052200 CC Reg Min
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 22, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:05 P.M.
A. Roll Call
Present: Mayor Love, Councilmembers Lizee, Stover, and Zerby; Dionne Benson, of
Larkin, Hoffman, Daly, and Lindgren LTD., sitting in for Attorney Keane;
Planning Director Nielsen; and Public Works Director/Engineer Brown
Absent: Councilmember Garfunkel
B. Review Agenda
Mayor Love read the agenda for the meeting. Director Nielsen requested two items be added to the
agenda. First, add Item 7B, Making a Permanent Appointment for Don Swandby, as the Liquor Manager.
Second, Add Item 7C, A Resolution for a Conditional Use Licensing Agreement for the Year 2000 for
Parcel Level Mapping with Hennepin County.
Lizee moved, Zerby seconded, approving the agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of May 8, 2000
Lizee moved, Stover seconded, approving the City Council Regular Meeting Minutes of May 8,
2000, as amended on Page 4, Paragraph 1, Sentence 2, change "within fifty feet of the matter to be
burned," to "within rIfty feet of any structure."
3. CONSENT AGENDA
Stover moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. A Motion Adopting RESOLUTION NO. 00-048, "A Resolution Approving
Intoxicating Liquor License On-Sale Intoxicating Liquor & Special Sunday Sales -
Minnetonka Country Club."
B. A Motion Adopting RESOLUTION NO. 00-049. "A Resolution Approving
Intoxicating Liquor License Sunday and Club for the American Legion Post #259."
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CITY COUNCIL REGULAR MEETING MINUTES- MAY 22, 2000
Page 2 of6
C.
A Motion Approving a Party Registration and Permit Request for a Block Party on
June 9, 2000, from 6:00 - 10:00 P.M. for Susan Ewald, 27905 Noble Road Cul-de-
sac Area.
D. A Motion Adopting ORDINANCE NO. 363, "An Ordinance Amending Chapter 702
of the Shorewood City Code Relating to Horse Stable Permit Fees."
E. A Motion to Approving an Agreement with Lake Restoration, Inc. for 2000
Inspection Program of Christmas Lake.
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor.
5. PARKS - Report by Representative
A. Report on Park Commission Meeting Held May 9, 2000
Commissioner Puzak reported on the matters considered and actions taken at the May 9, 2000, meeting of
the Park Commission (as detailed in the minutes of that meeting).
6. PLANNING -Report by Representative
Commissioner Bailey reported on the matters considered and actions taken at the May 16, 2000, meeting
of the Planning Commission (as detailed in the minutes of that meeting).
A. A Motion to Adopt a Resolution Approving the Final Plat for Country Club
Meadows and Authorizing Execution of a Development Agreement
Director Nielsen updated the Council on this matter. He noted there had been one change from the
preliminary plat in that the outlot had been removed on the final plat. With that change, the final plat
still remains consistent with the preliminary plat previously approved.
A development agreement had been drawn up including provisions for park dedication, wetland
protection, and water charges. Director Nielsen noted a petition had been submitted requesting one half
the water charges be assessed to the lots, and the other half being paid as part of the final plat
requirements.
Engineer Brown explained the plat had been reviewed in great detail with regard to the issues of
alignment of the roadway and drainage. He happily reported the applicant's engineer had realigned the
roadway to incorporate the 25 mph design speed.
Engineer Brown also noted the residents in the area had been concerned with drainage patterns
surrounding this property. He explained he met with the neighbors to reassure the neighbors that the
drainage pattern between Smithtown Road and the pond will be maintained with this plat. He also added
the applicant's engineer did a great job of balancing the drainage issues on this project.
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CITY COUNCIL REGULAR MEETING MINUTES- MAY 22, 2000
Page 3 of 6
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Also, Engineer Brown stated there are a number of conditions recommended as part of final plat
approval. They are as follows:
1. Plans and specifications shall be completed by the applicant's registered professional
engineer in accordance with the City Engineer's review and approval for construction of
the grading, drainage, and public improvements for the project.
2. The grading plan shall be revised to include a drainage swale or storm sewer system that
provides positive drainage from the north pond to the south pond.
3. All ponds shall be designed and denoted with an emergency overflow elevation.
4. All building floor elevations shall maintain a 4.0-foot vertical separation from observed
groundwater elevations.
5. The cross culvert on Smithtown Road shall be replaced with an 18-inch diameter
reinforced concrete pipe as part of the project.
6. The applicant's engineer shall provide a detour route and signing plan as part of the
plans and specifications review process. Said plan shall include provisions for a 3-
weekday advance warning of the proposed detour.
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Engineer Brown noted he had explained to the applicant's engineer, Scott Dahlke of Quality Site Design,
that the detour route plan needed to be in place before beginning of construction. The improvements
needed as part of this plat will require Smithtown to be detoured. He also noted the Minnehaha Creek
Watershed District had approved the Grading, Drainage and Erosion Control Plans for this project.
Councilmember Lizee questioned the anticipated length of time Smithtown Road would need to be
closed for this project. Engineer Brown stated he believed it to be at least two days.
Also in question by Councilmember Lizee, was the matter of proposed lighting for the project. The
project engineer, Scott Dahlke, then questioned the responsibility of this issue. Engineer Brown
explained it is the developer's responsibility to provide this plan. Also, Engineer Brown questioned
Director Nielsen if a lighting plan had been submitted to the Planning Commission as part of the
preliminary plat approval process. Director Nielsen reported no lighting plan had been submitted and
this issue of lighting would require a public hearing on the matter so that neighbors within five hundred
feet could be notified as per City policy. He stated this lighting plan needed to be in writing from the
developer.
