Loading...
010924 Park Commission Agenda CITY OF SHOREWOOD 5735 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JANUARY 9, 2024 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hirner ()____ DiGruttolo ()_ ___ Garske ()____ Wenner () ____ Czerwonka ( )___ Council Liaison _______ (Jan-June) Council Liaison ________ (July-Dec) B. Review Agenda 2. APPROVAL OF MINUTES A. Minutes from October 24, 2023 3. MATTERS FROM THE FLOOR (This portion of the meeting allows members of the public the opportunity to bring up items that are not on the agenda. Each speaker has a maximum of three minutes to present their topic. Multiple speakers may not bring up the same points. No decisions would be made on the topic at the meeting except that the item may be deferred to staff or the City Council for more information.) 4. NEW BUSINESS A. IPM Update B. Tree Replacement - 2024 C. Buckthorn Update 5. OLD BUSINESS 6. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff a. Freeman Park Trail Update 7. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 24, 2023 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Hirner convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Hirner, Commissioners Garske, Wenner, Czerwonka, and DiGruttolo, City Council Liaison Zerby; Parks and Recreation Director Crossfield; Planning Director Darling Absent: None B. Review Agenda Garske moved to approve the agenda as written. Czerwonka seconded the motion. Motion carried 5-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 12, 2023 Chair Hirner noted that the date was incorrect at the top of the minutes. Commissioner Wenner referenced a few additional changes needed including: the spelling of Pat Arnst; a change from ‘feed’ to ‘feet’ on page two; clarified that a statement was not made by Ms. Arnst about a specific class of bikes being illegal and suggested potential changes; and a typographical error 5 paragraphs below that where it should say ‘once’, rather than ‘one’. Wenner moved to approve the minutes of the September 12, 2023 meeting, as amended, per discussion. Garske seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR Chair Hirner extended an official welcome to incoming Commissioner DiGruttolo and suggested that they take some time to introduce themselves. The Commissioner took turns sharing their name and their history of serving on the Park Commission. 4. NEW BUSINESS A. Shorewood Community and Event Center Fee Structure Park and Recreation Director Crossfield reminded the Commission that last month they had taken a tour of the Shorewood Community and Event Center (SCEC) and had discussed some of the opportunities available, things that were going well, and areas of challenges. She noted that they PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 2 OF 7 had also reviewed data about the frequency of various renters of the facility. She stated that year to date, the SCEC has brought in rental revenue of $53,945 and explained that it appears as though revenue was a bit lower over the last few years due to Covid but noted that things have begun trending higher. She noted that they have had to turn away some rentals due to staffing shortages and have also lost rentals because of specific AV needs. She reviewed general cost recovery goals and how they relate to community benefit. She stated that staff have begun training for a phased implementation of the new CivicRec program software that will help with reservations and rentals. She explained that the 2024 CIP has plans and funds allocated for improvements to the restrooms as well as new chairs for the conference room. She stated that based on the conversation at the last meeting, they conducted a market analysis and reviewed the results for rates of residents versus non-residents, and those that offered a special rate for non-profits. She noted that they found all the nearby venues have significantly higher rental rates than the SCEC, but also have a higher capacity. Chair Hirner stated that the rates shown in the analysis show quite a vast difference in what is being charged, but it looks to him like the SCEC is on the lower side of the