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05-08-23 CC Reg Mtg Agenda Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, MAY 8, 2023 7:00 P.M. For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during regular business hours with questions. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Pledge of Allegiance B. Roll Call Mayor Labadie___ Johnson___ Callies___ Maddy___ Sanschagrin___ C. Review and Adopt Agenda Attachments 2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer those now. Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of April 24, 2023 Minutes B. City Council Regular Meeting Minutes of April 24, 2023 Minutes C. Approval of the Verified Claims List Claims List D. Approve Public Works Seasonal Hire City Clerk/HR Director Memo E. Approve City Master Fee Schedule Update City Clerk/HR Director Memo Resolution 23-045 F. Approve Excelsior’s Park, Dock, and Code Enforcement City Administrator Memo CSO Agreement with City of Excelsior G. Approve Amplified Music for Private Event at Freeman Park Planning Director Memo Resolution 23-049 CITY COUNCIL REGULAR MEETING AGENDA Page 2 3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on tonight's agenda, to the attention of the Council. Anyone wishing to address the Council should raise their hand, or if attending remotely please use the “raise hand” function on your screen and wait to be called on. Please make your comments from the podium and identify yourself by your first and last name and your address for the record. Please limit your comments to three minutes. No discussion or action will be taken by the Council on this matter. If requested by the Council, City staff will prepare a report for the Council regarding the matter and place it on the next agenda. 4. REPORTS AND PRESENTATIONS A. Auditors Report Finance Director Memo B. Excelsior Fire District Presentation City Administrator Memo 5. PARKS A. Approve Freeman Park Trail Plans and Specifications and Authorize City Engineer Memo Advertisement for Bids, City Project 22-05 Resolution 23-046 6. PLANNING A. Request for PUD concept plan for Smithtown Planning Director Memo Road Redevelopment Resolution 23-047 Location: 24250 Smithtown Road Applicant: TSML Properties, LLC. 7. ENGINEERING/PUBLIC WORKS 8. GENERAL/NEW BUSINESS A. Bond Reimbursement Resolution Finance Director Memo Resolution 23-048 9. STAFF AND COUNCIL REPORTS A. Staff 1. Response to Inquiry – Multiple Dock Permit Fees Planning Director Memo 2. Galpin Lake Trail: Andrew Morrow, 5935 Galpin Lake Rd City Engineer Memo 3. Strawberry Ln/LRT Trail Crossing City Engineer Memo B. Mayor and City Council 10. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING CONEFRENCE ROOM MONDAY, APRIL 24, 2023 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Labadie called the meeting to order at 6:06 P.M. A. Roll Call Present. Mayor Labadie; Councilmembers Callies, Maddy, and Sanschagrin; City Administrator Nevinski; Planning Director Darling; Public Works Director Morreim, City Attorney Jared Shepard; and Attorney Jessica Schwie Absent: Councilmember Johnson B. Review Agenda Maddy moved, Sanschagrin seconded, approving the agenda as presented. Motion passed 4/0. 2. CLOSED SESSION - ALEX AND ELENA UGORETS V. CITY OF SHOREWOOD, CIV. NO. 21- 1446 (D. MINN) Pursuant to Minn. Stat. §13D.05, subd. 3 (b), the meeting will be closed for a confidential, attorney- client privileged discussion of the litigation matter, Alex and Elena Ugorets v. City of Shorewood, Civ. No. 21-1446 (D. Minn.). Maddy moved, Labadie seconded moving the meeting into closed session. Motion passed 4/0. The meeting was re-opened at 6:57PM 2. ADJOURN Maddy moved, Sanschagrin seconded, Adjourning the City Council Work Session Meeting of April 24, 2023, at 6:57 P.M. Motion passed 4/0. ATTEST: Jennifer Labadie, Mayor Sandie Thone, City Clerk 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, APRIL 24, 2023 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Labadie called the meeting to order at 7:00 P.M. A. Pledge of Allegiance B. Roll Call Present. Mayor Labadie; Councilmembers Callies, Maddy, and Sanschagrin; City Attorney Shepherd; City Administrator Nevinski; City Clerk/HR Director Thone; Finance Director Rigdon; Planning Director Darling; Park and Recreation Director Crossfield; Director of Public Works Morreim; and City Engineer Budde Absent: Councilmember Johnson C. Review Agenda Maddy moved, Callies seconded, approving the agenda as presented. All in favor, motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. City Administrator Nevinski referenced item 2.K and read aloud the last part of paragraph three within RESOLUTION NO. 23-040, that should be struck. Maddy moved, Sanschagrin seconded, Approving the Motions Contained on the Consent Agenda, as revised, and Adopting the Resolutions Therein. A. City Council Work Session Minutes of April 10, 2023 B. City Council Regular Meeting Minutes of April 10, 2023 C. Approval of the Verified Claims List D. Approve 2023 Retail Liquor License Renewals, Adopting RESOLUTION NO. 23-038, “A Resolution Approving 2023 Retail Liquor License Renewals.” E. Approve Concessions Agreement for Freeman Park (Eddy’s Station) F. Approve Contractor Agreement with Erica Heinrichs, Daily Wellness Tai Chi G. Approve Service Agreement for Christmas Lake AIS Program, Adopting RESOLUTION NO. 23-039, “A Resolution Authorizing Signature on a Service Agreement with the Christmas Lake Homeowners Association and CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 2 of 10 Waterfront Restoration, LLC to Provide Aquatic Invasive Species Inspections at the Christmas Lake Public Access H. Approve Permanent Appointment of Park/Recreation Director I. Approve Hire of Community Center Attendant J. Accept Quotes and Award Toppers and More for Truck Topper and Storage System K. Approve Agreement and Adopt Special Assessment for 6060 Strawberry Lane, Adopting RESOLUTION NO. 23-040, “A Resolution Approving and Adopting a Special Assessment.” Motion passed. 