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10-24-22 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 24, 2022 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 7:00 Mayor Labadie called the meeting to order at 7:00 P.M. A. Pledge of Allegiance B. Roll Call Present. Mayor Labadie; Councilmembers Gorham, and Callies; City Attorney Shepherd; Interim City Administrator Shukle; City Clerk/HR Director Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Budde Absent: Councilmembers Johnson and Siakel C. Review Agenda Gorham moved, Callies seconded, approving the agenda as presented. All in favor, motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. Councilmember Callies asked to remove item 2.G. from the Consent Agenda and move it to the regular agenda for discussion as item 7.C. Callies moved, Gorham seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Regular Meeting Minutes of October 11, 2022 B. Approval of the Verified Claims List C. Ordinance City Code Supplement S-17-2022, Approving Ordinance 594 and Adopting RESOLUTION NO. 22-099, "A Resolution Approving Summary Publication of Ordinance 594 Enacting and Adopting the 2022 S-17 Supplement to the Code of Ordinances for the City of Shorewood." D. Establishing Polling Places for 2023, Adopting RESOLUTION NO. 22-100, "A Resolution Designating 2023 Polling Precinct Locations for the City of Shorewood." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 2 of 12 E. Accept Arctic Fever Donations, Adopting RESOLUTION NO. 22-101, "0 Resolution Accepting Donations to the City of Shorewood 2023 Arc- ev Event." i F. Change Order for Silverwood Park, Adopting RESOLUTION NO. 22-102, "A Resolution to Accept Change Order for Silverwood Park Improvements; City Project 21-05" G. Interim Administrator GontraGt Exten (Removed for discussion and as item 7.C.) H. Approve Excluded Bingo Permit Application, Adopting RESOLUTION NO. 22-103, "A Resolution Approving a Temporary Excluded Bingo Permit for Skippers Booster Club" I. Approvement Permanent Appointment of Planning Technician J. Approve Deadline Extension for Code Compliance, Location: 26580 62nd Street West, Adopting RESOLUTION NO. 22-104 " A Resolution Approving a Request for Extension to Correct a Code Violation for Property Located at 26580 62"d Street West" All in favor, motion passed. 3. MATTERS FROM THE FLOOR No one wished to address the Council. 4. REPORTS AND PRESENTATIONS A. Hennepin County Commissioner, Chris LaTondresse Hennepin County Commissioner, Chris LaTondresse, gave a brief presentation to the Council that outlined District 6 and some of the things that the County government has been working on. He reviewed the efforts made by the County through various vaccination events in order to battle Covid-19. He described some of the ways the American Rescue Plan Acts funds were used throughout the District and gave an overview of the County efforts related to housing stability; public safety; and support for the small business community. He displayed a list of the current and future transportation projects around Lake Minnetonka. Mayor Labadie thanked County Commissioner LaTondresse for presenting this information to the Council. County Commissioner LaTondresse introduced his staff that were also present and encouraged residents, or the Council, to contact their office if they ever need assistance. 5. PLANNING A. Report by Commissioner Holker on October 4, 2022 Planning Commission Meeting CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 3 of 12 Planning Commissioner Holkergave a brief overview of - discussion and actions B. Variance to Grade in Lake Minnetonka Shore Impact Zone Applicant: Karen Kinzie Location: 27190 Edgewood Road Planning Director Darling explained that this is a request to grade inside the Shore Impact Zone at 27190 Edgewood Road. She explained that the Shore Impact Zone is the land located between the Ordinary High Water Level (OHWL) of a public water and a line at half the structure's setback and explained that for Lake Minnetonka this is twenty-five feet from the OHWL. She stated that the home was built in 1986 by a previous owner and noted that following its construction, staff received complaints regarding fill that was brought to the site. Staff found that the homeowner had raised the level of the home so that there was less floodplain on the property and the ordinance prohibiting grading within the Shore Impact Zone had just been adopted. She noted that she suspects that the floodplain regulations were also very different at that time than in their current form. She explained that staff, in conjunction with the DNR, ultimately decided that rather than pulling all the dirt back out and re -exposing the shoreline, they chose to issue a variance instead which mean that there were some odd berming and lumps left behind. She explained that the current applicant would like to provide a more gentle slope towards the lake rather than having the large mound. She stated that there is very little impact off of the property from this action, but explained that the City would require more Best Management Practices (BMP) for grading and site control to ensure that there is not an issue with runoff. She explained that the applicant was proposing to grade eighteen feet to the OHWL and reiterated that the berms were constructed by a previous property owner and this is a proposal to remove those artificial obstructions. She stated that permitting this grading activity within the Shore Impact Zone is unusual, but staff believes that using the property BMPs will control runoff and prevent discharge of pollutants. She noted that rather than requiring a double row of silt fence, the Council could require a double row of bio-logs. She stated that staff and the Planning Commission recommend approval, subject to the conditions listed in the staff report. She noted that there was a typographical error noted in condition (c) that should state, `permanent ground cover shall be planted...'. Councilmember Gorham asked if this was unusual because there was a variance to add the berms and now a variance is also needed to remove the berms. He asked what the berms were doing with the runoff. Planning Director Darling stated that it looked as though it was just a place for some of the excess soil and does not think it was helping the drainage situation in the area. She stated that the way it was graded, it appears as though it would hug around the pool area and snake out through a few areas of the backyard. Kevin Kinzie, 27190 Edgewood Road, stated that he believes the berms were created just as a way to get rid of the dirt. He stated that water goes to the lake and the rest goes back towards the house as well as to the neighbors. He stated that they are just trying to correct a wrong and make it right which should create a flow away from the house and not be an issue for their neighbor. He stated that it will also create a more flat area so it does not enter the lake at such a steep level. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 4 of 12 Councilmember Gorham asked if the idea was that the vegetation would help slow it down and the BMPs would help reduce the runoff. Planning Director Darling explained that the BMPs would help until the vegetation is fully established. Councilmember Gorham confirmed that the first variance was done posthumously. Mayor Labadie stated that she has been to this property and has seen the grading and would agree with the description given by Planning Director Darling that they were artificial obstructions. Gorham moved, Callies seconded, Adopting RESOLUTION NO. 22-105, "A Resolution Approving A Variance to Grade Within the Shore Impact Zone for Lake Minnetonka on Property Located at 27190 Edgewood Road." All in favor, motion passed. 6. ENGINEERING/PUBLIC WORKS A. Accept Bids and Award Bid for Strawberry Lane Project, City Project 19-05 City Engineer Budde stated that on September 12, 2022, the Council gave staff the authorization to advertise and open bids for this project which were opened on October 13, 2022. He noted that the City received a total of eleven bids with the low bid being submitted by Kuechle Underground out of Kimball. He explained that the construction costs were about three percent above the engineer's estimate and brought the total project cost to about $700,000 over the CIP budget. . He stated that the bidding was competitive, and the construction prices across the industry have seen inflation of about fifteen percent. He noted that staff had considered ways that the plans could be modified in order to come in closer to budget but felt did not feel cutting out any of the scope made much sense, so they are recommending approval, as presented. He gave a brief overview of a proposed timeline, if this is approved, including tree removal happening in November. He reminded the Council that the substantially complete date would be September 1, 2023. Councilmember Callies noted that the Council has discussed this project a lot and she would agree that she did not feel altering the scope was the right way to go. She stated that it is unlike that costs will go down and would like to see the City move forward and complete the project on time. Councilmember Gorham stated that the bids were all very close and that this was a healthy bid. He stated that he thinks this also shows the importance of bidding these kinds of projects in the fall. He noted that it also shows that the City is not immune to the national escalation in material costs which means if the City tried to cut anything and throw it into the next year, he felt it would just end up costing the City even more money. Mayor Labadie stated that she completely agreed with the comments made by her colleagues. Gorham moved, Labadie seconded, Adopting RESOLUTION NO. 22-106, "A Resolution to Accept Bids and Award Contract for the Strawberry Lane Reconstruction, City Project 19- 05." All in favor, motion passed. 7. GENERAL/NEW BUSINESS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 5 of 12 A. 2022A Street Reconstruction and Utility Revenue Financing Shannon Sweeney, David Drown Associations, gave a brief presentation that highlighted the process of adopting a ten year CIP which was done in December of 2020. He explained that the Street Reconstruction Plan authorizes the issuance of public financing to fund specific project costs that are eligible under that statute. He stated that the City has several projects where they have now received bids for the 2022 Street Reconstruction Projects including: Strawberry Lane; Strawberry Court; Peach Circle; the Rehabilitation of Wastewater Lift Stations 7, 9, and 10, and the 2022 Mill and Overlay. He noted that based on current conditions, he is recommending negotiated bank placements for the issuance of public debt which is different than what they have done in the past with a competitive sale and gave a brief overview of the reason for the different approach. He stated that they are recommending that the City authorize them to work with R.W. Baird as a bank placement agent in order to solicit multiple proposals. Councilmember Callies asked if Finance Director Rigdon had also looked through this information and agreed with the recommendation being made by David Drown Associates. Finance Director Rigdon stated that he had reviewed it and also felt that it was something that the City needed to do in order to get the cheapest and best benefit. Callies moved, Gorham seconded, Adopting RESOLUTION NO. 22-107, "A Resolution Initiating the Sale of a General Obligation Street Reconstruction and Utility Revenue Note Series 2022A Through Negotiated Bank Placement." All in favor, motion passed. B. Accept Communications/Recycling Coordinator Resignation and Approve Organizational Changes and Advertisement/Recruitment for Position Interim Administrator Shukle explained that Communications/Recycling Coordinator Julie Moore, who had served in various roles for the City over the last twenty years, had submitted her letter of resignation. He stated that upon receiving her letter, staff took a look at the current staffing and the organizational needs. He stated that staff is proposing to divide up the duties of the Communications/Recycling Coordinator position and have them be absorbed by the Deputy City Clerk, the Administrative Assistant, the part-time Administrative Assistant, and by changing some of the City Clerk/HR Director Thone's duties to make that position more of what is called an Administrative Services Director. He gave an overview of the staff who would be absorbing these duties, explained the proposed change from City Clerk/HR Director to Administrative Services Director, and the recommendation to add a part-time Administrative Assistant. He noted that these changes will only have a slight impact on the 2022 budget and have a total impact for 2023 of $11,484. He noted that this change gives the opportunity for current employees to advance themselves and utilize their skill sets. Councilmember Callies stated that she can tell a lot of work has gone into this proposal and explained that she supported the possibility of having internal promotions, however, she had significant concerns about the timing of these changes and some of the job descriptions. She stated that she did not think this was the correct time to make these changes and felt it should be done after the new City Administrator was in place because she thinks it will be important for that individual to have input. She stated that the packet materials indicated that the current employees are ready, willing, and able to step into the new positions, which indicated to her, that this has already been discussed with them. She explained that she feels that this is something that should CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 6 of 12 have come to the Council in advance, perhaps at a work session and not just already being proposed as to how the City is going to be reorganized. She stated that she feels that this process has been done backwards and reiterated that the Council should have been involved on the front end. She noted that she did see some merit in combining some of these positions,but has major concerns about the Administrative Services position because she feels this job description is for a City Administrator and felt it was too much authority for this size of a City. She stated that City Clerk/HR Director Thone has done an excellent job with data practices and some of her other duties, but she feels this recommendation is going too far because it is essentially an Assistant City Administrator and looks like a City Administrator. She stated that she felt that the Council needed to take a step back for a closer look and noted that she felt it was also important to remember that there were two Councilmembers not in attendance tonight who should be given the opportunity to weigh in on these changes. Councilmember Gorham stated that his first issue is with the timing of this change just prior to a new City Administrator coming on board. He stated that it is a bit hard to tell what Communications/Recycling Coordinator Moore was doing and how the roles were exported to other staff members. He asked if this was just her thirty-two hours split as eight hours each to the four individuals. Interim City Administrator Shukle stated that Communications/Recycling Coordinator Moore was currently at forty hours/week and had previously been at thirty-two hours/week. Councilmember Gorham asked if every employee who had been at thirty-two hours/week is now at forty hours/week? City Clerk/HR Director Thone explained that the Communications/Recycling Coordinator position was the only one that was at thirty-two hours/week until that changed in 2021 when it moved to forty hours/week. She stated that Michelle Norman is currently at twenty hours/week,but has been working extra since the City has been down a position at the Community Center and explained that everyone else is full-time. Councilmember Gorham stated that there is a lot happening in the staff report and this would be a huge undertaking. He stated that he did not feel that the Council had received enough information at this point. He stated that what has been presented seems to fit neatly,but explained that he did not think the Council had been presented with enough evidence to make the decision that this is the right way for the City to go. He stated that he agreed with Councilmember Callies point that this may have been a good topic for a work session discussion. Mayor Labadie stated that she agreed with all of the comments that have been made and noted that she had posed a question earlier today about whether the proposed pay grades