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07-22-24 EDA MinutesCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD ECONOMIC DEVELOPMENT AUTHORITY COUNCIL CHAMBERS MONDAY, JULY 22, 2024 6:30 P.M. MINUTES President Labadie called the meeting to order at 6:30 P.M. A. Roll Call Present. President Labadie; Commissioners Callies, and Zerby; Executive Director Nevinski; and City Clerk/HR Director Thone; Absent: Commissioners Maddy and Sanschagrin B. Review Agenda Commissioner Zerby moved, Commissioner Callies seconded, approving the agenda as presented. Motion passed. 2. APPROVAL OF MINUTES A. EDA Minut4es of October 10, 2023 meeting Commissioner Callies moved, Commissioner Zerby seconded, approving the EDA minutes of the October 10, 2023 meeting, as presented. Motion passed. 3. NEW BUSINESS A. Appoint 2024 Officers Executive Director Nevinski explained that the Bylaws require the EDA to hold their annual meeting on the fourth Monday in July, which they had missed last year with all the transitions that were happening. He stated that they wanted to try to meet that date requirement this year now that things are more in tune. He explained that they were being asked to consider appointments for Vice -President, President Pro-Tem, and Treasurer. He stated that when the EDA had met last fall, there were some questions about whether all the roles were actually necessary and after discussing this with the City Attorney's office, it was confirmed that the Bylaws mirror what is included in the State Statute. He stated that he did not believe there was a lot of flexibility, but explained that some changes that they may want to consider could be to move their annual meeting to the beginning of the year. CITY OF SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES JULY 22, 2024 Page 2 of 2 Commissioner Zerby stated that he would agree that making a change in the annual meeting date was a good idea, but that had not been noticed in tonight's agenda and asked if that was something that would require public notice. Executive Director Nevinski stated that he was looking for direction from the EDA on that idea and if they supported it, he would bring it back to a future meeting that had proper notice. Commissioner Zerby stated that he would like to see that done. Commissioner Zerby moved to Appoint the Slate from 2023 to also serve in 2024, with Commissioner Callies as Vice -President, Commissioner Maddy as President Pro-Tem, and Commissioner Sanschagrin as Treasurer; and to designate authority to Finance Director Schmuck for the day-to-day tasks. Commissioner Callies stated that she agreed with that motion and noted that she didn't know if there was any magic within the EDA Statute for the July timeframe. She stated that she also did not understand why, for the regular meetings, they needed to specific 6:00 P.M. and suggested that they change the language to say that `the Board may hold regular meetings at such time as the Board may determine'. Executive Director Nevinski stated that he believed that they could be flexible and noted that he had a similar thought as well. He stated that he felt that change would allow the EDA to hold meetings, as needed, but not meet when it was unnecessary. Commissioner Callies seconded the motion. Motion passed. Commissioner Zerby noted that the appointments do not need to be members of the City Council and could be individuals outside of the Council. President Labadie noted that the EDA had given direction to Executive Director Nevinski to work on revising the date of the annual meeting and language related to the regular meetings. 4. ADJOURN Commissioner Zerby moved, Commissioner Callies seconded, Adjourning the Economic Development Authority Meeting of July 22, 2024, at 6:40 P.M.