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06 01 2021 Planning Commission Agenda Packet
CITYOFSHOREWOOD COUNCILCHAMBERS PLANNINGCOMMISSIONMEETING 5755COUNTRYCLUBROAD TUESDAYJUNE1, 2021 7:00P.M. DuetotheCentersforDiseaseControl’srecommendation limitingthenumberofpeoplepresentatameeting, andpursuanttoMNStatute §13D.02, theShorewood PlanningCommission meetingswillbeheldbyelectronic means. Forthosewishing tolistenlivetothemeeting, pleasegotohttp://ci.shorewood.mn.us/current_meeting/ forthemeetinglink. Contactthecityat952.960.7900duringregularbusinesshourswithquestions. Forlink issuesatmeetingtime, call952.960.7906. AGENDA CALLTOORDER ROLL CALL / (LIAISON) SCHEDULE MADDY (APR) ______ EGGENBERGER (JUN) _ _ GAULT (MAY) ______ RIEDEL (AUG) ______ HUSKINS (JUL) ______ COUNCIL LIAISON (Callies) ______ 1. APPROVAL OFAGENDA 2. APPROVAL OFMINUTES May4, 2021 3. MATTERS FROM THEFLOOR Thisportionofthemeetingallowsmembersofthepublictheopportunitytobringupitemsthatare notontheagenda. Eachspeakerhasamaximumofthreeminutestopresenttheirtopic. Multiple speakers maynotbringupthesamepoints. Nodecisions wouldbemadeonthetopicatthe meetingexceptthattheitemmaybereferredtostaffformoreinformationortheCityCouncil.) 4. PUBLIC HEARINGS A) CUPforfillinexcess of100 cubic yardsandvariances toimpervious surface coverage andbuilding height Applicant: TodandBonnie Carpenter Location: 26050 BirchBluff Road B) SignOrdinance Amendments Applicant: City ofShorewood Location: Citywide 5. NEW BUSINESS A) Variance tofront yardsetback Applicant: Justin Robinette Location: 4530Enchanted Point B) Variance fordetached garage height Applicant: KuhlDesign Build Location: 28110 Woodside Road Planning Commission Meeting Agenda Page2 6. OTHER BUSINESS - None 7. REPORTS A) Council Meeting Report B) DraftNextMeeting Agenda 8. ADJOURNMENT CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, MAY 4, 2021 7:00 P.M. MINUTES CALL TO ORDER Chair Maddy calledthemeeting toorder at7:04P.M. ROLL CALL Present: ChairMaddy; Commissioners Eggenberger, Gault, Riedel, andHuskins; Planning Director Darling; Planning Technician Notermann, andCouncilLiaisonGorham Absent: None 1. APPROVAL OF AGENDA Riedel moved, Huskins seconded, approving the agenda for May 4, 2021, as presented. Roll Call Vote: Ayes – all. Motion passed 5/0. 2. APPROVAL OF MINUTES April 6, 2021 Eggenberger moved, Riedel seconded, approving the Planning Commission Meeting Minutes ofApril 6, 2021, as presented. Roll Call Vote: Ayes – all. Motion passed 5/0. 3. PUBLIC HEARINGS ChairMaddy explained thePlanning Commission iscomprised ofresidents oftheCityof Shorewood whoareserving asvolunteers ontheCommission. TheCommissioners are appointed bytheCityCouncil. TheCommission’sroleistohelptheCity Council in determining zoning andplanning issues. OneoftheCommission’sresponsibilities isto holdpublichearings and tohelpdevelop thefactualrecord foranapplication and tomake anon-bindingrecommendation totheCityCouncil. Therecommendation isadvisory only. A. PUBLIC HEARING – CUP AMENDMENT, VARIANCES AND SITE PLAN AMENDMENT REVIEW FOR TONKA BAY CAR WASH Applicant: Reprise Design Location: 24245 Smithtown Road Planning Director Darling statedthattheapplicant isproposing aconditional usepermit to rehabilitate theexistingcarwashandconvert twoofthebays tobeautomatic carwash, rather thanmanual. The applicant isasking fortwovariances toallowlessstacking andlessparking than required byordinance. Thiswould alsorequire asiteplanamendment fortheproposed changes. Shestated thatthisiscurrently zonedC-1andreviewed thesurrounding property uses. Sheexplained thattheapplicant isproposing that theflowoftraffic bechanged sothevehicles enterthecarwash from thewestsideofthebuilding andexit ontheeastsideofthebuilding. Theyareproposing toplant newbushes onthesouthsideofthestacking areatoprovide required screening. Shenotedthatstaff recommends thattheyhaveanewenclosure fortheirdumpster CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 2of7 onceitisrelocated andthattheyhook uptoCitysewerandwater. Shegaveanoverview ofthe request forreduced stacking and explained staff’srecommendation thattheapplicant provide additional stacking spaces onthesite, which wouldnotneedavariance. Shestated thatthe business hadoriginally askedtooperate 24hours/day, butarenowproposing 6:00a.m. to12:00 p.m. Shenoted thattheapplicant hasshown thattheycanmeet thenoisestandards however theCityAttorney hasaskedthat therebeacondition addedthatthedryers onlyfunction when thedoors areclosed andalsoacondition thattheapplicant must continue tooperatethecarwash consistent withtheCity’snoisestandards. Shestatedthattheother variance thattheapplicant isasking forisrelated totherequired parking spaces. Sheexplained thattheZoningOrdinance required 10fullparking spaces butwitha fullyautomatic carwash withthepossibility of a maximum ofone staffmember beingonsiteatatime, they feelthat parking requirement maybe abitexcessive andhaveasked toprovide theoneparking spaceasproposed onthenorth end ofthebuilding. Staffrecommends approval ofthevariance toprovide onlyoneparkingstall, denialoftherequest forreduced stacking, andoverall approval oftheapplication. Commissioner Riedel asked foradditional