07-24-23 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION LARGE CONFERENCE ROOM
MONDAY, JULY 24, 2023 6:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Labadie _____
Callies _____
Maddy _____
Sanschagrin _____
Zerby_____
B. Review Agenda
ATTACHMENTS
2. CLOSED SESSION
REVIEW: CITY ADMINISTRATOR City Administrator Memo
Pursuant to Minnesota Statutes, section 13D. 05, subdivision 3(a), as permitted, the City Council will be
moving into a Closed Session to evaluate the performance of the City Administrator.
3. ADJOURN
City Council Work Session Item
Item
Title/Subject: City Administrator Initial Review (Closed Session)
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Meeting Date: July 24, 2023
Prepared by: Marc Nevinski, City Administrator
Attachments: Job Description
Background:
Per the City Administrator’s employment agreement, the Council should complete an initial
review of the Administrator’s performance by July 31, 2023.
In reviewing the Administrator’s performance to date, the Council may wish to consider recent
accomplishments, interactions with Council, staff and community members, and overall
leadership. Council may wish to consider specific practices of the Administrator, commenting
on which are helpful and should be continued or increased, which are not useful and should be
reduced or ceased, or suggest new practices or initiatives. Finally, Council may wish to outline
goals, expectations, or directives for the Administrator and staff for the remainder of the year
or beyond.
Financial or Budget Considerations:
Per the employment agreement, consistent with that provided to other employees and
contingent upon satisfactory performance as determined by the Council, a COLA adjustment of
3% will be applied to the City Administrator’s salary (effective July 1) following the completion
of the Administrator’s initial review.
Discussion Requested:
The Council should review the City Administrator’s performance to date and outline any goals,
expectations, or directives for the Administrator or staff..
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
November, 2012
______________________________________________________________________________
POSITION TITLE: City Administrator
DEPARTMENT: Administration
ACCOUNTABLE TO: City Council
SUPERVISES: All City Employees
______________________________________________________________________________
OBJECTIVE AND SCOPE
Responsible for planning, organizing, directing and coordinating the daily operations of all City
departments and functions including administration, finance, planning, engineering, public
works/utilities, parks, and City facilities. Provides information and support to the City Council
and advisory commissions and serves as Executive Director of the Economic Development
Authority.
ESSENTIAL FUNCTIONS OF THE POSITION
A. Plans and directs the general administration of City services
1. Plans, organizes and directs City affairs to ensure a coordinated and efficient
effort to meet the goals and objectives established by the City Council and various
Boards and Commissions.
2. Monitors operations to ensure compliance with applicable laws, regulations, rules,
policies and ordinances.
3. Plans, develops and implements administrative policies, rules, regulations, and
procedures.
4. Implements, interprets and applies City Council actions, directives and policies.
5. Ensures that public services are efficiently provided and that all outside requests
and complaints are effectively handled.
6. Directs communication activities to keep the public informed of City plans and
operations.
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B. Provides effective support to the City Council
1. Recommends the establishment of goals, programs and objectives and prepares
reports to the City Council.
2. Attends and participates in all City Council meetings, and meetings of other City
groups as appropriate.
C. Keeps abreast of developments in municipal operations
1. Represents the City in local, regional, and state meetings, and in community
group functions as delegated by the Council.
2. Cooperate with other governmental units and municipalities on matters of mutual
interest.
3. Plans, directs and coordinates the administration of the Economic Development
Authority.
4. Serves as City’s representative and liaison to public safety organizations as
designated by the City Council.
D. Oversees implementation of financial and fiscal planning in the City
1. Oversees the preparation of operations and capital budgets, including
recommendations for tax levies and utility rates and submits to City Council for
consideration.
2. Oversees all fund management and investment activities per Council directives.
3. Works with Finance Director to ensure effective accounting practices to properly
control financial assets and provide accurate information for financial planning.
4. Manages the expenditures of established budgets and reports to Council on budget
status at least quarterly.
E. Plans, develops and directs personnel programs, policies and procedures
1. Administers the Personnel Policy, Position Classification and Compensation Plan.
2. Recommends employee benefits and personnel policy programs and coordinates
all phases of personnel administration including direct control over the
maintenance of personnel files.
3. Negotiates and implements City Contracts including labor contracts and contracts
for services.
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4. Represents management in negotiating collective bargaining agreements.
F. Supervise City Clerk Functions
1. Supervises City Clerk functions including record keeping, minutes, legal notices,
agendas, and meeting packet preparation. Supervises the administration of
elections, including training, hiring judges, organizing polling sites, and
maintenance of files.
2. Oversees the preparation of agendas and supporting data for all Council meetings.
3. Develops, drafts and oversees the preparation of ordinances, resolutions and
policies for City Council consideration and implementation.
G. Performs other duties as apparent or assigned.
SUPERVISORY RESPONSIBILITIES
Responsible for the overall direction, coordination, and evaluation of the City.
Carries out supervisory responsibilities in accordance with City policies and applicable laws.
Responsibilities include recruiting; interviewing; training; planning, assigning, and directing
work; evaluating performance; rewarding and disciplining; suspending; transferring; promoting;
demoting; adjusting grievances; addressing complaints and resolving problems of employees.
Responsibilities also include the ability to effectively recommend hiring and discharging
employees.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B.A.) in Public or Business Administration or related field; four years
experience working with local government; or equivalent combination of education and
experience. A Master’s degree in Public Administration (M.P.A) or related field is preferred.
OTHER KNOWLEDGE, SKILLS AND ABILITIES
Ability to read, analyze, and interpret documents, procedure manuals, plans and
specifications, contracts, codes, statutes, ordinances and resolutions, technical journals,
financial reports and legal documents.
Ability to prepare contracts, ordinances, resolutions, policies, reports and
correspondence.
Ability to communicate effectively both orally and in writing with elected and appointed
officials, staff, other public officials, volunteer departments, and the general public.
Ability to respond effectively to the most sensitive inquiries or complaints.
Skill in negotiating various types of contracts.
Ability to make arithmetic computations using whole numbers, fractions and decimals.
Ability to compute rates, ratios and percentages.
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Ability to read and interpret financial data including budgets, tax information and
development finance analyses.
Knowledge of budgeting, budget controls, accounting and government finance.
General knowledge of computer operations and ability to use appropriate computer
programs.
Skilled in communication, facilitation, conflict management and mediation.
Ability to establish effective working relationships with elected officials, staff, residents
and other public officials.
Knowledge of organizational management principles and the skill and ability to apply to
public sector organizations.
Knowledge of the laws, rules and regulations applicable to City government.
Skill in supervising employees and consultants.
In compliance with the American With Disabilities Act the following represents the
Physical and Environmental Demands: The position requires an equal amount of time spent
standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to
twenty (20) pounds is sometimes required, with a maximum of forty (40) pounds infrequently
required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are
sometimes required. Repetitive movements of the hands are sometimes required. Audio, visual,
and verbal functions are essential functions to performing this position.
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