24-111 Approving a Grant Agreement with the State of Minnesota Awarding Funding for a Transit Management Organization Study of the Trunk Highway 7 CorridorCITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESTTA
RESOLUTION 24-111
A RESOLUTION APPROVING A GRANT AGREEMENT WITH THE STATE OF MINNESTOA AWARDING
FUNDING FOR A TRANSIT MANGEMENT ORGANIZATION STUDY OF THE TRUNK HIGHWAY 7 CORRIDOR
WHEREAS, Trunk Highway 7 (Hwy 7) is experiencing increased levels of traffic as development in
communities in the western metropolitan area and beyond grow and develop, resulting in increased
congestion and safety issues for drivers, passengers, pedestrians and bicyclists who use the corridor; and
WHEREAS, the communities along the Hwy 7 Corridor from 1-494 to western border of Hennepin County
have long advocated for improvements to the corridor; and
WHEREAS, as a 2022 Safety Audit of the corridor by MnDOT documented the issues and recommended
a host of short- and long-term safety improvements along the corridor, and encouraged continued
collaboration among agencies to affect the improvements; and
WHEREAS, the 2023 Legislature authorized funding for a corridor study of Hwy 7 and is expected to be
completed in mid-2025; and
WHEREAS, the 2024 Legislature awarded $200,000 in fiscal year 2025 to the city of Shorewood to
develop a transportation management organization along the marked Trunk Highway 7 corridor from
the western border of Hennepin County to Interstate Highway 494, and money under this rider is
available for developing a comprehensive study and financial plan for a transportation management
organization (TMO) in the cities and school districts along this corridor and connecting roadways; and
WHEREAS, the communities along the Hwy 7 corridor have met several times to discuss the grant and
wish to collaborate to form a TMO; and
WHEREAS, MnDOT has provided the City of Shorewood the attached grant agreement to access the
award.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
that the Council approves the attached grant agreement and authorizes the Mayor and City
Administrator to execute the agreement.
Adopted by the City Council of Shorewood, Minnesota this 9t" day of December, 2024.
1 nifer L . badie, Mayor 77
At s AU4 j(",_/
Sandie Thone, City Clerk
M
���������������
� � ���nTA��TRANSPORTATION
STATE �BB79
TRANSPORTATION�
ST4TE OFM|NNESOTA
State Fiscal Year 2025 City oYShorewood Grant Agreement
("STATE") and City of Shorewood ("RECIPIENT"), a governmental entity.
The purpose of this Grant Agreement is to administer state financial assistance to the RECIPIENT in accordance
with the Laws of Minnesota 2024, chapter 127, article 1, section 2, subd. 4 as follows:
$200,000 in fiscal year 2025 is from the general fund for a grant to the city of Shorewood to develop a
transportation management organization along the marked Trunk Highway 7 corridor from the western
comprehensive study and financial plan for a transportation management organization in the cities and
1613.98, subdivision 14, the commissioner must not use any amount of this appropriation for
administrative costs. This is a onetime appropriation.
1. Terms ofGrant Agreement
1^1 Effective Date/Commencement efWork: This Grant Agreement iseffective on, and RECIPIENT
must not begin work until, the date the STATE obtains all required signatures under Minnesota
Statutes, § 168.98,Subdivision S.
1.2 Offer and Acceptance Terms: When transmitted bySTATE toRECIPIENT, this Grant Agreement
constitutes an offer which expires ifRECIPIENT does not accept, sign and return to STATE within
45calendar days oftransmittal, unless STATE grants anextension inwriting atREOP|ENT's
request.
1.3 Expiration Date: This Grant Agreement will expire on June 30, 2026 or when all obligations have
been satisfactorily fulfilled, whichever occurs first.
1.4 Survival ofTerms: All clauses \nthis Grant Agreement which impose obligations continuing in
their nature and which must survive in order to give effect to their meaning will survive the
expiration ortermination ofthis Grant Agreement.
2.1 RECIPIENT will receive financial assistance under this Grant Agreement to develop a transportation
management organization along the marked Trunk Highway 7 corridor from the western border of
Hennepin County to Interstate Highway 494. These funds are available for developing a
comprehensive study and financial plan for a transportation management organization in the cities
and school districts along this corridor and connecting roadways.
