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031306 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 13,2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, February 27, 2006 (Att. - Minutes) B. City Council Regular Meeting Minutes, February 27,2006 (Att.- Minutes) C. City Council Work Session Minutes, February 27,2006 (Att. - Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removedfrom the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - No action required C. Animal Impound Services Agreement (Att. - Deputy Clerk's memorandum, Agreement) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS 6. PUBLIC HEARING A. 7:00 p.m. - Public Information Meeting regarding Storm Water Pollution Prevention Program (Att. - City Engineer's memorandum) CITY COUNCIL AGENDA - MARCH 13,2006 PAGE 2 OF 2 7. PARKS 8. PLANNING - Report by Representative 9. GENERAL/NEW BUSINESS A. Goals and Priorities (Att. - City Administrator's memorandum) 10. ENGINEERING/PUBLIC WORKS 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Council 12. RECESS TO WORK SESSION 13. RECESS TO EXECUTIVE SESSION - SLMPD ARBITRATION STRATEGY 14. RECESS TO EXECUTIVE SESSION - CITY ADMINISTRATOR'S PERFORMANCE REVIEW 15. ADJOURN CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us Celebrating 50 Years!. 1956 - 2006 Executive Summary Shorewood City Council Regular Meeting lVIonday, 13 March 2006 . The City Council meeting will be recessed for a Work Session to discuss Water Improvements, Water E~tension Policy, and Private Project/Public Contract Policy. There will also be executive sessions regarding the SLMPD Arbitration Strategy, and the City Administrator's performance assessment. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: There are no staffing items for consideration. Agenda Item #3C: Paws, Claws and Hooves (PCH) gave the City notice that it would np longer be providing impound services at its facility effective March 1, 2006. Staff contacted several veterinarian hospitals, animal clinics, and pet boarding facilities in the area to .solicit impound ~ervices. One facility, Auntie Ruth's Pet Boarding in Minnetonka, did express an interest in providing impound services. Auntie Ruth's is located at 12207 Minnetonka Blvd. Gust east of Shady Oak Road) in Minnetonka. The impound and monthly service fees will remain the same as PCH. Staff recommends approval of the Agreement for Animal Impound Services witp. Auntie Ruth's Pet Boardinl5' . . Agenda Item #6A: As part of the federal Clean Water Act, the City of ShorewQod is required to obtain a National Pollutant Discharge Elimination System (NPDES) permit. The two main requirements of this permit are preparation of a Storm Water Pollution Prevention Program (SWPPP) and subsequent annual repoqs. Tonight's public meeting is required as part of the permit. There will be a brief presentation outlining the city's SWPPP, items that will be included in the annual report, anq future work efforts the city win be required to complete. Agenda Item #9A:. Staffhas tabulated the priority ranking of the Goals.and Priorities for 2006 through first quarter 2007, as reviewed Cllld modified by City Council at its February 27 work session. The Council should review and make any further }TIodifications to the list. Staff recornrnends that the Council approve the Goals and Priorities as may be modified. n f: . PRINTED ON RECYCLED PAPER ..,. CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, FEBRUARY 27, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 6:00 P.M. MINUTES 1. CONVENE SPECIAL CITY COUNCIL MEETING Mayor Love called the meeting to order at 6:00 P.M. Present. A. Roll Call Mayor Love, Councilmembers Callies, Lizee, T Absent: None B. B. Review Agenda 2. INTERVIEW CANDIDATES ~ COMMISSIONS The following candidates were Shorewood Park Commission to the City of A. Park B. Park the meeting prior to the interviews with the C. Ruoff, 26365 Noble Road cott s~~ktitt, 6020 Mill Street Planning Planning 3. 4. ADJOURN Turgeon moved, Lizee seconded, Adjourning the City Council Special Meeting of February 27, 2006, at 7:05 P.M. Motion passed 4/0. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk #2A CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 27, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:06 P.M. Lizee moved, Turgeon seconded, Approving the Agenda Mayor Love, Councilmembers Callies, Lizee, T Dawson; Attorney Keane; Director of Public Wor Wellens; Administrator ing Director Nielsen A. Roll Call Present. Absent: None B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meetin I I! 'H nded, Approviq tion passed' W~il Special Meeting Minutes of staining due to her absence at that Wellens moved, Turgeon s February 13, 2006, as pr meeting. B. City Council Regular Meeting Minutes of 3. approve items on Consent Agenda & Adopt Resolutions Ithe Item the Consent Agenda. Callies moved, TurgJ nded, Approving the Motions Contained on the Consent Agenda and Adopting the Resoluti~ Therein: A. Approval of the Verified Claims List B. Staffing - No action required C. Approval of Multiple Dock Facility License - Shorewood Yacht Club LLC D. Concession Operation Services Agreement 1#2B I CITY OF SHORE WOOD COUNCIL MEETING February 27, 2006 Page 2 of 11 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING None. 7. PARKS Report on Park Commission Meeting He, Id IIW Park Commissioner Hensley reported on matters con' d and Meeting ofPebruary 14,2006 (as detailed in the min e t m A. ~~mmission . cussed specific software used for tiquated programming language. ftware but had not researched were very preliminary. 8. Plannin Com { included C-3 District o matters considered and actions taken at the Planning ary 21, 2006. He stated items discussed at the meeting ulatio which was to-be-continued) which the LMCD participated in; istrict conditional use text amendment. A. Permit and Lot Area Variance to Build on Substandard Lot nt: Rohan Lund, Inc. tion: 27695 Island View Director Nielsen stated Tony Lund, on behalf of Rohan Lund, Inc., proposed to replace an existing house on the property located at 27695 Island View Road with a new house. The subject property was located in the R-IA1S, Single-family Residential/Shoreland, zoning district and contained 25,560 square feet of area. Since the subject property was smaller in size than prescribed by current zoning standards, the applicant had requested a conditional use permit to build on a substandard lot and a lot area variance. Nielsen then explained the lot was presently occupied by a one and a half story single-family home with an attached two-car garage. The applicant proposed to remove the existing house and garage and the driveway leading to the existing garage and build a new home that would be located essentially in the CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 3 of 11 same location, with an L-shaped, side-loading three-car garage attached on the west side of the lot. A new driveway would be built on the east side of the driveway to avoid a tuck-under garage design. With regard to the conditional use permit, Director Nielsen reviewed how the applicant's request complied with the City's zoning requirements. The lot was in separate ownership from the lots on either side of it. The proposed house complied with or exceeded all setback requirements. The amount of impervious surface proposed for the site was 22.3 percent, 25 percent was the limit for the Shoreland District. The 90-foot width of the lot was less than the R-IA zoning standard but it did meet the 70 percent width and area requirements necessary for a buildable lot. The a ea of the lot was only 64 percent of the minimum lot size, and the applicant had requested a varianc{\t requirement. I, Wellens Conditiona Inc.". Motion the existing home could not ography of the lot. The directly at the house. The roof structure foundation to be et drainage ing with the With regard to the lot area variance, Director Nielsen explained the simply be remodeled and expanded, without a variance, had to It house was currently cut into the slope, which resulted in drai~~~eing con This drainage had resulted in structural deterioration of the (qUtm&\oh over the was also in need of replacement. Nielsen then explained "Itariance would allow constru:ted, higher on the site, allowi~g for t~e back,~ home graded so as . to the Sides of the lot and down the Side lot hnes. Rec house was III character of the neighborhood. In addition, Director Nielsen explained thel the actions of the applicant and the hardship existing structure would result in demolition variance would not result in a floor area to lot is 21 percent. ardship in this case are not due to The work necessary to fix the ,I 'value of the structure. The percent, as proposed the ratio Director Nielsen stated conditional use permi~l builder, prior to the d~ provide tree protection; an the City Coun . ed the unanimo sly agreed to recommend granting the t to: 1) Staff approving a plan submitted by the > ny, that would identify how the builder would ~ building permit within one year from the date f .~han Lund, Inc., was available for questions. App... ng RESOLUTION NO. 06-020, "A Resolution Granting a t Area Variance to Build on a Substandard Lot to Rohan Lund, B. mendment - Day Care Facilities in C-3 District licant: Shorewood Village Shopping Center ocation: C-3 Zoning District Director Nielsen stated representatives of the Shorewood Village Shopping Center, located at 23470 State Highway 7, had requested an amendment to the Shorewood Zoning Code that would allow day care facilities in the C-3, General Commercial zoning district. They proposed to locate a day care center within the Center, in space previously occupied by the drug store. Director Nielsen explained the Planning Commission was in the process of studying the land use activities currently allowed in the C-3, General Commercial zoning district, including whether to add day care facilities. While there was consensus that this use should be included in the C-3 District, the CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 4 of 11 question that remained was whether it should be a permitted use or a conditional use. Nielsen noted the applicants chose not to wait until the C-3 District land use study was complete. With regard to analysis of the case, Director Nielsen stated Staff had researched how other cities handle day care facilities in commercial zoning districts. He noted Shorewood required a C.D.P. for day care facilities in the R-C, Residential/Commercial District, and that the City specified size limitations in addition to the provisions found in the State requirements. No such size limitations are proposed for the C-3 District. Director Nielsen explained Staff had recommended day care facilities iliH~I~-3 District be listed as permitted use subject to new general provisions. After much discussio 'e Plan~ing Commission felt it was important for day care facility applications to be part of a public process because the activity areas associated with day care facilities could be located fairly c.