3. MATTERS FROM THE FLOOR Andrew Morrow, 5935 Galpin Lake Road, asked if there was an active committee or group that was continuing the work around the proposed trail/sidewalk/project to add continuous access from the Chanhassen sidewalk system to the Excelsior sidewalk system up Galpin Lake Road. He stated that he wants to make sure that the various projects throughout the city related to sidewalks and trails are somewhat related and go hand in hand. He stated that he would like to be able to track progress and facilitate community activity when needed. Mayor Labadie stated that there is not a current committee and asked City Engineer Budde to address some of the items raised by Mr. Morrow with a written memo at the next meeting. She noted that these same questions have been asked by other individuals in the city. 4. REPORTS AND PRESENTATIONS 5. PARKS A. Approve 2023 Integrated Pest Management Work Plan City Administrator Nevinski gave an overview of the work that has been done to create the 2023 Integrated Pest Management Work Plan. He stated that this is a ‘big lift’ and the work done in 2023 will be an important step. He explained that an Open House was held the past week to garner some feedback from the community. He noted that there is a desire for the athletic fields to have a higher quality turf but have more tolerance for weeds in the open or passive areas. He reviewed details from the proposed 2023 Integrated Pest Management Work Plan. He explained that the plan would be to work with the Parks Commission to evaluate how the 2023 Work plan goes this year and determine what changes will need to be made for 2024. He stated that putting this together has been a group effort and expressed his appreciation to Public Works Director Morreim, Planning Director Darling, and Park and Recreation Director Crossfield for their efforts. Councilmember Callies acknowledged all the staff involvement that there has been in putting this document together. She stated that she also felt that the city had provided a lot of opportunities for the public to participate, however, there were only twenty-one people of the City’s population of a bit over seven thousand who participated in these efforts. She stated that because of these CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 3 of 10 numbers, she was not confident that the city truly has a good sense of where the community is at with this issue and noted that the feeling may be apathy. She stated that she did not think this was an issue that has a lot of ground swell interest. She agreed with City Administrator Nevinski who described this as a ‘big lift’. She explained that she felt that the city got good information from the consultants and believes that this may be a good direction to head, but noted her concern with the costs and what the goals are of the community. She referenced past Council discussions related to trash collection that seemed to have had more interest from the community. She cautioned that she did not want to overstate what is being said with things like ‘community tolerance’ or ‘community interest’ because this plan may just reflect what the Council and a handful of residents want to see and not necessarily the ‘community’. She stated that she feels the overall work plan looks good but cautioned that it should be considered as a work in progress. Mayor Labadie applauded the staff members who have worked on this document and appreciated that the city had hired outside consultants to weigh in on this matter. She noted that she feels what has been done shows that the city is forward thinking and that they have listened to the residents. Councilmember Sanschagrin stated that he believes the City is heading in the right direction. He noted that he is the parent of a child who has survived brain cancer and believes this is one of those things that is more important than just politics and for him, it comes down to the question of what the right thing is to do. He stated that he believes that it behooves the city to think about this systematically and do everything they can to reduce toxins in the city parks. He noted that he had sent an article earlier today to Public Works Director Morreim about an organic weed killer that uses vinegar and water and asked that this be considered for use. He stated that he has gotten input from residents who take issue with the City referring to themselves as a “Bee Safe” City until the City adopts all the standards that go along with that designation. He noted that he is looking forward to the discussions surrounding the emerald ash borer issue and the various treatment options. City Administrator Nevinski stated that he had neglected to acknowledge the work that was put in by Communications Coordinator Wilson on the storyboard and survey. Maddy moved, Labadie seconded, to Adopt and Approve the 2023 Integrated Pest Management Workplan. All in favor, motion passed. 6. PLANNING A. Report by Commissioner Johnson on April 4, 2023, Planning Commission Meeting Planning Commissioner Johnson gave an overview of discussion and recommendations from the April 4, 2023, Planning Commission meeting. B. Request for Extension for Code Compliance Location: 25020 Yellowstone Trail Planning Director Darling gave an overview of the request from the property owners at 25020 Yellowstone Trail for an extension to correct the code compliance. She stated that they have asked to have until July 1, 2023, to plant trees in this location. She noted that staff feels that they CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 4 of 10 do not need to plant trees to come into compliance and are recommending an extension just to May 1, 2023. Sanschagrin moved, Maddy seconded, Adopting RESOLUTION NO. 23-041, “A Resolution Approving a Request for an Extension to Correct a Code Violation for Property Located at 25020 Yellowstone Trail.” Motion passed. C. Amendment to Maple Shores Development Contract Location: 20430 Radisson Road Applicant: Chamberlain Capital, LLC Planning Director Darling explained that the applicant has requested to amend their Development Agreement primarily to modify the financial guarantee amounts because their bid amounts came in substantially lower than their engineering estimates. She stated that they also wanted to make some small changes to the house plans that would help protect them from the noise of the highway. Staff recommends approval. Callies moved, Sanschagrin seconded, Adopting RESOLUTION NO. 23-042, “A Resolution Approving Amendments to the Development Agreement for the Maple Shores PUD to be Located at and Near 20430 Radisson Road.” All in favor, motion passed. 7. ENGINEERING/PUBLIC WORKS A. Award Contract and Order Equipment for Lift Station 11 Rehabilitation, City Project 22-07 City Engineer Budde noted that staff had presented final plans and specifications for the lift station project. He explained that three bids were received and opened on April 18, 2023, with the lowest bidder from R & R Excavating, Inc. He noted that staff also solicited direct quotes for some of the components with the low quote from Quality Flow Systems. He noted that staff recommends awarding the low bid to R&R Excavating, Inc., and Quality Flow Systems, as presented. Callies moved, Sanschagrin seconded, Adopting RESOLUTION NO. 23-043, “A Resolution to Award Contract and Authorize Equipment Purchase for the Lift Station 11 Rehabilitation Project, City Project 22-07.” All in favor, motion passed. B. Approve Water Meter Replacement/Purchase Public Works Director Morreim shared some background information on the previous replacement of water meters that took place between 2007 and 2009. He noted that over the past few years, many of the water meters have failed and the city had begun replacing them in 2021. He explained that there