications/Recycling Coordinator, the Parks and Recreation
Director, and someone on a six week medical leave, staff has taken on additional work and are
pretty over taxed.
Councilmember Callies stated that with the new Parks and Recreation Director coming on board
that should offer some relief.
Councilmember Gorham stated that it is hard to tell from the information that has been given to
the Council if this proposal is actually what would be best for the City or if going outside to fill the
Communications/Recycling Coordinator position would be best.
Councilmember Callies stated that her understanding was that even though the Council had given
direction to offer Miechelle additional hours, she was not interested in doing that at her existing
rate of pay.
City Clerk/HR Director Thone stated that she had not spoken directly with Miechelle about this,
but when this plan was proposed, she was interested, if it was a promotional opportunity for her.
Mayor Labadie noted that she had raised the idea of filling some of these gaps with a temporary
employee, however, City Clerk/HR Director Thone had expressed concern about the amount of
training it would take to get that person up to speed and would still need to address the gap in the
day to day issues.
Councilmember Callies asked if the day to day gap was primarily in the recycling and
communications duties.
Mayor Labadie stated that she was not sure, but it did raise red flags for her when she found out
that there were grants that had deadlines.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
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Councilmember Siakel asked if Bolton and Menk had individuals that work with grants so if the
City needed any extra help if this may be available from them.
City Engineer Budde stated that Bolton and Menk works with a variety of grants and could assist
the City, if necessary.
Councilmember Siakel stated that there are a lot of changes in this proposal that add a lot of extra
layers and explained that she did not think the City needs to add the extra positions and extra
layers. She stated that if they truly want to change the organization structure of the City, she feels
that needs to be a much longer conversation. She noted that if she were a new City Administrator
coming on board, she would want to be able to have her finger on how City Hall is run. She stated
that the questions she thinks the Council needs to consider are: whether they want to wait for the
new City Administrator to have input; do they want to change and add these layers; and whether
they want to rehire for this existing position and if so, that it be posted.
Councilmember Johnson stated that he is in favor of posting the Communications/Recycling
Coordinator position in order to see what kind of applicants the City may get and noted that he
would put particular emphasis on the communications and social media aspect of the job.
There was consensus of the Council to post the existing Communications/Recycling
Coordinator position, with the current job description, as written.
Mayor Labadie asked City Clerk/HR Director Thone whether, now that the elections are over and
the medical leave individual has returned, whether the duties can be fulfilled along with the front
desk duties if this position can be filled in a standard time frame.
City Clerk/HR Director Thone explained that staff would continue to do pretty much what they
have been doing. She stated that they would be doing a bit of ‘triage’ and handling the most
important communications and keeping up with plugging the holes on the website the best they
can. She stated that she has handled recycling grants in the past with other cities and thinks that
she should be able to step in and handle those for the City. She stated that there are things that
will just need to be reprioritized, but some things may not get done, for example, they were not
planning on doing the next newsletter because there is not enough staff.
Councilmember Siakel stated that if there are things that cannot get done, staff needs to
communicate with the Council so they can give direction to address them, for example, getting
help with the grants.
Julie Moore explained that there is a water efficiency grant will be due at the end of January and
gave an overview of the process staff has used in the past. She noted that the grant for the
recycling will be due in February.
Mayor Labadie asked if she could think of anything else from her former duties that has a deadline.
Ms. Moore explained that those two are the big ‘money’ things and the other things would only be
things like the ten day notices for ordinances that need to go out via e-mail.
Mayor Labadie applauded staff for their outside of the box thinking and thanked the Council for
their professional discussion of the issue.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 6 of 6
3. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Work Session Meeting of
November 14, 2022, at 6:48 P.M. Motion passed 5/0.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
2C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
MUNICIPAL CANVAS BOARD MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 14, 2022 7:00 P.M.
MINUTES
1. CONVENE MUNICIPAL CANVAS BOARD MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Gorham, and Callies; City
Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director
Thone; Finance Director Rigdon; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Budde
Absent: None
B. Review Agenda
Siakel moved, Gorham seconded, approving the agenda as presented. All in favor, motion
passed.
2. CANVAS 2022 MUNICIPAL ELECTION RESULTS
City Clerk/HR Director Thone explained that the general election had been held on November 8,
2022. She noted that the abstracts were not available when the packets were sent out but had
been placed on the dais prior to the meeting. She reviewed details related to registered voters,
absentee ballots, and newly registered voters and explained that the total voter turn out for the
City was around seventy-eight percent which is excellent for a mid-term election. She noted that
when the race is within a half percentage point, there is publicly funded recount available. She
noted that she had reached out to Nat Gorham who was within eleven votes of the Dustin Maddy
to let him know that option was available to him within seven days of the canvas.
Callies moved, Labadie seconded to approve RESOLUTION No 22-118, “A Resolution
Accepting Local Results of the 2022 General Election.” All in favor, motion passed.
3. ADJOURN
Johnson moved, Siakel seconded, Adjourning the Canvas Board Meeting of November 14,
2022, at 7:06 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
2D
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 14, 2022 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:07 P.M.
A. Pledge of Allegiance
B. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Gorham, and Callies; City
Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director
Thone; Finance Director Rigdon; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Budde
Absent: None
C. Review Agenda
Councilmember Siakel asked to add an agenda item regarding posting of the Communications
position.
Johnson moved, Siakel seconded, approving the agenda as amended, adding item 5C.
under General New Business, Posting for the Communications/Recycling Coordinator
Position. All in favor, motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Councilmember Callies asked about item I. regarding the assessment agreements for water
connections and whether the homeowners had already paid a portion of the charge.
Finance Director Rigdon explained that both homeowners for this item have paid $5,000 down
and the remaining $5,000 will be assessed.
Councilmember Callies asked about item K. regarding street sweeping and debris removal. She
explained that in the memo it states that the street sweeping potentially contain contaminants that
need to be disposed of properly and would potentially be used as landfill cover. She asked if the
contaminants are removed or if the contaminant filled debris is being used as cover for the landfill.
City Engineer Budde stated that the landfill uses street sweepings as cover to help keep plastic
bags and other lightweight debris from blowing away. He stated that they are one of the landfills
that can accept this type of material without any excessive testing so it is the most economical
way for the City to dispose of that material.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
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Callies moved, Johnson seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Special Meeting Minutes of October 19, 2022
B. Economic Development Authority (EDA) Meeting Minutes of October 24,
2022
C. City Council Regular Meeting Minutes of October 24, 2022
D. City Council Special Meeting Minutes of October 27, 2022
E. Approval of the Verified Claims List
F. Accept Donations from American Legion Post 259 and Lucky’s Station for
Arctic Fever Event, Adopting RESOLUTION NO. 22-108, “A Resolution
Accepting Donations to the City of Shorewood 2023 Arctic Fever Event.”
G. Approve Employment Agreement for Marc Nevinski for City Administrator
H. Approve Lease Renewal with AT&T, Adopting RESOLUTION NO. 22-109, “A
Resolution Approving the Reinstatement and Ratification of a Second
Amendment to Water Tower Space Lease Agreement.”
I. Approve Assessment Agreements for Water Connections, Adopting
RESOLUTION NO. 22-110, “A Resolution Certifying Special Assessments on
the 2023 Hennepin County Property Tax Rolls.”
J. Approve Change Order No. 1 and Accept Final Improvements for Glen Road,
Amlee Road, and Manitou Lane Landscape Project, City Project 18-08,
Adopting RESOLUTION NO. 22-111, “A Resolution to Approve Change Order
No. 1 and Authorize Final Acceptance for the Glen Road, Manitou Lane, and
Amlee Road Landscape Project; City Project 18-08.”
K. Accept Quotes and Award Contract for 2022 Street Sweeping Debris
Removal, City Project 22-08, Adopting RESOLUTION NO. 22-112, “A
Resolution to Accept Quotes and Award Contract for 2022 Street Sweeping
Removals, City Project 22-08.”
L. Authorize Application for Matching Grant, Public Works Safety Equipment
All in favor, motion passed.
3. MATTERS FROM THE FLOOR
There were no comments.
4. ENGINEERING/PUBLIC WORKS
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 3 of 9
A. Accept Bids and Award Contract for Birch Bluff Improvements, No Parking,
and Authorize Wetland Bank Purchase, City Project 21-01
City Engineer Budde gave an overview of the Birch Bluff project and explained that eightbids were
opened on November 2, 2022. He stated that the low bidder was New Look Contracting which
came in about twenty percent below the engineering estimate. He stated that if the Council
approves this item, tree removal can potentially begin this fall and winter with overhead utility
relocation as soon as possible during the spring months. He noted that final completion of this
project is slated for November 22, 2023. He explained that part of this project will require
purchase of some wetland bank credits due to the anticipated wetland impacts. He stated that
part of this project is also to prohibit parking for the west bound lanes of Birch Bluff Road and the
south bound lanes of Grant Lorenz Road from Edgewood Road to the Tonka Bay city limits. He
stated that staff recommends approval of all three resolutions.
Councilmember Gorham asked about the staff estimate for project costs.
City Engineer Budde explained that the City had adjusted their project estimate after they opened
the bids for the Strawberry Lane project because they had seen a pretty sharp increase, so this
bid came in very favorably.
Councilmember Gorham commended City Engineer Budde for his work on this and stated that
the bids coming in at this number is a big relief for the City.
Councilmember Siakel thanked City Engineer Budde for his proactive follow up with residents on
Birch Bluff. She stated that she had received a call about the fire lane and tree removal and the
concerns that the pipe from the retention pond to the lake may be exposed and ugly. She stated
that she wanted to make the Council aware of those concerns. She noted that related to the tree
removal, there are a few trees that are closer to the lake that they are interested in saving if at all
possible and asked that staff communicate with the homeowners and Davey about this issue.
She asked how the City determines the parking restrictions.
City Engineer Budde explained that, in this case, the City allowed the parking on the side that has
less driveways so there will be more parking usage possible.
Councilmember Siakel stated that she did not really have a preference, but when people are
parking, she thinks she sees more on the other side of the street. She stated that she feels that
this may come up as an issue later in the process and questioned whether it really mattered which
side of the street parking is allowed.
City Engineer Budde reiterated that the main criteria, in this case, was in relation to the amount
of cars that they could fit and there were more driveways on the north side of the roadway which
means less cars could park on that side.
Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 22-113, “A Resolution to
Accept Bids and Award Contract for the Birch Bluff Road Street and Utility Improvement
Project, City Project 21-01.” All in favor, motion passed.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 22-114, “A Resolution to
Purchase Wetland Bank Credits for Birch Bluff Road and Utility Improvements Project; City
Project 21-01.” All in favor, motion passed.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 4 of 9
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 22-115, “A Resolution to
Prohibit Parking for the West Bound Lanes of Birch Bluff Road and the South Bound Lanes
of Grant Lorenz Road; City Project 21-01.” All in favor, motion passed.
B. Strawberry Lane Easement Update
City Engineer Budde explained that staff have discovered a discrepancy in the existing right-of-
way and the easement needs related to the Strawberry Lane project. He introduced Dave Martini,
Senior Principal Engineer, Bolton and Menk, and noted that he would be handling discussion of
this item with the Council.
