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06-10-24 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JUNE 10, 2024 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Labadie called the meeting to order at 7:00 P.M. A. Pledge of Allegiance B. Roll Call Present. Mayor Labadie; Councilmembers Callies, Maddy, Sanschagrin, and Zerby; City Attorney Shepherd; City Administrator Nevinski; City Clerk/HR Director Thone; Planning Director Darling; Director of Public Works Morreim; Park and Recreation Manager Czech; and, City Engineer Budde Absent: None C. Review Agenda Sanschagrin moved, Callies seconded, approving the agenda, as presented. Motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. Councilmember Zerby asked to move item 2.D. alongside the discuss for item 7.A., since they were related. Councilmember Sanschagrin asked to move item 2.E to New Business. Zerby moved, Maddy seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Meeting Minutes of May 28, 2024 B. City Council Regular Meeting Minutes of May 28, 2024 C. Approval of the Verified Claims List D. ApprGve Pavement Management Software Renewal (moved to agenda item 7.A.i.) E. , City PFqjeG 24-03 (moved to agenda item 8.A.) CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 2 of 14 Motion passed. 3. MATTERS FROM THE FLOOR Jerry Drager, 5392 Barrington Way, distributed photographs to the Council and explained that he was here as a citizen and not representing the Barrington Townhome Association. He stated that he is a civil engineer and had been involved in heavy construction for over forty years. He noted that there is a new home being built in Greenwood on Excelsior Boulevard that is currently at the foundation stage. He stated that the permits for this project were granted by Minnetonka and explained that he and his wife had seen a company called AVR that was pouring the foundations that drove over to the catch basins that are between Manor Road and Barrington Way in Shorewood on June 5, 2024, between 1:00 and 3:00 p.m. He noted that he understands that concrete trucks need to clean themselves up, but the proper way to do that is to clean them up at the job site and properly dispose of the materials. He stated that they conducted their clean up right next to the storm sewers that drain into the City's wetlands. He stated that he had called Public Works Director Morriem who came out and saw it as well and noted that the pictures show some of the water that came off the trucks and noted that while they appear to have captured some of the material, concrete has plasticizers and other additives that were going right down the drain. He stated that the City should not have to clean up someone else's construction materials. Mayor Labadie recommended that Mr. Drager contact all the appropriate jurisdictions so they are aware of this situation. Public Works Director Morreim stated that they have already been in contact with Greenwood. He stated that this will be flagged as an illicit discharge and they will also follow up with the company. Mayor Labadie asked Public Works Director Morreim to also follow up and communicate with Mr. Drager. 4. REPORTS AND PRESENTATIONS 5. PARKS 6. PLANNING A. PUBLIC HEARING: Vacation of easement Location: 24880 Bentgrass Way Petitioners: Kelly and Matthew Pedersen Planning Director Darling gave an overview of the proposed partial vacation of the drainage and utility easement behind the home at 24880 Bentgrass Way in order to build a pool and patio. She reminded the Council that this item had been continued from the May 28, 2024 City Council meeting in order to allow the adjacent neighbors to be notified of this request which meant that tonight's meeting was a continuation of the Public Hearing. City Engineer Budde reviewed the request and discussions the City had with the applicants related to drainage. He described details of the proposed changes to drainage in the area and explained that staff was recommending approval. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 3 of 14 Councilmember Sanschagrin asked about the location of the residents who had submitted a letter on this request. City Engineer Budde stated that they are to the north off of Club Lane. He explained that Club Lane has subdivided into four lots over the last four years or so and each one of them essentially has a rain garden that flows into the next one and this one happens to have a pretty large rain garden. He noted that there is some minor grading that he was trying to work with this homeowner on so it can continue to drain to the south into this property and be collected by the storm sewer. He explained that the drainage and utility easement would still be preserved under the area on the rear of the property. Councilmember Zerby asked about the wedge of property near the applicant's house and asked what that area is that is depicted on the map. City Engineer Budde stated that area was a remnant parcel from when the development was platted and is now that area is owned by this property owner. Planning Director Darling explained that predated the Minnetonka Country Club subdivision and noted that it had been a remnant parcel for quite a while. Councilmember Callies referenced the staff report and asked for an explanation of what was referred to as an `alternate solution'. City Engineer Budde described the difference between encroachment and vacation of the easement area. He stated that in this case, the applicants are proposing to build up the area above its existing elevation so the area would no longer serve drainage and utility easement purposes, which was why staff was recommending vacation. Councilmember Sanschagrin asked about hard cover. Planning Director Darling stated that in the Minnetonka Country Club they are allowed up to forty percent and noted that the applicants would be held to that amount. Mayor Labadie reopened the Public Hearing at 7:21 p.m. Kelly Pederson, 24880 Bentgrass Way, stated that they have tried hard to work with City staff and their engineers with these plans. She stated that their intent was to make sure that their plans would not be anything that would hurt them or their neighbors. Mayor Labadie closed the Public Hearing at 7:23 p.m. Councilmember Sanschagrin asked if the City would incur any costs as a result of this vacation. City Engineer Budde explained that the City lists, in its Master Fee Schedule, the application fee for a request such as this. Planning Director Darling clarified that the fee was five hundred dollars which includes recording the document against the property. She noted that the City also collects a one -thousand dollar CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 4 of 14 escrow to pay for the consultant time to review the application and stated that they do not expect there to be any additional costs to the City. Councilmember Zerby stated that he can support this request because they have been able to get good data from staff and the concerns raised by one neighbor were being addressed by staff. Mayor Labadie stated that she also supported this request. Callies moved, Zerby seconded, Adopting RESOLUTION NO. 24-041, "A Resolution Approving the Partial Vacation of a Drainage and Utility Easement for 24880 Bentgrass Way." B. Approve PUD Amendment for Marine Sales & Display Location: 19765 State Highway 7 Applicant: MM Capital Shorewood, LLC Planning Director Darling outlined the request from MM Capital Shorewood, LLC for a PUD amendment to allow marine sale and display. She reminded the Council that at the May 28, 2024 meeting they had held a public hearing which had been closed, but action was continued to tonight's meeting in order to allow staff to prepare a revised resolution that better captured the flavor of the Council's discussion. She reviewed the changes that staff had made to the resolution and noted that the applicant had also submitted a revised landscaping plan. Councilmember Callies asked about the fence location. Planning Director Darling stated that it will be located on the applicant's property. Councilmember Callies asked if the City had heard back from the fire marshal. Planning Director Darling confirmed that the fire marshal had responded and gave a brief overview of the comments that were received. Councilmember Callies stated that she thought City Attorney Shepherd had indicated at the last meeting that they could not include a condition related to the type of tools that could be used even though the applicant had stated that they were fine with that condition. Planning Director Darling explained that she and City Attorney Shepherd had spoken after the meeting and came to the conclusion that they can limit it to hand tools, it was just more to enforce in the long-term. City Attorney Shepherd clarified that there is a bit more flexibility in a PUD and explained that he had wanted to be careful with how far the discussion was getting from the zoning issue. He stated that there is some `slippery slope' there, but he was comfortable with what was being proposed in the amended language. Councilmember Callies stated that she felt the language in the staff report was better than what was in the resolution related to the display spaces, under item 2.d, because the resolution did not clarify that it was the north property line. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 5 of 14 Planning Director Darling stated that she could add that clarifying language to the resolution. Councilmember Sanschagrin stated that he had read the June 4, 2024 letter from the applicant which expressed concerns about being able to display boats and asked if the applicant was comfortable with the revised conditions that have been proposed. Mayor Labadie asked the applicant if they would like to address the Council. Michelle Mueller, 720 Galpin Lake Road, explained that she was the CEO of Minnesota Inboard Watersports. She noted that there were three items that she would like to address in greater detail from the proposed revised resolution language before the Council deliberates. She referenced condition number five regarding boats and vehicles waiting for service and noted that she believed it has been updated so that it is clear that this only applies to the boats and vehicles awaiting service. She referenced item 2.d. and explained that this was still a point of contention. She stated that she was confident that what they are proposing was different, she believes it will offer a nice touch to help elevate that commercial area and make the berm area appear more thoughtfully planned. She stated that if the Council still feels they cannot agree to boat pads on the berm, she would like to suggest a compromise. She explained that she had submitted and updated rendering that more accurately showed what