071194 CC Reg Min
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, JULY 11,1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Daugherty at 7:00 p.m.
A.
Pledge of Allegiance
B.
Roll Call
Present:
Acting Mayor Daugherty; Councilmembers Benson and Stover; Administrator
Hurm, City Engineer Dresel, City Attorney Keane, and Planning Director
Nielsen.
Absent:
Mayor Brancel and Councilmember Lewis.
C.
Review Agenda
Benson moved, Stover seconded to approve the agenda for July 11, 1994. Motion passed
3/0.
2. APPROVAL OF MINUTES
City Council Regular Meeting and Work Session Minutes - June 17, 1994
Stover moved, Benson seconded to approve the Regular City Council Meeting and Work
Session Minutes of June 27, 1994. Motion passed 3/0.
3. CONSENT AGENDA
Acting Mayor Daugherty read the Consent Agenda for July 11, 1994.
Benson moved, Stover seconded to approve the Consent Agenda and to adopt the
Resolutions and Motion therein:
A. Motion to Authorize the Appointment of Sue Grahn, 5945 Eureka Road, to the
Position of Part-Time Temporary Election Clerk for the 1994 Election.
B.
RESOLUTION NO. 94-55, "A Resolution Relating to Vacation ofa Portion of Birch
Bluff Road." (Reaffirming Vacation of a Portion of Birch Bluff Road-Near the
Intersection With Eureka Road-Wallace King Property.)
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REGULAR CITY COUNCIL MINUTES
July 11, 1994 - PAGE 2
C.
RESOLUTION NO. 94-56, "A Resolution Approving the Final Plat of Brunner
Addition." Applicant: Bradley Brunner. Location: 25380 Smithtown Road.
Motion passed 3/0.
4. PARK - Report by representative
Park Commission Chair McCarty presented information on the matters before the Council
for consideration and action relating to Park Commission business.
A Consideration of a Motion to Accept a Revised Cathcart Park Plan
McCarty reviewed the changes to the Cathcart Park Plan which reconfigures the ball field
to save trees in the south portion of the park, reduces parking stalls from 39 to 33, moves
the handicapped parking to the southwest corner, and adds a short trail from the parking
lot to the play area.
Benson moved, Stover seconded to approve the revised Cathcart Park plan. Motion passed
3/0.
B.
Consideration of Cathcart Parking - Review Plans and Specifications and Authorize
Advertisement for Bid and Approval of Engineering Agreement.
Dresel directed the Council's attention to the plans and specifications for the revised
Cathcart Park parking area developed in conjunction with Park Consultant Bruce
Chamberlain reflecting the changes described in the revised Plan. Funds for the project are
included in the Capital Improvement Projects budget. Hurm explained relocation of the ball
fields to provide parking within the park will enhance safety. Chamberlain noted that the
existing warming house will be moved.
Benson moved, Daugherty seconded to approve the plans and specifications for the Cathcart
Park parking area as submitted and to authorize advertisement for bids to complete the
project. Motion passed 3/0.
Benson moved, Daugherty seconded to approve the Engineering Design Agreement with
OSM for an amount not to exceed $2,000. Motion passed 3/0.
C. Report on Park Element of Heritage P.U.D. Concept Stage Plan
McCarty reported that at its June 28, 1994 meeting, the Park Commission considered and
recommended that the outlot in the Heritage P.U.D. be retained by the homeowners
association and that the full park dedication fees be applied. She explained the parcel does
not fit into the City's current park expansion program and the Commission preferred to
accept the park fees.
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REGULAR CITY COUNCIL MINUTES
July 11, 1994 - PAGE 3
Stover inquired whether the City may consider controlling the parcel in order to avoid
misuse of it. Nielsen explained that provisions of the Heritage development agreement will
address the matter and will likely place responsibility upon the homeowners association.
D. Consideration of Asphalting a Portion of Freeman Park Road
- Motion to Adopt a Resolution Amending the Park Capital Improvement Program
and Budget
McCarty stated that asp halting a portion of Freeman Park Road will help eliminate the dust
problem in the area. Benson described the section to be asphalted and indicated it is the
most heavily traveled. Hurm explained that Stage 1 asp halting leaves some graveled roads
to the ball fields until the configuration of the area is determined, however, completion is
anticipated in the future. He stated funds for this current project, which is considered a
priority because of the dust problem, are available in the Park Fund.
Benson moved, Stover seconded to adopt "RESOLUTION NO. 94-57, "A Resolution Making
Capital Budget Amendments." (Adding $20,000 to the Park Fund for Freeman Park
Roadway Asphalting.) Motion passed 3/0.
- Motion Awarding a Contract to the Low Quote to Asphalt a Portion of Freeman
Park Road .
McCarty stated $20,000 is budgeted for the asphalt project and the low quote received is
$17,000. Hurm added that the bid covers 1440 feet and a Change Order covers an
extension of 180 feet of asphalt up to the north parking lot. Benson mentioned that the
estimated cost of a complete asphalting project at Freeman Park including curbs and gutters,
etc. is $200,000.
Benson moved, Stover seconded to award the contract for paving 1,440 feet of Freeman
Park roadway to the low quote, Midwest Asphalt Corporation for $17,000, and to authorize
a Change Order, in an amount not to exceed $3,000, to add approximately 180 feet of
asphalt up to the north parking lot. Motion passed 3/0.
E. Consideration of Recommendations for Appointments to the Shorewood Parks
Foundation Board
McCarty directed attention to the list of individuals, representing various Park users,
recommended for appointment by the Council to the Shorewood Parks Foundation Board
of Directors. The City Administrator and a Council Member (Benson) will serve as
nonvoting members on a yearly basis.
Stover moved, Benson seconded to adopt RESOLUTION NO. 94-58, "A Resolution Making
Appointments to the Shorewood Parks Foundation Board of Directors." (Effective July 11,
1994.) Motion passed 3/0.
REGULAR CI1Y COUNCIL MINUTES
July 11, 1994 - PAGE 4
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5.
PLANNING - Report by Representative
Commissioner Malam reported on the actions taken by the Commission at its July 5, 1994
meeting.
6. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION APPROVING
PRELIMINARY PLANS FOR CHRISTMAS LAKE ROAD INTERSECTION
PROJECT
Nielsen reported that the Minnesota Department of Transportation (MNDOT) has referred
new plans for the reconstruction of the intersection at Christmas Lake Road and Highway
7 to the City for review and approval. The plans are essentially the same on the Shorewood
side of the Highway as a plan previously approved by the City some time ago, but was not
approved by the City of Greenwood. The intersection is considered one of the most
hazardous in this MNDOT district. The plan includes detaching the service road on the
south side, moving the intersection over a bit, creating left turn lanes and closing off the
right-on, right-off roads existing before Radisson Road on the Shorewood side. A cul-de-sac
is proposed for construction at the end of the Radisson entrance. Staff suggestions include:
installation of a cross walk at the intersection; connection of the existing catch basin at the
south side of the Radisson cut-off to the highway storm system; and consideration of a
flashing warning light to enhance safety since the plan does not straighten the highway and
the site distances coming from the east are not increased.
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Dresel introduced Tom Keefe and Mike Lindeborg representing the Waters Edge office of
MNDOT. Mr. Keefe reported that the City of Greenwood has approved the current plan.
During discussion, Benson expressed concern regarding the safety issues with respect to the
site lines. He referred to an existing building located on the right-of-way on the north side
and objected to the fact that most of the reconstruction involves Shorewood property. He
indicated the plan does not significantly improve overall safety at the intersection; therefore
he is not prepared to act on the current plan. Benson suggested that additional study be
conducted with Greenwood and Excelsior including a traffic count at the intersection to
determine an equitable sharing of reconstruction requirements.
Mr. Keefe stated the current plan does make the intersection safer, but acknowledged it is
not an optimum plan. He pointed out that earlier layouts approved by Shorewood have not
been approved by Greenwood and indicated that while it has been difficult to reach this
point, the plan does take more from Shorewood than from Greenwood. Keefe was not
optimistic with respect to obtaining additional concessions from Greenwood. He requested
the. Council's approval of the plan in order that the project may proceed.