Dave Martini, Bolton and Menk, explained the process that was undertaken at the early stages of
this project putting together documents to establish things like property rights and right-of-way
limits. He stated that they put together a base map and then staff proceeded to pursue areas
where the City did not have right-of-way in order to construct this project, but noted that as they
began working through the process, it was discovered that in the Ownership and Encumbrance
Report that there were some easements that already existed that the City was actively trying to
pursue for purchase. He stated that the easements were established years ago when there was
some administrative lot splits along this corridor. He explained that apart from this issue that went
ahead and took another look to ensure that there were not any other issues and found another
potential question about one of the properties along the corridor and through further digging found
two additional lots that had the administrative lot splits. He stated that they have found that even
though the intent was to get those easements, they were not actually recorded by the property
owner and are not valid. He acknowledged that there are some financial implications to the work
that was done and effort that has gone into pursuing these easements that ended up not being
needed and assured the Council that Bolton and Menk will be completely accountable and
assured the Council that there would be no cost to the City. He noted that he understood that
this type of situation is a hit to the goodwill that has been established between the City and Bolton
and Menk and they will need to work hard to regain some of the trust that has been lost. He
reiterated that he was here before the Council to show that they will be held accountable for this
situation.
Mayor Labadie thanked Mr. Martini for his timely communication with the City once these errors
were discovered.
Councilmember Gorham asked if there had been offers from the City that were rescinded.
Mr. Martini stated that there were two offers made that had not been accepted that have since
been rescinded and noted that City Engineer Budde has been in communications with those
property owners.
Councilmember Gorham asked about the $20,250 that was paid to a resident.
Mr. Martini stated that was one of the properties where the City did need the easement and was
necessary.
Councilmember Gorham asked if this makes meeting the construction season easier.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 5 of 9
City Engineer Budde stated that it does make that easier because there are two easements that
the City no longer needs to acquire.
Councilmember Siakel stated that this project has not been easy and feels that City Engineer
Budde did a pretty good job of working with the neighbors. She stated that she believes the City
has acted in good faith, even if the offers have needed to be rescinded. She stated that she is a
bit confused as to where things are with relation to the neighbors.
Mr. Martini stated that there are still two easements that need to be obtained and believes that
one has already accepted and the other is in process.
Councilmember Siakel stated that she understands that it may be slightly embarrassing for Mr.
Martini to appear in front of the Council and admit that a mistake had been made, but noted that
the prior engineering firm actually hid things until the City discovered them. She stated that the
City then had to ‘fight tooth and nail’ to get them to admit it and correct the issue and expressed
her appreciation to Bolton and Menk for doing the right thing, taking ownership, and taking action
in this situation. She stated that she also feels that City Engineer Budde has also done a really
good job and explained that her only concern in this situation is related to the residents.
Mr. Martini stated that he knows that City Engineer Budde has worked hard on these relationships
and with regard to communication. He stated that he understands that this has been a hard
project and City Engineer Budde will continue to work with the residents, as necessary. He stated
that he is also available to join in those conversations, as needed.
Councilmember Johnson agreed that this has been a tough project and with the pending tree
removal it will most likely get even harder. He stated that one resident has put up a sign on a
fairly mature tree making a call to essentially ‘save the tree’. He noted that when he biked down
the street, before the weather turned cold, he received a few comments that the City was going
to destroy the street. He stated that he would agree with the comments made that City Engineer
Budde has done a good job with resident communication.
5. GENERAL/NEW BUSINESS
A. PUBLIC HEARING: Assessment for Unpaid Bills/Approve Assessment for
Unpaid Bills
Finance Director Rigdon explained that this item is for the annual certification of the unpaid bills,
specifically for water, sewer, and recycling. He stated that this certifies the unpaid charges and
allows them to be placed on the Hennepin County tax rolls for property taxes.
Mayor Labadie opened the public hearing at 7:36 p.m. There being no comment, she closed the
public hearing.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 22-116, “A Resolution
Certifying Unpaid Charges on the 2023 Hennepin County Property Tax Rolls.”
Councilmember Callies asked about resolution language that says ‘to be updated’ and asked
what that meant.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 6 of 9
Finance Director Rigdon explained that the City was still receiving payments through the end of
November, so the final number could change before it goes to the County.
All in favor, motion passed.
B. 2022 Bond Issuance
Shannon Sweeney, David Drown Associates, stated that at the Council’s second meeting in
October, they had authorized David Drown Associates to solicit proposals for negotiated bank
placements in order to finance the 2023 slate of projects. He stated that a number of proposals
were solicited from a number of lenders and the City received five proposals with the lowest
provided by Truist Bank. He noted that the call language reflected in the original resolution was
inaccurate and did not reflect the terms sheet, so that has been updated to reflect that the bonds
can be called or pre-paid as of February 1, 2030. He stated that these have the ability to close
rather quickly and their intent is to close around December 1, 2022.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 22-117, “A Resolution
Proving for the Issuance and Sale of a $7,570,000 General Obligation Street Reconstruction
and Utility Revenue Bond, Series 2022A, Pledging for the Security Thereof Net Revenues
and Levying a Tax for the Payment Thereof.”
Councilmember Siakel stated that she thinks something to consider in the future is the fact that ,
if the City would have moved forward with Strawberry Lane and not kicked it down the road, the
interest rate would have been what was predicted, which made a big difference. She stated that
in the future she would hope that the City can take advantage of low interest rates, when possible.
Councilmember Johnson stated that he was planning to make a similar comment and suggested
adding this as a retreat discussion item for overall CIP and bonding.
Mayor Labadie stated that she thinks that is an excellent suggestion and asked Interim City
Administrator Shukle to add it to their list of topics for the retreat.
All in favor, motion passed.
C. Approve Advertisement for Communications/Recycling Coordinator
Position
Callies moved, Siakel seconded, to approve the Posting for the Communications/
Recycling Coordinator position. All in favor, motion passed.
6. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. 2022 General Election update
City Clerk/HR Director Thone gave an overview of the general election results and expressed her
appreciation to staff for their work on the elections. She also thanked the Public Works
Department for their work to set up and tear down the voting equipment.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
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Other
City Engineer Budde gave a brief update regarding construction for the Smithtown Pond project
and noted that the rain and snow over the last few weeks has kept them off the site. He stated
that they are now planning to start after Thanksgiving with most of the major hauling.
Planning Director Darling gave a brief update on the deer management program and explained
that the City has had three bow and arrow hunts this fall. She noted that the program has now
ended for the season and the hunters were only able to take seventeen deer.
Councilmember Siakel asked why the City had cut back so drastically on the number of weekends
allowed.
Planning Director Darling stated that she believes that it is because the number of properties that
the City has access to have shrunk over the years.
Councilmember Siakel asked if the City would do the deer count with Three Rivers Park District
in February because she feels the City uses that as a data source. She stated that she believes
that it was determined that a herd of about sixty deer could balance the ecosystem and thrive in
the City without disrupting and damaging property. She noted that if she had to guess, she would
say the City is way over that number right now and the situation is just getting worse. She asked
what the City can do to beef up the deer management program. She stated that she believes in
the past the City had about six weekends for the bow and arrow hunt and thinks the City is
underutilizing this program.
Planning Director Darling stated that she will take a look into some possible opportunities to
reinforce the deer management program.
City Clerk/HR Director Thone welcomed Parks and Recreation Director, Janelle Crossfield, who
has been with the City for a little over a week. She stated that the City has received some really
qualified applicants for the Public Works Director position and the first round interviews will be
conducted later this week.
B. Mayor and City Council
Councilmember Callies asked how the determination was made that the new City Administrator
would begin in January. She stated that she recalls a discussion about December and asked if it
was already a ‘done deal’ or if this individual could start sooner and be involved in some of the
discussions, for example, filling the Public Works Director position.
Mayor Labadie asked if a contract had already been signed.
City Attorney Shepherd stated that the contract was on the Consent Agenda at tonight’s meeting.
Interim City Administrator Shukle stated that he was told that the new City Administrator had to
give thirty days-notice in his current position, which brings it to mid-December. He explained that
because of the holidays, he had wanted to take the vacation that he had coming, so he would not
be able to start until January. He stated that if the Council would like, he can certainly go have a
conversation with him to see if there is the possibility that he can start earlier than January.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 8 of 9
Councilmember Callies stated that she just feels like the City has been kind of ‘poky’ about taking
action on a few things and noted that if the Council had taken action on the contract two weeks
ago, it would also mean that this individual could have started earlier.
Councilmember Siakel stated that she has heard Councilmember Callies make similar comments
before and suggested that the City hear the message that sometimes there needs to be more of
a sense of urgency to take action, and not just keep booting things down the road to the next
meeting.
Mayor Labadie stated that this particular situation is already a done deal, but does feel that is
great advice moving forward.
Mayor Labadie stated that there were two large Veteran’s Day events in the City at the Shorewood
Community and Event Center and another at the Pillars of Shorewood Landings Senior Center.
She expressed her appreciation to those that attended and for the Veterans who have served the
Country. She stated that earlier today, she attended the Regional Council of Mayors meeting
where the main topic was key emerging trends shaping the future of Minnesota cities. She noted
that tomorrow she would be attending the Minnetonka Superintendent Mayor’s meeting which will
be the first held by the new superintendent. She stated that on November 15, 2022 she will be
presenting the City’s State of the Union address. She noted that there will be Metro Cities Policy
Adoption meeting on November 17, 2022 at 4:00 p.m. that she will be attending on behalf of the
City. She stated that yesterday, Shorewood resident, Molly Buhton, held an event at the
Shorewood Community and Event Center where thirty people were in attendance to make four
hundred and eighty life saving overdose rescue kits that contain nasal spray versions of Narcan
that will be placed in the AED cabinets around Ramsey County.
Councilmember Callies stated that the City had received a report from the prosecutor about the
types of cases that are being prosecuted and noted that she did not think the City needed the
detailed report from the County that seems to take longer to receive.
Councilmember Johnson stated that for the meeting with the superintendent he assumes one of
the topics will be the roundabout in front of Minnetonka Middle School West (MMW). He stated
that they were asked to chime in with either $200,000 or $400,000 in order to see that project
come to completion, but instead they are looking at spending that money to take gymnasiums
and turn them into classrooms. He stated that his message would be that he thinks the sooner
that roundabout goes in, the sooner he believes MnDOT will look at potential roundabouts on
Highway 7 to address the City’s safety concerns along that corridor.
Mayor Labadie clarified that the roundabout is located in the City of Chanhassen in Carver County.
She noted that she is hopeful that the Chanhassen mayor will be in attendance at this meeting.
7. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of
November 14, 2022, at 8:03 P.M. All in favor, motion passed.
ATTEST:
Jennifer Labadie, Mayor
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 14, 2022
Page 9 of 9
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2G
Title/Subject: Resolution Accepting Donation to Shorewood
Community and Event Center
MEETING
Meeting Date: Monday, November 28, 2022
TYPE
Prepared by: Janelle Crossfield, Park/Rec Director
Regular
Reviewed by: Ed Shukle, Interim City Administrator
Meeting
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and
§471.17 all donations or gifts of real and personal property, including donations for the
benefit of public recreational services, must be accepted by the city council.
Background: The Lions Club International Diabetes Foundation through the
Minneapolis Southwest Lions Club is donating a Diabetes Emergency Kit to the
Shorewood Community and Event Center.
Name of Donor Amount
Minneapolis Southwest Lions Club
Financial Considerations: No financial considerations.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Accepting Donations as Delineated in the Resolution to the Shorewood
Community and Event Center and direct staff to send a thank you note to the donor.