the boat pad area would look like and gave a brief description of the area. Councilmember Callies asked if the updated rendering was different than the updated landscape plan that had been submitted on June 3, 2024. Ms. Mueller explained that they had submitted a better illustration to show the Council exactly what the boat pad space would look like with plants wrapping around and the rock in the center. She referenced condition 2.b. related to parking and explained that this item was a very serious issue for them. She stated that the way the resolution was currently drafted it stated that `the applicant shall be required to correct any parking shortfalls document ted by the City by converting display spaces back to parking spaces'. She explained that her concern would be due process and having protections in place for their business. She asked what the threshold would be where they would be asked to remove display spaces and asked, for example, if the complaints received needed to be valid and if so, how that would be determined. She asked if there would just need to be one complaint or five complaints that would trigger that action. She asked other clarifying questions about the number of display spaces and the timeframe that she felt were not clearly identified in the language. She stated that she spoke with Planning Director Darling earlier today and she was able to provide a bit more clarity on some of her questions but she felt what had been explained to her was still quite subjective. She read aloud the language that had been included in the previous version of the resolution and noted that she understood that the Council was looking at this through the lens of their business creating a parking problem, but explained that their business can control themselves from creating a parking problem, but cannot control someone else creating a parking problem for them. She stated that they cannot prohibit other patrons or employees from parking in their lots because that is governed by the shared covenants. She stated that the way it was currently worded meant that they could be left in a position where they have a parking problem caused by someone else that they cannot do anything about and would also be penalized and risk losing their display spaces. She noted that the with current commercial neighbors she did not see this being a problem, but it may be a risk if those properties change hands. She explained that the display spaces are critically important to the viability of their business and would like some protections put in place to preserve them. She asked the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 6 of 14 Council to allow them some leniency and assured the City Council that they know what they need to successfully and safely operate a first class dealership. Mayor Labadie noted that Ms. Mueller had implied that the subjective nature of this could allow one person or entity with bad intentions to harm their business and asked if she had examples of that happening at any of their other locations. Ms. Mueller stated that they had not it trigger a problem for them, but they do not have this type of `lever' in their other locations that could create this type of problem for the dealership. Mayor Labadie asked if there had been any bad intentioned actors at their current location in Excelsior. Ms. Mueller stated that they have not had anyone try to create a parking problem. Mayor Labadie stated that at the public hearing, the owner of the property addressed the Council and asked if the City had heard from that individual regarding the proposed new resolution language. Planning Director Darling stated that the owner of the property had not contacted the City regarding the proposed amended resolution language. Councilmember Callies stated that the property owner had mentioned the idea of having the parking revert to the code requirements if the property changed hands, but noted she did not believe that had been included in the language. Planning Director Darling stated that she believes that they could put a sentence in the resolution to that effect, but when you change the use on a property, parking is one of the things that the City would already consider. Councilmember Callies stated that would essentially mean adding that language would be unnecessary. She noted that this particular use does not seem to need seventy-nine spaces and questioned whether they needed to include the language related to a shortfall. She suggested that they may be able to add language such as, `the applicant shall be required to correct any significant parking shortfalls', but noted that was still a bit ambiguous. Planning Director Darling stated that the applicant would have nothing else that they could do to correct that situation other than to convert the display spaces back to parking. Mayor Labadie stated that there were concerns raised by the applicant about the complaint process itself and asked staff to address some of the specific questions that were raised. Planning Director Darling explained that the City does not accept anonymous complaints but noted that staff cannot share their details with anyone. She stated that when the City receives a complaint, they schedule an inspection of the site and noted that it usually has to be a repeated situation. She explained that if they find a violation, they send a notice and give the applicant time to respond and correct the situation. She stated that if there was no correction, the City would typically send a citation and in this case they could begin working on the actions outlined in the resolution for converting the display spaces. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 7 of 14 Mayor Labadie stated that it sounds like there is a pretty standard complaint process that the City follows. She noted that Ms. Mueller had expressed the opinion that this was a subjective standard and asked staff if they agreed. Planning Director Darling stated that she did not feel it was subjective. Councilmember Sanschagrin asked Ms. Mueller what her expectations were for the parking demands for their business. Ms. Mueller stated that they have twelve employees and explained that they do pick up a bit seasonally. She noted that on a busy day, like their Toys For Tots event, they would typically have a maximum of ten cars on site at the same time. She reiterated that they were confident that the parking that they have showed in their proposal would be sufficient for their needs but was worried about the adjacent properties changing hands who would then have a higher parking demand and could park in their lot. She explained that the way things are now they would have no way to remediate that, but it would mean that they would have to lose their display spaces. Mayor Labadie asked if they would be able to apply for signs that say, `Minnesota Inboard Clients Only'. Planning Director Darling stated that the new code would allow for small signs on the property for that type of use. Ms. Mueller stated that she was not sure that the shared covenant would allow that type of signage. Councilmember Callies stated that technically, this business would have the right to use the entire strip mall for parking, so she did not see how there would be an issue, because the parking lot is mostly empty. Ms. Mueller explained that she did not think it was Mr. Swami's or the school district's preference that they park in those lots. She stated that in order to be neighborly she thinks they should all try to stay in their own areas. Councilmember Callies stated that she was trying to understand how realistic a concern this will be. Councilmember Zerby noted that he has never seen more than a dozen cars parked at a boat lot, such as this, and stated that he did not feel this will be an issue. Mayor Labadie stated that she and her family are customers at the existing location in Excelsior and agreed with Councilmember Zerby, because they have never had any issues parking and that location has very limited parking available. Councilmember Sanschagrin stated that he would like to do whatever possible to support this business in order to ensure their success. Councilmember Maddy stated that he believes that there is concurrence of the Council that this use was not likely going to cause a parking problem and if something changes next door it would be very difficult to blame the applicant for the parking situation. He stated that he thought that the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 8 of 14 idea of restricting the parking for display was for a situation where it became like a used car lot and the next user was disregarding respect for the neighbors. He asked if that was why the City had been so concerned about parking. Planning Director Darling stated that essentially what they want to know is that the display spaces would be limited to where they were currently showing them, however this is a dramatic reduction from the ordinance. She stated that this specific business model has few employees and are not using much of the office space, but that does not mean that the next business that is in this space would run the business exactly the same way. She explained that her concern was related to having some protection if something changes in the future where they would be getting parking shortages, so the City would have the ability to say that they were overwhelming the site. Councilmember Callies stated that Planning Director Darling had stated earlier that if the use changes, the City would review the parking. Planning Director Darling gave the example of a similar business, that displayed cars rather than boats, but also decided to have their entire finance department utilizing the office space which would mean that the forty-three parking spaces would be inadequate. Councilmember Callies suggested that the City include language that states this parking reduction would be limited to this applicant. Planning Director Darling stated that the City cannot limit it to the applicant. Councilmember Zerby noted that condition 2.a. states that this PUD is approved with marine sales and service, which is a specific type of use and would not cover used cars or tractors. Councilmember Callies reiterated her suggestion to change the language to state that the parking reduction would be allowed as long as the site was used for marine sales and service. Planning Director Darling stated that she thinks that they probably could make that language adjustment. Ms. Mueller stated that she would support the proposed language change for item 2.b. Mayor Labadie asked if Planning Director Darling would support this language change. Planning Director Darling explained that she had never approved a reduction in parking without having