ranges. Park and Recreation Director Crossfield stated that the SCEC is definitely on the lower end of the ranges being charged. Chair Hirner asked if Park and Recreation Director Crossfield wanted to continue to have a different rate for non-profit organizations. Park and Recreation Director Crossfield explained that her recommendation would be that they do not completely eliminate the lower non-profit rates. Commissioner DiGruttolo asked what the total expenditures and costs were to run the SCEC. Park and Recreation Director Crossfield explained that she had not calculated those total amounts because she had not yet been with the City for a full calendar year. Commissioner DiGruttolo explained that if they knew how much they were spending on the SCEC to keep it open, that would show them the minimum that they need to make in order to break even. She noted that once they have those figures, then it will be easier for them to discuss what they should be charging. She stated that her thought is that they would not necessarily need to charge what everyone else is charging but explained that she had gone through and broke down some of the data comparison in greater detail and thinks if the City were to charge around $800- $900/day for residents they would be in the middle of what everyone else is charging and it would also cover the shortfall that they have been borrowing from the General Fund. She stated that this is a bit of a guess though since she does not know what the total expenditures are. She noted that if they had some additional spreadsheet numbers she believes there is a way to still have a non-profit rate and keep their rates below some of the other venues, provide community benefit and also generate enough revenue to cover its own costs. Park and Recreation Director Crossfield stated that the fees will ultimately be approved by the City Council. She suggested that the discussion today focus on the categories and the discount options that she had presented. She stated that one thing she did not cover in her review was the separate custodial charge the SCEC has because those duties are done by a third party and all of the other facilities have that included in their rental fee. PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 3 OF 7 Commissioner Garske clarified that Park and Recreation Director Crossfield was only asking for feedback tonight on fee categories and discount rates and not specifics about actual rates. Park and Recreation Director Crossfield stated that was correct and noted that staff would be making a recommendation to the Council on the actual rate structure. Council Liaison Zerby asked how they determined whether a non-profit was considered local or non-local. Park and Recreation Director Crossfield explained that was currently how it was written in the fee structure and she has gone off of the five cities that originally provided funds to the building, but noted that it is primarily Shorewood residents who are renting the facility. She stated that if someone is from outside of the metro area or out of State, they would receive 50% off of the non- resident rate. Council Liaison Zerby gave the example of the Rotary Club and how a determination would be made about them being consider local. Park and Recreation Director Crossfield noted that because they would be serving the community, including Shorewood, she would consider them to be local but noted that there was not really a black and white rule on this issue for SCEC. She noted that Minnetonka specifically makes a distinction between a Minnetonka non-profit organization and other non-profit organizations. Chair Hirner expressed the difficulty with having a smaller community and being able to make some of these distinctions. He noted that he liked the idea of saying that if it was someone from the original five communities from when the SCEC started would be considered local. He stated that during the tour, Park and Recreation Director Crossfield had expressed some concern about the potential loss of non-profit usage, if the rates were increased too much. He asked her to elaborate on those issues and