02-051• CITY OF SHOREWOOD
RESOLUTION NO.02- 051
A RESOLUTION SUPPORTING THE CONSTRUCTION OF FACILITIES
FOR THE EXCELSIOR FIRE DISTRICT
AND FOR THE SOUTH LAKE MINNETONKA POLICE DEPARTMENT
WHEREAS, the City of Shorewood is a member city of both the Excelsior Fire District
(EFD) and South Lake Minnetonka Police Department (SLMPD); and
WHEREAS, the EFD and the SLMPD member cities have taken actions to make possible
the planning of two fire stations for the EFD and a new police station, integrated with the fire station
at 24140 Smithtown Road, for the SLMPD; and
WHEREAS, the EFD and the SLMPD, as well as the Shorewood Economic Development
Authority, have engaged the services of competent professionals to plan these facilities; and
WHEREAS, the Board of the Excelsior Fire District and the Coordinating Committee of the
South Lake Minnetonka Police Department considered a proposal for the facilities presented to them
at a joint meeting on April 27, 2002; and
• WHEREAS, on April 27, 2002, these governing boards endorsed the proposal, with the
proviso that planning continue with all efforts made to reduce the estimated project cost of
$12,365,000, and directed that the proposal be forwarded to the councils of their member cities for
feedback and direction; and
WHEREAS, the councils of the member cities met jointly on May 1, 2002, to become more
fully informed about the project; and
WHEREAS, the Council of the City of Shorewood has since been briefed by appropriate
staff regarding the planning and financing for the facilities, and has had further discussion about the
need for the facilities and any concerns with the project; and
WHEREAS, the joint powers agreement for the SLMPD, as amended in February 2002,
requires that each member City Council "... must approve the terms of the leasing arrangements and
the construction contract having been fully advised of the financing and underlying costs of the
project prior to the [Coordinating] Committee making any binding commitments related to financing
or construction of the facility."; and
WHEREAS, the City Council believes that responsible and appropriate deliberations have
been conducted regarding the project, and that it is in the interest of the South Lake Minnetonka
community as well as the City of Shorewood that necessary action be taken to begin construction of
• the public safety facilities as soon as possible;
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Shorewood, that:
1) We endorse the facilities as proposed for the Excelsior Fire District on April 27, 2002.
• 2) We expect that the cost of the facilities as proposed not exceed $7,120,000, and that
costs in excess of this amount will require express approval of this Council.
3) We endorse the facilities as proposed for the South Lake Minnetonka Police
Department on April 27, 2002.
4) We expect that the cost of the facilities as proposed not exceed $5,245,000, and that
costs in excess of this amount will require express approval of this Council.
Additionally, we reaffirm our understanding regarding this Council's rights under the
SLMPD joint powers agreement as amended in February 2002.
5) We expect that, in any event, the combined cost of the facilities will not exceed
$12,365,000, and that costs in excess of this amount will require express approval of
this Council.
6) We wholeheartedly agree with the direction by the Board of the Excelsior Fire District
and the Coordinating Committee of the South Lake Minnetonka Police Department
that all reasonable efforts be made to reduce the anticipated cost of the project during
the continued development of plans.
7) We recognize the need for the member cities of the SLMPD to give their approval to
proceed with the design and calling for bids to construct a police station based on
• information that is not available at the present time. At the present time, however, a
firm commitment is needed from each of the member cities about the likelihood of
their approval. The Council of the City of Shorewood hereby states that it is likely to
approve the police facility based on the conditions endorsed above.
8) We underscore the need to serve the residents, businesses, and visitors of the South
Lake Minnetonka Community and the City of Shorewood with high quality public
safety services and facilities, and the importance of providing new facilities for our
public safety organizations as promptly as possible.
ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREW ° D this 10`h day of June 2002.
WOODY LbVE, MAYOR
ATTEST: