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061394 CC Reg Min . . . , CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, JUNE 13, 1994 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING The meeting was called to order by Mayor Brancel at 7:04 p.m. A. Pledge of Allegiance B. Roll Call Present: Mayor Brancel; Councilmembers Benson, Daugherty, Lewis and Stover; Administrator Hurm, City Engineer Dresel, City Attorney Keane, and Planning Director Nielsen. C. Review Agenda Daugherty moved, Benson seconded to approve the agenda for June 13, 1994, amended by adding Agenda Item 2.D. Approval of Corrected May 9, 1994 Council Minutes; moving Consent Agenda Item 3.C. to the Regular Agenda; and adding an Executive Session following adjournment of the Regular Meeting. Motion passed 5/0. 2. APPROVAL OF MINUTES A Board of Review Meeting Minutes - May 11, 1994 Daugherty moved, Lewis seconded to approve the Board of Review Meeting Minutes of May 11, 1994. Motion passed 5/0. B. Reconvened Board of Review Meeting Minutes - May 23, 1994 Daugherty moved, Stover seconded to approved the Reconvened Board of Review Meeting Minutes of May 23, 1994. Motion passed 5/0. C. City Council Regular Meeting and Work Session Minutes - May 23, 1994 Daugherty moved, Lewis seconded to approved the Regular City Council and Work Session Minutes of May 23, 1994. Motion passed 5/0. . . . REGULAR CITY COUNCIL MINUTES June 13, 1994 - PAGE 2 D. Corrected City Council Regular Meeting Minutes - May 9, 1994 Lewis moved, Daugherty seconded to approve the corrected City Council Regular Meeting Minutes of May 9, 1994, page 1, Consent Agenda Item A. Resolution No. 94-40...June 1, 199~-May 31, 1995. Motion passed 5/0. (Correction underlined) 3. CONSENT AGENDA Mayor Brancel read the Consent Agenda for June 13, 1994. Stover moved, Lewis seconded to approve the Consent Agenda and to adopt the Resolutions and Motions therein: A. RESOLUTION NO. 94-46, "A Resolution 'Granting a Temporary Sign Variance to Video Update." (to be removed no later than September 1, 1994). Applicant: Andrew Schmidt. Location: 19465 State Highway 7. B. RESOLUTION NO. 94-47, "A Resolution Granting a Conditional Use Permit for Additional Accessory Space to Greg Karas." Location: 5600 Star Lane. C. MOVED TO REGULAR AGENDA D. RESOLUTION NO. 94-48, "A Resolution Amending the 1994 General Fund Budget." E. RESOLUTION NO. 94-49, "A Resolution Authorizing the Transfer of Funds." F. Motion to Extend Deadline to July 5, 1994-Appeal to Notice to Remove. Applicant: Sandy Hepp. Location: 24950 Amlee Road. Motion passed 5/0. 3. A Motion to Approve a Ri~ht-of-Way Permit-Christmas Lake Road C. Lewis inquired about several aspects of the proposed improvements designed to deter traffic from circumventing a closed portion of Christmas Lake Road on private property (detailed in Nielsen's memoranda dated April 20, 1994 and June 8, 1994). Because the work involves the public right-of-way, a right-of-way permit is required. The improvements, designed by the City in consultation with the affected residents, will be financed by the Christmas Lake Road homeowners association. Letters from Ms. Dawn Christesen and Rick and Susan Dyer, residents on Brand Circle, describe the problems. Lewis expressed concern that the improvements appear to be temporary. In addition, Lewis stated that while he was sympathetic with Ms. Christesen's problem with vehicles driving through her lawn and was not opposed to relief given in this specific instance, there are other areas in the City with cut-through traffic problems to which relief is not allowed and REGULAR CI1Y COUNCIL MINUTES June 13, 1994 - PAGE 3 . approval would set a precedent for granting right-of-way construction. The closed-off portion of Christmas Lake Road is used for emergency purposes and requires access and maintenance in the interests of public safety. During discussion, the history of the closure of the road was reviewed and Councilmember Benson and staff responded to Lewis' questions and concerns. Benson moved, Stover seconded to approve a Right-of-Way Permit-Christmas Lake Road. Motion passed 4/1. Lewis voted nay. 4. PARK - Report by representative A Motion to Approve a Change Order for Silverwood and Freeman Parks Regarding Handicap Accessibility and for Silverwood Park Grading Changes Bruce Chamberlain, project manager, Hoisington Koegler Group Inc., reviewed the purpose of Change Order #1 for the Silverwood Park Improvements and Freeman Park Trail Project (Project No. PK-1-94). The change does not represent an increase in the overall park improvement budget, but is essentially a shift in who performs the work. Additional work, increasing the amount of its contract by $4,838, will be completed by Expert Asphalt Company, the general contractor for the project. Chamberlain described the work which includes transporting soil from Freeman Park and grading to steepen the sliding hill in Silverwood Park and installation of asphalt pads for handicapped access to the play areas in both parks. . Daugherty moved, Benson seconded to approve Change Order #1 for the SilverwoodfFreeman Parks Improvements (Project No. PK-4-94); Contractor: Expert Asphalt Co., Waconia, MN. Motion passed 5/0. 5. PLANNING - Report by representative Commissioner Pisula reported on the actions taken at the Planning Commission's June 7, 1994 meeting. A A Motion to Approve a Final Plat-Mott Addition Lewis moved, Daugherty seconded to adopt RESOLUTION NO. 94-50, "A Resolution Approving the Final Plat of Mott Addition." Applicant: Whitley Mott. Location: Mott Addition. Motion passed 5/0. B. A Motion Authorizing the Placement of a Street Light at the Intersection of Strawberry Lane and Strawberry Circle Daugherty moved, Stover seconded to authorize the placement of a street light at the . intersection of Strawberry Lane and Strawberry Circle. Motion passed 5/0. REGULAR CI1Y COUNCIL MINUTES June 13, 1994 - PAGE 4 . 