with the new tasks are accurate. She stated that she honestly does not know the answer and would be uncomfortable voting to approve this proposal without more information. She explained that she felt a decision would be premature, at this point. She stated that there also was not a full Council present at tonight's meeting. She stated that she was not implying that this proposal is wrong or would be a bad decision, but feels that the Council needed more justification, and would like it to be a full Council decision. She noted that she was well aware that the City was currently short staffed and that there will be an election soon so she feels the Council owes staff an explanation and some suggestions to bridge the gap that they are facing right now. CITY OF SH0plEVVOOOREGULAR COUNCIL MEETING MINUTES 0CTOBER 24,3022 Page 7mf12 Councilmember Callies stated that staff is already in place for the elections and did not think that Comm univadons/RaoydingCoordinator Moore was involved inthose duties. |ni8rinn City Administrator Shuk|e stated that Comm unicaLiona/ReoyC|ing Coordinator Moore was assisting with the elections. Counoi|rnmmbarCa||ieosuggested that the City could hire a temporary person and let them know that there iaapossibility that itmay become opermanent position. She asked what the essential functions that were being done by Communications/Recycling Coordinator Moore that need to be done right now and asked ifthe City could advertise for that position. {}oUnCi|nnember Gorham stated that they could also work 'out of class' to make up for what CO[DDOuDiC8d0DS/Renyo|iDA Coordinator Moore has been doing. He stated that they could be compensated at the other level as long as they are doing these other duties and taking on more responsibilities. Councilmember Callies stated that she feels that raises a bigger issue and did not think that the Council was up to speed in terms of what the Cib/'o hiring practices are or anything about the tests are that people are asked to perform. She stated that she thinks the Council should be getting that information and noted that there may be other positions in the City that could use their title being changed or looked at more closely. She noted that, to her. it looks like this has been under consideration for some time and not like it was simply put together in o two week time period. Mayor Labadiestated that she has no problem rewarding the existing emp|oyaem, but there has been discussion at several meetings about the need to review the Citv'o pay grades and pay structures at the annual natnaaL She stated that it feels like o lot was put in front of the Council and she reiterated that she would be uncomfortable proceeding forward without, at least, most of the Council being present. Counoi|mnamberGorham reiterated that healso felt that itwould make elot ofsense tohave the new City Administrator in place before this is considered. Counci|rnemmberCa||ieosuggested that perhaps the City hire the proposed part-time position in order to give some time for the employees to continue in their current positions. Interim City Administrator 8huNa otoUad that he felt that would be acceptable. He stated that he understood the Council's concerns about this proposal and noted that they had not been expected to receive Comm unicadon/Reoyding CoopdinatorMoore'o resignation. Heexplained that staff took a look atwhat they have in place and what could be done to fill those gaps with what they already have and bytaking advantages ofthe existing skill sets. Hestated that their goal was to utilize their abilities so the City would not have to miss a atop along the way. He stated that with the job market the way it is and with the difficulty in recruiting to fill positions in both the private and public sector, they felt that the City already had people that could dothis work and this would also beoway 0oreward them. Heassured the Council that the thought was "not just tosimply m|emn something down their throats." Councilmember Gorham stated that he did not think the Council was trying to say that and noted that they all think the City staff iegreat. Henoted that they certainly want them tobehappy and be able to grow within the Citv, but there was a lot of information packed into a four page staff CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 8 of 12 report. He stated that he would like to see more information, for example, their resumes because what was presented was just too condensed. Mayor Labadie stated that she agreed but wanted to make sure the Council gave staff some direction. She stated that she has heard the suggestion of scheduling a work session which she feels a good idea. She stated that she was not sure that this discussion could wait until the annual retreat which will not happen until at least January of 2023. Councilmember Callies stated that the earliest the City would have a new City Administrator is December, so perhaps discussing this in January, at the retreat, would make the most sense. Councilmember Gorham noted that he would also like the new City Administrator to be involved in these work session discussions or at the retreat. Mayor Labadie asked what direction the Council would like to give regarding the immediate need for tasks that were being completed by Communications/Recycling Coordinator Moore. Councilmember Callies stated that she does not think the Council has a good sense of those tasks. Mayor Labadie asked City Clerk/HR Director Thone to give the Council a general idea of how many hours a part-time employee would be needed to bridge the gap while