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08.25.26 Park Commission Agenda Packet CITY OF SHOREWOOD5755 COUNTRY CLUB ROAD PARK COMMISSION CITY HALL COUNCIL CHAMBERS AUGUST 25, 20267:00 PM AGENDA 1.CONVENE PARK COMMISSION MEETING A. Roll Call Commissioner Hirner_____ Commissioner Garske _____ Commissioner Bahneman_____ Commissioner Sylvester_____ Commissioner Stern B.Review Agenda 2.APPROVAL OF MINUTES A.July 28, 2026 Park Commission Meeting Minutes 3.MATTERS FROM THE FLOOR o This is an opportunity for members of the public to bring an item, that is not on tonight's agenda but related to the governance of the City of Shorewood, to the attention of the Commission. In providing this limited public forum, the City of Shorewood expects respectful participation. We encourage all speakers to be courteous in their language and behavior, and to confine their remarks to those facts that are relevant to the question or matter under discussion. Please make your comments from the podium and identify yourself by your first and last name and your address for the record. Please limit your comments to five minutes. No discussion or action will be taken by the Commission on this matter. The Commission may request the issue be forwarded to the City Council or to staff to prepare a report and place it on the next agenda. 4.GENERAL BUSINESS A.Pollinator Conservation Discussion B.Parks Unplugged Pumpkin Drop C.Movie in the Park Preview D.SCEC Task Force Update 5.REPORTS/UPDATES A.City Council B.Staff Qbhf!2!pg!39 C.Commission 6.ADJOURN Qbhf!3!pg!39 Park Commission Item 2.A. Title/Subject:July 28, 2026 Park Commission Meeting Minutes Meeting Date:August 25, 2026 Prepared By: Attachments 1.07.28.2026 Park Commission Meeting Minutes Background Action Requested Qbhf!4!pg!39 CITY OF SHOREWOOD5755 COUNTRY CLUB RD PARK COMMISSION MEETINGSHOREWOOD CITY HALL TUESDAY,JULY 28,20267:00P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Hirnerconvened the meeting at 7:00p.m. A.Roll Call Present: Chair Hirner, Commissioners Stern, Garske, Bahneman, and Sylvester; City Council LiaisonDiGruttolo; Parks and Recreation DirectorCzech Absent:None B.Review Agenda Garskemoved to approve the agenda as written. Sylvesterseconded the motion. Motion carried5-0. 2. APPROVAL OF MINUTES A.June 30, 2026 Park Commission Park Tours Meeting Minutes Garskemoved to approve the minutes of the June 30, 2026meeting as written. Sylvester seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR No one wished to address the Commission. 4.GENERAL BUSINESS A.SCEC Task Force Update Parkand Recreation DirectorCzech updated the Commission on the SCEC Task Force,as found in the Agenda Packet. Commissioner Sylvester commended Mr. Czech for putting together the Task Force. Shenoted that the people were a great collection and a good cross-functionalteam. The meetings are well organized and well functioning. She added that the meetings are going very well and she is curiousabout the next meeting and where things land. She noted that resident Barry Brown shared some great insights for marketing which will be important. She asked if Mr. Czech thought things would fall under the purview of the Parks Commission. Mr. Czech shared that it has been a grey area in the past; being the Park Director, it falls under his scope,and the Parks Commission is under him as well. The day-to-daythings will not go before the Commission, but Staff will provide updates and get Commission guidance. He added this will be a part of what the Commission does for a while, but it will not be a deep dive into everything. It is a separate budget from the parks, but is overseen by the Parks Department. Qbhf!5!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 2OF 8 Chair Hirner asked if Mr. Czech needed anything else from the Commission. Mr. Czech shared that he wanted to provide an update and, if there was anything in the minutes that stood out to the Commission,to let him know. At the August meeting,he will have more information to share. Commissioner Sylvester asked about collecting community input. She noted that she is interested in partnering with United Soccer Club and she would be happy to volunteer to collect community input. Mr. Czech shared that it is on the Freeman Park playground. He noted that with the SCEC, once more things are fleshed out,the intent is to get feedback from the public. There is a live survey which has received 72 responses that will be incorporated into the analysis. Chair Hirner shared that he was interested to hear the marketing side of itbecause the building is hidden and not well seen. Mr. Czech stated that it is a blessing and a curse, because for an event being tucked awayis perfect, but people not seeing it whendriving by makes it difficult. He added that the South Shore Senior Partners, which provide many different things for the SCEC,will be dissolving at the end of 2026because of a lack of volunteers and funding struggles. Part of this analysis has to do with whether the City should take on senior programming. Chair Hirner asked what percentage of the revenue stream the South Shore Senior Partners provide. Mr. Czech shared that the SCEC total revenue was $82,000 last year, and the South Shore Senior Partners pay $800 a month, so $7,200 of the total. B.Parks Capital Improvement Plan Discussion Chair Hirner stated that the Capital Improvement Plan (CIP) for the parks looks very similar to last year. He shared that a lot of work was done last year to get the CIP to where it is. He asked what has come up in the last year in terms of a highcost. He noted the Commission knows about Freeman Park and the tree removal. He asked where the funding would come for the tree removal. Mr. Czech shared that the tree removal will all come out of the parks maintenance budget,which is separate from the capital budget. He added thatsome removal has been done andthere is more tree removal slated for the fall. He stated that, as far as last year, the Master Plan was done to highlight, from Staff’s perspective,the key items that are the priority. In 2027, the Freeman Park playground enhancement is budgeted, and in 2028, the Cathcart Park basketball court and trail repair,as well as the Manor Court tennis court and retaining wall. He stated that the CIP would generally be moved around and reviewed, but at this time Staff’s recommendation is to leave things as planned because, from a Council perspective,they are trying to reduce overall spending. The Commission should consider reviewing the projects and looking for ways to save and stayunder budget. Overall, just being mindful of the projects that the Commission has. Councilmember DiGruttoloshared that the Council would appreciate knowingthe Commission’s thought process when they are evaluating the playground. She noted thinking about what would happen if things were pushed back a year or what reductions in safety would occur. Also, if any alternatives were considered, that will help the Council make more informed decisions. Commissioner Garske asked if there is a capital repairs bucket. He described that as money that is set aside every year, so that things could be done proactivelyinstead of when they need immediate repair. Mr. Czech stated that is eventually the point to where the City wants to get to. Qbhf!6!