~ tial areas. Therefore, the Planning Commission recommended day care facilities be lis se. He stated the draft text amendment before Council added day care facilities to ~ional use subject to the provisions listed. 111111~lb Director Nielsen then reviewed the provisions of thi ent to the Gene "JI~~OVisions of the Zoning Code 1201.03 Subd. 22 Day Care Facilities. lMinnesota Rul , Chapter 9503 contained several pages setting forth the requirements relative care facilities. lans showing how a day care .\ Ie enter, noting the plan was il was about the draft text amendment and not fItk draft text amendment was adopted, the enter would submit a conditional use permit eviewed in great detail. He noted the Planning activity a a being located such that it required children to cross ission unanimously agreed to recommend approving the draft In response to a q would not apply to facilities are limited to uncilmember Callies, Director Nielsen stated the draft text amendment daycare facilities for 10 or fewer children, and residential day care s and homes are not allowed in the C-3 District. Callies moved, Turgeon seconded, Approving ORDINANCE NO. 421, "An Ordinance Amending Section 1201.23 Subd. 4. (C-3 Conditional Uses) of the Shorewood Zoning Code". Motion passed 5/0. C. Discuss Boulder Cove Development in Chanhassen Mayor Love explained how this topic on the agenda would be addressed. First, Staff would provide background on the subject as was stated in Director Nielsen's correspondence to the City of Chanhassen. Second, the City Attorney and the City Administrator would briefly discuss the Council's role and CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 5 of 11 authority in this type of situation. And, although this was not a public hearing, Mayor Love would provide the residents with the opportunity to be heard for the record in a manner that would lean toward brevity and completeness, Director Nielsen stated the project in question was a project in Chanhassen called Boulder Cove Development. The development was proposed for property located on the north side of Highway 7 and the south side of West 62nd Street. The proposed development would be served by a cul-de-sac street extending off the south end of Strawberry Lane. The project was a residential project which is a combination of single-family, two-family, and three-family dwellings totaling~9 units in all. rrrllll't Nielsen stated the development plans were sent to Staff for review an ment~ He then stated he had sent an email to Sharmeen AI-Jaff, a Senior Planner with the City of sen, expressing two primary concerns of the Staff: 1) drainage in the area; and 2) traffic, N\ or clarification, that any comments to Chanhassen and to the public were strictly t Shorewood's formal position. local streets horewood's l[egard to widt stated Staff posed developm on Shorewood ane served as both a vehicular and ed Chanhassen was working with urch Road. He stated corridor l~ction to be a controlled Nielsen stated Strawberry Lane and West 62nd Str Comprehensive Plan, and both streets were somewhtll had expressed concerns to Chanhassen regarding the impac streets in particular, and had informed Chanhassen that Stra pedestrian route to the Minnewashta Ele ry School. Nielse MnDOT to pursue having a traffic light in t Highway 7 a studies that had been done on Highway tha intersection based on their daily traffic threshol With regard to tree replace than the Chanhassen ordi e project would re-plant more trees II I the shorewoo~l~aks area had a relatively high water table and '...~R,.a drai~l(ge system had been installed as part of the I~HMlUl1,h~ the area drain into the drainage system (noting it stated the system does handle the drainage relatively well for a I,with adding the proposed development to a poorly drained With regar middle of Cha site is currently z units per acre, and th ated Staff had expressed its preference for the density to be in the nge of 1.2 - 4 units per acre for Residential - Low Density site (the r density). He explained the Shorewood Oaks area had a density of 2 development was for a density of 3,7 units. Nielsen stated the dev oper of the proposed site is marketing the units as retirement age units, He explained Shorewood Ponds was a senior development, and he stated senior developments do generate less traffic than a family development area may, He explained that Chanhassen did not have any covenant with the developer that would restrict the units be sold to individuals that are 55 years-of-age or older. Nielsen then stated Chanhassen was conducting a public hearing on March 7, 2006. Staff had recommended to those individuals who had contacted the City they attend the public hearing. He then stated Staff also had encouraged Shorewood residents to express their concerns to the Shorewood Council at its meeting tonight. CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 6 of 11 Administrator Dawson stated the project was a Chanhassen project subject to Chanhassen's Comprehensive Plan zoning regulations, and Shorewood's role was to provide Chanhassen with its comments and concerns regarding the proposed development. He explained the right-of-way at West 62nd Street was in both Shorewood and Chanhassen and the entry into the development would be on the Chanhassen right-of-way. He then explained the sewer hookup would be to a Metro sewer and not a City of Shorewood sewer. City Attorney Keane explained the City of Shorewood had no authority over a Chanhassen zoning decision. He then explained individuals can comment to Chanhassen, Coun il can submit a letter from Council stating the Council's perspective on the proposed development,l~ouncil could prepare a resolution making a collective statement from the Council that is ado by tIle Council. Keane then stated there is no provision in Minnesota law or as a joint exercise for extraterritorial exercise of power from one community to the other. that each individual ts to under three I3d, Council Mayor Love explained how he would conduct the public state their name and address for the record. He encour minutes, and not to repeat a point previously made'l members would resume discussion amongst themselv~ . Marcus Hoffman, 6195 Strawberry Lane, expressed concern he volume of traffic that would be added to the area. Based on 39 units which! uld have three ca the additional traffic could be as high as 120 trips. He stated if the project e approved h d there to be a mechanism in place to ensure traffic did not exceed the 100 ed for reside l~f~ets. He expressed concern with regard to: property assessments for ad d gutte land sidewalk improvements; measures to increase the safety of local pedestri 'for speed limit management; and loss of lot values due to loca assessment for the safety of the neighborhood children. He Ipment. He expressed safety concerns because trawbe , ane when they were entering onto Strawberry J~n his family's ability to walk and bike to the parks d Shorewood would be able to have some leverage with the development would use Shorewood's half of West 62nd f expressed concern with the impact that additional school-age overcrowded schools and buses. John Haesler, 2622 f Trail, expressed concerns with drainage and traffic. He stated the proposed development d be raised three feet, and water would run into his neighborhood. He stated multi-unit dwellings w ld create a great deal of impervious surface thereby increasing the drainage problem. He explained the neighborhood already experienced an increase in traffic from individuals taking neighborhood residential streets rather than the main roads, and he stated that type of traffic would Increase. Bruce Palm, 26170 Oak Leaf Trail, expressed concern with drainage. He stated the drainage was similar to a conduit from Highway 7 through the community. He questioned why Shorewood had no formal authority over the proposed development when Shorewood would be negatively impacted. CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 7 of 11 Mayor Love explained the MCWD would normally have permitting authority over surface water management in the Watershed District; he then added Chanhassen was one of the few cities in the Watershed District that had taken on the responsibility for permitting except for things such as creek crossings. He noted the MCWD does oversee the process. Director Brown stated Staff thought the separation of the drainage areas for the proposed development was inadequate. He then stated Staff would attempt to ensure the separation of the Shorewood Oaks area and the Boulder Cove proposed development would be well defined. He noted the separation would probably be a ditch, and there are tradeoffs to having a ditch (e.g. tree loss). . I lllblhll Mr. Palm asked if Shorewood would have any recourse over the.....d...