these discussions are taking place. City Clerk/HR Director Thone asked if the Council wanted to utilize the current employees to fill the gaps and then plan to bring someone in to do more of the entry-level type duties or if they were wanting to see how many hours were being done with communications, recycling, and events.? Councilmember Callies stated that the Council needed to know what the main responsibilities are that need to be filled with this resignation. She noted that the new Park and Recreation Director will be taking over the communication duties for the Shorewood Community and Event Center. City Clerk/HR Director Thone walked the Council through some examples based on her job description and the organization that was included in the packet. Councilmember Callies stated that she would just like to focus on Communication/Recycling Coordinator Moore's duties. City Clerk/HR Director Thone explained that would be the eight hours of lead communications and another six to eight hours of social media component along with the newsletter. She stated that the proposal was for all of those to move to the Administrative Communications Coordinator. She stated that the recycling duties are about six hours a week which was proposed to go to the Communications Recycling Coordinator position. She noted that the other duties would be backing up the front desk and handling events. Councilmember Callies stated that the Council has not yet decided on the reorganization that City Clerk/HR Director Thone is describing and explained that they are just trying to fill the gap that this resignation leaves. She stated that perhaps the best approach would be just hiring for the position as it is right now and noted that it could be considered a temporary position. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 9 of 12 Mayor Labadie stated that if this is a temporary position, she questioned whether the City still needed to have someone work forty hours/week. She stated that she feels that the Council is speculating on a lot of questions that they do not necessarily have the answers to because they do not know the exact job duties that were being performed by Communications/Recycling Coordinator Moore. She stated that she likes the concept of putting a temporary person in place while this is examined more closely. City Clerk/HR Director Thone noted that Communications/Recycling Coordinator Moore's current job description was included in the packet. She stated that if the City advertises and posts for the existing position, it will not give an opportunity for the current employees to advance in the future, unless they do put it in place as a temporary position. She noted that the job market right now is somewhat difficult and she is not sure that the City would have a lot luck filling a temporary position because it has also been difficult to fill permanent positions. She stated that she felt it was also easier to fill full-time positions than it is part-time positions. Mayor Labadie stated that she does not doubt any of the information City Clerk/HR Director Thone just shared and understands that the current job market is not an easy one. Councilmember Gorham stated that it appears as though everyone is generally full-time with the exception of Ms. Norman. He asked if Ms. Norman could just go full-time, on a temporary basis, in order to buy the City some time to consider this situation and hire the new City Administrator. City Clerk/HR Director Thone stated that they could certainly asked if Ms. Norman would consider that option. Councilmember Callies noted that Ms. Norman had been interested in taking on the Recycling Coordinator duties. Councilmember Gorham explained that was what he had meant when he made the statement earlier about working `out of class' so she would be doing this role until the picture is more clear and explained that he did not want to lose Ms. Norman. Councilmember Callies asked if the City could use an intern to put together the newsletter. Mayor Labadie reiterated that the Council was spending a lot of time speculating. She stated that she did not oppose offering Ms. Norman more hours and compensating her for that, but was not sure if that would be enough to replace a forty hour/week employee. She suggested that perhaps the City could also advertise for a part-time temporary employee. Councilmember Gorham stated that it is clear that the Council needs a bit more time and reiterated that he feels this kind of decision should have the involvement of the new City Administrator. He stated that if Ms. Norman would agree to go full-time for the time being, it would give the Council time to get to the point where they can have the larger discussion with the new City Administrator. He stated that he would rather make a slight change until January/February rather than move forward with the dramatic landscape shift that has been suggested. Mayor Labadie reiterated that at this point, Council was directing staff to offer more hours to Ms. Norman and hold off on filling these duties on a permanent basis until the new City Administrator CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 10of12 is In place, when the Council can have a more thorough work session discussion about it,and when there is a full Council present. Callies moved, Labadie seconded, Accept Communications/Recycling Coordinator Moore's resignation and offer a full-time position to Michelle Norman in order to take on additional tasks vacated by the Communications/Recycling Coordinator position. All in favor, motion passed. C. Interim