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 3OF 8 Many things feel like the City is playing catch-up, such as the many playgrounds that need to be replaced in the near future;those would be on a schedule so it was not all needing to be done at the same time. Commissioner Garske asked if the funding was a use-it-or-lose-itin the CIP. Mr. Czech explained that the money stays within the fund. He gave an example of the Freeman Playground North being $350,000; if something is found that can be done less expensive,then the extra money would stay within the fund. Chair Hirner noted that the Commission would have to realignthe playground replacements, because all of the playgrounds were installed at the same timeand are all hitting the end of their life at the same time. If the Commission can figure out how to get all playgrounds on a better schedule,that will make it a lot easier to get what is needednow and in the future. Chair Hirner asked for an overview of what is in the CIP for 2027. Mr. Czech shared the items in the CIP for 2027: Cathcart hockey boards, off-leashdog pilot program, and the resurfacing of the tennis court,which Council approved. He stated that, looking ahead to 2036, Staff added the Cathcart tennis court replacement and resurfacing of the Badger Park basketball court. He shared that he added the SCEC’s CIP in the Agenda Packet as well. The City is going through the analysis,and a facility study was done to look at the SCEC and see what needs to be done for the maintenance of the building. He added that things may need to shift or change depending on the task force outcome and what is desired. Commissioner Bahneman asked if the furnaces were done. Mr. Czech stated one was done last year and more will need to bedone. Chair Hirner shared that the SCEC CIP would not need to be thought about by the Commission at this time. Chair Hirner shared that $350,000 is needed for the Freeman Park North Playground in 2026. He stated that, having looked at the equipment, some of the postsmay be able to be saved if they are recoatedlike was done in Freeman Park South Playground. If the posts are kept, that would mean that the playground is being replaced like-for-like, because the moment a post is pulled to put somewhere else, the post is no longer usable. The Freeman Park North Playground is probably the biggest in the City,and the $350,000 seems to be the estimatedcost to replace it. Commissioner Garske shared that the playground is no longer goodand needs to be replaced. He felt the playground is a safety issue and has many children using it at all times. This playground needs to be a priority. He added that if it can be done less expensively, that is wonderful, but it does need to get done sooner rather than later. He favored leaving Freeman Park North as is. Commissioner Sylvester shared that not enough is known at this time to say if $350,000 is right or wrong for a quote. She added that community input is needed as well. Chair Hirner stated that in 2028, the Cathcart basketball court replacementand the trail repair will need to be done. He stated that the trail is flooded in the winter. He asked if a bituminous trail is put in there when it is flooded and iced in the winter,what would that do to the trail. Mr. Czech shared that it would cause wear and tear, but he is not an asphalt expert. Chair Hirner explained that the Commission should think about that because if a trail will go through there and then it is replaced, the City may want to think about how things are done with the flooding and ice skates being on the trail. Mr. Czech noted that there were comments made about the trail not being usable in the winter months in the Parks Master Plans community input. Qbhf!7!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 4OF 8 Barry Brown, 6050 Burlwood Court, suggested thinking about putting in a natural trail because it may be a nature playground one day anyway,and then ice would not have to be worried about. Chair Hirner shared that the Cathcart Park Playgrounds are set to be replaced in 2029,and he is a proponent of that being taken care of. That park keeps getting pushed, and the equipment lasts longer due to more shade,but some of the equipment is 30 years old. That equipment is considered end of life by the manufacturer. He noted that he did not know how much usage everything gets. Commissioner Sylvester shared that it does get a lot of usage; during the week, many people walkthere. Mr. Czech shared that Cathcart was installed in 1995 with a new swing and tire in 2011. Chair Hirner stated that he is surprised that the swing set has lasted,as there are just skinny posts that are being used for the swings. Councilmember DiGruttolo asked if the playgrounds are the same size in Freeman and Cathcart. Chair Hirnerstated that Cathcart is smaller. Councilmember DiGruttolo asked if the same $350,000 budget was neededfor Cathcart then. Mr. Czech pointed out that Cathcart has the container for the swingset that Freeman does not have. He noted that he does not know the square footage. Councilmember DiGruttolo added that doing those sorts of things may help to even out the numbers every year,and then it is easier to create a budget. Chair Hirner shared that the problem with that is that as soon as the playgrounds start having things done to them,then they need to be finished because of code. He added that now Silverwood could not be done for $250,000 because of the cost of replacing all of the equipment,even though it is smaller. He explained that he would leave the $350,000 and then see what can be done to stay under those numbers and determine what all of the needs are at the park. Councilmember DiGruttolo stated that she worriesthe Parks Commission will not get what it needsfrom the Council because the Council is trying to lower taxesand looking for big cuts. Barry Brown, 6050 Burlwood Court, suggestedthat when Freeman Park North is being done, have them look at Cathcart at the same time to get an idea of the cost and what can fit in the space. Chair Hirner shared that historically, the Commission has looked at catalogs and decided what is wanted in the park,and then those are sent to the vendors to come back with quotesthat will accomplish what is being looked for. Councilmember DiGruttolo shared that the Commission can askthe vendorwhat could be done for $200,000. Commissioner Garske agreed that he would rather pay more than less and that Cathcart is a smaller park and cannot hold as many people, so it does not need the same scale as Freeman. He shared that he has no idea what the cost is. He asked about the natural parks and if that cost would be the same. Mr. Czech explained that the natural play areas are generally more expensive and the long-term maintenance is veryexpensive. He added that it depends,though. Chair Hirner asked if the $350,000 should be left for now. Commissioner Sylvester stated that it makes sense to leave it for now,and more information will come in. That money is not being spent right now, and the Commission can be frugal. Chair Hirner stated that he is leery of changing the number because this was just done at the consultant'ssuggestion. Mr. Czech shared that the CIP is discussed every year,but nothing needs to be decided on. Chair Hirner explained that this is the process the Commission does, putting things on the CIP that might need attention, and that things can change. He noted that the Commission needs to be careful about taking things off because they will eventually need attention. Qbhf!8!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 5OF 8 Chair Hirner asked, in going through the rest of the CIP,what is the Commission thinking. He noted Manor Park and South Shore having large numbers, but otherwise the maintenance numbers are rather low. Commissioner Stern shared that things could be pushed off for a little while, but like what was done with fire trucks going from a 20-year replacement to a 25-year replacement,that drove the cost of things way up by pushing it off just five years. Chair Hirner stated that if things are done on a normal schedule, then things become more viable options. Right now, the City is in the mode thatthe equipment has been out there for so long that things are not salvageable. He added that the Commission will get the recommendations from the vendors about what is salvageable and what is not. Commissioner Sylvester stated that there needs to be a nice balance, as residents do pay a lot of taxes in the City and residentsexpect to have nice parks to be at, so there should be some return on the investment. She noted that the Commission can be responsible with the spending, but there is a nice balance between the two. She noted that the numbers are reasonable placeholders and can always change in the future since this plan was just completed last year. Barry Brown,6050 Burlwood Court, noted that he follows the City’s finances very closely and writesfor Shorewood Citizen Advocate about all the financialsthat go on in the City. He shared that the Finance Director Schmuck replaced the previous finance director,and at that time the Citywas levying approximately $50,000 to $55,000 a year in taxes specifically for the parks. He stated that the last few years it was $100,000 to $150,000,and this coming year it is $350,000. That number will probably not stay at that level, but will stay inthe $100,000 range. The Council is going through things diligently to pay for everything. Chair Hirner pointed out that the numbers are going up and down because the funds need to be rebuilt. He added that it will be important to have sponsorships. The numbers are the estimated cost,but all of the funding mechanisms are in the CIP. C.Freeman Park North Playground Planning Park and Recreation Director Czech reviewed the memo on the Freeman Park North Playground as found in the Agenda Packet. CommissionerBahneman asked why the natural elements would be so much more expensive. Mr. Czech shared that it does depend on the structure, as some can be intricateplay structures. He added that Staff could do some research and find the cost difference. Chair Hirner noted that all of the structural requirements still have to be met. All of the structure is still there with the steelandwood on top of it. He added that he liked something in a particular picture. Chair Hirner asked if some boundaries need to be put on the park before things are asked of the community. If certain things are being shown, and the community is overwhelmingly asking for something that cannot be done, that could be difficult to handle.He pointed out that the answer is wood chips, because that is ADA compliant and is an easy way to maintain the base. Mr. Czech shared that he can change the photos to show other accessible features. Chair Hirner stated that he liked all of the things included. He added that he likes the funky spinners and those sorts of things. In Freeman Park South, there is the beam, which is great. Qbhf!9!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 6OF 8 He pointed out that there are so many things out there that sharing all the options with the community could be difficult. CommissionerGarskestated that giving people’s vision can give an idea of what people are looking for in the parks. He stated that any options that can be given are helpful. He shared that Mr. Czech will be able to change things as needed and that the City will not be able to get everything. Chair Hirner shared that looking at the catalogs wasoverwhelming with all of the options, but also looking at the cost of things was overwhelming as well. Commissioner Sylvester shared that getting people’s opinionsis what is important. She suggested thatthe vision could be done on a piece of paper with crayons. Chair Hirner shared that he liked the dots for community engagement. Commissioner Garske suggested doing a pop-uptable on a specific night when they know many people will be present. He asked if this is something people would be willing to do. He asked for recommendations onwhat not to do. Mr. Czech shared that one city had a playground designed for five-to twelve-year-olds,and many were upset about their child not being included. He added that we shouldbe consciousof what is being put out during engagementand that all age groups are somehow incorporated. He noted that the projects are important, but not everyone will get what they want, so doas much as possible to engage the community. Commissioner Bahneman stated that a pop-up would want to target different age groups. Commissioner Garske suggested that they would be there during periods of time when the park is the most used and are different from the events that go on in the City. That would give a random sample of people. Commissioner Bahneman shared that various days could be done and that would be fun to do. Commissioner Garske stated the Commission needs to be careful about over-committing,especially from Staff’s perspective, but everyone could take different days. Chair Hirner agreed that different days would be needed tobe able to serve all the people that use the park. He pointed out that many whogo to the events at the park are not City residents. He asked what would be done with that. Mr. Czech stated that everyone’s opinion is relevant. When it comes to voting, there may be a specific spot for residents as they would hold more power. Chair Hirner pointed out that the dynamics of the different parks play a role in deciding what will be going on at individual parks. He added that it would be nice to have what Staff would like to see because that would help to focus the conversation for the Commission. Mr. Czech noted that is a great point and added that consulting with the Public Works team is important as well. Getting input on certain features that should be avoided due to maintenance on the equipment. Commissioner Garske asked about delivery and installation and when things would be done. He suggested finding a time close to winter to avoid ground issues and also the park being out of commission to use. Chair Hirner added that things can be planned, but things may be pushed off depending on when equipment shows up or other issues that might happen. He stated that, to save money at Silverwood, staff removed a lot of things fromthe park to get it ready for installation. Chair Hirner asked for catalogs for the Commission so they can be better prepared. D.Safety Camp Preview Qbhf!:!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 7OF 8 Park and Recreation Director Czech previewed the Safety Camp as found in the Agenda Packet. Commissioner Garske commended Staff on going from canceledto waitlist. Commissioner Bahneman asked if Staff need the Commission to volunteer. Mr. Czech stated probably not. They are looking for someone to lead the groups for the whole day. Chair Hirner asked for the information on the volunteer needed,as his son may be able to help. 5.REPORTS / UPDATES A.City Council Councilmember DiGruttolo gave a brief overview of recent Council decisions and actions. She specifically asked about being consciousof the budget. B.Staff Park and Recreation Director Czech reported that Public Works is planning to attend the next meeting to talk about parks and the Bee Safe Report. He shared that the highly requested concrete pad at Eddy Station to connect the south end has been installed, and that a pad has also been put out in front of Eddy Station with a memorial bench that will be going in at that location. He shared that rentals at the SCEC have been picking up, with many alcohol inquiries. Staff has been getting ready for the concert and movie in the park, safety camp, and things with the SCEC. Commissioner Garske stated that he rented the Silverwood Park picnic shelter. He asked if a person canrent the field as well. Mr. Czech noted that some of the parks haverental fees for the fields. Commissioner Garske stated that on the website Silverwood is no cost, but he had tried to rent the space. He suggested adding booking windows for Silverwood. Mr. Czech noted that there is no staffto turn over to the next party, and right now there is also not a high demand for the rentals. Commissioner Garske asked who is up next for the Council reports. Commissioner Sylvester stated she is next. Mr. Czech noted that Commissioner Garske was signed up for a date, but calendar invites were sent out. Commissioner Sylvester asked about the tennis courts at Cathcart and if there is a date that will be done. Mr. Czech stated late August,with the official date to be determined. Commissioner Sylvester asked about the hockey boards and the off-leash dog park. Mr. Czech shared that it will be coming up. Someone is willingto donate paint for the boards. The church across the street is willing to volunteer and help with the boards. He added that it has been put on the back burner but is scheduled for fall. Chair Hirner asked about the gate for the dog park. Mr. Czech stated that Staff is looking into that and will have something for the Commissionto consider soon. Qbhf!21!pg!39 PARK COMMISSION MINUTES TUESDAY,JULY 28, 2026 PAGE 8OF 8 Commissioner Sylvester commented that she noticedin the Shorewood Report that the youth position has been postedfor the Parks Commissioner. Mr. Czech shared that the schools are putting out the information. There have not been any applications yet, but hopefully byfall, because a youth perspective for the park would be great. He also reached out to other cities that have ayouth commissioner to get their perspectives. He shared that the consensus is that attendance can be tough, but it is great to have the youth perspective. Commissioner Bahneman asked what the occupancy is for the event center. Mr. Czech shared that for a wedding event with a space for seating and food,it is best to be around 160. Fire code is 299, but 180 for an event would be very tight. C. Commission No one had any comments. 7.ADJOURN Garskemoved to adjourn the Park Commission Meeting ofJuly 28, 2026at8:30p.m. Bahneman seconded the motion. Motion carried5-0. Qbhf!22!pg!39 Park Commission Item 4.A. Title/Subject:Pollinator Conservation Discussion Meeting Date:August 25, 2026 Prepared By:Mitchell Czech, Park/Rec Director Matt Morreim, Public Works Director Attachments 1.2025 Bee-Safe Annual Progress-City Council Memo Background In April 2026, the City Council approved the City's annual Bee-Safe progress report, reaffirming Shorewood's commitment to supporting pollinator-friendly practices and reducing pesticide use on City-owned properties. The report highlighted several existing efforts, including reduced pesticide applications, manual vegetation management practices, pollinator-friendly tree plantings, and planned updates to the City's Vegetation Management Plan. The report also identified opportunities for future improvements, including education, volunteer engagement, habitat enhancement, and potential participation in the Bee City USA program. During previous discussions, the Park Commission expressed interest in exploring opportunities to increase community awareness, volunteer participation, and pollinator habitat development throughout the city. As staff begins planning future vegetation management, volunteer programming, and educational initiatives, the Commission's direction is requested regarding its desired level of involvement and the City's potential pursuit of Bee City USA certification. Discussion questions for the Park Commission: 1.What pollinator-related outcomes would the Commission like to see achieved over the next three to five years? 2.Should the City prioritize small demonstration gardens, larger naturalized areas, native prairie restoration, or a combination of approaches? 3.Are there specific parks, open spaces, trail corridors, or City properties that may be appropriate for future pollinator habitat projects? 4.What maintenance expectations should accompany future pollinator habitat installations? 5.Is the Commission interested in helping establish a pollinator volunteer program or expanding existing Adopt-a-Garden efforts? 6.What types of educational programs, workshops, garden tours, or community events would be most effective in engaging residents? 7.Are there local organizations, schools, or community groups that should be considered as potential partners? 8.Is the Commission interested in recommending that the City pursue designation as a Bee City USA community? 