Councilmember Stover stated she believed this lighting plan needed to be part of the final development
plan. Director Nielsen stated this was true, however, he was not sure it was necessary to delay final
approval for this lighting plan.
Councilmember Lizee asked whether non-phosphorus fertilizers had been recommended. Director
Nielsen responded it was part of the recommendations from the Watershed District.
Councilmember Lizee questioned the name of the proposed street. Scott Dahlke responded the actual
street name had not been checked by the County. Councilmember Lizee noted there is another street
. with the same name within a mile from the proposed development and suggested changing the name in
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CITY COUNCIL REGULAR MEETING MINUTES- MAY 22, 2000
Page 4 of6
the proposed development. Engineer Brown also noted it would be wise to change the name from a
public safety standpoint, so that emergency vehicles would not be confused in trying to locate the
property.
Lizee moved, Zerby seconded, adopting RESOLUTION NO. 00-050, "A Resolution Approving the
Final Plat for Country Club Meadows and Authorizing Execution of a Development Agreement for
Country Club Meadows." Motion passed 4/0.
B. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Accessory
Space in Excess of 1200 Square Feet
Applicant: Robert and Mary Fayfield
Location: 6005 Christmas Lake Road
Stover moved, Lizee seconded, adopting RESOLUTION NO. 00-051, "A Resolution Approving a
Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet for Robert and Mary
Fayfield, 6005 Christmas Lake Road." Motion passed 4/0.
7. GENERAL
A. Motion to Adopt a Resolution Approving Election Judge Compensation Rates
Director Nielsen stated staff believed election judges for the City were deserving of a increase in
compensation rates. He also stated election judges put in long hours for important work and believed the
rates would now be comparable with that of other cities.
Stover moved, Zerby seconded, adopting RESOLUTION NO. 00-052, "A Resolution Approving
Election Judge Compensation Rates." Motion passed 4/0.
B. Appointment of Don Swandby to Liquor Manager
Director Nielsen reported on this matter noting the Liquor Committee believed Mr. Swandby had been
doing a very good job in this position.
Zerby moved, Stover seconded, approving permanent appointment of Don Swandby to the position
of Liquor Store Manager, and making retroactive payment of this position to December 13, 1999.
Motion passed 4/0.
C. A Motion to Adopt a Resolution Authorizing the Mayor and City Administrator to
Execute a Non-Disclosure Agreement with Hennepin County
Stover moved, Lizee seconded, adopting RESOLUTION NO. 00-053, "A Resolution Authorizing
the Mayor and City Administrator to Execute a Non-Disclosure Agreement with Hennepin
County." Motion passed 4/0.
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CITY COUNCIL REGULAR MEETING MINUTES- MAY 22, 2000 .
Page 5 of6
8.
ENGINEERING/PUBLIC WORKS
A. A Motion to Adopt a Resolution Accepting Bids and A warding a Contract for the
Vine Hill /Covington Road Project
Engineer Brown was very pleased to report the bid was lower than the proposed engineer's estimated bid
for this project. He also noted Hardrives has done a number of projects with the City and has been found
to be a very reputable contractor.
Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 00-054, "A Resolution Accepting Bids
and A warding a Contract for the Vine Hill /Covington Road Project." Motion passed 4/0.
9. REPORTS
A. Administrator & Staff
1. Gideon Glen
Director Nielsen reported the City is still working with four potential appraisers to find one able to
appraise this property. He noted appraisers are very busy this time of year and hopefully one will be
available by the June 12,2000, Regular City Council Meeting.
2. Skate Park
Director Nielsen explained modifications to the sketch plan were being made to the proposed Skate Park,
and the Park Commission would be reviewing those on May 23, 2000, at the Park Commission Meeting.
3. Freeman Park Multipurpose Building
Engineer Brown reported bids are due on this project within the next two weeks.
4. Report on May 9, 2000 Meeting With Residents Regarding Proposed House
Burning on Island View Road
Director Nielsen reported the Fire Department had decided not to proceed with the scheduled burn in this
neighborhood, as they believed the residents' concerns were valid. The City will be working with the
Fire Department to enhance the current notification procedure for proposed house burnings.
Mayor Love also noted the scheduled dialogue between City residents and the Fire Department did not
take place. The Fire Department made the decision not to proceed with the burn prior to the scheduled
informational meeting.
5. Status of Search Firm search
There are three firms to submit proposals by June 1,2000. These proposals will need to be reviewed in a
work session format on June 12,2000.
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CITY COUNCIL REGULAR MEETING MINUTES- MAY 22, 2000
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6. Annual Appreciation Party
. Director Nielsen will report on this matter at the June 12,2000, Regular City Council Meeting.
B. Mayor & City Council
Director Nielsen reported on the demolition project scheduled for 4812 Femcroft Drive. He noted the
property owner had been given three additional months by the City to begin demolition of the property.
When this was not completed, the City began proceeding with enforcement of the court order for
demolition. At the request of the Court, another hearing was scheduled with the property owner. The
property owner was not present at the hearing and thus, the demolition will be taking place this week.
Councilmember Zerby requested an update on the status of the visioning process. Proposals should be
available sometime in early July, 2000.
Director Nielsen reported, in response to Councilmember Zerby's question, the billboard matter on
County Road 19 is being handled through the League of Cities Insurance Trust.
Mayor Love reported the five cities have a verbal agreement related to the Joint Powers Agreement. He
noted there will be a Joint Powers Agreement; it is just a matter of what cities will be part of the
Agreement. The next meeting for the Fire Department Review Committee will be May 31, 2000.
10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS
Lizee moved, Zerby seconded, adjourning the Regular City Council Meeting at 7:52 P.M. subject
to the approval of claims. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor