05-22-23 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, MAY 22, 2023 5:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Johnson _____
Callies _____
Maddy _____
Sanschagrin _____
B. Review Agenda
ATTACHMENTS
2. CLOSED SESSION
Pursuant to Minnesota Statutes, section 13D. 05, subdivision 3(d), as permitted, the City Council will be
moving into a Closed Session to discuss issues related to security systems and emergency response
procedures.
3. REVIEW PROPOSED MODIFICATIONS TO SOUTH LAKE City Administrator Memo
MINNETONKA POLICE DEPARTMENT JOINT POWERS AGREEMENT
4. ADJOURN
City Council Work Session Item
Item
Title/Subject: Proposed Changes to SLMPD Joint Powers Agreement
3
Meeting Date: May 22, 2023
Prepared by: Marc Nevinski, City Administrator
Attachments: Working Group Agenda + Draft JPA
Background:
The Joint Powers Agreement that governs the South Lake Minnetonka Police Department is set to expire
at the end of 2023. Last fall the cities of Shorewood, Greenwood, and Tonka Bay agreed to and approved
an updated JPA but Excelsior delayed approval and instead proposed a host of changes to the JPA at the
April 11, 2023 Coordinating Committee meeting. While a number of the changes were relatively minor
and generally not viewed as particularly controversial. These included:
Various clarifications and updating terminology.
Reducing five-year data intervals to three
Adjusting the procedure if an annual budget is not approved. (Sec 7, Subd 2, A and D,
respectively)
Tasking the Operating Committee (City Administrators/Manager) with day to day supervision of
the Chief. (Sec 6)
Adjustments to requirements for a party to withdrawal or dissolution of JPA (Secs 10 & 11)
Expenditure guidelines for the Chief (Sec 12)
The most significant proposal put forward by Excelsior is a change in the funding formula. The funding
allocation for the SLMPD has been a point of contention for decades. In 2006 an arbitrator established
that the communities should fund the SLMPD operations with the following percentage:
Excelsior 27% Shorewood 50%
Greenwood 8% Tonka Bay 15
Additionally, the arbitrator determined that the percentages should be reviewed and adjusted in five-
year increments using the five year averages of the following criteria: 1) population, 2) tax capacity, and
3) ICR (incident case reports), with each criteria assigned an equal weight of 33.33%. Each communities’
criteria data is divided by the total criteria data of all four communities to determine each communities’
proportion of the criteria. That figure is then multiplied by 33.33%. The proportions of each
i
communities’ three criteria (population + tax capacity + ICR) are then added together to determine the
total five year average proportions.
The five-year averages are calculated in five-year incremental periods and compared to the previous
five-year incremental period. Any deviations between the incremental periods are added or subtracted
from the percentages established by the arbitrator in 2006. This adjusted percentage is then used to
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
determine each communities’ share of the SLMPD’s annual operating budget. A sheet showing the
historical data and calculations is included with the attached draft JPA as Exhibit A.
Excelsior is proposing eliminating the arbitration allocation of the funding formula and using the average
of the past three (not five) years criteria data. Excelsior believes the 2006 arbitration allocation is
outdated and that the JPA communities have changed since then. Absent any dramatic changes in the
established criteria, modifying the formula would result in a roughly five percent increase in
Shorewood’s annual share of the SLMPD’s operating budget.
Keep in mind that each city has only one vote on the Coordinating Committee which governs the
SLMPD, regardless of its funding share or percentage of its population. Excelsior has issued 16 liquor
licenses in 2023 compared to Shorewood’s five. For 2021, the Met Council estimated the total
population of the four cities at 12,344, which breaks downs as follows:
Shorewood 7827 (63.4%) Tonka Bay 1433 (11.6%)
Greenwood 724 (5.8%) Excelsior 2360 (19.1%)
At the April 11, 2023 Coordinating Committee meeting, the four cities expressed an intent to work
collaboratively to consider Excelsior’s proposed formula change. A working group comprised of the
mayors (who make up the Coordinating Committee) plus one council member from each community
was proposed. The working group is scheduled to meet on Wednesday May 24 at 2:00 PM.
Financial or Budget Considerations:
For 2023, the proposed modifications to the JPA are estimated to add $75,000 to Shorewood’s $1.48M
share of the SLMPD operating budget.
Discussion Requested:
Council is asked to:
1) designate a Council member to serve with the Mayor on the working group
2) provide direction for discussions at the working group meetings.
i
ICRs do NOT include the following: Traffic stops, Parking viola?ons, Directed patrols, Special events, or voided calls
for service. IRCs for the past two years are shown below:
Shorewood Excelsior Tonka Bay Greenwood
2021 2557 1834 503 280
2022 2579 1984 496 288
% change +0.86% + 8.17% -1.39% +2.85%