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At Daugherty's request, Keefe described a design for the intersection without any
restrictions. Such a design would straighten the curves, provide better site lines, stacking
distance, more separation between the frontage road and the main highway, closure of
entrances, and wider roads to include medians. Keefe stated the current plan is acceptable
REGULAR CIlY COUNCIL MINUTES
July 11, 1994 - PAGE 5
. ' in terms of other intersection improvements being made on Highway 7 and would serve the
area well for more than the next five years. Stover described concerns regarding the specific
site lines and stated that improvement of that aspect is as important as inclusion of turn
lanes. In response to Stover's question, Keefe described the land owned by MNDOT.
Daugherty agreed that the site line issue from all directions is very important and suggested
that more study be conducted to develop further improvements. He stated the City does
not wish to delay the project nor does it want to jeopardize the funds available for its
completion, but requested the MNDOT representatives to re-address the site line issue.
Keefe indicated he could do so within two weeks, but that subsequent approvals of another
plan would delay the project.
Dresel indicated that the turn lanes in the current plan improve the intersection and that
this plan is quite similar to one approved by Shorewood previously. Nielsen stated that
reduction of the speed limit could improve safety. Keefe stated that posted limits generally
reflect the existing traffic speeds.
Following discussion, the Council requested MNDOT to consider further improvement of
the site lines to increase safety relative to the overall project. Keefe agreed to do so and
report back to the Council in two weeks.
7.
A MOTION TO ACCEPT A BID FOR THE OLD MARKET ROAD TRAIL
PROJECT AND AWARD THE CONTRACT
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Dresel reported that only one bid was received for the trail project, recommended rejection
of that bid, and suggested the project be re-bid. The Councilmembers agreed and urged the
Engineer to pursue reasonable bids to assure that the project is completed before winter.
Benson moved, Stover seconded to reject the bid for $55,714.00, received from Advanced
Concrete, Inc., for the Old Market Road Trail project, and directed the City Engineer to
re-bid the project within the next 30 days for completion of the project during Fall 1994.
Motion passed 3/0.
8. CONSIDERATION OF A MOTION TO APPROVE A WATER SYSTEM ANALYSIS
PROPOSAL
Dresel stated connections and extensions to the City's water system have been allowed based
upon engineering judgment. Because the system is reaching its capacity, Dresel proposes
that the water system be computerized so that decisions can be made through computerized
analysis of the feasibility of further connections/extensions. The estimated cost of the
proposal is $10,000.
Acknowledging the absence of Mayor Brancel and Councilmember Lewis, the Council
agreed to schedule a work session at its next meeting to discuss this issue and other water-
related matters.
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REGULAR CIlY COUNCIL MINUTES
July 11, 1994 - PAGE 6
9.
INADVERTENTLY OMITTED IN DEVELOPMENT OF THIS AGENDA.
10. MATTERS FROM THE FLOOR - None.
11. DISCUSSION ON POLICY ISSUES - None.
12. ADMINISTRATOR AND STAFF REPORTS
Engineer's Report on Seasons' Area Drainage
Dresel referred to his letter dated June 23, 1994 regarding the Footprint Lake drainage
system. The report was prepared in response to issues with respect to the Season's
Townhome Development raised by a resident. In addition, Dresel's report addresses other
issues raised in the past. Dresel responded to questions during brief discussion.
13. MAYOR AND CITY COUNCIL REPORTS
Stover inquired about mosquito control when new holding ponds are established. Dresel
indicated such a program would be within the Council's authority. Stover referred to a
letter received from the Excelsior Postal Service notifying residents that it is illegal for
anyone other than a postal carrier to take mail from individual postboxes. This letter was
prompted by recent complaints of mail theft and Stover suggested this may explain recent
incidents of the City's nonreceipt of mail from residents. Daugherty requested the staff to
provide information on emergency response time during the past two months in Shorewood.
14. ADJOURN SUBJECT TO APPROVAL OF CLAIMS
Benson moved, Stover seconded to adjourn the City Council meeting subject to approval
of claims at 8:20 p.m. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
~~ l1;
ROB DAUG~RTY, ACTING MAYOR
VVVV\
, CIlY ADMINISTRATOR