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08-12-24 CC Reg Mtg MinutesCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 12, 2024 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Labadie called the meeting to order at 7:00 P.M. A. Pledge of Allegiance B. Roll Call Present. Mayor Labadie; Councilmembers Callies, Maddy, Sanschagrin, and Zerby; City Attorney Brooksbank; City Administrator Nevinski; City Clerk/HR Director Thone; Planning Director Darling; Director of Public Works Morreim; Park and Recreation Manager Czech; Finance Director Schmuck, and City Engineer Budde Absent: None C. Review Agenda Sanschagrin moved, Maddy seconded, approving the agenda as presented. Motion passed. 2. CONSENT AGENDA Mayor Labadie reviewed the items on the Consent Agenda. Councilmember Zerby asked how the `lead' city would be determined for item 2.D because it was not defined. City Engineer Budde stated that each city has an underground utility, and the intent was that the repair or replacement of the separate utilities would usually be the `lead' for the street reconstruction. Councilmember Zerby asked if this item needed to be brought back with that more clearly defined, or if would be understood, as is. City Administrator Nevinski suggested that this item be removed and placed under New Business for more detailed discussion. Councilmember Sanschagrin asked City Engineer Budde about item 2.13. and the response to John Heeley's comments during Matters from the Floor. City Administrator Nevinski clarified that City Engineer Budde was not at that meeting, but Public Works Director Morreim did respond. He stated that the response was that the City was continuing to work with the contractors and had not closed out the projects. He noted that the City is aware CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 2 of 23 of some of the conditions surrounding seedling, particularly around the trails in Freeman Park and is working on resolving those concerns. Councilmember Sanschagrin asked about item 2.E., Exhibit B and noted that the table calculations did not appear to be accurate. City Engineer Budde explained that the thirty-two thousand dollars that was in there was what Met Council had put in as a preliminary placeholder based on their estimate. He stated that after the project was bid, he gave them what their portion was, and it ended up being just under nine thousand. He explained that they had done their editing in a Word table which did not auto correct the numbers and should not be thirty-two thousand, as shown. He noted that this has already been signed by the Met Council. City Administrator Nevinski stated that he felt that this was essentially a scrivener's error, and the City could alert the Met Council to the error and have this page corrected with the proper total. Councilmember Zerby asked for clarification of which items have been removed from the Consent Agenda for further discussion. Mayor Labadie stated that she believes it was only item 2.D. Councilmember Zerby stated that under item 2.C, he would like to pull the Bolton and Menk contractor's pay request for the Shorewood Mill & Overlay and Smithtown Road Drainage Improvements. Mayor Labadie stated that they would move 2.C., in its entirety, to 8.D. Zerby moved, Sanschagrin seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Meeting Minutes of July 22, 2024 B. City Council Regular Meeting Minutes of July 22, 2024 C. APPFeyal Gf theyeFifie d Claims List (moved to New Business item 8.D.) D. Agreement with Chanhassen, 2024 Mill & QTeraa` , City Preleet 24 Adopting RESOLUTION NO. 2 ?selut*-Gn ApPFGV-ng Cost Share 24-01." (moved to New Business item 8.C.) E. Agreement with Met Council, 2024 Mill & Overlay, City Project 24-01, Adopting RESOLUTION NO. 24-060, "A Resolution Approving Cooperative Construction Agreement No.241006 with Metropolitan Council; City Project 24-01." F. Approve Designation of Authorized Signers, Adopting RESOLUTION NO.24- 061, "A Resolution Designating Authorized Signers for City of Shorewood." CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 3 of 23 G. Accept Quotes and Award Contract for West Water Tower Cleaning, City Project 24-05, Adopting RESOLUTION NO. 24-062, "A Resolution to Accept Quotes and Award Contract for West Water Tower Cleaning; City Project 24- 05." Motion passed. 3. MATTERS FROM THE FLOOR Barry Brown, 6050 Burlwood Court, explained that after reading the Bolton and Menk article on Shorewood Citizens Advocate last week, he decided to do some research. He stated that he had analyzed seven and a half years' worth of engineering invoices and comparable city taxes and services and is hopeful that this information will help the Council with their 2025 budget decisions. He referenced the sources of his research and noted that Mound and Victoria have five times the numbers of parks as Shorewood and three to four times the number of lakes/docks. He stated that Mound has an identical budget to Shorewood and if not for their recreation center, revenues of more than one million dollars, and noted that Victoria has roughly the same budget. He noted that all three cities also have the same number of Public Works employees, plus or minus, one. He reviewed the general administrative budget for Mound and stated that it was about forty-five percent less than Shorewood's. He explained that Victoria has thirty-two more miles of road to maintain, and the City covers eighty-seven percent more square miles with the same number of employees. He stated that he did not mean to imply that Shorewood's employees do less work but felt that it did point to productivity and would require a deeper understanding of how they may be able to improve individual performance and an investment in equipment. He stated that his professional opinion related to Bolton and Menk is that the velocity at which the Council is pursuing unnecessarily high -cost projects and bond funding is financially unsustainable and will saddle the community with an unforeseen debt bomb after the Council is no longer in office. He stated that he hoped that this information was helpful to the Council in making informed decisions. He noted that this data had been provided to Shorewood's Citizen's Advocate in order to publish it. Alan Yelsey, 26335 Peach Circle, thanked Barry Brown for taking the time to do this research regarding City finances and the comparative analysis with other nearby cities. He stated that he believed that the City needed to be more citizen -centric in presenting the same data to the public. He explained that he did not think residents should have to scrounge for the data or compile it themselves and encouraged the City to do more in order to make the data more transparent for the public to access. 4. REPORTS AND PRESENTATIONS 5. PARKS A. Report by Commissioner Eggenberger on July 16, 2024 Planning Commission Meeting Planning Commissioner Eggenberger gave a brief overview of the items discussed at the July 16, 2024 Planning Commission meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 4 of 23 Councilmember Sanschagrin stated that he had noted in the engineering report that there was a discussion around making sure that there was adequate snow removal and asked if the Commission had discussed that point. Planning Commissioner Eggenberger stated that it was discussed, and which was part of the reason why some of the Commissioners wanted to remove one of the homes from the plans. He stated that it was also the reason why one of the Commissioners did not want to `require' visitor parking in order to give additional places for snow placement. B. Variance to Rear Setback Location: 22760 Galpin Lane Applicant: Danberry Properties, Jeff Danberry Planning Director Darling gave an overview of the request for a variance to the rear setback at 22760 Galpin Lane in order to demolish the existing garage and construct a new attached garage to the home. She stated that the Planning Commission had voted unanimously to recommend approval of this request, subject to the conditions included in the resolution. Councilmember Sanschagrin stated that a large part of these plans is to raise the grading of the garage up and asked if the City was comfortable that would not create any issues with stormwater for the nearby properties. Planning Director Darling explained that as part of the review of the application, she had City Engineer Budde look at this. City Engineer Budde stated that in the plans, they show building about a five-foot higher wall on the back side of the garage to make up the grade difference. He stated that the application materials stated that the intent was that the grading would stay the same or similar. He noted that he believes if they build it that way they will be able to maintain the drainage in its current configuration. The Council discussed details of the application and their opinions. Callies moved, Maddy seconded, Adopting RESOLUTION NO. 24-063, "A Resolution Approving Variance to Rear -Yard Setback to Construct an Attached Garage on Property Located at 22760 Galpin Lane." Motion passed. C. PUD Concept Plan for a 7-unit Development Location: 24560 Smithtown Road Applicant: Admark, LLC Planning Director Darling gave an overview of the request from Admark for a PUD Concept stage plan for a seven -unit detached townhome development at 24560 Smithtown Road. She noted that the original submittal was for eight units, and the applicant had removed one home from the site during the review process in order to conform with the Comprehensive Plan. She noted that two requests for flexibility were necessary because of the amount of required density on the site for lot area/unit and the impervious surface coverage. She explained that staff and the Planning Commission have been working on code amendments regarding these items for some of the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 5 of 23 zoning districts in the City which would reduce the requests for flexibility with future developments. She explained that the townhomes would not be categorized as `affordable' in the region but would be a lower priced option for people in the area. She gave a brief overview of various plans for the site, requests by the applicant, and additional applications that would be required for this project to move forward. She explained that the Planning Commission had voted 3-2 in favor of recommending approval subject to two additional conditions that the applicant provide guest parking and the removal of one of the dwellings in order to increase the distance between the homes. She noted that the Commissioners who voted in opposition to this were not opposed to the development itself but did not support one or both of the additional conditions. She explained that following the Planning Commission meeting, the developer provided a revised site plan that included two guest parking spaces on the north end of the turnaround area and increased the distance between the homes to fifteen feet rather than ten, without losing one of the homes. She stated that the resolution was prepared with the conditions recommended by staff as well as the two additional conditions that the Planning Commission had recommended be added, but should the Council wish to amend the resolution in any way, this item could be continued in order for staff to revise the resolution and ready for review at the next meeting. She noted that Councilmember Sanschagrin had pointed out a typographical error within the resolution within 2.C. which she will correct if the resolution moves forward. The City had received three letters from: Micah Hylarides; a Christopher Road group of residents; and Brian Maghan. Councilmember Sanschagrin referenced number three of the resolution related to the number of approved homes. Planning Director Darling reiterated that she had drafted the resolution to incorporate the recommendations from the Planning Commission which included removing one unit but noted that the Council could direct her to approve it consistent with the most recent site plan that was received on July 30, 2024. Councilmember Callies stated that she also did not understand what this said and asked for clarification of what single and family homes meant. Planning Director Darling explained that there are four single family homes shown on the plans under the Planning Commission recommendation, and the northerly two would be combined into a two-family home. Councilmember Sanschagrin asked if the language in the resolution should say four rather than six. Planning Director Darling stated that, to her, the City would be allowing six homes, and it is a mix of single family and two-family homes. She stated that the Planning Commission had recommended that it be five structures with six units. Councilmember Zerby stated that displayed on the screen was five homes and his understanding is that units six and seven were pushed together. Planning Director Darling stated that was correct and explained that the Planning Commission had recommended that one of the lots for units one through five, be removed. She reiterated that she had written up the resolution consistent with their recommendations. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 6 of 23 Councilmember Zerby asked if what was being displayed on the monitor represented the current proposal by the applicant. Planning Director Darling stated that it represented the current proposal by the applicant to keep all of the seven units that were originally proposed and found a way to increase the distance between the units. She reiterated that the recommendation from the Planning Commission was for six units. Councilmember Callies stated that her understanding was that the concern had to do with the overall density and the applicant has addressed some things in response to the concerns raised by the residents. She noted that making units six and seven into an attached townhome seems a bit overstretching on the part of the Planning Commission because they were essentially redesigning the project. Planning Director Darling explained that had been her original recommendation and noted that she was trying to increase the distance between the west property line and the home on lot six to ten feet and the distance between the home on lot seven and the turnaround. Councilmember Zerby noted that the applicant had asked to use the west edge of the property as a side property line and asked where the rear property line would then be moved. Planning Director Darling stated that the front would be along Smithtown Road, the side property would be the west and east, and the rear would be the north side. Councilmember Zerby stated that it appeared as though the rear side of the homes would face west and also where a majority of the windows would be located. Planning Director Darling stated that there would be windows on the rear of the units. She explained that the applicant has asked the City to consider how they would apply the front, side and rear on this property and do the same for his development with the detached townhouses as they would if they were all attached. Mayor Labadie reminded the audience that this was not a public hearing for this item because that had already taken place at the Planning Commission meeting. She explained that the Council would be discussing this request, and the applicant also has the right to address the Council, but the Council would not be taking comments from the audience. She acknowledged that the Council had received the letter that was sent earlier today as well as all of the letters that had been submitted to the Planning Commission. Councilmember Callies stated that under the Comprehensive Plan, what the applicant is proposing was within the guidance for density and that the PUD allows for some flexibility with regard to the site development. Planning Director Darling confirmed that this was correct. Councilmember Maddy stated that one issue that sticks out pretty far is the impervious surface because it almost doubles the hardcover over what is allowed. He asked what staff had found that justified much pavement and rooftop on that small of a lot. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 7 of 23 Planning Director Darling explained that with higher densities it will be nearly impossible to adhere to twenty-five percent impervious surface coverage. She stated that she did not think applying a single-family impervious surface calculation would be fair when you consider the footprint and the need to access each one of the individual units. She stated that the City had provided some flexibility for the Lake Park Villas townhouse development which had over forty percent and they had over four units/acre. She stated that this development is over six units/acre, and they are proposing more impervious surface coverage. She noted that one of the letters submitted had also mentioned concerns about the impervious surface coverage and were much happier with commercial development but noted that the commercial development had sixty-six percent impervious surface coverage and this proposal would actually be a reduction from the previous application. Councilmember Zerby stated that this current proposal has impervious surface coverage at roughly fifty-eight percent and asked how the impervious surface coverage would change if this development was an apartment building. Planning Director Darling stated that she believed that it would still be over the required amount because they would have to provide parking. Councilmember Zerby asked what would happen if an apartment building provided underground parking rather than surface parking. Planning Director Darling stated that they would be able to provide some of the units underground but generally most apartments still have some surface parking. Councilmember Sanschagrin asked about the history of this lot and whether it had always been vacant. Planning Director Darling stated that she has not been able to find much in the files but believed that at one point there may have been a structure on the property but had not found any building permits or any documentation that would tell her what it was. Councilmember Zerby stated that it was owned by the Legion for quite a while and believes that they were using it as a way to entice a developer to help build a new clubhouse for them along with some other mixed housing. He stated that the only thing he has really seen it used for was for boat storage by the veterans. Mark and Tara Kultsis, 6015 Cathcart Drive, stated that they originally bought the property because it was guided for density of six to eight homes per acre and their idea was to build some housing for Tara's parents. He explained that they were just trying to do what the City wanted them to do with the property based on how it had been guided through the Comprehensive Plan. He noted that they had looked at an attached townhome project as well but because of the grading on the site they felt that having individual units that they could sort of step up would be a better plan. He stated that they had also met with two local real estate groups to get feedback on what would be marketable right now and they both gave the feedback that people want to have detached homes that do not share walls. He stated that the footprint for the units is one -thousand, two hundred square feet, with some options for some of the units to have basements and also some that may have a bonus room above the garage. He stated that for parking, they can work with their architecture and get twenty feet in front of the garage for parking spaces. He noted that snow storage would be handled by the HOA and stated that there is actually quite a bit of room CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 8 of 23 on the site for it. He stated that he would echo comments made by Planning Director Darling that the City's ordinances were not set up for six to eight units per acre which is why they actually have to ask for PUD because there is no other way, per City ordinance, to develop this property. He suggested that what they are proposing may actually help the City set up some of the framework for the changes they will need to create in order to achieve having density of six to eight units per acre. He reiterated that the proposed impervious surface for commercial use was higher than what they were proposing with this plan. He noted that, based on their environmental studies, he was not sure that there have been other structures on the site before other than a shed on the north side and also a remnant of a parking area. Councilmember Callies asked Mr. Kultsis about the recommendation from the Planning Commission to combine units six and seven into one structure. Mr. Kultsis explained that he was really open to whatever the Council wanted them to do. He stated that based on conversations they have had, everybody does want to have windows, so putting units together is not necessarily what they are hearing there is demand for. He stated that he thinks that if the Council told them there needed to be a certain setback from the west property line, he believes that can achieve it by just revising the plans for those two units that would still allow for four-sided windows. He stated that he would also prefer to keep the units consistent because this is such a small development. Councilmember Zerby stated that he had a number of questions. He distributed a handout to the Council and stated that much of the information could also be found in the e-mail sent by Brian Maghan. He noted that he had some discussion with Planning Director Darling, via e-mail, about the zoning that would be applied to this lot. He stated that he believes the last place they had landed in their discussion was for R-1 D. Planning Director Darling clarified that R-1 D was what the setbacks most closely matched with. Councilmember Zerby stated that the handout compared R-1 D to a PUD. Councilmember Callies asked for clarification on why they were saying this is R-1 D. Councilmember Zerby stated that R-1 D is what it would be if the City had rezoned it into the medium density category. Planning Director Darling clarified that what Councilmember Zerby had asked her was what it had most closely resembled, which would be the R-1 D because of the thirty-foot front setback. She stated that if the City were to rezone this property to medium density, it would likely be the R-3A district or a new two-family district that would achieve those density classifications. Councilmember Zerby read aloud from the PUD description and according to that, the lot size would be no less than ten thousand square feet, and these lots are about three thousand two hundred seventy-seven square feet. Mayor Labadie asked if Planning Director Darling had a copy of the document that Councilmember Zerby was referencing and who had prepared it. Councilmember Zerby stated that Planning Director Darling had a copy of the document and explained that he had prepared it. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 9 of 23 Mayor Labadie stated that the Council had just received this document and asked if anything was stated incorrectly that Planning Director Darling bring it to the Council's attention. Councilmember Zerby stated that he had prepared this document per discussion this morning with Planning Director Darling, via e-mail and noted that he would like to know if any of the information was incorrect. He noted that he did have R-3A information as well but had not printed that information. He stated that the lot width proposed is forty-five feet and for R-1 D should not be less than seventy-five feet according, and for R-3A it should not be less than ninety feet. He stated that the lot depth for R-1 D needed to be one -hundred twenty feet, and the applicant is proposing seventy-two feet. He noted that the front yard would be not less than thirty feet, and the proposal is for fifteen feet and rear yard is to be not less than thirty-five feet and they are proposing ten feet and noted that R-3A has thirty feet for a rear yard setback. He explained that the side yard is not less than ten feet on each side and now, with the homes spread out to be fifteen feet apart, that brings the side yard to seven and a half feet. He stated that the homes allowed on a common drive, according to City ordinances, is three and this would be five units or six homes. He reviewed the impervious surfaces allowed in the other zoning districts and the proposed was at almost fifty-eight percent. He stated that he has some concerns about the driveways, specifically with relation to marketability and noted that fifteen feet would be very challenging and gave the example of a Mercedes GLE SUV, which is just over sixteen feet long. He noted that according to CHAT GPT, none of the top ten best-selling vehicles are less than fifteen feet long. He referenced snow storage and noted that if there is a car that is just barely inside the driveway, it seems as though it would complicate how snowplow operations could be handled. He stated that he also wanted to make note of the garage size and explained that a common garage was typically twenty-four feet by twenty-four feet, and these are proposed to be twenty by twenty, so there would be very little storage available. He stated that the last thing he found in the PUD ordinance was a reference to setbacks that the front and side yard restrictions that the peripheral of the PUD to the site shall, at the minimum be the same as imposed at the respective districts and shared examples from the proposal. He stated that, in his opinion, the proposal does not meet the City's definition of what a PUD would be qualified as and also did not see what the public benefit would be to this proposal for the City and its residents other than that this will be a private road. He stated that the last time a project on this site was before the Council, he heard the Council say that there were too many variances and that was why it was denied. He stated that in this proposal he believes that there are essentially at least eight variances that would be required if this was developed as an R-3A. He stated that for the last proposal, he had suggested that they could make changes to it and have the Council give direction on modifications, but at the time, the Council wished to just look at it, as presented. Mayor Labadie asked Planning Director Darling to address the document Councilmember Zerby had submitted and some of the comments that he had made. Planning Director Darling apologized to Councilmember Zerby and explained that during their conversation, she had not realized that he intended to analyze the development using the R-1 D standards or she would have been a bit clearer. She explained that the R-1 D zoning district and the R-1 C zoning district that is applied to the two properties to the west of here do not implement the medium density from the Comprehensive Plan and those will need to be changed to a zoning district that allows a development with six to eight units per acre. She stated that will mean that there will not be twenty thousand square foot lots in the zoning district and will have to be something less than that. She stated that with townhomes and multi -family units they typically look at the amount of area per dwelling rather than the amount of area that is in each individual CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 10 of 23 lot. She stated that these look like single-family homes, but they are detached townhomes and will be maintained by the HOA. She explained that in looking at how many units could be provided on this property the lot area per unit was something that she had included in the staff report. Councilmember Zerby stated that the staff report had tossed out three different zoning districts which he found confusing and referenced various measurement examples that were different. Councilmember Callies stated that by doing calculations and comparing the different zoning districts, what she essentially hears Councilmember Zerby saying is that this should be a single- family home, but reminded him that this property was guided for multi -family, which she felt was a benefit to the City. She stated that this proposal would provide a variety of residential types within the City. She noted that the property owner has the right to develop it in accordance with the City regulations and did not agree with Councilmember Zerby's use of the word `variance' because they are variabilities, but that is why they have a PUD. Councilmember Zerby clarified that he was not suggesting that they just put one home on this parcel but was saying that a lot of the things they were asking for are quite large and reiterated some of his examples. He stated that he did not feel what was being proposed would fit into the neighborhood and explained that a PUD was designed to help make things fit and blend into the neighborhood. Councilmember Callies noted that it would depend on how `neighborhood' was defined because right now there are two empty lots next to this parcel. Councilmember Zerby stated that the second empty lot did have a home on it that burned down, and the City purchased it and held onto it. Councilmember Callies stated that when the City put together the Comprehensive Plan, this area was changed from commercial because that was no longer valid for what the City's future would look like. She stated that she felt it was appropriate to have this Comprehensive Plan designation for the lot and the Council will need to balance the plan for the overall neighborhood. Councilmember Zerby stated that he understood that but felt that some of what was being proposed was just impractical, for example the proposed fifteen -foot driveways. He stated that the staff report stated that the garage space always needed to be accessible to one car, per the HOA agreement, even if it has to park sideways in the garage in order to fit, which he felt did not seem practical or reasonable. He stated that there was also no parking on the street for guests and asked what would happen on a holiday because most cars would not fit in that short of a driveway and the development only had two designated guest parking spots. Mayor Labadie stated that parking was also a concern she had with the previous application. She thanked Councilmember Zerby for his thoughts and the homework he had done to share with the Council. Councilmember Maddy stated that what is happening here is really a transportation problem. He stated that he moved to Shorewood from a building that had a density of one hundred thirty-seven units per acre, but he walked to the grocery store, work, and rode his bike places because there was a great bicycle network and had only used his car once or twice a month. He explained that the problem in this situation is that they are talking about density and to him, it feels as though the City is sending mixed signals. He stated that nobody in the town that he has talked to wanted CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 11 of 23 six to eight units per acre and explained that when the Met Council had, proverbially, rammed it down their throats, he had to apologize to numerous land owners because the Met Council was forcing it through, just like they did in Lake Elmo. He stated that the City did not have a defense against it and so he feels the trick here is to find a balance. He agreed that if they built this the parking would be a nightmare and trying to regulate what they store in the garage was not something that he would want to ask an HOA to do for single-family homes. He stated that if this was located in a place that was walkable and not completely auto oriented it would make sense, but having that many cars making ten trips a day from each unit would not be something that the City would be prepared for. He noted that he wished that they could make this work, but the City's rules do not fit with this kind of development and was not something that he could do to the neighbors. Councilmember Sanschagrin stated that he shared the same concerns and stated that it just seems like they are trying to do too much with this size of property. He stated that the City needed to take this into account when they redo their zoning codes to make sure that it is clear that this does not fit the City. Councilmember Callies stated that she would agree that there are some issues with the development on the site, but when someone says it does not fit in Shorewood, she asked if that meant that there would not be any multi -family housing in the City. She stated that this site, to her, seems particularly difficult for anything, but it has been designated within the Comprehensive Plan as being medium -density residential, and asked if the City could take back that designation. She stated that it was not fair to the applicant when they come and propose something that is permitted. She stated that it was not the Council's job to design the project, but the Met Council has required that they have certain spaces for this type of housing. She asked what would happen if the City reverted the property back to something else. Planning Director Darling stated that if this application is denied, the first zoning districts that they are working on are implementing the high -density land use district, then medium density. She explained that they would have to rezone it to be consistent with the Comprehensive Plan. Councilmember Zerby stated that this is a challenging lot and if they had a magic wand, they could combine the three parcels in the area and have a much better home community. Mayor Labadie stated that she thinks it was once the thought that the parcels could be combined, but that did not happen. She stated that Councilmember Callies is correct that the landowners have the right to develop the property, but, as she said with the last application, she remains very concerned about parking. She asked Planning Director Darling to explain the density that would be required. Planning Director Darling stated that the density that is required by the Comprehensive Plan is six to eight units per acre, so the City will have to come forward with a zoning district that allows this density. Councilmember Callies stated that the proposal is for PUD which is a way to implement six to eight units per acre on this site. Councilmember Maddy asked if the City's plan was to find a district that is not auto -oriented in Shorewood, because that would be tough. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 12 of 23 Planning Director Darling stated that the City can still have higher density in auto -oriented districts and noted that there are things to walk to in the area such as the convenience store, coffee shop, two restaurants, parks, senior center, and City Hall. She stated that by Shorewood's standards, which is a pretty pedestrian -friendly area. Councilmember Callies asked how the applicant had come up with this particular design and asked if there may be some other layout that would make better use of the site and noted that the Planning Commission ended up trying to design it for the applicant. Councilmember Sanschagrin stated that he would like attention brought to the issue about parking in front of the garage. Mr. Kultsis stated that he was looking to the Council for direction because it had already been guided in the 2030 Comprehensive Plan for six units per acre. He explained that he bought the property between the 2030 and the 2040 Comprehensive Plan that now has it at guided for six to eight units per acre. He stated that he asked the City what they wanted to do with this land and was told six to eight units per acre, which is when he tried to come up with a development that met the Comprehensive Plan guidance. He stated that he was not trying to drive the density, but if the City had said it was R-1, he would not have purchased the property. He stated that if the City decides that they do not want to see anything except R-1 houses, which is their decision, but he was just trying to give the City something that met all their criteria. He reiterated that the City did not currently have an ordinance that is consistent with the Comprehensive Plan, which by law is something that they were supposed to have in place nine months after the Plan was adopted. He stated that the density for this parcel is six to eight units per acre which he is just barely meeting and noted that you cannot just take this and make it three units because then they would have to amend their Comprehensive Plan. He explained that he would be happy if the Council would just tell him what they think they want to do on this property. He stated that to address the concerns about parking, he will be able to provide two parking spaces per unit outside, plus one inside. He stated that the City had recently approved a PUD for the townhome development down the street that allowed the HOA to limit one parking space inside of the garages and he is asking for the same treatment. He stated that meant that he would have three spaces per unit plus a few guest spaces. He explained that he was trying to target more empty nester type people who are frequently one -car families. He stated that concerns about storage were raised, but they will not need a mower or snowblower because everything on site will be maintained by the HOA. He stated that he could build an apartment building on this site if that is what the City wanted but noted that he personally did not think that would be the right market because it would be too harsh of a transition from the single-family nearby. He stated that he had also considered traditional townhomes but that would take up almost the same square footage because they have to be a bit wider in order for everything to work. He reiterated that this land is guided for six to eight units per acre and that is what he was trying to achieve. He noted that underground parking had been mentioned and he did not think that made sense for a six -unit building. Councilmember Zerby stated that he did have the elevation and could make it a tuck under garage. Mr. Kultsis stated that he could do a tuck -under for townhomes or single-family but he did not know if that would really be the market. He stated that someone mentioned the ten foot setback on the north side but noted that all the homes in Shorewood have a ten -foot side yard setback, and his request is also for ten feet, but it happens to be a rear yard, instead of a side yard. He stated that these homes will be compact and scaled to fit and are not like the twin homes that are CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 13 of 23 going up. He stated that regarding walkability, when he showed this to the realtors, they all felt the location was 'primo' for walking. He stated that no matter how this is developed he has proposed extending the sidewalk from the site all the way to the corner and reiterated that this has been guided for six to eight units per acre for at least twenty years and if the Council wanted something different than that, then they need to amend the Comprehensive Plan. Councilmember Zerby stated that he can put in six to eight units as one structure and felt that there were ways to get that number of units on the site. Mr. Kultsis reiterated that he would be happy to put in an apartment building and was looking for guidance from the Council but noted that he felt this product may fit the neighborhood better than an apartment building. Mayor Labadie stated that the Council needed to make a decision on the current application. Councilmember Callies stated that this is at the concept plan stage and noted that she believed the suggestion for an apartment building would still be objected to by the neighbors. She explained that she was afraid that the City was just having the applicant go round and round by continuously asking for another plan. Councilmember Maddy stated that he feels it would be tough to build a conforming apartment building on this parcel. Mr. Kultsis commented that it would still require a PUD and reiterated that the product he is proposing is a product that the City did not already have because it is a one thousand two hundred square foot detached townhome product that he believes would have a great market in the area and would provide the City with different housing options. Mayor Labadie stated that she felt trying to predict who may move into these would be difficult. Councilmember Zerby stated that there was a question raised about what the neighbors would want, and they were present tonight. He noted that he felt that it was just a formality on whether they would be allowed to speak or not and explained that it would not be a public hearing, but the Council could allow them to give some input. Mayor Labadie stated that between the letters they had received, the nodding heads that she has seen, and attendance at other meetings, she believed their `vibe' has been felt. She stated that it is correct that this parcel has been guided for six to eight units per acre and the Council typically does not open this up for input after the public hearing has already been held and she was not willing to open that door. She explained that she was not trying to be disrespectful to residents but believed that it was already clear that they did not like the plan being proposed. Councilmember Maddy stated that he wanted to give kudos to staff fifteen years ago who saw this coming and had tried to put together the small area plan, however, nothing ever came of it. Mayor Labadie stated that this was very difficult and reminded the Council that they were here to discuss one particular concept plan in front of them. She stated that she felt that they needed to either vote on the plan or give the landowner some direction on what to do next. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 14 of 23 Councilmember Maddy asked for clarification on what was being presented because they had a few different iterations in front of them. Planning Director Darling clarified that the resolution, as written, was for six dwellings and the dwellings on lots six and seven would be consolidated into a twin home structure, and also guest parking on the north end of the turnaround. She noted that the developer's concept showed seven units with more space between them, guest parking spaces on the north end of the turnaround, and the homes on lots six and seven separated. She explained that the Council could act on the resolution, or they could give staff direction on how they would like to proceed and they would bring back a resolution at the following meeting. Councilmember Callies stated that she did not think the recommendation to remove a home and combine lots six and seven really do much in terms of the overall concept and asked if the street would be built to City standards. Planning Director Darling explained that the private street would be built to fire lane standards. Mayor Labadie asked if the space between the homes was equivalent to the space between the homes in the Country Club. Planning Director Darling clarified that it was equivalent to the required space. She stated that what they are showing on the revised site plan is fifteen feet between the units on lots one through five and between lots six and seven and between lot six and the west property line would have a seven -and -a -half -foot setback, and ten feet for the others. Councilmember Zerby stated that the Planning Commission's recommendation was to remove one of those homes and was a three to two vote. Mayor Labadie stated that she just wished that it fit in more with the character of the neighborhood and reiterated that she was very concerned about parking. She stated that extending the sidewalk would benefit the City, however, she was still struggling with the fact that, in her opinion, this does not fit in with the character of the neighborhood. Councilmember Sanschagrin stated that it was clear that most cars would extend off the driveway into the fire lane and felt that part of the problem with the design is that there was not enough room for a car to park in the driveway. Councilmember Zerby stated that if they went to a twenty -four -foot fire street, that would mean that they could extend the driveway another two feet. Mayor Labadie stated that she did not think the fire marshal would sign off on that change. Mr. Kultsis stated that the parking for the cars, he had stated earlier, could meet the twenty -foot condition from the edge of the fire lane to the front of the garage, which would be consistent with the twin homes that were just approved. Councilmember Callies noted that in other parts of the City where there are smaller streets, people park on the streets. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 15 of 23 Councilmember Zerby stated that he did not believe that they were parking legally. He stated that he did not think the neighborhood was necessarily opposed to a development on this site but did not think this was the right fit. He stated that he would like to see it come back with some different things to address the concerns that have been raised. Councilmember Maddy asked if the Council could ask the applicant to come back with a drawing that shows the twenty -foot parking spaces. Councilmember Zerby stated that he would also like to see the design that was suggested by the Planning Commission and try to find some way to squeeze in a bit more green space. Mayor Labadie stated that she would like to see the Council be more specific with their feedback for Mr. Kultsis. Councilmember Zerby clarified that he would like to see Mr. Kultsis bring back a plan that reflects the recommendations from the Planning Commission, the twenty -foot parking pad area, and how they may be able to reduce the impervious surface. Councilmember Callies stated that she believed that there would be all kinds of ways to do what was recommended by the Planning Commission. She stated that right now, there were no people on the west side and the City does not know what may be there in the future. Councilmember Maddy stated that he liked where the Council was going with this discussion because the biggest problem he had was the fifteen -foot parking space and in trying to regulate garage storage. He noted that if they could keep all of the cars for most of the time, on site, he thinks the houses are really cute and the developer had a good point that this could be a good transition. He stated that he could see himself supporting a similar design with real parking in front of the garages. Mayor Labadie stated that the neighbors need to realize that this parcel will change, and that the property owner has the right to develop it. She stated that she believes the Council was united and that they would like the applicant to bring back a different concept. Planning Director Darling suggested that the Council vote to continue this item to the next City Council meeting. Zerby moved, Sanschagrin seconded, to continue discussion of a PUD Concept Plan for the Property Located at 24560 Smithtown Road to the next City Council meeting to include bringing back a plan that reflects the Planning Commission recommendation, the twenty - foot parking pad area, and ways they may be able to reduce the impervious surface. Motion passed. Mayor Labadie stated that this would be discussed at a public Council meeting, but she would not be taking any public comment during the meeting and suggested that residents submit their comments in writing prior to the meeting. D. Approve Service Agreement with Planning Consultant for Subdivision Ordinance Rewrite CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 16 of 23 Planning Director Darling gave an overview of the request by staff to accept an estimate for a consultant to rewrite the subdivision regulations and noted that the lowest estimate had come from HKGi. Councilmember Zerby noted that HKGi had helped the City create its Master Plan and the trail plan many years ago. Callies moved, Zerby seconded, to Accept the Estimate and Authorize a Service Agreement with HKGi to Rewrite the Subdivision Ordinance. Councilmember Sanschagrin stated that he would like to understand how Council and resident input would fit into the process. Planning Director Darling stated that there are a number of policy issues that will need to be decided on and can work with the consultants to let them know that the City would like to address those issues before they begin working on the `meat' of the ordinance amendments. She stated that subdivision ordinances are highly technical and were not sure if there would be a lot of people who would be interested in discussing much of this detail, but the policy issues could be something where the Council and the public could chime in. Councilmember Sanschagrin stated that the City has granted a lot of variances. Planning Director Darling stated that one thing that she believed was a bit outdated in the subdivision code was that if they are applying for a lot width variance, they have to request a subdivision variance and in most modern zoning ordinances, they would apply for a zoning variance. Councilmember Sanschagrin asked how comfortable Planning Director Darling was with the scope of this because this was just a fee estimate and asked if she felt there was a risk that this would go significantly over budget. Planning Director Darling stated that in the agreement, there is a `not to exceed' amount and she felt that they had a very generous amount of staff hours included in their estimate. Councilmember Zerby stated that it says that they will also prepare for and appear at the Planning Commission Public Hearing which would help with the public input. Councilmember Sanschagrin explained that he just wanted to make sure that the residents knew that was going to happen and wanted to make sure that was a good communication plan. Motion passed. 7. ENGINEERING/PUBLIC WORKS A. Accept Quote and Award Contract for Harding Lane, City Project 24-06 City Engineer Budde reviewed the request from the property owner at 5590 Harding Lane to connect to City water due to challenges with their well. He explained that Harding Lane did not have municipal water, but in this case, it may be possible to hook up on the backside of their lot, with an easement from their neighbor. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 17 of 23 Councilmember Sanschagrin asked if staff had considered any other property owners in the area who may want to connect. City Engineer Budde stated that they had not, partially because when they did the Glenn/Amlee/Manitou project to the north, they had some rough discussions about potentially stubbing a main out to serve Harding Lane in the future and there was no appetite for that from the residents. Councilmember Sanschagrin asked what the net cost would be for the City. City Engineer Budde stated that the City would end up getting five thousand hundred dollars into the Water Fund balance. Councilmember Callies stated that was because the homeowners need to pay ten thousand dollars despite the fact that this is going to only cost about four thousand dollars. She noted that this brings up the thought that the City has a `goofy' water policy. Councilmember Maddy asked if the homeowners realized that they would be paying almost twenty thousand dollars for the connection. City Engineer Budde stated that the homeowners were aware of the costs. Zerby moved, Sanschagrin seconded, Adopting RESOLUTION NO. 24-065, "A Resolution Approving and Adopting a Special Assessment." Motion passed. Zerby moved, Sanschagrin seconded, Adopting RESOLUTION NO. 24-066, "A Resolution to Accept Quotes and Award Contract for 5590 Harding Lane Water Service, City Project 24-06." Motion passed. B. Approve Overhead Placement of MetroNet Fiber Optic Cable City Administrator Nevinski outlined discussions with MetroNet about a possible fiber deployment throughout the City as part of a larger project they are doing through Carver County. He noted that there was a representative from MetroNet online if the Council had any questions. Councilmember Sanschagrin asked the MetroNet representative how long it would take to complete the deployment. Mr. Ballow, MetroNet, stated that they were hoping to start this construction season and be done next year at roughly around this time. Councilmember Sanschagrin asked about how MetroNet pricing would compare with Mediacom. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 18 of 23 Mr. Ballow stated that they had provided their pricing to the City. He explained that they are a symmetrical service with Mediacom so they will get the same upload and download speeds, and they do offer true fiber to the homes. City Administrator Nevinski stated that he had received an e-mail with MetroNet pricing and outlined some of the details. Councilmember Sanschagrin asked about the City's communication plans to let the residents know what is going on. Mr. Ballow explained that they have a simple process of communication and send out letters thirty to forty-five days prior to construction and within fourteen to twenty-one days, they send out a postcard. He noted that within five to ten days before they arrive on site, they put out sign flags in the yards, if the City allows it, and also put out a larger sign outside of the entrances of every neighborhood that they are working in. He stated that overall, they do four separate notifications for residents to be able to know what is happening. He stated that within the notifications it also introduces the homeowners to their ticket system for any questions, concerns, compliments, or to just pass along pertinent information about their yards. He explained that if they are not computer savvy there is also a phone number that they can call to submit their feedback. He stated that he and his team are notified about each ticket that is received and they have to answer it within twenty-four to forty-eight hours and close out the issue within five to eight days. Maddy moved, Zerby seconded, Adopting RESOLUTION NO. 24-069, "A Resolution Approving MetroNet Fiber Optic Deployment Plan to Place Facilities on Existing Poles and Structures." 8. GENERAUNEW BUSINESS A. Approve SLMPD Budget City Administrator Nevinski reminded the Council that Police Chief Tholen had presented the proposed 2025 budget to the Council in July. Zerby moved, Sanschagrin seconded, Adopting RESOLUTION NO. 24-067, "A Resolution Approving the Amended 2025 Annual Operating Budget of the South Lake Minnetonka Police Department." . ., B. Approve EFD Budget City Administrator Nevinski stated that the Excelsior Fire Chief Mackey had presented the proposed budget to the Council in June and noted that the Excelsior Fire Board was recommending approval. Councilmember Sanschagrin stated that the resolution talks about the desired level of fire protection within the City, but they have learned that very little of what they do is actually fire CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 19 of 23 protection and is mostly EMS services. He suggested that the City may want to start talking about that, so the public understood. Councilmember Maddy stated that was correct and about twenty percent of their calls involve something actually on fire and the rest end up being the `Swiss army knife' of people in trouble. Maddy moved, Labadie seconded, Adopting RESOLUTION NO. 24-068, "A Resolution Making Approving the 2025 Annual Budget of the Excelsior Fire District." Motion passed. C. Agreement with Chanhassen, 2024 Mill & Overlay, City Project 24-01 (formerly Consent Agenda item 2.D) City Engineer Budde gave an overview of the City's 2024 Mill & Overlay project and explained that one of the streets is on the boundary with Chanhassen. He explained that Chanhassen was willing to split the cost equally for that street, but there was no great documentation in either city about who would be responsible for maintenance of the roadway. He noted that the current `handshake' agreement is that Shorewood would be responsible for the short-term maintenance, such as crack sealing and snow plowing and the long-term items were undetermined so this was just formalizing everything with an agreement. Councilmember Zerby stated that he wanted more information on how the lead city was determined because that was not included in the contract. He suggested that perhaps the City Attorney should add a bit of language to make that clear. City Engineer Budde stated that the agreement has been reviewed and the interpretation of the resolution is that whoever is taking the initiative on it would be the lead agency, but they could also put in a formal definition is that was the Council's direction. Councilmember Zerby stated that he would like one more statement that defines the lead city a bit better. City Attorney Brooksbank referenced Section 3.A. which defines the lead city as the city leading the project and Section 2.A. that says that either party may coordinate or lead the efforts. He explained that the idea becomes whichever city decided to move the project forward would become the lead city. Various members of the Council stated that they did not believe that they had received the entire agreement in their packet. City Engineer Budde stated that they will bring this back to a future Council meeting and ensure that the full agreement was included for the Council. Zerby moved, Maddy seconded, Directing staff to bring back RESOLUTION NO.24-059, "A Resolution Approving Cost Share and Maintenance Agreement with Chanhassen for Lilac Lane; City Project 24-01 ", for discussion at a future City Council meeting. Motion passed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 20 of 23 D. Approve Verified Claims List (formerly Consent Agenda item 2.C.) Councilmember Zerby stated that he had asked City Administrator Nevinski to give him invoices that are over one hundred thousand dollars to review and explained that he had noticed an accounting error in one of them. He stated that it had been explained to him and noted that there was a copy of the information left on the Council dais. He asked how this sort of thing could happen and stated that he also wanted to point out something that had been brought up in the past that the very first line on the invoices are confusing because it talks about change orders but does not illustrate it anywhere. He encouraged staff to look into making changes to the first line of the invoice. Councilmember Sanschagrin asked if it was possible for the full Council to get access to the larger invoices. City Administrator Nevinski confirmed that he can send those out to the Council. Zerby moved, Maddy seconded, Approving the Verified Claims List, as presented. Motion passed. 9. STAFF AND COUNCIL REPORTS A. Staff 1. Second Quarter 2024 Budget Report 2. Second Quarter 2024 Investments Report Finance Director Schmuck gave a brief presentation outlining details from the Second Quarter 2024 Budget Report and the 2024 Investments Report. Councilmember Sanschagrin stated that it appeared that safety was above budget and asked if that was just a timing issue. Finance Director Schmuck explained that it was most likely because of the timing of the quarterly payments to the different agencies. City Administrator Nevinski clarified that the SLMPD is paid on a monthly basis and EFD is paid on a quarterly basis. Councilmember Sanschagrin stated that the City was getting a five point one percent return on their investments and asked about the bonds. Finance Director Schmuck stated that the bonds vary from one to four point three percent and reminded the Council that the five point one percent yield was a snapshot on June 30, 2024. Zerby moved, Maddy seconded, Approving the Second Quarter 2024 Budget Report, as presented. Motion passed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 21 of 23 Zerby moved, Maddy seconded, Approving the Second Quarter 2024 Investments Report, as presented. Motion passed. Other Parks and Recreation Manager Czech stated that they held a Safety Camp last week at the fire station and expressed his appreciation to the SLMPD and Excelsior Fire for assisting at the event. He stated that he also wanted to thank Mayor Labadie for coming and participating in their impromptu graduation ceremony. He noted that Movie in the Park would be held August 23, 2024, where they will show the film Migration. Public Works Director Morreim stated that the water meter replacement project ended earlier today and noted that they still have about thirty meters left and would continue to attempt getting the rest of them replaced. He stated that their three seasonal staff positions will be ending this week and next week and noted that they have been doing great work all summer long and was hopeful that they would return next year. City Engineer Budde gave a brief update on the Birch Bluff project and explained that a number of residents had reached out to share their dissatisfaction with the turf. He explained that he had been meeting with them in order to understand their concerns and agreed that about sixty percent of it really looks poor and the other forty percent has done just fine. He outlined some of the specific concerns and reviewed the variety of things that they believe contributed to the issues that they are seeing. He noted that with the number of weeds on the project they have informed the contractor that they cannot use any chemicals or herbicides for weed management which they have not used but noted that they felt this may be a factor in the number of weeds. He stated he has met with the contractor and will continue to be in touch with the residents as well as take the next steps. He reviewed some of the proposed solutions for this issue including digging out some of the seed bed, spreading a thin layer of premium topsoil, continuing to mow, using a higher quality seed mix, and in some areas where this is a lot of crabgrass, they would try to slit seed with the higher grade turf mix. Councilmember Zerby asked if for the future they could create a Shorewood standard that the lower grade soil not be used. City Engineer Budde stated that they were already in the process of updating this. Councilmember Zerby stated that it does seem as though Bolton & Menk has been a factor in this situation, for example, the choice of the materials used, and asked if they may be able to do something to offset these additional costs. City Engineer Budde stated that he could look into that and see if there may be something they could do to offset those costs. Councilmember Maddy stated that he felt the fifty-fifty mix would be great but noted that the blue grass takes three weeks to germinate and is a high -maintenance grass which is not a sustainable choice. He suggested that they look into fine fescue or allow the homeowner to buy their own CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 12, 2024 Page 22 of 23 grass seed. He stated that he did not want to start putting down, as a standard, high -maintenance grass that does not do well in drought conditions. Councilmember Zerby asked about flocking when they do the green spray and if that would be any better than this approach. Councilmember Maddy stated that hydroseeding is nice, but it would end up being a budget decision. Councilmember Sanschagrin stated that he had met with the residents about a week ago and agreed that they are pretty upset. He noted that some of them were willing to do their own thing if the City would help with some of the costs. He stated that some of the turf was exceedingly low quality and had the consistency of cement and asked if the tiller would be able to remove the rocks and garbage. City Engineer Budde stated that they are supposed to pick anything bigger than three inches but does not know if that was adjusted for anything in the City. He stated that smaller things would just be considered part of the topsoil, unless they dig it out en masse with skid loaders and replace it. Councilmember Sanschagrin stated that given what he saw, he thinks the City may need to consider doing that. City Engineer Budde noted that there is a large punch list of additional items that the contractor still has to take care of as well. Councilmember Sanschagrin asked City Engineer Budde to share this list with him. Mayor Labadie suggested that City Engineer Budde share the punch list with the entire Council. Finance Director Schmuck stated that she had spent the last two weeks delving into quarterly reports and budgets. She noted that she had been utilizing things that were already set up but asked the Council to let her know if there was anything that they would like to see presented differently. Councilmember Zerby stated that he would be open to suggestions from Finance Director Schmuck if there were tools that she had used in other cities that she felt may be helpful in Shorewood. City Clerk/HR Director Thone stated that there would be a primary election on August 13, 2024, and polls would be open 7:00 a.m. to 8:00 p.m. She stated that candidate filing for the upcoming election closes August 13, 2024, at 5:00 p.m. and withdrawal is two days later. She stated that there are six people who have filed, two for mayor and four for the Council which can be viewed on the Secretary of State website. She stated that the City has received eighteen applications for the City's Planner position and will be interviewing six of the candidates in the first -round next week. City Administrator Nevinski stated that the City received two hundred thousand dollars from the State to establish a transit management organization related to Highway 7. He stated that he had met with representatives from MnDot to try to figure out the overall requirements and explained i UR E 11UMM# 1 9 AUGUST 12,2024 g- 23 of that MnDot was a bit perplexed by the legislation but they will be looking to pull the corridor cities together for a discussion, give a technical update from the engineers and how they will move forward. He noted that there had been a bit of leaking in the City Hall roof and when they called a contractor to come out and fix things he told them that he thought the City had hail damage, so an insurance adjuster had also taken a look and the City was currently getting quotes to replace the roof, skylights, and gutters. Councilmember Zerby stated that the City has a drone that is used for protective inspections and suggested that they do some proactive inspections of the City's assets with it. B. Mayor and City Council Councilmember Sanschagrin stated that he had attended the Mound Fire Commission meeting in July and shared some of the discussion points. He noted that he had also attended the LMCC meeting earlier in the month where they discussed the budget, which continues to have challenges as people disconnect from cable. He stated that their hope is that the new MidCo franchise may help offset some of those reductions. Councilmember Maddy stated that Night to Unite was fun and he was able to stop by six parties. He reviewed some of the discussion items from the recent Excelsior Fire Board meeting and the St. Bonifacius Fire District meeting. Councilmember Callies stated that she attended the organics recycling tour in Shakopee along with Councilmember Sanschagrin and members of the Recycling Committee. She stated that it was very interesting to see how that process works and commended the Recycling Committee for the work they have done to try to promote the City's organics program. Mayor Labadie expressed her appreciation to Parks and Recreation Manager Czech for all the work he did on the safety camp, as well as the volunteers, EFD and the SLMPD. She stated that she also wanted to thank City Clerk/HR Director Thone and Deputy City Clerk Brenda Pricco for participating in her recent Coffee with the Mayor at Shorewood Landings to answer questions about elections. 10. ADJOURN Zerby moved, Maddy seconded, Adjourning the City Council Regular Meeting of August 12, 2024, at 10:02 P.M.