2.1.1 RECIPIENT's Scope of Work, as approved by STATE, is attached and incorporated by
reference in this Grant Agreement as Exhibit Il. The Scope of Work may be changed up"
written approval by STATE.
Uk|e]
DEPARTMENT OF
TRANSPORTATION
2.2.1 Records. RECIPIENT will establish a set of accounts in which costs are recorded so that they
may be clearly identified, easily traced, and substantially documented. All accounting
practices applied and all records maintained must be in accordance with Generally Accepted
Accounting Principles.
Reports. RECIPIENT will prepare reports on the Requestfor Funds form prescribed by STATE.
At the end of each quarter of operation, a RECIPIENT shall provide the department with a
report summarizing allowable costs and services provided for the period. Reports will be
month following the reporting period. RECEPIENT will submit to the STATE the final report
for the agreement period no later than 60 days after the agreement period ends.
FI-2.2 Budget Line -item Adjustments
Budget line -item adjustments must be requested by RECIPIENT and approved by
STATE, RECIPIENT budget line -item adjustment requests will be submitted and approved by
STATE. In no event will budget adjustments cause the STATE's total obligation to exceed the
total budget amount of this Grant Agreement.
2.3 Procurement and Third -Party Contracts
2.3.1 Submission of Contracts tmSTATE for review
2.3.1.1 Solicitation: Prior to publication, RECIPIENT will submit to STATE all solicitations for
work (e.g. Requests For Proposals) to be funded by this Grant Agreement between
RECIPIENT and third parties or subcontractors for the STATE's review and approval.
STATE's Authorized Representative will respond to requests from RECIPIENT to review
the solicitation for work within ten (10) working days of receiving the request.
2.3.1.2 Third Party Contract: RECIPIENT shall not execute a third -party contract or subcontract
or otherwise enter into a binding agreement, including rental or lease agreements, that
is funded by this Grant Agreement until it has first received written approval from
STATE's Authorized Representative. STATE's Authorized Representative will respond to
requests from RECIPIENT for authorization to subcontract within ten (10) working days
of receiving the request. The use of third -party contractors does not relieve RECIPIENT
from performing and delivering the work stated inthis Grant Agreement.
All contracts between RECIPIENT and third parties or subcontractors must contain all
applicable provisions ofthis contract. STATE retains the rights to disapprove a third -
party contract or subcontract that is funded in part with this Grant Agreement. A
STATE -approved third -party contract or subcontract becomes part of RECIPIENT's Scope
of Work and is subject to all applicable federal, STATE, and local laws, rules and
regulations.
2.4Independent Contractor
2.4.1 Under the terms of this Grant Agreement, RECIPIENT is an independent contractor and
retains full control over the employment, direct compensation, and discharge of all persons
engaged inthis Grant Agreement.
2'4.2 RECIPIENT is solely responsible for all matters relating to payment of employees, including
compliance with social security, payroll taxes and withholdings, unemployment
compensation, and all other regulations governing these matters.
DEPARTMENT OF
2.4.3 RECIPIENT is responsible for its own acts and those of its subordinates, employees, and a
and all third -party contractors during the term of this Grant Agreement.
2.4.4 The STATE does not have an obligation or a responsibility to claims that may arise by
RECIPIENT'S subordinates, employees or any third -party contractors under the Minnesot
Workers' Compensation Act
2.4.5 The STATE does not have an obligation or a responsibility to third party claims that arise
from an act or omission on the part of RECIPIENT'S subordinates, employees, or any third
party contractor are not the STATE's obligation or responsibility.
LS Travel Expenses
Reimbursement for travel and subsistence expenses actually and necessarily incurred in the
performance of this Grant Agreement, whether by RECIPIENT or a third party or subcontractor
hired under this Grant Agreement will not exceed the amounts provided in the current Minnesota
Management and Budget Commissioner's Plan which is incorporated by reference. Out of state
travel isnot allowed without prior approval bySTATE. Minnesota will beconsidered the home
state for determining whether travel isout ofstate.