some type of trigger in place to bring it back if there was an issue. She stated that as has been stated, this particular user is low volume, so there may not be any problems. Mayor Labadie stated that she felt the request made by Ms. Mueller related to condition 5 was logical. Councilmember Callies noted that the clarification she had requested had been included in the revised language. She explained that she has a lot of concerns about the display spaces on the north property line. She stated that she understands that this business has been around for a long time and felt that this will be a good use for the site, however, she thinks it is important to have separation between Highway 7 and have good landscaping in this neighborhood. She stated that she heard Councilmember Sanschagrin make the statement that the City should do CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 9 of 14 whatever they can to help this business, but she feels there is a limit because the Council is looking at the City's long-term use of the property. She stated that the compromise presented by Ms. Mueller was different than the landscaping plans that had been submitted on June 3, 2024, which have already been incorporated into the resolution. Planning Director Darling clarified that what the applicant brought up tonight was exactly what had been included in the packet, but was just a different sized document. Councilmember Callies stated that it looks like there are a lot more trees in front of the display spaces than what is shown on A-1. Councilmember Zerby noted that Ms. Mueller had also indicated that they would use gravel instead of a concrete pad. Planning Director Darling noted that the small circles on the landscaping plan indicate perennial grasses and shrubs and not trees. Councilmember Callies stated that she can appreciate that the applicant wants to have an unobscured view to Highway 7 but those plans concern her with relation to the neighborhood and how they want this to look. Councilmember Sanschagrin stated that the applicant had made efforts to reach out to the nearby community and had not seen any concerns raised by them about the plans. Councilmember Callies stated that she felt the neighborhood was more concerned about the overall use of the property and not the specific details that the Council were considering. Councilmember Zerby stated that his concern was in setting a precedent for other property owners and noted that in a way it would kind of be like adding more signage to the site. Councilmember Callies mentioned another boat facility closer to 101 that has landscaping in front of the display. Planning Director Darling explained that the boat was in a marked parking space. Councilmember Zerby noted that the rendering showed nine boats in the parking lot, so they would still be able to display boats. Councilmember Maddy asked what the Council was trying to preserve and noted that this is a gas station, a strip mall, and a bunch of parking. Councilmember Callies explained that she felt that was the point because people have been complaining about how the strip mall has been looking kind of tacky. She stated that there are a number of restrictions about what can go into the strip mall and believes the City wants to have this as a nice looking facility. She noted that the existing location in Excelsior looks kind of crowded and `car lot -like' to her and would like this location to be a bit nicer. Councilmember Maddy stated that he did not want to handicap the businesses and noted that a successful business would always look better than a struggling business. He stated that he is leaning towards being okay with either the interim plan with gravel or even letting them have a CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 10 of 14 few spots on top of the berm area like they had proposed. He stated that this is retail use next to a very busy highway. Councilmember Sanschagrin stated that he agreed with Councilmember Maddy. Mayor Labadie referenced the current location and what is out front with flags and things that can be played on in the water and asked if that would be allowed in Shorewood, if the City allowed them the display pads they were requesting. Planning Director Darling stated that it would depend on how it is written up and noted that the flags they have out are definitely are conveying message, so that would be considered temporary signage. She stated that for the other display items, right now the language limits it to boats and no other items. Mayor Labadie stated that the way things are currently display in Excelsior is different than what was being proposed in this location. City Attorney Shepherd noted that per discussion, the Council had already reached consensus to change the wording for item 2.b. and item 5. He stated that he feels that the only open question remaining related to item 2.d. Zerby moved, Callies seconded, Adopting RESOLUTION NO. 24-044, "A Resolution Approving a PUD Development Amendment for "Waterford PUD" on the Property Located at 19765 Highway 7", as revised, to change the language in 2.b. and 5, as discussed. Motion passed. 