clarification ontheproposed stacking. Planning Director Darling explained thestacking andnoted thatstaffisproposing thatthestacking linesbe painted going tothenorth sideofthebuilding soitisclearhowthestacking would function. She stated thattheCommission couldalsoaddacondition thattheyplace asignthat states nostacking ispermitted intothepublicstreet. Commissioner Huskins askedifthethrough-putting ofcarstookintoaccountthe vacuuming units thatoccurrightattheexit. Heaskediftherewillbearightturnonly signascarsdepart. Planning DirectorDarling statedthattheyhavefullaccess attheireastern entrance, soshedoes notthinktheCitycouldsaythatitwasright turnonly. Sheexplained thatthe applicant ismoving mostofthevacuuming stations fromthesite. Shestatedthatshedoesnotbelieve itwillbea problem withstacking butcouldblock exiting carsandsuggested thattheapplicant address this question. Commissioner Gaultasked whystaff wasrecommending thisbehooked uptoCitysewer and water. Planning Director Darling explained thereasoning behindthisrecommendation wasrelated to CityCode which requires hookupwithdevelopment ifwaterisavailable. Commissioner Gault stated thathewould liketoknow how theypropose todeactivate the automatic washes outside ofthebusiness hoursandasked iftheCitywasproposing thateven themanual stalls havelimitedoperating hours. Planning Director Darlingstatedthat sheassumed thatthemanualand automatic stalls would havethesamehours ofoperation. Farhad Hakim, owner oftheproperty, stated thathecananswer someofthequestions that were raised. Hestated thattheywould liketoaddress thedumpster issue. Sincehehasowned the property, thereareweeksthatthedumpster justsitsempty. Hestated thattheyareproposing to remove thedumpster andhave2rollerbinsontheinside ofthebuildingforpeople tousewhen emptying theircarsand2binsontheoutsideofthebuilding inasimilarlocation tothedumpster. Hestated thattheywouldjusthavethefourbinsemptied every week ratherthanhaving a dumpster onthesite. Hestatedthattheirgoalistobringthesiteback tolifesoitdoesn’tlookrun CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 3of7 down andfloweasilythrough thesite. Hestated thattheirplanistoonly keep thevacuum that islocated between theself-service bays. Commissioner Gault askedhowtheapplicant proposed limitingthehours ofoperation sinceitis automatic. Mr. Hakim statedthatallthemachines, including themanual machines, lighting, anddoors, can besetonatimersotheywillnotoperate outside ofoperating hours. Commissioner Riedel asked fortheapplicant tocomment onthestacking issue andwhether reorienting thestacking towards theeastentrance isacceptable. Mr. Hakim statedthattheydonotthinkstacking willbeaproblem with twoautomatic bays operating because theywillbeable tomove people throughmorequickly. Hestatedthatthey arewillingtoputitinwritingthatifitdoesbecome anissueandleakoutintothestreet thenthey willclosetheother entrance. Hestated thattheyaredefinitely opentopainting thestacking lines assuggested bystaff. Commissioner Eggenberger asked aboutthepossibility ofclosing thewestentrance fromthe start. Mr. Hakim stated thathisbiggestissueisthatoncetheyareclosedyoucannever getthem reopened andwould liketoleave itopenforfuturepossibilities. Commissioner Huskinsaskedtheapplicant tocomment ontherecommendation fromstaff forthis sitetouseCitywaterandsewer. Mr. Hakim statedthatthey arenotopposed tohooking uptoCitysewerandwater. Hestated thateitheroptionofusingwellorCitywaterhavepros andcons. Chair Maddy notedthatthestaffreporthasalotofconditions andaskedifthere wereanythat theapplicant wasnotwillingtoconcede on. Mr. Hakimstatedthattheyhave gonethrough them andarenotopposedtothem, butwouldhope thattheCityisnottryingtohammer themtothegroundwithrestrictions. Corey Englund, Reprise Design, statedthat hewanted totouchontheearlier statement thatthey areplanning tomoveaway fromdumpsters andchange to96-gallon cartssimilar tostandard residential andcommercial size. Heasked ifthetrashenclosure provision could goawayifthey dothatrather thandumpsters. Planning Director Darling statedthatthecoderequires thatalltrashreceptacles oncommercial properties tobescreened. Shestated thatifthey arekeptwithin thecarwashbays, then they wouldnothavetoprovide anenclosure forthecarts. Shestated thatthe2carts theapplicant would liketohave located outdoors would require screening. Mr. Hakimstatedthattheydonothave thebetherollingtypeoftrashcanbutcanjustbeabigger receptacle likewhatisseenatTargetoragasstation. Planning Director Darlingstated thatatrashcan couldbekeptoutdoors without anenclosure, but notacartoradumpster. CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 4of7 Mr. Englund statedthathethinks theproposed planwilldoalottocleanupthisbuilding and statedthathefeels theirlayoutwillensure that thestacking doesnotoverflowtothestreet. Commissioner Huskins asked abouttheresponse timeifaperson isrequired torespond to something thatoccurs ontheproperty. Hegavethe example ofitbeing11:30p.m. and someone isusingtheautomatic bayandthedoorsdonotopen attheconclusion ofthewash. Mr. Hakim stated that helives about9minutes fromthesitesohewillberesponding. Henoted thattheyalsohavecameras onsiteandthemachines will benewthatwilleven send alertstohis