97-027
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CITY OF SHOREWOOD
RESOLUTION NO. 97. 27
A RESOLUTION ACCEPTING PROPOSALS AND AUTHORIZING EXECUTION
OF AN AGREEMENT FOR CONCESSION SERVICES IN FREEMAN PARK
WHEREAS, the Shorewood Park Commission has completed a request for proposal
process for concession services in the north parking lot of Freeman Park; and
WHEREAS, one proposal for concession operations was received; and
WHEREAS, that proposal, submitted by Minnetonka Community Education Services
(MCES), Todd Strot, Program Coordinator, has been duly reviewed by the Park Commission; and
WHEREAS, the Park Commission at its April 8, 1997 meeting recommended that the
City Council enter into an agreement with MCES to run the concession trailer for the 1997 sports
season per the business plan submitted March 19, 1997.
NOW, THEREFORE BE IT RESOLVED by the Shorewood City Council that the
business proposal for concession operations at Freeman Park submitted by MCES, Todd Strot,
Program Coordinator, is hereby accepted.
BE IT FURTHER RESOLVED, that the City Administrator is authorized to prepare an
appropriate agreement for service and the Mayor and City Administrator are authorized to execute
said agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of April, 1997.
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ATIEST:
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TO: City of Shorewood
FROM: MCES, Todd Strot Program Coordinator
BUSINESS PROPOSAL
FOR CONCESSION OPERATION AT
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FREEMAN PARK
(March 19, 1997)
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Proposed concession trailer wilI operate in north section of Freeman Park where
adult softball and youth soccer activities are held. The concession trailer that will be used
is a rental unit from Pepsi Co. (See photos enclosed). The trailer size is approximately
15'L x TW.
DATES: Hours of operation wilI be May 4, 1997 - July 19, 1997. Hours wilI be 5:30
p.m. to close of activities Monday - Friday. Additional dates and hours can be added if
activities warrant, i.e. makeup games, tournaments, etc.
MENU ITEMS WILL CONSIST OF: Pepsi Co. products - variety of snack size chips,
individually wrapped snacks, assorted and wrapped candies, hot dogs and brats, polish
sausage and fresh popcorn.
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Because this is a new program with no prior information to base a market study, Pepsi
Co. has provided us with verbal info that 75% of people attending an outdoor event wilI
purchase products from a concession area, i.e. at least 300 people attend Freeman Park at
a given week day - 75% of 300 = 225 people. Assuming 225 people spend $1.00 at the
concession area per night x 5 nights x 11 weeks the estimated gross sales would be
$12,375.00 less trailer rent of $2,981.00 = $9,394.00 NET SALES.
At the close of soccer and softball sessions, MCES will agree to share all sales data with
City of Shorewood. After all expenses have been paid, MCES wilI split 50/50 Net profits
with city.
MCES wilI assume all product liability. All insurance will be maintained under MCES'
umbrella policy.
Todd Strot, as tournament director for organizing softball tournaments in Excelsior and
Shorewood has many years of experience. These tournaments were for the purpose of
fund raising. His duties included concession operations, ex-food ordering/purchase, food
preparation, oversee work crew, pricing products, and maintaining account receivables
and payables.
The above proposal is contingent on the approval of licensing by Hennepin County
. Health Dept.