3.1 Consideration: The STATE will pay for all services performed by the RECIPIENT under this Grant
Agreement osfollows:
3.1.1 Compensation: The STATE will provide anamount asindicated }nExhibit LFinancial
Assistance, which is attached and incorporated into this Grant Agreement. STATE has
determined that the funds available for eligible costs to RECIPIENT shall not exceed the
amounts in Exhibit |, Financial Assistance.
3.2.1 Invoices: STATE will pay RECIPIENT the STATE share ofeligible costs when RECIPIENT
submits to STATE a Request for Funds prescribed by STATE and accompanying invoice(s)
and supporting documents asrequested bythe STATE.
3.2.2 Availability mySTATE Funds: STATE retains the sole and exclusive right todetermine the
amounts ufSTATE funds available for payment toRECIPIENT under the terms ofthis
Grant Agreement.
3'2.3 Partial Payment: STATE may withhold a partial payment of the STATE share if STATE
determines that the cost is unallowable or that the payment is not necessary according
tnHEOP|EN7sScope ofWork.
3.3 Financial Reconciliation and Monitoring
On all grants of $50,000 or more, STATE must conduct a financial reconciliation of RECIPIENT's
expenditures atleast once during the period ofperformance, ormore frequently ifitdetermines a
need to do so,, durinR the term of this Grant Agreement. STATE will provide the necessary forms
and documentation to be completed by RECIPIENT. A financial reconciliation involves reconciling a
RECIPIENT's supporting documentation of costs and revenues such as; purchase orders, receipts
and payroll records. During the period of performance or annually, the STATE will make at least
make atleast one monitoring visit.
4. Conditions ofPayment
All services provided by the RECIPIENT under this Grant Agreement must be performed to the STATE's
satisfaction, as determined at the sole discretion of the STATE's Authorized Representative and in
accordance with all applicable federal, state and local laws, ordinances, rules and regulations. The
RECIPIENT will not receive payment for work found by the STATE to be unsatisfactory or performed in
violation offederal, STATE and local laws.
[Th|e]
STATE Audits
RECIPIENT and any third -party contractor will establish a set of accounts in which all costs and revenues
are recorded so that they may be clearly identified, easily traced and substantially documented. All
accounting practices applied and all records maintained must be in accordance with Generally Accepted
Accounting Principles. The books, records, documents and accounting procedures and practices of
RECIPIENT and any third -party contractor relative to this Grant Agreement are subject to examination by
the Auditor, Commissioner of Administration, State Auditor, and the Legislative Auditor, during regular
working hours, whenever necessary.
RECIPIENT will have 14 calendar days from receipt of a final audit to respond to the audit. Failure to
respond to the audit within 14 calendar days may be deemed to be acceptance of the audit findings by
RECIPIENT, after which STATE may proceed to final closeout of the Grant Agreement. All required
records must be maintained for at least six years from the date of final payment or the expiration date
ofthis Grant Agreement, whichever occurs last.
G. Authorized Representatives
6.1 The STATE's Authorized Representative is:
K4nDOT Office nfTransit and Active Transportation
39SJohn Ireland Boulevard, K4S43O
St. Paul, MN 55155-I800
6.3 The REC)P|ENT'sAuthorized Representative is:
Name: K4aoNevinski
Title: City Administrator
Address: 5765
Street: Country Club Road
City, STATE, Zip: Shorewood, IVIN 55331
E-mail: mnevinski@shorewoodmn.gov; citvhall@shorewoodmnj.
or their successor. If the RECIPIENT's Authorized Representative changes at any time during this Grant
Agreement, the RECIPIENT must immediately notify the STATE.
The laws ofthe State ofMinnesota govern this Grant Agreement. Venue for all legal proceedings arising
out of this Grant Agreement, or its breach of this Grant Agreement, is in state or federal court with
competent jurisdiction inRamsey County, Minnesota.