~_[o....p......er ~ith regard to negative impacts on Shorewood residents. ,'IIlllllllllll ~~~:~~;m~~~;~ns;:~~o~~~ ~r~ft~~e~n~e:t~:~:~~;::~ii, ende~~~iR~::~~ ~~::r~ntd'a ";Oa~d :n ~~: southwest corner of the property, and the storm water would u ely end up in the ditches of Highway 7. Brown stated the overland barrier ncl:Jd~~.... to be well de ensure adequate storm water management during high water times.llllll III Mark Plewka, 26540 West 620d Street, question t the to the development could be directly off of Highway 7 at Church Road. He s !Was unique at that intersection. He then stated Church Street annJ 620d Street w ith no sidewalks for commuting to the park, and he stated . mil eets and ins ks would reduce existing lot sizes. He also stated drainage is re inc d because of ,high clay soil bed. Director Brown state~ Mn s to limo ~~~ess points to State trunk highways to 1 - 1 Yz miles apart. H sed 0 rts to have a traffic signal installed at Eureka Road and the St or t ignals, he would be surprised if MnDOT would install a traffic signal curve on an from Highway then stated abou development called phase which has dire development had been Lane plained the proposed cul-de-sac is across from a 90-degree ed Council for help in getting the developer to have access to the site reenbriar Avenue where the road was wider than at Church Road. He est of Church Road the City of Chanhassen had approved a new ek Estates which has approximately 40 single-family dwellings in the first cess to Highway 7. He also stated it appeared that phase two for that rted. Mayor Love noted when the new access for Hidden Creek Estate was granted the access from Piper Curve access was removed. Leah Schneider, 26420 West 620d Street, expressed concerns with drainage. She stated her sump pump runs continually all year long. She then stated all the residents on that side of the road have constant lakes in their yards. CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 8 of 11 Tom Croskey, 26265 Oak Leaf Trail, stated his main concern was some legal standards were not being observed in the rezoning. He specifically cited the 5th Amendment to the U.S. Constitution and Chanhassen's Ordinance for General Conditions for Granting a Variance. He stated the Shorewood residents would pursue legal action and would expect support from Council. Robert Hensley, 28110 Woodside Road, stated he believed the Cathcart Park property was owned by Shorewood but was located within Chanhassen. He had concerns with the possible impact the proposed development would have on the Park. He questioned the potential standing Shorewood may have as a landowner in Chanhassen, and he asked Council to determine what that stanl~tuITI~oUld be. Lisa Wagner, 26145 Oak Leaf Trail, stated she had observed a dra incre1se in traffic since she became a resident in 1993, and she had experienced drainage pro he stated she did not think many Shorewood residents knew of the proposed development. ~ developer did conduct an information gathering meeting but did not notify the Shore two days prior to the gathering. She stated her husband attended the meeting but eloper answered the questions aSked.. 1111 Councilmember Turgeon explained that Shorewood+~~ 0 send out a no ecause it is Chanhassen's public hearing, and she stated that Director hllsend out Ch assen's notice. Nielsen stated he had been informed that Chanhassen wou out the notice to all Shorewood residents within 500 feet ofthe proposed de~mo~ment site. Wade Navrutil, 3751 West 62nd Street, stated ,~I~ fhe long ria along the west side of the proposed development, that the developer nevell IHi e price '. ,. er to him, and he stated would be willing to sell the land. He stated he was well li~sues. He also stated he would be affected the most by the pro velopment b e 70% 0 development would run adjacent to his land. Martin Heiland, 26518 roads were currently in ne development , and would be n. s with the increase in traffic. He stated the uestione ow quickly road repairs could begin once the irs would be paid by Shorewood and what portion Mayor Love 'eness of the public's concerns had been heightened by their expression of their conce He then stated Staff had already raised concerns which Council was going to discuss. ater knows no municipal boundaries; therefore, the City will be able to review all drainage ponents of the project. Love stated Staff had wanted the Boulder Cove topic to be on the agen Council could decide whether or not it wanted to take an official position regarding the concerns. I e summarized the major concerns heard: safety for children, traffic, drainage, and the road quality of Strawberry Lane and West 62nd Street. Councilmember Turgeon stated it was difficult to be in the position of not being able to regulate a development because it was not in Shorewood. She then stated she would support Staff drafting a formal resolution to send to the City of Chanhassen with regard to the concerns of the Shorewood residents about the proposed development. The first part of the resolution would state Council did not approve the proposed zoning change. She asked Director Brown to assess whether there were other access alternatives to the development site. She suggested Council and Staff determine ifthere were any ways to resolve the traffic concerns for Strawberry Lane and West 62nd Street. She then stated the biggest CITY OF SHORE WOOD COUNCIL MEETING February 27, 2006 Page 9 of 11 challenge for Council and Staff was to determine how to most effectively communicate to Chanhassen Shorewood's recommendation to reject the zoning change and the rationale supporting the recommendation. City Attorney Keane stated a resolution would be appropriate. Councilmember Wellens stated suggested Shorewood use the resources of the MCWD and the Metropolitan Council to help address concerns with run-off and the changing of Chanhassen's Comprehensive Plan. Director Nielsen clarified Chanhassen was changing not its Comprehensive Plan. Councilmember Lizee stated she was pleased with the number of r express their concerns. She encouraged them to attend Chan ' ! He hearing regarding the proposed zoning change on March 7, 2006, to .state their co.. ~l~~mh;'l', to wn ~I' to Chanhassen, Mayor Love stated he, too, was pleased WIth the nu i~r of resIdents, mcl~~i non-Shorewood resident, that expressed their concerns tonight. He 1 their p sence at the C meetings would be noteworthy. He also stated the concernsf1 the ing had also be xpressed by Chanhassen residents with regard to other Chanhassen t 'projects. He r ommended the residents attend the Chanhassen meetings regarding the propoevelopment and seek out Chanhassen residents that share the same concerns. II "] the meeting. She did state roposed rezoning because she en stated she was comfortable nhassen. She also stated because ood with ore leverage with regard to the impact e to become an advocate for private interests; the . 'infrastructure. Callies then stated she would t of drainage and traffic issues on Shorewood taff to prepare a resolution for review at the next Council g would be after Chanhassen's public hearing on March 7, Mayor Love s signature and on of public record. a letter to Chanhassen summarizing the stated concerns under his uncil. Council agreed. Mayor Love noted the letter would be a matter Mayor Love thanked th attendees for taking the time to attend the meeting and voice their concerns. He again encouraged them to attend the Chanhassen meetings regarding the proposed development and express their concerns. In response to a question from the public, Mayor Love stated he did not see a role for a member of the Council in attending the Chanhassen public hearing. Director Nielsen stated the project progress can be tracked on Chanhassen's website. CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 10 of 11 9. GENERAL/NEW BUSINESS A. Park Commission Appointments Turgeon moved, Callies seconded, Approving RESOLUTION NO. 06-021, "A Resolution Making the Appointments of Robert Hensley (3-year term), Howard Young (3-year term), and Jeremy Norman (2-year term) to the City of Shorewood Park Commission". Motion passed 5/0. B. Planning Commission Appointments !lllIllhll ;..022, "A Resolution Making -year term) to the City of ining for professional & Ci~ ouncil _I'l Mayor Love stated the . - Governing Board had hired consultants to assist with the Fire Chief selection process. He stated therel ould be future discussions regarding the role of the Board and the Operating Committee. He noted the next meeting of the EFD Board was scheduled for March 8, 2006, at 6:00 P.M. at the West Side Station. He then stated the there was consensus that the new Fire Chief live within a 15 minute response time of either station. A. Administrator & Staff I1111I1 onductectll ublic information meeting for the stated approximately 12 residents attended the questions about the project. He noted Staff was lproject. Turgeon moved, Wellens seconded, Approving RESOLUTION NO the Appointments of Bruce Gniffke (3-year term) and Scott Sc Shorewood Planning Commission". Motion passed 4/0/1, reasons. Mayor Love stated he was pleased with the number of 10. ENGINEERING/PUBLIC WORKS There was no Engineering report at the meeting. 11. STAFF AND COUNCIL REPOR Director Brown stated on southeast area Amsbury meeting. He then stat5 in the process of sendi Administrator prepare sti arbitrat' freq , week of formula in t Administrators of the SLMPD cities had met to that may n t be stipulated to by March 15, 2006, for the SLMPD in~ Board and the Operating Committee were meeting more t selection process. He stated there was also a meeting the d Fire Advisory Commission regarding changes to the funding B. Councilmember Turgeon stated that Cary Farley, the Southshore Center's chef, passed away at her home on February 25,2006. Councilmember Turgeon noted the Celebrate the Cities luncheon is scheduled for April 24, 2006. CITY OF SHOREWOOD COUNCIL MEETING February 27, 2006 Page 11 of 11 12. RECESS TO WORK SESSION Mayor Love recessed the Regular City Council meeting to a City Council Work Session meeting at 8:35 P.M. Mayor Love reconvened the Council meeting at 9: 19 p.m. It then recessed to an executive session. 13. RECESS TO EXECUTIVE SESSION - CITY ADMINISTRATOR'S PERFORMANCE REVIEW ATTEST: were present. Mayor Love called the executive session to order at 9:20 P.M. Council discussed the City Administrator's performance review. The Executive Session was concluded at 10:00 P.M. The City Council reconvened in regular session at 1 14. ADJOURN Turgeon moved, Lizee seconded, Adjou 2006, at 10:01 P.M. Motion passed 5/0. Meeting of February 27, RESPECTFULLY SUBMITTED, Christine Freeman, Recorder CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, FEBRUARY 27, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 8:00 P.M. or Immediately Following Regular City Council Meeting MINUTES 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 8:45 P.M. A. Roll Call Present. Mayor Love, Councilmembers Callie Dawson; Director of Public Works s; Administrator Absent: None B. Review Agenda Without objection from Council, Mayor 2. Administrator Dawson r a preliminary list of t was intended to se.v removing items from t on the list were "bigger activities. ary 9, memo to Council which identified 2006 (as detailed in that memo). He stated the list en Council and Staff with regard to adding and ems that remain. He explained the Items 1 - 5 ude things that are part of the usual cycle of Cou prev how th would be under Item expand Item l.a d .. ould like Staff to identify projects that had been planned for en co ','I~ted (e.g. refining the trail planning process) and then determine dled..e suggested developing criteria for determining which roads dded to the list. Administrator Dawson stated that would be included plete matrix to identify priority projects", and he stated he would dress that item when