continue to be meters that have failed and are unable to be read. He explained that they end up estimating those billing amounts for customers rather than being able to be exact on what they are using. He stated that staff is hoping to replace all the meters from the 2007-2009 time period so there are not additional failures and have to continue repeating this process. He noted that the city has decided to use Ferguson water meters for numerous reasons. He noted that the city will be soliciting for additional quotes for installation of the water meters CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 5 of 10 which will be brought forward to the Council sometime in May. He noted that the cost is to be paid with American Rescue Act funds. Councilmember Maddy asked if any of the existing meters have any type of warranty. Public Works Director Morreim stated that they do and noted that a majority of them have pro- rated warranties which were reflected in the proposed costs. Councilmember Maddy asked how the city plans to shore up the numbers between what was estimated consumption and billing to what was actually was consumed. He asked if the city would essentially start over with the billing once the new meter was installed. Finance Director Rigdon stated that he thinks they will have to start over and cannot go back in time. Councilmember Sanschagrin asked why the old meters had failed and if it was a design flaw. Public Works Director Morreim stated that his understanding is that there was a certain vintage of the meters and the batteries in them that are failing. He explained that technology has evolved over the last twenty years with respect to batteries. He stated that it is unfortunate that they are getting some premature failures on these meters and noted that they are hopeful the meters will last at least twenty years. He noted that Ferguson is one of the leaders in this field and would say, in general, they provide a quality water meter within the industry. Maddy moved, Sanschagrin seconded, Adopting RESOLUTION NO. 23-044, “A Resolution Approving Quote and Authorizing Purchase of Water Meters.” All in favor, motion passed. 8. GENERAL/NEW BUSINESS 9. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. First Quarter 2023 General Fund Budget Report Finance Director Rigdon gave a brief overview of the General Budget report for the first quarter of 2023 but cautioned that there is generally not a lot of activity in the first quarter. Councilmember Sanschagrin asked if there were any items that Finance Director Rigdon was concerned about related to expenses. Finance Director Rigdon stated that he is not concerned about anything at this point and reiterated that there is not a lot of activity to consider in the first quarter. 2. First Quarter 2023 Investment Report Finance Director Rigdon gave an overview of the 2023 Investment Report for the first quarter and noted that they did not do much because they were sitting in an environment that is fluctuating. He noted that he has basically left the portfolio as it is and is banking the funds that they are getting right now and plans to just keep an eye on the market and adjust, if necessary. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 6 of 10 3. Response to Question – Tree Selection Mayor Labadie referenced the staff memo in tonight’s packet prepared by Communications Coordinator Eric Wilson regarding the process to determine tree selection for the City’s Tree Sale. She explained City Clerk/HR Director Thone was available tonight for any questions. Other Staff Reports Park and Recreation Director Crossfield announced that the Step To It Challenge begins May 1, 2023, and noted that residents can register at www.steptoit.org She stated that there will also be a Walk with the Mayor event on May 15, 2023, at Freeman Park at 5:30 p.m. She stated that there is a new kitchen rental that plans to use the Shorewood Community and Event Center about four to seven days per week for the next nine to twelve months. Public Works Director Morreim stated that the Department is currently conducting their spring sweep which should be complete sometime in the next five weeks and noted that some of the recent weather had delayed the sweep a bit. He stated that they will also begin hydrant flushing soon. He stated that the spring road restrictions ended this morning, so they may see some more construction going on because contractors can start moving their equipment in for projects. He stated that they have some reports that MnDOT has begun advertising the Highway 7 corridor study through mid-May. City Engineer Budde gave an update on Strawberry Lane and noted that they have been trying to get the final permit from the Hennepin County Regional Rail Authority and Three Rivers Park District. He stated that the Three Rivers Park District recently let the city know that they would like some more curvature added to the trail at the crossing of Strawberry Lane to make it more perpendicular because it makes for a safer pedestrian crossing. He asked if the Council had any feedback on this request and noted that he had heard from a resident on the east side of Strawberry Lane that is not in favor of the curvature because it clears more trees and will make the trail more visible. He stated that all the work would take place within the County right-of-way and is their facility to own, manage, and operate. He referenced the pond on the east side of Ashlyn Woods that has had trouble draining since it was built. He stated that there is too much undulation and topography through the Freeman Forest and noted that one of the possible solutions is to dig a ditch, but that would also require clearing out some trees. Councilmember Sanschagrin asked how many mature, healthy trees would be impacted. City Engineer Budde stated that he does not have a full count at this point, but noted that there are some good, mature trees in there that are desirable species, but there is also a lot of ash and a lot of buckthorn. He noted that he can follow up with this information tomorrow. Councilmember Callies stated that it was unfortunate that the city did not have this information during the public meeting process. She noted that she assumed that it may add some concerns for residents about a change to the project. City Engineer Budde noted that he feels the drainage is at least something that the city could investigate and explore an appropriate solution. He stated that if there is support from the property owners it will be easy and assured the Council that if there was not support, the City would not chase this action. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 7 of 10 Mayor Labadie asked why the expectation would be for the city to pay for half of this work when it is completely within the County right-of-way. City Engineer Budde stated that originally, the County’s thought was not to contribute at all, and he told them that this was a big change to make this late in the process. He stated that at that point they said they could split it 50/50. He stated that he can have additional conversations with them to see if there may be additional contributions they can make and noted that it was going to be tied in with some work within the Freeman Park agreement. Mayor Labadie asked who had proposed the change. City Engineer Budde stated that the County is proposing the change in the curvature and alignment. Mayor Labadie reiterated her confusion as to why the County has come at this with the expectation that they will give the city a portion of the cost for the change they are proposing. She stated that this is essentially their land, their trail, their proposal, and their trees. City Engineer Budde stated that for the city to be able to do its project, they must get a permit from the County to cross their trail. He stated that his understanding is that as a condition of getting this permit, the City will need to make the changes that they agree to and noted that he thinks they are being fair by offering to contribute 50% of the costs. Councilmember Callies suggested that part of their ‘contribution’ may be to carry the labor or to handle the re-communication with the public about why the County wants this change. City Engineer Budde stated that the city did not anticipate that they would want this significant of a change. He stated that the fault does not lie completely with the County or the Three Rivers Park District and rests a bit on the City with the coordination and timing and getting things wrapped up. City Administrator Nevinski stated that the city was able to save some money by switching materials, so the overall project budget will probably not need to shift too much because those savings can be applied here. Councilmember Maddy stated that he feels terms are being used interchangeably and wants to be clear that the property owners are the Hennepin County Regional Rail Authority and Three Rivers Park District runs the trail system. He asked which entity the City was negotiating with on this proposed change. City Engineer Budde stated that this change was requested by Three Rivers Park District. Councilmember Maddy clarified that he wanted to make it clear that the property and trees belong to the County. He asked if the newly marked trees were what was being discussed. City Engineer Budde stated that was correct. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 8 of 10 Councilmember Maddy asked if there had been any discussion about an alternative and noted that he was questioning the wisdom of a 20 mph turn radius for a stop sign. He asked if there were smaller versions of this change that was discussed. City Engineer Budde stated that there were smaller versions discussed, but ultimately, Three Rivers Park District wants this trail crossing to be ‘yield’ instead of a ‘stop’ which is why they wanted to continue the speed through here. He stated that the reasoning is that most bikers do not stop anyway and are trying to make it safer from that perspective. He stated that there have already been some close calls in this area and by removing some of the trees the thought is that it will improve the sightlines. He stated that the County sees this as an opportunity to improve the intersection because of the full street reconstruction. Mayor Labadie stated that she feels the additional tree loss will be blamed on the city even though this is the County’s proposal. She expressed concern that residents would say that the city was not up front and was deceptive with the plans, which is not good. She asked if the County was planning to broadcast the message that this was because of them and not the city and explained that she had already started getting calls about this at the city. Councilmember Sanschagrin stated that he had already expressed concern about the loss of mature trees. Councilmember Maddy noted that if, when the city gets the tree inventory and they find out they are ash trees, then he may support just taking them all down. Councilmember Callies stated that she thinks the entire Council has concerns and agreed that the timing of this proposal is not good and puts the city in a bind on this project. Councilmember Sanschagrin asked if there was an option to just keep the trail as it is. City Engineer Budde stated that was the tricky part of navigating this because from an ownership perspective it is their trail to own and maintain and they are the ones applying the design criteria to make it a safer crosser for the trail. He stated that it is hard for the city to come in and do something that is less safe because the city does not want to cut down a few trees. He stated that then if something were to happen at the intersection, the finger would be pointing back at the city and him. Councilmember Sanschagrin stated that the city does want it to be safe. City Engineer Budde agreed and explained that as much as he does not like the proposal and that it means taking a few more trees, if it creates the safest crossing, that is the most appropriate thing to do in this case. Mayor Labadie asked that this topic be put on as an agenda item at a future meeting so the public has notice that it is being discussed and can review the details. She asked that the staff report make it clear that this was not the city initiating this change. City Engineer Budde stated that he will make it his goal to have this ready for discussion at the next City Council meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 9 of 10 Mayor Labadie clarified that no trees would be coming down prior to this coming back before the Council. Planning Director Darling updated the Council on two events related to the Mill Street Trail project. She stated that the County held a pop-up event at Excelsior Elementary where seventy-four people attended and an Open House held at St. John’s Church last week which had forty-six people in attendance. She stated that there have been a lot of comments and ideas received on this project. She stated that she believes, in general, more people were in favor of Option #2 which is the wider road with the on-street biking shoulders, but there were still tabulating all the responses. Mayor Labadie suggested that this be brought up at tomorrow’s staff meeting that the County is looking for the public’s help in design of the future pathway between Mill Street in Excelsior and Holly Lane in Chanhassen. She explained her concern is that all their media and communication have no mention of the City of Shorewood. She asked staff to reach out to the Hennepin County Government official website and social media and be sure that Shorewood is acknowledged because this is a huge project that involves the City. City Administrator Nevinski stated that he met with representatives of MediaCom last week and they are