7. ENGINEERING/PUBLIC WORKS A. Approve Proposal for Pavement Management Plan i. Approve Pavement Management Software Renewal Public Works Director Morreim outlined details of the proposal for the Pavement Management Plan (PMP). Councilmember Sanschagrin stated that his initial question had been to what extent the software automatically generated the PMP and believes that Public Works Director Morreim had essentially stated that there were other infrastructure elements that needed to be taken into account outside of the software. Public Works Director Morreim stated that the asset management portion is more about the data that is pulled out of the software and then they are also able to utilize some other tools to create the actual plan. He outlined details of the proposed renewal of the Pavement Management software and how the data can be utilized within the City. Councilmember Zerby stated that in the staff report he had touched on the additional features that came with the software that staff had been able to identify issues with drainage, signage, road conditions, and unique right-of-way issues. He stated that to him, it seemed as though there was some overlap between the software features and the proposal from Bolton and Menk. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 11 of 14 Public Works Director Morreim agreed that there are a number of methods that they may see some issues with things like utilities versus the roads which may come from visual inspections or complaints. He explained that the City had logged these and would be able to incorporate it into the analysis. Councilmember Zerby referenced item 7.a.2, from the staff report that says that a comprehensive assessment of the road network would be conducted to evaluate pavement conditions. He stated that it sounded like the City had already done that portion by utilizing the software. He reiterated that there appears to be overlap between the proposal by Bolton and Menk and the software. He asked why the City would pay twice for a road inspection. Public Works Director Morreim explained that they would be utilizing the data from the software in the report. Councilmember Zerby stated that was covered in point one, but the second item talks about it as if it were another function completed by Bolton and Menk rather than the City's own data. Public Works Director Morreim clarified that was not the intention. Councilmember Sanschagrin asked if that meant that the cost for item 7.a. would be much higher if the City did not have the software. Public Works Director Morreim agreed and noted that it was a best practice measure to analyze the roads on an annual basis and explained that staff sees this software program as a way to make it more accurate and comparable from inspection to inspection in order for them to be able to have an `apples to apples' comparison. Councilmember Zerby stated that it sounds like they are able to get great data and noted that he hopes that this information can somehow be incorporated in a public facing manner such as being available on the website. Public Works Director Morreim stated that he anticipates that when they have the PMP it would be something that would be available on the City website. Councilmember Sanschagrin asked why the PMP would not be something that the City Engineer would complete as part of his in-house duties. City Administrator Nevinski stated that he felt that this was a significant enough expense and deviation from the typical in-house engineering work. He stated that the request is to approve the City moving forward with creation of PMP and noted that he would liken it to the Eureka Road project. He stated that he felt that this function would not necessarily be a day-to-day City Engineer function and more of a specific project that may require additional resources beyond City Engineer Budde's work. Public Works Director Morreim explained that he anticipated that he and City Engineer Budde would be involved in the process with Bolton and Menk in the development of the PMP. Councilmember Callies stated that she thinks it was a good idea to bring this to the Council's attention because there has been interest in what the actual duties are of the City Engineer and also felt it was a good idea for the Council to look at this and consider this as a special project. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 12 of 14 Zerby moved, Sanschagrin seconded, Approving the Proposal from Balton and Menk to develop a Pavement Management Plan, with the stipulation that it not exceed $19,500. Motion passed. Zerby moved, Labadie seconded, Approving the Renewal of the Vaisala RoadAl Road Management Software. Motion passed. B. Approve Change Order for 2024 Mill & Overlay and Smithtown Road Drainage Improvements, City Project 24-01 City Engineer Budde explained that at the April 22, 2024 meeting, the Council had awarded this project and noted that the bids were under budget which had given staff the opportunity to consider some additional improvements. He reviewed the additional improvements staff would like the Council to consider approving including: small mill and overlay areas; Smithtown Pond park bench concrete pad; hydrants and values; and Church Road drainage improvements. He explained that the City could fund these additions through excess money in the CIP, donations, or through the Public Works maintenance funds and noted that staff was recommending approval. Councilmember Zerby asked if the cost depicted was for construction but did not include engineering. City Engineer Budde stated that it would be for the construction inspection because they are really already out in all of these areas and noted that he would estimate that there would be six to seven thousand dollars extra for the inspections. Sanschagrin moved, Maddy seconded, Adopting RESOLUTION NO.24-046, "A Resolution to Authorize Change Order #1 for the 2024 Mill & Overlay and Smithtown Road Drainage Improvements Project, City Project 24-01." Motion passed. 