98-033
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CITY OF SHOREWOOD
RESOLUTION NO. 98-033
A RESOLUTION ACCEPTING THE PROPOSAL FOR
PROFESSIONAL ENGINEERING SERIVCES AND ORDERING
PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR
THE INSTALLATION OF EMERGENCY VEHICLE PREEMPTION DEVICES
WHEREAS, the City of Shorewood has indicated in the 1998 - 2002 Capital
Improvement Program that the addition of Emergency Vehicle Preemption (EVP) devices are
desirable at the intersections of County State Aid Highway 19 and Old Market Road with
State Trunk Highway 7; and
WHEREAS, WSB and Associates, Inc has submitted a proposal to provide
Professional Engineering Services for said Improvement and found to be acceptable to the
City Council of the City of Shorewood;
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood,
Minnesota:
That the proposed improvement be referred to WSB Associates, Inc. for preparation
of Project Plans, Specifications, and Construction Estimates in accordance with the
proposal submitted and attached hereto as "Exhibit A."
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
27th day of April, 1998.
ArrEST:
Apr-22-9S 02:24P
P.04
Scope of Services
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Task 1 - Preliminary Design
This cask will involved the review of the eXIstmg signal systetllS to detennine the
requirements for the installation of and Emergency Vehicle System. It is assumed that the
City will provide base mapping of~he existing signal system at TH 7 and Old r..1arket Road
in an electronic format. As built plans will be digiti7ed forthe TH 7 at CSAli 19 intersection
layout and wiring diagram. A preliminary design plan will then be completed indication
additional hardware and wiring requiremellts. These plans will be reviewed by the City and
~fn/DOT State Aid tor compliance.
Task'] - Final Design
A. Final EVP Design: following comments lonn the City and Mn/DOT on the
preliminary designs, a final designs will be completed incorporating all comments.
The design of the EVP Systems will be in confomlance with all applicable state <.uld
local electrical codes, Federal and State Manuals on Unifl.:mn Traffic Control Devices
GvfUTCD) and Minnesota Dcparnnent or Transportation (}An/DOT) State Aid
Standards.
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B. Bid Proposal: WSB ...vill provide a set of EVP ::.-pccial provisions (Division SS_ for
review by the City of Shorewood and Mn/DOT. Foilowing approval of the spec1al
provisions, WSB wiil assemble the bid proposal including City furnished Division S.
15 sets of the bid proposal will be prepared.
C. Plan Approval: WSB ",,;11 assist the city in obtaining plan approval from MnlDOT.
D. i"feetingslCoordilration: Two meetings will be held, one with the City of Shore wood
Staff to review the plan and obtain comments on the tinal designs, the second meeting
will be a coordination meeting with Mn/DOT to discuss the project.
Task 3 - Construction Services
A. Preconstruction Conference: WSB will assist the City in a prceonsuuction conference
with representatives from the successful bidder and utility companies. It is assunlcd
that the City of Shorewood will take the lead and send out the notices for this
conference.
B. Shop Drenving Review: Al shop drawing from the Contractor will be submitted
through the City and reviewed by WSB to determine their adequacy prior to ordering
of equipment
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C. Construction Inspect/olt: WSB will assist che City as needed with the day-to-day
inspection of the EVP improvements.
City of Shore wood
Exhibit A . St;:opt! of Servic/!S . Pfafll
........ ",U _u~_J I\I~ J1?11 O!I
Exhibit A
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C OlnpensatiOll / Schedule
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Estimated CQst
Bascd on the scope of services, as outlined in Exhibit A the cost to provide such services will be as
follows:
Task 1 Preliminarv Plans (Ilourlv - not-eo-ex.cud) .............................. $2,000.
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Task 2 Final Signal Plans / Specifications rllourly - not-eo-exceed) ................. 52,700.
Task 3 ConstructIOn Services (Hour(); - /6 Hours at $83.50/hour) . . . . . . . . . . . . . . . . . .. $/336.
Total Cost ...........,....10....'..................................... S6.,036.
A 1998 Fee Schedule is attached.
Schedule
\VSB will deliver a final set ofpians and speci.fications to the City o[Shorewood within the frame
. required by the City. This time schedule is assuming no unusual circumstances are encountered.
)l'otice to proceed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 27, 1998
Meetings with City ........................................... Week of May 4, 1998
Preliminary design submittal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. May 18, 1998
Meeting with City to review preliminary desil;,Tfl . . . . . . . . . . . . . . . . . . . . Week of May 18, 1998
Final design and specification submittal .................................. June 1. 1998
Meeting with CIty to review tinal design .......................... Week of June 8. 1998
J\tlnlDOT Review and Approval. . . . . . . . . . . . . . . . . . . . . . June 15, 1998 through June 26, 1998
City Council Approves Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. June 29, 1998
Ad for bid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 5 through July 24, 1998
Open bids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 28, 1998
A\vard ......................................................... August 10, 1998
Construction. .,. . . . . . . . .. . . . . . . . . . .... . . . . August 15, 1998 through September 15, 1998
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City oIS}znr~wooci
Exhibit I3 - Compensation / Schedule. Plan 2
WSR ProPQ~'(11 028.98