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01-09-23 CC WS MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, JANUARY 9, 2023 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Labadie called the meeting to order at 6:06 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Johnson, Labadie, Callies, Maddy, and Sanschagrin; City Administrator Nevinski; City Clerk/HR Director Thone; Planning Director Darling; and Parks and Recreation Director Crossfield Absent: None B. Review Agenda Johnson moved, Maddy seconded, approving the agenda as presented. Motion passed 5/0. 2. INTERVIEW FOR PARK COMMISSION 6:00 P.M. — Amy Wenner Mayor Labadie stated that there were two interviews schedule but Ms. Wenner was unable to attend due to illness. Councilmember Maddy asked if the Council had the option to appoint a candidate without an interview, if they felt her resume was good enough. Mayor Labadie stated that historically that has not been done, but noted that right now the Parks Commission cannot meet because they do not have a quorum. She suggested that the Council go ahead and discuss Ms. Wenner's resume and additional documents that she had submitted. The Council reviewed the information and background submitted by Ms. Wenner the length of terms for the open positions, and when the terms would commence. City Administrator Nevinski suggested that the Council could schedule an interview for Ms. Wenner on January 23, 2023. Mayor Labadie suggested that the Council take time to mull over that possibility and go ahead and proceed with the second scheduled interview. 6:20 P.M. — David Garske David Garske introduced himself and shared some information on his background and experience. He noted that he had previously served on the Parks Commission but had left that position when his family moved to Arkansas for a work opportunity for his wife. He stated that CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JANUARY 9, 2023 Page 2 of 3 they have moved back to the City and he wanted to resume his involvement with the Parks Commission. The Council asked questions of Mr. Garske regarding his interest in serving on the Parks Commission. Mayor Labadie stated that in addition to the meetings, she would like to see members of the Parks Commission commit to attending two of the four scheduled events, such as Music in the Park or Movie in the Park. Mr. Garske agreed that sounded reasonable to him and noted that he felt it should almost be a baseline expectation that the Commission members attend a portion of the events. Mayor Labadie noted that the Council would discuss his possible appointment and take action later tonight at their regular City Council meeting. She explained that someone from the City would be in touch to let him know the results of their discussion. Planning Director Darling reviewed the required terms based on the language included in the City Code. She noted that it requires the terms to be staggered and gave an overview of when the existing terms expire. Mayor Labadie stated that she was leery of messing with the term lengths. The Council discussed term lengths and the current openings Councilmember Johnson suggested that the Council appoint Amy Wenner to fill the position that expires in 2024, David Garske for the position that expires in 2025, and leave the vacancy that expires in March of 2023 vacant for now. Mayor Labadie asked how soon the new Commissioners would be able to step into their positions. City Administrator Nevinski suggested that the Council appoint them to begin at the next Parks Commission meeting in February. He stated that he feels the City needs to get to a point where they have a quorum and can make decisions. Mayor Labadie asked if the Council could appoint David Garske to the position that was vacated by Joann Schmid that should have expired in March. She stated that this would mean that Mr. Garske would be appointed to the position for three years and one month, expiring February 28, 2026. Councilmember Johnson noted that if the Council can do that, he would be in support of that action. The Council discussed term lengths and appointments in greater detail and agreed that they were comfortable appointing Ms. Wenner, without an interview, based on her background and experience. It was proposed Ms. Wenner be appointed to complete the term set to expire February 28, 2025. Mayor Labadie reiterated that she would like to encourage requirements for the Park Commissioners to attend two of the four City events. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JANUARY 9, 2023 Page 3 of 3 Councilmember Johnson stated that perhaps the City needs to give the Commission members name badges so they are more visible at the various events. Councilmember Callies stated that she feels the Council can encourage this kind of participation and let them know that it will be a factor in their reappointment. 3. ADJOURN Johnson moved, Maddy seconded, Adjourning the City Council Work Session Meeting of January 9, 2023, at 6:48 P.M. Motion passed 5/0.