6. A MOTION TO ADOPT AN ORDINANCE AMENDMENT REGARDING SEWER IN PARK BUILDINGS Hurm directed the Council's attention to the understandings between the Park and Planning Commissions with respect to screening of portable toilets in parks as follows: - Fencings and/or plantings on three sides should be used in the neighborhood parks to effectively screen the facility from the neighborhood. - Funds are not budgeted this year (1994) for screening but will be budgeted so it can be accomplished as soon as possible. _ Regarding Freeman, the large Community park, toilet facilities need to be somewhat visible for park users. In addition, there are not immediately adjacent residential neighbors to provide screening for. Therefore, the extent of screening requirements in Freeman Park is significantly different from the neighborhood parks. . Lewis stated he could not endorse installation of the portable facilities (Satellites) without budgeting funds for accompanying screening. He pointed out that the screening cost (estimated at $200-$500 for fencing and plantings) is relatively small and should be expended to enhance the facility areas. Furthermore, Lewis strongly maintained that sewer service should be installed in the parks. Benson pointed out that while it is eventually intended to install sewer service to the parks, the cost is currently prohibitive based on seasonal use of the facilities. Park Commission Chair Jennifer McCarty added that ideally indoor facilities would be appropriate, however, the cost of running sewer lines, fixtures and attendants to open and close the facilities is not currently justified based on limited seasonal use of the parks. Hurm reported that based on the experience of other communities, vandalism is a problem in the indoor facilities. Nielsen stated the proposed Ordinance allows flexibility since it is not intended to defer installation of park indoor facilities indefinitely. He pointed out the Council retains authority to accelerate budgeting necessary funds for the improvements. Lewis supported prompt installation of screening of the portable facilities, supported accelerated installation of indoor facilities at least in parks where sewer connection is nearby, and generally found the lack of indoor facilities at the City's parks unacceptable. Daugherty moved, Brancel seconded to adopt ORDINANCE NO. 293, "An Ordinance amending Chapter 904 of the Shorewood City Code Relating to Sewer Regulations." Motion passed 4/1. Lewis voted nay. 7. MATTERS FROM THE FLOOR - None. 8. DISCUSSION ON POLICY ISSUES - None. . . . . REGULAR CITY COUNCIL MINUTES June 13, 1994 . PAGE 5 9. ADMINISTRATOR AND STAFF REPORTS A Report on the Chaska Road Traffic Study Keane reported that recent State legislation permits a local government unit to adopt a 25 mph speed limit on segments of roadway 1/4 mile or less without conducting a traffic study. Keane suggested the Council may consider this authority as an option to deal with traffic problems on Chaska Road, if the stretch of Chaska Road at issue fits the limited interpretation of the legislation. B. Engineer's Report on 1994 Bridge Inspection Dresel reported the yearly inspection of the Shady Island Bridge detected 3 rusted steel beams that pose a threat to very heavy traffic. The bridge's sufficiency rating is now low enough to possibly qualify the City for state and/or federal funds to replace the bridge. Dresel recommended actions to keep the bridge safe: 1) post the bridge for a 6-ton axle weight limit immediately; 2) authorize preparation of corrective drawings and obtain construction quotes for an interim fix to the bridge using MSA funds; 3) apply for replacement funding. The Council's consensus was that the Engineer should pursue the safety recommendations and prepare specific courses of action for the Council's consideration. C. Engineer's Report on 1994 Local Drainage Maintenance (LDM) Projects Dresel reported that under the Council's established criteria, 2 drainage concerns meet the criteria for maintenance. With respect to drainage problems along the north side of County Road 19 east of Lawtonka Drive, which is eligible for cost sharing with Hennepin County, Dresel indicated negotiations will continue with the County and definite construction plans and cost estimates will be prepared for the Council's consideration. Dresel reviewed 2 options to address the continuous water flow from building sump pumps along Near Mountain Boulevard. He explained that the preferred option to install drainage pipes will be investigated with the property owners and right of entry and easement needs will be considered. Results of the study will be provided to the Council. 10. MAYOR AND CITY COUNCIL REPORTS Daugherty stated residents in the Sweetwater Circle/Near Mountain area report that a Public Works' project appears to be incomplete. The staff will investigate the matter. 11. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS Mayor Brancel stated the Council will consider employment matters and potential litigation during the Executive Session. " >,. . . . REGULAR CITY COUNCIL MINUTES June 13, 1994 - PAGE 6 Daugherty moved, Benson seconded to adjourn the City Council meeting subject to approval of claims to an Executive Session at 8:00 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Arlene H. Bergfalk Recording Secretary TimeSaver Off Site Secretarial ATTEST: ES C. HURM, CITY ADMINISTRATOR ~~ ROBERT DAUG RTY, ACTING MAYOR