Motion, second and two-thirds majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 22-119
A RESOLUTION ACCEPTING DONATION TO THE
SHOREWOOD COMMUNITY AND EVENT CENTER
WHEREAS, the City of Shorewood is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens, and is specifically authorized to accept gifts and is authorized to accept gifts
for the benefit of their public recreational services pursuant to Minnesota Statutes
section 471.17; and
WHEREAS, the following persons and entities have offered to contribute a donation as
set forth below to the city:
Name of Donor Amount
Minneapolis Southwest Lions Club
WHEREAS, the terms or conditions of the donations are to be used at the Shorewood
Community and Event Center; and
WHEREAS, all such donations have been contributed to the city for the benefit of its
citizens, as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish
and/or operate services either alone or in cooperation with others, as allowed by
law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging
the city’s receipt of the donor’s donation.
Passed by the City Council of Shorewood, Minnesota this 28th day of November 2022.
__________________________
Jennifer Labadie, Mayor
___________________________
Sandie Thone, City Clerk
#2H
MEETING TYPE
REGULAR
City of Shorewood Council Meeting Item
Title / Subject: Assessment Agreements for Water Connections
Meeting Date: November 28, 2022
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Ed Shukle, Interim City Administrator
Attachment: Resolution Certifying Special Assessments on the 2023 Hennepin County Property Tax
Rolls
Background: The City Council for the City of Shorewood offers a program for residents who have public
water available but are not connected to the municipal system, the ability to assess the water access
charge over a number of years. An assessment agreement was developed in consultation with the city
attorney, and numerous properties have signed assessment agreements since 2019.
The owners of all the properties listed below have signed Assessment Agreements that state the terms
of the assessment and are waiving their right to appeal the assessment. The current water access charge
is $10,000. Prior water assessments collected are applied against the $10,000 access charge when
applicable.
NOTE: This list updates and replaces the list approved on November 14, 2022.
PID ADDRESS NAME AMOUNT TERM INTEREST
RATE
33-117-23-21-0003 24850 Glen Road Hillstrom 5,000 5 years 5 .0%
32-117-23-42-0003 26115 Smithtown Kohns 10,000 5 years 5.0%
Lane
Recommendation / Action Requested: Staff recommends approval of the Resolution Certifying Special
Assessments on the 2023 Hennepin County Property Tax Rolls.
Next Steps and Timeline: The assessments will be certified with the Hennepin County Assessor’s office.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
RESOLUTION 22-120
A RESOLUTION CERTIFYING SPECIAL ASSESSMENTS ON THE 2023
HENNEPIN COUNTY PROPERTY TAX ROLLS
WHEREAS, the City Council for the City of Shorewood offered a program for residents who
had public water available but were not connected to the municipal system, the ability to assess
the water access charge over a number of years; and,
WHEREAS, the owners of all the properties listed below have signed Assessment Agreements
that state the terms of the assessment and waiving their right to appeal the assessment,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD AS FOLLOWS:
That pursuant to the terms of the assessment agreements, the city hereby approves and certifies
the following special assessments (replaces list approved on November 14, 2022):
PID ADDRESS NAME AMOUNT TERM INTEREST
RATE
33-117-23-21-0003 24850 Glen Road Hillstrom 5,000 5 years 5.0%
32-117-23-42-0003 26115 Smithtown Kohns 10,000 5 years 5.0%
Lane
Such certification, which is due to the County Auditor no later than November 30, 2022, shall be
payable over the period of years indicated on the table. The owner of the affected party may, at
any time prior to certification of assessments to the County Auditor, pay the whole of the
certified assessments to the Shorewood City Clerk.
The clerk shall forthwith transmit a certified copy of this certification roll to the County Auditor
to be extended on the property tax lists of the county and such certified assessments shall be
collected and paid over in the same manner as property taxes.
Hennepin County Special Assessment Division is hereby authorized to certify the assessments on
the property tax rolls payable in 2023.
th
ADOPTED BY THE SHOREWOOD CITY COUNCIL this 28 day of November 2022.
________________________________
Jennifer Labadie, Mayor
ATTEST
________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2I
Title/Subject: City Hall Holiday Schedule
Meeting Date: November 28, 2022
MEETING
Prepared By: Ed Shukle, Interim City Administrator
TYPE
REGULAR
Reviewed By: Brenda Pricco, Deputy City Clerk
The city’s personnel policy provides for a half-day holiday on Christmas Eve, a full day
holiday for Christmas Day and a full day holiday for New Year’s Day.
Phone and walk-in business is typically very slow the week around Christmas and New
Year’s. In addition, many employees opt to utilize vacation days for some or many of
these days. Christmas Eve falls on a Saturday so the preceding day, Friday, December
23, is recognized as the half-day holiday. Staff is requesting the council officially close
city hall all day on Friday, December 23 and close city hall all day on Monday, December
26 for the Christmas Day holiday, and Monday, January 2 for New Year’s Day holiday.
City hall staff may use personal, vacation, or accrued comp time for the additional four (4)
hours not covered by the holiday pay for Christmas Eve. This would be consistent with
the language in the union contract.
City hall closures are posted on the city website, in the city’s social media postings, as
well as being posted on the front door.
In past years, the second meeting in December has not been held. This year, there is no
business that the city council would need to consider before year end. Staff therefore
requests that the second December meeting be cancelled.
Council Action Requested: Staff respectfully requests approval of a motion authorizing
city hall holiday closure, and cancellation of the second December meeting as presented
in this memo. Motion, second, and simple majority is all that is needed to approve.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 25, 2022 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Hirner convened the meeting at 7:01 p.m.
A. Roll Call
Present: Chair Hirner, Commissioners Gallivan, and Levy; Planning
Director Darling; and City Engineer Budde
Absent: Commissioners Schmid and Heinz
B. Review Agenda
Gallivan moved to approve the agenda as written. Levy seconded the motion. Motion carried
3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 13, 2022
Gallivan moved to approve the minutes of the September 13, 2022 meeting as written. Hirner
seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. NEW BUSINESS
A. CIP Section Related to Parks
Chair Hirner noted that Planning Director Darling had mentioned to him earlier today that the City
has submitted for the grant reimbursement for Silverwood Park ($25,000). He gave a brief
overview of the other projects outlined within the staff report, the reserves, and the general
information included in the tables. He asked about the trail overlay plans within Freeman Park.
City Engineer Budde explained that the Council has already authorized preparation of the final
plans and specifications and noted that the survey work has been completed but noted that there
was not necessarily any survey work needed for the other trails that will be rehabilitated. He
stated that they are still in the design process and reviewing the Go Pro footage that they have
gathered. He noted that they will probably have about 50% plans within the next month or so,
with the expectation of bidding at the Council level around February.
The Commission discussed the CIP plans/projects for the upcoming years for 2023-2032.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2022
PAGE 2 OF 5
Commissioner Gallivan noted that one thing that was not included in the CIP was related to the
conversation about the adult exercise equipment along trails or in Southshore park. He asked if
the Commission wanted to still consider this at some point.
Planning Director Darling noted that it was included in the CIP and referenced as the Southshore
Park Master Plan. She noted that she had moved it back to the same year as Cathcart Park and
the estimate is set with the assumption that they would be doing the majority of the work in-house
along with some engineering help. She stated that there has been discussion about spending
some time on the Master Plan and coming forward with a project in 2028, but allowing the funds
to build up a bit between the projects.
The Commission reviewed more details from the proposed CIP.
Planning Director Darling suggested that during the next Park Tour that the Commission make
sure that they compared Cathcart and Freeman North and consider which one should be the next
project. She reminded the Commission that all of the numbers included in the table were very
general.
Chair Hirner asked if there was anything the City could do, from a maintenance perspective, to
protect the poured in place rubber surfaces, so they would last longer.
Planning Director Darling explained that there really was not much that could be done.
Chair Hirner asked if there were things that have come up at a staff level that should be added to
the CIP.
Planning Director Darling stated that they have discussed the possibility of adding gaga ball pits
at Cathcart and Manor Park and has priced them out around $3,000 each, but noted that dollar
amount was probably too low to be included in the CIP.
Chair Hirner asked staff to make sure that they are keeping an eye on the warming house in
Cathcart because if it starts to show some wear, he wants to make sure that it finds a spot on the
CIP for replacement.
Commissioner Gallivan asked about plans for pickleball.
Planning Director Darling explained that all of the tennis courts are currently lined for pickleball,
but noted that they do not have the specialty lower set nets. She clarified that the courts are
striped for both tennis and pickleball and are being used quite a bit.
Commissioner Levy asked if when it was time for the nets to be replaced if there may be an option
to purchase adjustable nets that could be cranked up or down, as needed.
City Engineer Budde explained that since the City has worked on the courts in Badger Park, what
is most likely happening, it is set up for tennis with permanent nets, but then on each half of a
court it is striped for pickleball. He stated that most people bring their own portable nets so they
can play at the appropriate height. He explained that his understanding is that the height of the
nets is a sticking point for some and stated that he has heard of other cities that have a storage
locker at the facility where they can store their nets on site. He stated that he believes this is
similar to what is currently being done at the lacrosse field.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2022
PAGE 3 OF 5
Planning Director Darling confirmed that lacrosse and football associations both have some
equipment that is stored on site.
Chair Hirner noted that because the Park Commission did a deep dive into the CIP last year and
moved various projects around, he feels things are still in pretty good shape.
Planning Director Darling explained that the only changes in front of Commission is the Cathcart
Playground and the Southshore Master Plan were pushed back by one year in order to ensure
that there was an adequate amount of funds for the projects.
Gallivan moved to recommend approval of the Parks CIP, as presented, with the changes
moving the Cathcart playground equipment to 2025 and the Southshore Park Master Plan
to 2025. Hirner seconded the motion. Motion carried 3-0.
B. Shorewood Safe Routes to School
City Engineer Budde stated that in 2021, the City was awarded a Safe Routes to School Grant
through MnDOT. He explained that the focus was on Excelsior Elementary and routes within a 1
mile radius and noted that the catalyst for this was the Galpin Lake road and sidewalk project. He
noted that the plans were completed this year and looked at the infrastructure and the
programming which would be more internal to the school in ways to encourage people to ride
bikes or walk to school. He gave an overview of the 6 Es: Equity; Engagement; Evaluation;
Education; Encouragement; and Engineering. He reviewed the data that was gathered as part of
the planning process. He stated that this information does not really take it to the next level and
determine its cost or how it can be implemented. He explained that a next step will require
somebody to take action, but noted that it is great that this document has been completed because
it offers the opportunity now for entities to go after the next round of funding. He stated that
MnDOT has recently completed a road safety audit for Highway 7 and these two documents
paired together, in his opinion, really ‘T’ the City up to be a good spot to pursue some funding.
He stated that for now this study is a resource to help the City pick and prioritize projects.
Commissioner Levy asked if this was initiated by Excelsior Elementary.
City Engineer Budde stated that it was initiated by the City of Shorewood.
Commissioner Levy asked whether something similar would be done for other schools such as
Minnewashta and Deephaven.
City Engineer Budde stated that there could have been one done for each school and reiterated
that the driver for Shorewood was the Galpin Lake Road piece so it was focused on this location,
but other areas could go through a similar process.
Planning Director Darling noted that the new Strawberry Lane reconstruction project will include
nd
sidewalks that extend all the way from Smithtown Road to 62 Street West both completing a
safe routes to school project and a planned trail in the comprehensive plan.
Commissioner Levy asked if this took into consideration what was already done planning for trail
connections in 2011.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2022
PAGE 4 OF 5
City Engineer Budde confirmed that this is building on that work and was creating a bit more of
the story in order to go after some of the next steps and future funding.
Chair Hirner stated that he would find it interesting to see this same information for some of the
other schools. He stated that where he lives, the sidewalks are in place from Shorewood’s
perspective, but as you go up Vine Hill towards the high school, the sidewalks just end so the
people walking just transition to the street. He reiterated that he felt this report was good, but
would like to see it done for other areas as well, so there is more of a regional plan for safe routes
to school.
City Engineer Budde stated that he believes that can happen through the next round of
Comprehensive Plan work.
Commissioner Gallivan stated that he lives behind Galpin Lake on Galpin Lane. He noted that
he was on the advisory committee that was involved in meeting with State staff on this issue and
thanked the City for making the effort to apply this grant. He explained that he agreed that
gathering this data has been an important step. He stated that part of the reason that the data
shows that there are not a lot of pedestrian related accidents is because everyone knows that
once they have a close encounter, they do not do that same thing again. He stated that with all
the development that is going in on the Chanhassen side, it is becoming more and more of an
issue and producing more and more traffic. He stated that they do not walk their daughter or dog
in the neighborhood because of all of the traffic. He noted that there is a sidewalk from
Chanhassen that goes up to the border and just stops. He stated that he was happy to see that
the recommendation within this report included building a sidewalk along Highway 7 up to Oak
Street, however it you cannot safely get to that sidewalk there would be no point in it because
nobody will use that stretch of sidewalk if they cannot get there safely. He stated that what
frustrates him with this report is that there has been 20 years of advocacy by the Galpin Lake
area and noted that there is even a current petition that has about 700 signatures saying that this
is critical to them. He noted that the City Council has voted numerous times saying that this is a
priority. Mayor Labadie has testified in front of the State legislature that this is a priority. He
stressed that the State legislature, regardless of party affiliation, have also stated that this is a
priority and included it in their request for bonding. He stated that part of the feedback was that
this report needed to be done in order to increase the chances of getting it and the purpose of the
grant was specifically targeted towards that project. He stated that through the survey process,
the results came back that people would walk more if they had safe intersections and sidewalks.
The three projects that they acknowledge were most requested was Mill Street, Highway 7, and
Galpin Lake Road. He stated that Galpin Lake Road was once again confirmed to be a priority,
however, when it came down to it, they said it would be put as a low priority because of how they
measure ‘equity’. He stated that Shorewood is not the most diverse community but even using
their heat maps and the CDC social vulnerability index, one of the bright purple areas is right
along Lake Minnetonka where the lowest home price on Zillow is $1.76 million which is smack
dab in the middle of the social vulnerability index. He stated that they talk about other factors
beyond ethnicity and race that go into this, including age and senior populations, however, there
is a senior living facility very near Galpin Lake Road that they did not seem to care about. He
expressed his frustration that this seems like an example where people said what they felt was a
priority, but State staff turned around and told them, “We know better”. He noted that there is
nothing in the statute that says that what their version of equity should be the overarching principle
in how these grants are determined but that is how they decided to interpret it. He stated that it
feels as though they have simply decided what was important and basically said to heck with what
the community says. He stated that they are laying aside the feedback from the people who have
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2022
PAGE 5 OF 5
lived here to 20 years, what the survey says, what the petition says, what the City Council has
said, what Mayor Labadie, and what the State legislature has said. He stated that he wants it on
record that he would encourage the City Council and Mayor Labadie to keep pushing so it can
get done, because otherwise someone is going to get hurt there because it is very dangerous.
Chair Hirner reiterated that this information would be great to have for the other schools in the
area.
5. OLD BUSINESS
A. Volunteers for City Council Meeting
November 28, 2022 – Commissioner Gallivan
January 23, 2022 – Chair Hirner
February 27, 2023 – Commissioner Levy
6. STAFF AND LIAISON REPORTS / UPDATES
A. City Council
Planning Director Darling explained that Council Liaison Johnson was ill tonight.
Councilmember Gorham gave a brief overview of recent discussions and actions taken by the
Council.
B. Staff
Planning Director Darling stated that she will confirm that the Cathcart warming house is in good
repair and report back to the Commission. She stated that all the improvements at Silverwood
Park are finished, but the vegetation is not yet fully established on the hillsides and will be asking
Public Works if the City would need to put up some snow fencing in order to keep people out of
the areas where they are re-establishing turf. She introduced Janelle Crossfield who will be the
new Parks and Recreation Director and explained that they are working to transition various duties
over to her.
7. ADJOURN
Chair Hirner adjourned the Park Commission Meeting of October 25, 2022 by general
consent at 8:03 p.m.
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, NOVEMBER 15, 2022 7:00 P.M.
DRAFT MINUTES
CALL TO ORDER
Chair Maddy called the meeting to order at 7:01 P.M.
ROLL CALL
Present: Chair Maddy; Commissioners Eggenberger, and Riedel; Planning Director Darling;
and, Council Liaison Gorham
Absent: Commissioners Huskins and Holker
1. APPROVAL OF AGENDA
Riedel moved, Eggenberger seconded, approving the agenda for November 15, 2022, as
presented. Motion passed 3/0.
2. APPROVAL OF MINUTES
October 4, 2022
Riedel moved, Eggenberger seconded, approving the Planning Commission Meeting
Minutes of October 4, 2022, as presented. Motion passed 3/0.
3. MATTERS FROM THE FLOOR
No one appeared to speak to the Commission.
4. PUBLIC HEARINGS
Chair Maddy explained the Planning Commission is comprised of residents of the City of
Shorewood who are serving as volunteers on the Commission. The Commissioners are
appointed by the City Council. The Commission’s role is to help the City Council in
determining zoning and planning issues. One of the Commission’s responsibilities is to
hold public hearings and to help develop the factual record for an application and to make
a non-binding recommendation to the City Council. The recommendation is advisory only.
A. PUBLIC HEARING – CONDITIONAL USE PERMIT FOR A COLLACTION OF
AT&T ANTENNNAES ON EXISTING TOWER
Applicant: SMJ International, LLC
Location: 24283 Smithtown Road
Planning Director Darling gave an overview of the request to add antennae, radio receiving
units, and other equipment on the existing tower at 24283 Smithtown Road. She noted
that the existing tower was built in 1983 and has been used for cellular equipment since
1988. She reviewed the existing uses at the surrounding parcels and explained the
proposal to install a new triangular platform and array as well as additional ground
equipment. She stated that staff is proposing that the applicant make the appearance of
the area less industrial and more appropriate in a commercial setting. She noted that they
are proposing that the applicant remove the proposed lights, install the cables
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
NOVEMBER 15, 2022
Page 2 of 6
underground, add a doghouse to the tower, and to paint the ground equipment to match
the accessory building to it will blend in. She noted that there is at least one dead tree on
the property that the City has asked that to be removed and for the applicant’s to plant a
few more pine trees in order to help enhance the screening. She stated that she is also
suggesting that the Commission add a condition that the generator has to operate in
conformance with the City’s noise ordinance. She noted that this is an emergency back-
up generator, so it is not likely to be used, but it will need to be tested on a regular basis.
Staff recommends approval.
Commissioner Riedel noted that the osprey nest has been discussed many times and
noted that one of the conditions is that the work must be done outside of the osprey nesting
season.
Commissioner Eggenberger asked if the ‘doghouse’ she mentioned was a technical term
that he has just never heard before.
Planning Director Darling explained that ‘doghouse’ is a non-technical term that describes
the little cover she was referring to.
Chair Maddy asked if the request from the City to get rid of the ice bridge and go
underground was made purely due to aesthetics.
Planning Director Darling confirmed that it was based on aesthetics for this location.
Commissioner Eggenberger asked if the City had a preference for what kind of coniferous
tree is planted.
Planning Director Darling stated that they would like to see something that is climate
tolerant, such as pine or spruce. She noted that this is a not in a highly salted area, so
she thinks that they can pick whatever will be best for the soil in this area.
Andy Bobrytzke, SMJ International,49030 Pontiac Trail, Wixom, MI, explained the reason
that AT&T would like to collocate on the existing tower. He noted that going underground
with the coax cables is difficult because they do not know what is there because the tower
was not initially designed for this usage. He explained that this was why they would prefer
to go with a standard ice bridge and noted that perhaps they could look at making their
fences taller to help with the screening. He stated that if that were allowed, they also
would not have to paint the equipment and explained that the problem with painting it that
is if the equipment breaks, they will need to try to rematch the paint and fencing things in
would just be easier. He noted the importance of the motion detector type security lighting
that they are proposing. He reiterated that if they are allowed to put everything behind a
higher fence, everything could be hidden. He stated that he was not sure how much of
the property American Tower owned and explained that he wasn’t sure if they would have
the right to put up plants and trees on the owners’ property.
Chair Maddy noted that the City had worked with this property many times and asked
Planning Director Darling how much area they have and if the portion where the trees
would go would be part of it.
Planning Director Darling stated that she thinks that this probably outside of the easement
area but doubted that the property owner would scoff at letting them put in a few trees in
the area.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
NOVEMBER 15, 2022
Page 3 of 6
Mr. Bobrytzke stated that they can make anything work that they need to but reiterated
the difficulty in going underground with the cable but noted that they can look into that
possibility.
Commissioner Riedel explained that the primary concern, as explained by Planning
Director Darling, was related to aesthetics. He stated that he believes staff is willing to
work with Mr. Bobrytzke to find a solution that is aesthetically acceptable.
Planning Director Darling noted that the problem with putting up fencing is that the
equipment is going to be about 11.5 feet tall, so putting a fence in that will hide all of that
equipment will be very tall. She noted that any fence that is over 7 feet tall needs to have
wind loading and they would also need to obtain a Conditional Use Permit.
Mr. Bobrytzke stated that he will take that information back to AT&T.
Planning Director Darling suggested that the Commission could continue this item for
another month in order to give Mr. Bobrytzke time to work on these issues.
Mr. Bobrytzke stated that he would prefer to have that kind of extension rather than a
recommendation of denial of their request.
Chair Maddy asked what the proposed antennae would be used for.
Mr. Bobrytzke stated that they are just for cell phone usage.
Chair Maddy explained that there is the desire for better internet access in the City and
asked if this would be used for the in home wireless replacement type usage.
Mr. Bobrytzke stated that he is not sure which products AT&T is selling, but knows that
they do sell in home products.
Chair Maddy stated that the city wants a good- looking tower, but also wants good internet
and he is trying to find the balance in how this is considered. He asked about the cabling
that staff has asked to be placed underground and whether they were the hollow wave
guide types that would be tough to bend.
Mr. Bobrytzke confirmed that was correct and noted that he would ask their engineers look
at this and see what they can be done.
Chair Maddy opened the Public Hearing at 7:22 P.M. There being no comments, he closed
the Public Hearing.
Chair Maddy suggested that the Commission review the recommendations from staff.
Commissioner Eggenberger stated that he supports the first two suggestion conditions.