phone ifthere issomething wrong. Chair Maddy opened thePublicHearing at7:48P.M. notingtheprocedures usedinaPublic Hearing. There beingnopubliccomment, Chair MaddyclosedthePublic Hearing. Commissioner Riedel stated thatheisstillabituncomfortable withthepotential stacking issue andnoted thathethinkstheCommission should beplanning forthistobeaverysuccessful business, whichmeanscongestion. Hestated thatheunderstands theapplicant’sreluctance to closeoffoneoftheentrances andsupports thecondition that shouldstacking occur, thentheCity canrequire anentrance tobeclosed. Commissioner Eggenberger statedthathe agrees withCommissioner Riedel andwould alsolike tostipulate thatthevacuum betweentheautomatic baysisremoved. Commissioner Huskins stated thathelikestheideaofcontinuing thestripingsoitisclearly markedandavoid issues. Hestatedthatheisstillunsureabout theCitysewerandwater because ofthecostofthehookup. Commissioner Eggenberger askedifCommissioner Huskins feltthattheapplicant shouldhave theoption tokeepwellwaterifhewants. Commissioner Huskins stated that hejustwasn’tsure whattheCommission should recommend because hefeelsthere wouldbeadvantages tohooking upto City water, butunderstands that thecoststohook uparenotlow. Heasked what otherCommissioners feltaboutthe recommendation fromstaffregarding City water. Commissioner Gaultstated thathehadthesameconcern andnotedthat itwasphrased asa recommendation withinthestaffanalysisandnotarequirement. Hestatedthatifitisnotrequired withintheCode, helikestheideaofgiving theapplicant theoption ofmakingthatdecision. Commissioner Eggenberger askedwhat thereasoning wasbeingthestaffrecommendation for hooking uptoCitywater. Planning DirectorDarling stateditwasbecause ofthechange inuseandthemoreintensewater user nowbeing onCitywater. Shenoted thattheothercommercial properties along Smithtown havealready hookeduptoCitywater andthiswould bethelastone. Riedel moved, Huskins seconded, recommending approval ofthe CUP and Site Plan Review for Tonka Bay Car Wash located at24245 Smithtown Road, subject tothe recommendations that applicant provide full cut off light fixtures and side shielding ofthe lighting, the dumpster be removed or ifthey choose tokeep itscreening be provided, the CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 5of7 area berestriped toprovide additional stacking space for aminimum of 3vehicles, connect topublic water and pay the connection fee, subject toapproved financial guarantees, should any stacking occur inthefuture in the public right-of-way, theapplicant would be required toclose the westerly access, business hours will be limited to 6:00 a.m. to12:00 p.m., the overhead doors are required tobeclosed during theblowing cycle, and the vacuum between the automatic stalls will be removed. Commissioner Eggenberger expressed concern aboutthewording being “anystacking” and statedthatitseemsharsh. Heasked whatwould happen ifthere wasstacking justonetime. Riedel amended the motion, Huskins seconded the amended motion, recommending approval ofthe CUP and Site Plan Review forTonka Bay CarWash located at24245 Smithtown Road, subject tothe recommendations that applicant provide full cut off light fixtures and side shielding ofthe lighting, thedumpster beremoved or ifthey choose to keep itscreening be provided, the area berestriped toprovide additional stacking space for aminimum of3vehicles, connect topublic water and pay the connection fee, subject to approved financial guarantees, should staff judge the stacking tobe problematic inthe public right-of-way, the applicant would berequired toclose the westerly access, business hours will be limited to6:00a.m. to 12:00 p.m., the overhead doors are required tobe closed during the blowing cycle, and the vacuum between the automatic stalls will be removed. Roll Call Vote: Ayes – all. Motion passed 5/0. B. SIGN ORDINANCE AMENDMENTS – Continued toJune 1, 2021 Chair Maddy opened thePublic Hearing at8:03P.M. notingtheprocedures usedinaPublic Hearing. Planning Director DarlingnotedthattheCityhadreceived aletterfromPamela McDonald expressing concerns thateven witha10-footsetback therearesomeareaswithdrainage ditches thatwouldmakeitdifficult toputpoliticalsignage out. Riedel moved, Gault seconded, to continue the Public Hearing for the Sign Ordinance Amendments toJune 1, 2021. Roll Call Vote: Ayes – all. Motion passed 5/0. 4. NEW BUSINESS A. Variance toFront yard Setback Applicant: JohnMarkGraham Location: 5565Howards Point Road Planning Technician Notermann explained therequest foravariance at5565 Howards Point Roadisinorder toaddaporchtobe43feetfromthefrontproperty linewhere 50feetisrequired. Sheexplained thatthehomewasbuiltin1954andisconsideredalegalnon-conforming structure. Shestated thatthislothas28.8% impervious surface which ismorethanthe25% allowed inthe Shoreland District, butnotedthat theShoreland regulations were adopted in1987. TheCity received one e-mailfromtheneighbor at5490Howards Point Road, thatexpressed support for thisrequest. Staffrecommends approval ofthevariance request. Commissioner Riedel askedwhen theimpervious surface ontheproperty increased. CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 6of7 Planning Technician Notermann explained thatitwasunclear intheolderpermitsbecause there wasn’tmuchinformation regarding impervious surface atthattime. Shestatedthat ifyoulookat aerial imagery, youcanseeabitofincreased driveway onthesouthsideofthegarage andabit intheback, thatwasnotanything theycouldfindpermits foranditishardtotellwhenthoseareas came tobe. JohnGraham, statedthat wheretheyplantoputtheporchwillcoverupagardenthathadsome plastic underneath it. Hestated thatiftheCity wouldlikethemtoremovesomeoftheplastic to helpbringdown theimpervious surface abit, theyarehappy todothat. Commissioner Huskinsstatedthathewouldlikeclarification from theapplicant onwhen thehome was builtandthe setback because therearediscrepancies between thestaff report andthe information theapplicant submitted. Mr. Graham statedthattheyhavelivedinthehomeforabout 50yearsandaftertheymoved in anoldergentleman hadwalked byandtoldhimthatheused tomilk cowsinthebasement oftheir housebecause thehome hadoriginally beenabarn. Mrs. Graham stated thatwhen theyfirstmoved initwasalittlebungalow whichiswherethe number fromthe1950s camefromwhen they builtitontopofthebarn. Mr. Graham statedthattheydonotknowexactly whentheoriginal house wasbuiltbecausethe foundation ofthehouse isdoublebrick wallwhichwasmostlikelytheoriginal barn. Hestated thattheyhaveaddedonto thehome severaltimesover theyears. Planning Technician Notermann statedthatshe thinksthediscrepancy regarding thesetback is thedifference between themeasurement totheedge oftheroadversus measuring thesetback fromtheproperty line. BobBoyer, contractor, statedthathewascontacted bytheGrahams because theywouldliketo stay inthishome aslongastheycan. Hestated thattheyhavetriedtomove theirliving tothe mainlevel soheisworkingonaremodeling project toassistthem inthateffort andaporch is partofthatplan forthem. Eggenberger moved, Gault seconded, torecommend approval ofthe variance request to thefront yard setback at5565 Howard’sPoint Road forthepurpose ofconstructing aporch Roll Call Vote: Ayes – all. Motion carried. B. Site Plan Review Applicant: Minnetonka Public SchoolDistrict Location: 19685 State Highway7 Planning Director Darling explained that thisisarequestforasiteplan amendment forproperty located at19685 StateHighway7. TheMinnetonka School District recently purchased the property andisproposing toremodel thebuilding andsitetoaccommodate aschooluseforolder, special needsstudents tohelpthemacquirejobandlifeskills totransition intoamoreindependent life. Sheexplained thatthemajorityofthechanges areinterior tothebuildingbutnoted thatthere areafewsitechanges beingproposed. Shereviewed some oftheconditions andnotedthatstaff recommends approval oftheapplication, subject tothoseconditions. Commissioner Gaultasked about access anddrop-offlocations. CITY OFSHOREWOOD PLANNING COMMISSION MEETING MAY 4, 2021 Page 7of7 Planning Director Darling suggested thattheapplicant answerthosequestions. Paul Bourgeois (withtheMinnetonka School District) stated thattheyareexpecting between 25 and40students whoaremildly impaired, ages 18-21. Hestatedthatthese arestudents thatcan havesuccessful lives iftheyaretaught thingssuchashowtoliveinanapartment andotherlife skills. Theywillalsoworkwithlocalbusiness onapprentice type jobopportunities. Heexplained thatthereiscrossaccess within thePlanned UnitDevelopment andhisunderstanding isthatin essence, technically alltheparkingcould beshared. Hestatedthat theyarenotintending to shareandnoted thatthereshouldbeabout10-15staffmembers onsiteonadailybasis. The bustraffic willbethesmallbuses with classes fromabout 9:00amto3:00pm. Hestatedthat therewillbesometraffic during thedaybecause thestudents willgoonfieldtripstovarious businesses tolearn aboutdifferent jobs. Hestatedthattheyhave spoken withAlerus and are planning tohavethebuses enter thewest driveway andlooparound, dropthestudents atthe west door, andthenthebuses wouldexit. Hestated thattheyareanticipating 2or3buses inthe morning andalsointheafternoon. Eggenberger moved, Riedel seconded, to recommend approval ofthe request foraSite Plan Amendment for 19685 State Highway 7, subject toconditions aslisted instaff report. Roll Call Vote: Ayes – all. Motion carried. 5. OTHER BUSINESS 6. REPORTS Council Meeting Report CouncilLiaison Gorham reported onmatters considered andactions taken during theCouncil’s recent meetings. Draft Next Meeting Agenda Planning DirectorDarling statedthereareanumber ofnewvariance applications planned forthe nextmeeting including: aCUPforanewhometobeconstructed onBirchBluff; avariance fora newgarage additiononWoodside Road; and avariance onBirchBluffforbuilding height and hardcover. Planning DirectorDarling stated thatalthough thePlanning Commission does notlookoverFinal Platapplications, shewanted toletthemknowthattwosubmitted, one forTheVillasat Shorewood Village, whichwillnow beknown asWalnut Grove, andfortwo duplexes at20325 Excelsior Boulevard, whichwillbecalled Excelsior Woods. 