noted that he also had a the idea regarding the possibility of raising the rate but lowering the requirement amount of usage time. Park and Recreation Director Crossfield explained that it was hard to give an exact answer, but would say that the non-profits that come in have a set amount of hours so she was not sure if lowering the requirement regarding the amount of usage time would greatly impact things. She expressed concern about the few longer term, frequent non-profit renters that would be impacted by the higher rates. She stated that they may decide to look elsewhere, but after having done the analysis for nearby rates, the SCEC rates are pretty favorable, so it may not be an issue and explained that she would worry more about the individual resident and non-resident if fees were raised significantly higher. Commissioner DiGruttolo stated that the SCEC is far and away lower than all of their competitors. She stated that if they do go ahead and raise their rates but are still not as expensive as others in the community she thinks it may be worth testing the waters to see if they would lose any of their clientele. Park and Recreation Director Crossfield explained that she would definitely be looking at a rate increase but most likely will recommend taking ‘baby steps’. Commissioner DiGruttolo stated that she felt this was definitely something that needed a plan and noted that they should also have a list of things that need to be upgraded so they can also budget PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 4 OF 7 appropriately. She stated that she thinks the SCEC is a great space that has many advantages that other facilities do not have. Commissioner Garske stated that he thinks the Commission was in agreement that the rates are not really where they should be. He stated that he thinks having multiple non-profit categories is complicating things more than they need to be and would like to see the distinction just be between resident or non-resident and non-profit or not. He stated that he feels a 20% discount for residents would be fair, but was not sure that non-profits needed to have a 50% discount. He noted that he would like to see a better balance overall of the cost structure. Commissioner Czerwonka stated that he feels it should all be predicated on the function of what they are trying to do. He asked whether the idea was to try to satisfy the non-profit entities or the residents. He stated that before they can decide on discount percentages he feels there needed to be additional analysis and then they will be able to determine things like whether it makes sense to raise things by another 5% or 10%. He reiterated that he thinks they first need to look at what they are trying to do and what do they want to provide. . He noted that he also liked the idea of trying to simplify the number of fees they have, as suggested by Commissioner Garske. Commissioner DiGruttolo stated that if they have resident, non-resident, and one non-profit category and asked if there would be situations where there could be a corporate business that would have a separate rate. She gave the example of Hazelwood hosting an employee meeting and asked if they would have a separate rate or if it would fall under the resident rate. Park and Recreation Director Crossfield explained that the person who would be booking on their behalf would determine if they are a resident or not. She stated that this approach is common among the other cities as well. She noted that she had worked in cities where, if the business was located in the city, or if the individual worked in the city, then they were considered a resident. She noted that this was another area where things are not quite as black and white as you would think. Chair Hirner asked Council Liaison Zerby if the Council had a thought process on the timeframe of making the SCEC revenue neutral and paying their own way. He asked what they would think if, for example, they recommended some of these changes right now as Step 1, then took another look in a year or two and then recommended additional changes as a Step 2. He asked if they would