the list was revised. d there were CIP dollars allocated for new counter tops at the Waterford Liquor Store, and she su ested any improvements to the Store be placed on hold until the lease for the Store, which would be up in 2007, was renegotiated. She then stated the floors at the Store also needed to be replaced. In response to a question from Councilmember Turgeon with regard to Item 2.b "Continue to expand public information available on the Website", Administrator Dawson explained there was a software module for the City's Laserfiche system which could be purchased that would allow the public access to certain documents through the Website. #2C CITY OF SHOREWOOD WORK SESSION MEETING February 27, 2006 Page 2 of3 Councilmember Turgeon stated Mound chose not to allow City fees and transactions to be paid with credit cards because of the expense, but they did implement auto-pay. Administrator Dawson explained the first task under Item 2.a "implement auto-pay, electronic pay, acceptance of credit cards" was to conduct an assessment of the alternative methods of payment and provide Council with a recommendation for each method. In response to a question from Councilmember Turgeon, Director Brown reviewed the Update on the Freeman Park Wetland Project (as documented in the Park Commission Mi1].utes for February 14,2006) with a primary emphasis on the City of Mound's $60,000 in Wetland credo lhat could be made available to address wetland issues. Brown stated Shorewood had taken owners9''. Ii!;n open piece of land at the end of Wedgewood Drive. He explained the City's Consulting Engi d~ d he had begun working on a concept plan for the handling of drainage issues in the WedgewolKIJ Road / Glen Road area, and he stated the new parcel of land could possibly be used for and h ement project to resolve those drainage issues. He then stated the $60,000 cou ossibly be to fund that project. Administrator Dawson stated he thought the MCWD w ested in the $60, eing applied to the Freeman Park wetland restoration project. He noted he ot seen the draft agree et. Councilmember Turgeon suggested the right-of-way of the Park Commission be added to Item 4. ing the role Administrator Dawson suggested the Commissions where the role of that C excluding 2005, joint meetings had occurre of the Governing in previous years, In response to a comment Souths~ore Center, Direct~..,.~... of repaIrs. 1111 'l Mayor Love sugges conservation easement Governing easement . ..111111 rrgard to missing shingles on the ,Vtequesting final quotes for the cost n Glen project should address a perpetual e there was agreement on the role of each toring and management of the conservation ted .cess to encourage the use of public water be added to Item 1. Co, lpad decided to include providing City water as part of any easibih study. lthe relationship of the Park Commission / Parks Foundation to the City rom Councilmember Wellens, Administrator Dawson explained the items listed were not listed in riority order. He then stated he would update the 2006 Goals and Priorities list with the suggested changes, and he would distribute the updated list to Council to categorize each item on the list as a high, medium or low priority and submit that information back to him by March 8, 2006. The list would be reviewed and hopefully be approved at a March 13,2006, City Council Meeting. Boyd Bailey, a City Staff member, asked that City Staff be provided with a structure that identified possible advancement opportunities Staff could strive for. Administrator Dawson stated employee development and growth opportunities would be addressed as part of the Human Resource project initiatives that are underway. CITY OF SHOREWOOD WORK SESSION MEETING February 27, 2006 Page 3 of3 In response to a question from Councilmember Turgeon, Administrator Dawson explained the infrastructure matrix would include all infrastructure systems by road segments and other types of infrastructure. Director Brown stated a fairly complete draft of the matrix should be available by 2007 year-end, and he stated the roadways and storm water drainage components of the matrix should be completed by mid-year 2007. 3. OTHER There was no other business for discussion. 4. ADJOURN Lizee moved, Wellens seconded, Adjourning the City 27,2006, at 9:18 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: PAYABLESAPPROVALS For 03/13/06 Council Meeting Prepared by~lA/~ 7 7~:JJl _ Date: 3):zjtb Michelle T. Nguyen, sl Accounting Clerk Reviewed by: ~~ Date: ()j;Dr ~ Bonnie Burton, p' nce Director /t , Approved by: Date: 03. 0.9. OJ Crai awson, City Administrator :Jt3A PAYROLL APPROVALS For 03/13/06 Council Meeting Prepared by: 1M!!;; 1!!{/;JfL Date: /7 /14 Michelle T. Nguye " sf. Accounting Clerk ~ Reviewed by: ~~ Date: 0:3/0 II-Of Bonnie Burton inance Director 1 Approved by: Date: o9.0fJ ,06 Crai awson, City Administrator CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SH~HEWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cl.shorewood.mn.us . cityhall@cLshorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM DATE: March 9, 2006 FROM: Mayor and Council Members Jean Panchyshyn, Executive Secretary/Deputy Clerk ~ TO: cc: RE: Paws, Claws aIld Hooves (PCH) gave the City notice that they would no longer be providing impound services at their facility effective March 1, 2006. Staff contacted several Veterinarian Hospitals, Clinics, and Pet Boarding facilities in the area to solicit impound services. Most of the facilities were either not equipped to handle impounds, or were already providing services for other communities, and not able to take on any additional impounds. One facility, Auntie Ruth's Pet Boarding in Minnetonka, did express an interest in providing impound servipes. Auntie Ruth's is located at 12207 Minnetonka Blvd. Gust east of Shady Oak Road). The City's Animal Control Officer visited the facility and indicated it was very well organized, well maintained, and would serve adequately for impounds. The impound fees for unclaimed dogs will remain at a rate of $27 per day (with a two-day minimum fee). The monthly service rate also remains at $100 per month. / Coultcil Action Staff recommends approval of the Agreement for Animal Impound Services with Auntie Ruth's at 12207 Minnetonka Blvd. in Minnetonka.-- ,. ~J PRINTED ON RECYCLED Pf-PER qt3~ ANIMAL CONTROL IMPOUND CONTRACT This contract represents an agreement between City of Shorewood (City) and Auntie Ruth's pet boarding to provide animals impound services for stray dogs. Impound service will be provided 24 hours daily. Normal business hours (seven (7) days a week except Holidays) are Monday through Friday 6:00 a.m. to 6:00 p.m., Saturday 12:00 p.m. to 4:00 p.m. and Sunday 2:00 p.m. to 4:00 p.m. After hours, Officers may call for entry to the facility. ANIMALS WILL BE IMPOUNDED ONLY BY UN AUTHORIZED REPRESENTATIVE. The stray animal must be transported by an official to the impound facility, Auntie Ruth's, 12207 Minnetonka Blvd., Minnetonka, MN. Animals impounded will be held for five working days, excluding the first working day, as required by Statute 35.71, and if not claimed by the owner, will become the property of Auntie Ruth's, to be adopted into a new home or euthanized at its discretion. Every attempt will be made by the City to locate the owner(s) of stray pets. Ifthe animal is claimed by the owner, the owner will pay all boarding costs. With prior authorization, Auntie Ruth's may collect fines for the City during hours when the City is not open for business. Fines or license fees collected by Auntie Ruth's will be paid to the City involved. Auntie Ruth's shall keep all boarding fees. The monthly service rate assigned is $100.00 per month and may be paid in advance. Impounding fees for unclaimed animals will be billed monthly at the following rates: Domestic Animals $27.00 per day, two (2) day minimum Additional services when required due to space needs or if unclaimed: Inoculations Bath $95.00 $35.00 EUTHANASIAlDISPOSAL FEE = $100.00 per animal. Adoption fee is $40.00 per animal. All fees charged are subject to applicable tax. Unclaimed animals become the property of Auntie Ruth's. If an animal is not considered adoptable (age, condition, illness, temperament, etc.) Auntie Ruth's will euthanize by lethal injection by a Veterinarian. On the rare occasion that an injured or terminally ill animal is impounded, Auntie Ruth's will determine, with the help of a Veterinarian, what is best for the animal. If the animal is suffering it may be euthanized immediately and the euthanasia and disposal fees will be charged to the owner, if known, or the City. This contract runs from March I, 2006 to December 31, 2006 and may be reinstated on an annual basis. This contract may be terminated by either party upon sixty (60) days written notice prior to contract terminating. Auntie Ruth's Pet Boarding Date City Administrator/Clerk Date City Mayor Date CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: FROM:. DATE: RE: Public Information Meeting - Storm Water Pollution Prevention Program (SWPPP) As part of the federal Clean Water Act, the City of Shore wood is required to obtain a National Pollutant Discharge Elimination8ystem (NPDES) permit.'The two main requirements ofthis permit are preparation of a Storm Water Pollution Prevention Program (SWPPP) and~ubsequent annual reports. I)l preparation for the annual report, a public meeting must be held to discuss the SWPPP. In accordance with those requirements, we are holding thepublic meeting and all public comments received will be recorded in the Record of Decision, which will be filed with the annual report. During the public meeting, I will be giving a brief presentation outlining the SWPPP and items that will be included in the annual report. Attachedto this memo ?Ie the slides for this presentation, along with the annual report that was submitted for 2004. At its Februllry 28, 2006; meeting, the Minnesota Pollution Control Agency approved new rules that will change the General NPDES Permit for future years. Due to the delay and uncertainty caused by the rule changes, the MPCA has extended the deadline for the 2005 annual report to June 30,2006. As this memo is being prepared, MPCA is releasing new guidelines for the annual reports. The formq.t of the report will be similar to the 2004 format. Some of the activities that will be reported in the 2005 report include the following: . Eleven water quality-related articles published in theShoREport . Ongoing public educatiQn and outreach (web site) . Tonight's public meeting , . Completion of preliminary