9.What metrics should the City track to evaluate the success of future pollinator Qbhf!23!pg!39 initiatives? Action Requested Staff is seeking Park Commission feedback regarding how city staff should pursue additional pollinator initiatives and what role the Park Commission, residents, and staff would play in guiding and accomplishing those efforts. Qbhf!24!pg!39 City Council Item 4.C. Title/Subject:2025 Bee-Safe Annual Progress Report Meeting Date:April 13, 2026 Prepared By:Matt Morreim, Public Works Director Mitchell Czech, Park/Rec Director Attachments 1.2025 Bee-Safe Annual Update Background In July 2014, the City passed a Resolution (No.14-066) to become a Bee-Safe City by undertaking the best management practices in the use of plantings and pesticides in public places within the City. In December 2022, the City passed another Resolution (No. 22-135) reaffirming the City's commitment to "Bee-Safe" best management practices. Per Resolution 22-135, the City shall publish a Bee-Safe City Progress Report on an annual basis. Humming For Bees, the organization that developed the Bee-Safe initiative, is no longer in operation. The City has researched other organizations that would be helpful, appropriate and have similar goals of Humming for Bees. The best alternative is Xerxes Society’s Bee City USA. Bee City USA helps unite people to make their communities better for pollinators, in particular native bees, by adding high-quality habitat and reducing pesticides. Shorewood’s 2025 Annual Report is modeled after the Bee City USA annual report. Shorewood is not a Bee City but will look to become one in 2026 if there is support from City leadership and residents. The report highlights steps that were taken in 2025 to promote a pollinator-friendly environment and provides criteria to help evaluate the City's progress in future years. It also details goals the City has for 2026 and beyond to progress the initiative and educate residents. Many of the City's efforts have been routine maintenance with a focus on reducing the use of pesticides in City-owned properties. Currently, the City only uses treatments on rented playing fields. All turf areas have also been aerated and seeded in 2024 and 2025 to promote turf growth over weeds. City staff utilizes manual removal methods in lieu of spray treatments along City-maintained pedestrian facilities. Lastly, City staff attempt to manage the spread of invasive species by timed cutting before the species seed. Staff has created more cost-effective goals for advancing the Bee-Safe initiative in the short term. Community support, dedicated volunteers, and additional funding will be required in future years to achieve more substantial progress. Short-term goals for 2026 include: Hosting or partnering with local organizations to host pollinator conservation events and/or outreach activities. Educational materials published through the City newsletter and website. Development of an updated Vegetation Management Plan. Development of a formal volunteer program that encompasses Adopt-a-Garden, with Qbhf!25!pg!39 potential for expansion. The Park Commission reviewed the 2025 Bee-Safe Annual Report during the March 24, 2026 Park Commission meeting. The Commission discussed their potential involvement with developing more training, educational opportunities, and outreach events that fit within the annual update. Discussion was positive, and the Commission was interested in brainstorming ways to encourage volunteerism and awareness of the Bee-Safe initiative. The recent work on the approved Parks Master Plan outlined an ongoing effort to establish native plantings and pollinator gardens (where appropriate) throughout the City as well. Those efforts will be incorporated into planning for future years. The Commission motioned to recommend approval of the report to the City Council with a unanimous 4-0 vote. Action Requested A motion to approve the 2025 Bee-Safe Annual Progress Report. Super majority vote required. Qbhf!26!pg!39 Shorewood Bee-Safe AnnualProgressReport Per Resolution 22-135, the City shall publish a Bee-Safe City Progress Report on an annual basis. Humming For Bees, the organization that developed the Bee-Safe initiative is no longer in operation. The City has researched other organizations that would be appropriate and be a similar alternative to Humming for Bees. Currently, the best option is Xerxes Society’s Bee City USA.Bee City USA helps unite people to make their communities better for pollinators, in particular native bees, by adding high-quality habitat and reducing pesticides. Shorewood’s 2025 Annual Reportis modeled after the Bee City USA annual report. Shorewood is not a Bee City but will look to become one in 2026 if there is support from city leadership and residents. POLLINATOR HABITAT CREATION AND ENHANCEMENT 1.Please describe pollinator conservation events or outreach activities in your community in 2025, indicating whether yourcityhosted them or not. There were no pollinator conservation volunteer events in 2025. The City looks to host events in 2026 with community support. i.The City intends to create a formal volunteer program in 2026 which could be utilized to garner community support. 2.How many habitat projects did you help to create or enhance in 2025? 1 tree planting project at multiple public parks and city properties. The following pollinator friendly tree species were planted throughout Shorewood: i.Serviceberry, Qty. 11 ii.Oak, Qty. 15 iii.Hackberry, Qty. 10 iv.Hickory (Shagbarck), Qty. 3 v. vi.Black Walknut, Qty. 5 vii.Zestar!Apple, Qty. 3 The city is exploring options in 2026 to coordinate existing gardens that are adopted by residents and creating pollinator friendly habitats in those locations. 3. 13 4. 0 5.How many total square fee of habitat were created or enhanced? Variable due to tree plantings being all around the parks and city property. EDUCATION & OUTREACH 1.Please describe pollinator conservation events or outreach activities in your community in 2025, indicating whether your city hosted them or not. Bee-Safe Annual Progress ReportPage 1of 3 Qbhf!27!pg!39 a.In 2025, the city did not host any pollinator conservation events or outreach activities. At this time, the city does not have an established committeethat focuses on pollinator outreach activities and events.The Bee City USA program recommends that a committee be formed to help complete the city’s goals and commitments as it relates to pollinators. b.The city plans to explore having an established committee with resident, park responsibilities and duties of an established committee. 2.How many pollinator-related events or outreach activities did you host or help with in 2025 (in total)? a.0in 2025. b.pollinator-related event and outreach activities in 2026. 