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02-13-23 CC Regular Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 13, 2023 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Labadie called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Johnson, and Maddy; City Administrator Nevinski; City Clerk/HR Director Thone; Finance Director Rigdon; Planning Director Darling; Park and Recreation Director Crossfield; Public Works Director Morreim; and, City Engineer Budde Absent: Councilmembers Callies and Sanschagrin B. Review Agenda Johnson moved, Maddy seconded, approving the agenda as presented. All in favor, motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda Councilmember Maddy noted that the attendance was recorded incorrectly from the January 23, 2023 meeting. Mayor Labadie noted that item 2A. from the Consent Agenda will be moved to item 8.C. for separate discussion. Maddy moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Counnil Regular Meeting Minutes of January 23, 2023 (moved to item 8.C.) B. Approval of the Verified Claims List C. Accept Donations from Cub Foods and WSB for Arctic Fever, Adopting RESOLUTION NO. 23-018, "A Resolution Accepting Donations to the City of Shorewood 2023 Arctic Fever Event." D. Approve Recording Secretary Service Extension, Adopting RESOLUTION NO. 23-019, "A Resolution Approving an Addendum to the Recording Secretary Service Agreement." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 13, 2023 Page 2of5 E. Hennepin County Open Book Meetings Motion passed. 3. MATTERS FROM THE FLOOR Kirk Honour, 5320 Lee Circle, explained that he would like to comment on the Birch Bluff/Lee Circle construction project. He stated that two of the property owners on Lee Circle will have the size of their properties reduced on two sides and the others will have them reduced by the enlargement of the cul-de-sac. He stated that in general, all four of the homeowners on Lee Circle are thinking this plan is not a good idea and do not understand why there is a need to widen the cul-de-sac or the roadway. He noted that they have seen semi -trucks that were able to turn around in the existing cul-de-sac. He stated that he understands that there is a desire to standardize the road system and believes this whole project was being done in order to stub in a watermain, but noted that none of the residents on Lee Circle plan to hook into. He explained that he was here to voice the ongoing going lack of support for this project from the residents on Lee Circle. He stated that if the City decides that the watermain stub has to go in, he questioned whether that meant that the roadway would automatically have to be widened. Mayor Labadie asked if Mr. Honour was speaking on behalf of all four of the residents of Lee Circle. Mr. Honour stated that he was not here specifically representing them but has spoken with residents at all four of the houses and was here voicing their concerns but not `representing' them. 4. REPORTS AND PRESENTATIONS A. Jim Flattum, Excelsior Lion's Club Overview Mayor Labadie noted that this item would be moved to a future agenda. B. Photo Contest Winners, Spring and Summer City Clerk/HR Director Thone gave an overview of the winners for the Spring and Summer 2022 Photo Contest. She stated that the winners are: Spring Wonder — Evening Delight by Suzann Thompson; Summer Delights — Hold on to Summer — Jocelyn Stenberg; People and Pets — Yard Working — Daniel A. Peso; and Wildlife — Blackburnian Warbler — Judy Voigt Englund. She reminded everyone that the fall and winter photo contest was ongoing and encouraged people to continue to submit their entries. 5. PARKS 6. PLANNING 7. ENGINEERING/PUBLIC WORKS 8. GENERAL/NEW BUSINESS A. Arctic Fever Recap CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 13, 2023 Page 3 of 5 Park and Recreation Director Crossfield gave an overview of the Arctic Fever event, partnerships, sponsorships, volunteers, and participation numbers for the various events. She stated that the in the next few weeks, the planning committee for this event with complete a post event evaluation and start the planning process for 2024. Mayor Labadie noted that she had attended both days of Arctic Fever and felt it was really a great event. She expressed her appreciation to the volunteers and the corporate sponsors for making the event possible. B. Approve Appointment of Planning/Park Commissioners City Clerk/HR Director Thone explained that earlier this evening, the City Council held interviews for the opening Commission positions. She noted that there are two open seats on the Planning Commission and one seat open on the Park Commission. Mayor Labadie noted that Gene German had asked a very specific question following his interview that is awaiting an official answer from the City Attorney. She stated that until that question is answered, the Council cannot make a