7. ADJOURNMENT Riedel moved, Huskins seconded, adjourning the Planning Commission Meeting ofMay 4, 2021, at8:52 P.M. Roll Call Vote: Ayes – all. Motion passed 5/0. DefinitionsPertainingtoBuildingHeight FromChapter1201.02ofCitycode PreviousDefinitionsforHeight: BUILDING HEIGHT. Adistance tobemeasured fromtheaverage landgrade tothetopofaflat roof, tothe mean distance (between eaves and peak) ofthe highest gable onapitched orhip roof, totheroofdeckline ofamansard roof, tothe uppermost point onallotherrooftypes. GRADE (AVERAGE LAND GRADE). The lowest point ofelevation ofthe finished surface ofthe ground, paving orsidewalk withintheareabetweenthestructureandtheproperty lineorwhen thepropertylineismorethanfivefeetfromthebuilding, betweenthebuildingandalinefivefeet from thebuilding. NewdefinitionofHeight: BUILDING HEIGHT. Adistance tobemeasured fromthelowest landgrade tothetopofaflat roof, tothemeandistance (between eaves and peak) ofthehighest gableonapitched orhip roof, totheroofdeckline ofamansard roof, totheuppermost point onallotherrooftypes. Thelowest land grade shall mean thelowest pointofelevation ofthefinished surface ofthe ground, pavingorsidewalk withinthearea between thestructure and the property lineor whenthe property lineismorethanfivefeet fromthebuilding, between thebuilding andaline fivefeetfrom thebuilding. April 17, 2021 Dear Mayor, City Council, City Planner and Planning Commission ofShorewood: We, TodandBonnie Carpenter, arethenewowners oftheproperty located at26050 Birch Bluff Road, Shorewood, Minnesota 55331. Werespectfully request avariance tothe hardcover allowance on ourproperty for 1.84% or 395.5square feet - ourproposed rain- water runoff mitigation/infiltration system reduces oureffective hardcover to 7.09%, significantly lower than therequisite 25%, asshown onthesupporting documents. Also, duetotherecent clarification inheight restrictions, we arerequesting tobeheld tothe interpreted standard thatwas inplace on December 29, 2020 upon purchase ofthelot andJanuary 12, 2021 - meton sitew/KHP alongwith Peter Eskuche, andsubsequent design commencement withEskuche Design Group. Current situation WehavebeenMinnesota residentsforthepast27years. Wearebothinourearly60'sandare planningour retirement years. We have3 children and4grandchildren- 3boysand 1princess - andoneontheway (boy) Weareatallfamily. Iam 6'7" andmywife 5'10" with2of3children 6'2ortaller, includingour daughter, andsofar, 2ofour grandchildren projected tobeatleast 6'9". With atallandcontinuing togrowfamily, wedecided alargerspacewould helpfamily gatherings andenhanceourretiredyears. Grandchildren andalakeexperience appealtous. After lookingatseveral homesforsaleweconcluded wewouldliketobuildratherthanbuyan existinghomeandthatShorewood'sexpansive lakeviewsandallthecityofferedwereour preferred choice. Inshort, wedecidedtobuildourdream and ultimately "toetag" home in Shorewood onLakeMinnetonka. WeenteredcontracttobuythepropertyinDecember 2020 and became owners inFebruary 2021. Welookforwardtogatherings withfriends, butmostly, with our family. Important question responses 1) Thevariance, anditsresulting construction anduse, isconsistent withthe intentofthecomprehensive planandinharmony withthegeneralpurposes andintentofthezoningregulations. We arenotseeking excessive permissions outside thenormal expectations around construction anduseofalakeside single-family residence. Whatweaimto accomplish isvery much inharmony with theintent ofthezoning regulations. 2) Practical difficulties: a) Hardcover: Like most ofus, asweage intoandthrough ourretirement years, we want togoaboutourday-to-dayliving onasinglelevel ofourhome while providing space forvisiting family, friends andguests. Having ourmaster bedroom suiteonthemain level along with ourintended entertaining spaces is part ofthisdesign. This one-level living hascaused thefootprint toexpand outside themaximum allowable hardcover limits onthisnarrow lot. Thewater run-off mitigation systemwehaveproposed brings theeffective hardcover to 7.09%, wellbelowthemaximum allowed. Allofourproposed uses are reasonable andwithin normal expectations ofalakefront property. Allset-backs willbecomplied with. b) Height: Aswesearched foraproperty thatwould afford usthelifestyle we desired aswe enter andagethrough ourretirement years, wedecided upon this lotandthepossibilities itpresented. Wepurchased thelotanddesigned the home tomeet ourdesired current and futurelifestyle. Asweworkedwithour Architecttodesignourdreamhome, itwasdiscoveredthatazoningrule definingthepointatwhichtheoverallbuildingheightismeasuredfromwas Thisresultedinournewlydesignedhomebeing modifiedJanuary7, 2021.) Thishasadramaticnegativeimpactonthedesign wehavedeveloped, whichwaswithinthepresumedallowedmaximumsgiven awareofthisrecentclarification. Ifthishad been known, wemayhave chosen a different lotonwhichtobuild. AsIpreviously noted, wehave atallfamily, thedesign takesthatinto consideration, wehave 9' ceilings intheLower Level, 10'-6" ceilings onthemain level and9' ceilings withsloping ceilings inthedormered areas, alivinginthe roofeffect. Wehave alsodesigned anarchitecturally congruent design thatis traditional innature and patterns itself into apractical shingle stylelake home. Thewayinwhich thenewlyrevised height restriction readswould preclude us fromhaving muchofasloped roof, whichtakesawayallthe character and aesthetically correct scaleandform thatashingle stylehome would normally portray. When onecalculates the 3levelsofdesign asIhave noted abovealong withtheideaofadding aceilingtofloordimension between floors of2' youend upat32.5feetinheight andwe donothave aroofonthehome yet. Itisour belief thattheintention oftheordinance wasnottocausenearly flatroofed homes orhomes tonotbeabletoaccomplish awalk-out LowerLevel unless one hasaflatroof. Wehope thatthepractical understanding ofthefunction andthe architectural formwould beallowed toplayouttocausethehometobeused as intended inside with ceilings thatmake sense fortheoccupants and forthe design tobeabletoplay outinthebeauty ofthestyleweandourarchitect have chosen topursue. Wehope thatyouagree thatwhatwe aredoing isnotoutside ofthenorm. c) None ofourproposed variances willhave anynegative effectonourneighbors, thesurrounding area orthegeneral public. Ourproposed newhomewill beautify andenhance theaesthetics andvalue ofourneighborhood. 3) Thevariance wouldnotbebasedexclusively oneconomic considerations: Ourrequested variances arenotatalleconomically based. Ouronlybasisforthese requests istoaccommodate ourintended current and futureuse andlifestyle. 4) Thevariance shallnotimpair anadequate supply oflightandairtoadjacent property, unreasonably increase thecongestion onthepublic street or increase thedanger offireorendanger thepublic safety. Ourrequested variances willhavenonegative impact onourneighbors, theCityof Shorewood orthegeneral public. 5) Thevariance, anditsresulting construction project, would notbedetrimental tothepublic welfare, norwould itbeinjurious toother landsor improvements intheneighborhood. Ourrequested variances willhavenonegative impact onourneighbors, theCityof Shorewood orthegeneral public. 6) Thevariance istheminimum variance necessary toaddress oralleviate the practical difficulties. Ourrequested variances donotexceed thatwhich isnecessary toaccommodate our desired current andfuture lifestyle and isonlywhat isneeded toalleviate the practical difficulties asoutlineabove. Weappreciate your attention andconsideration to ourvariance request. Wehope our explanation and request meets your approval and issubsequently granted authority to proceed. Respectfully submitted, Tod Carpenter April20, 2021, RevisedMay11, 2021 Conditional UsePermit, Narrative Re: 26050BirchBluffRoad, Shorewood Theconstruction ofthenewhomeat26050 BirchBluffRoadrequiresthatweimportapproximately 500 cu. yds. offill, inexcessofthe100cubicyardsstipulatedinCityofShorewood Regulation 1201.03, Subd 8 (a) LandReclamation. Allexcavation andfillactivitieswillcomplywithCityofShorewood Regulation1201.26Subd7 (b) Shoreland Alteration; GradingandFilling. Theproposed fillisnecessary toprovideadequatefoundational stratauponwhichtoconstruct thenew home. Thisfillwillprovideenoughlevelgroundtofacilitatetheproperconstruction ofasafe, accessible drivewayandaflatbuildingpad. Thefillalsoallowsustomorecloselycomplywithnewlyalteredbuilding heightrestrictions andhelpstomitigate adepressionthatwouldbeformed betweenourdrivewayand thedriveway/parkingareaofourneighbor totheeast. 1. Ourproposeduseisconsistent withallpoliciesandprovisions. 2. Ourproposed usewillnotdepreciateorinanywaynegatively impactthesurrounding area. 3. Ourproposedusewillhavenonegative impactuponanyCityofShorewood capacities or services. 4. Ourproposedusewillhavenonegativeimpactuponanygeneralpublicwelfareorsafety. 5. Ourproposed usewillbecompliant withallapplicable CityofShorewoodcodes, regulations and ordinances. 6. Ourproposed fillandgradeoperationwilltakeapproximately twotothreedays. 7. Ourhaul-route (highlighted illustration attached) willbeHighway 7toEurekaRoad, Northto Smithtown Road, WesttoEurekaRoad, NorthonEurekaRoadtoBirchBluffRoad, westto26050 BirchBluffRoad. Thisroute willbeusedinreverseforthereturntrips. 8. Dustcontrolwillbemaintainedbymanualwateringon-siteasneeded. Streetswillalsobe cleanedasneededattheendofdayoffillandgradeoperations. ThankYou, KyleHunt MarieDarling From:McDonald <p.m.mcdonald@usfamily.net> Sent:Sunday, May2, 20212:40PM To:MarieDarling Subject:RE: Amendments totheSignRegulations Thankyouforsendingthisinformation. IwasunabletoopentheStaffReportdocument asitappearedtobedamaged, however theminutes werereadable. Justacommentregarding thesetbackoftenfeet. Manyplacesinthecityhavea drop-offorditchclosetotheroadthatwouldprohibitplacinganycampaignsignswiththatamount ofsetback. Ihaveaproposal forsignsthatIwouldliketheCitytoconsider. Sincewedon’thavesidewalks, andwelovetowalk, itisimportantforpeopletobeawareoftrafficontheroadwhen theyarewalking. Manypeoplewalkwiththeirbackstotrafficandwithsomekindofheadphoneson. Ifpedestrianswalk facingtraffic, ontheleftsideoftheroad, thatwouldenableawareness ofoncomingcars. Duringmylifetime I’veheard ofpeoplebeinginjured, evendeath, becauseofalackofawareness oftraffic. Asignthatsays “Pedestrians KeepLeft” wouldencourageawarenessofsaferwaystousetheroadways. OfcoursewhatI’mproposing isatrafficsign (likeaNoParkingsign). Ihopethatthisissomething theCityofShorewood coulddotohelppeople protect themselves. BestRegards, PamMcDonald From: MarieDarling \[mailto:MDarling@ci.shorewood.mn.us\] Sent: Thursday, April29, 20214:24PM To: MarieDarling <MDarling@ci.shorewood.mn.us> Cc: EmmaNotermann <ENotermann@ci.shorewood.mn.us> Subject: Amendments totheSignRegulations Iwasveryexcitedtohearthatyouareinterested intheproposedordinance amendments. However, Iwantedtoletyou knowthatIwillberequestingacontinuance ofthereviewofthesignamendments totheJune1PlanningCommission meeting. ThePlanningCommission won’thaveadrafttoreviewbuttheywillbeopeningandcontinuing thepublic hearing. Ifyouwanttocomeandrequest theopportunity tospeakonthistopic, youcandoso. Youarealsowelcome sttocometothemeetingonJune1. ThelinkstotheMaymeeting willbeavailableonthecity’swebsite lateTuesdayafternoon, typically before6:00p.m. Because yourequestedforinformationonwhathasbeendiscussedsofar, Ihaveattachedacopyoftheoriginalstaff reportandtheminutesfromtheAprilplanning commission wheretheamendmentswerediscussed generally. Pleaseletmeknowifyouhaveanyquestions. MarieDarling PlanningDirector 952-960-7912 mdarling@ci.shorewood.mn.us CityofShorewood 5755Country ClubRoad 1 Shorewood, MN55331 MNDataPracticesNotification: PursuanttoMNDataPracticesChapter13allgovernment dataincluding email communications ispresumed tobepublicunlessthereisaspecificstatestatute, federal law, ortemporary classification thatclassifiesitotherwise. www.ci.shorewood.mn.us 2 CITY OFSHOREWOOD PLANNING COMMISSION MEETING APRIL 6, 2021 Page 6of10 6. NEW BUSINESS A. Sign Ordinance Update – Discussion onPolitical Signs Planning Director Darling explained thatthisitemisalso astaff-initiated itemregarding text amendments forpolitical signage. Shestated thatoneofthepriorities thattheCouncil setfor themselves andthePlanning Commission thisyearwastoreviewandconsider amendments of thepolitical signregulations andnotedthatofconcern specifically werethenumber andproximity ofcampaign signstothestreets. Shestated thatitisacomplicated issueandthereareanumber ofState statutes thatgivetheCitysome requirements forwhat isallowed. She readaloud the State statute andtheCity’ssignregulation language. Shestatedthatthelanguage issimilar but hastwoseparate standards thatapplytoallelections which causes confusion about when the Citycanapply theirstandards andwhentheycannot. Staffisproposing thatthecode bechanged tobemoreclearwhenthenon-commercial signs canbeputupbefore allelections. Shereviewed therecommendations fromstaffthattheywouldlikethePlanning Commission toconsider. Commissioner Eggenberger asked about regulation ofnon-commercial signageandwhether the Citycanregulate where theyareplaced. Planning DirectorDarling statedthattheCitycanimposelocationrequirements. Councilmember Calliesstated thatshethinksitisagood ideatohave thelanguage beconsistent withtheStatelawbutthinks that15feetfromtheedge ofthepavement isnotpractical formost areas oftheCityandwould basically prohibit anycampaign signsbeingvisible. Commissioner Huskins statedthathewouldagreethata15-footsetback seems abitexcessive, buthisconcern wasthatitmayhavetheunintended consequence ofhaving people placelarger signsinorderforthemtobevisible. Hestatedthathewouldprefer smaller signsinthe neighborhoods. Heasked ifacampaign wouldbeallowed tohavesignage foraneventifthey gotapermittoholdarallyonpublic lands. Planning Director Darlingstated thatshewould havetoreview thatinformation andnoted that thereareveryfewsigns thatorganizations canputupduring events. Commissioner Huskinsstatedthattheproposed language states thattheCitywouldhavethe right toremovethesignsthatareinviolation. Planning Director Darlingclarified that thisiswouldeither beintheright-of-wayoronpublicland. She stated thatifthere wereviolations onprivate property, theCitywouldnotify theproperty owner. Commissioner Gaultcommented thathewasnotsureifresidents understood theregulations surrounding nameplate signsandsubstitution ofnon-commercial signs. Planning Director Darlingstatedthatnameplate signsseem tobegoingaway andveryfew homeowners evenhavethem anymore. Commissioner Riedel askedifCommissioner Gault wasaskingifsomeone, underthisordinance, wouldbepermitted toputupanon-conforming signsimplybecause itcontains non-commercial speech. Hestatedthathedoesnotthinkthatisthecaseandpeople cannotputupafullynon- conforming sign. CITY OFSHOREWOOD PLANNING COMMISSION MEETING APRIL 6, 2021 Page 7of10 Commissioner Gaultstatedthatheagreed, butfeelsthislanguage says theycansubstitute their nameplate signwithanon-commercial speech signbutcannot have both. stCommissionerRiedelstatedthathewouldagreeandfeelsthatthisisa1 Amendment issuethat ifyouareallowed towritesomething, then you areallowed towriteanything. ChairMaddy statedhehasthesameconcernbecause youcanhaveasignthatsays, “Votefor Joey”, butcannot haveasign thatsays, “EatatJoeyNova’s”. Hestatedthathewouldliketostay asfaraway fromthisaspossible. Commissioner Riedel statedthathewould notwant togofurther thantheCityhastowiththis stissueandwouldliketodotheminimumtoavoid1 Amendment issues. ChairMaddy stated thatStatelawdictates whattheCityhastodoandasked whytheCitywould notjustmatchtheir language andnottouch any restrictions. Hestatedthathedidnotthinkthe Cityhashadaproblem withexcessive signage. Planning Director Darling statedthattheCitycanmatch theStatelawexactly, except Statelaw doesnotapplytothingslikeschool boardelections ormunicipal elections thatwouldhappenin