3.How many people attended those events (in total)? a.0 4.How many Bee City USA logo street signs have you installed to date (in total)? a.0, Shorewood is currently not a Bee City USA in 2026. POLICIES & PRACTICES 1.Please describe actions taken to make pest management more pollinator friendly. a.Per the city’s Bee-Safe Resolution, the city has reduced pesticide use in city-owned have been aerated and seeded in 2024 and 2025 to help promote turf growth over weeds city- species by timed cutting before the species seed. 2. business areas? This may include neighborhood- so, please describe. a.is providinginformationto residentsin the city newsletterin the March/April, 2026 newsletter. Additional resident outreach through the city’s newsletter are planned. b.The city would look to explore neighborhood- 3.In your city, are any policy initiatives underway to further protect pollinators, people or waterways from pesticides? a.Not at this time. 4.Did yourcommittee participate in any continuing education on ecologically basedIntegrated Pest Management planning? a.Not in 2025. areexploring educational activities in 2026 in concert with the creation of a committeeand community support. 5.Please check actions you have taken to make pest management practices more pollinator friendly. a.Council support for newvegetation management plan(VMP). A VMP is expected to be completed in 2026. Bee-Safe Annual Progress ReportPage 2of 3 Qbhf!28!pg!39 b.Successful work with turf management contractor to minimize pesticide treatments. 6.Any lessons learned you would like to share? a.Having a contractor that understands the city’s goals is important and helpful for successfully maintaining turf in parks. b.ineradicating unwanted species. Weather can be a species due to maintenance equipment not being able to access certain areas. ADDITIONAL RESOURCES Bee-City USA: https://beecityusa.org/ Shorewood’s Pollinator Conservation Website: https://www.shorewoodmn.gov/381/Pollinator- Conservation Bee-Safe Annual Progress ReportPage 3of 3 Qbhf!29!pg!39 Park Commission Item 4.B. Title/Subject:Parks Unplugged Pumpkin Drop Meeting Date:August 25, 2026 Prepared By:Mitchell Czech, Park/Rec Director Attachments Background The Parks and Recreation Department launched new "pop-up" style programs this year to engage with the community and connect with our parks system. "Parks Unplugged" is a free, quarterly pop-up program that takes place throughout our park system, with one program each quarter. Programs are intended to encourage families and kids to enjoy active, device-free time outdoors. Each event will feature simple, engaging activities designed to spark creativity, movement, and connection in Shorewood's parks. Staff intends to utilize existing parks infrastructure and leverage partnerships to ensure events are held at little to no cost to the City. Staff attempted winter ice skating events and spring tree planting events earlier this year. With limited turnout for these events, staff decided to take a pause from this programming and evaluate options for increased participation in the future. The Shorewood Recycling Committee is planning their annual Pumpkin Drop event that is typically held at South Shore Park in the fall. A brief description of the event is included below. Give Your Pumpkins a Second Life at Shorewood's Pumpkin Drop Don't toss your pumpkins in the trash after Halloween. Bring them to Shorewood's annual Pumpkin Drop event and help turn holiday decorations into valuable compost. The event is organized by Shorewood's Recycling Committee and local volunteers. Collected pumpkins are processed by the City's organics recycling contractor and transformed into nutrient-rich compost rather than ending up in a landfill. In addition to pumpkins, residents can drop off unwanted string lights for recycling and gently used winter coats for donation, making it a great opportunity to reduce waste and support the community. Please remove all candles, paint, glitter, decorations, and other non-compostable materials before dropping off pumpkins. Watch for event details on the City's website and social media channels as Halloween approaches. Together, we can keep valuable materials out of the waste stream and support a more sustainable Shorewood. The Recycling Committee is interested in a potential partnership with the Park Commission to enhance the event for attendees. In 2025, bowling pins were introduced to allow attendees to roll their pumpkins to try and get a strike. If interested, the Park Commission could develop and host an activity at the event, serve light refreshments to attendees, or conduct engagement on upcoming park events. Staff is also open to any ideas the Park Commission may have to take part in the event. Qbhf!2:!pg!39 This years event is tentatively scheduled for November 5 from 4:30pm - 6:30pm. This will be the third year the City is hosting this event, and in years prior about 20 households have participated. Action Requested Staff is requesting feedback on if the Park Commission would like to be involved in the 2026 Pumpkin Drop event at South Shore Park, along with disucssion on ways the Commission could be involved. Qbhf!31!pg!39 Park Commission Item 4.C. Title/Subject:Movie in the Park Preview Meeting Date:August 25, 2026 Prepared By:Mitchell Czech, Park/Rec Director Attachments 1.2026 Movie in the Park Flyer Background The City will host its annual Movie in the Park event on Saturday, September 19, 2026, at Freeman Park. Family-friendly activities will begin at 6:30pm, with the featured movie starting at dusk, approximately 7:00pm. This year, the event has been moved from its traditional late-August Friday evening schedule to a mid-September Saturday. The change is intended to increase attendance by offering a more convenient day for families and allowing the movie to begin earlier in the evening. Because the outdoor projection equipment requires darkness for optimal viewing, a September date provides an earlier dusk and a more family-friendly start time. Staff also coordinated with the City of Excelsior to ensure movie in the park dates and feature films were different this year. New this year, the community had the opportunity to help select the movie. The Park Commission identified four movie options for public voting: A Minecraft Movie, Smurfs, The Super Mario Bros. Movie, and Zootopia 2. An online poll was available on the City website from May 1 through May 23, 2026, generating additional interest and engagement in the event. A total of 42 community members participated in the vote, with Zootopia 2 receiving the most votes and The Super Mario Bros. Movie finishing a close second. Staff are hopeful that the new event date and community-driven movie selection process will help increase attendance and further strengthen community participation in this annual tradition. Action Requested Feedback on the upcoming Movie in the Park event, as well as ideas for activities relating to the movie. Qbhf!32!pg!39 Qbhf!33!pg!39 Park Commission Item 4.D. Title/Subject:SCEC Task Force Update Meeting Date:August 25, 2026 Prepared By:Mitchell Czech, Park/Rec Director Attachments 1.SCEC Task Force Meeting #3 Minutes Background The Shorewood Community & Event Center (SCEC) Task Force continues to meet with ISG as part of the operational analysis focused on identifying practical, financially sustainable strategies to increase facility utilization and improve the cost-recovery of the facility. The task force serves in an advisory capacity, providing community-based perspectives to inform the study and recommendations for the facility's future. The task force held its third meeting on August 12, 2026, where members reviewed community survey results, discussed draft operational scenarios, and provided feedback on future operating scenarios for the facility. A significant portion of the meeting focused on reviewing draft operational scenarios developed by ISG. Task force members discussed the operational implications of the upcoming dissolution of South Shore Senior Partners (SSSP), including the loss of volunteer support that assists with current facility operations and senior programming. The discussion emphasized the continued need for staffing support related to customer service, building oversight, room setup, safety, and technology assistance, regardless of future programming models. The task force also discussed broader themes related to staffing, financial sustainability, and cost recovery. Members generally recognized the importance of balancing staffing investments with increased utilization and revenue generation, while acknowledging that community facilities often require some level of ongoing public investment. Marketing and community awareness were consistently identified as key strategies for increasing facility usage and supporting long-term sustainability. Through the task force meetings, a few key themes have emerged through discussions. A brief summary of those themes include: 1.Facility Marketing & Awareness: Arguably the most consistent theme across members and task force meetings is the marketing and awareness of the SCEC. The task force has identified a significant need for increased and/or stronger marketing of the facility and its various uses. The belief is that simply by increasing marketing, facility utilization should increase significantly. 2.Community Value: A key component to the SCEC operational analysis was to find ways to close the gap between facility revenues and expenses. Task force members recognize the importance of improving financials, but they also discussed the value the facility provides to the community as a whole. A balance of improving financials while Qbhf!34!pg!39 maintaining its purpose as an asset to the community was discussed. 3.Staffing Challenges: Staffing for the SCEC was identified as a challenge to increasing utilization and financials. Three distinct segments of staffing are required for a successful operation, including marketing, sales, and facilities. It was noted that increased activity within the building will have a need for additional staff support. This creates a challenge with the cost recovery process, as with additional utilization comes additional expense. 4.Growth Opportunities: The consensus from the task force was that the SCEC has significant opportunities for growth. The SCEC provides space for a variety of groups of many different sizes. Leveraging partnerships and creating more routine rentals is seen to be an important factor in a successful outcome moving forward. ISG has developed a draft report, and that report has been distributed to the task force for review. The task force will hold their final meeting on Wednesday, August 26 to review the draft recommendations and provide final feedback. The consultant's final report and recommendations are scheduled to be presented to the City Council on September 14, 2026. The report is expected to include recommendations related to facility operations, staffing, programming, marketing, and long-term sustainability strategies for the Shorewood Community & Event Center. Staff will continue to keep the Park Commission informed as the project advances and will share key findings and recommendations following the consultant's presentation to the City Council. Action Requested No action is required. Qbhf!35!pg!39 Meeting Minutes Focus Group Meeting #3 Project Name: Shorewood Community and Event Center Operational Analysis ISG Project Number: 26-34250 th , 2026 Date: August 12 Time: 4 - 6 pm Location: Shorewood Community & Event Center, 5735 Country Club Rd, Shorewood, MN 55331 MEETING ATTENDEES Task Force Members Mitchell CzechCity Staff -Parks and Recreation DirectorPresent mczech@ci.shorewood.mn.us Janet SylvesterPark Commission Liasion Present jsylvester@ci.shorewood.mn.us Tiffany King Local Business Connector tiffany@excelsior-Absent lakeminnetonkachamber.com Tena Brandhorst Senior ProgrammingPresent tena323@aol.com Kelsey VercruysseCurrent Renter/Partner Absent kelseyvercruysse@gmail.com Barry Brown Resident Expert Present barrydbrown58@gmail.com Kim Carlson Youth/Adult Programming Present kim.carlson@minnetonkaschools.org Jeanna Raap Facility Operations Present jeanna.raap@gmail.com Laura McCauleyHospitality & Event Venue Operations Present laura@boomislandbrewing.com Nick RuehlMarket & Business Development Strategist Present nruehl@outlook.com Scott GraulFinance & Cost-Recovery Analyst Present sgraul@sandvoldfg.com ISG Present Claire Roth Project Manager (Planner) Claire.roth@isginc.com Present Jay Lotthammer Parks, Rec, and Facility Programming Jay.Lotthammer@isginc.com MEETING AGENDA Today’s Agenda Marketing Strategy + Renter Profiles Welcome and Introductions Recap last meeting Task Force / Consultant Role Survey Results Review Next Steps Draft Scenario Review Meeting notes are indicated in BLUEtext. Recap Last Meeting Purpose Statement: The Shorewood Community & Event Center (SCEC) Task Force serves in an advisory capacity to provide community based insight and feedback that supports the evaluation of current operations and the development of practical, financially realistic recommendations to increase utilization and revenue at the SCEC. Last meeting, we: Heard updates about senior programming Reviewed facility benchmarking Architecture + Engineering + Environmental + Planning ISGInc.com Qbhf!36!pg!39 MEETING AGENDA Reviewed the schedule for openings & Identified target rental markets brainstormed programming ideas Reviewed the current budget ReviewofSCECSurveyResults The task force reviewed results from the community survey and discussed key findings. Discussion themes included: Facility Amenities and Technology The group discussed survey responses related to facility amenities and noted that technology support can be a challenge for renters and facility users. Members observed that technical issues often arise during meetings, presentations, and events. Discussion included the importance of having staff available to assist renters with technology troubleshooting and preparation. Key discussion points included: Technology support is an important component of the customer experience for renters and event organizers. Staff training and availability may be important to supporting successful rentals and resolving technical issues. Providing opportunities