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02-18-25 CC Retreat Agenda Packet CITY OF SHOREWOOD 5735 COUNTRY CLUB ROAD CITY COUNCIL ANNUAL RETREAT SCEC CONFERENCE ROOM TUESDAY, FEBRUARY 18, 2025 8:30 AM 4:00 PM AGENDA 1.CONVENE CITY COUNCIL RETREAT A.Roll Call ağǤƚƩ \[ğĬğķźĻΗΗΗ ağķķǤΗΗΗ {ğƓƭĭŷğŭƩźƓΗΗΗ DƚƩŷğƒΗΗΗ 5źDƩǒƷƷƚƌƚΗΗΗ Part I. CONSENSUS WORKSHOP 9ƭƷğĬƌźƭŷźƓŭ {ƷƩğƷĻŭźĭ tƩźƚƩźƷźĻƭ Part II. FUNDS DISCUSSION DĻƓĻƩğƌ CǒƓķ {/9/ {ƦĻĭźğƌ CǒƓķ /ğƦźƷğƌ CǒƓķƭ ΛtğƩƉͲ 9ƨǒźƦƒĻƓƷͲ {ƷƩĻĻƷͲ /ƚƒƒǒƓźƷǤ LƓŅƩğƭƷƩǒĭƷǒƩĻΜ 9ƓƷĻƩƦƩźƭĻ CǒƓķƭ Λ‘ğƷĻƩͲ {ƷƚƩƒǞğƷĻƩͲ {ğƓźƷğƩǤ {ĻǞĻƩͲ wĻĭǤĭƌźƓŭΜ Part III. CONCLUSION wĻǝźĻǞ ğƓķ bĻǣƷ {ƷĻƦƭ 2.ADJOURN 2025CityCouncilRetreat February18,2025 Overview This overview is provided to help prepare participants for the retreat activity and discussions. There will be three distinct parts to the retreat: Consensus Workshop, Funds Discussion, and Conclusion. Each part is described below. The objective for this retreat is intended tobegin conversations and build consensus on broad topics, thereby setting a foundation forfuture discussions, planning, and decision makingin the months ahead. Part I. CONSENSUS WORKSHOP The retreatwill begin with a consensus workshop to identifythe Councilsstrategic priorities. This activity will help inform future discussions and identify areas of importance and agreement among the Council.The workshop will include individually generating ideas, sharing and grouping ideas collectively, and identifying three to five strategic priorities. Forthe purposes of the retreat,the term Strategic Priorities means broad statements or areas of importance or focus.Thesehelp to articulatethe Citysgeneral direction and allocation of resources.Future discussions will be necessary to develop specific goals and action steps to support thestrategic priorities the Council determines. Examplesof strategic priorities from other communities include: Environmental StewardshipResilient Economic Base Welcoming CommunityGood Governance Quality DevelopmentLife-Cycle Housing Multi-Modal Transportation OptionsLeading at or in________ Reliable InfrastructureDestination for ________ Collaboration and Innovation Stable Finances Part II. FUNDS DISCUSSION The citys various funds will be reviewed in the late morning and afternoon. The funds will be grouped and following review of each, discussion will occur around the Councils priorities, philosophies, and preferred options regarding the funds or fund groups. The questions below for each fund are starting points for discussion.Following the retreat, staff will build potential scenarios and draft policies based on this discussion for future consideration and direction by the Council. These will help inform the development of the 2026 budget as well. A.General Fund The Question:What is the basic City philosophy for the General Fund? The Objective:Build consensus and articulate core principles. Whatare your key take-aways? What are expectations for levels of service and levels of performance? What are they worth (think about staffing, compensation, tools, services, resources)? What requirements or investments will be needed with these expectations? Where should City maintain the status quo? Where should it be proactive? B.Shorewood Community and Event Center The Question:What is the Councils vision and expectation for the SCEC? The Objective:Build consensus and articulate a vision for the SCEC. Whatare your key take-aways? What is the role or importance of the SCEC for Shorewood residents? How does the SCEC align with the services the City wishes to provide? What is the level of service desired for the SCEC? What are the funding expectations? If the SCEC went away, what opportunities emerge? What is the willingness to invest in the SCEC? C.Capital Funds (Street, Park, Equipment, Community Infrastructure) The Question:What is the philosophy for financing infrastructure and equipment? The Objective:Articulate principles to develop a financing program for infrastructure and equipment that aligns with goals and values. Whatare your key take-aways? How does discussion on other funds impact discussions about Capital Funds? What public improvements are most important to Shorewood residents? What are Shorewoods general expectations for its infrastructure and facilities? What concerns and appreciations have been expressed about public projects? Why? How does Shorewood want to finance public improvements? Should levy support for these funds increase? If so, at what rate? 2 D.Enterprise Funds (Water, Stormwater, Sanitary Sewer, Recycling) The Question:What is the Council philosophy for operating enterprise funds? The Objective:Articulate principles to develop financing plans that align with goals and values. Whatare your key take-aways? How does discussion on other funds impact discussion about Enterprise Funds? What principles should be applied to solve fund deficiencies or ensure sustainability? What solutions are preferred and should be explored or focused on first? (city wide Infrastructure fee, incentives vs requirements, trigger events like point of sale) What reactions might be expected from these solutions? Are there alternatives or options that have not been considered and should be? PART III. CONCLUSION AND NEXT STEPS The retreat will conclude with a short reflection on what was accomplished,identifying areas or topics that need more attention and what matters are ahead.Potential discussion questions may include: Of the Strategic Priorities, which ones are most solidified? Which ones need more clarity?Whichhave strong consensus among the Council, or less consensus? Should we proceed with developing goals and actions for these in future work sessions? Should we plan to meet earlier for work sessions?Do a half day meeting? ConsideringtheFunds discussions, where did there seem to be the most consensus? Where is more discussion needed? What considerations will be the most challenging? Final thoughts and comments 3 Handouts at 02-18-25 City Council Retreat