storm sewer base map' . Ongoing staff training The report will discuss these Best Management Practices and the Minimum Contre)l Measures (as defined in the SWPPP) that are used to evaluate if the City is in compliance with its existing permit. If the City were proposing changes to the SWPPP, those changes would also be reported in the annual report. ,. f . PRINTED.oN RECY.CLEDPAPER .... -# to Pr The newly approved MPCA rules require a new General NPDES Permit application to be prepared and submitted to MPCA by June 1,2006. The MPCA will then review the application, notice each individual plan for public review and comment. It is anticipated that the new permit will be similar to the current one. Recommendation Staff is recommending that once the City Council has conducted the Public Information Meeting, a motion be approved directing Staff to prepare a Record of Decision. It is further recommended that both the Annual Report and the new permit application be presented at the May 8, 2006 City Council Meeting for approval under the Consent Agenda. City of Shorewood SWPPP . Storm . Water . Pollution . Prevention . Program Purpose of Public Meeting . Educate Citizens . Answer Questions on the SWPPP . Receive Public Comments . Meet the Requirements of the Permit SWPPP Origins . National Pollutant Discharge Elimination System - NPDES . NPDES Targets: - Construction Sites - Industrial Discharges - Urban Storm Water Discharges 1 NPDES Program . Phase I - Large Cities 100.000 + population - Construction Sites 5 acres or more - Industrial Point Sources . Phase II - Smaller Cities 10,000 + (or urbanized): Municipal Separate Storm Sewer Systems (MS4s) - Construction Sites 1 acre or more - Industrial Non- Point Sources swppp Required to Address 6 Minimum Control Measures (MCM) . MCM 1 - Public Education and Outreach . MCM 2 - Public Participation and Involvement . MCM 3 - Illicit Discharge and Detection . MCM 4 - Construction Site Storm Water Runoff Control . MCM 5 - Post Construction Storm Water Management . MCM 6 - Pollution Prevention and Good Housekeeping Public Education and Outreach . Brochures . Newsletter Articles in the ShoREport - Eleven Articles in 2004 . SWPPP available at City Hall . Web Page on SWPPP Issues . Staff Training 2 Public Participation and Involvement . Annual Public Meeting -Tonight's Meeting . Encourage Public Comments . Determine Appropriateness of Current Plan . Incorporate Public Feedback Into SWPPP Illicit Discharge Detection and Elimination . Recycling Programs . Storm Sewer Maps - Storm Sewer Base Map has been completed based on review of record drawings . Future Actions - Verify Mapping - Illicit Discharge Ordinance . Required By NPDES Construction Site Storm Water Runoff Control . Ongoing Staff Training - Site inspections - Corrective Action - Penalties for Violations . Minnehaha Creek Watershed District - Erosion Control Requirements - Plan review - Inspection 3 Post Construction Storm Water Management . Surface Water Management Plan - Required With Each Development Plan . New Development Review and Requirements - NURP Ponds - Infiltration Basins - Regional Treatment Ponds Pollution Prevention and Good Housekeeping Storm Sewer Inspection Program - At least 20% each year as required - Structural Pollution Control Devices . Ongoing Staff Training - Hazardous Materials Storage - Road Salt Applications - Street Sweeping 2003 Lawsuit MPCA Permit Challenged in Court by MCEA resulting in the following changes: . MPCA must Notice and Review all MS4 SWPPP . Language changes "Minimize" to "Reduce" . Non-Degradation must be implemented 4 Rule Changes for 2006 . New permit written by MPCA . Revised Permit Due June 1,2006 . Non-Degradation Rule - 30 Cities selected by size or growth potential - Analysis showing pollutant loadings in 1988. 2000, and 2020 - Corrective plan - Other MS4s? Future Actions for Shorewood . Re-submit SWPPP to MPCA for review and public notice by June 1, 2006 . New annual report due in June 30, 2006 . Prepare for Non-Degradation analysis QUESTIONS AND COMMENTS 5 By completing this annual report form, you are ''providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices and progress towards achieving your identified measurable goals for each of the minimum control measures" as required by the MS4 Permit. Use of this form is not mandatory; however, you must address all the questions and cross reference ina clear format. Name of MS4: City of Shore wood Contact Person: LarrvBrown Telephone Number: (952) 401-1637 Address: 5755 Country Club Road Shorewood MN 55331-8926 1. Public Education and Outreach on Stormwater Impacts a. Did you hold a public meeting on your Stormwater Pollution Prevention Yes No Program (SWPPP)? [Part V.G.1.e] X b. How many individuals attended? 3 If you did not comply with this requirement, explain why. Please attach a separate sheet labeled 1 c. Response: In accordance with NPDES II rules, the City must provide 30 days notice and conduct a public meeting for the Stormwater Pol/ution Prevention Program (SWPPP), prior to March 1dh, 2005. City Staff missed the appropriate publication deadline to meet the 30-day notice period, as it relates to the City Council meeting schedule. Based upon guidance from MPCA staff and the City's consultant, it was decided that it was more important to make sure that the review period of 30 days was provided for the SWPPP, versus meeting the March 1 dh, 2005 deadline for the SWPPP meeting. Therefore, the meeting was noticed 30 days in advance, and was conducted on March 14, 2005. 1 3/15/2005 c. What was the date of the public meeting? March 14,2005 d. In what newspaper or publication of general interest did you publish the public notice of your meeting? [Part V.G.l.e.2] Sun Newspapers e. On what date was it published? Februarv 10, 2005 NOTE: Please retain a copy of the public notice in your records. You must hold your public meeting before March 10, 2005. f You must implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants in stormwaterrunoff. Please provide a status update concerning your efforts in developing this program. Please provide your response below or attach a separate sheet labeled 19. Response: The City continues its efforts in public education. Elements of education are published to each residence via the City of Shoreowood's monthly newsletter "The ShoreReport. "in addition to publication on the city's web page. This web page address is ...v...vW.ci.sh01'ewood.mn.us. Brochures have also been published and distributed, on specific issues. During 2004, the city has published the following items: The ShoreReport February "Living in a Watershed: Stormwater Pollution Prevention" "Resident Participation in Stormwater Pollution Prevention" "Freeman Park Wetland Improvements" March "Protect Our Wetlands" April "Fertilizer Law in Effect" "Clean Up After Your Pets" May "No phosphorus Fertilizer Reminder" "Spring Yard Care and the Eco-Yard" "Council Activities: Review of the SWPPP" "Yard Waste Disposal Options" June "Help Keep Our Water Clean" Web Page The City maintains a SWPPP web page to inform the public of the SWPPP and its importance to the City. This web page address is: www.ci.shorewood.mn.us/Pa eslPworks/s .html. 2 3/11/2005 Brochures "Dog Policies - A Guide for Shorewood Dog Owners" This brochure is distributed to al/ residents at the time of issuing a new license or the renewing of a pet license. The lead article of this pamphlet discusses how important picking up after pets is to the environment. h. You must specifically implement an education program that individually addresses each Minimum Control Measure: 1) Public education and outreach; 2) Public participation; 3} Illicit discharge detection and elimination; 4Y Construction sitestonnwater runoff control; ..... 5) Post-construction stormwater management in new development and redevelopment; and 6) Pollution prevention/good housekeeping for municipal operations. Please provide a status update concerning your efforts to implement this education program for each of the Minimum Control Measures. Provide your response below or provide a separate sheet labeled 1 h. Response: The City has included at least one Minimum Control Measure for each one of the six areas indicated a s part of the SWPPP. 2. Public Participation/involvement a. During your public meeting, did you receive written and/or oral input on your SWPPP? [Part V.G.2.b.1-3] NOTE: Input must be considered prior to submittal of your annual report. b. Did you create a record of comments and your response to comments/record of decision (ROD)? c. Have you kept the ROD in accordance with the permit? [Part V.G.2.b] Yes No d. Do you plan to incorporate any comments into your next SWPPP update? [Part V.G.2.c] Yes No X Yes No X Yes No X 3 3/11/2005 3. Illicit Discharae Detection and Elimination You must develop, implement and enforce a program to detect and eliminate illicit discharges as defined at 40 CPR l22.26(b)(2) into your SWPPP. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. a. You must develop, if not already completed, a storm sewer system map showing the location of: 1) Ponds, streams, lakes and wetlands that are part of your system; 2) Structural pollution control devices (grit chambers, separators, etc.) that are part of your system; 3) All pipes and conveyances in your system, as a goal-but at minimum- those pipes that are 24 inches in diameter and over; 4) Outfall.s,_ including discharges from your system to other MS4s, or waters and wetlands that are not part of your system (where you do not have operational control); structures that discharge stormwater directly into groundwater; overland discharge points and all other points of discharge from your system that are outlets, not diffuse flow areas. Please provide a summalY of your efforts in developing this map. Provide your response below or use a separate sheet labeled 3a. Response: The City is continuing to generate base mapping for all of the storm water structures andappurtenances. To date. approximately 75 percent of the facilities have been mapped. It is anticipated, that the remainder will be completed in the first half of 2005. 4 3/11/2005 b. Y oumust, to the extent allowable under law, effectively prohibit, through ordinance or other regulatory mechanism, non-stormwater discharges from entering into your storm sewer; c. You must develop and implement a program to detect and address non- stormwater discharges, including illegal dumping, to your system; d. You must inform employees, businesses, and the general public in your MS4 area of hazards associated with illegal discharges and improper disposal of waste; e. You must address the following categories of non-stormwater discharges or flows (i.e., illicit discharges), only if you identify them as significant contributors of pollutants to your small MS4:water line flushing, landscape irrigation, diverted stream flows,rising' ground waters, uncontaminated groul1d water infiltration (as defined at 40 CPR 35.2005(20)), uncontaminated pumped ground water, discharges from potable water sources, foundation drains, air conditioning condensation, irrigation water, springs, water from crawl space pumps, footing drains, lawn watering, truck and car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, and street wash water, discharges or flows from fire fighting activities. Please provide a status update concerning your efforts to meet these permit conditions. Please prov,ide your response below or provide a separate sheet labeled 3b-e. Response: The City of Shorewood has designated Minnehaha Creek Watershed District and the Riley Purgatory Bluff Creek Watershed District as the Responsible Governmental Units for review of drainage, land developments, erosion controls, and the implemntaton of Best Management Practices. Currently, these organizations review and administrate plan and site reviews, as it relates to stormwater/nonstormwater discharges, and applying the necessary ordinances regulating BMP's and SWPPP's. Therefore, the City believes that it has met the obligations above, by implementing said relationships with the Watershed Districts as the RGU. 4. Construction Site StorIDwater Runoff Control You must develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of greater than or equal to one acre or is less than one acre but is part of a common plan of development that will be one acre or greater. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure, at minimum: 5 3/11/2005 a. An ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to the extent allowable under law. These ordinances or regulatory mechanisms must be in place by March 11,2005; b.. Requirements for construction site operators to implement appropriate erosion and sediment control best management practices; c. Requirements for construction site operators to control waste, such as discarded building materials, concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality; ~L Procedures for site plan review which incorporateconsideratioll of potential Water quality impacts; e. Procedures for receipt and consideration of reports of non compliance or other information on construction related issues submitted by the public, and f Procedures for site inspection and enforcement of control measures. Please provide a status update concerning your efforts to meet this permit condition. Please provide your response below or provide a separate sheet labeled 4. Response: The City requires, as part of the zoning and subdivision ordinances, that waste materials be contained on site. Water Quality review is addressed by the RGU. 5. Post-construction Stormwater Mana ement in New Develo ment and Redevelo ment You must develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Y our program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. At minimum: a. Develop and implement strategies which include a combination of structural and/or non-structural best management practices (BMPs) appropriate for your community; b. Use an ordinance or other regulatory mechanism to address post-construction runoff from new development and redevelopment projects to the extent allowable under law; and 6 3/11/2005 c. Ensure adequate long-term operation and maintenance of BMPs installed as a result of these requirements. Please provide a status update concerning your efforts to meet this permit condition. Please provide your response below or provide a separate sheet labeled 5. Response: The City requires a sWPPP for each proposed development, redevelopment, or public works improvement project. Field representatives. trained and certified in Best Management Practices, are on site and providing the documentation requiredfor each project. . 6. Pollution Prevention/Good Housekee in for Munici al 0 erations a. You must develop.and implement an ope.ration and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Training materials that are available from the USEP A, state and regional agencies, or other organizations may be used as appropriate or modified for your community; Your program must include employee training to prevent and reduce stormwater pollution from activities such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. Please provide a status update concerning your efforts in developing a Pollution Prevention Plan. Please provide your response below or provide a separate sheet labeled 6a. Response: The City has performed training activities for BMF's for municipal personnel. This is documented as a Minimum Control Measure as part of the SWPPP b. Did you identify and inspect all of your structural pollution control Yes No devices such as trap manholes, grit chambers, sumps, floatable X skimmers and separators, etc.? [Part V.G.6.b.2] c. How many structural pollution control devices do you have in your MS4 system? 10 d. How many structural pollution control devices did you inspect? 10 7 3/11/2005 e. Calculate the percentage_l 00 NOTE: If less than 100 % were inspected, please explain why below or on a separate sheet labels 6e. f. Did you repair, replace, or maintain any structural pollution control Yes No devices? X g. Briefly, summarize any significant unscheduled (not routine) maintenance or improvement activities stemming from inspections of your structural pollution control devices. Whatchanges have been made to your SWPPP as a result? Please .. explain b~low o~ attached a. separate sheet labeled 6g. h. Did you identify and inspect at least 20% of your outfalls, sediment Yes No basins, and ponds? [Part V.G.6.b.3] X 1. How many outfalls, basins and ponds do you have? 71 outfalls, 72 ponds 2. Indicate ifthis number known or estimated?, Known 3. How many of you outfalls, sediment basins, or ponds did you inspect? 36 4. What percentage is this? 51 % 5. If less than 20% of your outfalls, sediment basins and ponds were inspected, please explain why below or ona separate sheet labeled 6h-5. 6. Briefly, summarize the dates of completion of major additional protection measures triggered by your inspections. [Part V.G.6.bA]. Attach a separate sheet if necessary labeled 6h-6. Response: In August of 2004, the City peliormed several regrading and stabilization offive outfall areas that showed signs of erosion 8 3/11/2005 7. Additional SWPPP Issues Yes No a. Did ybu make a change to any identified best management practices or X measurable goals that were submitted with your permit application? [Part V.G.6.b.1] If ou res onded es, ex lain under art boo b. Briefly list the best management practices using their unique identification numbers you used in your SWPPP or any measurable goals that will be changed in your updated SWPPP, and why they have changed. Attach a separate sheet ifnecessalY labeled 7b. c. Did you rely on any other entities to satisfy any portion of your SWPPP? If yes, please identify below the entity and for what activities. Yes X No Response: The City has identified and formally designated the Minnehaha Creek Watershed District and the Riley Purgatory BlujfCreek Watershed District as the RGU's. Therefore, the City is utilizing the services of the Watershed Districtsfor policing, ordinance and enforcement issues. d. Do you discharge to waters with a restricted discharge? See Appendix C Part B; you may view the applicable rules at www.pca.state.mn.us/water/water mnrules.html. If you need assistance with this determination, contact Keith Cherryholmes at (651) 296-6945 Yes No X If your answer is no, skip ahead to the certification. If your answer is "yes, "please attach the following information below or on a separate sheet labeled 7d. (No response is needed unless there was a change in listing during 2004) a. A map of the watersheds where your MS4 discharges to the waters with restIicted discharge. (Use a USGS map or equivalent) b. A narrative estimate of the impervious surfaces where your MS4 discharges to the waters with restricted discharge (estimated total impervious from land use and zoning or existing data can be used if available). c. A narrative estimate of the future / projected impervious surfaces where your MS4 discharges to the waters with restricted discharge (using available zoning or planning information that may affect your future discharges). rrative estimate of how your SWPPP can be altered to eliminate new or expanded discharges to the waters with restricted discharge. This consists of your preliminary plan to avoid, divert, or eliminate discharges to restricted waters, whenever possible. 9 3/11/2005 Owner or Operator Certification The person with overall administrative responsibility for SWPPP implementation must sign the annual report. This person must be duly authorized and should be the person who signed the MS4 permit application or a successor. I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fme and imprisonment (MilID. R. 7001.0540). . ~~d 0> Authorized Signature (This per:C1O ;:;st be dul-;:thorized to sign the annual report for the MS4 ) 3~si6s Date Brown Last Name 5755 Country Club Road Mailing Address Shorewood City (952) 401-1637 Telephone (include area code) Larry . First Name Director of Public Works Title ~ 55331-8926 State Zip Code Lbrown@ci.shorewood.mn.us E-Mail Address Please submit your annual report by March 10, 2005 to: MS4 Stormwater Program Municipal Division Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, Minnesota 55155-4194 10 311112005 BMPs BROCHURES, HANDOUTS AND NEWSLETTERS 1.1 ~inimum Control Measures Addressed by This BMP X Public education: and outreach X Public participation and involvement X illicit discharge detection and elimination BMP Description: The City will produce and distribute articles and information on the City's Storm Water Pollution Prevention Plan including information on the annual public hearing, illicit discharges, erosion control, shoreline management, composting and pollution prevention and other applicable best management practices. This publication will be distributed through City mailings and newsletters. Construction site runoff controls X X X Post-construction stormwater management Pollution prevention/good housekeeping Education Goal: This program is designed to develop an understanding of the SWPPP among residents. Timeline I Implementation Schedule: . This activity will begin in 2003 and continue annually through 2008. . MeaSurable Goals: Document the number of publications and households served by each publication. Audience: This activity will be directed to City residents, property owners, and business owners. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. Brochure Title Tar{!et Audience Mailine: Date Number of Publications "Recycling Manual for Residents New & Existing Varies 220 of the City of Shorewood" Residents "Can't put it in the trash? Put it in New Resident Varies 220 vour car" "RecvclinQ News" Residents Februarv. 2003 2500 "Smin!1: Cleanun Pro!1:ram" Residents Amil 2003 2500 "Snrinp' Cleanun Pro!1:ram" Residents Mav.2003 2.500 "Where to Put Those Plastic Residents May, 2003 2,500 Ba!1:s" "Compost Bins and Scrap Residents June, 2003 2,500 Buckets Available" "Backvard Comoosting" Residents July, 2003 2,500 "Recycling your used motor oil is Residents August, 2003 2,500 easy" "Household Hazardous Waste Residents September, 2,500 Collection" 2003 BMPs BROCHURES, HANDOUTS AND NEWSLETTERS 1.1 continued I hereby certify that the above activities were completed. du~L;;f ~ Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs SWPPP STAFF TRAINING 1.2 Minimum Control Measures Addressed by This BMP x Public education and outreach Public participation and involvement Illicit discharge detection and elimination x X X Construction site runoff controls Post-construction stormwater management Pollution prevention/good housekeeping BMP Description: The City will provide training opportunities for City Staff in erosion controt best management practices, good housekeeping, and pollution prevention. These may include but are not limited to: MnDOT erosion control certification, SWPPP workshops; and BMP workshops. Education Goal: The goal of this action is to introduce ideas and develop anunde~standing ofthe SWPPP among City staff. .. Timeline / Implementation Schedule: This activity will begin in 2003 and continu.e annually through 200K . . - . Measura ble Goals: The City will provide a minimum of one training opportunity and document the number of training sessions and the number of participants 'in attendance. Audience: City Staff involved in public works projects, construction projects, construction inspection, and maintenance. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 I E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . October 15, 2003 Public Works Personnel: Reviewed erosion control techniques, observation of site runoff problems and reporting practices for erosion problems. . October 16, 2003, Public Works Personnel: Reviewed polices regarding mowing and grass clippings with parks personnel. ' . November 18,2003, Inspection Personnel: Distributed education materials pertaining to construction site erosion control and draft policies that are being considered for failure to control off site erosion. I hereby certify that the above activities were completed. d~/ff ~ Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs SWPPP WEB PAGE 1.3 Minimum Control Measures Addressed by This BMP X Public education and outreach X Public participation and involvement X illicit discharge detection and elimination BMP Description: The City will incorporate public information on SWPPP issues into a separate page on the City's web site. This would specifically describe the SWPPP, each minimum control measure, the goals and actions planned by the City, provide links to BMPs, articles on each control measure and collect feedback from site visitors. Construction site runoff controls x X X Post-construction storm water managemen t Pollution prevention/good housekeeping Education Goal: The City will provide Information:. on stormwater . pollution prevention, best management practices, the City SWPPP, and outside entity resources available to City residents. Timeline / Implementation Schedule: . - . .-. - . - . This aCtivity will begii1in2004 and contirlue annually until 2008. Measurable Goals: The City will develop a separate SWPPP web page and document the number of publications produced. Audience: All City residents, property owners, and business owners. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . The City has created a separate web page and released this for viewing inMarch, 2004 for the City's SWPPP with an emphasis on educational outreach. Further revisions to the web site are anticipated to complete all of the goals. 1 hereby certify that the above activities were completed. ~A!d -, Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs ANNUAL PUBLIC MEETING 2.1 Minimum Control Measures Addressed by This BMP x X Public education and outreach Construction site runoff controls Public participation and involvement Illicit discharge detection and elimination BMP Description: The City will conduct a public meeting on the City's Stormwater Pollution Prevention Program; solicit public opinion on the plan, and consider written and oral input into the SWPPP. Post-construction stormwa ter management Pollution prevention/good housekeeping Measurable Goals: Hold the public meeting, record attendance, keep minutes, record statements and written comments and cl,ocument changes ma,de to.tl1eS:WPPP.. Timeline / Implementation Schedule: This activity will be completed annually beginning in 2004 and continue through the life of this permit, 2008. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . March 22,2004, Annual Public Information Meeting will be conducted. Official minutes will document testimony and comments, and a record of decision will be issued. I hereby certify that the above activities were completed. ~,//? :> Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs STORM SEWER MAP 3.3 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement X illicit discharge detection and elimination BMP Description: The City currently has a map identifying all ponds, lakes, streams, storm sewer pipes and conveyances as well as outfallsand discharge points leaving the City. As part of the SWPPP the City will annually update tl1is map to include changes to the storm sewer system throughout the City including but not limited to, new development, street improvements, water quality projects, wetland mitigation projects and any changes to the storage or conveyance of stormwater within the City. Post-construction stormwater management. . Pollution prevention/good housekeeping Measurable Goals: The City will map all storm sewer pipe owned by the City and annually document changes in the storm sewer system. Timeline I Implementation Schedule: The City will conduct annual reviews of this activity (2003-2008). Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . The City has created a storm sewer map with storm sewer facilities owned and operated by the City. . Twenty percent of the outfall structures were inspected, along with documentation for maintenance and repairs. I hereby certify that the above activities were completed. ~4-~ --= l- Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs EROSION CONTROL ORDINANCE 4.1 Minimum Control Measures Addressed by This BMP Public ed ucation and outreach x Construction site runoff controls Public participation and involvement Illicit discharge detection and elimination BMP Description: The City will review their current permit review processes and include managing site erosion and sediment control as part of the conditions of the permit. Staff will review current ordinances and City codes and update as necessary. Post-construction storm water management Pollution prevention/good housekeeping 'Measurable Goals: The City will review and update as necessary the City's Erosion Control Ordinance. Timeline I Implementation Schedule: The City will review the current permit in 2004, and add additional requiremE!ntsin 2005. The enforcement of new permit requirements will be in in 2005 and last until 2008. Responsible Person: Name: Larry Brown Title: Public Works Director Fhone: 952-474-3236 E-mail: Ibrown@cLshorewood.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . The City is in the process of reviewing their erosion control ordinance for compliance with applicable rules and regulations. I hereby certify that the above activities were completed. ~.~ Signature of Responsible Official Director of Public Works Title 3-10-04 Date BMPs SURFACE WATER MANAGEMENT PLAN 5.1 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement Illicit discharge" detection and elimination BMP Description: The City currently has a Comprehensive Surface Water Management Plan. As part of this permit, the City will review the policies, requirements and Best Management Practices included within this document annually and will make amendments as necessary, as well as implement the plan. x Post-construction storm water management Pollution prevention/good housekeeping Measurable Goals: The City will implementthe City's Surface Water MariagerrtentPlanand update the planas necessary. Timeline / Implementation Schedule: The City will review its program annually beginning in 2004. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: Ibrown@cLshorewood.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . City Staff has reviewed the current Stormwater Management Policy and finds it to be adequate. I hereby certify that the above activities were completed. ~ DhectmolPublicWoth Signatme 01 ReSPO~~dal -> TWe 3-10-04 Date BMPs DEVELOPMENT REVIEW 5.2 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement illicit discharge detection and elimination BMP Description: The City will continue to use existing development review policies currently in place to minimize the negative impacts storm water runoff may have on water quality within the City. Utilizing these existing policies, all development proposals must address water quality, water quantity, erosion control and site grading, utilizing BMP's for each of these activities. x Post-construction stormwater management Pollution prevention/good housekeeping Measurable Goals: TheCitywill review new development plans for . conformance with BMP's outlined in the SWPPP and document the number of development plans reviewed annually. Timeline I Implementation Schedule: . The City will follow this activity annually 2003 through2b08. . Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.richfield.