02-13-23 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, FEBRUARY 13, 2023 5:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Johnson _____
Callies _____
Maddy _____
Sanschagrin _____
B. Review Agenda
ATTACHMENTS
2. COMMISSION INTERVIEWS City Clerk/HR Director Memo
5:30 PM: Nat Gorham
5:45 PM: Mary Johnson
6:00 PM: Mark Czerwonka
6:15 PM: Gene German
3. RETREAT AGENDA City Administrator Memo
4. ADJOURN
City of Shorewood Council Meeting Item
2
Title/Subject: Commission Interviews
MEETING
Meeting Date: Monday, February 13, 2023
TYPE
Prepared by: Sandie Thone, City Clerk/HR Director Work Session
Reviewed by: Marc Nevinski, City Administrator
The Planning Commission and Park Commission serve as advisory boards to the City
Council. Each commission exists of five appointed members including a chair and co-
chair. The terms for commission members, which are staggered, run for three (3) years
commencing on March first of each year. The council interviews interested candidates
for the commission seats including interested present commissioners whose terms are
about to expire.
Current and upcoming vacancies on the commissions are as follows:
Planning Commission (2 Seats)
Vacant Seat Term: through 2/2025
Vacancy on 2/28/2023 (Riedel’s seat) Term: through 2/2026
Park Commission (1 Seat)
Vacant Seat Term: through 2/2024
Interview Schedule for interested candidates:
5:30 PM: Nat Gorham – Planning Commission
5:45 PM: Mary Johnson – Planning Commission, Park Commission
6:00 PM: Mark Czerwonka – Park Commission, Planning Commission, MCC
6:45 PM: Gene German – Planning Commission
A list of suggested questions for the candidates will be included in the paper packets.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
3
Title/Subject: 2023 Retreat Agenda Discussion
Meeting Date: Monday, February 13, 2023
MEETING
Prepared by: Marc Nevinski, City Administrator
TYPE
Work
Attachments: Draft Retreat Agenda, Survey Results
Session
Policy Consideration: Finalize the 2023 Council Retreat agenda.
Background: Council has indicated a desire to meet with staff in a day long retreat to
discuss topics of importance to the City and establish direction. The retreat is scheduled
for Monday February 27, 2023 from 8:30 AM to 3:30 PM at the SCEC Conference Room.
In preparation for the retreat, Council members submitted potential discussion topics to
the City Administrator. Due to the large number of potential topics, Council was asked to
prioritize the them in a survey. The topics with the highest priority rankings are proposed
to be discussed at the retreat. Topics not discussed at the retreat may be considered at
regular work sessions if Council wishes.
Attached please find the survey results, as well as a draft agenda for the retreat. The
draft agenda includes comments (in italics) outlining staff’s understanding of what the
discussion topics might include, but Council’s input is requested to ensure the desired
information is available so the discussion at the retreat is productive. Staff will prepare
memos and background information on each topic prior to the retreat.
Financial Considerations: None
Action Requested: Council is requested to finalize the agenda topics for the 2023
Council Retreat.
Connection to Vision/Mission: Delivery of quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
DRAFT 2023 COUNCIL RETREAT AGENDA
Coffee and Refreshments 8:00 – 8:30
Welcome and Introductions 8:30 – 8:45
Council Priorities Discussion
1. City Staffing 8:45 – 10:15
a. Current Staffing and Organizational Structure
Review of organizational chart, general staff duties, and staffing levels.
b. Rolls and Responsibilities
Review of routine duties and current projects. What initiatives are underway?
What level of service is desired or expected?
c. Compensation study
To ensure fair and equitable compensation, and the ability to attract and retain
talent, cities periodically study employee positions and duties, as well as
compensation and market rates. Data can also inform financial planning, policy
development, compliance requirements, HR best practices, and benchmarking.
2. Review of 2020 - 2025 Strategic Plan / Plan for Update 10:15 – 11:15
The City last updated its strategic plan in 2020. Staff proposes reviewing the plan and
discussing when and how to update the plan. Discussion of this topic might include:
What value does a strategic plan provide? How might Council use a strategic plan?
What types of decisions might it inform? What processes, data, activities, or
preparations might be helpful in updating the plan?
BREAK 11:15 – 11:30
3. Discuss Hybrid Council Meetings 11:30 – Noon
Discuss the merits of continuing to offer hybrid meetings post-pandemic. Review the
statutory requirements, logistics, and technical capacity for such a meeting format.
LUNCH Noon – 12:30
4. Update – Next steps for Integrated Pest Management Plan 12:30 – 1:00
Update about the status of the IPM and discuss potential next steps and timelines.
5. Long term plan for water infrastructure and delivery investment 1:00 – 2:15
Overview of the City’s water supply system, billing structure, CIP plan, and outline of
options to strategically study and plan for potential investments.
BREAK 2:15 -2:30
6. Review of Current and Planned Public Improvement Projects 2:30 – 3:15
Review current and future public improvement projects, including the general process
to plan and complete such projects.
Closing Comments and Adjourn 3:15 – 3:30
RETREAT TOPIC RANKING SUMMARY
TOPIC SCORE
Staffing Levels (Can the City meeting current objectives? What goals or level of service is 19
desired or expected?)
Staff job description updates and compensation study 18
Review of 2025 Strategic Plan / Discuss Updating 17
Approach to Integrated Pest Management Plan 17
Long term plan for City water access and quality improvements (iron removal) 16
Review of Upcoming Public Improvement Projects 14
Continue availability of Virtual (i.e. Zoom) Council meetings for attendees and participants. 11
Hwy 7 Updates and discussion 11
Communications / Engagement strategies 10
What approach or policies should the City have regarding Fire Lanes? 10
Dear Management Program - Continue, Expand, Decrease, Cease 10
Review of City Mission Statement 10
Vine Hill Road Sidewalk condition 10
High Speed Internet access 10
Performance Measures 9
Training topics/areas for Council/Staff 9
Drainage across Smithtown Way 9
Long term Plan for unpaved roads 8
City Manages refuse collection 7
Conversion to electronic meeting agendas 7
Short Term Rentals (Air BnBs, VRBOs) 4
Feb 8 2023