support that approach or if the thought was to get there are quickly as possible. Council Liaison Zerby stated that this complicated and noted that the make-up of the Council has changed over the years. He stated that the SCEC sort of ended up in a situation where there was lack of ownership and the City stepped in and have slowly taken the steps to take more of the management from the seniors. He stated that the motivation in the beginning was to just do this for the seniors because they are valuable members of the community and this is a way to keep them engaged and happy. He stated that they decided to make some investments into the building in order to expand to other uses. He explained that he has only been on the Council for about three months this time around and does not get the feeling that this Council has a driving need for it to break even. He stated that breaking even had been mentioned as something they would like to achieve, but did not believe there was a timeframe tied to that sentiment. He stated that he would suggest that the City keep the SCEC going, make some investments, and get it where it needs to be to operate, and work towards the goal of breaking even. PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 5 OF 7 Chair Hirner stated that he stated that he also agreed with the statements already made that the current designations are overly complicated, for example, the non-local non-profit designation. He stated that he was not opposed to the current discount rates but would suggest that instead of basing the non-profit rate on the resident or non-resident that it just be the higher non-resident rate. He stated that he also agreed that the current rates are a bit low and believes that there is room for an overall increase. He explained that he would like it to be simple and just have rates for resident, non-resident, and non-profit. Commissioner DiGruttolo asked if the rates were adjusted annually for inflation. Park and Recreation Director Crossfield reminded the Commission that she has been with the City for less than a year. She explained that she had increased the rates slightly about a month after she began work in the City and noted that she believes all the rates stayed pretty flat during Covid. She stated that prior to that time, her understanding was that staff took a look at rates every few years. Chair Hirner stated that he does not recall ever talking about the rates while he has served on the Park Commission which is about five years and noted that he believed those conversations happened at a staff level. Park and Recreation Director Crossfield agreed and noted that if you read through the description of the Park Commission duties it would not fall under their duties but she was looking to get more public input on possible changes. Commissioner Wenner stated that she felt it would be good for the Park Commission to know what percentage of the population of Shorewood was actually using the facility. She stated that she did not think they should be spending more, percentage wise, of taxpayer dollars on something that taxpayers are not even using. She stated that she would like to make sure that the proportionality of this is correct and has been looked at it and feel it aligns with the City’s values. Park and Recreation Director Crossfield noted that they did not have software in the past and now they do, so they should be able to gather that type of information in the future. She noted that what she has seen is that the usage does seem to be a majority of residents. She explained that she was not proposing any changes to the senior rental situation, at the moment, but noted that with another frequent renter, there is sort of a handshake agreement. She stated that this business rents the building and has a special reduced rate but explained that they know that their rate will be changing sometime in the next year. She explained that she was not looking for a specific motion tonight but just wanted Commission feedback and guidance before she brings this to the Council. Commissioner Garske stated that he thinks a 20% discount for residents is a great idea and would like to see the discount for non-profits be somewhere between 40-50%. He reiterated that he would strongly recommend taking this discount from the non-resident rate,as the baseline. 