031306 CC WS AgP
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, MARCH 13,2006
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
8:00 PM or immediately following
Regular Council meeting
AGENDA
1. CONVENE SPECIAL CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Lizee
Turgeon _
Callies
Wellens
B. Review Agenda
2. CAPITAL IMPROVEMENTS AND BONDING FOR THE WATER SYSTEM (Att.-
Director of Public Works' memorandum)
3. WATER EXTENSION AND CONNECTION POLICY AND PRACTICE (Att. - City
Administrator and Director of Public Works' memorandum)
4. POLICY ON PRIVATE PARTY P ARTICIP ATION IN CITY CONTRACTS (Att. - City
Administrator's memorandum)
5. REPORT ON SURVEY RESULTS - W A TERMAIN PROJECTS (Att. - City Engineer's
memorandum)
6. OTHER
7. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNE~OTA 55.331~8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cltyhall@cl.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
RE:
Capital Improvements and Bonding for the Water System
On August 8, 2005, Northland Securities performed the sale of$1,525,000 of bonds, on behalf of the
City of Shorewood, for various water system improvements.
The improvements considered under that bond issue is as follows:
(
Project Estimated Costs
(
Reconstruct Badger Field Well Facility $ 675,000
Replacement of Well Controls AmesburyWell $ 75,000
W oodhaven Well Interconnect $ 174,500
. ( .
Radio Read Meters $ 210,000
Amesbury Polyphosphate System (. $ 12,000
...
Amesbury Building Repair ) $ 75,000
SE Area Water Rehab and Tower Painting $ 300,000
. .
Total Project Costs $ 1,471,500
Table 1
=#=cJ
t.'.. PRINTED.ON RECYCLED PAPER
....
Mayor and City Council
Work Session CIP Water and Bonds
March 9, 2006
Page 2 of 4
At the time staff made the presentation to the City Council for this bond sale, it was noted that these
were the estimates that were available, and that cleanup financing may come into playas the designs
are performed and projects are let. Unfortunately, we often playa "chicken-and-egg scenario" of
leading a project design with the bond portfolio, to enable the financing to be in place for bidding and
construction. Such is the case here.
A brief update as to the status of the projects listed in Table 1 is as follows:
. Reconstruct Badger Field Well Facility: Nearing the completion of construction. The well was
placed in service March, 6, 2006. Final building, parking lot improvements, and landscaping will
be completed this spring.
. Replacement of Well Controls Amesbury Well: Concepts are being discussed with the Controls
Consultant.
. Woodhaven Well Interconnect: Staffis still negotiating with the City ofChanhassen, regarding
connection charges.
. Radio Read Meters: Yet to commence
. Amesbury Polyphosphate System: Yet to commence
. Amesbury Building Repair: Preliminary quotes reviewed. Initial round of proposals received.
Redesign is necessary, due to feedback from Homeowners Association, covenants and restrictions,
and we will be pursuing a second request for proposals.
. SE Area Water Rehab and Tower Painting: Plans and Specifications have been drafted and are
being reviewed.
As projects have entered the design and construction phase, overall costs become clear. Staff has been
able to perform a final cost projection to complete the Badger Field project; re-estimate costs for the
SE Area Water Tower Rehabilitation and Painting project, now that a design has been drafted; and
calculate a revised cost for interconnection with the City of Chanhassen for the W oodhaven Well site,
based on the most recent discussions. Table 2 on the following page is a representation of these
findings.
Mayor and City Council
Work Session CIP Water and Bonds
March 9, 2006
Page 3 of 4
Project Original Estimate Projected Costs
(Bond Basis)
Reconstruct Badger Field Well Facility $ 625,000 $691,035
Replacement of Well Controls $ 75,000 $ 75,000
Amesburv Well
W oodhaven Well Interconnect $ 174,500 $260,000
Radio Read Meters $ 210,000 $210,000
Amesbury Polyphosphate System $ 12,000 $ 12,000
Amesbury Building Repair $ 75,000 $ 75,000
SE Area Water Rehab and Tower $ 300,000
Painting
Total Project Costs $ 1,471,500 $1,323,035
Table 2
Currently, the Badger Well project has exceeded what the preliminary estimate at that time was. Note
that the project is still on budget for what was proposed at the time the bid was awarded for the project.
In addition, the City of Chanhassen is requesting a significant increase from what was anticipated or
known, for the connection charge to enable the abandonment ofthe Woodhaven Well Facility.
With these projected costs in excess of the original bond issue estimates, Staff has reviewed the
projects to determine what it would require to remain within the bonding limits. In review of the
projects it was determined that postponing the SE Area Water Tower Rehab project is possible for two
years. This "frees up" that portion of the bond sale for the higher priority projects.
SE Area - Amesbury Interconnection
The "SE Area - Amesbury Water Interconnection" is under currently under design, and is scheduled
for construction this spring. This project was proposed in the 2007 Capital Improvement Program, at
the time of the bond sale. It was the precipitation of the Parkview Crossings subdivision that was the
impetus for moving this interconnection to the 2006 season, such that the connections for this
subdivision could also be captured.
Mayor and City Council
Work Session CIP Water and Bonds
March 9, 2006
Page 4 of 4
During consideration of the original bond issue discussed above, application for the preliminary plat of
Parkview Crossings project had not been completed. Thus, it was premature to discuss additional
bonding for the SE Area - Amesbury (and Parkview Crossing Development), at that time the above
referenced bond was being issued.
It is estimated that costs for the interconnection are roughly $880,000, including engineering costs.
Thus, Staff will present materials at the work session to consider another bond issue for this project.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
City Council
Craig W. Dawson, City Administrator ~/
Larry Brown, Director o[Public Works 0/
March 9, 2006
FROM:
DATE:
SUBJECT:
Water Extension and Connection Policy and Practice
There has been some interest and confusion recently in the Wedgewood/Mallard/Teal neighborhood
as the possibility of installing City water has been raised in conjunction with the street reconstruction
project there. Staffbelieyes it is worthwhile to review the major features of the current policy (in
ordinance) and the practices in the extension of City water, and the property owners' costs for City
water.
The City's water regulations are contained in Chapter 903 of the City Code. City water can be
extended under the following scenarios:
1) 100 % petition of property owners. The project may be ordered without a public hearing if
all affected property owners want City water installed.
2) 35% petition of property owners. The City Council may, upon receipt a petition signed by
owners of property whose frontage totals at least 35 percent of the abutting strt(et(s), and after
holding a public hearing and determining feasibility, order the improvement with at least four-
fifths of the Council voting to do so.
3) 67% petition of property owners. If this percentage of affected property owners so petition
the City Council, by simple majority vote may, after holding a public hearing and if the project
is deemed feasible, order the improvement.
4) City-initiated improvement. A City-initiated project maYQrmay not be assessed. If it is to
be assessed, the City Council would need to hold a public hearing and have at least four-fifths
of the Council to vote to order the improvement.
~~ PRINTED ON RECYCLED PAPER
...,
1f3
Water Extension Connection Policy and Practice
March 13,2006, City Council Work Session
Page Two
SDecial Assessments: In Cases 1-3 above, and if decided by the Council in Case 4, all properties
along the new watermain are assessed for the improvement. All applicable costs are apportioned
among the properties. It should be noted that the assessments do not cover what are often referred to
as "trunk charges" or "system charges" -- the associated cost of water treatment systems, wells and
pumps, water towers, etc.
Connection Chare:e: When a property owner applies to receive City water, he/she pays a
"connection charge". This is the charge designed to fund the parts of the water system other than the
watermain under the street in front of the property. The property owner is still responsible for all of
the costs of placing a water line from hislher house to the City's water valve in the right-of-way.
The City's current connection charge is $10,000. The Water Ordinance also gives property owners
credit in the connection charge for any special assessments that have been paid.
"Sec. 903.04, Subd. 3.b.: For properties previously assessed for municipal water service the
connection charge shall be the amount specified in Chapter 1301 of this code, less the amount
previously assessed."
For example,
. If a watermain is put in and there is a $7,500 special assessment levied when it is put in, the
property owner will have that amount credited toward the connection charge. If the current
$10,000 connection charge were in effect at the time the property owner decided to hook up to
the City's system, $2,500 would be owed at that time.
. If a watermain is put in and there is a $12,000 special assessment levied, that is the amount to
be credited. If the connection charge were $12,000 or less at the time the property owner
decided to hook up to the City's system, there would be no further charge made.
New DeveloDments: In the case where water service is extended to new developments, the
developer pays for the greater of the cost to install the watermain improvement or the total of
connection charges. (Sec. 903.04, Subd. 3.d.) No assessments are made against the properties.
Southeast Svstem/Amesburv System Interconnection: The interconnection of the Southeast Area
water system and the Amesbury system is scheduled for this year. This improvement is one which
was initiated by the City and benefits the City's whole water system, and will be financed by all
water customers. No special assessments are proposed to be made against property owners along the
length of the new watermain. Property owners who choose to connect, however, would pay the full
connection charge (now at $10,000) at the time they decided to apply for City water.
Staff Sue:e:estions: Council may wish to consider a policy of assessing the full connection charge, if
it is greater than the cost of the improvement, at the time of assessment for the watermain
improvement. In the end, the property owner is responsible for the full connection charge. Making
one assessment will provide greater clarity and administrative efficiency in financing the water
extension policy.
Staffwill also bring forward the Council-directed amendment to this Chapter whereby applications
for assessments for connection charges can be made administratively, rather than on a case-by-case
request to the City Council.
CHAPTER 903
WATER USE AND SERVICE
Section
903.01 Purpose and intent
903.02 Compliance with provisions
903.03 Private wells
903.04 Water service connections
903.05 Water turn-on and shut-off fees
903.06 Installation and construction requirements and specifications
903.07 Service pipes
903.08 Meters
903.09 Water rates and charges
903.10 Water connections served by adjacent municipalities
903.11 Authorized water shut offs
903 . 12 Conservation measures
903 . 13 Restricted and prohibited acts
903. 14 Discontinuance of service
903.15 Mandatory hook up. commercial and multiple-family residential users and certain residential
developments
903. 16 Right of entry powers
903. 17 Disclaimer of liability
903. 18 Water improvement process
903.19 Amendment - notice
903.20 Violation
903.01 PURPOSE AND INTENT.
The city municipal water system (hereinafter called the water system) shall be operated as a public
utility and convenience from which revenue will be derived. subject to the provisions of this chapter.
(Ord. 395. passed 7-28-2003)
t
903-1
903.02
Shorewood - Public Right-of-Way and Property
903.04
903.02 COMPLIANCE WITH PROVISIONS.
No person shall make, construct or install any water service installation, or make use of any water
service connected to the water system except in the manner provided in this chapter, nor shall any person
make, construct, install or make use of any installation connected to the water system contrary to the
regulatory provisions of this chapter.
(Ord. 395, passed 7-28-2003)
903.03 PRIVATE WELLS.
Pursuant to the current State Well Code and the Minnesota Plumbing Code, private wells may be
constructed or maintained and continued in use whether or not connection is made to the water system.
In no event shall there be a means of cross-connection between the private well and the municipal water
system at any time. Hose bibbs that will enable the cross-connection of the two systems are prohibited
on internal piping of the well supply system. The threads of the boiler drain of the well volume tank
shall be removed or the boiler drain hose bibb replaced with a sink faucet.
(Ord. 395, passed 7-28-2003)
903.04 WATER SERVICE CONNECTIONS.
Subd. 1.
Existing service stubs. Service stubs have been installed to serve some homes and
businesses presently located in the city. For those homes and businesses, the connections
are ready for use by the existing structures in the city.
a. Permit to connect, fee. A permit must be obtained to connect to the water system. The fee
for each permit shall be as set by Council ordinance. The fee shall include inspection and
turn-on services performed by the city.
b. Conditions of permit. The permit fee shall be paid atthe time of makingapplication for
water service. In addition thereto, before any . permit shall be issued, the following
conditions shall be complied with:
(1) No permit shall be issued to tap or connect with any water main or water system of the
city either directly or indirectly from any lot or tract of land unless it shall be
determined that:
(a) The lot or tract of land to be served by the connection or tap has been assessed for
the cost of construction of the water main and water plan system with which the
connection is made; or
903-2
903.04
Subd. 2.
Water Use and Service
903.04
(b) The proceedings for levying the assessments have been or will be commenced in
due course; or
(c) A connection charge has been paid.
(2) A water meter, meter horn, and remote reader shall be purchased from the city at the
time permit is applied for.
(3) If the lot is served by the Southeast Area or Boulder Bridge water systems and is
below an elevation of 975 feet, a pressure reducing valve (PRV) shall be purchased
from the city at the time the permit is applied for if a new connection or upon notice
by the city if an existing connection.
(4) Inspections: All property service lines shall be inspected by the City Water Inspector
before the lines are covered to insure proper construction of the line and connection
to the service stub. The owner or contractor shall give at least 24 hours advance
notice to the City Water Inspector when the service pipe is ready for inspection.
(5) Turn on and shut offs: Only an authorized city employee shall turn on or shut off any
water supply at the curb stop.
New service stubs,' application for water service connection. In the event additional
connections or stubs to existing water trunk or lateral facilities are required or desired,
applications shall be made at the City Hall on forms furnished by the city.
a. Applications. All applications for service stubs shall be made by the owner of the property
to be served, or his duly authorized agent, and shall state the size and location of the
service connection required, and the applicant shall, at the time of making application, pay
to the city the amount of fees required for the installation of the service connection as
hereinafter provided. The application shall also contain the name of the owner, a
description of the property, lot, block and addition, name of road upon which the property
fronts and the signature of the applicant, or his agent, agreeingtQ conform tothe rules and
regulations that may be established by the city as conditions for the use of water.
b. Performance bond. For the purpose of assuring and guaranteeing to the city that the
installation of the service connection shall fully comply with all of the other terms and
provisions of this chapter, the applicant agrees to furnish to the city either a cash deposit
or a corporate surety bond in the sum of $4,000 approved by the city and naming the city
as obligee thereunder.
c. Inspections. All property service stubs shall be inspected by the City Water Inspector
before the stubs are covered to insure proper construction of the stubs and connection to
the water main.
903-3
903.04
Shorewood - Public Right-of-Way and Property
903.04
d. Additional requirements. All requirements set forth in subdivision 1 of this section shall
be applicable to this subdivision.
Subd. 3.
Connection charge. A connection charge shall be paid by the owners of the lot or tract of
land to be served by the municipal water system. The amount of the connection charge
shall be as set forth in Chapter 1301 of this code and as follows:
a. Connection charges for various land uses shall be made in accordance with the following
formula:
Land Use Fonnula
Single-family residential C
Multiple-family residential. C x S + 0.25C x V
Commercial C x REU
Schools, churches, government and other 1.5C
non-residential
Where:
C = Connection charge as set forth in Chapter 1301 of this code
V = Number of dwelling units
S = Number of structures
REV = Number of residential equivalent units (there shall be one REU per 20,000
SQuare feet of land area)
.Multiple-family structures include those buildings designed with two or more dwelling units. For the
purposes of this chapter, the formula shall be based on no more than 12 dwelling units per structure.
b. For properties previously assessed for municipal water service the connection charge shall
be the amount specified in Chapter 1301 of this code, less the amount previously assessed.
. .
. . .
c. In addition to the above; developers of new projects or subdivisions will be required to
install trunk and lateral mains, services and appurtenant items at the time of development.
or platting. Pipe sizes shall be as set forth in the city's municipal water plan, as may be
amended.
d. For properties not presently served by municipal water service, developers or property
owners who wish to extend water service to their property line, shall pay for the cost of
the improvement or the water connection charge, whichever is greater.
903-4
903.04
Water Use and Service
903.06
e. A property owner may petition and the Council, at its discretion, allow the connection
charge to be assessed against the property, provided that the assessment will not adversely
affect the City's Water Fund.
(Ord. 395, passed 7-28-2003)
903.05 WATER TURN-ON AND SHUT-OFF FEES.
A fee as established by ordinance of the City Council shall be charged for turning on or shutting
off water except in instances where a connection permit has been obtained by the property owner.
(Ord. 395, passed 7-28-2003)
903.06 INST ALLA TION AND CONSTRUCTION REQUIREMENTS AND SPECIFICATIONS.
Subd. 1. Supervision. All work performed within the limits of the city shall comply with all
requirements of the Minnesota Plumbing Code as amended and the Shorewood Standard
Specifications and Details Manual and shall be under the direct supervision of the City
Water Inspector and Public Works Director.
Subd. 2. Authority to do work. Only persons authorized by this chapter shall tap any distributing
main or pipe of the water system, or insert stopcocks or ferrule therein.
Subd. 3. Excavations. If the installation is to be in a surfaced street, the location of the water main
shall be ascertained from the City Engineer and, upon completion, the installation shall be
inspected by the Public Works Department. Prior to construction within the street, notice
shall be given to the City Water Inspector, School District, United States Post Office,
Police and Fire Departments, and City Public Works Director. The notice must be given
at least three days prior to the excavation for laying of the service pipe, and the connection
... must be made before 3 : 00 p. m. After approval by the PublicW orks Department, the street
shall be restored to its previously existing condition as directed andapprovedby the Public
Works Department. The expense ofthe construction and restoration shall be borne by the
applicant.
Subd. 4. Separate connections and meters. No more than one housing unit or building shall be
supplied from one service connection except by special permission of the City Council.
Whenever two or more parties are supplied from one pipe, connecting with the distribution
main, each building or part of the building must have a separate stop box and a separate
meter.
903-5
903.06
Shorewood - Public Right-or-Way and Property
903.07
Subd. 5.