0. Liability
To the extent permitted by law, the RECIPIENT will indemnify, save and hold STATE, its agents and
employees harmless from any and all claims or causes of action arising from the performance of this
Grant Agreement byREOP|ENT`sagents oremployees. This clause does not bar any legal remedies
RECIPIENT may have for STATE's failure to fulfill its obligations pursuant to this Grant Agreement,
9. Assignment, Transfer, Waiver
DEPARTMENT OF
TRANSPORTATION MnDOT Agreement No. 1057379
the RECIPIENT, STATE and the new recipient.
This Grant Agreement contains all prior negotiations and agreements between the STATE and the
RECIPIENT. No other understanding regarding this Grant Agreement, whether written or oral, may be
used tobind either party.
The STATE's failure to enforce any provisions of this Grant Agreement does not waive the provision or its
right tosubsequently enforce it.
10. Electronic Signatures and Records; Amendments
The parties agree to contract by electronic means. This includes using electronic signatures and
converting original documents toelectronic records. Anamendment tothis Grant Agreement must be
inwriting and executed by all parties who executed and approved this Grant Agreement.
The RECIPIENT and STATE must comply with the Minnesota Government Data Practices Act,Minnesota
Statutes § Chapter 13,asit applies toall data provided bythe STATE under this Grant Agreement, and as
it applies to all data created, collected, received, stored, used, maintained or disseminated by the
RECIPIENT under this Grant Agreement. The civil remedies ofMinnesota Statute §13.O8apply tothe
release of the data referred to in this clause by either the RECIPIENT or the STATE.
IfRECIPIENT receives arequest torelease the data referred tointhis clause, the RECIPIENT must
immediately notify the STATE. The STATE will give the RECIPIENT instructions concerning the release of
the data to the requesting party before the data is released.
Under Minnesota Statutes § 270C.65, and other applicable law, the RECIPIENT consents to disclosure of
its social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to the STATE, to federal and STATE tax agencies and STATE
personnel involved in the payment of STATE obligations. These identification numbers may be used in
the enforcement of federal and STATE laws, which could result in action requiring the RECIPIENT to file
STATE tax returns and pay delinquent STATE tax liabilities, ifany.
13. Insurance
13'1 Certificate mfInsurance: For the term ufthe Grant Agreement RECIPIENT will obtain the
insurance required under Article 13for the term ofthis Grant Agreement. Within 3Odays of
expiration of an insurance policy, RECIPIENT will provide STATE with evidence that a new policy
has been obtained. RECIPIENT will notify STATE immediately upon achange inthe terms or
conditions ofaninsurance policy.
13.2 Types ofInsurance Required
13.2.1 Worker's Compensation Insurance: RECIPIENT will provide workers' compensation
insurance for all RECIPIENT's employees and, in case any work to be performed by a third -
party contractor, RECIPIENT will require the third party contractor to provide workers'
compensation insurance in accordance with the statutory requirements under Chapter 176
of the State of Minnesota.
[7k|e)
DEPARTMENT OF MnDOT Agreement No. 105737L1
TRANSPORTATION
13.2.2 Commercial General Liability Insurance: RECIPIENT is required to maintain insurance
protecting them from claims for damages for bodily injury, including sickness or disease,
death and for care and loss of services as well as from claims for property damage, including
loss of use which may arise from operations under this Grant Agreement whether the
operations are by RECIPIENT or by a subcontractor or by anyone directly or indirectly
employed under this Grant Agreement.
For RECIPIENTS that are governmental entities, the tort liability amounts provided in
Minnesota Statutes, Section 466.04 govern. All other RECIPIENTS must have minimum
insurance coverage of $2,000,000 per occurrence.
The following coverages will beincluded:
° Premises and Operations Bodily Injury and Property Damage
" Personal and Advertising Injury
" Blanket Contractual Liability
" Products and Completed Operations Liability
° State ofMinnesota named as an Additional Insured
13.2.3 Commercial Automobile Liability: RECIPIENT is required to maintain insurance protecting
RECIPIENT from claims for damages for bodily injury, including sickness or disease, death,
and for care and loss of services, as well as from claims for property damage including loss
of use which may arise from operations under this Grant Agreement whether such
operations were by RECIPIENT or by a subcontractor or by anyone directly or indirectly
employed under this Grant Agreement.