Administrator Contract Extension (Moved from Consent Agenda item 2G) City Attorney Shepherd stated that Interim City Administrator Shukle's term of employment with the City began on May 2, 2022 and was to go through November 2, 2022. He explained that the City is still in the process of searching for a new City Administrator, so staff is recommending that the agreement with Interim City Administrator Shukle be extended to three weeks after the commencement of employment of a permanent City Administrator. Councilmember Callies stated that she had pulled this item for discussion because she would like to bring this back to the meeting on Thursday because she thinks there might then be a better sense where things are at with the selection of a City Administrator. She stated that November 2, 2022 is coming up quickly, so the Council may still have to do something, but was not sure it was necessary for there to be three weeks after the permanent City Administrator is hired. She noted that anyone stepping into this position will be an experienced individual and is not sure that much of a time period would be necessary and noted that former City Administrator Lerud was not at the City when Interim City Administrator Shukle came on board. She reiterated that she was hopeful that the Council will have a better idea of where things stand following their meeting on Thursday. Mayor Labadie stated that the meeting for Thursday has already been noticed and this item was not on that notice and asked if that could still be brought up. City Attorney Shepherd stated that he would recommend that the Council did not discuss it at the special meeting because it was intended to be for just that particular topic. Mayor Labadie suggested that, because of the approaching deadline, that the language be changed to `up to' three weeks, or, `no more than' three weeks, in the extension agreement. City Attorney Shepherd stated that if that was the direction from Council, he would recommend it be `until the commencement of employment' or perhaps a week. He noted that he thinks the City should have a finite period of time rather than something that is then once again negotiated. Councilmember Gorham stated that he did not think it seemed like a bad idea to have some overlap and asked if former City Administrator Lerud had any overlap with Interim City Administrator Shukle. Interim City Administrator Shukle stated that they had one day of overlap. Councilmember Gorham asked if Interim City Administrator Shukle felt that a three-week overlap was necessary? CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 11 of 12 Interim City Administrator Shukle stated that he is fine with it,but is open to anything and explained that he has plans to leave town in late January. He stated that the candidate that the City selects may be able to come in and hit the ground running, but noted that from his past experience, it is nice to have someone there during the transition. Councilmember Gorham stated that he likes the idea of changing the language to `up to' three weeks and then it can be determined based on the candidate. City Attorney Shepherd reiterated that could be done, but his goal, with this amendment, was based on the fact that the City does not know when the new City Administrator will be starting so by tying it to the commencement of that employment, then the City has some wiggle room. Councilmember Callies stated that, in her opinion, three weeks feels like a lot of time for there to be overlap for an experienced person. Mayor Labadie suggested an amendment to be `...shall extend no longer than...'. City Attorney Shepherd noted that with this change the Council would then be negotiating that time period at a later date. He suggested that the Council just pick a time period and stick with it, for example, one week. The Council came to a consensus that they supported an overlap between the new City Administrator and the Interim City Administrator of one week. Labadie moved, Gorham seconded, to Extend the Interim City Administrator Term as proposed in the First Amendment to the Interim Administrator Agreement, with the modification of removing `three weeks' and replacing the language with `one week'. All in favor, motion passed. 8. STAFF AND COUNCIL REPORTS A. Administrator and Staff City Engineer Budde stated that the Smithtown Pond project will begin moving dirt next week. Planning Director Darling noted that the City has been experiencing more vandalism at Badger Park and in one instance they were able to catch three boys that were involved. She stated that she demanded a written apology from each of them, but has only received one thus far, which she found concerning. She stated that she and Interim City Administrator Shukle will be determining what other steps should be taken for the individuals who have not come forward with a written apology. She stated that she will forward the report and the one letter to the Council. She stated that there will also be some potential abatements coming before the Council over the next month or so. She explained that the deer management program was in full swing and noted that one hunt was completed on October 14-16, 2022 where ten deer were harvested. She noted that there are two more hunts coming up on October 28-30, 2022 and November 11-13, 2022. B. Mayor and City Council 9. ADJOURN CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 24, 2022 Page 12 of 12 Gorham moved, Callies seconded, Adjourning the City Council Regular I'lleeting of October 24, 2022, at 8:32 P.M. All in favor, motion passed.