decision regarding appointing him to fill any of the vacancies this evening. City Administrator Nevinski stated that he wanted to make it clear that Mr. German is not precluded from applying to serve on a Commission sometime in the future. Mayor Labadie clarified that it would be more accurate to state that the answer to Mr. German's question could make him choose to voluntarily withdraw his application. Labadie moved, Maddy seconded, Appointing Nat Gorham to the Planning Commission for a term expiring February 2026 and Mary Johnson to the Planning Commission for a term expiring in 2025 and appointing Mark Czerwonka to the Park Commission for a term through February 2024. Motion passed. City Administrator Nevinski noted that he also believes there are upcoming openings on the LMCC and the LMCD. Mayor Labadie noted that she thinks it is in good practice to require the seated commissioners to reapply as well as opening things up to the public. There was consensus of the Council to require seated commissioners to reapply for openings on Commissions. C. City Council Regular Meeting Minutes of January 23, 2023 Councilmember Maddy stated that Councilmember Sanschagrin was marked as present at the meeting, but he was not in attendance. He stated that he believed Councilmember Sanschagrin was present on-line, but did not vote during the meeting. Maddy moved, Johnson seconded, Approving the City Council Regular Meeting Minutes of January 23, 2023, with the attendance revised, as noted. Motion passed. 9. STAFF AND COUNCIL REPORTS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 13, 2023 Page 4 of 5 A. Staff Public Works Director Morreim stated that they have held the Light Equipment Operators interviews and are hoping to be able to make an employment offer soon. He noted that they are also planning to post soon for their upcoming seasonal positions. City Engineer Budde stated that he can respond to the item raised by Mr. Honour during Matters from the Floor and explained that he had already had communications with Mr. Honour, so he was aware of his concerns. He confirmed that one of the reasons the City is reconstructing the cul-de-sac is to standardize it with a 90 foot diameter. He noted that there has been a fair amount of discussion over the last few projects from the Council and staff regarding the size of cul-de- sacs. He noted that he believes that they have reduced the diameter to 85 feet in this particular location in order to minimize tree loss and the need for easements around the perimeter of the cul-de-sac. He noted that one of the main reasons for the 90 foot diameter is so a school bus can turn around on it, but in this location, because it is such a small stub street, they do not anticipate a school bus would drive down there but would like to have a larger diameter for emergency response vehicles. He stated that they are planning to stub in watermain and put in a hydrant at the south end of the cul-de-sac and pointed out the size of the cul-de-sac is staying within the City's footprint of the right-of-way. He stated that the point made by Mr. Honour was somewhat misconstrued and explained that the City was not `taking' their property but is reducing the size of their front yard because of the size of the cul-de-sac. He stated that this area is within the City's right to construct and maintain the roadways. B. Mayor and City Council Councilmember Maddy noted that he will attend the upcoming LMCC meeting and noted that if anyone had anything for him to bring to that meeting to let him know prior to Thursday. Councilmember Johnson stated that he attended an Excelsior Fire Board meeting and one of their big topics of conversation was response times for ambulances. He stated that he expects that conversation to be one that is brought back before the individual City Councils. City Administrator Nevinski noted that he has been disseminating information on this topic as it has been received from Fire Chief Mackey. He stated that the Council may need to make a determination on whether this is something that they want to take a formal position on or if they are comfortable with the direction things have been going. Mayor Labadie stated that earlier today she attended the Regional Council of Mayors meeting where the main topic of discussion was housing, affordable housing, and equity. She noted that a few weeks ago she attended the St. Paul Winter Carnival with other mayors. She stated that she has also been invited by Congressman Phillips office to attend a non -partisan event at the White House on March 1, 2023 entitled, Communities in Action, Building a Better Minnesota. 10. ADJOURN Johnson moved, Maddy seconded, Adjourning the City Council Regular Meeting of February 13, 2023, at 7:33 P.M. Motion passed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 13, 2023 Page 5 of 5 P ATTEST: *nnerabadie, Mayor Sandie Thone, City Clerk