For RECIPIENTS that are governmental entities, the tort liability amounts provided in
Minnesota Statutes, Secbon46G.04 govern. All other RECIPIENTS must have minimum
insurance coverage of$2,O00,OUU.00combined single limit.
0 Owned, Hired, and Non -owned Automobile
13.2,4 Excess Insurance: AnUmbrella orExcess Liability insurance policy may beused 0o
supplement Contractor's policy limits to satisfy the full policy limits required by this Grant
Agreement.
13^2.5 Rating:
RECIPIENT will obtain insurance policies from an insurance company having an "AM
BEST" rating of A- (minus); Financial Size Category (F5[) V|| or better and must be
authorized to do business in the State of Minnesota or RECIPIENT will obtain coverage
comparable under aprogram ofseK-insurunoe.
13,3 Self -insured Requirements:
|fRECIPIENT isself-insured the following brequired:
RECIPIENT is able to provide for the tort liability amounts provided in Minnesota
Statutes, section 466.04.
14. Publicity and Endorsement
14.1 PubUcby: Any pubUcbyregarding the subject ma�erofthis Grant Agreement must ident�ythe
STATE asthesponsoring agency. For purposes ofthis provision, publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices prepared
1b|e]
MDEPARTMENT OF MnDOT Agreement No. 10573715
I TRANSPORTATION
by or for the RECIP I ENT individually or jointly with others, or any subcontractors, with respect to the
program, publications, or services provided resulting from this Grant Agreement, All projects
on the RECIPIENT's website when practicable.
15. Termination; Suspension
15.1 Termination bythe STATE: The STATE orCommissioner ofAdministration may terminate this
Grant Agreement atany time, with orwithout cause. Upon termination, the RECIPIENT will be
entitled to payment, determined on a pro rata basis, for services satisfactorily performed or
delivered.
This Grant Agreement will immediately be terminated if RECIPIENT is convicted of a criminal
offense relating to a state grant agreement.
15.2 Termination for Insufficient Funding: |nthe event STATE cannot urdoes not obtain funding
from the Minnesota Legislature orother funding source, orfunding cannot becontinued ata
level sufficient to allow for the payment of the services contained herein, this Grant Agreement
may be immediately cancelled, at STATE's option, by written notice of cancellation delivered in
person, by mail, or via facsimile to RECIPIENT as the address specified in this Grant Agreement.
The STATE will not be obligated to pay for any services provided by RECIPIENT after such notice
of cancellation.
However, the RECIPIENT will beentitled tupayment, determined onapro ratabasis, for services
satisfactorily performed to the extent that funds are available. The STATE will not be assessed
any penalty if the agreement is terminated because of the decision of the Minnesota
Legislature, or other funding source, not to appropriate funds. The STATE will provide the
Grantee notice of the lack of funding within a reasonable time of the STATE's receiving that
notice.
15.3 Non -Performance: STATE may withhold payment orterminate this Grant Agreement atany
time ifRECIPIENT fails tocomply with the provisions nfthis Grant Agreement. Neither party will
be held responsible for delay or failure to perform when such delay or failure is due to any of
the following, unless the act or occurrence could have been reasonably foreseen and reasonable
action could have been taken to prevent the delay orfailure: fire, flood, epidemic, strikes, wars,
acts of God, and unusually severe weather, provided that the defaulting party gives notice as
soon aspossible tothe other party for the inability toperform.
154 Suspension: The STATE may immediately suspend its payment obligation underthisGer8
Agreement inthe event ofa total orpartial government shutdown due tuthe failure tohave an
approved budget bythe legal deadline. Work performed bythe RECIPIENT during aperiod of
suspension will be deemed unauthorized and undertaken at risk of non-payment.