doing work within the city. He stated that they are expanding their nodes from one to fifteen, which should result in better speeds for the residents. B. Mayor and City Council Reports Councilmember Maddy explained that a few weeks ago, he attended a Fire District Board meeting where they primarily discussed upcoming budget issues. He stated that mid-meeting, the new rescue boat was delivered which should be ready to begin work on the lake soon. Mayor Labadie stated that on April 12, 2023, she attended the Minnetonka High School Superintendent and Mayor’s meeting. She noted that Shorewood will be hosting the next meeting which will be the first time this has happened. She also stated that on April 12, 2023, she attended the South Lake Minnetonka Police Department meeting and learned that the SLMPD is introducing a Citizens Academy that should start this coming fall. She stated that they discussed the JPA which will be coming back to the Council with some proposed changes that will need to be discussed at an upcoming Work Session. She stated that on April 13, 2023, she attended the Minnesota Mayor’s Association Executive Committee meeting. She noted that on April 17, 2023, she met with Dr. Tyrone Carter who is the City’s Met Council Representative and former Mayor Scott Zerby to share some overview of some if the City’s issues and vision related to the Met Council. She stated that the same afternoon she testified before the Senate Transportation Committee regarding Highway 7 safety. She stated that also on April 17, 2023, she attended the IPM Open House held by the city. She noted that on April 19, 2023, the League of Women Voters of South Tonka held a Mayor’s Forum at the Shorewood Community and Event Center. She stated that the Mayors from Shorewood, Excelsior, Tonka Bay, and Deephaven were all in attendance. She encouraged residents to sign up for the Mayor’s Water Challenge for water conservation which can be found at www.mywaterpledge.com. 10. ADJOURN Maddy moved, Sanschagrin seconded, Adjourning the City Council Regular Meeting of April 24, 2023, at 8:35 P.M. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES APRIL 24, 2023 Page 10 of 10 Motion passed. ATTEST: Jennifer Labadie, Mayor Sandie Thone, City Clerk City Council Meeting Item Item Title/Subject: Update to City Master Fee Schedule to include Massage Therapy 2E Licensing Fees Meeting Date: May 8, 2023 Prepared by: Sandie Thone, City Clerk/Human Resources Director Reviewed by: Marc Nevinski, City Administrator Attachments: Resolution 23-045 Pursuant to MN State Law municipalities shall set forth fees to be reimbursed for administrative costs and expenses associated with issuing permits, licenses and providing other city services and amenities. Cities should consider three things when setting fees: 1) Cities should not view the fees as a significant source of revenue, rather fees must approximate the direct and indirect costs associated with issuing the license, permit or service and with policing, regulating or administering the service or licensed activities; 2) The fee amount should sufficiently reimburse the city for all of the expenses related to the license regulations or providing the service but should not cover other unrelated expenses; 3) Fees should be set based on the city’s particular situation and not based solely on what other cities have found reasonable. Background: Periodically throughout the year fees may be reviewed and adjusted accordingly in addition to the annual review of the City’s Master Fee Schedule. On April 10 the Shorewood City Council approved Ordinance 600 approving repealing Shorewood City Code Chapter 311 pertaining to Massage Licensing, and replacing it entirely with the new language. This new language provides for licensing of both Massage Therapy Businesses and Massage Therapists. The licensing fees had not been reviewed in a number of years and the new requirements add staff and background investigation costs that need to be accounted for in the licensing fees. Staff performed a comparison to Twin City local massage business, massage therapist and investigation fees. Staff estimated the time involved in issuing the massage therapy business licenses and the massage therapist licenses. The chart below shows the wide variety of fees and processes that exist locally regarding massage therapy licensing. The current license fees are set at $100 for massage therapist license which includes the background investigation. Staff is recommending the fees to be as follows: Massage Business License Fee $300 Business Investigation Fee $300 Massage Therapist License Fee $150 Massage Therapist Investigation Fee $150 Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 COMPARISON TO LOCAL MASSAGE THERAPY FEES: Municipality Massage Massage Massage Massage Business Business Therapist Therapist Fee Inves?ga?on Fee Inves?ga?on Fee Fee St. Louis $400 $130 Park Mahtomedi $275 $75 Minnetonka $350 $300 Plymouth PD $150 $75 Fridley $400 $400 $25 Burnsville $210 $300 $77 $200 Maplewood $259 $224 Chaska $300 $500 $112 $112 Chanhassen $50 $250 Woodbury $100 $100 $50 $25 Roseville $325 $125 Richfield $1046 $1046 $103 $106 Eagan $300 $300 $25 $100 Financial or Budget Considerations: The city fees cover the cost of providing the services. Recommendation/Action Requested: Staff respectfully recommends the city council approve Resolution 23-045 Updating the City’s 2023 Master Fee Schedule to include the Massage Therapy licensing fees as proposed. Motion, second and simple majority vote required. Connection to Vision/Mission: Consistency in providing residents quality public services, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 23-045 UPDATE TO 2023 CITY MASTER FEE SCHEDULE PERTAINING TO MASSAGE THERAPY FEES The City of Shorewood and its activities as a municipality requires setting forth fees and charges to reimburse the city for administrative and other expenses related to the issuing of permits, licenses, and other services; and must maintain a relevant schedule of fees and regularly audit their effectiveness. Cities should consider three things when setting fees: 1) Cities should not view the fees as a significant source of revenue, rather fees must approximate the direct and indirect costs associated with issuing the license, permit or service and with policing, regulating or administering the service or licensed activities; 2) The fee amount should sufficiently reimburse the city for all of the expenses related to the license regulations or providing the service but should not cover other unrelated expenses; 3) Fees should be set based on the city’s particular situation and not based solely on what other cities have found reasonable. th The Shorewood City Council approved Ordinance 600 on April 10. The action repealed Shorewood City Code Chapter 311 pertaining to Massage Licensing and replaced it entirely with the new language. This new language provides for licensing of both Massage Therapy Businesses and Massage Therapists. The new requirements add staff and background investigation costs that need to be accounted for in the licensing fees. Staff performed a local comparison study of fees and a thorough review of the time involved in issuing the massage therapy business, therapist licenses and performing the background investigation work. Staff are proposing the following fees for Massage Therapy Licensing. Massage Business License Fee $300 Business Investigation Fee $300 Massage Therapist License Fee $150 Massage Therapist Investigation Fee $150 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood the Updated 2023 City Master Fee Schedule including the updated massage therapy fees. 