Commissioner Riedel stated that Planning Director Darling also did not think the owner
would have a problem with them planting some trees, so the third condition should be fine
as well. He noted that the applicant has objected to the fourth condition related to lighting.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
NOVEMBER 15, 2022
Page 4 of 6
Commissioner Eggenberger asked if there was currently an overabundance of lighting on
the tower.
Planning Director Darling explained that there were no lights on any of the equipment.
She stated that her thought was that instead of these lights providing more security, all
they do is light it up for people to do mischief in the area. She noted that the entire ground
area is enclosed by a chain link fence with three strands of barbed wire on the top. She
stated that she did not think the proposed lights would actually be protecting anything in
that area.
Commissioner Eggenberger stated that he was in favor of keeping the fourth condition, as
proposed.
Commissioner Riedel suggested that it could be amended that the applicant try to calibrate
the motion sensors so the lights would not be tripping frequently and only turns on if
someone actually enters the enclosure.
Chair Maddy stated that he feels that may be tough to enforce and noted that he
understands the reason behind their desire to have motion detector lights in the area. He
stated that he does think motion lights are the best for this type of situation because when
they come on it can cause heads to turn and pay attention and would be fine relaxing that
condition.
Planning Director Darling asked if the Commission wanted the lights to be full cut-off lights.
Chair Maddy noted that he would support full cut-off lights.
Commissioner Riedel stated that regarding painting the equipment the applicant had
expressed the potential difficulty in matching the paint if a repair would need to be made.
He stated that if their solution was to put up a big wooden fence it would be a moot point,
but through the chain link fence, he thinks the painting would make a big difference. He
stated that he did not think it was unreasonable for the city to ask that the equipment be
painted.
Commissioner Eggenberger stated that he would support leaving the requirement for
painting the equipment.
Chair Maddy explained that he would support an ice bridge because this is a cell antenna
and is not sure how much the city wants to actually hide what it is.
Planning Director Darling noted that she was not sure what the height of the proposed ice
bridge would be but explained that there is double fencing on the site. She stated that
there is fence around the leased area and then the perimeter of the property also has a
chain link fence.
Commissioner Eggenberger asked if the cables would be painted if they were left above
ground.
Planning Director Darling stated that could be done, but they are more difficult to paint.
Mr. Bobrytzke stated that the cables will be black and the ice bridge will be galvanized
steel.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
NOVEMBER 15, 2022
Page 5 of 6
Commissioner Riedel stated that he would support language in the recommendation that
asked the application to look into putting the cables underground and if the cost would be
prohibitive, the city could approve this proposal.
Planning Director Darling noted that the language is subjective and the carrier would
consider the cost prohibitive.
Commissioner Eggenberger stated that with the cables being black he does not think he
has a problem with them.
Commissioner Riedel stated that this will be quite conspicuous because there is a large
tower that is very industrial looking and now there will be a big protrusion seven feet up.
He agreed that it is adding more industrial equipment to this spot, but he is not sure how
much it will really change the aesthetics.
Chair Maddy reiterated that he is okay with this looking like a cell phone antenna.
Commissioner Riedel stated that what may be more important than the rest of the
discussion is the addition of conifers in the back that will help screen this industrial area
with trees that will grow and block it may be more effective than paint or fencing.
Chair Maddy reviewed the suggested conditions: installation of new trees; full cut off
motion lights are acceptable; and allowing the cable ice bridge.
Riedel moved, Eggenberger seconded, recommending approval of the CUP for
Collocation of Telecommunication Antennae at 24283 Smithtown Road, subject to
the staff recommendations in the staff report including items: #1, #2, #3, a revision
to #4 to state that the applicant must install full cut off motion activated lights,
remove conditions #5b, #5c, and #5e, adjust condition #5d to say that the antennae
and reinforcements shall be factory coated or painted a similar color to the existing
tower, include #6, and the additional condition #7, that the generator has to operate
in conformance with the City’s noise ordinance. Motion passed 3/0.
Planning Director Darling noted that this will be on the November 28, 2022 City Council
agenda.
B. PUBLIC HEARING – COMPREHENSIVE PLAN AMENDMENT AND ZONING MAP
AMENDMENT
Applicant: Carl Zinn
Location: 6200 Cardinal Drive (3411723440052)
Planning Director Darling stated that this is a request for a Comprehensive Plan
Amendment and Zoning Map Amendment to allow the detachment of a .43-acre parcel
from the City of Chanhassen and the annexation of the parcel into Shorewood. She noted
that the home that had previously straddled the lot line has been removed. She reviewed
the existing and proposed City boundary lines. She noted that because of the grade of
the site, the applicant is proposing to have a private driveway and utilities from the City of
Chanhassen. She noted that the city staff agrees to this proposal because it is more
practically accessible from Chanhassen. She explained that this action will require a joint
powers agreement be approved by both City Councils. Staff recommends approval.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
NOVEMBER 15, 2022
Page 6 of 6
Commissioner Riedel stated that since the utilities will come from Chanhassen, he asked
why all the parcels would not just be in Chanhassen.
Planning Director Darling explained that there is currently what is close to a buildable
property in the City, so she would be hard pressed to come up with a reason for the staff
to support the loss of a full lot.
Commissioner Riedel asked if there were other instances where there is a property owner
who lives in the City but pays utility bills to another City.
Planning Director Darling stated that in this instance they would have to pay sewer and
water to the City of Chanhassen and would still have to pay storm sewer fees to
Shorewood. She noted that there are many properties in the City that get their utilities
from other cities.
Chair Maddy opened the Public Hearing at 7:52 P.M. noting the procedures used in a
Public Hearing. There being no comment, he closed the Public Hearing.
Eggenberger moved, Riedel seconded, recommending approval of the
Comprehensive Plan Amendment and Zoning Map Amendment to allow the
concurrent detachment/annexation of property 3511723420052 (North portion of
6200 Cardinal Avenue), subject to the staff recommendation that the parcel be
classified as R-1C. Motion passed 3/0.
Planning Director Darling noted that this item will tentatively move forward to the City
Council on November 28, 2022. She explained that she will stay in contact with the
applicant to let them know if there is a delay since this is dealing with both cities.
5. OTHER BUSINESS
A. Liaisons for Council Meetings on January 23 and February 27, 2023
January 23, 2023: Commissioner Eggenberger
February 27, 2023: To be determined at a later date
6. REPORTS
• Council Meeting Report
Council Liaison Gorham reported on matters considered and actions taken during the Council’s
recent meetings. He noted that the new City Administrator should be starting in early January.
• Draft Next Meeting Agenda
Planning Director Darling stated that slated for the next meeting is an application for a variance
for a shed and review of the Capital Improvements Program.
7. ADJOURNMENT
Riedel moved, Eggenberger seconded, adjourning the Planning Commission Meeting of
November 15, 2022, at 8:07 P.M. Motion passed 3/0.
#5C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: CUP to Collocate Antennas on an Existing Monopole
Location: 24283 Smithtown Road
Applicant: SMJ International, LLC. on behalf of AT&T
Meeting Date: November 28, 2022
Prepared by: Marie Darling, Planning Director
Review Deadline: February 15, 2022
Attachments: Planning Memorandum from the November 15, 2022 Meeting
Resolution
Background: See attached planning memorandum for detailed background on this request.
At the November 15, 2022 meeting, the Planning Commission unanimously recommended
approval of the conditional use permit, subject to the conditions in the attached resolution.
Summary of Public Notice and Testimony: Notice was published in the city’s official
newspaper and mailed to all property owners within 500 feet of the property at least 10 days
prior to the Planning Commission public hearing on November 15, 2022. The applicant and
the property owner were present at the meeting and the applicant spoke in favor of the
application.
At their meeting, the Planning Commission altered the list of conditions in the staff report to
those in the resolution.
Financial or Budget Considerations: The application fees are adequate to cover the cost of
processing the request.
Recommendation / Action Requested: Staff and the Planning Commission recommend
approval of the request.
Proposed motion: Move to adopt the attached resolution approving a conditional use permit
for SMJ International, LLC. for property located at 24283 Smithtown Road, as recommended
by the Planning Commission.
Any action on this request would require a simple majority.
Next Steps and Timelines: If the item is approved, the applicant would submit the
information as required in the attached resolution with a building permit request.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
S:\\Planning\\Planning Files\\Applications\\2022 Cases\\24283 Smithtown Road - ATT collocation\\CAF.docx
PROJECT SUMMARY
SURVEYOR'S NOTES
FIELD SURVEY DATE: 02/19/20191. THERE IS ACCESS TO THE SUBJECT PROPERTY VIA AN ACCESS EASEMENT
- AS SURVEYED TO SMITHTOWN ROAD, A PUBLIC RIGHT OF WAY.
SITE ADDRESS: 24283 SMITHTOWN RD, EXCELSIOR, MN 55331-8874
2. THE LOCATIONS OF ALL UTILITIES SHOWN ON THE SURVEY ARE FROM
VISIBLE SURFACE EVIDENCE ONLY.
PARCEL INFORMATION
3. AT THE TIME OF THIS SURVEY THERE WAS NO OBSERVABLE SURFACE
OWNER: FISH & SON PROPERTIES LLC
EVIDENCE OF EARTH MOVING WORK, BUILDING CONSTRUCTION OR
OWNER ADDRESS:70 FLORENCE DR, TONKA BAY, MN 55331
APN: 3311723140005BUILDING ADDITIONS WITHIN RECENT MONTHS.
INSTRUMENT NO.: T05450322
4. AT THE TIME OF THIS SURVEY, THERE WAS NO OBSERVABLE EVIDENCE OF
THE SUBJECT PROPERTY BEING USED AS A SOLID WASTE DUMP, SUMP OR
TOTAL AREAS:
ATC TOWER SERVICES, INC.
SANITARY LANDFILL.
SITE LOCATION
5. AT THE TIME OF THIS SURVEY, THERE WAS NO OBSERVABLE EVIDENCE OF
3500 REGENCY PARKWAY
ANY RECENT CHANGES IN STREET RIGHT-OF-WAY LINES EITHER
SUITE 100
COMPLETED OR PROPOSED, AND AVAILABLE FROM THE CONTROLLING
CARY, NC 27518
JURISDICTION.
GEOGRAPHIC COORDINATES OF TOWER:
6. AT THE TIME OF THIS SURVEY, THERE WAS NO OBSERVABLE EVIDENCE OF
PHONE: (919) 468-0112
ANY RECENT STREET OR SIDEWALK CONSTRUCTION OR REPAIRS.
FAX: (919) 466-5415
VERTICAL. DATUM: NAVD 1988 HORIZONTAL DATUM: NAD83
7.THIS SURVEY WAS PREPARED TO SHOW THE INTERESTS OF AMERICAN
GROUND ELEVATION: 978.9
TOWER CORPORATION AND IMPROVEMENTS PROXIMAL TO SAID
INTERESTS. IT DOES NOT CONSTITUTE AN AS-BUILT SURVEY OF THE
THESE DRAWINGS AND/OR THE ACCOMPANYING
COORDINATES ARE BASED ON MINNESOTA STATE PLANE COORDINATES, SOUTH
ENTIRE PARENT PARCEL.SPECIFICATION AS INSTRUMENTS OR SERVICE ARE THE
ZONE, HENNEPIN COUNTY PROJECTION; BEARINGS ARE BASED ON MINNESOTA
STATE PLANE COORDINATES, SOUTH ZONE, HENNEPIN COUNTY PROJECTION.