for renters to submit presentation materials in advance may help reduce day-of-event challenges. Programming Interests The task force discussed responses related to future programming opportunities. Members noted that several survey respondents expressed interest in fitness, arts, and cultural programming, which may provide opportunities for multigenerational participation and community engagement. Historic Facility Usage The group noted that many respondents reported visiting the facility prior to 2021 but had not returned recently. Discussion included the potential impacts of the COVID-19 pandemic on participation patterns, particularly among seniors and organized social groups. Members noted that: Participation habits changed significantly during and following the pandemic. Some groups developed alternative meeting locations and routines that may have reduced use of the facility. Re-engaging former users may represent an opportunity for future growth. Marketing and Community Awareness The task force discussed how residents currently learn about facility programs, events, and rental opportunities. Members noted that the Shore Report newsletter, facility signage, and senior-focused newsletters are important communication channels but that facility information may compete with numerous other City communications. Discussion highlighted: The Shore Report remains one of the most effective outreach methods. Senior newsletters are important communication channels for older adults. A dedicated SCEC newsletter could help improve awareness of facility activities and opportunities. The City's communications capacity is limited, requiring careful prioritization of marketing efforts. Architecture + Engineering + Environmental + Planning Page 2 of 4 Qbhf!37!pg!39 MEETING AGENDA DraftOperationalScenarioReviewandDiscussion Jay led the group through the draft operational scenarios developed for the study. Task force members discussed the assumptions, opportunities, and operational challenges associated with each scenario. Scenario 1: Current Staffing / Service Adjustments The group discussed how the forthcoming dissolution of South Shore Senior Partners (SSSP) may impact facility operations and senior programming. Discussion highlighted that while some senior activities are largely self-directed, facility operations still require staffing support for: Building access and oversight. Customer service and welcome desk functions. Questions and assistance for users. Medical emergencies and safety concerns. Room setup and table arrangements. Members noted that when SSSP ceases operations, volunteer support currently provided by the organization will no longer be available. Volunteers constituted the work of approximately 0.5 FTE. Future programming groups would likely need to organize activities independently and reserve facility space through standard rental procedures. Scenario 2: Senior Programming Backfill / Limited Enhancement The group discussed potential approaches for maintaining senior programming following the transition away from the existing SSSP operational model and reviewed assumptions related to replacing key program administration and support functions. Scenario 3: Expanded Hybrid Operations / Programming and Rental Growth The task force discussed operational considerations associated with expanding programming and rental activity that Scenario 3 may offer. Key discussion points included: Additional facility usage will require adequate staffing and operational support. Public Works staff may have limited capacity to assist with facility setup and teardown activities. Increased activity without corresponding revenue growth could place additional strain on operations. Childcare and family-oriented programming may represent a future opportunity for consideration. Other Considerations Staffing, Revenue, and Financial Sustainability Members emphasized that a sustainable operating model would require balancing staffing levels with revenue generation. Discussion themes included: Marketing should be a primary focus for growing facility utilization and revenue. Revenue growth may be necessary before expanding staffing levels. Certain operational functions, including setup and facility support activities, are better suited to paid staff than volunteers. Existing operations currently rely on multiple desk attendants and contracted cleaning services. Cost Recovery and Long-Term Planning The group discussed cost recovery expectations and benchmarking information from comparable facilities. It was noted: Many community facilities require ongoing public investment and do not achieve full cost recovery. Benchmark examples demonstrated a wide range of cost recovery outcomes among comparable facilities. Architecture + Engineering + Environmental + Planning Page 3 of 4 Qbhf!38!pg!39 MEETING AGENDA Future recommendations may benefit from a phased implementation approach that allows the City to build capacity over time. A longer-term roadmap may help guide future staffing, operational, and facility investment decisions. MarketingStrategy The draft marketing strategy was shared with the group; however, time did not allow for discussion of the draft content. Task force members were invited to review the marketing strategic on their own and share any notes with ISG. The drafted marketing actions included: Target Markets & Customer Profiles Market Positioning Branding & Messaging Strategy Marketing Channels & Tactics Partnership-Based Marketing Booking & Customer Experience Task Force + Consultant Role Recap ISG reconfirmed the task force’s role, clarifying how they will summarize task force input in the final report. Review the task force’s role in guiding the analysis and study process, while recognizing that final decisions will be made by the appropriate decision-making bodies Clarify ISG’s role in representing task force feedback in the report, including the need to summarize broader themes and generalize input from the group Detailed meeting minutes may not be included in the report, but that the report will summarize respective meeting goals, discussion topics, and key overall themes Task force members will have an opportunity to review the report and provide feedback Members are welcome to reach out directly if they strongly disagree with any recommendations or the preferred scenario The group indicated comfort with concluding task force meetings once feedback had been provided, provided they were not being asked to make final recommendations on behalf of the City. Next Steps Report development is underway, with a draft anticipated for review early the week of 8/17. An additional task force meeting is tentatively scheduled for August 26, if needed. Final recommendations will be presented to the City Council on September 14. Continue sharing ideas, feedback, and examples with ISG and City staff as report development continues. Architecture + Engineering + Environmental + Planning Page 4 of 4 Qbhf!39!pg!39