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . The City, and the Minnehaha Creek Watershed District or the Riley Purgatory Bluff Creek Watershed District, review plans to insure thatBMP's are being utilized within the City. I hereby certify that the above activities were completed. ~L Di,ectmofPublicWmks Signatme of Responsi~ Titl, 3-10-04 Date BMPs STORM SEWER INSPECTION PROGRAM 6.1 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement X illicit discharge detection and elimination BMP Description: The City will inspect all outfalls, sediment basins and ponds within the city's storm sewer system. The results of these inspections will be compiled in' a report and include sediment levels, pond age, watershed information and record recommended maintenance and maintenance schedules. X Post-construction stormwater management Pollution prevention/good housekeeping Measurable Goals: The City will record the number of outfalls inspected, and rate the condition of ol.ltfalls and "ponds. The inspecti"on6l all storm sewers will be completed over the 5-year permit period. Responsible Person: Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.rnn.us Timeline / Implementation Schedule: The City will begin this action in the year2004 and continue until all inspections are complete prior tci the 2008 permit expiration. ' Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . The City has commenced with the inspection of all of the outfalls, and has undertaken projects with the appropriate watershed district to remove sediments from basins that require restored volume. I hereby certify that the above activities were completed. ~~ Di...cto, of PublicWmk, . Signatwe of Re'ponsible Official Title 3-10-04 Date BMPs EQUIPMENT AND HAZARDOUS MATERIAL. STORAGE 6.2 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement X Illicit discharge detection and elimination BMP Description: The City will continue to train staff, implementprocedures, and incorporate best management practices in handling of equipment and hazardous materials used by City staff. X Post-construction stormwa ter management Pollution prevention/good housekeeping Measurable Goals: The City will review activities undertaken by its staff to prevent illicit discharges from daily activities. Timeline / Implementation Schedule: The City will review its activities annually beginning in 2004. Responsible Person: Name: Larry Brown Title: Public Works Director I Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . Personnel are trained by a certified instructor on an annual basis on the handling, storage and employee right to know act regarding hazardous chemicals and substances. . Personnel handling chemicals, herbicides and other materials that require special care and storage are trained annually by supervisory staff. I hereby certify that the above activities were completed. ~/>> l.7 Signature of Responsible Official :::> Director of Public Works Ti tle 3-10-04 Date BMPs LANDSCAPING AND LAWN CARE PRACTICES 6.3 Minimum Control Measures Addressed by This BMP Public education and outreach Construction site runoff controls Public participation and involvement lllicit discharge detection and elimination BMP Description: The City will annually review and, if necessary, adjust its current practices in the use of pesticide and herbicide application, mowing and discharge operations, grass clipping collection, mulching and composting. x Post-construction storm wa ter management Pollution prevention/good housekeeping Measurable Goals: The City will annually document the results ofthe review and the number of staff who receive training. I Responsible Person, Name: Larry Brown Title: Public Works Director Phone: 952-474-3236 E-mail: lbrown@ci.shorewood.mn.us Timeline I Implementation Schedule: This activity will be conducted annually beginning in 2004. Recorded Activities Completed Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. . January 13, 2004, Five Public Works Staff members: Reviewed current practices of pesticide and herbicide application, storage and practices. In addition, reviewed procedures for discharge of grass clippings and roadside mowing practices. I hereby certify that the above activities were completed. ~ DhectorolPublkWorks . Signature of ResPOn~fficia1' Title 3-10-04 Date CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: City Council FROM: DATE: SUBJECT: Approval of Goals and Priorities for 2006/early 2007 City Council reviewed a list of suggested goals for 2006/early 2007 at a work session on February 13. Council added several items to the list, and over the past ten days has forwarded their ranking (high, medium, and low) to the City Administrator for tabulation. A copy of that tabulation is attaclied~ This ranking prQcess is very useful in identifying which areas to focus on, and which ones are less important to pursue. Scoring has been simply made: 3 points for high, 2 points for medium, 1 point for low, and 0 for deletions. The scores were totaled and then divided by the number of respondents. The high priority list (2.5 points or higher) includes: 1. Infrastructure - Develop and complete matrix to identify priority projects 2. Public Safety - Complete SLMPD funding allocation arbitration and evaluate any action needed from resulting changes (if any) 3.0 points 3. Infrastructure - Accomplish SE/Amesbury water interconnectiQn 2.8 points 4. Complete Woodhaven well area water source replacement 2.8 )Joints 5. Public Safety - Conduct Eme~gency Operatiol;ls Center simulation (w/SLMPD) 2.8 points 6. Good Governance - Meet jointly at least mice w/each advisory commission 2.6 points 7. Internal Systems - Implement newpompensation & benefits recommendations 2.6 points 8. Environment/QoL - Complete CR 19 landscapiiig/entry-point designs 2.6 points 9. Environment/QoL - Complete C-3zoning district 2.6 points 10. Environment/QoL -- Review/implement\recommendations for Planning District 6 (CR 19 corridor) 11. Public Safety - Support transition to new Fire Chief 12. Customer Service - Continue to expand public info on Website 13. Public Safety - Adopt & implement NIMS 3.0 points 2.() points 2.6 points 2.5 points 2.5 points tn. PRINTED ON RECYCLE. 0 PAPER ... " -#q4 2006/early 2007 Goals and Priorities March 13,2006, City Council Meeting Page 2 Items which scored fewer than 2.0 points would be placed in the "low priority" category. These include: 1. Infrastructure - Waterford Liquor Store aesthetic improvements 0.2 points 2. Environment/QoL - Develop historic preservation program 1.2 points 3. Environment/QoL - Freeman Park pond/wetland project 1.6 points 4. Internal Systems - RFP for prosecutor services w/Excelsior & Tonka Bay 1.6 points 5. Internal Systems - RFP for external audit services 1.8 points 6. Infrastructure - Pursue the goal of having first-rate City facilities 1.8 points 7. Public Safety - review animal control services & encourage SLMPD to provide 1.8 points The other items on the list scored between 2.0 and 2.4, and can be considered medium priorities. They are shown on the attached list. Citv Council Action: The City Council should review the list and make any changes or additions that it deems necessary. After any amendments, the Council should approve the list of Goals and Priorities for 2006 through first quarter 2007. (Due to timing for this memorandum to be in the agenda packet, I was unable to do a more orderly presentation of the Goals & Priorities list. This version will be prepared following Council approval of the goals and priorities.) Goals and Priorities during 2006 & early 2007 Ranking Form 1) Maintain and Enhance Infrastructure a) Develop and complete matrix to identify priority projects Hi ~ Med Lo b) Implement financing and special assessment policies Hi ~ Med 1 Lo ~ c) Accomplish SE/ Amesbury water interconnection Hi 1: Med 1 Lo d) Complete W oodhaven well area water source replacement Hi 1: Med 1 Lo e) Pursue the goal of having first-rate City facilities Hi 1 Med ~ Lo ~ i. Maintain & improve appearance and landscaping of buildings Hi Med ~ Lo 11. Amesbury wellhouse exterior renovation Hi ~ Med l Lo 111. Waterford Liquor Store aesthetic improvements Delete 1: Lo 1 iv. Hire in-house City Engineer Hi l Med Lo ~ t) Develop program to encourage connection to City water system Hi ~ Med ~ Del 1 2) Customer-friendly Enhancements Score 3.0 2.0 2.8 2.8 1.8 2.0 2.4 0.2 2.2 2.0 a) Implement auto-pay, electronic pay, acceptance of credit cards for general City fees and transactions Hi ~ Med ~ Lo 1 2.2 Most comments say to focus on auto-pay b) Continue to expand public information available on Website Hi ~ Med l Lo 2.4 1. Documents Hi l Med 1 Lo 2.5 11. Agenda packets Hi Med ~ Lo 2.0 111. Road condition inventory Hi l Med 1 Lo 1 2.4 c) Develop and make available interactive application forms Hi ~ Med l Lo 2.4 3) Enhance Internal (Administrative) Systems a) Implement new compensation & benefits recommendations Hi 1: Med Lo 1 2.6 b) Implement fund balance guidelines Hi ~ Med 1 Lo ~ 2.0 c) RFP for Prosecutor Services, jointly w/Excelsior and Tonka Bay Hi 1 Med 1 Lo l 1.6 d) RFP for External Audit services Hi Med ~ Lo l 1.8 e) Technology Improvements Hi ~ Med 1 Lo ~ 2.0 1. Intranet for employee communications Hi ~ Med 1 Lo ~ 2.0 t) Develop tool to track/review priorities w/Council Hi ~ Med l Lo 2.4 g) Update & identify more relevant performance indicators (for budget) Hi ~ Med l Lo 2.4 h) Review planning inventory for mandated 2008 Comprehensive Plan Update Hi l Med 1 Lo 1 2.4 i) Adopt right-of-way ordinance Hi l Med Lo ~ 2.2 - 2 - 4) Environment and Quality of Life Improvements a) Complete Gideon Glen project Hi l Med Lo ~ i. Place conservation easement on property Hi l Med Lo ~ b) Freeman Park pond/wetland project Hi 1 Med 1 Lo l c) Manor Park pond water quality improvement Hi 1 Med l Lo 1 d) Develop historic preservation program Delete 1 Med ~ Lo ~ e) Complete CR 19/5mithtown Road landscaping and entry-point designs Hi l Med ~ Lo 2.6 t) Update C-3 zoning district Hi l Med ~ Lo 2.6 g) Review/implement recommendations for Planning District 6 (CR 19 from Excelsior to Tonka Bay city limits) Score 2.2 2.2 1.6 2.0 1.2 h) ReviewIRevise trail planning process Hi l Med ~ Lo Hi ~ Med 1 Lo ~ 2.6 2.0 5) Enhance Public Safety a) Conduct Emergency Operations Center simulation (through SLMPD) Hi 1: Med 1 Lo 2.8 b) Adopt & Implement NIMS (National Incident Management System) standards Hi ~ Med ~ Lo 2.5 c) Support transition to new Fire Chief Hi l Med Lo ~ 2.6 d) Review animal control services; encourage SLMPD to provide them Hi 1 Med ~ Lo ~ 1.8 e) Complete SLMPD funding allocation arbitration & evaluate any action needed from resulting changes (if any) Hi ~ Med Lo 3.0 6) Pursue Good Governance a) Meet jointly at least once with each advisory commission Hi 1: Med Lo 1 2.6 b) Better define the role and/or scope of the Park Commission Hi l Med 1 Lo 1 2.4