Property service lines. All installations of property service lines shall comply with the
following:
a. Property service pipe must be laid with sufficient waving to allow not less than one foot
extra length and in the manner as to prevent rupture by settlement.
b. Property service lines must be placed not less than seven and one-half feet below surface
or finished grade, whichever is lower, and arranged so as to prevent rupture by freezing.
c. A shut off or other curb stop shall be installed at the property line and placed so as to be
protected from freezing.
d. All underground joints are to be mechanical (compression or flared, not sweated) unless
otherwise approved by the City Inspector.
e. Joints shall be kept to a minimum with not more than one joint used for service up to 70
feet in length.
f. All piping joints and connections shall be left uncovered until inspected and tested at
normal water line pressure.
g. Connections at mains for domestic supply shall be at least one inch.
h. No water pipe shall be connected with any pump, well, tank or piping that is connected
with any other water supply other than the municipal water system.
i. Not more than one building shall be supplied from one service connection unless by special
permission from the City Council.
j. When two or more buildings are supplied from one pipe, each building must have a
separate stop box and separate meter.
k. Prior to connection with the municipal water system,all means of cross-connection to a
retained private water supply shall be eliminated.
(Ord. 395, passed 7-28-2003)
903.07 SERVICE PIPES.
Subd. 1.
Maintenance and repair. It shall be the responsibility of the property owner to maintain
the service pipe from the curb box into the structure. In the case of failure upon the part
of the property owner to repair any leak occurring in his pipe within 24 hours after verbal
or written notice thereof, the water will be shut off and will not be turned on until the
service charge, as established by ordinance of the Council, has been paid and the leak
903 -6
903.07
Water Use and Service
903.08
repaired. When the waste of water is great, or when damage is likely to result from the
leak, water may be turned off immediately pending repairs.
Subd. 2.
Abandoned service installations. All service installations that have not been used for one
year, or for any reason have become useless for further service, shall be shut off at the
curb stop. Any expense of the city shall be charged to the property and, if not paid within
30 days, shall be treated as a delinquent account pursuant to this chapter.
(Ord. 395, passed 7-28-2003)
903.08 METERS.
Subd. 1.
Meter use required. Except for extinguishing of fire, no person except authorized city
employees shall use water from the water supply system or permit water to be drawn
th~refrom unless the same be metered by passing through a meter supplied by the city.
Subd. 2.
Installation of meters. All water meters shall be installed by a licensed plumber in
accordance with the following rules:
a. The service pipe from the water main to the meter shall be brought through the floor in a
vertical position. The stop and waste valve shall be installed approximately 12 inches
above the floor.
b. The meter shall be located so that the bottom is from twelve to 24 inches above the finished
floor line. The meter shall be set not more than 12 inches, measured horizontally from the
inside line of the basement wall, unless an alternate method is approved by the City Water
Inspector.
c. All meter installations shall have a stop and waste valve on the street side of the meter. In
no case shall there be more than 12 inches of pipe exposed between the point of entrance
through the basement floor and the stop and waste valve. A stop and waste valve shall also
.be installed on the. house side of the meter . Meter setting devices shall be of copper pipe
or tubing from the terminus of the service pipe up to and including the house side stop and
waste valve.
d. A remote reader shall be installed on the outside of the building in which the meter is
contained at a height of three feet to five feet above grade.
Subd. 3.
Maintenance, repair and replacement.
a. RepLacement of meter. All water meters shall be and remain the property of the city and
may be removed or replaced or changed as to size and type by the city whenever deemed
necessary.
903-7
903.08
Subd.4.
Subd.5.
Subd. 6.
Shorewood - Public Right-or-Way and Property
903.08
b. Maintenance and repair. The city shall maintain and repair all meters when rendered
unserviceable through ordinary wear and tear and shall replace them if necessary.
However, where any replacement or repair or adjustment of any meter is necessary because
of damage from hot water backup, damage from freezing water, or damage from any act,
carelessness or negligence of the owner or occupants of any premises, any expense
incurred by the city to repair the damage shall be charged against and collected from the
property owner, and water service may be discontinued until the cause is corrected and the
amount charged collected.
Meter tests. When a consumer makes a complaint that the bill for any past services has
been excessive, the city shall, upon written request, have the meter re-read. If the user
remains dissatisfied and desires that the meter be tested, the user shall then make a deposit
in an amount established by ordinance ofthe City Council, and the city shall test the meter.
The user shall, if he or she so desires, be present when the test is made. In case a test
should show an error of over 5 % of the water consumed in favor of the city, the deposit
will be refunded to the user and a correctly registering meter will be installed and the date
of written request and the minimum charge shall not be affected. In case the test shows an
accurate measurement of water or an error in favor of the user, the amount deposited shall
be retained by the city to cover the expenses of making the test.
Unauthorized tampering with meter. All water meters shall be inspected and sealed by the
City Water Inspector. No person not authorized by the city shall connect, disconnect, take
apart, remove the seal, or in any manner change or cause to be changed or interfere with
any meter or the action thereof.
Calibration of water meter and remote reader. Each year, the city shall mail to each
consumer a meter reading card. The consumer shall be responsible for recording the
readings for the water meter and remote reader upon the card and shall return the card to
the city by the date specified on the card. Failure of the consumer to return the card to the
city by the date specified on the card will result in a late fee being assessed to the
consumers account, the fee to be established by the City Council. The city shall analyze
the cards and ideritifythosewhich indicate. a difference in excesS of 10,000 gallons. The
city shall calibrate water meters. and remote readers which have a difference in excess of
10,000 gallons and shall inform the consumer of any difference in the readings and of the
amouIit due thereon. The consumer shall be responsible to pay for any and all differences
in readings between the water meter and remote reader which indicate amounts due for
water consumption.
(Ord. 395, passed 7-28-2003)
903-8
903.09
Water Use and Service
903.09
903.09 WATER RATES AND CHARGES.
Subd. 1, Rates and charges established.
a. Water service rates.
