022598 CC WS Min
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
WEDNESDA Y, FEBRUARY 25, 1998
MINUTES
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Dahlberg called the meeting to order at 7:10 p.m.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; City Attorney John Dean
Administrator Jim Hurm; Engineer Larry Brown; Planning Director Brad Nielsen
Absent:
Councilmembers Stover and McCarty
B . Review Agenda
The agenda was approved as presented.
2. DISCUSSION ON CONDUCTING POLICY SURVEYS
Mayor Dahlberg stated he is convinced one of the best methodologies in conducting policy surveys
is the agree/disagree approach since it has the tendency to reduce systematic error. He stated the
purpose of the survey would be to measure attitudes and values.
Councilmember O'Neill suggested an every other year survey to be completed using the services of
professionals. Mayor Dahlberg noted his agreement and felt it would be useful to ask residents if
they feel the water policy is unstable. He also suggested ascertaining the community's feelings
relative to policies which are decided on a yearly basis.
Councilmember Garfunkel felt key performance questions should be included .in the survey and
these questions would be included in every survey which is completed in future years.
Administrator Hurm suggested the survey address administrative as well as policy questions. He
also felt the survey needs to tie in with the cycle of the Council so information is available at the
time when the Council is making decisions relative to the priorities to be completed.
Mayor Dahlberg gave an example stating that five different surveys, containing five questions
each, could be sent out to five true random samples of the community which are totally distinct,
and those results could be combined fairly reliably.
Hurm pointed out there is a meeting scheduled for April 6th to discuss this issue further. He
. suggested Decision Resources be invited to this meeting to discuss the survey. Mayor Dahlberg
stated it would be his preference to have the survey ready for use by the end of March. Hurm
stated he will rearrange the work session schedule to address this issue in March.
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CITY COUNCIL WORK SESSION MINUTES
FEBRUARY 25, 1998 - PAGE 2
3.
DISCUSSION AND REVIEW OF 1998-2002 CAPITAL IMPROVEMENT
PROGRAM IMPLEMENTATION
A. REVIEW WATER ORDINANCE AMENDMENT AND POLICY
Engineer Brown reviewed the proposed water ordinance amendment and policy. Hurm noted there
will be two new policies, the new City Code as well as a separate policy which discusses the
current City Code. Brown stated this results in an ordinance and a policy.
Attorney Dean explained a great deal of the ordinance will be eliminated since the Council has
arrived at a concept which does not require many of the existing provisions. Attorney Dean
reviewed the provisions which have been included in the proposed ordinance.
Mayor Dahlberg asked if a property owner currently connected to municipal water would have the
option of drilling a well on their property so long as it is not interconnected to the municipal
system. Planning Director Nielsen confmned the proposed ordinance would permit property
owners to drill wells.
It was noted in section C-3, the wording should be changed to reflect the pressure reducing valves
are to be "purchased" rather than "obtained."
Attorney Dean explained if a 35 percent petition were received by the City, the group would come
before the Council for consideration. If a 100 percent petition were received, there would be no
need for a public hearing and the Council could proceed directly to the feasibility study.
With respect to ordinance amendments, Attorney Dean explained when an ordinance is amended at
a City Council meeting it must be preceded by a publishing of the agenda notifying the public of
the items on the agenda. There is no public notice which is sent to individual property owners.
Hurm inquired whether there could be a requirement for a public hearing. Attorney Dean stated a
provision could be included requiring any amendment to this ordinance be completed at an official
public hearing preceded by a notice. The Council would then need to determine the notice which
will be required.
Mayor Dahlberg suggested this amendment be made to the ordinance. Councilmember Garfunkel
asked what type of notice the Council will require. Hurm suggested ten days prior notice.
Councilmember Garfunkel felt it should be something more. Councilmember O'Neill noted his
agreement. Councilmember O'Neill suggested a mailing, however, Attorney Dean pointed out
mailings can become quite expensive. Councilmember Garfunkel suggested including a mailing in
the City newsletter. Mayor Dahlberg suggested including in the ordinance amendment that the
notice/announcement must appear on the front page of the newsletter as well as being published in
the local newspaper.
Attorney Dean requested the Council review the provision relative to deferred assessments and
advise him of any input they might have on this issue. Councilmember Garfunkel felt this to be an
option which should remain in the ordinance.
With respect to assessments, Engineer Brown explained newly created lots would pay a $10,000
connection charge minus anything which has already been paid as an assessment.
B. REVIEW STREET DESIGN POLICY
Engineer Brown addressed the street design policy. He noted the matter of Strawberry Lane will
be on the upcoming Council agenda. Mayor Dahlberg commented the current intention with regard
to Strawberry Lane is to perform a reclamation with the addition of draintile.
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CITY COUNCIL WORK SESSION MINUTES
FEBRUARY 25, 1998 - PAGE 3
Nielsen reported several residents on Strawberry Lane had requested the addition of barrier curb
given the parking situation near the school. The roadway is narrow and when there is an event at
the school, cars are parked off of the paved area and onto the residents' lawns.
Mayor Dahlberg did not feel there would be support on the Council for curb and gutter at this time.
He suggested sending the residents a letter outlining the plans which have been agreed upon.
Nielsen suggested this may be an appropriate topic for an open forum.
Brown explained there are a number of drainage problems on Strawberry Lane which will be
diminished but not eliminated with the addition of the subsurface drainage. He felt in new
subdivisions it will be necessary to utilize either ditches or curb and gutter to address drainage
problems. Councilmember O'Neill felt this subject would be better addressed when discussing the
stormwater management plan.
Brown pointed out streets without ditches or curb and gutter come at a price. Mayor Dahlberg
stated he would be willing to go to any neighborhood in Shorewood and point out to them that
preserving the look and feel of a neighborhood comes at a cost. He felt confident the residents
would be willing to pay a higher price to retain their neighborhoods. Mayor Dahlberg felt the
additional cost over a period of time is a part of the cost of living in Shorewood.
C. OTHER IMPLEMENTATION POLICIES
There was no further discussion on policy issues.
4. ADJOURNMENT
O'Neill moved, Garfunkel seconded to adjourn the City Council Work Session
Meeting at 9:05 p.m. Motion passed 3/0.
RESPECTFULL Y SUBMITTED,
Cheryl Wallat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
ATTEST:
AYOR
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