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2025 Field Use PolicyShorewood Parks & Recreation 5735 Country Club Road parksandrec@ci.shorewood.mn.us 952-960-7902 Parks & Recreation Field Use Policy Location Baseball Field (Grass Infield) Baseball/Soft ball Fields (Dirt Infield) Soccer Fields Lacrosse/ Football Fields Tennis Courts Freeman Park 3 3 6+0 0 Manor Park 0 1 1 1 Cathcart Park 0 1 0 0 1 Badger Park 0 0 0 1 (Turf w/ lights)2 Athletic Fields City of Shorewood Parks & Recreation - 5735 Country Club Road - parksandrec@ci.shorewood.mn.us - 952-960-7902 1 City of Shorewood Parks & Recreation - 5735 Country Club Road - parksandrec@ci.shorewood.mn.us - 952-960-7902 2 A. BackgroundThe City of Shorewood is very proud of its parks system and works enthusiastically to maintain and enhance park facilities. To that end, the City utilizes a number of policies to help guide implementation of park goals, directives, and ordinances regulating park usage for all residents. The intent of this policy is to grant all users the opportunity to utilize athletic fields and surrounding facilities within a managed and predictable manner, thereby allowing all residents an optimum park usage experience. B. Field Use ObjectivesThe objective of our field use policy is to: Provide structure to allow for equal opportunity of field use for all users of Shorewood fields and surrounding facilities in a predictable manner. Provide an optimum park usage experience for all city park users. Allocate field time equitably in a clear and transparent manner. Minimize field wear, prevent overuse, and reduce maintenance costs. Maximize opportunity for Shorewood residents and resident groups to utilize fields and surrounding facilities. C. Season Dates (Weather Pending)Spring/Summer Season: 4/7/2025 - 8/3/2025 Registration Opens: 1/13/2025 Applications Due: 2/20/2025 Fall Season: 8/4/2025 - 10/27/2025 Registration Opens: 5/19/2025 Applications Due: 6/21/2025 *Meetings may be scheduled for each season to review requests and resolve potential problems and/or conflicts. The City reserves the right to determine when the fields are available for use. The City may close fields for a period of time and/or season to properly rest and preserve the turf. Communication regarding opening and closing of fields will be provided to the permit holder well in advance. The City will also provide updates to the permit holder before fields opening or closing to allow for adequate time for users to prepare. Athletic Fields City of Shorewood Parks & Recreation - 5735 Country Club Road - parksandrec@ci.shorewood.mn.us - 952-960-7902 3 D. Field PriorityIn an attempt to provide a predictable structure for field allocations, the City of Shorewood has designated priority classifications to groups requesting field use. Field priority classifications have been established to ensure the City is properly serving its residents by granting access to city facilities. Priority Level 1All city sponsored or co-sponsored activities, programs, leagues, practices, camps, and events. Reservations for city sponsored activities may be taken prior to registration opening for any date. Dates and times will be communicated to potential user groups of the reserved spaces. Priority Level 2Partnered youth and/or adult athletic organizations that serve our local youth and adults. Partnered athletic associations are non-profit groups that serve a large number of Shorewood residents within their programs. Partnered associations have signed agreements in place with the City of Shorewood. *Priority scheduling will be given to groups having the largest percentage and highest number of Shorewood residents. Flexibility is expected by all groups when distributing facilities. Priority Level 3Shorewood based non-profits or businesses. Priority Level 4 All other non-local groups. Groups of all priority levels are expected to treat facilities as their own. This includes field maintenance done to park maintenance agreed upon standards, trash removal, and overall cleanliness. Neglect or damage to fields beyond normal wear and tear will result in additional fees and/or loss of field time. The City of Shorewood will work to accommodate all groups, as feasible. Full player rosters with names and addresses may be requested at any time for groups utilizing Shorewood facilities. Organizations must remain in good standing with the City to have requests considered. City of Shorewood Parks & Recreation - 5735 Country Club Road - parksandrec@ci.shorewood.mn.us - 952-960-7902 4 E. Reservation Process Prior to using the City of Shorewood facilities, groups must complete the required steps included below. Submit a field reservation request application online at shorewoodmn.gov/register. 1. Submit a copy of the associations liability policy naming the City as additionally insured in the amount of $1,000,000 per occurrence with a $2,000,000 aggregate. 2. Complete payment no later than two weeks after the start of the association season. 3. Failure to complete any of the above steps may result in service fees, forfeiture of field time, or loss of priority level for a given season. F. Field & Surrounding Facility Use ExpectationsWhen utilizing City-owned facilities, groups must adhere to the following expectations. Failure to do so may result in additional fees, suspension, or loss of facility use. Facility use is permitted after the City has received the association’s certificate of insurance and signed memo agreement. Player fees will be invoiced, and a full player roster may be requested. 1. User group and attendees must abide to all park ordinances.2. User group must abide by permitted times and fields. 3. Games shall be scheduled to provide a 15-minute break between games or warm-up sessions. a. A City of Shorewood tournament permit and fee shall be submitted to the City a minimum of 120 days before the tournament. Tournaments shall not conflict with other regularly scheduled activities for the facility. 4. No driving of motorized vehicles is allowed on the fields or green space.5. A fine of $200 will be issued for each occurrence.a. User group is responsible for cleanup after practices, games, tournaments, or any user group sponsored activities. Additional fees may be applied for the time, materials, and labor if the City performs cleanup services. 6. User groups are not allowed to make alterations to the facilities or terrain, unless agreed upon with the City. Field marking must be approved prior to application. 7. Facility improvements that the user group would like to make must go through city staff to begin the implementation process. 8. Utilizing green space outside of the designated fields is not permitted. Warm-ups shall be done in a manner that does not put spectators and park users in harm’s way. 9. Disposal of paint cans shall not be done in the facility trash receptacles or on the park site. Paint and/or chalk must be approved by the City prior to application. 10.