022706 CC WS AgP
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, FEBRUARY 27, 2006
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
8:00 P.M. or Immediately Following
Regular City Council Meeting
AGENDA
1. CONVENE SPECIAL CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Lizee
Turgeon _
Callies
Wellens
B. Review Agenda
2. 2006 GOALS AND PRIORITIES (Att. - City Administrator's memorandum)
3. OTHER
4. ADJOURN
CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator cJ)
February 9, 2006
Goals and Priorities during 2006 (& early 2007)
The purpose of the establishing the annual Goals and Priorities has been to the. City Council to
identify matter~ of high importance, and for staff to identify new mandates that must be addressed
and emerging trends for which the City should plan. It has been the intent not to list items as Goals
and Priorities that, although important or large in effort, are things that are part of the usual cycle of
activities. Rather, goals and priorities listed are meant to be things of a one-time nature that are to be
accomplished, or steps of processes that are to be improved.
Past Goals and Priorities have been organized around the departments that would undertake the effort
to get them done. While this approach is useful for organizing work, it may inadvertently have led to
silo mentalities about what and how was to be done. It has taken on the form more of a work
program, and has not been as effective as it might be in terms of identifying priorities.
A different approach is to identify what are the importantvalues or strategic areas for the City to
address. This may he a way to open horizons for Council and staff to think about topics and projects
for the annual Goals and Priorities.
What follows is something to get us started.
1) Maintain and Enhance Infrastructure
a) Develop and complete matrix to identify priority projects
b) Implement financing and special assessment policies
c) Accomplish SE/ Amesbury water interconnection
d) Complete W oodhaven well area water source replacement
e) Pursue the goal of having first-rate City facilities
i. Maintain & improve appearance and landscaping of buildings
ii. Amesbury wellhouse exterior renovation
iii. Waterford Liquor Store aesthetic improvements
t) Hire in':house City Engineer
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'.J PRINTED OWRECYCLED PAPER
Goals and Priorities during 2006
February 9, 2006
Page 2
2) Customer-friendly Enhancements
a) Implement auto-pay, electronic pay, acceptance of credit cards for general City fees
and transactions
b) Continue to expand public information available on Web site
i. Documents
ii. Agenda packets
c) Develop and make available interactive application forms
3) Enhance Internal (Administrative) Systems
a) Implement new compensation & benefits recommendations
b) Implement fund balance guidelines
c) RFP for Prosecutor Services, jointly w/Excelsior and Tonka Bay
d) RFP for External Audit services
e) Technology Improvements
i. Intranet for employee communications
f) Develop tool to track/review priorities w/Council
g) Update & identify more relevant performance indicators (for budget)
h) Review planning inventory for mandated 2008 Comprehensive Plan Update
4) Environment and Quality of Life Improvements
a) Complete Gideon Glen project
b) Freeman Park pond/wetland project
c) Manor Park pond water quality improvement
d) Develop historic preservation program
e) Complete CR 19/5mithtown Road landscaping and entry-point designs
f) Update C-3 zoning district
g) Review/implement recommendations for Planning District 6 (CR 19 from Excelsior to
Tonka Bay city limits)
5) Enhance Public Safety
a) Conduct Emergency Operations Center simulation (through SLMPD)
b) Adopt & Implement NIMS (National Incident Management System) standards
c) Support transition to new Fire Chief
d) Review animal control services; encourage SLMPD to provide them
This is not meant to be an exhaustive list, but rather something to get us started. This will be the
item on the February 27 work session. Staff would find it particularly helpful for Council to
identify priority topic areas and projects.
C: Department Directors
Planning Commission Notes
March 2006
The Planning Commission recently completed its work plan for 2006. In addition to its
normal responsibilities involving requests for subdivisions, variances, and conditional use
permits, the Commission's 2006 work plan contains several notable topics:
. Study and update the C-3 zoning district uses - the C-3 district covers general
commercial activity and is the broadest and most common business district in the city.
Last year, the Commission began a review of the city's business zoning districts. The
intent is to ensure that the permitted and conditional uses allowed in the various
districts appropriately reflect the city's current and future needs. The Commission is
revising the allowed use list to include business types that are consistent with the
character of Shorewood but may not have been included before (examples include
coffee houses and personal fitness studios). This subject of updating the C-3 zoning
district uses will be discussed at greater length in this space in the near future.
. Comprehensive Plan review for Planning District 6 - the Comprehensive Plan is the
blueprint that guides the City's development. Annually, the Commission examines that
document to ensure that it is up-to-date and consistent with the City's current policies
and objectives. To facilitate Comprehensive Plan review, the city is divided into
planning districts. Planning district 6, the area north of County Road 19 between the
Tonka Bay and Excelsior borders has been the subject of considerable redevelopment
speculation, particularly on its east end, where a yacht club and dredging company
currently exist. On the south side of County Road 19, a new office building has been
proposed for the site where the Shorewood Nursery has been located. In light of this
activity, the Commission believes that it is wise to review how the city would like to
see the district mature over time.
. Planning inventory review - the Commission will be preparing a planning inventory
that contains information related to the current land use within the City as well as a
demographic profile ofthe City. This planning inventory will be useful in the next set
of major revisions to the Comprehensive Plan that will take place later in the decade.
. County Road 19/5mithtown Road intersection (Smithtown Crossing) - the
reconstruction of the intersection began in 2004 and will be finished this summer. The
Commission will review landscaping and entry-point designs. Further, the Commission
will discuss longer-term goals for development along the intersection.
. Historic preservation - this topic has been on the Commission's list for some time now.
The Commission will review how certain locations in the city that possess historical
significance (whether or not a historical structure currently exists on the site) might be
identified for interested persons. Possibilities include small markers placed near the
sites and associated stories presented on the city's website.
Your comments regarding the Commission's 2006 work plan are welcomed. You can
email theCommissionatplanning@ci.shorewood.mn.us.