5. OLD BUSINESS 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 6 OF 7 Council Liaison Zerby reviewed the discussions and actions from the recent City Council meeting. B. Staff Park and Recreation Director Crossfield stated that Oktoberfest was held on September 30, 2023. She thanked everyone who was able to either participate or volunteer for the event. She stated that there were about 400 in attendance which was a great turn out and noted that they received a lot of positive feedback. She stated that the Rotary Club and Legion also had about 2,000 people in attendance at their festivities and were able to raise a significant amount of money for the Hendrickson Foundation. She stated that she believed an event summary would be presented to the City Council in the future. Chair Hirner noted that there was a buckthorn presentation that took place last week that he and Commissioner Wenner had attended. Commissioner Wenner stated that the presentation was led by Public Works Director Morreim and noted that he had reviewed the $50,000 DNR grant that the City received in 2021 for removal of buckthorn from Freeman Park. She noted that they had learned that the project was delayed due to citizen concerns with pesticide usage. She stated that they were waiting for the IPM report which was finished in 2022 and explained that they were now at the point where the work needed to be completed by June 30, 2024 in order to receive the grant funds. She stated that she believes that they are looking at contractors to complete the work this fall. She reviewed the area for the treatment and noted that she believes the handouts with this information were available in the City Hall lobby. She explained that the process would involve stacking the cut buckthorn in areas of the park which would then be burned by Public Works under the supervision of the Fire Department sometime over the following winter. She noted that there were about 15-20 residents in attendance at the presentation and shared some of the comments and concerns that were raised by those individuals. She stated that there was some discussion about creating a volunteer group of some sort to address the buckthorn issues but City Administrator Nevinski had expressed concerns with potential liability issues. She explained that she was a Master Naturalist and Tree Care Advisor and offered to look into some type of situation where was a citizen commission working group of some sort. She stated that this group of residents really want their voices to be heard. Council Liaison Zerby stated that he believes the City used some funding from the Friends of the Mississippi River to help cover the costs for the goats they used in the park. He stated that there used to be volunteer gardeners for the parks in the past, so he was a bit confused on why City Administrator Nevinski would be concerned about a possible liability issue in this instance. Chair Hirner noted that he believed the concerns were related to use of power tools. He stated that they had a very lively discussion on this issue and believes that others have utilized volunteer services where they have signed a waiver. He stated that the Council and the City Attorney will have to look at this and see what is required for something like that to be put into place. Commissioner DiGruttolo asked if this grant was renewable or if the City could ask for an extension since they were delayed in their implementation. She expressed concern that meeting the original deadline may involve rushing and doing a terrible job. Chair Hirner stated that the answer to both questions was ‘no’. PARK COMMISSION MINUTES TUESDAY, OCTOBER 24, 2023 PAGE 7 OF 7 Commissioner Wenner noted that it was not renewable, but it is an annual grant, so the City intends to apply again. Chair Hirner noted that they discussed the goat usage at the presentation and were told that goats are a good maintenance option but not