06-12-23 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, JUNE 12, 2023 5:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Callies _____
Maddy _____
Sanschagrin _____
B. Review Agenda
ATTACHMENTS
2. COUNCIL CANDIDATE REVIEWS/INTERVIEWS City Administrator Memo
5:30 pm Nathaniel Gorham
5:45 pm Woody Love
6:00 pm Scott Zerby
3. MINNETONKA COMMUNITY ED ADVISORY COUNCIL INTERVIEW City Administrator Memo
6:30 pm Tad Shaw
4. ADJOURN
Item
2
City Council Work Session Item
Title/Subject: Council Candidate Applications and Interviews
Meeting Date: June 12, 2023
Prepared by: Marc Nevinski, City Administrator
Background
At its meeting on May 22, 2023, the City Council declared a vacancy following the resignation of
Council Member Johnson. The Council then directed the vacancy to be noticed and solicited
applications from eligible residents interested in completing the term. The deadline for the
application was Friday June 9 at 12:00 PM. However, this deadline is being extended to Tuesday
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June 20 at Noon due to technical concerns with the application software and the need to ensure
that no applications were missed.
T wo options were provided for residents interested in filling the vacancy to apply. One option included
a PDF form which could be completed and then emailed or delivered to City Hall. A second option was
to complete a fillable web-based form which generated an email submission.
Three individuals applied to fill the vacancy. One individual opted to email a PDF application. The other
two individuals reported using the web-based form and experienced a problem with the submission not
being processed and emailed, despite receiving confirmation their submission was successful. The
applicants reported seeing a flash and then a blank form after submitting it. They ultimately completed
the web-based form and emailed screen shots of their application.
Tests of the web-based form by both staff and the website host indicated the form was functioning
properly and emails with the test submissions were received. Review of email deliveries by the City’s IT
consultant located the test emails but did not locate emails from the applicants. Similarly, the web host
could not determine if other parties (other than the test emails) had attempted to submit an
application.
Due to this technical concern with the web-based form, and to ensure that all interested residents have
been able to apply successfully, Council should interview the three candidates who have submitted
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applications as planned and extend the application deadline to Tuesday June 20 at noon. If additional
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applications are received by the deadline, the Council can interview those candidates at the June 26
work session and select a candidate at its regular meeting. This will maintain the current schedule to fill
the vacancy and ensure all interested applicants are considered. Staff will inform the public of the
extension using all available media.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
The following residents have applied for the vacant council seat with the term ending January 2,
2025. Council will conduct interviews as follows:
Nathaniel Gorham 5:30 PM
Woody Love 5:45 PM
Scott Zerby 6:00 PM
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The Council should wait to appoint a candidate until the June 26 meeting, as originally published,
and as previously discussed, ensure all interested applicants are considered. The selected candidate
will be sworn in on July 10, 2023.
Financial Considerations
None
Discussion Requested
Council is asked to interview the applicants interested in in filling the Council vacancy.
Item
3
City Council Work Session Item
Title/Subject: Appointment to Minnetonka Community Education Advisory Council
Meeting Date: June 12, 2023
Prepared by: Marc Nevinski, City Administrator
Background
The Minnetonka Community Education (MCE) Advisory Council advises and supports the MCE
Executive Director by providing input on current and potential programming, and on
community needs and interests. The advisory council serves as a forum for discussion of
community opportunities and challenges. Members actively participate in four to five meetings
per year. Furthermore, members advocate for Minnetonka Public Schools, and the Minnetonka
Community Education program to neighbors, friends and community members and volunteer
as time permits.
Appointment to this advisory board is historically an annual appointment by the City. Currently
the seat is open and the term expires January 31, 2024. The MCE Executive Director has
expressed the importance and value of the advisory board to Community Education. Following
adver?sement of the opening in the City newsle?er, social media, webpage, and message
board, the City Council conducted interviews on June 12, 2023 of one interested applicant.
Financial Considerations
None
Discussion Requested
Council is asked to interview the applicant for the Minnetonka Community Educa?on Advisory
Council.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1