26. Fund Use Prohibited-Suspended/Debarred Vendor: RECIPIENT will not utilize any funds received
pursuant tuthis Grant Agreement 0z compensate, either directly nrindirectly, any contractor,
corporation, partnership, or business, however organized, which is disqualified or debarred from entering
into orreceiving aSTATE contract. This restriction applies regardless ofwhether the disqualified or
Uh|e]
MDEPARTMENT OF MnDOT Agreement No. 1057375
I TRANSPORTATION
debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or
material supplier. This restriction does not prevent RECIPIENT from utilizing these funds to pay any party
who might be disqualified or debarred after the RECIPIENT's contract award on this Project. The STATE
Suspencled/De barred Vendor list can be found at: Suspended/Debarred Vendors / Minnesota Office of
State Procurement (mn.gov)
17. Certification: By signing this Grant Agreement, the RECIPIENT certifies that it is not suspended or
debarred from receiving federal or state awards.
18. Title VI/Non-discrimination AssurancesGrantee agrees 1ncomply with all applicable USDOT Standard
Title VI/Non-DiscriminationAssurances contained in DOT Order No. 1050.3A, and in particular
Appendices Aand E,which can befound at: https://e6ocs-
Grantee will ensure the
appendices and solicitation language within the assurances are inserted into contracts as required. State
may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with
State throughout the review process bysupplying all requested information and documentation to State,
making Grantee staff and officials available for meetings as requested, and correcting any areas of non-
compliance as determined by State.
/TNc]
MDEPARTMENT OF
I TRANSPORTATION MnDOT Agreement No. 1057379
.vound thereby.
RECIPIENT certifies that the appropriate person(s)
have executed the agreement onbehalf ofRECIPIENT
required by applicable articles, bylaws, resolutions, or ordinances.
By:
Title: [title]
Date:
Uk|e] 9
Individual certifies thatfunds have been encumbered as
Signed:
Date:__
P.O. No.
Title: Contract Administrator
Title: Office or Program Director, Office of Transit and Active Transportation
Date:
[Th|e] 10
��11,191
Minnesota State Trunk Highway 7
Minnetonka to Minnetrista
The City of Shorewood, in partnership with the communities and school districts' in
Hennepin and Carver counties located along the Hwy 7 corridor, plans to develop a
comprehensive assessment and financial plan for a Transportation Management
With a 2024 legislative special appropriation, the City of Shorewood intends to hire a
consultant to build on MnDOT's previous and current planning work. The objective of the
corridor communities is to advance improvements of Hwy 7 that increase the safety and
efficiency of the corridor for all users.
The goals of this consultant led TMO development effort are to:
0 Utilize information from the corridor study currently underway by MnDOT, as well as
w Facilitate discussions with corridor communities and other stakeholders.
• Conduct research regarding the structure of other similar TMOs and corridor
0 Facilitate the identification of the vision, mission, roles, strategies and tactics of a
• Develop options for an organizational structure and governance model of a TMO.
• Identify potential long-term funding mechanisms to support a TMO.
• Facilitate a process for Hwy 7 communities to decide on the structure, governance,
• Develop a 24 month action/work plan for the TMO.
• Prepare and facilitate the execution and filing of incorporation documents.
Trunk Highway 7, Like other State corridors, is experiencing increased Levels of traffic as
development in communities in the western metropolitan area and beyond grow and
,ThouhieounUochonidisthcteintheamdyamainuludatUeCitieaofMinnetonbs.Ooephovmn.6menwood'
Excelsior, Shorewood, Chanhassen, Victoria, Minnetrista and St. Bonifacius, as well as the School Districts of
safety for drivers, passengers, pedestrians and bicyclists who use or even just cross the
corridor. Eastern portions of the corridor are developed to urban standards with a divided
iour lane roadway. Western portions of the corridor are built to rural standards and an
A 2022 Safety Audit documented the issues along the Hwy 7 corridor. It noted the traff ic
volumes and speeds, documented safety concerns by the public, identified notable crash
locations, and the severity of the crashes. It also recommended a host of short- and long-
term safety improvements along the corridor and encouraged continued collaboration
• agencies to affect the !'•'.
In 2023, at the urging of communities along Hwy 7, the legislature authorized funding for a
within the corridor, obtain public input, and recommend improvements. The study is
expected to •' completed in mid-2025. Currently, a •. resurfacing project is
planned for 2029 from Shorewood to St. Bonifacius, and it is hoped that additional
improvements can be included in that project.
