03-029CITY OF SHOREWOOD
RESOLUTION NO.03- 029
A RESOLUTION ACCEPTING THE PROPOSAL FOR
PROFESSIONAL ENGINEERING SERVICES AND ORDERING
PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR
TRAFFIC SIGNAL LED CONVERSION
WHEREAS, the 2003-2007 Capital Improvement Program identifies the need to
convert the signals from incandescent lighting to Light Emitting Diode fixtures at the
intersections of Trunk Highway 7 with Vinehill Road, Old Market Road, and Covington
Road; and
WHEREAS, WSB and Associates, Inc has submitted a proposal to provide
Professional Engineering Services for the preparation of project Plans, Specifications,
Engineering Estimate, and to provide Construction observation; and
WHEREAS, the Director of Public Works has reviewed said proposal for
Engineering Services and found it to be in order.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood,
Minnesota:
• That the proposed improvement be referred to WSB Associates, Inc. for
preparation of Project Plans, Specifications, and Construction Estimates in
accordance with the proposal submitted and attached hereto as 'Exhibit A."
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of April, 2003.
ATTEST:
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WOODY LOVE, MAYOR
ADMINISTRATOR
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Suite 300
WSB
Minneapolis, MN 55422
763-541-4800
& Associates, Inc.
March 4, 2003
Mr. Larry Brown, P.E.
Public Works Director/City Engineer
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
Re: Traffic Signal LED Conversion Proposal
WSB Proposal No. 0021-030
Dear Mr. Brown:
WSB & Associates, Inc. (WSB) is pleased to submit this proposal for the design and
construction services for the conversion of all traffic signal indicators to Light Emitting
Diode (LED) indicators in the City of Shorewood. As you requested, we have developed
the attached Scope of Services, Cost Estimate, and Schedule for this project.
Our project team will be led by Mr. Chuck Rickart, P.E., P.T.O.E. He will serve as
Project Manager and coordinate all activities with the City. Mr. David E. Hutton, P.E.
will serve as Project Principal for the project.
Thank you for consideration of WSB for these professional engineering services. We
look forward to working with you on this project and other projects in the future. If you
have any questions or require any additional information, please do not hesitate to give
Chuck Rickart or myself a call.
Sincerely,
WSB & Associates, Inc.
David E. Hutton, P.E.
Project Principal
0 Enclosure
Chuck Rickart, P.E., P.T.O.E.
Project Manager
CACC REports\Current CC Items\030403-lb LED Proposal.doc
PROPOSAL TO PROVIDE ENGINEERING SERVICES
• FOR
DESIGN AND CONSTRUCTION
TRAFFIC SIGNAL LED CONVERSION
CITY OF SHOREWOOD
WSB proposes to provide the following services to the City of Shorewood for the
preparation of design plans and construction administration for the conversion of all
traffic signal indicators in the City to LED indications. It is assumed that State Aid
Funding will be used for this project.
DETAIL DESIGN
A. Data Collection
This task will involve collecting as -built traffic signal plans for all the systems
within the City of Shorewood. These will include the following intersections:
TH 7 at Old Market Road
TH 7 at Christmas Lake Road
TH 7 at CSAH 19
B. Detail Design
A set of Detail Design Plans indicating the location and process for installation of
the LED units will be prepared. A set of Special Provisions outlining the
40 equipment specifications will be developed for inclusion in the Bid Proposal. The
plans and specifications will be submitted to Mn/DOT State Aid for revision and
approval.
C. Preparation of Bid Documents
WSB will prepare all Bid Documents for distribution to contractors as required. It
is assumed that the total project construction cost will be less than $50,000.
Therefore, formal bidding process will not be used and quotes will be received
from a minimum of 3 Contractors.
D. Meetings
Up to three meetings will be held as part of the detailed design phase of the
project. These meetings will include one meeting with the Mn/DOT Traffic
Signal Section and up two meetings with the City of Shorewood Staff.
CONSTRUCTION SERVICES
A. Preconstruction Conference
A Preconstruction Conference will be held with the successful Contractor. This
will include representatives from the City of Shorewood, Mn/DOT, and Hennepin
County. WSB & Associates, Inc. will coordinate the meetings including sending
• meeting notice.
CACC REports\Current CC Items\030403-lb LED Proposal.doc
• B. Construction Observation
WSB will provide Construction Observation for the installation of the LED units.
This will include review of shop drawings and coordination with the Contractor
on construction activities.
•
C. Final Inspection
WSB will coordinate with the Contractor, Mn/DOT, and Hennepin County a final
inspection of the LED systems and verification of correct operation.
FEE
The total estimated fee for the design and construction is as follows:
1. Detail Design/Specifications..................................................................... $2,800.00
2. Construction Services................................................................................
TotalCost............................................................................................................. $5,200.00
SCHEDULE
The Detail Design will be completed and submitted to Mn/DOT within four weeks after
receiving authorization to proceed following Mn/DOT approval, quotes will be requested
within two (2) weeks. The construction of the LED systems will be completed during the
spring/summer of 2003.
I hereby authorize WSB & Associates, Inc. to provide the services as described above.
Larry Brown, P.E., Public Works Director Date
City of Shorewood
CACC REports\Current CC Items\030403-lb LED Proposal.doc