(1) Quarterly rates. The water rate due and payable to the city by each water user for
water taken from the municipal water system shall be at a quarterly rate established by
a ordinance of the City Council. Where service is for less than a quarterly period, the
quarterly charge will be prorated on a monthly basis.
(2) Minimum rate for low income residents. A minimum charge is established for
residents having low incomes. The charge shall be at two-thirds of the regular
minimum rate; provided, that consumption is under 10,000 gallons per quarter.
Should the consumption exceed this minimum, the minimum rate reverts to the regular
minimum rate. The criteria for determining low income is as set by the Hennepin
County CDBG Program income limits for very low income and family size. Residents
must submit the proper application and income disclosure initially, and at least
annually, or upon reasonable request by the city, to be eligible for this rate.
b. Meter charges. A charge for a water meter shall be made by the city. Property owners
or users shall pay in advance before delivery of the water meter for installation. The
charge shall be as established by the City Council by ordinance.
c. Water turn on. The established turn-on fee will be charged for turning on water where
service has been shut off for nonpayment of water billings, failure to repair a leak,
discontinuance of service, or other reason specified in this chapter.
d. Estimated and adjusted rates.
(1) In the event the water meter servicing any property is found to be operating in a faulty
mariner or . to have become inoperative, theamourtt of water will be estimated in.
accordance with the amount previously used in comparable periods of the year.
(2) The City Council shall be authorized to make adjustments in water charges when the
amount billed is erroneous due to a meter deficiency or other mistake.
e. Rates outside city limits. Rates due and payable by each water user located beyond the
territorial boundaries of the city shall be determined by special contract.
Subd. 2.
Listing of accounts. All accounts shall be kept on the books of the city in the name of the
owner of the property served. All bills and notices sent out by the city shall be sent to the
address of the property served. If nonresident owners or agents desire personal notice sent
to a different address, they shall file an application therefor with the city. Any error in
address shall be promptly reported to the city.
903-9
903.09
Shorewood - Public Right-or-Way and Property
903. 10
Subd, 3. Bills for services, delinquencies, discontinuance, tax assessments.
a. Billing. Statements for charges for water service for a quarterly period shall be mailed to
each property owner or user on or before the tenth day of the first month following the end
of the quarter and shall be due and payable on or before the last day of the months of
January, April, July and October following the quarterly period covered by the statement.
b. Delinquencies. After the last day of the month in which payment is due, a penalty of 10%
of the unpaid account balance will be assessed and added to the amount due on the account.
If the balance due on the account is not paid in full within 45 days of the day on which the
account became due, a notice shall be sent to the property owner or user informing the
property owner or user that the account is delinquent and that unless the account balance,
is paid in full within 15 days, the water will be shut off and the prescribed shut-off fee will
be assessed.
c. Discontinuance of service. If the property owner or user does not respond to the notice
given above, prior to the date indicated in the notice, and the statement remains unpaid, the
water shall be shut off at the curb stop. Prior to the water being turned back on again, the
property owner or user shall be required to pay all delinquent charges, plus penalties and
shut-off fees, and the prescribed turn-on fee.
d. Appeals to discontinuance of service. The property owner or user may appeal the notice
to the City Council during the 15 day period set forth in Subd. 3(b). Water service shall
continue to the appealing property owner or user pending the decision of the Council on
the appeal. Upon the determination of the Council, the water may be shut off pursuant to
Subd. 3(c) as set forth above.
e. Tax assessments. All delinquent accounts may be certified by the Clerk who shall prepare
an assessment roll each year providing for assessment of the delinquent accounts against
the respective property served. This assessment roll shall be delivered to the City Council
for adoption prior to November 30 of each year and upon approval thereof, the Clerk shall
certify to the CO\1ntyAuditor the amount due,.plus a certification fee as (:stablished by
ordinance of the City Council, and the County Auditor shall thereupon enter the amount
as part of the tax levy on the premises to be collected during the ensuing year. The action
may be optional or subsequent to taking legal action to collect delinquent accounts.
(Ord. 395, passed 7-28-2003)
903.10 WATER CONNECTIONS SERVED BY ADJACENT MUNICIPALITIES.
The City Council has heretofore and will in the future enter into contracts with adjacent
municipalities to provide water service to properties located within the city. All permits to be issued
under this chapter shall comply with the terms of the agreements. In instances where the cost of the water
903-10
903.10
Water Use and Service
903.13
hook-up from the supplying city is included in full or in part as a quarterly charge, then shall be added
to the billing for 'the minimum quarterly water charge to be paid by the recipient.
(Ord. 395, passed 7-28-2003)
903.11 AUTHORIZED WATER SHlIT OFFS.
In case of fire or alarm of fire, water may be shut off to insure a supply for the fire fighting; or in
making repairs or construction of new works, water may be shut off at any time and kept shut off as long
as necessary.
(Ord. 395, passed 7-28-2003)
903.12 CONSERVATION MEASURES.
Whenever the City Council shall determine that a shortage of water supply threatens the city, it may,
by resolution, limit the time and hours during which water may be used from the water system for lawn
and garden sprinkling, irrigation, car washing and other uses specified therein. Appropriate notice of
the limitation shall be given prior to the enforcement thereof.
(Ord. 395, passed 7-28-2003)
903.13 RESTRICTED AND PROHIBITED ACTS.
Subd. 1.
Unauthorized turn on or shut off. No person, except an authorized city employee or agent,
shall turn on or off any water supply at the curb stop. A turn-on or shut-off fee in an
amount equivalent to twice the prescribed fee shall be charged for the unauthorized turn
on or shut off of any connection to the municipal water system.
Subd. 2.
Unauthorized use of hydrants, interference with system. No person,.other.than.employees
or agents of the city, shall operate fire hydrants or. interfere. in. any way with the water
system.
Subd.3.
Supplying water to others. No person shall permit water from the water system to be used
for any purpose except upon his own premises unless written consent is first obtained from
the city.
(Ord. 395, passed 7-28-2003)
903-11
903.14
Shorewood - Public Right-of-Way and Property
903. 16
903.14 DISCONTINUANCE OF SERVICE.
Water service may be shut off at any curb stop connection whenever:
Subd. 1.
The owner or occupant of the premises served, or any person working on any pipes or
equipment thereon which are connected with the water system, has violated, threatens to
violate or causes to be violated, any of the provisions of this chapter.
Subd.2.
Any charge for water, service, meter or other financial obligation imposed on the present
or former owner or occupant of the premises served is unpaid.
Subd.3.
Fraud or misrepresentation by the owner or occupant of the premises served in connection
with an application for service.
(Ord. 395, passed 7-28-2003)
903.15 MANDATORY HOOK UP, COMMERCIAL AND MUL TIPLE-F AMIL Y RESIDENTIAL
USERS AND CERTAIN RESIDENTIAL DEVELOPMENTS.
The owner of a property used for commercial purposes or for multiple-family residential purposes,
involving four or more dwelling units, situated within the city and abutting on any street, alley or right-
of-way in which there is located a municipal water trunk or lateral facility, is hereby required at its
expense to connect to the facility in accordance with the provisions of this chapter within 90 days after
the date of official written notice by the City Council to so connect. Single-family residential
developments of more than three lots shall be required to connect to the municipal water system, at the
developer's expense, based upon a determination by the City Engineer that the connection is feasible.
The connection is considered feasible if the cost of providing water to the property line of the lots within
the development does not exceed the connection charges, set forth in ~ 903.04, subd. 3. of this code,
times the number of lots in the development.
(Ord.395,passed 7...28-2003)
903.16 RIGHT OF ENTRY POWERS.
Authorized city employees shall have free access at reasonable hours of the day to all parts of every
building and premises connected to the water system necessary for reading of meters and inspection.
City employees shall be properly identified and shall display the identification upon seeking admittance
to the building.
(Ord. 395, passed 7-28-2003)
903-12
903 .17
Water Use and Service
903. 18
903.17 DISCLAIMER OF LIABILITY.
The city shall not be liable for any deficiency or failure in the supply of water to property owners
or users, whether occasioned by shutting the water off for the purpose of making repairs or connections,
or from any other cause whatever.
(Ord. 395, passed 7-28-2003)
903.18 WATER IMPROVEMENT PROCESS.
Subd. 1.
Scope and purpose. The purpose of this subsection is to supplement the requirements of
State law, to provide for the methods to initiate a water improvement, and to authorize the
formulation of policies relating to allocating the costs for the public improvements.
Subd. 2.
Special assessment procedure.
a. Initiating the improvement. Improvement proceedings may be initiat~d in anyone of the
following four ways:
(1) One hundred percent petition. By a petition signed by 100% of the owners of real
property abutting any street named as the location of the improvement. Upon receipt
of a petition of 100% of the abutting property owners, the City Council must
determine that it has been signed by 100% of the owners of the affected property.
After making this determination, a feasibility report shall be undertaken and the project
may be ordered without a public hearing, pursuant to the procedures set forth in M.S.
~ 429; or
(2) Thirty-five percent petition. By a petition signed by the owners of not less than 35 %
of the frontage of the real property abutting on the streets named as the location of the
improvement, when the property owners are willing to pay the entire cost of the
improvement. Upon receipt of a petition of 35 % of the owners of abutting frontage,
the City Council must determine that ithas been signed by 35% of the owners. After
making this determination, a feasibility report shall be undertaken and a public hearing
shall be scheduled to consider the project, pursuant to the procedures set forth in M.S.
~ 429; or
(3) Sixty-seven percent petition. By a petition signed by the owners of not less than 67 %
of the lots or parcels abutting on the streets named as the location of the improvement.
Upon receipt of a petition of 67 % of the owners, the City Council must determine that
it has been signed by 67% of the owners. After making this determination, a
feasibility report shall be undertaken and a public hearing shall be scheduled to
consider the project. If an improvement is ordered, benefitting properties shall be
assessed pursuant to the procedures set forth in M.S. ~ 429; or
903-13
903. 18
Shorewood - Public Right-of-Way and Property
903. 18
(4) By the initiative of the City Council. If the City Council determines to order an
improvement, a feasibility report, as set forth in c. below, shall be undertaken and a
public hearing shall be scheduled to consider the project. A simple majority vote of
the City Council is needed to start the proceedings. If an improvement is ordered,
benefitting properties shall be assessed pursuant to the procedures set forth in M.S.
S 429.
b. Petitions. Not later than the time a petition is considered for acceptance by the City
Council pursuant to a.(I) through a.(3) of this section, the petitioners shall have executed
and delivered to the city an agreement whereby the petitioners agree to pay the cost of the
improvement as defined in the agreement and agree not to contest or challenge either the
assessment process or the amount to be assessed. The petition shall include an agreement
that the cost of preparing the feasibility report shall be paid by the petitioners in the event
the improvement is determined not to be feasible. Failure to pay for the feasibility report
shall result in the costs being assessed against the properties of the petitioners.
c. Preparing thefeasibility study. An improvement project which is initiated by action of the
City Council or by a 35% or 67% petition, as set forth in a.(2) and a.(3) of this section,
may be ordered only after a public hearing. Prior to adopting a resolution calling a public
hearing on an improvement, the Council must secure from the City Engineer a report
advising it in a preliminary way as to:
(1) Whether the proposed improvement is feasible;
(2) Whether the proposed improvement is consistent with Capital Improvement Planning;
(3) Whether the improvement should be made as proposed or in connection with some
other improvement;
(4) The estimated cost of the improvement;
.(5) A proposed project schedule; and
(6) Any other information thought pertinent and necessary for complete Council
consideration.
d. Holding a public hearing on the improvement.
(1) Improvement projects which are initiated by a 100% petition may be ordered by the
City Council without a public hearing if the City Council determines the project may
be undertaken without unreasonable changes to the Capital Improvements Program or
the petitioning property owners agree to pay 100% of the cost of the improvements.
In the case of a Council-initiated project or petition of less than 100% of abutting
property owners, the Council must adopt a resolution calling a public hearing on the
903 -14
903. 18
Water Use and Service
903. 18
improvement project for which mailed and published notices of the hearing must be
given. The notice of public hearing must include the following information:
(a) The time and place of hearing;
(b) The general nature of the improvements;
(c) The estimated cost; and
(d) The area proposed to be assessed.
(2) Not less than 10 days before the hearing the notice of hearing must be mailed to the
owner of each parcel in the area proposed to be assessed. The notice of public hearing
must be published in the city's legal newspaper at least twice, each publication being
at least one week apart, with the last publication at least three days prior to the
hearing.
(3) At the public hearing, the contents of the feasibility study will be presented and
discussed with the intent of giving all interested parties an opportunity to be heard and
their views expressed.
(4) Following a public hearing a resolution ordering the improvement may be adopted at
any time within six months after the date of the hearing by a four-fifths vote of the
City Council, unless the project was initiated by a 35 % petition or a 67 % petition in
which event it may be adopted by a majority vote. At this time a special assessment
is considered to be "pending" for all assessable properties in the improvement area.
Subd. 3. Deferred assessments.
a. The City Council may defer special assessments. On homestead property owned by a
person who qualifies under the hardship criteria set forth below.
b. Procedure. The property owner shall make application for deferred payment of special
assessments. The application shall be made within 30 days after the adoption of the
assessment roll by the City Council and shall be renewed each year upon the filing of a
similar application no later than September 30. The City Administrator/Clerk shall
establish a case number for each application; review the application for complete
information and details and make a recommendation to the City Council to either approve
or disapprove the application for deferment. The City Council by majority vote, shall
either grant or deny the deferment and if the deferment is granted, the City Council may
require the payment of interest due each year. Renewal applications will be approved by
the City Administrator/Clerk for those cases whereby the original conditions for
qualifications remain substantially unchanged.
903 -15
903. 18
Shorewood - Public Right-of-Way and Property
903.19
(I) If the City Council grants the deferment, the City Administrator/Clerk shall notify the
County Auditor who shall in accordance with M.S. ~ 435.194, record a notice of the
deferment with the County Recorder setting forth the amount of assessment.
(2) Interest shall be charged on any assessment deferred pursuant to this section at a rate
equal to the rate charged on other assessments for the particular public improvement
projects the assessment is financing. If the City Council grants an assessment deferral
to an applicant, the interest may also be deferred, or the interest may be due and
payable on a yearly basis up until the assessment period terminates and only the
principal is deferred. The decision as to whether the principal and interest or just the
principal is deferred is decided by the City Council when considering the application.
Subd. 4.
Conditions of hardship.
a. Any applicant must be 65 years of age, or older, or retired by reason of permanent or total
disability and must own a legal or equitable interest in the property applied for which must
be the homestead of the applicant; or
b. The annual gross income of the applicant shall not be in excess of the criteria for
determining low income as set by the Hennepin County CDBG Program income limits for
very low income and family size. Income specified in the application should be the income
of the year proceeding the year in which the application is made, or the average income of
the three years prior to the year in which the application is made, whichever is less; and
c. Permanent and/or total disability shall be determined by using the criteria established for
"permanent and total disability" for Workman's Compensation and the Social Security
Administration.
Subd. 5.
Policies. The City Council shall establish and may from time to time modify policies
pertaining for the fair, equitable and consistent allocation of the cost of water
improvements. The policies may relate to factors for determining economic feasibility,
fees anclchargesfor connecting to the system and the additional matters as the Council
shaUdetermine appropriate in its reasonable discretion.
(Ord. 395, passed 7-28-2003)
903.19 AMENDMENT. NOTICE.
This chapter may not be modified, amended, or repealed until a public hearing is held thereon by
the City Council. A notice of the time, place and purpose of the hearing shall be published in the city's
official newspaper and on its website at least 10 days prior to the day of the hearing. Failure of any
903-16
903. 19
Water Use and Service
903.20
person to actually receive the notice shall not invalidate the proceedings provided a bona fide attempt
to comply with these provisions has been made.
(Ord. 395, passed 7-28-2003)
903.20 VIOLATION.
Any person violating any provision of this chapter shall be guilty of a misdemeanor and punished
according to ~ 104.01 of this code.
(Ord. 395, passed 7-28-2003)
903-17
Shorewood - Public Right-of-Way and Property
903-18
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006 I
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council ()D
Craig W. Dawson, City Administrator
March 9, 2006
Private Party Participation in City Contracts
!\. question has come up from Council about whether work on private parties may participate in
public contracts. It was believed that private parties would benefit from economies of scale if they
were included in a City contract. The specific matter that was raised was whether the private
roadways in the Shorewood Ponds Association could be included with a City contract for a street
overlay or sealcoating. Staff was asked to investigate the legality of such arrangements, and identify
policy implications that might arise.
We have spoken with the City Attorney, and the short answer is that such arrangements are
permitted. It is not uncommon in street reconstruction projects, for example, that a driveway
restoration is necessary that extends onto private property. Property owners may want their entire
driveway redone, and the additional work becomes a change order at the unit pricing in the city's
contract.
The terms under which this type of work is done are critical, however. The City Attorney strongly
advises that the City be involved in this arrangement only if the private parties agree that they will
not take action against the City for the quality of work or defects that may occur oritheir property.
As a practical matter, under these terms, it would mean that their work is done with no guarantee.,
This would lessen the likelihood that private parties would want to participate in a City contract.
It would also be important to have a binding commitment fromthe private partiesto proceed with
their work. If they wanted to see pricing before committing to proceed, the City project would need
to be bid with "deduct alternates". .With this possibility, contractors may have higher unit pricing in
the bids to cover this contingency.
While it is reasonable to assume that the best pricing for private parties would be in a City contract, it
is also reasonable to assume that they would receive more favorable pricing by arr'anging for work
with the contractor selected by the City. At a minimum, they should receive a break on prices for
mobilization, as the contractor is already in the area. Staff would recomInend that interested parties
be encouraged to contact the City's contractor. ratherthan havingthem included in the City's
(
contract. . .1
#.