The efforts to study and plan for future improvements along Hwy 7 are important steps to
improve efficiency and safety in the corridor. However, communities along the corridor
wish to take the additional step to more formally collaborate on a shared vision for the
corridor and advance investment and improvements. At the end of the 2024 Legislative
session, the following grant was awarded to the City of Shorewood (Chapter 127 — HF
5247):
$200,000 in fiscal year 2025 is from the general fund for a grant to the city
of Shorewood to develop a transportation management organization along
the marked Trunk Highway 7 corridor from the western border of Hennepin
County to Interstate Highway 494. Money under this rider is available for
developing a comprehensive study and financial plan for a transportation
management organization in the cities and school districts along this
corridor and connecting roadways. Notwithstanding Minnesota Statutes,
section 16B.98, subdivision 14, the commissioner must not use any
amount of this appropriation for administrative costs. This is a onetime
appropriation...
0
Wor—k—Kamn
1.Hire aConsultant
1.1.Develop and distribute anRF{yRFP
1.2.Respondents wilt be asked 1Orespond with adetailed work plan toaddress the
remainder Qfthe tasks
1.3.Evaluate Responses
1.4.Contract with Selected Consultant (Via City ofShorewood)
w Qualified Consultant to perform the remainder of the work plan tasks in cooperation
with corridor communities staff.
2.Project Management
2.1.The Consultant wilt manage the project andbereSponSibintQ:
2.1.1.develop and maintain the project euh8duiOtoC0Fnpieteth8pr jectvvithinth8
ooDtn8Ctedtirn8fnmDle.
2.1.2. compile and provide technical analysis ofexisting studies and data.
2.1.3. organize, host, tadUt8t8 and document all meetings.
2.1.4.wilt provide 8communication plan and materials.
2.1.5.will provide timely status reports.
2.1.8.wit[ provide project dat8andcopieSofirnportoDtooroOSpoOdenc88nd
communications.
2.1.7.prepare and submit monthly invoices with up-t0-d8tSstatus reports.
3.Develop a Steering Committee
3.1. The Consultant, with the assistance of the corridor communities, may develop a
Steering Committee with nnGnnbera representative ofstakeholder groups including, but not
limited to, city and school district Staff' bUSin*aa iH@UerS' MnDOT and SiuotSd officials.
3.2. The Consultant wit( develop a Steering Committee meeting schedule and plan.
Task-3 —DeLiverables
0 Steering Committee representative Ofstakeholders within the corridor.
Ji.l. The Consultant shall develop and implement an outreach and engagement
program/plan that communicates across communities and stakeholder groups.
4.1.1. Engagement results, summaries and feedback will be provided and used to
modify the plan if necessary.
4.2. The Consultant shalt develop communication materials consistent with the plan to
educate, inform, and engage.
• Outreach and engagement plan
• Communication materials
• Engagement results and summaries
S.Data Gathering, Synthesis and Anatwsis
5. 1. The Consultant wit( coordinate with MnDOT, other agencies, and other entities to
gather, compile, synthesize, and analyze the results, findings and data from studies.
5.2 The Consultant will research the characteristics of a TMO, including any requirements
or obligations it may create and implications for the Hwy 7 corridor communities.
5.3 The Consultant will research and prepare 2-3 different options regarding the following
5.3.1 Summarize different approaches and strategies of TMOs that may apply to
5.3.2 Develop 2-3 different options for organizational structure and governance of a
5.4 Facilitate discussion among the steering committee about preferred options and
v8CQnl[nendadVnS.
• Summary document regarding the information in 5.1, 5.2 and 5.3
• Summarize options regarding 5.2 and 5.3
6.1 The Consultant will present to each council or board the findings ar IN
recommendations of the steering committee. I
Presentations to each council or board about the TMO.
Facilitate invitations to join TMO and collect record of official action.
7. Implementation
7.1 The Consultant will develop a 24-month workplan for the TMO, including prioritization
Ofaction steps and corridor investments.
7.2The consultant will prepare, coordinate execution, and file the TMOincorporation
dOCUrneAtS
7.3 The consultant will facilitate the first TMO organizational board meeting
Task 7 Del
• 24-nnunthwork plan
w Incorporation documents