Official Correspondence0
y
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RECEIVED- L 2 g 1980
July 18, 1980
R n
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T P
yE TWIN Ct'T tY'7
300 Metro Square Building
Saint Paul, Minnesota 55101
Teleplione 612/291-6359
REUTIFn
JUL 2 41980
ROUTING
M / P1
C= PC
Ms. Elsa Wiltsey F1;_
Clerk -Treasurer A__1_
City of Shorewood p enda
20630 Manor Road D�soos. 7/ZQ�gO
Shorewood, Minnesota 55331
Subject: 1980-81 Local planning Assistance Grant Guidelines
Dear Ms. Wiltsey:
On June 26, 1980, the Metropolitan Council adopted the attached
1980-81 Local Planning Assistance Grant Guidelines. This letter is
to transmit the Guidelines and advise you of some of the specific
features of the 1980-81 grants program that you should be aware of.
Under the 1 1 grant program, your community has been pre -
allocated $3,789 to supplement the $3,909 already awarded to it in
previous years under contract #7843. The 1980-81 allocation will
result in a total of $7,698 in grant funds, which will provide 28% in
funding to assist your community in preparing its comprehensive plan
and official controls, as required by the Metropolitan Land Planning
Act. The grant contract contains an Appendix A which was your
community's planning work program and your total cost estimate of
$27,500 to complete the required activities. Your community's 1980-
81 allocation is the result of a formula similar to that which has
been used in prior years. A general description of the allocation
method is provided in the Introduction to the Guidelines on pages 1
and 2. More detail is provided in Section VI, pages 11-14.
An Agency Created to Coordinato the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County 2 Carver County Dakota County o Hennepin County 0 Ramsey County c Scott. County - Washington County
A.
-z-
To apply for 1980-81 funds, your community must first complete all
the activities contained in Appendix A of the grant agreement that
your community has with the Council. This means that first, the plan
is to be completed and submitted to the Council for review, if you
have not already done so. After a "satisfactory" review (i.e., no
changes are required) by the Council, the lanmust be adopted. If
the work program contained in Appendix A inc ul des the cost of
preparing and adopting official controls, then this work must be
completed also and the official controls must be adopted.
At the conclusion of all work program activities, the Final Progress
Report is to be completed, as is already required by the existing
grant contract. Finally, to apply for 1980-81 funds, your community
should pass and submit the appropriate resolutions(s) (see Appendix 8
or 9) requesting the funds. If discretionary funds are being
requested, the application form (Appendix 10) should be submitted
also. This process is described in Section XI (pages 15-17).
The disbursement process for 1980-81 funds was recommended to the
Council by the Land ise Advisory Committee, a group of 18 citizens
and elected officials who represent the interests of all parts of the
Metropolitan Area. The final payment will be, in effect, a
reimbursement. The program was set up in this manner to serve as an
incentive for communities to complete and implement their plans.
In addition to the reimbursement feature of the 1980-81 grant
program, there are also a number of vetimportant eligibility
criteria that each community must sati�in order to receive its
funds.
IX. ELIGIBILITY FOR 1980-81 GRANTS. Local units shall be eligible to
receive 1980-81 entitlement and discretionary funds if all,of__the.
/.following conditions are met: ......
RV
The local unit meets the due date for submission of its 31-,
comprehensive plan under the requirements of the
Metropolitan Land Planning Act, which is three years from
the date it received its systems statement, or as authorized
by an extension of the due date by the Council for the local
unit.
B. The local unit's comprehensive plan is found to be adequate
in content, the plan receives a satisfactory review, and the
local unit adopts it within nine months of Council review.
C. If after Council review the local unit is required by the
Council to make changes to its plan, it makes the changes
and adopts the plan within nine months of Council review.
D. If the review of the local unit's plan is suspended due to
inadequate content, the additional content is submitted and
the review is recommenced within six months of suspension.
E. If the local unit's Appendix A includes work for the
preparation and adoption of official controls, such
official controls shall not be in conflict with its
comprehensive plan.
F. 1980-81 entitlements for local units satisfying conditions
A, B, C, D and E above shall be available until December 31,
1981. A local unit may request an extension of its
eligibility as provided in Section XIII.
If a community fails to satisfy any of the applicable criteria, its
eligibility to receive 1980-81 funds will be forfeited, and any funds
allocated to it will become part of the discretionary fund.
If you have any questions on the 1980-81 grant program, you should
contact Linda Tomaselli at 291-6517. I wish you continued success in
the implementation of your comprehensive plan.
Sincerely,
Charles
Chairman
CW:im
Enc.
1 ` • 0 � �
>• ita f S�6,s1� MAY 9 198
Oa
IWO
rtVIN CVV%'t:
360 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359
May 14, 1980
Ms. Elsa Wiltsey
Clerk -Treasurer
City of Shorewood
20630 Manor Road
Shorewood, Minnesota 55331
Subject: Local Planning Assistance Grant Contract $7843
Dear Ms. Wiltsey:
We are monitoring the progress of communities toward the prepara-
tion of their comprehensive plans in compliance with the terms of
their grant contracts. The purpose of this letter is to remind
you of some of the major features and provisions of the grant
program.
According to our records, your community has received $3,909,
which is all of its total grant award from the Council. The
contract specifies that these funds will be used toward the cost
of preparing your official controls. The total estimated cost of
these activities which your community indicated on its grant
application was $27,500.
The grant contract (Section 4) requires three types of progress
reports:
1. Midpoint Report - A brief written notice to be sent to the
Council indicating that the community is half way through
the completion of Appendix B activities.
2. Funded Portion Completion Report - To be submitted when all
the activities listed in Appendix B are complete. After the
Council reviews this report, the remaining 10% of the grant
funds are disbursed.
3. Final Progress Report - To be submitted when the entire
comprehensive plan has been completed, satisfactorily
reviewed by the Council, and the necessary ordinances have
been prepared or updated.
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County o Carver County 0 Dakota County 0 Hennepin County o Ramsey County 0 Scott County 0 Washington County
Ms. Elsa Wiltsey
- 2 -
We already have reports #1 and 2 from you. Attache
the Final Progress Report for you to fill out when
Technically, your entire comprehensive plan should
been completed to allow for the six-month review p
adjacent jurisdictions prior to submission of your
Council. If it appears that your community will n
deadline for submission of its plan (three years a
its systems statement), you should consider reques
extension. Contact Mr. Bob Mazanec at 291-6330 re
go about this.
May 14, 1980
is a copy of
e time comes.
already have
riod by
plan to the
t meet the
ter it received
ing a time
arding how to
Finally, if you need technical assistance in compl ting your plan,
the Local Planning Assistance staff is available tq help. Their
number is 291-6415. If you have questions about t e grant
contract or the forms, give me a call at 291-6517.
Sincerely
Linda Tom Belli
Grants Cocrdinator
LT:im
Attach.
IL
Contract No.
FINAL PROGRESS REPORT
1. Name of Grantee
2. Name of Local Contract Person
Address
Telephone Number
3. List on the reverse side the activities and estimated costs of
each which were listed in Appendix A. Also list the actual cost
of each activity and the date completed. Attach a brief
explanation for cases where the estimated cost and actual
cost are substantially dissimilar.
4. Attach one copy of the comprehensive plan prepared or updated
by the Grantee in accordance with the work program shown on
the reverse side.
5. Certification of Compliance
I hereby certify on behalf of the Grantee that:
a. The costs shown on the reverse side are the true and actual
costs of completing the Grantee's comprehensive plan; and
b. The grants provided by the above -referenced contract, as
amended, did not exceed 75 percent of the total cost or
100 percent of the remaining cost shown on the reverse
side; and
C. All terms of the above -referenced contract were met.
Title:
Date:
(signature)
Name of Community or Count
•
Estimated
Total Cost of
Work Program
Major Task (from
Date
Ma or Tasks
Appendix A)
Ictual
Cost
Completed
I. Land Use Plan
A. Inventory
B. Development of
Policies and Plans:
1. Land Use
2. Protection
3. Housing
4. Airport -Related
Considerations
II. Facilities Plan
A. Inventory
B. Development of
Policies and Plans:
1. Transportation
2. Sewer Policy
3. Parks and Open Space
Implementation Program
i
IIII.
A. Inventory
I
B. Development of
Programs and Descriptions:
1. Official Controls
2. Capital Improvements
3. Housing Implementation
IV. Preparation and Adoption
i
of Official Controls
Total Cost of Work Program
Other Financial Assistance
(-)
Remaining Cost
Aay 5, 1980
ir. Charles Weaver, Chairman
Twin Cities Metropolitan Council
300 Metro Square 3uilding
7th and Robert Streets
St. Paul, :linnesota 55101
AE: Shorewood Comprehensive Plan---leferral
Dear sir. :Deaver:
The City of Shorewood is proceeding with its comprehensive planning prorra
in response to the Metropolitan Land Planning Act. Work on this effort
was initiated in 1977. The City Council, Planning Commission, Park and
Recreation Commission an:.l citizens of the community have taken this
natter very seriously. As a consequence, more tiAe than that which was
anticipated has been devoted to review and refinement of the City's
plan and supporting materials.
The result of this situation has been that the plan was completed and
referred as required to adjoining and affected units of Fovernment during
late April, 1980. While we have requested that these local units expedite
their review of our plans to the greatest extent possible, we do not
foresee being able to meet the 1 July 1980 submission date to the
Aetropnlitan Council. We therefore are requesting consideration by the
Metropolitan Council of a time extension for Shorewood's plan sunnission..
Based upon our date of referral to neighboring units, this extension
would not have to exceed 31 October 1980.
We appreciate your consideration of the City's request. Please contact
me or the City Administrator, Elsa Wiltsey, should you or your staff
have questions concerning this matter.