8. GENERAL/NEW BUSINESS A. Accept Quotes and Award Contract for 2024 Pavement Marking, City Project 24-03, Adopting RESOLUTION NO.24-045, City Engineer Budde explained that the City typically completes pavement marking on an annual basis, but noted that in 2023 the City determined that it was not needed. He gave an overview of the proposed plans and explained that the City had solicited bids from three contractors but had only received one bid for this project. Councilmember Sanschagrin asked if in a situation like this whether the City had ever tried to negotiate a better price. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 13 of 14 City Engineer Budde stated that they had not and explained that they base everything off of low quote process. Councilmember Zerby stated that he would like to see every stop sign also get a stop bar painted on the pavement. Councilmember Sanschagrin asked if, because there was a rush, the City could try to get a few more bids. City Engineer Budde clarified that he did not think there had been a rush to get a bid because they were given ten days and noted that he did not know what other contractors they could actually ask. Callies moved, Labadie seconded, Adopting RESOLUTION NO. 24-045, "A Resolution to Award Contract for 2024 Pavement Marking, City Project 24-03." Motion passed. 9. STAFF AND COUNCIL REPORTS A. Staff Parks and Recreation Manager Czech stated that last weekend the City hosted the Bigsby baseball tournament which had thirty-two teams participate and the Tonks Splash Sock tournament which had four -hundred fifty teams participate that represented five states and also a Canadien contingent. He reminded the Council that the Park Tours are scheduled for June 11, 2024 beginning at Freeman Park and June 18, 2024 beginning at Manor Park. Public Works Director Morreim stated that staff was in the middle of doing sewer cleaning and were also doing their lead service inventory, which is required by the Department of Health. He noted that they were also spending a lot of time mowing lawns and trimming trees. Councilmember Callies asked Public Works Director Morreim to comment on the City's beaver management efforts. Public Works Director Morreim stated that last year on Timber Lane there was a rather large beaver den that was under the road. He stated that the City spent a lot of money to repair the road because of the large cavernous home that existed underneath. He stated that this year, staff has seen evidence of beaver activity on the shoulders in three different areas, so they have been trying to limit the number of beavers in those areas. He stated that they are not poisoning the beaver and were working closely with the DNR on keeping an eye on the situation because the trapping season ended in mid -May. Councilmember Callies asked why the season ended in May. Public Works Director Morreim explained that it was tied to breeding season, so once the babies are born, it is considered `out of season'. City Engineer Budde stated that Birch Bluff should be paved this week and Strawberry Lane will be paved before the end of June. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 10, 2024 Page 14 of 14 Planning Director Darling stated that the City's new population estimates as of April 2023 have been released by the Met Council. She noted that the City's new population is estimated at seven thousand nine -hundred and fifty-eight; the number of dwellings showing three thousand one hundred and four units; and the household count is two thousand nine -hundred ninety. City Administrator Nevinski stated that at the Council retreat they had talked about whether the City should be pursuing additional internet service providers and explained that the City had been in conversation with two providers about possibly deploying in the City. He noted that MnDOT was currently looking for input regarding Highway 7 and explained that there is a map and survey which are accessible through the City's website. B. Mayor and City Council Councilmember Zerby stated that he and Councilmember Sanschagrin had interviewed the first three candidates for Finance Director. Councilmember Sanschagrin stated that he had attended the Planning Commission meeting on June 4, 2024. Councilmember Maddy asked if the population numbers were actual residents and whether the numbers excluded the `snowbirds' that typically claim residency in a tax free state. Planning Director Darling stated that the numbers were from the Met Council and would assume that they have that calculated into their final numbers. She noted that they will get more accurate numbers when the U.S. Census Department does their next round. Mayor Labadie stated that on June 4, 2024, she and City Administrator Nevinski attended the SLMPD Special Work Session and Coordinating Committee meeting. 10. ADJOURN Zerby moved, Sanschagrin seconded, Adjourning the City Council Regular Meeting of June 10, 2024, at 9:10 P.M. M9.7 N. - . ATTEST: 'ell f Af San ie hone, Cit Clerk plvimmwlldq_�m Ale 1-6- 11