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Tbjou!Qbvm!Tbjout!Tqpumjhiu!Hbnft! iuuqt;00xxx/njmc/dpn0tu.qbvm0dpnnvojuz0zpvui.tqpsut0tqpumjhiu.hbnft! ! Tbjou!Qbvm!Tbjout!Foufsubjonfou!Ufbn! iuuqt;00xxx/njmc/dpn0tu.qbvm0cbmmqbsl0foufsubjonfou.ufbn! iuuqt;00xxx/njmc/dpn0tu.qbvm0dpnnvojuz0zpvui.tqpsut0tqpumjhiu.hbnft ! CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 23-049 A RESOLUTION GRANTING AUTHORIZATION FOR SAINT PAUL SAINTS COMMUNITY YOUTH SPOTLIGHT GAME ON FIELD 3 AT FREEMAN PARK LOCATED AT 6000 EUREKA ROAD WHEREAS, The Minnetonka 11AA White Baseball Team (Applicant), has applied to hold a Community Youth Spotlight Game at Freeman Park on May 17, 2023; and WHEREAS, the City requires regulations for events that have amplified music on public properties; and WHEREAS, after staff has reviewed the submitted information; and WHEREAS, the City Council considered the application at its regular meeting on May 8, 2023. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: The Applicant’s request to hold an event is hereby approved subject to the information submitted on May 4, 2023 and the following conditions: 1. The Applicant is entirely responsible for the operation of the event and will be expected to assume financial responsibility in case of damage to City-owned facilities or structures. 2. The applicant must agree, in writing, that the city is indemnified and held harmless from any claims arising out of the use of the park and the operation of the event. 3. The event shall take place between the hours of 4:00 pm and 8:30 pm. Any changes to the schedule of events must be submitted to the City prior to the event. 4. The applicant is required to provide clean-up of the activity including trash, manure, etc. 5. The applicant shall be responsible for picking up all litter and placing it in trash containers, which shall not be permitted to overflow. 6. No parking may occur on the grass for this event. In the event that parking may exceed the capacity of the southerly lots, the applicant shall be responsible for having attendants that direct overflow to the northerly lots. 7. The amplified music must be directed away from any homes located within 500 feet of the stage or performance area or monitored so as not to exceed 65 decibels at the property line. The City withholds the right to require the sound level to be lowered or turned off. The City Clerk is hereby authorized and directed to provide a certified copy of this resolution as permit for the event when the applicant has fulfilled all the above conditions and the following staff has signed the application for the event permit: Director of Public Works, Police Chief, Fire Chief, and Planning Director. Adopted by the City Council of Shorewood, Minnesota this 8th day of May, 2023. __________________________ Jennifer Labadie, Mayor Attest: ___________________________ Sandie Thone, City Clerk 2 4A MEETING TYPE REGULAR City of Shorewood Council Meeting Item Title / Subject: 2022 Audit Meeting Date: May 8, 2023 Prepared by: Joe Rigdon, Finance Director Reviewed by: Marc Nevinski, City Administrator Policy Consideration: Acceptance of the 2022 Annual Comprehensive Financial Report Background: The 2022 financial statements audit was completed by Abdo, and Andy Berg from the firm will be available to present information from the Annual Comprehensive Financial Report. Links to the financial statements and other reports for 2022 may be found at the City’s web site: https://ci.shorewood.mn.us/government/city_departments/finance.php Available documents include: 2022 Annual Comprehensive Financial Report 2022 Executive Governance Summary 2022 Other Required Report 2022 Audit Presentation Options: The City Council can either accept the 2022 Annual Comprehensive Financial Report, or give staff other direction. Recommendation / Action Requested: Staff recommends that the City Council accept the 2022 Annual Comprehensive Financial Report. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City Council Meeting Item Item Title/Subject: Presentation by Excelsior Fire District 4B Meeting Date: May 8, 2023 Prepared by: Marc Nevinski, City Administrator Background: Representatives of the Excelsior Fire District will provide an update of the Department’s activities. Financial or Budget Considerations: None Action Requested: No action is requested Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City Council Meeting Item Item Title/Subject: Approve Plans & Specifications and Authorize Bidding for Freeman Park 5A Trail Improvements, City Project 22-05 Meeting Date: May 8, 2023 Prepared by: Andrew Budde – City Engineer Reviewed by: Marie Darling, Planning Director Attachments: Overview Figures, Final Plans & Specifications, and Resolution Background: On August 8, 2022, the Shorewood City Council authorized the preparation of the Final Plans and Specifications for the Freeman Park Trail Improvements project, which included rehabilitation of existing city trails and the construction of a new trail head connection to the Lake Minnetonka Regional Trail through Freeman Park. The final plans and specifications were developed to be consistent with council direction that included Parks Commission and staff input throughout 2022 and 2023. The trail rehabilitation projects consist of reconstructing the existing asphalt trails within Freeman Park and the adjacent connections. Construction of new, ADA-compliant sidewalks adjacent to park shelters will connect to the existing trails. The new trail head connection will be an 8-foot-wide trail from the existing Lake Minnetonka Regional Trail connection to the southeastern parking lot near Eureka Road. The City of Shorewood and the Three Rivers Park District will enter into a Joint Powers Agreement (JPA) in the future that will better define project costs and maintenance responsibilities. The general understanding is that the city is to lead the design and construction administration of the entire project and will be reimbursed by the Three Rivers Park District for their share of the construction and engineering costs. The trail will be the city’s to maintain after it is constructed. The Three Rivers Park District will include some of their wayfinding signage that they will maintain. They ask for signs on a few parking spaces in the unpaved lot near the entrance to Freeman Park that indicate the spaces are reserved for trail users. In addition to the trail construction, an outlet control structure will be constructed on the edge on the wetland, north of Freeman Park, to help control flooding in adjacent properties’ yards. This is an efficient and opportune time to construct this structure with construction equipment already mobilized nearby for the trail work. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 If the plans are approved, the bids would be opened in late May/early June and an award could occur at the June 12 Council. The draft final plans are available on the city website at the following path: https://ci.shorewood.mn.us/government/city_departments/parks/freeman_park.php Financial or Budget Considerations: The City has included the Freeman Park Trail Improvements project in their CIP for 2023 and budgeted $400,000. The project will also utilize a portion of the Miscellaneous Drainage Capital of $100,000 for the drainage improvements in the wetland north of the trails. The budget amount includes concept construction estimates and soft costs for engineering, administration, and legal. Three Rivers Park District has budgeted $231,000 for construction and has also agreed to pay for the associated engineering costs above this amount. The current engineers estimate for the project is $743,000 and includes all construction, engineering, and administrative work for the project. The city’s share of the estimated cost is $478,000 and Three Rivers Park District’s share of the estimated cost is $270,000. Any final adjustments to scope can be made prior to bidding to help ensure the project stays under budget, of the council could choose to increase the budget amount if needed. In addition, the city has applied for a grant from the DNR for partial funding of the city portion of the project. It is anticipated that the grant results would be known in late June/early July. Action Requested: Staff recommends the City Council adopt the Resolution as submitted that approves the plans & specifications for the Freeman Park Trail Improvements project and proceed with bidding the project. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 23-046 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE FREEMAN PARK TRAIL IMPROVEMENTS PROJECT AND AUTHORIZING BIDDING; CITY PROJECT 22-05 WHEREAS, the City of Shorewood (“City”) authorized the preparation of Plans & Specifications for the Freeman Park Trail Improvements project, City Project 22-05, on August 8, 2022; and WHEREAS, the Three Rivers Park District approached the city about construction of a new trail head from Freeman Park to the Lake Minnetonka Regional Trail and would like the city to be the lead agency for design and administration of the project; and WHEREAS, the Three Rivers Park District will reimburse the city for the construction and design associated with the new trail head connection and will be formalized in a future Joint Powers Agreement; and WHEREAS, the project is included in the 2023 Capital Improvements Plan and will fund the project through the Parks Fund; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The City Council of the City of Shorewood hereby approves the Final Plans & Specifications for the Freeman Park Trail Improvements project and authorizes bidding. Adopted by the City Council of Shorewood, Minnesota this 8th day of May, 2023. __________________________ Jennifer Labadie, Mayor Attest: ___________________________ Sandie Thone, City Clerk MEMORANDUM Date:March 30, 2023 To:Marie Darling, Planning Director From:Matt Bauman, PE Subject:24250 Smithtown Road Revised PUD Concept and Rezoning Application City of Shorewood Project No.: 0C1.130016 The following documents were submitted Local Surface Water Management Planand EngineeringStandards: Sketch/Concept Civil Plansrevised dated 3/21/2023 Stormwater Management Plan dated 3/21/2023 This review only included the documents listed above, primarily dealing with grading, utilities and stormwater management. 1.Coordination will be required to determine ownership of utilities as some are in the City of Shorewood and some are in the City of Tonka Bay. a.The City of Shorewood and Tonka Bay need to agree on ownership of the watermain, billingfor the waterto the properties and how maintenance is coordinated. b.An encroachment agreement should be included in the final documents to designate responsibility for the private road over public utilities and how future maintenance is coordinated. 2.Public infrastructure owned by Shorewood shall be constructed in accordance with City Standard Details and Specifications. 3.The realigned sewer will need to have adequate D&U for future maintenance. As currently shown, it crosses into the private property of Block 2, Lot 1. For the designed depth of sewer, 20 feet, centered over the sewermainwould be required. a.Consideration to trenchless installation of this main should be considered to reduce traffic impacts for construction. b.The large tree placed over the sewer main here should be relocated out of the D&U. 4.Suggest regrading the north portion of the development to remove more fill and so the structures will fit into the area better; a design north portion of the property and the home appear to be on a platform. 5.The entire site roadway drains to the stopping point at the intersection connection. Consideration should be given to shifting the low point and inlets so that potential for freezing and ponding will not occur wherevehicles need to stop. This will reduce future maintenance and salting needs. 6.Hydrant placement requires confirmationby the fire department. 7.The watermain can and should continue to the north and into the public works lot to provide looping. This will ensure better water qualityand reliabilityfor the residents in the development and to the publicservices properties. (Ȁ͐3(7$͐Ώ#ΐΐΒΏΏΐΕ͐ΐ͑#®±±¤²͐#͑4® /³§¤±²͐ΑΏΑΒȃΏΒȃΒΏ͑ΑΓΑΔΏ 3¬¨³§³®¶­͑05$ #®­¢¤¯³ 2¤µ¨¤¶ȁ£®¢· Name:24250 SmithtownRoad Date:March 30, 2023 Page:2 8.The storm sewer and stormwater management features should be owned and maintained by the a.Owners of private stormwater facilities shall enter into an agreement with the City of Shorewood (and jointly with Tonka Bay) describing responsibility for the long-term operation and maintenance of the stormwaterfacilities and shall be executed and recorded with the final plat. An operations and maintenance plan for the proposed stormwater system should be included with future submittals. 9.l engineer. a.Ensure adequate fall protection for the retaining walls. 