Sincerely yours,
CITY OF SHOREWOOD
Steve Frazier
Mayor
SF:bh
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0
April 17, 1980
Mr. Steve Frazier, Mayor
6125 Seamans Drive
Shorewood, Minnesota 55331
(/Kt: Shorewood Comprehensive Plan - Administration
File No: 656.09
Door Steve:
Within the next several weeks, we should meet on a strategy for a time extension for
submission of the Comprehensive Plan to the Metropolitan Council.
Under preliminary rules which have yet to be finalized and approved, the City should
have little or no problem with an extension, as submission should occur about mid -October.
We need, however, to review the request for extension and how it should be applied for.
You should also be advised that upon completion of the Metropolitan Council's review of
the Comprehensive Plan additional grant funds will be awarded to the City. The preliminary
>stimote is that the City will receive another $3,750 for its planning work.
?lease advise me as to an acceptable meeting time.
"ery truly yours,
NORTHWEST ASSOCIATED CONSULTANTS, INC.
David R. Licht, AICP
President
DRL/nd
cc: Flsa VAltsey
March 12, 1980
Mr. Steve Frazier, Mayor
City Administrative Offices
5755 Country Club Road
Shorewood, Minnesota 55331
RE: Shorewood Comprehensive Plan - Plan Summary
File No: 656.09
Dear Steve:
Based upon our conversation at the staff meeting on 6 March, we have looked into
the production of a Shorewood Comprehensive Plan Summary to be distributed to
community residents as part of the City newsletter.
The cost of preparing and printing 1,500 copies of one color (black) layout on
white or colored paper is $1,250. We have provided an example of a plan summary
prepared for Mounds View which reflects this limited color approach. Addition of
one additional color would increase the cost from $1,000 to $1,250. The reasoning
for this major increase is that existing maps would have to be redone for each color
run and the cost of printing setup due to ink wash, plus the number of runs would
increase. Again, we have supplied an example of a two color (black and blue on
white) which was prepared some time ago for the City of Blaine.
Once you have hod a chance to review this information and the examples, please
give me a call so that we can discuss further.
Also please note that we would appreciate the return of the examples provided as
we have only limited quantities to utilize in similar instances.
Sincerely yours,
NORTHWEST ASSOCIATED CONSULTANTS, INC.
David R. Licht, AICP
President
DRL/nd
Enclosures
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• (►ewtn 67AAW 04DAr,
urban planning • design • market research
416 east hennepin avenue minneapolis
minnesota 55414 (612)379-4600
December 14, 1979
This letter was sent to each Planning Commission Member:
Bruce Benson
Janet Leslie
Frank Reese
Vern Watten
Robert Gagne
Robert Rascop
Kristi Stover
Brad Nielsen has brought to my attention some of the Commissioners' continued
displeasure with the joint meeting with the City Council on 29 October and our
response to concerns raised by the Planning Commission. Please be advised that
no personal offense was intended and if this was the interpretation, I sincerely
apologize.
I should explain that both Brad and I were somewhat surprised by the meeting, as
we both understood that there was agreement on the plan and only a few items
yet required clarification and explanation. The points which were brought forth,
however, appeared to put us back at the basics, ground zero. In view of the
time and effort involved, this naturally generated a good deal of frustration on
our behalf.
With the Commission's vote on the plan last evening, we now can hopefully pro-
ceed with the additional elements of the Planning Program which must yet be
completed. We would hope that the remaining work can be approached in a
positive light and our service and assistance to the community can be a positive
contribution.
Very truly yours,
MIDWEST PLANNING AND R I
David R. Licht, A1CP
President
DRL/nd
cc: Steve Frazier
NOTICE OF PUBLIC HEARING
ON PROPOSED COMPREHENSIVE LAND USE PLAN
FOR THE CITY OF SHOREWOOD, MINNESOTA
Notice is hereby given that the Planning Commission of the City of Shorewood,
Minnesota will meet at the Badger Park Shelter Building at 7:30 p.m. on
Thursday, November 29, 1979, for a public hearing on the Comprehensive
Plan for the City.
The public hearing is required by the provisions in Minnesota Statutes,
Section 462.355, to provide opportunity for public comment and testimony
to be made on the proposed Comprehensive Plan prior to any action on the
"Plan" by the Shorewood Planning Commission.
The document which will be discussed at the hearing is Report Number Four -
Policy Plan/Development Framework. This report presents issues, objectives,
po icies and recommendations pertaining to various elements of the community's
planning program. Maps and text relate to land uses for all lands throughout
the entire community, plus transportation systems, natural resource preservation
and community facilities deemed necessary to serve the community.
The "Plan" is to be considered as the official Development Framework for the
City of Shorewood encompassing all lands within its entire legally described
geographic area and municipal jurisdiction. As such, the "Plan" has gone
through an extensive review process by both the Planning Commission and
City Council. It is now felt that the "Plan" is ready for review by the residents
of the City of Shorewood.
Copies of the Comprehensive Plan for the City of Shorewood are available at
the following location for public review:
Shorewood City Hall
20630 Manor Road
Shorewood, Minnesota 55331
Hours:
By: Elsa Wiltsey, City Clerk
City of Shorewood, Minnesota
Date: November , 1979
r
October 31, 1979
Mr. Jim Norton
Orr, Schelen, Mayeron & Associates
2021 E. Hennepin Avenue
Minneapolis, Minnesota 55413
l/ RE: Shorwood Comprehensive Plan -� ,o(ai�t I-)
Dear Jim:
Attached is the "In -House" Metropolitan Council memorandum which we
mysteriously received in the mail several weeks ago.
This may be of benefit in defining our approach in passible future dis-
agreements with the regional units.
Yours truly,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, Alt.i
President
DRL/nd
cc: Elsa Wiltsey
(656.09)
• • 8�3
_ilFaim) GII
October 10, 1979
Mr. Steve Frazier, Mayor
6125 Seamans Drive
Shorewood, Minnesota 55331
Mr. Frank Kelly
Attorney at Law
351 2nd Street
Excelsior, Minnesota 55331
RE: Shorewood Comprehernife Plan .—
0 (Z),W/J
Gentlemen:
On 9 October, I received the attached "in-house" Metropolitan Council memo in
the mail under somewhat unique circumstances. (The memo is from the Council's
attorney to the Executive nirector). There was no cover letter included and the
envelope was hand stamped with no return address. Upon review of the memo and
its contents, plus the manner in which it was received, it would appear that some-
one Internally within the Metropolitan Council is attempting to undermine the
organization's power.
In view of Shorewood's pending referral of its comprehensive plan to the Metro-
politan Council, plus past disputes over sewers and current concern over hawing,
I would strongly urge that you review the memorandum in detail. I believe this may
give us a sound basis to argue Metro on any dispute which they raise.
Sincerely yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AICP
President
DRL/nd
cc: Elsa Wiltsey
(656.091
i
September 18, 1979
Ms. Elsa Wiitsey, City Administrator
City Administrative Offices
20630 Manor Rood
Shorewood, Minnesota 55331
LShorewood Comprehensive Plan - Administration
-)ear Elsa:
Would you please distribute the attached materials to the City officials indicated.
bVe have mailed copies directly to Frank and Jim.
Sincerely,
MIDWEST PLANNING AND RESEARCH, INC.
-)avid R. Licht, AICP
President
')RL/nd
Enclosure
(656.09),
September 11, 1979
Mr. Steve Nazier, Mayor
City of Shorewood
6125 Seamans Drive
Shorewood, Minnesota 55331
RE: Shorewood Comprehensive IPlan — Administration
Dear Steve:
The City of Tonka Boy has just made us aware of a meeting this next Thursday evening
where Charles Weaver will be meeting with local officials in the Lake Minnetonka area.
Whether this particular meeting is attended or one at a later date, we believe it advisable
for the City of Shorewood to communicate concern over existing or possible future problems
in dealing with the Mandatory Land Planning Act. A major concern in this regard is the
just released revised housing allocations.
It would seem advisable for us to prepare a comprehensive statement and summary of
concerns. While timing is short, my schedule is open Thursday afternoon should you
care to meet and discuss the matter.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AICP
President
0RL/nd
cc: Elsa Wlltsey
Frank Kelly
Jim Norton
(656.09)
W Z
• Metropolitan Council
300 Metro Square Building
Seventh Street and Robert Sheet
Saint Paul. Minnesota 55101
IWIIIllI `1g,1� G!```(w Telephone (612) 291 6453
y1sg� `• . �G�, 4`1. Office of the Chairman
:.. „
Dear Ms. Gonyea:
In the next three months, I will be meeting with local officials
and key administrative officers of communities throughout the
..Twin Cities Area to discuss matters of mutual concern. -
You are cordially invited to one such meeting, to be held in
the Freshwater.Biological Institute, located at the Intersection
of Co. Rd. 15 and ;Co. -Rd. 19, Orono off► Thursday, September.13,
at 7:30 p.m.
The purpose of the sessions is: -to strengthen communications between
local government Officials and the Metropolitan Council - I'm
:new in my job as Council chairman. I haven't had a chance as.,
yet to meet with many of you.:. I Rant to learn first-hand'of
your concerns, particularly as they relate to the performance
of the Council in carrying out -Its responsibilities for long-
range planning and coordination in the Twin Cities Area. I
would also like to share with you my ideas on Council priorities
and the role .1'would like to see it play in our Region. I
One subject that bears discussing is the Metropolitan Land Planning '
Act of 1976. 1 would be happy to try to answer any questions you
have about the law,and problems you may be experiencing in meeting.. '
its requirements.`
Representatives of several.neighboring communities and school
districts and area legislators are being invited to the,mpeting.