EXCLUSIVE PROPERTY OF AMERICAN TOWER. THEIR USE AND
8.ALL BEARING AND DISTANCE CALLS ARE MEASURED UNLESS OTHERWISE
PUBLICATION SHALL BE RESTRICTED TO THE ORIGINAL SITE
NOTED.
FLOODPLAIN:
FOR WHICH THEY ARE PREPARED. ANY USE OR DISCLOSURE
9.UNLESS OTHERWISE SPECIFIED, UTILITY POLES DID NOT IDENTIFY
PER THE FEMA FLOODPLAIN MAPS, THE SITE IS LOCATED IN AN AREA DESIGNATED
OTHER THAN THAT WHICH RELATES TO AMERICAN TOWER OR
OWNERSHIP.
AS ZONE X.
THE SPECIFIED CARRIER IS STRICTLY PROHIBITED. TITLE TO
T
10. AT THE TIME OF THIS SURVEY THERE WAS SIGNIFICANT SNOW COVER.
COMMUNITY PANEL NO. : 27053C0314FDATED: 11/04/2016
THESE DOCUMENTS SHALL REMAIN THE PROPERTY OF
THERE MAY BE IMPROVEMENTS THAT EXIST BUT ARE NOT SHOWN ON
AMERICAN TOWER WHETHER OR NOT THE PROJECT IS
BOUNDARY NOTE
SURVEY DUE TO THE SNOW COVER.
EXECUTED. NEITHER THE ARCHITECT NOR THE ENGINEER WILL
THIS SURVEY DOES NOT CONSTITUTE A BOUNDARY SURVEY OF THE PARENT
BE PROVIDING ON-SITE CONSTRUCTION REVIEW OF THIS
TRACT. ANY PARENT TRACT PROPERTY LINES SHOWN HEREON ARE FROM
PROJECT. CONTRACTOR(S) MUST VERIFY ALL DIMENSIONS AND
SUPPLIED INFORMATION AND ARE NOT FIELD VERIFIED.
ADVISE AMERICAN TOWER OF ANY DISCREPANCIES. ANY
ZONING INFORMATION
PRIOR ISSUANCE OF THIS DRAWING IS SUPERSEDED BY THE
ENCROACHMENT STATEMENT
LATEST VERSION ON FILE WITH AMERICAN TOWER.
AT THE TIME OF THE SURVEY THERE WERE VISIBLE ENCROACHMENTS AS
FOLLOWS:
A. THE FENCE ALONG THE WESTERLY ENCROACHES BEYOND THE PARENT PARCEL
ZONING INFORMATION NOT PROVIDED AT TIME OF SURVEY.
VICINITY MAPPARENT PARCEL COMPOUND DETAIL
REV.DESCRIPTIONBYDATE
B. THE ACCESS EASEMENT AS PROVIDED GOES THROUGH A CURB ISLAND WHICH
123
WOULD BE REMEDIED BY THE AS-SURVEYED ACCESS EASEMENT SHOWN HEREON.NTS
PRELIMBCO02/20/19
0
001000'2000'
020'40'
REVISIONSDMS03/15/19
1
LEGAL DESCRIPTION
FINALBCO05/14/19
2
PARENT PARCEL - AS PROVIDED: (per Coral Report)
SCALE: 1"=1000' (11X17)
SCALE: 1"=20' (11X17)
That part of Lot 27, Auditor's Subdivision Number One Hundred Thirty-three (133), Hennepin County, Minnesota, described as beginning at the Southeast corner of Block 1, SENN
1"=500' (22X34)
ADDITION; thence along the Easterly extension of the Southerly line of said Block 1 a distance of 85 feet; thence Northerly parallel with the East line of said Block 1 to the Northerly
1"=10' (22X34)
ATC SITE NUMBER:
line of said Lot 27; thence Westerly along said Northerly line to the East line of said Block 1; thence Southerly along said East line to the point of beginning.
Contains 18,664+/- SQ. FT. or 0.43+/- Acres.
81418
ATC LEASE AREA - AS PROVIDED & AS SURVEYED: (Per Memorandum of Amendment No. 2 to Option-Lease Agreement Inst. No. 3597900)
The southerly 85.00 feet of the following described property (said 85.00 feet being measured along the east and west lines of the following described property): That part of Lot 27,
ATC SITE NAME:
Auditor's Subdivision Number One Hundred Thirty-three (133), Hennepin County, Minnesota, described as beginning at the Southeast corner of Block 1, Senn Addition; thence
along the Easterly extension of the Southerly line of said Block 1 a distance of 85 feet; thence Northerly parallel with the East line of said Block 1 to the Northerly line of said Lot
27;
thence Westerly along said Northerly line to the East line of said Block 1; thence Southerly along said East line to the point of beginning. Contains 7,007+/- SQ. FT. or 0.16+/-
SHOREWOOD MN
Acres.
ACCESS EASEMENT - AS PROVIDED:(Per Memorandum of Amendment No. 2 to Option-Lease Agreement Inst. No. 3597900)
The westerly 12.00 feet of that part of Lot 27, Auditor's Subdivision Number One Hundred Thirty-three (133), Hennepin County, Minnesota, described as beginning at the Southeast
SITE ADDRESS:
corner of Block 1, Senn Addition; thence along the Easterly extension of the Southerly line of said Block 1 a distance of 85 feet; thence Northerly parallel with the East line of said
24283 SMITHTOWN RD.
Block 1 to the Northerly line of said Lot 27; thence Westerly along said Northerly line to the East line of said Block 1; thence Southerly along said East line to the point of beginning.
Contains 1,689+/- SQ. FT. or 0.04+/- Acres
EXCELSIOR, MN 55331
ACCESS EASEMENT - AS SURVEYED:
SURVEY CERTIFICATE:
A 12.00 foot wide access easement over, under and across that part of Lot 27, Auditor's Subdivision Number One Hundred Thirty-three (133), Hennepin County, Minnesota,
THIS IS TO CERTIFY THAT O'MALLEY & KRON LAND
described as follows: Commencing at the Southeast corner of Block 1, SENN ADDITION; thence North 76 degrees 00 minutes 11 seconds East, assumed bearing, along the
SURVEYORS, INC. AT THE REQUEST AND FOR
easterly extension of the Southerly line of said Block 1, a distance of 85.00 feet; thence North 00 degrees 07 minutes 11 seconds East, parallel with the East line of said Block 1, a
distance of 202.12 feet, to the point of beginning of the easement to be described; thence continue North 00 degrees 07 minutes 11 seconds East, along said parallel line, 25.13
EXCLUSIVE USE OF AMERICAN TOWER CORP., HAS
feet, to the southerly line of HENNEPIN COUNTY STATE AID HIGHWAY NO. 19, PLAT 57; thence South 74 degrees 55 minutes 27 seconds West, along last described southerly
PERFORMED THIS AS-BUILT SURVEY OF THE
line, 12.43 feet; thence South 00 degrees 07 minutes 11 seconds West, parallel with said East line of Block 1, a distance of 13.13 feet; thence South 72 degrees 15 minutes 17
LEASE AREA, FROM THE RECORD SOURCES AND
seconds West, 74.00 feet, to said East line of Block 1; thence South 00 degrees 07 minutes 11 seconds West, along said East line, 123.89 feet, to a point 85.00 feet northerly of
ACTUAL FIELD SURVEY ON 2/19/2019 IN
said Southeast corner of Block 1, as measured along said East line; thence North 76 degrees 00 minutes 11 seconds East, parallel with said easterly extension of the Southerly line
of Block 1, a distance of 12.37 feet, to a line drawn 12.00 feet easterly of, as measured at a right angle to and parallel with, said East line of Block 1; thence North 00 degrees 07
ACCORDANCE WITH THE MINIMUM STANDARDS
minutes 11 seconds East, along last described parallel line, 112.13 feet; thence North 72 degrees 15 minutes 17 seconds East, 74.00 feet, to the point of beginning.
FOR PROPERTY BOUNDARY SURVEYS. ALL LINEAR
Contains 2,534+/- SQ. FT. or 0.06+/- Acres
AND ANGULAR VALUES SHOWN ARE BASED UPON
DEED OR RECORD INFORMATION UNLESS
OTHERWISE NOTED.
NOTES CORRESPONDING TO TITLE REPORT
(SIGNED) _______________________________
4
2
BENJAMIN C. O'MALLEY
THE CORAL REPORT ISSUED BY LINCOLN ABSTRACT & SETTLEMENT SERVICES AS FILE NUMBER 19104669MN AND A SEARCHED FROM DATE OF
MINNESOTA REGISTRATION 42300
6/1/1979 TO 2/12/2019 CONTAINS THE FOLLOWING EXCEPTION ITEMS:
Mortgages:
Type: Mortgage
Mortgagee: Bridgewater Bank
Mortgagor: Fish & Son Properties, LLC
Amount: $150,000.00
Dated: September 19, 2018 Recorded/Filed: September 25, 2018
Document#: T05563359 (APPLIES TO PARENT PARCEL - AS PROVIDED)
Affected by:
1. Assignment of Rents recorded Septemeber 25, 2018 as Instrument Number T05563360. (APPLIES TO PARENT PARCEL - AS PROVIDED)SURVEY LOGO:
Liens/Judgments:
None Found of Record.
O'MALLEY & KRON LAND SURVEYORS, INC.
Lease/Easements:
1004 2ND STREET SE
1. Option-Lease Agreement between Richard A. Moore and Chicago Title Insurance Co. dated January 15, 1982 and recorded December 21, 1982 as Instrument
6
4760996. (APPLIES TO PART OF PARENT PARCEL, REVISED BY INSTRUMENT NO. 3597900, NOT SHOWN ON SURVEY)
WILLMAR, MN 56201
2. Option-Lease Amendment between Richard A, Moore and Colleen Moore and Chicago Title Insurance Co. dated October 11, 1983 and recorded November 8, 1983
PH. 320-235-4012
as Instrument 4843529. (NO DESCRIPTION FOR LEASE AREA PROVIDED, PARKING EASEMENT AS SHOWN ON SURVEY)
3. Assignment and Assumption of Lease between Chicago Title Insurance Company and Minneapolis SMSA Limited Partnership dated September 28, 1984 and
WWW.OMALLEY-KRON.COM
recorded April 16, 1985 as Instrument 4985882. (APPLIES TO PART OF PARENT PARCEL, REVISED BY INSTRUMENT NO. 3597900, NOT SHOWN ON
6
SURVEY)
4. Ninety-Nine Year Lease between James J. Heiland and Jane C. Heiland and Richard A. Moore and Colleen Moore dated December 10, 1986 and recorded June 2,
DRAWN BY:B.C.O.
1987 as Instrument 5274985. (APPLIES TO PART OF PARENT PARCEL, REVISED BY INSTRUMENT NO. 3597900, NOT SHOWN ON SURVEY, PARKING
B
EASEMENT PER INSTRUMENT NO. 4843529 AS SHOWN ON SURVEY)
A
5. Memorandum of Amendment No.2 to Option-Lease Agreement between Colleen Moore, Jeffrey C. Williams and Verizon Wireless (VAW) d/b/a Verizon Wireless
APPROVED BY:B.C.O.
dated August 30, 2002 and recorded September 5, 2002 in Book at Page as Instrument 3597900. (APPLIES TO ATC LEASE AREA AND ACCESS EASEMENT AS
PROVIDED)
DATE DRAWN:2/20/2019
6. Memorandum of Amendment No.3 between Fish & Son Properties, LLC and Verizon Wireless (VAW) LLC d/b/a Verizon Wireless dated November 14, 2008 and
recorded February 4, 2009 as Instrument T4612476. (APPLIES TO PARENT PARCEL - AS PROVIDED)
ATC JOB NO:81418
7. There are no other leases or easements found of record.
Other:
1. Matters set forth on Plat entitled Plat of Auditor's Subdivision Number 133 recorded December 8, 1924 in Book 82 at Page 120. (UNDERLYING PLAT)
AS-BUILT/TITLE AND
2. Matters set forth on Plat entitled Echo Hills 2nd Addition recorded March 28, 1955 in Book 134 at Page 17. (ADJACENT PLAT)
3. Matters set forth on Plat entitled Plat of Hennepin County State Aid Highway recorded September 26, 1985 in Book 2243 at Page 668434 .(RIGHT OF WAY PLAT C
FOR C.S.A.H. NO. 19)SURVEY PLAN
T
BOUNDARY PLAN
4. Matters set forth on Plat entitled Senn Addition recorded October 2, 1990 as Instrument 9665. (ADJACENT PLAT)
E 4
5. Application to Register Title recorded May 31, 1994 as Instrument 6292964. (NO ITEMS TO PLOT)
GN
4. Affidavit of Identity and Survivorship recorded January 6, 1995 as Instrument 6384494. (NO ITEMS TO PLOT)
AC
5. Application to Register Title recorded April 18, 1995 as Instrument 2602560. (PARENT PARCEL AS PROVIDED)
0040'80'
6. Final Certificate of Condemnation recorded August 29, 2008 as Instrument 4525167. (HIGHWAY, DRAINAGE & UTILITY EASEMENT AS SHOWN ON SURVEY)
SHEET NUMBER:REVISION:
OHW
SCALE: 1"=40' (11X17)
V-101
2
1"=20' (22X34)
PROJECT SUMMARY
FIELD SURVEY DATE: 02/19/2019
SITE ADDRESS: 24283 SMITHTOWN RD, EXCELSIOR, MN 55331-8874
PARCEL INFORMATION
OWNER: FISH & SON PROPERTIES LLC
OWNER ADDRESS:70 FLORENCE DR, TONKA BAY, MN 55331
APN: 3311723140005
INSTRUMENT NO.: T05450322
ATC TOWER SERVICES, INC.
TOTAL AREAS:
SITE LOCATION
3500 REGENCY PARKWAY
SUITE 100
CARY, NC 27518
PHONE: (919) 468-0112
FAX: (919) 466-5415
GEOGRAPHIC COORDINATES OF TOWER:
VERTICAL. DATUM: NAVD 1988 HORIZONTAL DATUM: NAD83
THESE DRAWINGS AND/OR THE ACCOMPANYING
GROUND ELEVATION: 978.9
SPECIFICATION AS INSTRUMENTS OR SERVICE ARE THE
EXCLUSIVE PROPERTY OF AMERICAN TOWER. THEIR USE AND
COORDINATES ARE BASED ON MINNESOTA STATE PLANE COORDINATES, SOUTH ZONE, HENNEPIN COUNTY PROJECTION; BEARINGS ARE BASED
PUBLICATION SHALL BE RESTRICTED TO THE ORIGINAL SITE
ON MINNESOTA STATE PLANE COORDINATES, SOUTH ZONE, HENNEPIN COUNTY PROJECTION.
FOR WHICH THEY ARE PREPARED. ANY USE OR DISCLOSURE
OTHER THAN THAT WHICH RELATES TO AMERICAN TOWER OR
FLOODPLAIN:
THE SPECIFIED CARRIER IS STRICTLY PROHIBITED. TITLE TO
T
PER THE FEMA FLOODPLAIN MAPS, THE SITE IS LOCATED IN AN AREA DESIGNATED AS ZONE X.
THESE DOCUMENTS SHALL REMAIN THE PROPERTY OF
COMMUNITY PANEL NO. : 27053C0314FDATED: 11/04/2016
AMERICAN TOWER WHETHER OR NOT THE PROJECT IS
EXECUTED. NEITHER THE ARCHITECT NOR THE ENGINEER WILL
BOUNDARY NOTE BE PROVIDING ON-SITE CONSTRUCTION REVIEW OF THIS
PROJECT. CONTRACTOR(S) MUST VERIFY ALL DIMENSIONS AND
THIS SURVEY DOES NOT CONSTITUTE A BOUNDARY SURVEY OF THE PARENT TRACT. ANY PARENT TRACT PROPERTY LINES SHOWN HEREON
ADVISE AMERICAN TOWER OF ANY DISCREPANCIES. ANY
ARE FROM SUPPLIED INFORMATION AND ARE NOT FIELD VERIFIED.
PRIOR ISSUANCE OF THIS DRAWING IS SUPERSEDED BY THE
LATEST VERSION ON FILE WITH AMERICAN TOWER.
ENCROACHMENT STATEMENT
AT THE TIME OF THE SURVEY THERE WERE VISIBLE ENCROACHMENTS AS FOLLOWS:
A. THE FENCE ALONG THE WESTERLY ENCROACHES BEYOND THE PARENT PARCEL
VICINITY MAPPARENT PARCEL COMPOUND DETAIL
REV.DESCRIPTIONBYDATE
B. THE ACCESS EASEMENT AS PROVIDED GOES THROUGH A CURB ISLAND WHICH
123
NTS
PRELIMBCO02/20/19
WOULD BE REMEDIED BY THE AS-SURVEYED ACCESS EASEMENT SHOWN HEREON.
0
001000'2000'
020'40'
REVISIONSDMS03/15/19
1
FINALBCO05/14/19
2
SCALE: 1"=1000' (11X17)
SCALE: 1"=20' (11X17)
1"=500' (22X34)
1"=10' (22X34)
ATC SITE NUMBER:
81418
ATC SITE NAME:
SHOREWOOD MN
SITE ADDRESS:
24283 SMITHTOWN RD.
EXCELSIOR, MN 55331
SURVEY CERTIFICATE:
THIS IS TO CERTIFY THAT O'MALLEY & KRON LAND
SURVEYORS, INC. AT THE REQUEST AND FOR
EXCLUSIVE USE OF AMERICAN TOWER CORP., HAS
PERFORMED THIS AS-BUILT SURVEY OF THE
LEASE AREA, FROM THE RECORD SOURCES AND
ACTUAL FIELD SURVEY ON 2/19/2019 IN
ACCORDANCE WITH THE MINIMUM STANDARDS
FOR PROPERTY BOUNDARY SURVEYS. ALL LINEAR
AND ANGULAR VALUES SHOWN ARE BASED UPON
DEED OR RECORD INFORMATION UNLESS
OTHERWISE NOTED.
(SIGNED) _______________________________
BENJAMIN C. O'MALLEY
MINNESOTA REGISTRATION 42300
SURVEY LOGO:
O'MALLEY & KRON LAND SURVEYORS, INC.
1004 2ND STREET SE
WILLMAR, MN 56201
PH. 320-235-4012
WWW.OMALLEY-KRON.COM
DRAWN BY:B.C.O.
B
A
APPROVED BY:B.C.O.
DATE DRAWN:2/20/2019
ATC JOB NO:81418
EXISTING CONDITIONS AND
C
TOPOGRAPHIC PLAN
SURVEY PLAN
T
E 4
GN
AC
0040'80'
SHEET NUMBER:REVISION:
OHW
SCALE: 1"=40' (11X17)
V-102
2
1"=20' (22X34)
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==x>286<!i>286<!o>CMBOL!.!TJH<!b>22??
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RESOLUTION 22-121
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A CONDITIONAL USE PERMIT
FOR AN ANTENNA COLLOCATION ON AN EXISTING MONOPOLE AND
RELATED EQUIPMENT AT 24283 SMITHTOWN ROAD
WHEREAS, SMJ International, LLC., on behalf of AT&T, has applied to add nine
telecommunication antennas and other equipment in a triangular array on the existing
monopole and add related ground equipment on the property legally described as:
Lot 27, Auditor’s Subdivision No. One Hundred Thirty-three (133), Hennepin County,
Minnesota, described as beginning at the southeast corner of Block 1, Senn Addition;
thence along the easterly extension of the southerly line of said Block 1 a distance of 85
feet; thence northerly parallel with the east line of said Block 1 to the northerly line of
said Lot 27; thence westerly along said northerly line to the east line of said Block 1;
thence southerly along said east line to the point of beginning.
Subject to a lease agreement dated January 15, 1982 and filed for record December 21,
1982 as County Recorder Document No 4760996 in favor of Chicago Title Insurance
Company, amended by lease amendment dated January 15, 1982 and filed for record
November 8, 1983 as County Recorder Document No. 4843529; with assignment and
assumption of the vendee’s interest in said lease in favor of Minneapolis SMSA Limited
Partnership, a Delaware Limited Partnership, dated September 28, 1984 and filed for
record April 16, 1985 as County Recorder Document No. 4985882; (the “Property”) and
WHEREAS, the applicant proposes to collocate their equipment on and near the
existing monopole tower; and
WHEREAS, after required notice a public hearing was held and the application
reviewed by the Planning Commission at a regular meeting held on November 15,
2022, the minutes of the meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on
November 28, 2022, at which time the Planning Director’s memorandum and the
Planning Commission’s recommendations were reviewed and comments were heard by
the City Council from the Applicant, the public and City staff; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
1. The subject property is located in a C -1 General Commercial district, which
allows antenna collocations subject to the approval of a conditional use permit.
2. The applicant’s proposal is identified on plans and materials submitted to the City
on September 29, 2022 and October 5 and 18, 2022 (the “Plans”).
CONCLUSIONS
1. The Applicant’s plans have satisfied the criteria of a conditional use permit to
collocate antennas under the Shorewood City Code.
2. The Applicant’s plans indicate the collocation would be compatible with the
neighborhood and would not tend to depreciate the area.
3. The application would not overburden the city’s service capacity and existing public
services and streets.
4. Based upon the foregoing, the City Council hereby grants to the Applicant a
conditional use permit to collocate additional antennas, radio receiving units and
related equipment on the tower and on a new equipment platform within the existing
fenced area as shown on the Plans, subject to the following:
a. The applicant may not proceed with improvements prior to issuance of required
permits.
b. Prior to issuance of permits, the applicant shall revise the plans consistent with
city code and as follows:
1) Provide a third-party special inspector and either structural drawings
stamped by an engineer or a structural report showing that the tower can
support the additional antennas and equipment.
2) The antennas, structural reinforcements, and all equipment installed on the
tower shall be painted or factory coated to match the existing monopole.
3) The fixture details for the lights proposed on the ground equipment shall be
provided and must indicate full cut-off fixtures that are motion activated.
4) The ground equipment, other appurtenances and the ice bridge shall be
factory coated or painted to match the accessory building.
5) Add a minimum of three, six-foot conifers to help screen the additional
equipment from the park property to the south and note that dead trees shall
be removed.
c. The applicant shall not install any of the antennas or related equipment on the
tower during osprey nesting season or otherwise disturb the nest.
d. The applicant shall provide 24-hour emergency contact information and the
information shall be kept current and updated as necessary.
e. The applicant shall operate the generator in conformance with section 1201.03
Subd. 2 m of City Code.
f. The applicant shall not install any lights on the tower (unless required by the
FAA) and only motion-activated, full cut-off lights shall be installed on the
ground equipment.
g. All disturbance of the site shall be restored to preconstruction condition by the
end of the growing season.
5. The City Clerk is hereby authorized and directed to record a certified copy of this
resolution with Hennepin County.
2
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
this 28th day of November, 2022.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
3
#5C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Comprehensive Plan Amendment and Zoning Amendment for a
concurrent detachment/annexation of a parcel from the City of
Chanhassen to the City of Shorewood
Location: 34 117 23 44 0052 (North portion of 6200 Cardinal Drive)
Applicant: Carl Zinn
Meeting Date: November 28, 2022
Prepared by: Marie Darling, Planning Director
Review Deadline: January 27, 2023
Attachments: Planning Memorandum from the November 15, 2022 Meeting
Utility Agreement with Chanhassen
Resolution for Concurrent Detachment Attachment
Resolution for Comprehensive Plan Amendment
Ordinance for Zoning Map Amendment
Resolution for Utility Agreement
Background: See attached planning memorandum for detailed background on this request.
Required for this application are:
the approval of the comprehensive plan amendment for concurrent
detachment/annexation and application of low-density residential land use to
the newly annexed property
the approval of a zoning map amendment to apply the R-1C zoning district to
the newly annexed property
a sewer agreement between the applicant, the City of Chanhassen and the
City of Shorewood. It would apply to the property being annexed and the
property to the north that is already within Shorewood and would be
consolidated with the property being annexed prior to issuance of a permit.
The Chanhassen City Council is reviewing the resolution for the concurrent
detachment/annexation and the utility agreement at their meeting on November 28, 2022.
Planning Commission Public Hearing and Public Testimony:
At the November 15, 2022 meeting, the Planning Commission voted unanimously to
recommend approval of the detachment/annexation, comprehensive plan amendment and
zoning map amendment. The commission does not hear requests for utility agreements. The
applicant was present at the meeting and spoke in favor of the request. No one from the
public requested to speak.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
C:\\Users\\bpricco\\AppData\\Local\\Microsoft\\Windows\\INetCache\\Content.Outlook\\F4DJN8JM\\CAF Memo.docx
Financial or Budget Considerations: The impact to the budget is minimal as the taxes
collected would be for one additional buildable lot. The cost of the application is covered by
the application fees.
Recommendation / Action Requested: Staff and the Planning Commission recommend
approval of the request.
Proposed motion: Move to adopt the attached resolutions and ordinance to approve a
Comprehensive Plan Amendment for concurrent detachment of a .4 acre parcel from
Chanhassen and annexation into Shorewood, the application of the low density residential
land use, the application of the R-1C zoning district and the utility agreement to serve the
property with utilities provided by the City of Chanhassen.
Any action on this request would require a majority of the full City Council.
Next Steps and Timelines: If the item is approved, the City staff will send the request to the
Metropolitan Council and the state Office of Administrative Hearings.
CITY OF CHANHASSEN
RESOLUTION NO. 2022-XX
CITY OF SHOREWOOD
RESOLUTION NO. 22-122
A JOINT RESOLUTION REQUESTING CONCURRENT DETACHMENT FROM
CHANHASSEN AND ANNEXATION INTO SHOREWOOD OF CERTAIN LANDS
PURSUANT TO MINNESOTA STATUTES SECTION 414.061
WHEREAS, the property located at 6200 Cardinal Avenue (PID 34-117-23-44-
0052) is currently within the City of Chanhassen and Hennepin County and is legally
described as:
That part of Lot 87, Auditor’s Subdivision Number 135, Hennepin County,
Minnesota, described as follows: Commencing at the southeast corner of said Lot
87; thence west along the south line thereof to the southwest corner thereof;
thence north along the west line thereof, a distance of 50 feet; thence in a straight
line easterly to a point on the East line of said lot 50 feet north of the southeast
corner thereof; thence south along the east line thereof, to the point of beginning.
And, That part of Lot 89, Auditor’s Subdivision Number 135, Hennepin County,
Minnesota, described as follows: Commencing at the southwest corner of said Lot
89; thence north along the west line 50 feet; thence easterly and parallel with the
southerly line a distance of 49 feet; thence south 79◦, 41’ 43” west a distance of
51 feet; thence west along the southerly line of said lot a distance of 40 feet to the
point of beginning. (the “Annexation Property”)
WHEREAS, the Annexation Property is approximately .4 acres in size, shown
graphically on Exhibit A attached hereto and incorporated herein is located in the City of
Chanhassen; and
WHEREAS, the Annexation Property is located along the northerly border of
Chanhassen and is located adjacent to the City of Shorewood; and
WHEREAS, the City of Shorewood and the City of Chanhassen want the entire
Annexation Parcel to be located in the corporate limits of the City of Shorewood; and
WHEREAS, the Cities of Chanhassen and Shorewood want to modify their mutual
municipal boundary to permit the Annexation Parcel to be located entirely within
Shorewood; and
WHEREAS, to modify the boundary, the City of Chanhassen desires to detach and
the City of Shorewood desires to annex the Annexation Parcel pursuant to Minnesota
Statutes §414.061.
NOW, THEREFORE, BE IT RESOLVED:
1. The Cities of Chanhassen and Shorewood jointly request that the Minnesota Office
of Administrative Hearings – Municipal Boundary Adjustment Unit concurrently
detach the Annexation Property from the City of Chanhassen and annex the same
to the City of Shorewood at the earliest possible date.
2. The City Attorney for the City of Shorewood is authorized to submit this resolution
along with all appropriate application materials to the Minnesota Office of
Administrative Hearings – Municipal Boundary Adjustment Unit for the purposes
set forth herein.
th
Adopted by the City Council of the City of Chanhassen on the 28 day of November,
2022.
ATTEST:
Kim Meuwissen, City Clerk Elise Ryan, Mayor
MOTION BY: SECONDED BY:
YES NO ABSENT
Adopted by the City Council of the City of Shorewood on the ___ day of ____________,
2022.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk Ed Shukle, Interim City Administrator
EXHIBIT A – The Annexation Property
RESOLUTION 22-123
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT FOR THE
PROPERTY ON THE NORTH PORTION OF 6200 CARDINAL AVENUE
(3411723440052)
WHEREAS, Carl Zinn (Applicant), has submitted a request for comprehensive plan amendment
for a concurrent detachment/annexation and to apply the low density land use designation (the
Request) for the property legally described as:
That part of Lot 87, Auditor’s Subdivision Number 135, Hennepin County, Minnesota,
described as follows: Commencing at the southeast corner of said Lot 87; thence west
along the south line thereof to the southwest corner thereof; thence north along the west
line thereof, a distance of 50 feet; thence in a straight line easterly to a point on the East
line of said lot 50 feet north of the southeast corner thereof; thence south along the east
line thereof, to the point of beginning. And, That part of Lot 89, Auditor’s Subdivision
Number 135, Hennepin County, Minnesota, described as follows: Commencing at the
southwest corner of said Lot 89; thence north along the west line 50 feet; thence easterly
and parallel with the southerly line a distance of 49 feet; thence south 79◦, 41’ 43” west a
distance of 51 feet; thence west along the southerly line of said lot a distance of 40 feet to
the point of beginning (the “Subject Property”; And,
WHEREAS, the Request has been submitted in the manner required for the development of
land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all
proceedings have been duly consistent thereunder; and,
WHEREAS, said Request is consistent in the manner of amendments to the Shorewood
Comprehensive Plan and the regulations and requirements of the laws of the State of
Minnesota and the City Code of the City of Shorewood for the approval of such a request.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the
Request for a Comprehensive Plan Amendment to apply the land use classification Low Density
Residential on the parcel recently annexed into the City of Shorewood, subject to the required
comment period for all affected jurisdictions and review by the Metropolitan Council;
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of
November 28, 2022.
___________________________
Jennifer Labadie, Mayor
ATTEST:
_______________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE NO. 595
AN ORDINANCE AMENDING SECTION 1201.09 SUBD. 2.
OF THE SHOREWOOD ZONING CODE – THE SHOREWOOD ZONING MAP
(3411723440052)
Section 1. Section 1201.09 Subd. 2. of the Shorewood City Code is hereby amended to include
the property described as follows into the R-1C, single family residential zoning district:
That part of Lot 87, Auditor’s Subdivision Number 135, Hennepin County, Minnesota, described as
follows: Commencing at the southeast corner of said Lot 87; thence west along the south line
thereof to the southwest corner thereof; thence north along the west line thereof, a distance of 50
feet; thence in a straight line easterly to a point on the East line of said lot 50 feet north of the
southeast corner thereof; thence south along the east line thereof, to the point of beginning.
And, That part of Lot 89, Auditor’s Subdivision Number 135, Hennepin County, Minnesota,
described as follows: Commencing at the southwest corner of said Lot 89; thence north along the
west line 50 feet; thence easterly and parallel with the southerly line a distance of 49 feet; thence
south 79◦, 41’ 43” west a distance of 51 feet; thence west along the southerly line of said lot a
distance of 40 feet to the point of beginning.
Section 2. That the Zoning Administrator is hereby authorized to revise the Zoning Map of the
City of Shorewood to include the property in the R-1C, single family residential zoning district.
Section 3. That this Ordinance shall be in full force and effect upon publishing in the Official
Newspaper of the City of Shorewood.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28 day of
November, 2022.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
RESOLUTION 22-124
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A UTILITY AGREEMENT FOR THE PROPERTIES
KNOWN AS 3411723440050 AND 3411723440052
WHEREAS, Carl Zinn (Applicant), has submitted a request to serve the property with utilities
from the City of Chanhassen (the Request) for the property legally described as:
That part of Lot 87, Auditor’s Subdivision Number 135, Hennepin County, Minnesota,
described as follows: Commencing at the southeast corner of said Lot 87; thence west
along the south line thereof to the southwest corner thereof; thence north along the west
line thereof, a distance of 132 feet; thence at right angles due East 33 feet; thence in a
straight line northeasterly to a point on the east line of said Lot, 165 feet north of the
southeast corner thereof; thence south along the east line thereof, to the point of
beginning. And That part of Lot 89, Auditor’s Subdivision Number 135, Hennepin County,
Minnesota, described as follows: Commencing at the southwest corner of said Lot 89;
thence north along the west line thereof, a distance of 165 feet; thence at right angles due
east a distance of 70 feet; thence southwesterly to a point on the south line of said lot,
distant 40 feet easterly, along said south line from the southwest corner thereof, thence
west along said south line to the point of beginning (the “Subject Property”); And,
WHEREAS, the Request for utilities from the City of Chanhassen has been reviewed and found
to be appropriate as the Subject Property’s access to sewer is compromised by grade and a
tiered retaining wall and water is not available in the area; and,
WHEREAS, said Cities of Chanhassen and Shorewood are amenable to an agreement to serve
the property with utilities from Chanhassen
WHEREAS, said cities’ staff has prepared a utility agreement with the specific conditions listed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the
Request for a utility agreement for the Subject Property is approved including the conditions in
the agreement;
BE IT FURTHER RESOLVED THAT THE City Council hereby authorizes the Mayor and City
Clerk to execute the agreement on behalf of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of
November, 2022.
___________________________
Jennifer Labadie, Mayor
ATTEST:
_______________________________
Sandie Thone, City Clerk