10.Developer shall obtain all permits before approval of final plat. Specific permits to consider early in the process include: a.A stormwater management and erosion and sediment control permit will be required with Minnehaha Creek Watershed District. b.A permit will be required with Hennepin Countyfor Utility Work in the right of way. 11.Ensure the projectmeets all NPDES/SWPPPrequirements. Detailed review will be provided with construction plans. 12.The property must meet the City of Shorewood Surface Water Management Plan Regulations (Section 5.3) including, but not limited to: a.List HWL of the filtration basin on Grading and Utility Sheets. b.Label the basinEOF route on the plans. 39(.2!405# 33(.6!405# 2:(.3!405# 35(.21!405# ª XJOEPXT!BOE!EPPST/TQFDJGJDBUJPOT/TQBDF!CFUXFFO!CPUUPNTWBSZ!PO!TJUF/WFOUT!QFS!JSD!DPEFUISPVHI!SPPG!PS!XBMMTUP!FYUFOE!UISPVHI!SFBSUISPVHI!FYUFSJPS!XBMMTTFBMFE!BOE!GMBTIFE!QFSBOE!JSD!DPEFTQFDJGJDBUJPOT! 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In the nearly four decades my wife and I have lived at 24010 Smithtown Road in Shorewood, we’ve experienced a dramatic increase in vehicular traffic on Smithtown Rd. There are occasions when access from our drive to the street can take several minutes due to heavy traffic flow. That traffic can also pose danger to residents living on Smithtown. Twice I’ve been nearly struck while checking my mailbox at the curb. Evidently, some west bound motorists assume the right hand turn lane onto Shorewood Ln is a through street. In recent months South Lake Minnetonka Police Department has stepped up speed enforcement on this portion of the street due to excessive violations. Further residential development in the immediate area is bound to exacerbate what is already a deeply concerning traffic pattern along Smithtown Rd. Sent from my iPad 1 City of Shorewood Council Meeting Item 8A Title/Subject: Bond Reimbursement Resolution Meeting Date: May 8, 2023 MEETING Prepared By: Joe Rigdon, Finance Director TYPE REGULAR Reviewed By: Marc Nevinski, City Administrator Attachments: Letter from Shannon Sweeney of David Drown Associates; Resolution Background: Reimbursement resolutions allow one or more city funds to loan money to a capital projects fund or enterprise fund for capital costs, and to require reimbursement to the original fund(s). For the 2023 street and utility projects, it is advisable that the city have a reimbursement Resolution approved. The Resolution will allow the city to reimburse itself with tax exempt bond proceeds for project expenses that the city has already paid for, as well as provide flexibility for financing as there will be multiple projects financed through a single bond issue. The reimbursement resolution does not obligate the City to issue bonds. The following projects are included in the reimbursement resolution:  Birch Bluff Road Street & Utility Improvements  Lift Station 11 Rehabilitation Recommended Action: Staff recommends approval of a Resolution Declaring the Official Intent of the City of Shorewood to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION NO. 23-048 DECLARING THE OFFICIAL INTENT OF THE CITY OF SHOREWOOD TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The City proposes to undertake the following projects (the “Projects”). Birch Bluff Street & Utility Reconstruction Project Lift Station #11 Rehabilitation Project 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Projects from the proceeds of bonds in an estimated maximum principal amount of $5,645,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of the lesser of $100,000 or 5 percent of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. th Adopted this 8 day of May, 2023. Attest: Mayor Jennifer Labadie Sandie Thone, City Clerk 2 City Council Meeting Item Item Title/Subject: Galpin Lake Sidewalk/Trail Update 9A.2 Meeting Date: May 8, 2023 Prepared by: Andrew Budde Reviewed by: Matt Morreim Attachments: None Background: Resident Andrew Morrow expressed interest in a working group that would help ensure the Galpin Lake trail stays in the spotlight so that it can be funded and constructed soon. The potential sidewalk/trail along Galpin Lake Road has been in discussion for several decades and has had a lot of residential support for its implementation. The obstacle has historically been project funding. The city completed a feasibility study, final design, and bidding in the past for the addition of curb and sidewalk along the east side of Galpin Lake Road, but ultimately rejected the bids because the project was 50% over the budget amounts. More recently in 2021 the city was awarded a Safe Routes to School Planning Grant (SRTS) which was completed in June 2022. The focus of the SRTS was to gain additional support and justification for the sidewalk/trail connection of Galpin Lake Rd but did spread the discussion to about a one-mile radius of the Excelsior Elementary School. In 2022 the city lobbied to the state legislature for support to help fund the sidewalk/trail project. Ultimately no bonding bill was passed so no funding was awarded. Then, in 2022 MnDOT completed a Road Safety Audit (RSA) for the TH 7 Corridor from I-494 to western Carver County. The RSA identified short-, mid-, and long-term solutions along the corridor. The most notable for Galpin Lake Road being the potential closure of the access to TH 7. Staff reviewed this internally and agreed that there are justifiable safety reasons to potentially close the access, however it creates a snowball effect of other questions and concerns related to pedestrians, traffic, and nearby residents. In discussions with MnDOT the next step for TH 7 was to complete a Corridor Study. Shorewood staff and politicians work to further understand this next step and ultimately were willing to lead the Corridor Study if MnDOT or the state legislature was willing to help fund a large majority of the efforts. Staff again met with state legislators and garnered support for a bill to have Shorewood lead the Corridor Study efforts with state bonding. This bill is still under consideration in the legislature. Most recently, MnDOT has posted a Request For Proposal (RFP) where MnDOT would hire a consultant to complete the study by Dec 2024. Staff has the opinion that the process of completing the Corridor Study will help the city and other stakeholders address the multitude of questions and concerns that would come from closing the Galpin Lake Road access to TH 7. The Corridor Study is intended to include public participation and involvement and therefore appears to be the most appropriate method for Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 residents to have concerns heard and further advanced into buildable solutions that work for the residents, Shorewood, MnDOT, and other stakeholders. Financial or Budget Considerations: Currently none. Future project costs, implementation, and phasing are to be determined as part of the Corridor Study that MnDOT is proposing to lead. Action Requested: None. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership.