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04-09-24 Park Comm Agenda Packet CITY OF SHOREWOOD5755 COUNTRY CLUB RD PARK COMMISSION MEETINGSHOREWOOD CITY HALL TUESDAY APRIL 9, 2024 7:00 PM AG ENDA 1.CONVENE PARK COMMISSION MEETING A.Ro ll Call Hirner ( )____ DiGruttolo ( )____ Garske ( )____ Wenner ( )____ Bahneman ( )____ Council Liaison Maddy (Jan-June) Council Liaison Callies(July-Dec) Welcome to New Commissioner Mary Bahneman B.Review Agenda 2.APPROVAL OF MINUTES A.Minutes from March 12, 2024 Meeting 3.MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, that is not on tonight's agenda, but related to the governance of the City of Shorewood, to the attention of the Commission. In providing this limited public forum, the City of Shorewood expects respectful participation. We encourage all speakers to be courteous in their language and behavior, and to confine their remarks to those facts that are relevant to the question or matter under discussion. Please make your comments from the podium and identify yourself by your first and last name and your address for the record. Please limit your comments to three minutes. No discussion or action will be taken by the Commission on this matter. The Commission may request the issue be forwarded to the City Council or to staff to prepare a report and place it on the next agenda. 4.NEW BUSINESS A.Commissioner Assignment for Council Meetings 5.OLD BUSINESS A.2024 Work Plan 6.STAFF AND LIAISON REPORTS/UPDATES A.City Council B.Staff 7.ADJOURN Item 2A CITY OF SHOREWOOD5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY,MARCH 12, 2024 7:00P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Dibjs!Ijsofsdpowfofe!uif!nffujoh!bu!8;14!q/n/ !! A.Roll Call Qsftfou;!Dibjs!Ijsofs-Dpnnjttjpofst!Hbstlf-!Xfoofs-boeEjHsvuupmp< Djuz!Dpvodjm!MjbjtpoNbeez<Djuz!Benjojtusbups!Ofwjotlj !!Bctfou;Dpnnjttjpofs!Cbiofnbo Dibjs!Ijsofs!fyqmbjofe!uibu!uif!Dpnnjttjpo!xpvme!pggjdjbm!xfmdpnf!jodpnjoh!Dpnnjttjpofs! Nbsz!Cbiofnboup!uif!ofyu!nffujoh!tjodf!xbt!jmm!boe!vobcmf!up!buufoe!upojhiu“t!nffujoh/! B.Review Agenda DiGruttolo moved to approve the agenda as written. Wennerseconded the motion. Motion carried 4-0. 2.APPROVAL OF MINUTES A.Park Commission Meeting Minutes of February 13,2024 Dpnnjttjpofs!Xfoofs!sfgfsfodfe!qbhf!8!boe!btlfe!jg!Dpnnjttjpofs!EjHsvuupmp!xbt!ubmljoh! bcpvu!b!xpsl!tfttjpo!ps!b!kpjou!tfttjpo!xjui!uif!Djuz!Dpvodjm/! Dpnnjttjpofs!EjHsvuupmp!fyqmbjofe!uibu!ifs!jefb!xbt!gps!b!kpjou!xpsl!tfttjpo!xjui!uif!Djuz! Dpvodjm/! Dpnnjttjpofs!Xfoofs!tvhhftufe!uibu!uijt!cf!dmbsjgjfe!uibu!uif!joufou!xpvme!cf!gps!uif!kpjou!xpsl! tfttjpo!up!cf!ifme!xjui!uif!Djuz!Dpvodjm/!! Wenner moved to approve the minutes of the February 13,2024meeting as amended. DiGruttoloseconded the motion. Motion carried 4-0. 3.MATTERS FROM THE FLOOR Cbssz!Cspxo-!7161!Cvsmxppe!Dpvsu-!fyqmbjofe!uibu!if!ibt!cffo!tqfbljoh!up!uif!Djuz!Dpvodjm!gps! b!gfx!npouit!boe!ibe!hjwfo!xibu!if!gfmu!xbt!bo!jnqpsubou!qsftfoubujpo!bu!b!nffujoh!jo!Kbovbsz/!! If!tubufe!uibu!if!eje!opu!cfmjfwf!bozpof!po!uif!Qbsl!Dpnnjttjpo!ibe!buufoefe!uibu!nffujoh!tp! if!xboufe!up!sfqfbu!uif!jogpsnbujpo!if!ibe!tibsfe!bu!uif!Djuz!Dpvodjm!nffujoh!jo!Kbovbsz/!!Ns/! Cspxo!sfqfbufe!uif!tubufnfou!if!ibe!tibsfe!xjui!uif!Djuz!Dpvodjm!po!Kbovbsz!33-!3135-!bt! gpmmpxt;!!’Uijt!xbt!uif!gjgui!ujnf!if!ibt!cffo!cfgpsf!uif!Dpvodjm!tqfbljoh!po!cvdluipso!jo!Gsffnbo! Qbsl!boe!uif!ifbmui!fggfdut!pg!mbshf!tdbmf!gpmjbhf!tqsbzjoh/!If!tubufe!uibu!pwfs!uif!qbtu!npoui-!if! ibt!cffo!jo!upvdi!xjui!sftfbsdifst!bu!uif!EOS-!Njttjttjqqj!Wbmmfz!Dpotfswbupsz-!Qspgfttps!Njlf! 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NEW BUSINESS A.Elect Chair and Vice-Chair Dpnnjttjpofs!Xfoofs!tubufe!uibu!tif!xpvme!mjlf!up!cf!dpotjefsfe!gps!uif!Dibjs!qptjujpo/! Garske movedto appoint Commissioner Wenner to serve as Chair of the Park Commission for 2024. DiGrutolloseconded the motion. Motion carried 4-0. Dpnnjttjpofs!Hbstlf!tubufe!uibu!if!xpvme!cf!joufsftufe!jo!tfswjoh!bt!Wjdf.Dibjs/! Wenner moved to appoint Commissioner Garske to serve as Vice-Chair of the Park Commission for 2024.DiGruttoloseconded the motion. Motion carried 4-0. B.2024 Work Plan and Schedule Dibjs!Ijsofs!sfwjfxfe!uif!qspqptfe!esbgu!3135!tdifevmf!pg!uif!xpsl!qmbo!gps!uif!Qbsl! Dpnnjttjpo/ Djuz!Benjojtusbups!Ofwjotlj!opufe!uibu!uif!Djuz!xpslt!po!uif!cvehfu!bspvoe!uif!tbnf!ujnf!bt!uifz! bsf!tmbufe!up!sfwjfx!uif!DJQ!boe!opufe!uibu!ibwjoh!bo!jefb!pg!xibu!uif!Qbsl!Dpnnjttjpo!gffmt!jt! jnqpsubou!gps!qbsl!jnqspwfnfout!bsf!wfsz!ifmqgvm!up!uifjs!qspdftt/!! 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Dpnnjttjpo“t!gjobm!sfdpnnfoebujpo!bu!uifjs!ofyu!nffujoh/! 5.OLD BUSINESS 6.STAFF AND LIAISON REPORTS / UPDATES A.City Council Dpvodjmnfncfs!Nbeez!sfwjfxfe!sfdfou!Dpvodjm!ejtdvttjpo!boe!bdujpot!bt!sfgmfdufe!jo!uif!sfdfou! nffujoh!njovuft/!If!sfwjfxfe!uif!tqfdjgjd!evujft!pg!uif!Dpnnjttjpo!boe!opufe!uibu!jg!uifz!xboufe! up!cf!npsf!jowpmwfe!jo!qsphsbnnjoh!boe!fwfou!qmboojoh!uibu!dpvme!cf!tpnfuijoh!uif!Dpvodjm! dpvme!bttjho!up!uifn!boe!ibwf!gvsuifs!dpowfstbujpot!podf!uif!ofx!Nbobhfs!jt!jo!qmbdf/!! B.Staff Djuz!Benjojtusbups!Ofwjotlj!sfwjfxfe!sfdfou!ubtlt!boe!bdujwjujft!tubgg!ibt!cffo!gpdvtjoh!po/!!If! opufe!uibu!if!jt!fydjufe!bcpvu!uif!vqdpnjoh!wpmvouffs!fwfou!bu!Gsffnbo!Qbsl!boe!jt!ipqfgvm! uibu!nbz!cf!tpnfuijoh!uibu!uif!Djuz!dbo!hspx!boe!ibwf!npsf!pg/! 7. ADJOURN Garske moved to adjourn the Park Commission Meeting ofMarch 12,2024at8:27 p.m. Wennerseconded the motion. Motion carried 4-0. Park CommissionMeeting Item Title/Subject: Assign Commissioners for Council Meeting Presentations Item Meeting Date: April 9, 2024 4A Prepared by: Marc Nevinski, City Administrator Attachments: None Background: One Park Commissioner typically attends the second City Council meeting of the month to provide the Council an update of the most recent Park Commission meeting. In order to plan for the presentations, staff recommends the Commissioners select the Council meetings they would like to attend. The 2024 meeting schedule is as follows: April 22, 2024 May 28, 2024 (Tues) June 24, 2024 July 22, 2024 August 26, 2024 September 23, 2024 October 28, 2024 November 25, 2024 Commissioners may changethe Council meetings they plan to attend but should notify City staff by the Wednesday prior to the Council meeting so the agenda can be updated. Action Requested: Motion to approve the 2024 Council meeting assignments. Park CommissionMeeting Item Title/Subject: Park Commission 2024 Work Plan Item Meeting Date: April 9, 2024 5A Prepared by: Marc Nevinski, City Administrator Attachments: 2024 Work Plan Background At its March meeting the Park Commission discussed itsannual work plan to identify priorities for the year and schedule activities. A work plan and schedule havebeen developed based on that discussion and is attachedfor the Commission’s review. Once the Commission has adopted its work plan, it will be forwarded to the Council for approval. This helps create alignment between the Council, the Commission, and Staff. Discussion at the March meeting was wide-ranging and included preparation for the annual park tours, capital improvement planning, integrated pest management plan, as well as trees, pollinators, and education. Further articulation of many of these ideas discussed in March is needed to create actionable goals. Keep in mind that resources, such as funding and staff time, are limited, so certain items need to be managed and identified for future years. Staff recommends the Commissiondiscuss the items listedin the draft work planunder Additional Topics, agree on any modifications, andprioritize its goals and objectives for 2024. Additionally, it is important to remember that the Commission takes its direction from the Council and its role is advisory in nature. This means that its focus shouldalign with goals and objectives identified in adopted plans and fulfill the directivesof the Council. In practice, this might include formulatingpolicy, settingproject or funding priorities, relayingresident and user feedback regarding park facilities, and evaluating the City’s level of service. City code identifies the Park Commission’s responsibilities as follows: Consider, review, report, and advise on all matters which the Council may refer to the Commission; Plan, on a long-term basis, for the future park and recreational needs of the city and recommend to the Council a feasible means of financing the long-term requirements; Recommend to the Council operating policies and procedures for use of existing parks; On or before July 15 of each year, develop and refer to the Council a recommended operational and capital improvement budget for parks for the ensuing year; Submit to the Planning Commission comments on any proposed subdivisions, as the same may or may not affect the city’s park and playground requirements. Review park maintenance and provide comments to the Council on the maintenance program’s overall effectiveness in managing parkandopenspace amenities. (2023) Action Requested Motion to adopt the 2024 Park Commission workplan. DRAFT 2024 Work Plan and Schedule Meeting Topics Notes April 9, Finalize Work Plan 2024 May 21, Park Tour I Prepare materials for reference prior to and during the tour: 2024*Park Master Plans, CIP, IPM Workplan, Specific notes about issues/goals/points of interest. June 11, Park Tour II 2024 July 9, Review Park Tour & Develop goals for park improvements; Consider cost and timing. 2024Draft CIP Aug 27, 2024** Additional Topics If Needed Southshore Park Planning Sept 10, Community engagement was planned to be done by staff in 2024. 2024 $10K currently budgeted in CIP for 2025 planning work. Schedule may need to be modified due to staff transition. Oct 8, 2024 SCEC Fee Structure New fee structure established for 2024. Nov 26, Council sets rates with Master Fee Schedule in November for the following year. 2024*** Staff recommends evaluating in late 2024. Dec 10, Athletic Facilities 2024 Review use of facilities and their conditions at end of sports seasons. If Needed Discuss possible near and long-term improvements, partnerships, or Jan 14, opportunities. 2025 Natural Area Plan Feb 11, Identify issues, prioritize locations, and consider approaches for maintenance 2025 and improvements. Integrated Pest Management Plan Review and evaluate 2024 practices and their effectiveness. Identify possible goals or objectives for 2025 to guide IPM work plan. Other Trees, Pollinators, Education, Outreach, Awareness - These items were discussed in March but need more clarity and definition. *Meeting moved to third Tuesday due to election. th . **Meeting move to fourth Tuesday due to primary election Aug 13 ***Meeting moved to fourth Tuesday due to Veteran’s Day Monday Nov 11 and City Council shifting to Tuesday Nov 12.