04-10-23 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, APRIL 10, 2023 6:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Johnson _____
Callies _____
Maddy _____
Sanschagrin _____
B. Review Agenda
ATTACHMENTS
2. COMMUNICATIONS PREFERENCES AND AGENDA City Administrator Memo
STRUCTURE
3. ADJOURN
City Council Work Session Item
Item
Title/Subject: Communications Preferences and Agenda Structure
2
Meeting Date: April 10, 2023
Prepared by: Marc Nevinski, City Administrator
Attachments: Excerpt of LMC Information Memo – Meetings of City Councils
Excerpt of Minnesota Mayor’s Handbook
Background:
With the number of new staff members and the new composition of the City Council, several
process-oriented questions regarding agenda and communication have emerged recently.
Council discussion of these will help provide clarity and direction for both staff and Council.
Staff/Council Communications.
Over the past several months the City has been asked to react to a number of requests and
proposals, including legislative initiatives and events. Examples include legislation around Hwy
7, THC and EMS, as well as changes to Oktoberfest, fire training opportunities, and the High
School job and volunteer fair. The Council has been informed of these requests in different
ways and at different points in their process. Discussion is requested regarding past
communication approaches with Council on such matters, and Council’s preferences and
objectives for the future.
Matters from the Floor. Many cities provide a forum for constituents to comment on matters
not on a meeting agenda. Formats vary among cities in terms of length of time, decorum,
agenda placement, title, and response. Shorewood has implemented and tested different
measures with the goal of providing consistent, fair, and efficient opportunities for constituent
comment. Council may wish to discuss any modifications to its format or protocols for Matters
from the Floor, and perhaps consider if a more formal policy would be useful. Insight from the
League of Minnesota Cities and the Minnesota Mayor’s Handbook about such forums is
attached.
Agendas. Shorewood’s meeting agenda structure closely follows that suggested by the League
of Minnesota Cities. Council may wish to discuss the agenda structure during the work session.
Financial or Budget Considerations:
None
Action Requested:
Council discussion on the above matters is requested.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1