Staff ReportCITY OF SHOREWOOD
ORDINANCE NO. 616
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
AN ORDINANCE APPROVING AMENDMENTS TO SHOREWOOD
CHAPTER 1301.03 (LAND USE FEES)
CODE
Section 1_. City Code Section 1301.03 is hereby amended as follows. Language Is proposed to
be deleted and language undeh ned is proposed to be added.
1301.03 LAND USE FEES.
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge/Fee
City Code
Charge/Fee
Reference
VI. Building, Zoning, Land Use`
Comprehensive plan amendment
Pre -application
$200
Formal application
$800 plus $3,000 escrow
Conditional use permit
1201.04
Residential
$500 plus $500 escrow
Non-residential
$600 plus $1,000 escrow
Interim use permit
1201.04
Residential
$500 plus $500 escrow
Non-residential
$600 plus $1,000 escrow
Planned Unit development
1201.25
Concept stage
1201.25
$500 plus$1,90 $22,000escrow
Development stage
1201.25
$700 plus $2,000 escrow
Final stage
1201.06
$500 plus $1,000 escrow
By conditional use permit
$500 plus $1,000 escrow
Sign permits
1201.03.11(f)
See Zoning Permit
Temporary
1997 U.B.C. Table 1-A
Permanent
Site plan review
1201.03
$200 plus $1,000 escrow
Subdivision sketch plan review
1202.03
$200
Subdivision (minor subdivision)
1202,03
$500 plus $2,000 escrow
Subdivision (preliminary plat)
1202.03
$600 plus $25/lot plus an escrow
5 or fewer lots
deposit as follows:
Over 5 lots
$2,000
$3,000
Subdivision (final plat)
1202.03
$500 plus $25/lot plus an escrow
5 or fewer lots
deposit as follows:
Over 5 lots
$2,000
$4,000
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Traffic studies when required as
Multiple
Escrow for estimated cost of study to
part of another application
be reviewed by the City's consulting
engineers plus $500
Variances
1201.05.
$500 plus $500 escrow
Residential
1201.09
$600 plus $500
Non-residential
Zoning amendment (Text or Map)
1201.04
$600 plus $1,000 escrow
Zoning Verification Letter
$50
Zoning permits
1201.07
$25
Park dedication (cash in lieu of
1202.07
Residential projects: $7,500/dwelling
land)
unit-er,
Commercial projects: 8%of raw land
value
Extension of plat approval or
1202.03
$200 plus $1,000 escrow for
amendment of development
amendments
agreement
Note: Base fees are non-refundable. Escrow deposits are to cover consulting planner, engineer,
attorney, and other consultant expenses. Applicants are informed that any city expenses not
covered by these fees will be billed to them. Unused escrow fees will be returned to applicant
upon written request. Applications with more than one required escrow deposit shall be required
to submit the esEFOW based eA the highest FeqUiFed esEF9W BRIGUAt combined total of all escrow
amounts.
Section 2. EFFECTIVE DATE: This Ordinance 615 adoptingthe Amendments to City Code,
• Chapter1301.03, Land Use Fees shall take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13`" day of January, 2025.
Jennifer Labadie, Mayor
ATTEST:
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 25-xxx
A RESOLUTION APPROVING THE SUMMARY PUBLICATION FOR ORDI ANCE 615
AMENDMENTS TO SHOREWOOD CITY CODE, CHAPTER 1301.03 (LAN USE FEES)
WHEREAS, at a duly called meeting on December 9, 2024, the City Council of he City of
Shorewood adopted Ordinance No. 615 entitled "AN ORDINANCE APROVING AMENDMENTS TO
SHOREWOOD CITY CODE CHAPTER 1301.03 (LAND USE FEES); and
WHEREAS, Ordinance No. 615 establishes the amounts for fees and escrow
zoning and subdivision applications related to development or redevelopme t of propertiePosits d to
within the City of Shorewood; and
WHEREAS, the escrows are proposed to increase to cover the costs o having the City's
consultants review development applications.
WHEREAS, Ordinance No. 615 is lengthy; and
WHEREAS, as authorized by Minnesota Statutes, Section 412.191, subd. 4, e City Council has
determined that publication of the title and summary of the ordinance wil clearly inform the
Public of the intent and effect of the ordinance. •
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE Cl OF
SHOREWOOD:
1. The City Council finds that the above title and summary Of 0 dinance No. 615
clearly informs the public of the intent and effect of the Ordi ance.
2• The City Clerk is directed to publish Ordinance No. 615 by tit and summary,
Pursuant to Minnesota Statutes, Section 412.191, Subdivisio 4.
A full copy of the Ordinance is available at Shorewood City II during regular office
hours and on the city's website. F
ADOPTED by the Shorewood City Council on this 13'h day of January, 2025.
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Attest:
Sandie Thone, City Clerk
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Jennifer Labadie, Mayor
• WU Item
® 8B
«tior.tio�.�a City Council Meeting Item
Title/Subject: Consider adoption of Fee Increases for Land Use Fees
Meeting Date: January 13, 2025
Prepared by: Marie Darling, Planning Director
Reviewed by: Jeanne Schmuck, Finance Director
Marc Nevinski, City Administrator
Attachments: Planning Commission memo from November 19, 2024 meeting
Minutes from the November 19, 2024 Planning Commission meeting
Ordinance 615
Resolution for Summary Publication
Background
See attached memorandum for background. At their November 19, 2024 meeting, the Planning
Commission held a public hearing and voted unanimously to recommend adoption of the proposed fee
increases as proposed in the attached ordinance with no changes. Their discussion is summarized in the
minutes. No one from the public requested to speak.
. Public Notice: Notice of the Planning Commission public hearing was published in both official
newspapers. In conformance with State Statute, notice of City Council consideration of the amendment
was also posted at City Hall, on the website, and included in the email notification for general city
information and notices.
Once adopted, the summary will be published in the official newspaper and the ordinance would
become effective after the publication of the ordinance summary. All applications received prior to
publication of the ordinance summary would be reviewed under the existing fee schedule.
Financial Considerations
The increase in the escrow amounts is proposed to cover the cost of having the city's consultants
(engineers, planners, and attorney) review the applications. Staff found that when submitted on its
own, the previous PUD Concept Plan escrow and in the situation where multiple applications are
submitted together, the escrow wasn't adequate to cover the consultant review. As a result the city
spends staff time collecting additional payments and also the developers can't accurately budget the
cost of staff review of their application. Any escrow remaining after the application review is complete
is returned.
Action Requested
Staff and the Planning Commission recommend approval of the attached ordinance and resolution for
summary publication. Staff provide the following draft motions:
1. Move to approve an ordinance amending City Code section 1301.03 related to the escrows
• collected for development and land use applications.
2. Move to approve a resolution adopting a summary publication ordinance
summary pursuant to MN Statute 331A.01 which would inform the public
effect of the ordinance without publishing the entire ordinance.
Adoption of the above ordinance requires a majority of the entire City Council.
for summary publication requires a 4/5ths majority of the City Council.
d the text of the
the intent and
of a resolution
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City of Planning Commission Meeting Item
Title/Subject: Increase to Planning and Zoning Application Fees Item
Meeting Date: November 19, 2024 4C
Prepared by: Marie Darling, Planning Director
Attachments: Draft Ordinance
APPLICANT: City of Shorewood
LOCATION: City-wide
REQUEST
The City of Shorewood is proposing the attached escrow increases to ensure that the city collects
adequate funds to pay for the cost to have consultants (engineering, legal, and planners) review
applications.
Toward that end, the City raised escrows one year ago, but staff continue to need to bill developers for
overages because when costs exceed the escrow submitted, invoices would be sent to the applicants.
• Requiring the applicant to submit a larger escrow up front allows the applicant to better estimate their
application costs before they submit the application and saves staff time drafting sometimes multiple
invoices to applicants, who may or may not be property owners. If the escrow is not used or partially
used, the remaining balance is returned to the applicant after the final charges are posted.
To ensure adequate escrows are retained, staff propose that the applicant would submit an escrow for
the combined total of all the required escrow amounts for the various applications.
Additionally, staff has noticed one escrow that is too low for the amount of consultant review time it
generates based on a recent application. Staff propose to increase the escrow from $1,000 to $2,000 for
PUD Concept Plan applications. Staff anticipates that there will be more PUD Concept Plans submitted on
their own in the future and this escrow needs to be able to cover the cost of reviewing the application.
RECOMMENDATION:
Staff recommend the changes proposed in the attached ordinance and recommend the Planning
Commission hold a public hearing to consider this request.
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