non-Stategeneral election year. Shestatedthatshethinks thatthere shouldberules forthose instances aswell. ChairMaddysuggested havingtheschool boardand otherelections matchtheframework ofthe Stateelection language and justleaveitatthat. Planning Director Darling stated thatwouldbefine. Commissioner Gaultsuggested thatitjustreferto ‘public elections’. Planning Director Darling clarified thatthere havebeencomplaints aboutthenumber ofsignsand howclosetheywerewhichiswhythePlanningCommission wasdirected totakealookatthis issue. Commissioner Gaultstated thathewould gotothefreespeech issuethatifhecansayone thing, heshould beabletosayit100timesorbeable tosay100differentthings. Commissioner Huskins stated thattheStatelanguage does notappear tosayanything about setbacks. HestatedthatiftheCitysimplytakes theState’slanguage, hedoesnotthink that would besufficient. ChairMaddy asked ifthesetback issuewasbecause oftraffic andvisibility concerns. Planning DirectorDarling stated thatthere could bevisibility issueswhich iswhyshethinksthere hasbeen asetback included. Shestated thatshethinksitwasthatthere weresomany, soclose tothestreet, thattherewasaconcern thatitwould beadistraction. Commissioner Riedelstated thathethinksasetbackishelpful andbecomes anissuewhenthere arecomplaints ifthereisaspecific hardnumbertopoint to, thenitbecomes lessofasubjective issue. Juststating thatsignageisnotallowed tointerferewithvisibility opens itupfordiscussion andinterpretation. Hestatedthathethinksa15-foot setback isexcessive andwouldsuggest something like5-10feet. CITY OFSHOREWOOD PLANNING COMMISSION MEETING APRIL 6, 2021 Page 8of10 ChairMaddystated thathedoesnotwanttodictate how many feetbackasigncanbe. Hestated thatitisnotblocking theviewoftraffic, hewouldprefertheCityjuststay outofit. Commissioner Gault statedthatithastobeonprivate property sowhatever number that would beforcestheretobeasetback. Hestated thatthenthisraisesthequestion ofwhether theCity allowsitattheproperty line. Planning Director Darlingaskedwhatwouldbedone whentheproperty lineisinthemiddle ofthe street. Commissioner Gault statedthatsomecommon sense needs tobeusedandpeople cannotput anysignwhereitwillobstruct traffic eitherforpedestrians orvehicles. Hestatedthatthespeech hewants topromote onhisprivate property iswhatever he wants ittobeandtheCityhasno constitutional abilitytostopthatunless hewould advocate forviolence orsomething. Hestated thathedoesnothave aconcern withthenumber ofsigns, butdoeshaveaconcern withsomeone puttingupa10x12signatanintersection where itwillobstruct visibility. Commissioner Eggenberger statedthatthetroublewiththat, without using asetback, ispeople justsaying, ‘oh, wellthatdoesn’tobstruct traffic’ anditisjustanopposing discussion withouta tangible solution. Hestatedthatifthereisasetback then itisclearwhen things need tobemoved andwhen theydonot. Commissioner Riedel stated thatthemorehethinksaboutthis, themoreheagreeswithChair Maddy. Asetbackonto private property could actually bechallenged. Hestated thatapublic right-of-wayisonething, butanindividuals property istheirpropertyand asetback inthissituation wouldbesomewhat arbitrary. Commissioner Eggenberger stated thatalloftheCitycodescouldbeconsidered somewhat arbitrary andlisted afewexamples. Chair Maddy statedthattoparaphrase, itappears thatwhattheCommission wantstodoisnot pushanyvalues andletpeople speak. Hestated thatthesetback issueisinteresting because therearegood arguments onboth sides. Commissioner Huskinsstated that hewouldagree withCommissioner Gault andthinksthata setbackwillhelpclarify andreduce someofthesubjectivity thatwould otherwise occur. Hestated thathebelievesaten-footsetback isreasonable. Commissioner Eggenberger statedthathewouldagreewithCommissioner Huskins. Planning Director Darlingasked iftheymeant tenfeetfromtheedgeoftheroadortenfeetfrom thefrontproperty line. There was aconsensus that the measurement would befrom the edge oftheroad. There was consensus tofollow theState guidelines for allpublic elections forsigns to beposted 46 days before the election. Commissioner Huskins stated thatheprefers the terminology ‘non-commercial speech’ versus campaign signs’. Commissioner Riedelasked whattypeofsignispermittedyearroundwithorwithout apermit. CITY OFSHOREWOOD PLANNING COMMISSION MEETING APRIL 6, 2021 Page 9of10 Planning Director Darling statedthatmost smallsigns, suchasnameplates andthesmallsigns thatstickintheground donotrequire apermit. Nameplate signsareallowedinanyresidential district, sothere canalsobeanon-commercial speechsignofthesame size, subject tothesame setback requirements atanytimeintheyear. She clarifiedthatpeople gettohaveonesignand canchoose touseitfortheirname orsomeothernon-commercial speechmessage. Shethanked theCommission fortheirinputandstated thatshewillbringthis backtotheCommission ata futuredate. Btl!MND!}!Vq!gps!Ejtdvttjpo Dbo!Djujft!Qspijcju!Dbnqbjho!! Tjhot!boe!Gmbht@ Djuz!Sfhvmbujpot qptufst/!Uif!V/T/!Efqbsunfou!pg!Mbcps!pggfst!b!tjuf!uibu!ifmqt! Ep!djujft!ibwf!uif!bvuipsjuz!up!qspijcju!dbnqbjho! efufsnjof!xijdi!qptufst!zpv!offe!bu!iuuqt;00xfcbqqt/epm/ R hpw0fmbxt0qptufst/iun/!Boe!uif!Njooftpub!Efqbsunfou! 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