I hope that you will be able to attend.` I'm looking forward to
the opportunity of meeting with you and other local officials
from your Area. -
Sincerely,
qp!�ja r-4tor
urban planning • design
416 east hennepin avenue
minnesota 55414
MEMORANDUM - REVISED
TO: Shorewood Mayor and City Council
Shorewood Planning Commission
Shorewood Parks Commission
FROM: David Licht
DATE: 7 September 1979
RE: Shorewood Comprehensive Planning Program - Work Status
Report and Schedule
(/ w/ O<rti 1PAV I&
market research
minneapolis
(612) 379-4600
The purpose of this memorandum is to update you on the Comprehensive Planning
Program work status and to serve as a reminder of the tasks which yet must be completed .
In view of the work which lies ahead, a more active pace should be pursued once
summer is over.
Yet to be completed are the following items. In this regard, a schedule has been
identified as to when work activities should occur.
1 . Comprehensive Plan - Policy Plan/Development Framework - It is understood
that the Planning Commission and City Council have completed their "in-house"
review of the preliminary document. It is therefore anticipated that a joint
meeting of the Council and Commission with Midwest Planning staff in attendence
will be held the last week in September. Once the plan is discussed, a summary
of revisions will be prepared and a date for public hearing established before
the Planning Commission.
It is suggested that the public hearing be scheduled for mid -October. This timing
will permit the mailing of a special newsletter which outlines the plan to community
residents and property owners.
Following the hearing and interim approval of the plan by the Commission and
City Council, the document will be referred to surrounding cities, the LMCD,
the School District, Watershed District and the County for their review and
comment. These units have up to six months to respond. It is hoped, however,
that their comments can be received much sooner. Following this referral, the
plan is submitted to the Metropolitan Council for approval. They have up to
four months to take action.
2. Parks Plan - The Park Plan is anticipated for submission to the Park Commission
and City Council about mid -September. Following individual review, a pre-
sentation of the plan to a joint meeting of the Commission and Council is
suggested . If further study of the plan is seen necessary, it is recommended
that a procedure be followed similar to that on the Policy Plan/Development
Framework where "in-house" sessions are held. It is hoped, however, that
the Park Plan could be finalized and approved by the end of October at the
latest.
3. Housing Plan - A report submission which is required by the Metropolitan
Council is a Community Housing Plan. In view of this fact and the time
limitations which are imposed, a draft of the Housing Plan will be available
for City Council review in mid -October. The plan is expected to be basic
in format and therefore, it is not envisioned to require substantial review time.
Finalization and approval is therefore projected for mid to late November.
4. Transportation Plan - A Transportation Plan detailing aspects of this specialized
topic will be completed in conjunction with the traffic sign inventory. The
plan which must go to the Metropolitan Council is not expected to be contro-
versial and therefore require minimal review time. A preliminary report should
be available by late October and should be approved by late November or early
December.
5. Capital Improvements Program - Based upon preceding work, and in conjunction
with the City Engineer and other City staff, a six year capital improvements
program is required. This is again a required submission to the Metropolitan
Council . A preliminary draft of the document will be ready about 1 December
and it is hoped that the Council could have completed its review and approval
by late December or early January.
b. Ordinances - Implementation ordinances including zoning and subdivision are
documents which the Metropolitan Council will not review. From this perspective
there is a lower priority on addressing ordinances. As we believe, however, all
would agree that there is a critical need to update regulations in order to more
adequately address development requests which continue to confront the City.
As a consequence, we are suggesting that the ordinances be pursued as soon as
possible .
a. Subdivision Ordinance - Of the various regulations, a subdivision ordinance
tends to be the quickest and easiest ordinance to revise. This is because
subdivision regulations are highly regulated by state statute and are primary
technical engineering and planning matters. While policy issues are part
of such regulations, they are considered minimal .
By the end of next week (14 September), preliminary drafts of the
ordinance will be submitted for staff review. Completion of the
staff's evaluation of the regulations is scheduled for mid -October.
Revisions as necessary will be made and the subdivision ordinance will
then be given to the Planning Commission. It is hoped that the
Commission could complete their review by 1 December and forward
it on to the City Council for enactment by 1 January.
b. Zoning Ordinance - The zoning ordinance will be a relatively
complicated regulation requiring lengthy review time and considerable
discussion. A draft, approved by the staff, should be available about
1 January. The Commission and Council review is suggested to be
conducted jointly to minimize the time requirement. Completion of
study sessions as well as public hearings are suggested by April or
May 1980.
From the preceding discussion, it can be seen that there remains a considerable effort
on the part of the city's officials. This fact is presented more vividly by the attached
work schedule diagram. It is hoped that all will commit themselves to the work which
lies ahead and completion of the program at the earliest possible date.
cc: Elsa Wiltsey
Frank Kelly
Jim Norton
(656.09)
SHOREWOOD
COMPREHENSIVE PLAN WORK SCHEDULE
inn ` 1980
M200-
Framework
Park Plan
Housing Plan
Transportation
Plan
Subdivision
Ordinance
Zoning
Ordinance
//// City Council Review
Planning Commission Review
IIIIIII111 Park Commission Review
M E N Staff Review
* Preliminary Report
Public Hearing
A, Final Report
b
01
4
SHOREWOOD
COMPREHENSIVE PLAN WORK SCHEDULE
i ono , C 7 9Rn `
MOMPolicr
Plan
Park Plan
Housing Plan
Transportation
Plan
Subdivision
Ordinance
Zoning
Ordinance
✓ZZ,oO' City Council Review
SEEN Planning Commission Review
IIIIIIIIII Park Commission Review
■ ■ ■ Staff Review
Preliminary Report
Public Hearing
Final Report
r
August 7, 1979
Mr. Steve Frazier, Mayor
6125 Seamans Drive
Shorewood, Minnesota 55331
Shorewood Comprehensive Plan - Administration
near Steve:
As discussed at our meeting last week, I have drafted a proposed memorandum on
the planning work which Lies ahead. Please review and give me a call us to its
acceptability.
You will also note that I suggested a joint meeting between the Council and
Commission on 30 August. I don't know whether this is acceptable in your
schedule or not and it can naturally he changed. Upon returning to the office
last Wednesday and checking my calendar, I found that I already have a meeting
on 23 August which was the date we originally had discussed for the meeting.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
')avid R. Licht, AICP
President
DRL/rvi
Enclosure
(656.081
S�kr �✓aer�
- TIv,, CLT%�-
300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359
April 20, 1979
Ms. Elsa Wiltsey
Clerk -Treasurer
City of Shorewood
20630 Manor Road
Shorewood, Minnesota 55331
Subject: Disbursement of Local Planning Assistance Funds
Dear Ms. Wiltsey:
I am pleased to transmit Shorewood's checks for 1978-79 Local
Planning Assistance Grant funds to help it carry out its planning
program in response to the Metropolitan Land Planning Act. Also
enclosed is an executed copy of the agreement amendment for these
funds.
For bookkeeping purposes, two checks were prepared:
1. Since your community's initial 1976-77 grant was less than $3,000,
we previously disbursed that full amount to you. However, since
your new total grant amount of $3,909 from both 1976-77 and
1978-79 is greater than $3,000, 10% of your total grant amount
was held back. Therefore, one check is in the amount of $1,661,
which is your 1978-79 allocation of $2,052 minus 10% of your
total grant award ($391).
2. The second check is for the remaining 10% since you have
submitted the "Funded Portion Completion Report." Also enclosed
are the copies of the reports which you sent.
I wish you continued success in carrying out your planning program.
However, should you encounter any problems or need technical
assistance in your planning efforts, the Local Planning Assistance
staff is available to help you. Their number is 291-6415.
Sinc rely,
Li da Tomaselli
LT:im Grants Coordinator
Encs.
CC: Steven Frazier, Mayor
David Licht, Midwest Planning & Research
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County o Carver County 0 Dakota County 0 Hennepin County 0 Ramsey County O Scott County 0 Washington County
urban planning • design • market research
416 east hennepin avenue minneapolis
minnesota 55414 (612)379-4600
March 21, 1979
Mr. Steve Frazier
City Administrative Offices
20630 Manor Road
Shorewood, Minnesota 55331
RE: Shorewood - Tonka Bay Comprehensive Plan Referral
Dear Steve:
Within the next several days, the City of Shorewood will be receiving a
copy of the Tonka Bay Comprehensive Plan - Development Framework as
part of the required neighboring governmental referral process. The City
of Shorewood has up to six months to review and formally comment upon
the Tonka Bay Plan.
In view of our involvement in Tonka Bay's Plan, it would appear advisable
that Midwest would not assume a primary role in the review of the plan
on behalf of Shorewood. Frank Kelly and/or the Planning Commission
would probably be best suited to handle this matter. We are available,
however, to supply general comment and assist where we can in the
Tonka Bay plan review.
Should you have questions or care to discuss this matter, please contact
me accordingly. I would appreciate learning of your decision and the
procedure to be followed.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AICP
President
DRL:hf
cc: Elsa Wiltsey
Frank Kelly
Glenn Froberg
(656.09)
Oc �� 00 (;'21
March 21, 1979
Mr. Mark Koegler, City Planner
City Administrative Offices
7610 Laredo Drive
Chanhassen, Minnesota 55317
RE: Shorewood Comprehensive Plan
dear Mork:
As per your request during our phone conversation on 21 March, enclosed please
find a copy of the Preliminary Land Use Plan for Shorewood. As a means to better
understand this graphic, i am also sending copies of the area plans for those Planning
Districts which abut Chanhassen.
As I stated, the City Council and Planning Commission are currently reviewing this
material and have not commented as to its acceptability. This information should
therefore be viewed as only our preliminary recommendation and should be utilized
accordingly.
I hope this information is of benefit in your planning work. Should you have questions
do not hesitate to contact me.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AICP
President
DRL/nd
cc: Elsa Wiltsey, Administrator
Enclosure
(656.09)
M E• OPOL ITAN C O U• IL
300 Metro Square Building, Saint Paul, Minnesota
MEMORANDUM
.SAI^'swddh
� '
"vn
March 10, 1979
TO: Local Planning Assistance Grantees with Agreement Amendments
due on March 14, 1979
FROM: Linda Tomaselli, Grants Coordinato eir
This is to notify you that as of this writing, your agreement
amendment for your 1978-79 Local Planning Assistance Grant has
not been received by us. If you have not already done so, I wish
to remind you that the completed agreement amendment must be sent
to us by March 14, 1979. If we do not receive your agreement
amendment by that date, we will reallocate your funds to other
communities.
You are also reminded that the agreement amendment must be accompanied
by a resolution requesting the funds. The 1978-79 Guidelines (the
blue -covered booklet sent last November) contained a sample resolution
on page 41, labeled Appendix 7.
Several other communities have had questions on the two progress
report forms sent with the amendments. These two reports do not
necessarily have to be filled out at this time. The FundeU—POrtion
Completion Report is to be submitted when all of the activities listed
on Amended Appendix B are completed. The Final Progress Report is to
be submitted when the entire comprehensive plan has been completed.
Finally, if you think you will not be able to submit the
agreement amendments by March 14, you may request a time
We would prefer a city council resolution, but if that is
a letter from the mayor requesting a time extension would
Please call me at 291-6517 if you need any help.
LT:im
completed
extension.
not possible,
be adequate.
w1k ' 0•
March 8, 1979
A. Elsa Wiltsey, Administrator
City Administrative Offices
20630 Manor Road
Shorewood, Minnesota 55331
RE: Shorewood Comprehensive Plan - Administration
L�
Dear Elsa:
Attached please find a completed "Funded Portion Completion Report" for
planning grant funds from the Metropolitan Council .
Please note you must fill in the amount of the final Payment which is being
requested. Additionally, you should sign and date the form.
When forwarding the report, you should also send a copy of the Tactics Study
plus the Inventory. We would suggest, however, that you request the return
of this material, as it will have to be resubmitted later.
If you have further questions, please contact me accordingly.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AICP
President
')RL/nd
E nc I osure
(656.09)
• Contract No. 7843 •
Funded Portion Completion Report
1. Name of Grantee City of Shorewood, Minnesota
2. Name of Local Contact Person Elsa Wiltsey, Administrator
Address City Administrative Offices, 20630 Manor Road, Shorewood, Minnesota 55331
Telephone
474-3236
List on the reverse side the activities and estimated costs of each
which were listed in Appendix B and which were funded by Local
Planning Assistance Grant Funds. Also list the actual cost of each
activity and the date completed. If the total actual remaining cost
is less than the grant award, then additional tasks must be listed
and documented to bring the total actual remaining cost to an amount
equal to or greater than the grant award.
4.IFor each Major Task or Activity, prepare and attach a brief
description of the work which was completed. Also attach one
of any work product(s) if at all possible. If no
exist at this time, indicate where the originals
product(s) are located and the person the Council
order to examine the work.
5. Certification and Request for Final Payment
copies of the
of the work
copy
work
may contact in
I hereby certify on behalf of the Grantee that the above information
is accurate and in compliance with the terms of the Contract
Number 7843 dated 3 March 1978 between the
Metropolitan Council and the Grantee, and that not more than 100%
of the above Actual Cost was funded by Local Planning Assistance
Grants plus grant funds from other sources.
I hereby request on behalf of the Grantee the final payment of
Local Planning Assistance Grant Funds in the amount of $
signature
Title: Cie rk/Treasurer/Admin istrator
Date:
E
Name of Community or County:
City of Shorewood, Minnesota
FROM APPENDIX B
FROM COST RECORDS
Major Task or Activities
Estimated
Actual
Date
which were Funded
Cost
Cost
Completed
Land Use
Inventory
$5,000
$5,000
December
1977
Total Cost of Funded
Tasks or Activities
$5,000
$5,000
Less Other
Financial Assistance
Remaining Cost Funded
by Local Planning
$5,000
$5,000
Assistance Grant
*Must be equal to or greater than the grant award. �($-3,909)
l
0
Land Use:
Inventory. Background information plus projection of trends were assembled
on the Social, Physical, Economic and Financial Aspects of the Community.
Work Documentation:
Copies of the Planning Tactics Report and Inventory are attached. Should questions
exist relative to this material, Mr. David Licht or Mr. Brad Nielsen of Midwest
Planning and Research, Inc. should be consulted.
It is requested that upon completion of the product evaluation, that the documents
be returned to the City. They will be resubmitted at a later date as part of the
informal, as well as formal plan review requirement by the Metropolitan Council .
Metropolitan Council of the Twin Cities Area
1970CAL PLANNING ACTIVITY QUES*NAIRE
(When you have completed the questionnaire, refold it so the Council Is address label is outside, staple and afn il.)
1. COMPREHENSIVE PLANNING
A. When do you expect to submit your proposed comprehensive plan's land use element to the Metropol-
itan Council for review and comment? January 1979 (mo./yr.)
B. When do you anticipate submitting your full comprehensive plan to the Metropolitan Council for its
formal review and comment? September 1979 (mo./yr.)
2. REGULATORY CONTROLS
A. What was the date of the adoption of, or last major revision to, your zoning ordinance? (circle one)
Before 1968 19968-1974 1975 or later
B. Do you have your own subdivision regulations? (circle one)
(es Use County Regulations Date of adoption (mo./yr.)
C. Please check V) other ordinances or regulations used in your community.
_ On -site Septic Tank Regulations Others (please specify)
_ Floodplain Regulations
_ Housing Code Mining and Land Reclamation
_ Refuse Collection
Wetlands Regulations
3. ADMINISTRATION/PLANNING MANAGEMENT
A. Do you have a capital improvement program and, if so, how long a period does it cover? (circle one)
None One Year Three Years Five Years More
B. When and where does your planning commission meet? 2nd and 4th Thursdays of each month,
Minnewashto Elementary School, Shorewood, Minnesota
C. Who is your present planning commission chairperson? (name/address/phone number)
D. Please indicate name/title/address/phone number of staff planner (or if none, zoning administrator)
E. Have you hired or do you plan to hire staff and/or consultants to assist your community prepare its
comprehensive plan in response to the Metropolitan Land Planning Act? (Yes/No). If yes, please
indicate number of such staff hired in 1977_, to be hired in 1978._Please indicate the names/
addresses/phone numbers of any applicable consultants.
Midwest Planning and Research, Inc.
2101 Hennepin Avenue, Minneapolis, Minnesota 55405 871-2661
4. NEED FOR ADVISORY MATERIAL
A. Please rank from highest (1) to lower: your priority needs for any of the following advisory materials
and training services, or add your own in the space provided.
Capital improvements program manual 6 Housing survey form & users' manual 8 Traffic circula-
tion study: instructions & data sources2_New Approaches to Plan Implementation 5 Elements of
the planning process 7 Training sessions (identify needs) 10 - 'Why Plan?", Planning
and Service Costs, Metropolitan Policies as they relate to Individual Plans.
Environmental handbook 4 Guidelines for ordinance content 9 User's guide for traffic analysis
zone level forecasts 3 Other needs (please identify) 1 - Standardized assessment and property
tax information, computerized, and retrievable by individual property, property type and
community, for the seven county area.
(please turn questionnaire to other side and complete the remaining question.)
lJ
1££55 NaONVW C£9L?
0V013 30 1.11
000MdbJHS �b31J
0S111M VS�d Sh
1p159 elosauumved-IS
6u!pl!^B ajenbS O11aN1 00£
Z.
.nY ti
— the require
+ lanning effort it satisfy uncil's
----- (continued) Y MATERIAL ( s intended p ill enable the W
ADVISOR unity' athered here w of work
q NEED FOR our comm holding
low the nature of Y Act The information 9 materials and the
B. Please indicate be Metropolitan Lan Planning the release of advisory
Of the ram to time Work to Start
menu lrn r.1
Local Planning Assistance PtO Wiry needs. Miior Revision When? o./v
with local commu Minor Planned
shops to coincide Eftor�
Adequate Now Revision (J) Completed
No ,,,,planned X
Completed
comprehensive Plan Elements X
Land Use inventory X August 1978
Environmental Protection April 1978
InventOrY X
Housing inventory Sept. 1978
Goalsl0bjectives/ X 1978
Community X Nov
Policies
Land Use Plan ----
Public Facilities Plan
Plan June 1978
-transportation X
mower Policy
Plan X
Parks & Open Space Plan
Other Plan Elements?
(please list)
pecernber 1978
X
A ril 1978
Implementation Elements X
Zoning Ordinance May 1979
e X X
Subdivision Regulations 9
On -site Septic Tank Regs• LP !e and mail.
rovementsProgram then stay --
CapitallmP -- THANK YOU FOR YOUR H visible below.
ouncil address label is
original fold lines so that the ----- —
Pleaserefoldalong ___-- pal"r sramv
u Ud "u2 in
_ —
d BUSINESS9r9REPLS PM MN 95101
by First Clans Permit N
padres+°°
Planning Assistance Program
Local
Metropolitan Council
300 Metro Square Building
treats
Seventh and Robert S
St. Paul, Minnesota 55101
1g78 ►nventory Questionnaire
SIAllfk/ CC
and Robert Street, Saint. Paul, Minnesota 55101 Area 612„ 291-6359
January 15, 1979
Ms. Elsa Wiltsey, Clerk
City of Shorewood
20630 Manor Road
Shorewood, Minnesota 55331
Subject: Agreement Amendment for 1978-79 Grant
Dear Ms. Wiltsey:
On December 14, 1978, the Metropolitan Council approved the award
of the 1978-79 Local Planning Assistance grant funds which were
allocated to your community.
The award of these funds will be accomplished by amending your
original grant agreement for 1976-77 funds. Five copies of an
agreement amendment are attached for you to complete and ret•arn to
the Council, along with a resolution requesting the funds, trot
later than March 14, 1979. If the completed amendments are not
sent to the Council by that date, it will be assumed that your
community is not interested in receiving the 1978-79 funds:_a
a hardship case, a community may by resolution_ request a time
extension if it is sent to the Council prior to March 14, 1379.