necessarily a treatment option. Commissioner Wenner noted that the problem with goat usage is that while they do a good job of taking care of getting rid of the small seedling buckthorn, they also end up wiping out the other native plants as well. She stated that she has had experience working with spraying of the plants in Minnetonka and feels they are safe and effective, but noted that idea was met with a lot of resistance. She stated that there was discussion about having a follow up meeting on IPM and another meeting where they discussed trees. She stated that there was a question asked by the public about how the Park Commission was overseeing management of the IPM program. She suggested that the Commission address that issue next month. She noted that she would be willing to speak as a tree care advisor to discuss Tree Management. Park and Recreation Director Crossfield noted that Public Works Director Morreim oversees the budget for trees and has been working on the tree inventory so he would need to be involved in that discussion. She noted that she believes he had planned to bring the IPM issue forward for discussion in January of 2024. 7. ADJOURN Garske moved to adjourn the Park Commission Meeting of October 24, 2023 at 8:15 p.m. Czerwonka seconded the motion. Motion carried 5-0. Park Commission Meeting Item Title/Subject:2023IPMUpdate Item Meeting Date: January 9, 2024 4A Prepared by: Matt Morreim, PW Director Attachments:2023IPMWorkplan Background: Staff discussed the integrated pest management (IPM) and the draft IPM workplan at the council retreat in February 2023. At that time, council directed staff to obtain resident feedback on IPM activities and proposed workplan. The city hosted an open house on April 19, 2023 where city staff discussed the draft 2023 Integrated Pest Management (IPM) Workplan Council approved the workplan in late April, 2023. The 2023 workplan has the longterm goal of providing highquality, wellmaintained parks, fields and amenities in Shorewood that meet community expectations in an environmentally conscious manner. Following approval, public works staff were tasked with implementing and ƭǒƦĻƩǝźƭźƓŭ ƷŷĻ Lta ǞƚƩƉƦƌğƓ͵ {ƷğŅŅ͸ƭ ŭƚğƌƭ ğƩĻ to maintain public areas with the following guidance by IPM Institute: Pesticide free or fully organic treatments focusing on improving soil conditions are preferred. Chemicals labeled by the EPA with signal word DANGER that indicate high toxicity are prohibited. Chemicals labeled by the EPA with signal word WARNING that indicate moderate toxicity may be used in a targeted manner. Update: 1. Athletic field maintenance a. Note: Baseball fields at Freeman Park and Cathcart Park are maintained by Minnetonka Baseball Association. b. !ĻƩğƷźƚƓ ƚŅ ğƷŷƌĻƷźĭ ŅźĻƌķƭ Α CƩĻĻƒğƓ ğƓķ ağƓƚƩ tğƩƉƭ i. Softball fields at Freeman and Manor Parks were aerated in June, 2023. Work was contracted through Minnetonka Baseball Association. ii. Future Considerations: o Include additional park areas with a priority on athletic field areas (i.e. soccer fields at Freeman Park) o Include overseeding when feasible. o Research cost effective methods of aerating larger areas with rental or purchased aeration equipment. c. Utilized contractor for turf treatments on athletic fields at Freeman, Cathcart and Manor Parks. i. Turf treatments began in May and were completed every 46 weeks through the growing season. ii. Treatments included: o Broad application fertilizer. 3606 and 2003. Caution level. o Spot spray application of weeds using Turflon. Caution level. o Additional treatments of warning track areas using vinegar/soap mixture. iii. Future considerations: o Review treatments and consider alternatives if necessary. o Include soccer field areas at Freeman Park. 2. Manor Park Pond a. Pond treatments occurred midsummer and fall with the goal of reducing algae and phosphorus in the pond. b. Treatments included: i. Mizzen algaecide (copper sulfide) for algae removal. Caution level ii. SparKlear for muck elimination. No advisory, natural product. iii. PhosControl (Alum) for reducing algae and phosphorus in the pond. Treatments are typically 2 times per year, spring and fall. 2023 had one treatment in the fall. Danger level. 