'-J PRINTED ON RECYCLED PAPER
:ti=-Lf
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. wvvw.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
Steve Gurney, Acting City Engj.neer ~
March 9, 2006
FROM:
DATE:
RE:
Summary of Water Connection Questionnaire
SE / Amesbury Interconnect
On September 12, 2005, Council authorized the preparation of plans and specifications for the
interconnect between the Southeast and Amesbury water systems. The approved construction route
utilized St. Albans Bay Road and Manor Road for i9-stallation of the new 12-iI1ch watermain. At the
October 6,2006 meeting, Council approved an extension of the watermain along Suburban Drive to
the new Parkview Crossings development.
At the suggestion of Council, a poll was taken of the residents along Suburban Drive to determine if
there was enough interest in connecting to city water to make an extension from the new development
to Orchard Lane feasible
In order to determine if there was sufficient interest among residents in connecting to the city water
system, an informal poll was included as part of the mailing that all9-ounced the recent Public
Information Meeting. The attached Project Location Map shows the two groups surveyed. The first
group is the property owners along proposed expansion route (St. Albans ~ay Road, Manor Road, and
Suburban Drive to the Parkview Crossing development.) The second group consists of the property
owners along potential additional watermain extension (Suburban Drive north of the new
development. )
There was limited response to the question reg3:rding water hookup, SO a second mailing was sent to
the 15 property owners comprising the second group of homeowners. This mailing included a self-
addressed, stamped postcard that could be returned to City Hall indica,ting their preference. Even with
this extra convenience, only 60% of the property QWIlersreplied. The response forms that were
included in the mailing are attached.
The results of each poll are listed below. For the property owners along the proposed expansion route,
only 27% were interested in connecting. In the area that is part of the potential additional watermain
f."t PRINTED ON RECYCLED PAPER
...
:#-5
expansion, only 13% indicated an interest in hooking up to city water. Property owners that did not
respond are included as a "no" vote.
Comment Number of Reponses PercentaJ!e
Yes 15 27
No 9 16
Did not respond 31 57
Totals 55 100
Table 1.
Responses from Property Owners Along Proposed Expansion Route (St. Albans Bay Road,
Manor Road, and Suburban Drive to the Parkview Crossing development, including nine within
Parkview Crossing)
Comment Number of Reponses PercentaJ!e
Yes 2 13
No 7 47
Did not respond 6 40
Totals 15 100
Table 2.
Responses from Property Owners Along Potential Additional Watermain Extension (Suburban
Drive north of the new development.)
The two "yes" responses along the potential additional watermain extension are located relatively close
to the proposed end of the watermain extension to the Parkview Crossing development. The two
residences can be served by city water if the watermain is extended an additional 350 feet, which
would also provide future opportunity for two other homes to connect. The extra cost of this additional
watermain is estimated to be approximately $37,000, which is offset by $40,000 of potential revenue.
Recommendation
Staff is recommending that, in addition to the already approved project, the watermain in Suburban
Drive be extended approximately 350 additional feet.
"'.
8 ~
81 ni
I N
LEG.END
S1 f:ti'\"E. r\\ol'( ~Q 1
SCHEDULED 2006 WATERMAlN
EXPANSION
_. _. _. _. _ ADDITIONAL WATER MAIN EXPANSION
DEPENDING ON INTEREST
iI
SE I AMESBURY WATER SYSTEM
INTERCONNECT
SHOREWOOD, MN
PROJECT LOCATION
MAP
DATE: 02 . 15 . 06
RESPONSE FORM
RESIDENTIAL WATER SERVICE CONNECTION
Name:
Address:
Phone Number:
Please indicate your preference by checking the appropriate box below.
o I want city water to be extended to my property boundary. I understand that the connection fee
is $10,000, which may be paid at the time of connection, or assessed against my property.
o No thanks; I do not want city water to be extended to my property boundary at this time.
Please return this form to:
Steve Gurney, Acting City Engineer
City of Shorewood
5755 Country Club Road
Shorewood MN 55331-8927
or respond bye-mail tosgurney@wsbeng.com. Please include your name address, and phone number
along with your preference.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
\MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
Steve Gurney, Acting City Enrjneer ~
Match 9, 2006
FROM:
DATE:
RE:
Summary of Water Connection Questionnaire
Wedgewood Drive / Mallard Lane / Teal Circle
At the July 25, 2005 Council Meeting, the Council authorized the preparation of plans and .
specifications for the Road Reconstruction Project for Wedgewoodprive, Mallard Lane, and Teal
Circle. There was further direction to undertake a feasibility study investigating the costs for city
water service to be installed as part of this project.
The estimated cost for installing watermain atthe same time as the road reconstruction project is
$282,150. There are 3...7 properties in the area ofthe proposed construction. This is an average cost of
$7,625.68 per property. An informal poll was taken of the residents to determine ifthere was enough
interest in connecting to city water to make the watermain project feasible.
There was limited response to the question regarding water hookup. A copy ofthe response form,
included in the mailing as a self-addressed, stamped postcard is attached for your information. The
postcard W;lS included so the resident could return it to City Hall indicating their preference. Even
with this extra convenience,.only 35% of the property owners replied.
The results of the poll are listed in Table}. Of the property owners along the road reconstruction
project, only 19% were interested in connecting. Property owners that did not respond are included as
a "no" vote.
,. '
f: . PRINTED ON RECYCLED PAPER
."'j
Comment Number of Reponses Percentaee
Yes 7 19
No . 6 16
Did not respond 24 65
Totals 37 100
Table 1.
Responses from Property Owners Along Proposed Water main Route (Wedgewood Drive,
Mallard Lane, and Teal Circle)
Recommendation
Staffis recommending that the Road Reconstruction Project for Wedgewood Drive, Mallard Lane, and
Teal Circle proceed with the road widths previously determined at the July 25,2005 Council meeting
and that watermain installation not be included as part ofthis project.
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