Instructions on how to complete the agreement amendment are
attached, along with copies of the progress report forms which
are required in the contract.
If you have any questions, please call me at 291-6517.
Sincerely,
L nda Tomaselli
Grants Coordinator
LT.im
Encs.
cc: Steven Frazier, Mayor
David Licht, Midwest Planning & Research
An Agency Created io CN,ox'0kt ate tha Planning and Pev<-dopntent 'It shF-'C.wtn l'n '1.,• :Cr.„xi-,r wing:
Anok. County '. -..;: ecv County -, Dakota. County Kennet„u Coautr kaulee} cr+!a:,ta. ,ro It Crnnyty County
HOW TO PREPARE AGREEMENT AMENDMENT
I. PURPOSE OF AMENDMENT
The 1978-79 grants in most cases are being awarded by amending the
original grant agreement for 1976-77 funds. The original agreement
contained both an Appendix A, which was the community's original
grant application for 1976-77 funds, and an Appendix B, which
contained the community's selection of the activities which were to
be funded by the 1976-77 grant. In order to complete the amendment
for 1978-79 funds, Appendix A must be updated or amended, as
necessary, and Appendix B will have to be updated to list the
additional activities which are to be completed with the additional
1978-79 grant funds.
II. HOW TO COMPLETE AMENDMENT
Four steps are needed to complete the amendment:
A. Ammend Appendices A and B Appendices A and B must be amended
as described below. Examples of amendments are attached.
1. Appendix A The original grant application Appendix should be re-evaluated and updated as appropriate.
I A,
t is
conceivable that in some cases no changes rwillabe necessary.
However, it is believed that many communities and counties
may now have a better idea of the costs involved in preparing
their plan than they did a year ago when they submitted the
application, and these changes to the cost estimates should be
made on Appendix A. Furthermore, the face of the application
should also be evaluated and any changes in the local contact
person, completion date, other financial assistance (state or
federal grant funds to be used toward the comprehensive plan
work program) should be shown.
2. _Appendix B On the amended Appendix B, the grant amount
has been changed to reflect the additional 1978-79 award.
The community or county must list additional activities on
Appendix B so that the total "Remaining Cost of Funded Tasks
and Activities" is equal to or greater than the new total
grant award indicated at the top of the page. For those
communities which are receiving funds from other grant
Programs such as CETA, HUD 701, CDBG, Critical Areas or
FmHA, the portion of this other financial assistance to be
used toward the activities listed on Appendix B must be shown
Opposite "Less Other Financial Assistance," and subtracted from
the "Total Cost of Funded Activities" to get the "Remaining
Cost of Tasks and Activities Funded by Local Planning Assistance
Grant." (Note that some of these titles have been changed
from the old Appendix B to be more descriptive). Finally, the
estimated completion date should be revised, if appropriate,
to reflect the date that all of the Appendix B activities will
be complete. This will provide the Council with an idea of
when to expect the funded portion completion report.
B. Pass Resolution. After the appendices are revised as necessary,
the agreement amendment should be presented to the governing
body (city council, town board or county board). The governing
• - 2 - • 1,.
body must pass a resolution requesting the 1978-79 entitlement ,
and autho izing a specific local official to execute the amendment.
A sample :esolution which could be used is contained in Appendix 4
of the 19 8-79 grant guidelines. 1 v1
C. Execution The local official specified in the above resolution
must exec to (sign) the five copies of the agreement amendment
under "Gr ntee." Do not date the agreements. The date will be
added whe the council executes the amendment.
D. Submissio . All five signed (but not dated) copies of the
agreement amendment must be returned to the Council within 60
days afte the community or county receives them. If for some
reason th time limit cannot be met, the governing body may by
resolutioi request a time extension of not more than 60 days.
Failure t meet the time limit or to request an extension will
indicate hat the community or county does not wish to receive
its 1978- 9 grant funds, and the funds will be reallocated to
other co unities or counties.
III. PROGRESS REP
The original
midpoint le
activities (
completion r
are complete
work program
cases the am
be added to
is reached,
are complete
progress rep
grant agreement required three progress reports: a
;ter to the Council indicating that half of the funded
:hose listed in Appendix B) are complete; a funded portion
:port indicating that all of the Appendix B activities
a final progress report to be submitted when the total
activities listed in Appendix A are complete. In most
;ndment for 1978-79 funds will result in activities to
Lppendix B, thereby extending the time that the midpoint
and also the time when all of the Appendix B activities
The midpoint report may simply be a letter. The other
ort forms are attached.
1.4.79
_.ne.-IIMI .y n
Appendix A (continued)
Example: Community "A"
r
B E F O R E
Work Proymm
Mqe, Taw:
TOW coat of
M.(Or Tell: 1
F.d.hrel
kVt 2
1. tarts wn pl.n
A. 1n.emo.r3
500
City Staff
-
B. me,
PI.
Pallen .M Plena:
P.11d.
.
1. IAnd Um
1,150
"
350
"
2. Pmnctian
450
"
2. HOa.inP
s. AirpuTrektedmmidemtmm
50
"
II. Fmilide. Plan
A. Immtorv2
750
D.relo ot
PPlicin end.nd pPlana:
.—.—....1. Tre.o.rtatlan
500
"
700
"
2. Scum Pali,
550
III. ImPlemenadpn Praoam
A. Imenmrv2
300
"
B. Anent OI
Pier.
P,OOnme Or OnGlptam:
1. oma.l control.
600
"
1,500
2. C,aitellmorwemem
]. H000irg Impbmmmtlan
750
n
IV. Prepx.d.h.MAdalki.al
clfkkl Canl,pk
1 850
"
Ton[ Con of work Pra3r.m'
10,000
Outside A.tl.mme
W
C. m Cpmm.nitY
10,000
I tWod. all roa,dJlned ar included In he mat coal .1 he v Ik goon..
2L dprmnitl. Firmbl or a9encY1.11-M-11te1.1 the oerlmmence Of the thm., look, of the mark Pr09nm.
If lnde11m1..1 m. .'. m..W. .or tn.t m eet'joh .rd melon the, it I. lonnliv..
2Fo, c"mmvnilln teac we ellyible Ior Imenmry Aniriry Gram entitlements, rpeNlV (1) the elt mla,cli.itln
le W uMankm, rno 121 dm con tp the <ammunny.
APPENDIX B
FUNDED PORTION OF THE WORK PROGRAM
List below the work program major task(s) which will be funded by
the total grant award of $3025 If only a portion of
a major task is to be fun a is�3— t t� specific activity(ies) and
cost(s).
Z
r
Major Task(s) or
Activities to be Funded
Cost
I. Land Use Plan:
A. Inventory
S Soo
B. Development of Policies and Plans
1. Land Use
1,150 ,
2. Protection
350
II. Facilities Plan:
A. Inventory
750
III. Implementation Program:
A. Inventory
300
Total Cost of Funded
Tasks or Activities
$ 3,050
Less Outside Assistance
H
Applicable to the Above
0
Remaining Cost
$ 3,050
of Funded Tasks and Activities
*Must be equal to or greater than the total grant award.
Estimated completion date of the above major tasks and
activities July, 1976
1
i
• h
Amended Appendix A (continued)
A F T E R
rlea rr ;p,m
lieu, cen er
s.qe• rNk: 1
rare.mw
1. U. U.. run
w. In.......I
Soo
City Staff
a. 0nnpom.m of
Pelkm .r.J INm;
1. t,nd U..
150
"
1. he.m,o"
350
3. uw,In3
450
'
.. dLpa,.nNm [u•ra......
50
"
n, Pasin.. Pun
. _ w. Immmryr
0
-
s. 0naopm.m or
Iell[in ,M Inm;
rn.me ,—
SOB 1 000
Consultant and
City Staff
no 1,000
"
2. I„N..d Oe.. sp.[.
5-SA 750
City Staff
III. InpM1m.nwbn V.pyr.m
au..wery[
J00
.
a. o..rmom.m er
--
Prop.m. w ee. Wptipnu
.. 3. onkul eennm.
600
2. uo:u, Imo.e..mml
1,500
"
3. Merr.i.y Imof.m........
750
'
TV. Ili, w,,.rpw ,N 1Q0w1p. or
1,050
•
Toni Ceu 41 Work Iroq.m
10 90012,000
Ourne. A....ntt.
lCommunity Develo ent)
Id
B
Con re Cpmm"n.N
10,000
'1-"n m m... ..... vl n:'i-"y ln..pNl wn.1 m..mrk p, y,
'I.. pn .Md. PI[mhl ar N[rsdJ rnpenunu tp[ in p[rlm ma.r[[.,,n. m,., au[ If iwd[linn. [I ere[an., wqq[ Ypul ee., .nrm[Ilen .na inai[iN IN. it 1. l[nnn.[.
ew iI1N IM[ N[ MY dl. lw Im lary A[, iyily Gr[nl .nlnNm [n l...w[rIY n),n..liy�pl..c. n141. of une. i.n..n; 121 N. [pn a IN [emmu nr,v.
AMENDED APPF.NUEX 0
FUIIDED PORTION OF THE iIORX PROGRAM
List below the work program major task(s) which will be funded by
the total grant award of S @;9 if only a potion of
a major task La to be fund i3st l�slice c activity (ies) and
cost(s).
Major Tas s or
Activities to be Funded
Cost
I. Land Use Plan:
A. Inventory
6 500
B. Development of Policies and Plans
1. Land Use
11150
2. Protection ], Housing
450 ``SS 350
II. Facilities Plan 4. Airport Considerations
50)
A. Inventory
750
0. Policies and Plans: 11. Transportation
000
III. Implementation Program: 2. Sewer Policy
000
]. Parks a Open Space
750
A. Inventory _
300
B. Development of Programs or Descriptions:
2. Capial Improvement
1500
J. Housing Implementation
750
Total Cost of Funded
Tasks or Activities
0,550
6 3r040
Less Other Financial Assistance
(_)
Applicable to the Above COBG
2000 .0-
Remaining Cost Funded by Local Planning
Assistance Grant
6 3,050
6,550
'Must be equal to or greater than the total grant award.
Estimated completion date of the above major tasks and
activities .tune 1979
•
11
F WOLUTIOI' P:O.
FREOLUTION ItiEQU' STING 1978-79 LOCAL PLAT -m"G ASSI LiC-:
GRANT FU,'DS FROM THE JET::OPaLIT'A=, COUNCIL
6iHI MS, the Metropolitan Land ?Manning ;",ct, i,,innesota Statutes,
Section 473-851-473.872, requires that amity of Shorewood prepare
and submit a comprehensive plan to the l,etropolitan Council; and
,ZAS, the tletropoiitan Council and City of Shorewood entered F!h
into a contract, numbered 7843'and dated March 31978 for a Local
Planning Assistance Grant for 1976—TI grant funds in the amount of
o 185"1 to assist City of Shorewood in carrying out the required
planning; and
WHEPEAS, the Metropolitan Council has allocated $2052. to the City
of Shorewood in additional grant funds for 197$-79; and
riryk AS, the total grants from the ',4etropolitan Council will not
exceed 75% of the total cost or 100u of the remaining cost of
carrying out the required planning which is documented in Appendix
A of the above —referenced contract.
3+0•;J irPFFO , the City of Shorewood requests the additional 1978-79
grant funds and authorizes the 'Jlerk to execute the Agreement Amend—
ment to the above —referenced contract on behalf of City of Shorewood.
Adopted by City of Shorewood this
3y
Attest _
lsa I. 'siltsey, ::ler}.
day of , 1979•
Mayor Frazier
J
• Contract No.-7_,�2y—
GRANT AGREEMENT
WEEK THE METROPOLITAN COUNCIL
CITY OF SHOREWOOD
Lf-'1- r
THIS AGREEMENT, entered into this Stge day of ,
197 L by and between the Metropolitan Council, hereinafter
referred to as the "Council," and the City of Shorewood ,
hereinafter referred to as the "Grantee.
WHEREAS, the Council is required by Minnesota Statutes,
Section 473.851, at seq., to administer the Metropolitan Land
Planning Act, hereinafter referred to as the "Act," which requires
local governmental units within the Metropolitan Area to prepare
comprehensive plans; and
WHEREAS, the Minnesota Legislature by Laws 1976, Chapter
167, has made available and required the Council to administer
a fund to be utilized to assist local governments in the carrying
out of required planning in the form of Planning Assistance Grants;
and
WHEREAS the Council desires to assist the Grantee in carrying
out required comprehensive planning in accordance with the Act.
NOW THEREFORE, the Council and Grantee agree as follows:
1. A. The Council .shall pay to the Grantee, in accor-
dance with the schedule set forth below, a total
grant amount of $ 1.857.00 Grant funds '
shall be made available to the Grantee as follows:
�9 $ ;.857.00 , immediately upon execution of
U I this agreement.
$ 0 , upon satisfactory evaluation by the
Council of the Funded Portion Completion Report
submitted by the Grantee pursuant to Paragraph 4B
of this agreement.
B. The Grantee agrees that no more than 75% of the
total cost of carrying out the work program set
forth in Grantee's application for grant assistance,
Appendix A, attached hereto and made a part hereof;
shall be financed by grant funds.
C. The Grantee shall utilize the grant funds to carry
out the activities specified in the funded portion
of the work program set forth in Appendix B, attached
hereto and made a part hereof.
D. The Grantee agrees to comply with all provisiof:s
of the Metropolitan Council Application Award and
Disbursement Guidelines for the Administration of
Planning Assistance Grants, hereinafter referred to
as the "Guidelines," dated April, 1977, which is
hereby incorporated by reference into this agreement
and made a part hereof.
2. Authorized use of grant proceeds.
It is understood and agreed that the following costs
and expenses shall be the only such costs and expenses
paid for out of grant proceeds. Costs and expenses to
be reimbursed, shall additionally be in substantial
accord with specifications contained in the grantee's
grant application and other provisions contained herein,
but in no event shall the Council reimburse the Grantee
for costs and expenses incurred in excess of the total
grant amount. The following costs specifically incurred
in carrying out the planning activities required by the
Act and specified in the funded portion of the work program
shall be payable from grant proceeds:
A. Compensation of existing staff.
B. Compensation of newly hired staff.
C. Employment of a qualified consultants)
D. Payment of other costs such as overhead, rental
of space and equipment, purchase of supplies,
printing and publishing.
E. Payment of costs incurred in eligible inventory
activities undertaken since the date of passage of
the Act.
Accounting.
A. The grantee agrees to establish and maintain accurate
and complete accounts and records relating to the
receipt and expenditure of any and all grant funds
including, but not limited to documentation and
information relating to the selection and payment
of consultants.
B. The above accounts and records of the grantee shall
be audited in the same manner as all other accounts
and records of the grantee are audited, and may be
audited and/or inspected on grantee's premises or
otherwise by individuals or organizations designated
and authorized by the Council at any time following
reasonable notification during the grant period and
for a period of three years following final grant
payment.
4. Reports.
A. Midpoint Report. Grantee shall prepare and deliver
a midpoint report by letter notifying the Council
that the activities undertaken in connection with
grant assistance are half completed. The report
shall contain a short description of the utilization
of grant funds, remaining funds in the grant'account
and projected future planning expenses, and expected%
completion dates.
• -3-
B. Funded Portion Completion Report. Upon completion
of the funded portion of the work program, the
Grantee shall submit to the Council a funded portion
completion report. The Council shall evaluate the
report to determine that performance was satisfactory,
in that the major tasks to be funded by the grant
proceeds were completed. The report shall be of
sufficient content and detail to enable the Council
to adequately make said evaluation.
C. Final Progress Report. The Grantee agrees that
upon completion of the total work program, the
Grantee will submit to UeCouncil a final progress
report which shall be evaluated by the Council to
determine that:
1) the planning costs funded by this grant did
not exceed 75% of the total cost of the work
program;
2) the scope of work was completed;
3) The terms of this agreement were met.
5. General Conditions.
A. Duration. The period of grant award specified
herein shall commence on the execution of this
agreement and remain in force and effect until
July 1, 1980. At that date, all allocated grant
funds which have not been expended or otherwise com-
mited by contract, or are not reasonably expected
to be paid out in connection with expenses incurred
before that date, shall revert to and become a part
of the Council's local government assistance fund,
and may be reallocated or expended by the Council
for planning assistance to other local governmental
units in accordance with the Guidelines.
B. Rights Reserved. In the event that the Council finds
that there has been a failure to comply with the
provisions of this agreement, the Council reserves.
the right to take any and all such action as it
deems necessary or appropriate to protect the
council's interest.
C. Changes. The terms of this agreement may be changed
or modified by mutual agreement by the parties hereto.
Such changes or modifications shall be effective
only upon the execution of written amendments signed
by authorized representatives of the Council and
Grantee.
D. The Grantee agrees to comply with all applicable
laws relating to non-discrimination, affirmative
action, and public purchase, amtractong, and employment.
0
-4-
In particular, Grantee agrees not to discriminate
against any employee or applicant for employment
because of race, -color, religion, sex, or national
origin, and to take affirmative action that applicants
and employees are treated equally with respect to
the following: employment, upgrading, demotion,
transfer, recruitment, lay-off, termination, rates
of pay, and other forms of compensation, and
selection for training.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed on the day and year first above written
by their authorized representatives.
METROPOLITAN COUNCIL
APPROVED AS TO LEGAL
FORM AND ADEQUACY:
Of f ice o Sta Counse
P.ceroved as to Legal Fwm
a,^d leg31 ad q
Signed
Date �
IrW ?W. �if ME
M't_Ci e .�
Title:r�x-
— CC.M.-auNiTlr Git,.Nr APPU".ATIUN APPENDIX A
1. Nvrt•ofcoTmunitY dKCity of Shorewood, Minnesota
2. Nam• ofLocelContaetPerson Mrs. Elsa Wiltsey, Administrator
Telephone Number 474-3236
3. Work Program
Outline the major tasks and Me total cons -of those rooks which mun be undertaken in order to prepare or uocan the opm. m,oity i
compr0onaire plan according to its systems statement, and proper* and adopt Its Official Controlt. The outiins should fd:ow the
form.%; shown on the back of this opolication form.'
Inventory of Land Use and General Facilities will be undertaken ($5, 000). Policy Plans will
then be formulated ($5,500). Detailed Facility Plans are largely completed and will be
updated ($4,500). Implementation programs will be formulated and pursued-($10,500).
Enactment of plans and ordinances will be completed (S2,00
METROPOLITAN COUNCIL
REFERRAL .
4, Completion Dom FILE N0.
Estimated comolotion date of the Work Program October 1979
S. Previous Planning
lndicat* whether this work program reflects the cost of updating a previously prepared plan and. It so, describe to who; extent the
plan(%) will be utilized in developing the community's Comprehensive Plan.
The land use elements of the program is basically a new effort. Detailed facilities plans
exist and will be updated and coordinated with land use. Implementation elements of the
effort will involve update of current materials.
s. avr%id. Asainan<.
Lin amounts and sources of outside assistance.
- None -
7. Special Fund Rpueets
It the community wish" to ooply for a portion of the Sp*elal Fund: (1) describe the existing or pt000sed me it opoUan feature or
activity that axes* within ar star 'ipur community that increases the fatal can to the community of prmw;ng or updating i,�
comorehu iv* plan ralative to other communities; I211 document as ben as possible how the feature or activity re+ccs to the funttirq
criteria IV C 3 of the Guidefin"i and how it increases yaw coax, and (2) sate the amount requesested and indicate where this amount
is reflected in the workprogram enaloe task son estimates.
- None -
e. Grant Am*untisl Requenad:
A. Community Comprehensive Planning Fund entitlenrant S 1,857
b. Inventory Activity Fund entitlement S
C. Special Planning Problems Funds requested S
TOTAL' S 1,857
'Total grant amount requested, plus assistance from the counties out of the county Assistance to Preeranding Growth Craters
Fund or lmrmtpry Activities Fund, may nor exceed 15%of the total cost of the work program, or the toile cost M mmmuni;{.
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CITY OF SHOREWOOD
• APPENDIX B
FUNDED PORTION OF THE WORK PROGRAM
� 7 y0�/
List below the work program major task(s)--which will be funded by
the total grant award of $1 857.00 If only a portion of
a major task is to be funde ist the specific activity(ies) and
cost(s).
Major Task(s) or
Activities to be Funded
Cost
Land Use Inventory
$5,000.
I
Total Cost of Funded
$5,000.
Tasks or Activities
Less Outside Assistance
(-)
Applicable to the Above
-0-
Remaining Cost
$
of Funded Tasks and Activities
$5,000.
*Must be equal to or greater than the total grant award.
Estimated completion date of the above major tasks and
activities December 1977
0
c TwIN
300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359
January 15, 1979
Ms. Elsa Wiltsey, Clerk
City of Shorewood
20630 Manor Road
Shorewood, Minnesota 55331
Subject: Agreement Amendment for 1978-79 Grant
Dear Ms. Wiltsey:
On December 14, 1978, the Metropolitan Council approved the award
of the 1978-79 Local Planning Assistance grant funds which were
allocated to your community.
The award of these funds will be accomplished by amending your
original grant agreement for 1976-77 funds. Five copies of an
agreement amendment are attached for you to complete and return to
the Council, along with a resolution requesting the funds, not
later than March 14, 1979. If the completed amendments are not
sent to the Council by that date, it will be assumed that your
community is not interested in receiving the 1978-79 funds. In
a hardship case, a community may by resolution request a time
extension if it is sent to the Council prior to March 14, 1979.
Instructions on how to complete the agreement amendment are
attached, along with copies of the progress report forms which
are required in the contract.
If you have any questions, please call me at 291-6517.
Sincerely,
l �p
inda Tomaselli
Grants Coordinator
LT:im
Encs.
CC: Steven Frazier, Mayor
David Licht, Midwest Planning & Research
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising'
A. aw i. Iln - ... - \l•. ..
i n cc,)
M�J
`O4Os ` "'�0�+
oU��
?1VINCV0V
300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359
November 21, 1978
Ms. Elsa Wiltsey
Clerk
City of Shorewood
20630 Manor Road
Shorewood, Minnesota 55331
Subject: 1978-79 Local Planning Assistance Grants Program
Dear Ms. Wiltsey,
On October 26, 1978, the Metropolitan Council adopted the
attached 1978-79 Local Planning Assistance Grant Guidelines
for the distribution of additional funds to communities and
counties for the development of comprehensive plans required
of them by the Metropolitan Land Planning Act.
Under the gul4rlipes, your community has been allocated an
additional 2,05 for 1978-79 which, when added to your 1976-77
allocation of $ 1,857, comes to a total of $3.909 . Your
1978-79 entitlement was derived from a formula allocation
approach. The formula, which is described in Section VI of the
guidelines, was based on an objective evaluation of the needs
and financial resources of all communities and counties in the
Metropolitan Area.
Your community has already entered into an agreement for the
1976-77 funds, and this agreement contains an Appendix A, which
is your original grant application for those funds. The guide-
lines, under Section X, provide that if a community's total
grant allocation for both 1976-77 and 1978-79 does not exceed
75% of the cost of preparing or updating its plan as shown in
Appendix A, the community would not have to reapply for its
1978-79 funds. Based on a preliminary review, this appears to
be the case with your community.
Within the next 4-6 weeks, we will prepare and send to you an
amendment to your original grant agreement. After your commu-
nity makes any necessary changes, passes a resolution officially
requesting the funds, executes the amendment and returns it to
us, the Council will disburse your community's funds. Between
An Agency Created to Coordinate the Planning :and Development of the Twin Cities Metropolitan Area Comprising:
now and when you receive your agreement amendment, no specific
action on your community's part is required except that you
may begin to evaluate Appendices A and B of the agreement and
determine the necessary changes and additions.
If you have any further questions, you may contact Linda Tomaselli,
Local Planning Assistance Grants Coordinator, at 291-6517.
Sincerely,
n Boland
Chairman
JB:im
Attach.
cc: Mayor Steven Frazier
Mr. Dave Licht ✓
MEMO: DATE:
o C�
T
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g
o �
r i,elo
dq
0
April 20, 19",
Ms. Elsa Wiltsey, Administrator
City Administrative Offices
20630 Manor Road
Shorewood, Minnesota 55331
L &Ei Comprehensive Plan - Policy Pion
Cear Elsa:
I received your phone message today indicating that again we cannot meet on the
comprehensive policy plan which we have prepared in preliminary draft for reference
and review. I would like to emphasize to you that we very definitely want staff
review. The time situation is, however, getting to be a major factor in terms of our
operation. The plan was submitted initially for staff review about the 24th of February,
with the hopes that vie would get the document to the Planning Commission by their
study meeting towards the end of March. We are now at the end of April, and I am
fearful that by the time we go further, it will be the end of May before the document
is ready for Commission review. In this regard, my concern is that the Planning
Commission as well as City Council will then be on vacation during the summer months,
and in essence delay the entire planning process until fall .
We are perfectly willing to live with such a time table, provided that the City is willing
to accept such a schedule. We would prefer, however, to move work along as quickly
as possible: As a consequence of this situation, I would appreciate your coordinating
a meeting at the earliest possible time with Frank so that the three of us could sit
down and review the policies and eventually get them finalized. I consider it critical
that it be to the Planning Commission by the 1st of May if we cannot make the 27 April
meeti ng .
Sincerely yours,
MIDWEST PLANNING AND RESEARCH, INC
David R. Licht, AIP
President
DRL/nd
i', rewood (656.08)
0
Apri 1 20, 1978
Mr. Steve Frazier
6125 Seamans Drive
Shorewood, Minnesota 55331
RE Comprehensive Plan - Policy Plan/S division Jrdinance
Dear Steve:
Attached, please find a letter which I would appreciate not being distributed to any
other individual . i have become concerned in terms of our progress on the Comprehensive
Plan. Initially, it was our hope to have the policy plan out by 12 January 1978. For
reasons of which you are aware in terms of our staff changes, this was not accomplished
until late February. However, now 1 have encountered difficulty in the processing of
the policy plan through City staff.
It was also our intent to process as rapidly as possible the
for the City. We believe that the subdivision ordinance
rapid fashion without the need of the -comprehensive pion
that the subdivision ordinance is highly technical, being
oriented not dealing with policy. Mee, however, have al
in terms of trying to process this work item.
revised subdivision ordinance
an be undertaken in a fairly
The basis of this position is
engineering and planning
* run into a stumbling block
My point in writing you is to request any assistance v.hich you can give -In terns of
"pushing" the staff as to expediting their review and comments to us on the policy plan.
For the benefit of the City, we want to avoid our concentration of effort toward the end
of the time period that we have to deal with the overall mandatory planning efforts. At
this point, however, I believe it advisable to now give priority to the policy plan and
schedule the Subdivision Ordinance for a later time, probably June. If difficulty is
encountered on the processing of the ordinance in May, I will again inform you accordingly.
Should you have questions on v.l-ere we are at or cinvthlnn. in rec arc to the nroces,, do
not hesitate to contact me.
Sincerely yours;
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AIP
President
DRL/nd
�ood (656.08)
MEMORANDUM
TO: Elsa Wiltsey
Frank Kelly
Jim Norton
FROM: David Licht
DATE: 27 February 1978
RE: Aecount Administration
FILE NO: Shorewood (656.08)
Under separate correspondence, I have informed the Planning Commission
and City Council that we have terminated Phil Honey's employment with
Midwest Planning. In the wear term future we will assign another support
staff person to assist me with the Shorewood work.
In the interim please direct any appropriate correspondence, questions
or assignments dlrectly to me. Should you care to discuss this matter
personally, please contact me accordingly.
•
i
MEMORANDUM
TO: Shorewood Nxiyor and City Council
Shorewood planning Commission
RROM: David Licht
DATE: 27 February 1978
(?uu,r a'LjAA)
RE: A -co t Administration
FILE NO: Shorewood (656.08)
The purpose of this memorandum is to advise you that Mr. Phil Honsey's
employment with Midwest Planninj is being terminated:,
In line with our firm's policy, we will assign another planner as primary
staff support person to the Shoraw o project. This individual will be
introduced through accompanying me during meeting attendance over
the next several months. In the future as well as in the past, I will
retain the position of principal in charge and project manager. As a
consequence of this situation, the transition in our staff should have
a minbr irrpoct on our service to the community.
Should you have questions concerning this matter, please contact me
at your convenience.
cc: Elsa Wiltsey
Frank Kelly
a
1 , • �� �� alitarl `_
J T JOWA
300 Metro Square Building, 7th Street and Robert Street,On Paul, Minnesota 55101 Area 612, 291-6359
January 26, 1978;
TO: CITY ADMINISTRATORS AND T014NSHIP CLERKS IN THE METROPOLITAN AREA
Attached is a questionnaire prepared by the Council's Local Planning
Assistance Program. The purpose of the questionnaire is twofold:
1. To determine what kinds of information, materials and other
assistance would be most useful to communities in their
implementation of the Metropolitan Land Planning Act of 1976.
