98-029
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CITY OF SHOREWOOD
RESOLUTION NO. 98~29
A RESOLUTION ACCEPTING THE PROPOSAL FOR
PROFESSIONAL ENGINEERING SERIVCES AND ORDERING
PREPARA TION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR
THE INSTALLATION OF A TRAFFIC SIGNAL AT COUNTY ROAD 19 AND
COUNTRY CLUB ROAD
WHEREAS, the City of Shorewood has petitioned Hennepin County for the
installation of a traffic signal at the intersection of County State Aid Highway 19 and Country
Club Road; and
WHEREAS, Hennepin County has conducted a preliminary study and has determined
the need for said traffic signal; and
WHEREAS, WSB and Associates, Inc has submitted a proposal to provide
Professional Engineering Services for said project and found to be acceptable to the City
Council of the City of Shorewood;
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood,
Minnesota:
That the proposed improvement be referred to WSB Associates, Inc. for preparation
of Project Plans, Specifications, and Construction Estimates in accordance with the
proposal submitted and attached hereto as "Exhibit A."
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
13th day of April, 1998.
A TIEST:
'ProjectiVo. 3: CSAH 19atSmithtownRd/CountryClubDrivelntersectionlmprovements
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Task 1 - Traffic Study
A traffic study will be completed that will address the needs and requirements for safe
and efficient intersection operation. This will include the analysis of turning traffic,
accident data, traffic flow on adjacent roadways, and the intersection capacity and Level
of Service. The results of this task will be a report outlining the intersection
requirements and what safety improvements should be considered at this intersection.
Task 2 - Traffic Signal Justification Report
A Traffic Signal Justification Report will be prepared which outlines the requirements
for a traffic signal installation. This report will be prepared in a format suitable for
submission to Hennepin County and Mn/DOT State Aid.
Task 3 - Preliminary Intersection Concept Design
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A Preliminary Intersection Concept Design will be completed that will document the
recommended safety improvements (Task 1) and their impact to adjacent businesses.
It is assumed that up to one (1) day of survey time will be required to provide enough
data to develop a Concept Plan. This plan will be in a form detailed enough to
determine right-of-way needs and begin initial conversations with adjacent businesses
and the City. A preliminary construction cost estimate will be prepared. This plan will
be reviewed with Hennepin County for inclusion in their 1999 Capital Improvement
Program.
Task 4 - Roadway Design
A. Preliminary Design: A preliminary intersection design will be completed for the
proposed roadway improvements including anticipating striping and lane
configurations.
B. Final Design: This task will include developing final construction plans for the
required roadway improvements. This will include any detail sheets required,
layout sheets, including profiles and applicable cross sections, as well as
pavement section design. (It is assumed that WSB will rely on existing soils
information. If soils information is required, it will be performed as an extra
service).
C Special Provisions: A set of special prOVIsIons addressing all required
improvements will be completed in a format consistent with the City of
Shorewood requirements. The bid proposal will be prepared as a part of this
phase, including incorporating the city-designed sheets and specifications.
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City of Shorewood
Exhibit A - Scope of Services - Plan 3
WSB Proposal 028.98
Exhibit
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D.
Cost Estimate: A detailed cost estimate will be developed, based on Hennepin
County Funding Guidelines, addressing all items included in the intersection
improvement.
E.
Ji/eetings: It is assumed that up to four meetings will be held as part of this
task. These meetings will be held in conjunction with the meetings as outlined
in the traffic signal design task (Task 3).
Task 5 - Traffic Signal Designs
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A. Preliminary Signal Design: A preliminary traffic signal design will be
developed by WSB & Associates, Inc to accommodate the proposed roadway
intersection configuration. The preliminary plan will include the location of the
source of power, all poles and control equipment. This plan will be reviewed
with the City of Shorewood and Mn/DOT.
B.
Final Signal Design: Following comments from the City and Mn/DOT on the
preliminary design, a final design will be completed. Design of traffic signals
will be in conformance with all applicable state and local electrical codes, the
Federal and State Manuals on Uniform Traffic Control Devices (NfUTCD) and
Minnesota Department of Transportation (Mn/DOT) State Aid Standards. The
fmal design will include; all applicable detail sheets, intersection layout and
wiring diagram. The final plans will also include provisions for a future
Emergency Vehicle Preemption (EVP) system and any required mast arm
SIgnIng.
C Special Provisions; A set of special provisions will be developed for the traffic
signal system and mast arm signing. These special provisions will be based on
Hennepin County standards specifications. These special provisions will be
incorporated into the bid proposal prepared for the project.
D. Cost Estimate: An estimate of cost for the signal system components will be
developed as a part of the total project estimate of cost.
E. Meetings For The Traffic Signal System: It is anticipated that four (4)
meetings will be held as part of the preliminary design. One meeting will be
held with the local power company to determine the location and routing of the
source of power for the intersection. Two meetings will be held with the City,
one following !he preliminary design to review the intersection layout and
addressing any concerns with the traffic signal system. The second meeting will
be held following the final plans. One meeting will be held with Hennepin
County to review the plans and assure all items that may be of concern to them
have been addressed.
City of Shore wood
Exhibit A - Scope of Services - Plan 3
WSB Proposal 028.98
Page -
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. Task 6 - Preconstruction Services
A.
Final Plans and Specifications: WSB will develop and distribute the plans and
specifications to prospective bidders. WSB will charge for the bid proposals as
payment for printing changes. The City and appropriate agencies will not be
charged.
B. Hennepin County and State Approvals: WSB will submit this project to
Hennepin County and Mn/DOT for review and approval. Any comments made
by Hennepin County and Mn/DOT will be addressed and their approvals will be
obtained.
C. Shop Drawing Review: All shop drawings from the manufacturers and
contractor will be submitted through the City and reviewed by WSB to determine
their adequacy prior to ordering of equipment.
D. Contract A ward: WSB will review the bids received by the City and make a
recommendation to the City as to their adequacy and make a recommendation
of an award of the contract.
Task 7 - Mn/DOT Coordination
As discussed in the traffic signal design and roadway design tasks coordination with
Hennepin County and Mn/DOT will occur throughout the design process. In addition
to this, we will assist the City on obtaining and executing the cooperative agreements
for the intersection improvements.
Task 8 - Construction Services
A. Construction Staking: WSB personnel will be available for construction staking
services. Our survey crew would locate all components of the traffic signal
system in addition to the roadway improvements necessary. This work would
be completed on an hourly basis.
B. Construction Inspection Services: WSB would assist the City in whatever level
of construction services they would require. This would include either day-to-
day inspection or an as-needed service during critical portions of the contract.
City of Shore wood
Exhibit A - Scope ofSer\"ices - Plan 3
WSB Proposal 028.98
, Project No.3: CSAH 19 at Smithtown RdlCollntry Club Drive Intersection Improvements
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Estimated Cost
Based on the scope of services, as outlined in Exhibit A the cost to provide such services will be as
follows:
Task 1 Traffic Study (Hourly - not-to-exceed) .................................. $5,000.
Task 2 Signal Justification Report (Hourly - not-fo-exceed) ....................... $1,750.
Task 3 Preliminary Concept Design (Hourly - not-fo-exceed) ............ . . . . . . . . . . $3,000.
Task 4 Roadway Design (6% of Actual Construction Costs) ...................... $7,200.
Task 5 Traffic Signal Design (6% of Actual Construction Costs) ................... $7,200.
Task 5 MnlDOT Coordination (Hourly - not-fo-exceed) . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,500.
Task 6 Preconstruction Services (Hourly - not-fo-exceed) ......................... $2,000.
Task 7 Hennepin County Coordination (Hourly - not-to-exceed) ................... $1,500.
Task 8 Construction Services (7% of Actual Construction Costs) .................. $15,400.
Total Cost ................................................. $44,550.
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A 1998 fee Schedule is attached.
Schedule
WSB will deliver a final set of plans and specifications to the City of Shorewood within the frame
required by the City. This time schedule is assuming no unusual circumstances are encountered.
Notice to proceed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 13, 1998
Meetings with City ......................................... Week of April 20, 1998
Preliminary design submittal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 6, 1998
Meeting with City to review preliminary design. . . . . . . . . . . . . . . . . . .. Week of July 13, 1998
final design and specification submittal ............................... August 10, 1998
Meeting with City to review final design ....................... Week of August 17, 1998
Hennepin County/Mn/DOT Approval . . . . . . . . .. August 24, 1998 through September 28, 1998
City Council Approves Plans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 12, 1998
Ad for bid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 6 through December 4, 1998
Open bids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 8, 1998
Award ....................................................... December 14, 1998
. Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . .. Spring/Summer 1999
City of Shore wood
Exhibit B - Compensation'/ Schedule - Plan 3
WSE PrODosa! 028.98