3. Freeman Park Buckthorn Removal a. City staff solicited quotes from 3 vendors for the buckthorn removal project. b. City staff hosted a resident meeting on October 14, 2023 to discuss the buckthorn removal project and solicate feedback from residents and park users. c. Council approved Prairie Restoration for the buckthorn removal project. It is nd anticipated to begin the week of January 22. Localized and general communication will occur the week prior to work beginning. 4.General Weed Abatement a. General weed abatement are weeds that grow along trails, sidewalks and in park areas that are not athletic fields. b. Public works committed to not treating weeds along sidewalks and trails. Weed removal was done by hand using a weed whip or lawnmower. c. Smaller areas (i.e. Badger Park landscaping areas) with weeds were maintained by hand by public works staff and contractors. d. Larger areas (Minnetonka County Club) with weeds were generally unmaintained outside of the trail area. The city is looking for options to effectively and efficiently maintain weeds and invasive species (Canadian thistle) in these areas in the future. 5.Emerald Ash Borer (EAB) a. City staff met with Davey Resource GroǒƦͲ ƷŷĻ ĭźƷǤ͸ƭ ŅƚƩĻƭƷĻƩͲ Ʒƚ źƓƭƦĻĭƷ ŷźŭŷpriority ğƭŷ ƷƩĻĻƭ ƌƚĭğƷĻķ źƓ ƷŷĻ ĭźƷǤ͸ƭ ƦğƩƉƭ͵ b. Staff provided a recommendation to council on September 25, 2023 to inject high priority on a 3year cycle to extend the life of a select number of high value trees. Council approved the recommendation to move forward with EAB injections. c. Davey Resource Group injected ash trees in Manor, Silverwood and Cathcart Parks on September 27, 2023. Treatment included: i. Direct injection of TREEage R10. Warning level. 10%Gymnocladusdioicus Kentucky coffeetree Juglansnigra Black walnut ͷ\[ğĭźƓźğƷğ͸ 10%Quercusmacrocarpa Bur oak 10%Quercusrubra Northern red oak Tiliaamericana!ƒĻƩźĭğƓ ƌźƓķĻƓ ͷwĻķƒƚƓķ͸ Tiliacordata Littleleaf linden ͷDƩĻĻƓƭƦźƩĻ͸ ͷtƩźƓĭĻƷƚƓ͸ 5%Ulmusamericana American elm ͷğƌƌĻǤ CƚƩŭĻ͸ MediumTrees:31to45FeetinHeightatMaturity ScientificNameCommonNameCultivar Aesculusglabra Ohio buckeye Betulapendula European white birch Gleditsiatriacanthosvar.inermis Thornless honeylocust ͷLƒƦĻƩźğƌ͸ 10%Ostryavirginiana American hophornbeam Phellodendronamurense Amur corktree Prunusmaackii Amur chokecherry SmallTrees:15to30FeetinHeightatMaturity ScientificNameCommonNameCultivar Acerginnala Amur maple Acergrandidentatum Bigtooth maple Acertataricum Tatarian maple Crataegusambigua Russian hawthorn 5%Crataeguscrusgallivar.inermis Thornless cockspur hawthorn ͷ/ƩǒƭğķĻƩ͸ Crataegusviridis DƩĻĻƓ ŷğǞƷŷƚƩƓ ͷ‘źƓƷĻƩ YźƓŭ͸ ͷ/ĻƓƷĻƓƓźğƌ͸Ͳ͸5ğǝźķ͸ ͷIğƩǝĻƭƷ Dƚƌķ͸ Malusspp.Crabapple spp. ͷağķƚƓƓğ͸ͲͷtƩğźƩźŅźƩĻ͸ ͷ{ƦƩźƓŭ {ƓƚǞ͸ Prunuscerasifera/ŷĻƩƩǤ Ʀƌǒƒ ͷbĻǞƦƚƩƷ͸ Prunusnigra Canada plum ͷtƩźƓĭĻƭƭ YğǤ͸ 5%Prunusvirginiana/ƚƒƒƚƓ ĭŷƚƉĻĭŷĻƩƩǤ ͷ/ğƓğķğ wĻķ͸ Syringareticulata Japanese tree lilac ͷLǝƚƩǤ {źƌƉ͸ At this time, coniferous trees are not recommended as one of the main goals is to provide tree canopy across the park areas. Additionally, maple species of trees are not recommended due to ƷŷĻ ĭźƷǤ͸ƭ ŷźŭŷĻƩ ƚŅ ƒğƦƌĻ ƭƦĻĭźĻƭ ğĭƩƚƭƭ ƷŷĻ ĭźty. In general, it is recommended that no one species of tree exceed 20% of total tree population. In 2017, maple accounted for approximately 25% of trees. NextSteps: The next steps for tree replacement are: 1.{ĻƌĻĭƷźƚƓ ğƓķ ƚƩķĻƩźƓŭ ƚŅ ƷƩĻĻƭ Α ‘źƓƷĻƩΉ{ƦƩźƓŭ ЋЉЋЍ 2.tƌğĭĻƒĻƓƷ ƦƌğƓ Α ‘źƓƷĻƩΉ{ƦƩźƓŭ ЋЉЋЍ 3.tƌğƓƷźƓŭ ƚŅ ƓĻǞ ƷƩĻĻƭ Α {ǒƒƒĻƩΉCğƌƌ ЋЉЋЍ 4.Future consideration of tree plan and futuƩĻ ƷƩĻĻ ƦǒƩĭŷğƭĻƭ Α {ƦƩźƓŭ ЋЉЋЍ͵ ‘ƚǒƌķ ƌƚƚƉ to council and parks commission for future direction Park Commission Meeting Item Title/Subject:TreeReplacement2024 Item Meeting Date: January 9, 2024 Prepared by: Matt Morreim, PW Director Attachments:n/a Background: ŷĻ /źƷǤ ƚŅ {ŷƚƩĻǞƚƚķ ŷğƭ ğ ƭźŭƓźŅźĭğƓƷ ğƒƚǒƓƷ ƚŅ ŷźŭŷ ǝğƌǒĻ ƌğƩŭĻ ƷƩĻĻƭ źƓ ƷŷĻ /źƷǤ͸ƭ ƦğƩƉƭ ğƓķ recreational areas. A large portion of these trees are ash trees. Currently, the city treats high impact ash trees in park areas and does not have plans to immediately remove ash trees that are healthy and uninfected. The city anticipates the need to plant new trees to replace the ğŭźƓŭ ğƓķ ķǤźƓŭ ƷƩĻĻƭ źƓ ƷŷĻ /źƷǤ͸ƭ ƦğƩƉƭ͵ !