2. To obtain information concerning your comprehensive planning
process for use as input to guidelines for the allocation of
local planning grants which are being developed by the Council.
We would greatly appreciate a prompt response. After you have filled
out the two-sided questionnaire, please refold it so that the Council's
address label is showing on the outside, staple and mail it back to
us.
If you have any questions about the content of the questionnaire, please
contact James Uttley of the Local Planning Assistance Program at
291-6361.
Thank you.
Sincerely,
jb/jh - hen airman
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Are-:,. Comprising:
Anoka County Carver County 0 Dakota County , Hennepin County ,+ R.unsey County .1 Scott County i1 Washington County
CITY OF SHOREWOOD
APPENDIX B •
FUNDED PORTION OF THE WORK PROGRAM
6 SG. O
List below the work program major task(s) which will be funded by
the total grant award of $1,857.00 If only a portion of
a major task is to be fun e , ist t e specific activity(ies) and
cost(s).
Major Task(s) or
Activities to be Funded
Cost
Land Use Inventory
55,000
Total Cost of Funded
Tasks or Activities
$5,000
Less Outside Assistance
(_)
Applicable to the Above
0
Remaining Cost
$
of .Funded Tasks and Activities
5,000
*Must be equal to or greater than the total grant award.
Estimated completion date of the above major tasks and
activities December, 1977
ppp�// Speed Letter,
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MESSAGE
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( �;�f�os %/ Frwl�S B %/�
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REPLY
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SNAP -A -WAY AND RETAIN YELLOW COPY, SEND WHITE AND PINK COPIES WITH CARBON INTACT
6
MEMORANDUM
TO: Phil Honsey
FROM: David Licht
DATE: 23 November 1977
Shorewood Comprehensive Plan - Grant Applications
FILE NO: Shorewood (656.08)
Would you please check with Linda Tomaselli, the grants coordinator for the Metropolitan
Council to learn what the status is of the Shorewood Grant Application. I believe their
procedure is to withhold approval of the grant pending resolution k of the systems state-
ment. If this the case, we can anticipate a delay until mid to late December. If not,ofter
the first of January for Shorewood receiveing their designated funds. However, please
confirm this situation or if it is in error, inform of what the status is. Please inform me
by in house memo as I will want to forward this to Elsa Wiltsey for her information and
to be conveyed to the City Council.
Speed Letter.
To - A From ��ID
Sub�ec
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MESSAGE
va�� i� eu p�snsE �o�
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Date ld/z 5-/'i Signed �--
Date
Signed
SNAP -A -WAY AND RETAIN YELLOW COPY, SEND WHITE AND PINK COPIES WITH CARBON INTACT
A
MEMORANDUM
TO:
FROM:
DAT E:
RE:
urb19 planning • design
2101 hennepin avenue south
minnesota 55405
Shorewood Mayor and City Council
Shorewood Planning Commission
David Licht
25 October 1977
Comprehensive Plan - Work Progress Report
market research
minneapolis
(612) 871- 2661
j/-(✓
N� a
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A)
Ofplow
„/
To insure that everyone is up-to-date and knowledgable on the current comprehensive
planning effort, we felt it advisable to provide you with a work progress report.
1 . Systems Statement
The overall program has been delayed in recent weeks due to disagreements
between the City and the Metropolitan Council on the contents of the Shorewood
Systems Statement. Resolution on most items has now been achieved. The
remaining points of difference, sewage discharge and population counts and
estimates, are now being discussed with the Metropolitan Council and
progress is apparently being made. We would hope to have this matter
concluded in two to three weeks. Following conclusion of this matter, the
City can file for its planning grant funding from the Metropolitan Council.
2. Tactics Study
As a consequence of the time devoted to the systems statement, the Tactics
Study has been briefly delayed. Four interviews remain to be conducted.
It is hoped that these can be completed next week and that a report will be
available by 15 November.
3. Inventory
Work continues on the assembly of background data related to the City's
social economical and physical characteristics. This aspect of the work
program remains on schedule and is estimated for completion in a month
to month and one-half.
Shorewood Mayor. City Council •
Shorewood Planning Commission
October 25, 1977 Page Two
At any time should there be questions concerning the project, do not hesitate
to contact Phil Honsey or myself.
cc: Elsa Wiltsey
Jim Norton
John Breckheimer
Frank Kelly
September 12, 1977
Mr. Steven Frazier, Mayor
City Administrative Offices
20630 Manor Road
Shorewood, Minnesota55331
RE: Comprehensive Planning Grant Request
Dear Steve:
Attached please find our draft of a suggested planning grant request and accompanying
resolution. This should be submitted once the Shorewood Final Systems Statement is
resolved.
Please note that the total program is an estimate of all costs which the City may expect
as part of the mandatory planning program. Included is the $14,000 for which Midwest
Planning is under contract, plus costs in terms of time and expenses of the City staff,
City attorney and City engineer. Consideration has also been provided for direct
City expenses such as mailing, copying, supplies, etc.
Should you or members of the Council, Planning Commission or staff have questions
concerning this matter, please contact me accordingly.
Very truly yours,
MIDWEST PLANNING AND RESEARCH, INC.
David R. Licht, AIP
President
DRL/nd
Enclosure
Name of Community
COMMUNITY GlIANT APPLICATION
of Shorewood, Minnesota
2, Name of Loral Contact Person Mrs. Elsa Wiltsey, Administrator
Telephone Number 474-3236
3, Work Program
Outline the major tasks end the total costs of those tasks which must be undertaken in order to prepare or u.odats the community's
comprehensive plan according to its systems statement, and prepare and adopt its Official Controls. The outline should follow the
format shown on the back of this application form.
Inventory of Land Use and General Facilities will be undertaken($5,000). Policy Plans will
then be formulated ($5,500). Detailed Facility Plans are largely completed and will be
updated ($4,500). Implementation programs will be formulated and pursued- ($10,500).
Enactment of plans and ordinances will be completed ($2,000).'
4. Completion Date '
Estimated completion date of the Work Program October 1979 '
5. Previous Planning
Indicate whether this work program reflects the cost of updating a previously prepared plan and, if so, describe to what extent the
plan(s) willbe utilized in developing the community's Comprehensive Plan. The land use elements of the program is basically a new effort. Detailed facilities plans
exist and will be updated and coordinated with land use. Implementation elements of the
effort wil I involve update of current materials.
6. Outside Asairtance
List amounts and sources of outside assistance.
7. Special Fund Requests
If the community wishes to apply for a portion of the Special Fund: (1) describe the existing or proposed metropolitan feature or
activity that exists within or near your community that increases the total cost to the community of preparing or updating its
comprehensive plan relative to other communities; (2) document as best as possible how the feature or activity relates to the funding
criteria (V C 3 of the Guidelines) and how it increases your cost; and (3) state the amount requested and indicate where this amount
is reflectad in the work program major task cast estimates.
- None -
8. Grant Amount(O Requested:
a. Community Comprehensive Planning Fund entitlement
_ Is. Inventory Activity Fund entitlement
C. Special Planning Problems Funds requested
TOTAL'
S 1,857
S
S 1,857
5
'Total grant amount requested, plus assistance from the counties out of the County As..istance to Freestanding Growth Centers
Fund or Inventory Activities Fund, inay not exceed 75% of the total cost of the work program, or the total cost to community.
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RESOLUTION NO. - 1977
At a regular meeting of the Shorewood City Council held on
1977, the following resolution was adopted:
BE IT HEREBY RESOLVED that the Shorewood City Council, in an effort to foster mean-
ingful community development programs and implement essential elements of the City's
Comprehensive Plan in compliance with the Mandatory Land Planning Act, does hereby
request One Thousand Eight Hundred Fifty Seven Dollars ($1,857.00) from the Metropolitan
Planning Grants Program.
I, ELSA WILTSEY, Clerk-Treasurer/Administrator of the City of Shorewood, Hennepin
County, Minnesota do hereby certify that the above is a true and correct copy of a
Resolution duly adopted by the Shorewood City Council on the day of
1977, and that the original of said resolution is filed in the office of the City Clerk,
Shorewood, Minnesota 55331.
Elsa Wiltsey
Clerk-Treasurer/Administrator
Shorewood, Minnesota 55331
Billing Name: 0-14 aF Sll6htw0*.0 Job No.
Billing Address: 2o636 AmAjpX Rabb Job Name: $AL( ,"00 nwop ?)/IRj
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Fee Arrangement: Time and Expense Budget: / p
Fixed Contract ( ) Professional
Cost Plus
Graphics_
( ) 760
Typing
Cost Plus Not to Supplies & Travel y40
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Tasks to be Completed
Costs in Hours
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Completion
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L�
O� MAYOR
7_�Steven Frazier
COUNCIL
William Keeler
Robert Naegele
Jack Huttner
Jan Haugen
CLERK -ADMINISTRATOR
CITY OF Elsa Wily
SHOREWOOD
20630 MANOR ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 4743236
July 19, 1977
Mr. David Licht
Midwest Planning and Research, Inc.
2101 Hennepin Avenue
Minneapolis, MN 55405
,S/)dWcAol d
Dear Mr. Licht:
Because the Planning Commission had more time to devote to the
investigation of planners' qualifications and particular skills,
the Shorewood City Council at its July llth meeting, pursuant
to the Commission's recommendation, selected your firm to fill
s the position of consultant planner for the City of Shorewood.
This letter is also to let you know that it will not now be
necessary for you to meet with the council on July 25th as we
had previously arranged by phone.
However, we would appreciate it if you could arrange to have
the designated planner for Shorewood meet with our Mayor and
staff prior to a meeting with the Planning Commission.
Sincerely yours,
THE CITY OFSHOREWOOD
Elsa =Wltsey9 Cl Administrator
A Residential Community on Lake Minnetonka's South Shore