ƭ a result, public works asked council for $10k for new trees in park areas. Options: ƦƚƓ ƩĻƨǒĻƭƷͲ 5ğǝĻǤͲ ƷŷĻ ĭźƷǤ͸ƭ ĭƚƓƷƩğĭƷƚƩ ŅƚƩĻƭƷĻƩͲ ƦƩƚǝźķĻķ ƷƩĻĻ ƭƦĻĭźĻƭ ƩĻĭƚƒƒĻƓķğƷźƚƓ͵ Below are their recommendations: From Davey: Proper landscaping and tree planting are critical components of the atmosphere, livability, and Ļĭƚƌƚŭźĭğƌ ƨǒğƌźƷǤ ƚŅ ğ ĭƚƒƒǒƓźƷǤ͸ƭ ǒƩĬğƓ ŅƚƩĻst. The tree species listed below have been evaluated for factors such as size, disease and pest resistance, seed or fruit set, and availability. The following list is offered to assist all relevant community personnel in selecting appropriate tree species. These trees have been selected because of their aesthetic and functional characteristics and their ability to thrive in the soil and climate conditions throughout Zone 4 on the USDA Plant Hardiness Zone Map. Deciduous Trees LargeTrees:Greaterthan45FeetinHeightatMaturity ScientificNameCommonNameCultivar ͷ/ƌĻǝĻƌğƓķ͸ Acerplatanoides Norway maple ͷ9ƒĻƩğƌķ vǒĻĻƓ͸ ͷ{ǒƒƒĻƩƭŷğķĻ͸ Acerrubrum wĻķ ƒğƦƌĻ ͷwĻķ {ǒƓƭĻƷ͸ Betulapapyrifera Paper birch 5%Catalpaspeciosa Northern catalpa 20%Celtisoccidentalis Common hackberry ͷtƩğźƩźĻ tƩźķĻ͸ Ginkobiloba Ginkoͷ!ǒƷǒƒƓDƚƌķ͸ ͷ{ŷğķĻƒğƭƷĻƩ͸ 20%Gleditsiatriacanthosvar.inermis Thornless honeylocust ͷ{ƉǤƌźƓĻ͸ 10%Gymnocladusdioicus Kentucky coffeetree Juglansnigra Black walnut ͷ\[ğĭźƓźğƷğ͸ 10%Quercusmacrocarpa Bur oak 10%Quercusrubra Northern red oak Tiliaamericana!ƒĻƩźĭğƓ ƌźƓķĻƓ ͷwĻķƒƚƓķ͸ Tiliacordata Littleleaf linden ͷDƩĻĻƓƭƦźƩĻ͸ ͷtƩźƓĭĻƷƚƓ͸ 5%Ulmusamericana American elm ͷğƌƌĻǤ CƚƩŭĻ͸ MediumTrees:31to45FeetinHeightatMaturity ScientificNameCommonNameCultivar Aesculusglabra Ohio buckeye Betulapendula European white birch Gleditsiatriacanthosvar.inermis Thornless honeylocust ͷLƒƦĻƩźğƌ͸ 10%Ostryavirginiana American hophornbeam Phellodendronamurense Amur corktree Prunusmaackii Amur chokecherry SmallTrees:15to30FeetinHeightatMaturity ScientificNameCommonNameCultivar Acerginnala Amur maple Acergrandidentatum Bigtooth maple Acertataricum Tatarian maple Crataegusambigua Russian hawthorn 5%Crataeguscrusgallivar.inermis Thornless cockspur hawthorn ͷ/ƩǒƭğķĻƩ͸ Crataegusviridis DƩĻĻƓ ŷğǞƷŷƚƩƓ ͷ‘źƓƷĻƩ YźƓŭ͸ ͷ/ĻƓƷĻƓƓźğƌ͸Ͳ͸5ğǝźķ͸ ͷIğƩǝĻƭƷ Dƚƌķ͸ Malusspp.Crabapple spp. ͷağķƚƓƓğ͸ͲͷtƩğźƩźŅźƩĻ͸ ͷ{ƦƩźƓŭ {ƓƚǞ͸ Prunuscerasifera/ŷĻƩƩǤ Ʀƌǒƒ ͷbĻǞƦƚƩƷ͸ Prunusnigra Canada plum ͷtƩźƓĭĻƭƭ YğǤ͸ 5%Prunusvirginiana/ƚƒƒƚƓ ĭŷƚƉĻĭŷĻƩƩǤ ͷ/ğƓğķğ wĻķ͸ Syringareticulata Japanese tree lilac ͷLǝƚƩǤ {źƌƉ͸ At this time, coniferous trees are not recommended as one of the main goals is to provide tree canopy across the park areas. Additionally, maple species of trees are not recommended due to ƷŷĻ ĭźƷǤ͸ƭ ŷźŭŷĻƩ ƚŅ ƒğƦƌĻ ƭƦĻĭźĻƭ ğĭƩƚƭƭ ƷŷĻ ĭźty. In general, it is recommended that no one species of tree exceed 20% of total tree population. In 2017, maple accounted for approximately 25% of trees. NextSteps: The next steps for tree replacement are: 1.{ĻƌĻĭƷźƚƓ ğƓķ ƚƩķĻƩźƓŭ ƚŅ ƷƩĻĻƭ Α ‘źƓƷĻƩΉ{ƦƩźƓŭ ЋЉЋЍ 2.tƌğĭĻƒĻƓƷ ƦƌğƓ Α ‘źƓƷĻƩΉ{ƦƩźƓŭ ЋЉЋЍ 3.tƌğƓƷźƓŭ ƚŅ ƓĻǞ ƷƩĻĻƭ Α {ǒƒƒĻƩΉCğƌƌ ЋЉЋЍ 4.Future consideration of tree plan and futuƩĻ ƷƩĻĻ ƦǒƩĭŷğƭĻƭ Α {ƦƩźƓŭ ЋЉЋЍ͵ ‘ƚǒƌķ ƌƚƚƉ to council and parks commission for future direction Park Commission Meeting Item Title/Subject:BuckthornUpdate Item Meeting Date: January 9, 2024 4C Prepared by: Matt Morreim, PW Director Attachments:Councilmemoandattachments City council approved the buckthorn removal project at the November 27, 2023 council meeting. See attached. Since council approval, the city has been in contact with Prairie Restorations regarding a start nd date. At this time, it is anticipated to begin the week of January 22. The project should last approximately 2 weeks. There will be local and general communication the week prior work beginning. As discussed with council, staff is open to creating an invasive species management plan that would include buckthorn, Canadian thistle and other invasive species affecting Shorewood. Staff would look to the council and parks commission for future direction and goals with invasive species management.